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HomeMy WebLinkAbout02/27/1996, Agenda & MINUTES & SWIM CENTER IMPROVEMENTS & CITY DRAINAGE PROGRAM Council Agenda Tuesday, February 27, 1996 Consideration of plans and specifications for"City Hall Seismic Safety and HVAC Improvements Project," Specification No. 9101-540-553, estimated to cost $1,276,200. • RECOMMENDATION: By motion, approve plans and specifications, authorize staff to advertise for bids, CAO to award contract to the lowest responsible bidder if estimate is below $1,276,200, and appropriate an additional $476,200 from bond proceeds to the project account. FINAL ACTION. Approved (5-0). Council adjourned to Closed Session to discuss possible litigation, pursuant to Government Code Secton 54956.9(b) (3) (C). Council reconvened in open session. 1. CITY DRAINAGE PROGRAM (McCLUSKEY/595 - 20 min.) Consideration of a report on the City Drainage Program. ♦ RECOMMENDATION: By motion, add $200,000 to the Capital Improvement Program to allow construction of a highly beneficial maintenance project during the summer of 1996. FINAL ACTION. Approved (5-0). COMMUNICATIONSi. (not to exceed 15 minutes) ;. At this`tune, any Counaa Member or the City Administrative Officer'may ask;a question for clanficat1on make an announcement, or:'repor#rbriefly on`fus or her activities In addfio.... b�ect'ao Coundu Pohc..ies and Procedures, they mayprovKie a reference to staff or ntt►er resources for;;factuat mformat�on, request staff to report back#o the Council ata subsequent meeting cgncemmg any matter, or take action to direct staff to'place a matter of busmess n a future agenda (Gov Code„§54954 2) Comm. 1. Council Member Romero told Council that the Highway Patrol had set up a subcommittee to help disseminate information on the State task force to improve Highway 46. Council Member Romero and Wendy George, Assistant to the City Administrative Officer, to serve as City representatives to the subcommittee. Comm. 2. Mike McCluskey. Public Works Director, reported on the Town Hall meeting held on Monday regarding the Higuera Street Bridge. A. ADJOURNED TO THURSDAY, FEBRUARY 29, 1996 AT 12:00 P.M. AT CITY HALL TO BEGIN WALK OF SAN LUIS CREEK. 3 Agenda Distribution List (01/01/96) I. Unpaid Subscriptions: IIIIIIIIIIIII IIIIIIIIIIIII III 1r_11Sm tU 1 (All mtgs.unless o/w noted) CIty Of I ISO[ AIA President ASI President BIA /Deborah Holley Chamber of Commerce Cuesta College / K. Roberts COUNCIL AGENDA B. Thoma / Chamber at Comm. H. Ovitt / Co. Spvrs. - Chair Paul Hood, Co.Administration City Hall, 990 Palm Street Housing Authority San Luis Obispo, Califom RCOY I KCPR: (2) Gen.Mgr. & News Dir. Tuesday, February 27, ' KE KDDB KGLO 7 00 P M ADJOURNED REGULAR MEETI� KKJG KSBY X. KVEC Library (front desk) CALL TO ORDER: Mayor Allen K. Settle NewtTimesaily(front desk) Pac.Bell / Brad Schram PLEDGE OF ALLEGIANCE Pac. Gas & Elec. / B.Burke Planning Comm. ($ Comm. Dev.) So. Calif. Gas / V. Sterling ROLL CALL: Council Members Bill Roal Council of Govts / R. DeCarli Vior Dodie William League of women Voters Vice Mayor Telegram-Tribune (front desk) City EMP. Assoc. / T. Girvin PUBLIC<COMMENTPERIOD Fire Batt Chf Assc / S.Smith The Counci welcomes your Input ;,You may address the Council Firefighter Assoc/B.Wilkinson b it to the ,Glty Clerk pnor to the meeting At you ma a d' MidMgmt Emp Assoc / D. Smith Y Y Police Off Assoc / G. Nemeth on the agenda'oF Items Oh the Consent Agenda Time limit IS tl1lA Pal staff Off Assoc/J.English X.COuncdl fo discuss or take action on Issues:not on the agenda, excep Denise Fourie may briefly respond to statements made or Questions posed by pe Citizens Planning Alliance rights(Gov Code§5.... Staff may b..asked to;folfaw-up on su EcosLo / Bonnie teVelde documentation relating to,each item refe(red to onthis a enda are on. Res.for4uai.Neigh / c.sanders 9 Sierra Club / Gary Felsman #1 of City HaU SLO Property Owners Assoc. Fred Strong (The Citizen) Sonic Cable/Jackie II.Subscriptions Paid or Env. Provided 'CONSENT AGENDA (red.mtca.only) The Consent Agenda is approved on one motion Council Members(ri ster Rents, Inc. after Business iterrls IM s. Krautheim N. Proj . Dimensions/P. all EDA ( r. Dev. oc.) Ellenbur Capita Corp. Fugro-Mccl 1 C1. COUNCIL