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HomeMy WebLinkAboutSCLCPacket_25-03_10-16-24 SCLC Agenda Meeting #25-03 October 16, 2024 3:10 p.m. to 5:00 p.m. City Hall Hearing Room 990 Palm Street A. Call to Order B. Introductions C. Approval of Meeting Minutes a) #25-02, September 19, 2024 D. Open Forum E. Reports a) Chair/Vice Chair – Ashleigh Spragins/Lucia Landeros b) San Luis Obispo City Manager – Whitney McDonald c) Neighborhood Wellness Civility Report – Christine Wallace d) Residents for Quality Neighborhoods – Brett Cross e) Community Representative Reports – Abe Lincoln & Mila Vujovich-LaBarre F. Old Business a) None G. New Business a) Presentation: SLO Solutions – Nicolina Galante b) Proposal: Meet Your Neighbors Campaign – Colin Shea c) Discussion: Outreach/