MINUTES (CONDON) Hawkins/Mar ell Local Gave t Services RRM Design rou / .LeeAnne Consideration of the minutes of: vista In rmation ervices Wallace John L. & sacs. Walter ros. Constru ion Co. Monday, February 12, 1996 at 12:00 p.m.; and, wast Management Inc/ Olsen Tuesday, February 13, 1996 at 7:00 p.m. wit an Associates Council meetings are broadcast on KCPR.91.3 FM. The City of San Luis © its services,programs and activities. Telecommunications Device for the D prior to the meeting if you require a hearing amplification device.For more 1 Council Agenda Tuesday, February 27, 1996 ♦ RECOMMENDATION: By motion, waive oral reading and approve minutes as amended. C2. SWIM CENTER IMPROVEMENTS (McCLUSKEY/96-69) Consideration of plans and specifications for "Swim Center Improvements," Specification No. 96-69 estimated to cost $187,800. ♦ RECOMMENDATION: By motion, approve plans and specifications, authorize staff to advertise for bids, CAO to award contract to the lowest responsible bidder if estimate is below $187,800, and authorize the transfer of $57,700 to the Swim Center Improvements project budget and $40,000 to the Park Renovations project budget. COUNCIL.IJAISON REPORTS; (notao exceed 15 rtunutes) { Cour cii Memtiers report on conferences.:or ether; t activities ripe Rinl 3 minutes BUSINESS-ITEMS 1. CITY DRAINAGE PROGRAM (McCLUSKEY/595 - 20 min.) Consideration of a report on the City Drainage Program. ♦ RECOMMENDATION: By motion, add $200,000 to the Capital Improvement Program to allow construction of a highly beneficial maintenance project during the summer of 1996. 2. CITY HALL SEISMIC SAFETY AND HVAC PROJECT (McCLUSKEY/9101-540-553 - 20 min.) Consideration of plans and specifications for "City Hall Seismic Safety and HVAC Improvements Project," Specification No. 9101-540-553, estimated to cost $1,276,200. ♦ RECOMMENDATION: By motion, approve plans and specifications, authorize staff to advertise for bids, CAO to award contract to the lowest responsible bidder if estimate is below $1,276,200, and appropriate an additional $476,200 from bond proceeds to the project account. 2 Council Agenda Tuesday, February 27, 1996 3. MID-YEAR BUDGET REVIEW (STATLER/233 - 90 min.) Consideration of the Mid-Year 1995-96 Budget Review. ♦ RECOMMENDATION: Review and consider the Mid-year Budget for 1995-96; and, by motion: 1) approve mid-year budget requests for operating program in the amount of $311,600 for 1995-96 and $247,400 for 1996-97; and, 2) approve mid-year budget request for capital improvement plan projects in the amount of $918,000 for 1995-96. COMMUNICATIONS (not''to exceed 15 minutes) At this:time, arty CounGf Member or the City Admmistrattve Officer may ask a question for clarification,make.. .......::.::.an.:...-:...a. ..n..n...o..u.:.n. c. n announcement, or report briefly on his or her actNvities 'In.:addition; subject:ao Council Policies and Procedures,they mayprovide>a:reference to staff or other resources for factual iriforma6'on, request staff to report back to the'Counal &a subsequent meeting aonceming any matter, or take action to direct staff to place a matter of business on:a future'agenda';(Gov Code §54954 2) s. FR A. ADJOURN TO TUESDAY, MARCH 5, 1996 AT 7:00 P.M. IN THE COUNCIL CHAMBER. 3 �IIIIIIIIII������II II Illllll City 0f SM WIS OBISPO COUNCIL AGENDA City Hall, 990 Palm Street San Luis Obispo, California Tuesday, February 27, 1996 7 OiCr CALL TO ORDER: Mayor Allen K. Settle PLEDGE OF ALLEGIANCE ROLL CALL: Council Members Bill Roalman, Dave Romero, Kathy Smith, Vice Mayor Dodie Williams and Mayor Allen K. Settle PUBLIC<COMMENT I?ERIOD (not to eared 75 tnlriutes totaq The Coi�racit vlretromes your input Yflu may address the Councit by comple6g a speakers slip and gnnng it to the C1t11 Clerk prior to the meeting At t171s time,you tnay addFess#heCounN inerrrs:that are not on the agenda or items cn thensent agenda Tme firth is three minutes State law does not allover Courtcl7`to discuss or take.:action lssues;flot an the agenda, except that rriemtieks of the Council or staff r>tay bristly respond to,statements made or questrcns posed by persons exerap fheu public testm ony ngh#s{Gov Code§54t35#2� Staff may beasked to;fallow-upon such Itert>s ;Staff reports and other written tlocumentatton relating to;each iterrt referred to on this agenda are of fits irs t#ie City Clerk's O€hce rn Room #1 of Crty liab CONSENT AGENDA The Consent Agenda is approved on one motion Ctuncll Members rriay pull,consent Items tof. 'be considered after Business sterns C1. COUNCIL MINUTES (CONDON) Consideration of the minutes of: Monday, February 12, 1996 at 12:00 p.m.; and, Tuesday, February 13, 1996 at 7:00 p.m. © Council meetings are broadcast on KCPP,91.3 FM. The City of San Luis Obispo is committed to include the disabled in all of its services,programs and activities. Telecommunications Device for the Deaf(805)781-7410. Please speak to the City Clerk �.I prior to the meeting if you require a hearing amplification device.For more agenda information,call 781-7103. 1 Council Agenda Tuesday, February 27, 1996 • RECOMMENDATION: By motion, waive oral reading and approve minutes as amended. C2. SWIM CENTER IMPROVEMENTS (McCLUSKEY/96-69) Consideration of plans and specifications for "Swim Center Improvements," Specification No. 96-69 estimated to cost $187,800. • RECOMMENDATION: By motion, approve plans and specifications, authorize staff to advertise for bids, CAO to award contract to the lowest responsible bidder if estimate is below $187,800, and authorize the transfer of $57,700 to the Swim Center Improvements project budget and $40,000 to the Park Renovations project budget. COUNCIL LIAISrNe�toEP!n)Rc7S ncesoterit6vTtIt 3 nt teced15Oane .................. ( oto ins CFU ffMmbrs . m ) ss SUSINESS yyy MEMS 1. CITY DRAINAGE PROGRAM (McCLUSKEY/595 - 20 min.) Consideration of a report on the City Drainage Program. • RECOMMENDATION: By motion, add $200,000 to the Capital Improvement Program to allow construction of a highly beneficial maintenance project during the summer of 1996. 2. CITY HALL SEISMIC SAFETY AND HVAC PROJECT (McCLUSKEY/91 01-540-553 - 20 min.). Consideration of plans and specifications for "City Hall Seismic Safety and HVAC Improvements Project," Specification No. 9101-540-553, estimated to cost $1,276,200. RECOMMENDATION: By motion, approve plans and specifications, authorize staff to advertise for bids, CAO to award contract to the lowest responsible bidder if estimate is . below $1,276,200, and appropriate an additional $476,200 from bond proceeds to the project account. 2 Council Agenda Tuesday, February 27, 1996 3. MID-YEAR BUDGET REVIEW (STATLER/233 - 90 min.) Consideration of the Mid-Year 1995-96 Budget Review. *. RECOMMENDATION: Review and consider the Mid-year Budget for 1995-96; and, by motion: 1) approve mid-year budget requests for operating program in the amount of $311,600 for 1995-96 and $247,400 for 1996-97; and, 2) approve mid-year budget request for capital improvement plan projects in the amount of $918,000 for 1995-96. COMMUNICA3•IONS (not to exceed 15 minutes) gtttns trine, any Gounc�l mer orthe Gty Atlmmrstrat�ve Officer may ask`aqueshon fordanficatrort, make an artnoprfceme t; or report Yon his or her acfir�ftes tit add" subject to CoLrxofi;PoTiaes and Prooedu e5�they,may provxte a reference:to staff;or other resources for fictuat�nfocma6o�r, requesf sfaff to repos#'back to the CounGt ata;subsequent meeting concemmg any matter or talo action';#o tluectstaff to place a matter of bnsa ess on a future agenda{Gov Code§54954 2) A. ADJOURN TO TUESDAY, MARCH 5, 1996 AT 7:00 P.M. IN THE COUNCIL CHAMBER. 3 ATE IN /a77/���� AGENDA MINUTES J��T ITEM ---- ADJOURNED MEETING OF THE CITY COUNCIL CITY OF SAN LUIS OBISPO MONDAY, FEBRUARY 12, 1996 - 12:00 P.M. CITY HALL -COUNCIL CHAMBER-990 PALM STREET SAN LUIS OBISPO, CALIFORNIA ROLL CALL: Council Members Present: Council Members Kathy Smith, Dave Romero, Bill Roalman, Vice Mayor Dodie Williams, and Mayor Allen Settle Absent: None Downtown Design Committee: Charles Crotser, Andrew Merriam, Pierre Rademaker, Ken Schwartz City Staff Present: John Dunn, City Administrative Officer, Ken Hampian,Assistant City Administrative Officer; Kim Condon, Assistant City Clerk; Jeff Jorgensen, City Attorney; Arnold Jonas, Community Development Director; Mike McCluskey, Public Works Director PUBLIC COMMENT PERIOD There were no public comments. STUDY SESSION 1. DOWNTOWN PHYSICAL CONCEPT PLAN (File No. 418) Council considered input from members of the former Downtown Physical Concept Plan Design Committee with regards to future land use and design considerations for the Court Street block. Arnold Jonas. Community Development Director, briefly discussed the history of the Downtown Physical Concept Plan and said that today's session was necessary to clarify the Planning Commission recommendation, supported by Council, that the plan be modified to show the Court Street lot redeveloped with a substantial public park/plaza,with mixed-use public buildings allowed only as incidental to the park, with childcare facilities, and possibly small scale art galleries. Pierre Rademaker, Downtown Concept Plan Committee Chair, said that many community groups had participated in preparation of the plan which presents a vision for future designers and architects when this site is developed. Andrew Merriam, Downtown Committee Member, said the committee had been concerned that if the Court Street lot was turned into a green public park concept, it would detract the the Mission Plaza expansion and well as the design for Fremont Plaza. Ken Schwartz. Committee Member, said that economic viability of the downtown should be considered when deliberating on the future of this property. City Council Meeting Page 2 Monday, February 12, 1996 -12:00 p.m. Mayor Settle opened the floor to comment from the audience. Mary Beth Schroeder. San Luis Obispo, asked Council to keep Court Street as it is. Brett Cross. Planning Commissioner, said that it was in the best interest of the City to make this site a park or plaza. Barn Karleskint. Planning Commission Chair, also supported the plaza concept. Laura Joines-Novatm. Cal Poly professor, said she was a proponent of a hardscaped urban plaza with commercial development for this site. John Diagerv. San Luis Obispo, proposed calling this site "Creek Court" or "Court Plaza." Deborah Holley. BIA Administrator, said that although the recommendations before Council this afternoon had not been presented to the BIA Board, she felt that they would support this site for mixed use, retail-commercial. Mary Whittleseyspeaking as a citizen and not Planning Commissioner, said that many factors should be taken into consideration including economics and downtown housing. Ken Schwartz told Council he felt that the Planning Commission and City Council should reconsider the process of how changes are made, and that cities that work the best are full of special surprises that create a happy, pleasurable environment. John Dunn. City Administrative Officer,said that as a practical matter,nearby replacement parking would be essential to the success of the development. After discussion, moved by RomeroWilliams to adopt the recommendation presented by the design committee, modified to show more open space; motion carried (64). John Dunn. City Administrative Officer,advised Council that the process issue of how the Planning Commission conducts its biannual review of the Downtown Concept Plan should be clarified. After discussion, Planning Commission directed to seek appropriate input from Downtown Design Committee,BIA,and all interested parties, in their biannual review of the plan.(General consensus.) Council Member Roalman asked about the opportunities the Design Committee to look at pedestrian enhancement opportunites on Garden Street between Higuera and Marsh. Pierre Rademaker responded that the plan did enhance pedestrian access by reducing it to one lane in one direction and widening the sidewalk. He added that the revised map would accurately illustrate the Downtown Center, Scolaris block, and the Emerson School site. COMMUNICATIONS There were no communications. 1:40 p.m. There being no further business to come before the City Council, Mayor Settle adjourned the meeting to Tuesday, February 13, 1996, at 7:00 p.m. in the Council Chamber. C- I- 2 City Council Meeting Page 3 Monday, February 12, 1996 -12:00 p.m. APPROVED BY COUNCIL: Kim Condon, Assistant City Clerk KC:dr MINUTES ADJOURNED MEETING OF THE CITY COUNCIL CITY OF SAN LUIS OBISPO TUESDAY, FEBRUARY 13, 1996 -7:00 P.M. CITY HALL -COUNCIL CHAMBER-990 PALM STREET SAN LUIS OBISPO, CALIFORNIA ROLL CALL: Council Members Present: Council Members Kathy Smith, Dave Romero, Bill Roalman, Vice Mayor Dodie Williams,and Mayor Allen Settle Absent: None City Staff Present: John Dunn, City Administrative Officer; Jeff Jorgensen, City Attorney; Ken Hampian, Assistant City Administrative Officer, Kim Condon, Assistant City Clerk; Arnold Jonas, Community Development Director; John Mandeville, Long Range Planning Manager; Jeff Hook, Associate Planner PUBLIC COMMENT PERIOD There were no public comments. COUNCIL LIAISON REPORTS LRA. Vice Mayor Williams reported that she had attended the last meeting of the Parks and Recreation Commission at which the Santa Rosa Park improvements had been discussed. L.R.2. Vice Mayor Williams said that at the BIA Board meeting she had attended, discussion had taken place regarding the need for the Public Works and Community Development Deparbnents to coordinate when permits are being issued. LR.3. Vice Mayor Williams announced that at the Homeless Services Center committee meeting earlier in the day, the committee had approved the City Administrative Officer's recommendation in the report coming to Council on February 20. LRA. Council Member Roalman had attended the first meeting of the Open Space Funding Task Force and said that the committee planned to meet weekly in order to present Council with a possible ballot measure for the November 5, 1996 Municipal Election. STUDY SESSION 1. PUBLIC ART (File No. 478) Council considered background information, speakers' presentations and public comment on Public Art. Arnold Jonas.Community Development Director,John Mandeville, Long Range Planning Manager, and Jeff Hook. Associate Planner, were all on hand to facilitate the presentation. City Council Meeting Page 2 Tuesday, February 13, 1996 -7:00 p.m. Jeff Hook, Associate Planner, gave an overview of this evening's program and introduced Frank Umutia. Frank Urrutia. Chairman of the Public Places Commission for the City of Palm Desert, explained how his city had implemented their public art program, how funding was achieved, and presented slides of the public art in Palm Desert. Jeff Hook.Associate Planner,explained that the City of San Luis Obispo had implemented a Public Art Program in 1990 but severe budget constraints had curtailed it before it was actually set in motion. Dick DeLon4, San Luis Obispo County Arts Council, urged Council to enlist support from community art resources and artists and stressed the importance of more public art in San Luis Obispo. Various audience members contributed their thoughts on the importance of having a public art program in place. After discussion, moved by Romero/Smith to direct staff to come back with a report that would consider reactivation of the Public Art Program with funding recommendations, and with a recommendation regarding a mandatory private public arts program; motion carried (5-0). Report to come back in conjunction with the next budget cycle. COMMUNICATIONS John Dunn, City Administrative Officer, announced that Assistant City Administrative Officer Ken Hampian was the recipient of the John H.Nail Memorial Award for Outstanding Municipal Assistant in California. 9:00 p.m. There being no further business to come before the City Council, Mayor Settle adjourned the meeting to Tuesday, February 20, 1996, at 6:00 p.m. in the Council Hearing Room for Closed Session. APPROVED BY COUNCIL: Kim Condon, Assistant City Clerk KC:bv PAEETING- AGENDA rE -27-26 ITEM# 18 Mariposa Drive San luis Obispo, Ca. 93401 2/22/96 City Council I PUNCIL ❑ CDDM ' IW ❑ FIN DIR City Hall =O ❑ tp-V IIEF 990 Palm St. 007kTTMEY VOPW DIR San Luis Obispo, Ca. 93401 PtLERKOOFUG O POLICE CHF ❑ MG rTEAM ❑ REC DIR ❑ D FILE ❑ Writ.DIR �.. �h❑ PERS DIR ✓S M�OelrrHa'11" To Whom it may concern: E Our home is located in the city of San Luis Obispo at 18 Mariposa Drive. Our property is along the San Luis Creek. During the floods of March 1995 significant loss of creek bank occurred on the city owned property adjoining our house and the creek bank next to our home. The erosion and problems have been additionally compuwided by the presence of a city storm drain that directs flow against the bank of our home. We feel our home is threatened and we feel the city has an obligation to correct the problem. . I began attempting to contact the city in April 1995. I was advised by Joe McDermott that the city was aware of the problem and it was "on the list". Mr. McDermott stated that they were obligated to address the worst actual damage first and that ours was a potential problem but would be addressed. At the time I found this reasonable. After many months of waiting I attempted to reach Mr. McDermott again. I placed between 10-15 calls none of which were returned. A neighbor suggested that 1 call the city council. I did so and the secretary there was able to get Mr. McDermott to return my call immediately. He then scheduled a meeting at the city property between myself, himself and Wayne Peterson the city engineer. I invited a few neighbors to juin us as there are plans to turn the city property next door into a park and they are also concerned about the erosion and loss of large old cypress trees on the property. After the meeting I felt that the city intended to repair the damage and rectify the threat to our home this spring.. I spoke with Mr. Peterson today and he told me that there is no project planned presently regarding our property and the adjacent city property. He stated that there is alitycouncil meeting on Tuesday Februar +�27 at which flood control projects will be discussed and the Mariposa site is on the list of proposed projects. He stated that there is a problem getting the approval for these projects because of environmental impact studies that need to be done. He said it could take several years. The erosion in just the past year has been tremendous. I feel that further delay will seriously threaten our home. We contacted a civil engineer who looked at the erosion and the storm drain which directs flow into the bank on our property. He felt the city had responsibility to correct the problem and that the problem is serious. I did speak to our RECEIVED FEB Z z 19% CITY COUNCIL QON -..-n ne attorney who stated I should continue attempting to get the city to correct this problem before we incur the expense of asking for his help in this. We are planning to attend the city council- meeting ouncilmeeting on Tuesday and hope that there is something that the city can do to address the threat to our home. I can be reached at home 544-3001 or at work 546-7891. My husband Kurt Haupt can be reached at 546-5770. Sincerely, Susan Jewett Haupt '44 l} �ypl�l pnII/'MI�jMEE'nNG DATE WI ��I� III MY O f San WIS OBI SPO -a 7- ,� = COUNCIL AGENDA REPORT "Emr-M FROM: Michael D. McCluskey, Public Works Directo�w Prepared by: Bridget 0. Fraser, Engineering Assistant.—< SUBJECT: Swim Center Improvements, Specification 96-69 CAO RECOMMENDATIONS: By motion, 1) approve plans and specifications for "Swim Center Improvements, Specification 96-69" 2) authorize staff to advertise for bids 3) authorize the CAO to award the construction contract if the lowest responsible bid is less than the engineer's construction cost estimate of $187,800 4) authorize transfering $57,700 to the Swim Center Improvements project budget and $40,000 to the Park Renovations project budget DISCUSSION: Sinsheimer Swim Center was built in phases starting 17 years ago. The 50-meter pool and mechanical/toilet room was constructed in 1979, followed by the new bathhouse and tot pool in 1983. The parking lot and associated landscaping were completed in 1986. Because money was not available, interior finishing of the multi-purpose room and solar heating of the showers and tot pool were eliminated from the original project. Irrigation and landscaping around the perimeter of the pool complex was deferred for several years because of the drought. In August 1995 the CAO awarded a contract to BFGC Architects for design services on all remaining improvements needed at the Swim Center. Construction documents are now complete, and the project is ready to advertise for bids. The project includes the following work: ♦ Completing the interior of the unfinished multi-purpose room and corridor, including installation of a shower/bathroom accessible to disabled patrons. ♦ Replacing the floors in the showers, changing rooms, and hallways of bathhouse with more slip-resistant tile. The existing the floors are smooth 4-inch ceramic tiles that are hazardous when wet. ♦ Installing irrigation and landscaping around the perimeter of the complex. This portion of the project will eliminate unsightly weeds under the solar collectors and correct a drainage problem on the north side of the bathhouse. �� ►�III!lII�IUi ►��`II MY Of San IW S OBISPO i COUNCIL AGENDA REPORT ♦ Adding an exterior fenced and covered storage area on the north side of the bathhouse. This area will be used to store lane lines, paddle boards, water polo goals, and other paraphenalia. A partially fenced in area will be added to the deck to be used as a swim team meeting area. The Joint Recreational Use Committee will contribute $2,500 for construction of this meeting area. ♦ Bringing the Swim Center into compliance with Americans with Disabilities Act (ADA) regulations. An additional handicapped parking space will be provided, handrails will be installed on ramps, and walkways at the entrance will be regraded and replaced to meet cross slope requirements. CONCURRENCES: Schematic plans have been reviewed by the Parks and Recreation Commission and the Architectural Review Commission. Community Development Department has conducted environmental review and given this project a categorical exemption. FISCAL IMPACT: There is currently a $192,200 balance in the Swim Center Improvements project budget. $28,000 of this amount has been set aside for installation of an alarm system, leaving $164,200 available for construction work under Specification 96-69. The actual amount needed for the alarm system is not known precisely, but could be as high as $45,000. Estimated Construction Cost $187,800 Contingencies at 10 Percent 18.800 $206,600 Less Current Project Construction Budget (164,200) Less Joint Recreation Use Committee Contribution ( 2.500) Additional Budget Required for Construction $ 39,900 Additional Budget Required for Alarm System 17.000 Total Additional Budget Required $56,900 There is $97,700 remaining in the budget for the cancelled Sinsheimer Tennis Court Lighting project. $40,000 of this amount comes from a state grant which has been reallocated with state approval to the Park Renovations project. The remaining $57,700 is available for other parks and recreation capital projects. Staff recommends transfering $57,700 to the Swim Center Improvements project budget and $40,000 to the Park Renovations budget. 1AWP51U669ADV1.130F 2/15/96 Meeting of February 27, 1996 -a I�II�WI��NIII��I���I�II "J 1 san tui s OBISPO o 2-ITEM NUMBER: city o z I COUNCIL AGENDA REPORT FROM: Michael D. McCluskey, Public Works Director?vl PREPARED BY: Wayne A. Peterson, City Engineer SUBJECT: Report on City Drainage Program CAO RECOMMENDATION: By motion, add $200,000 to the Capital Improvement Program to allow construction of highly beneficial maintenance projects I and 6 through 10 during the summer of 1996. SUMMARY: The City experiences flooding problems both routinely and during large rainfall events. Many of the routine flooding problems can be addressed immediately if the Council is able to budget additional funds towards this work. The solution to the less frequent flooding is not as easily identified and requires additional study to address. These studies are very expensive and will be carried out over a number of years. The end product of these studies is a Flood Management Plan. The immediate recommendation is for the construction of several smaller projects that address the routine flooding. DISCUSSION: Background City Council, during its meeting of October 17, 1995, requested that staff report to them during the mid- year budget review about the condition of the City's storm drainage system and to recommend a program to address the needs_ During the storms of January and March 1995 several parts of the community received damage because parts of the storm drainage system were over-taxed or became blocked due to the significant amount of debris that was washed down from the hills. In some areas along major creeks, the creek banks themselves were damaged by the high flows, resulting in the potential for property damage to privately owned improvements at the top of the creek banks. Description of Drainage System The City's drainage system has three principal parts. First, the source of the drainage; second, the system that collects the runoff, and third, the system that carries the bulk of the runoff out of the City. The total watershed of San Luis Creek at the ocean is about 84 'square miles. Only a portion of this watershed passes through the City. There are three major drainage sheds that lead into the City: San Luis Creek, 11.5 sq. miles; Stenner Creek, 8.3 sq. miles; and Prefumo Creek, 3.4 sq. miles. By the time San Luis Creek has passed through the City and collected the flows from Stenner and Prefumo Creek and other contributory areas it has a water shed which includes 42.6 sq. miles of land. Since less than 10 sq. miles is actually within the City, there is another 10 sq. miles of land contributing runoff that flows through the City in many small creeks and drainage ways that are dry for much of each year. Most of the land above the City which contributes runoff to the creeks and the drainage systems flowing through the city are I_� ��un�iI�IIIIII�I�IIl��ll city of San tins OBISpo COUNCIL AGENDA REPORT steep, rocky and poorly vegetated. The creeks have short and steep drainage areas and their flows rise and fall very fast during heavy rain. Within the City most rainfall runoff is collected along the City street system. It is carried to the most convenient drainage way or creek and from there to one of the major creeks. The system of collection and transmission has been under development for as long as the City has existed. Except for the Edna Islay area, it does not include any planned detention system. Much of the system outside of the public streets was built under private ownership and continues to be under private ownership. Some portions of the private system were dedicated to the City in the past. The City has only a partial inventory of the total system. San Luis Obispo Creek carries all of the runoff from the City and surrounding areas south to Avila Beach and the ocean. Problems Experienced in Drainage System Source Problems: The hillsides above the city contribute a majority (75%) of the runoff that must be handled by the City drainage system. This affects the design and character of the collection and transmission system we need. Some of the hillsides are very steep and are composed of unstable areas which slide and wash out during storms. The loose material is carried into the city and must be handled by the storm drainage system. Rock and debris must be carried through the system or caught before it enters enclosed portions. The rocks going through the pipes wear out the pipes, reducing their life. The rocks that are prevented from going through the system must be removed by maintenance crews before the upper ends of the pipes become plugged. Collection System Problems: Collection points within the City are primarily pipe inlet structures, catch basins or drop inlets. These devices are a source of flooding when they become plugged by rocks, leaves or other debris or when the system they connect to becomes overloaded because there is too much water in the system or the pipes fail -due to age and wear. We have a series of rock catchers at the upper end of many of the culverts leading into the city. Most of the time these systems work but on occasion when a large slide or instability occurs in the water shed above the rock catcher, the system is not able to handle the volume of debris and problems result. Major Creek Problems: During normal flows these facilities have few problems as long as they are kept clear of blockage. During high flows the water can flood out of the banks, damaging adjacent improvements or cause areas of creek bank to erode. This is aggravated when large trees die or become weakened and fall into the creek. They leave the bank exposed for erosion and tend to cause problems whereever they go downstream. Current Prevention Program Maintenance of the collection system involves inspection and cleaning during the summer months and patrol and cleaning of inlets during storms. The maintenance program includes regular construction,repair and cleaning of rock catchers both during the summer months and during storms. Maintenance of the major creeks and some of the smaller open creeks involves the cutting and removal of vegetation and debris during the summer months and repair of creek banks that are the City's responsibility. During the /-2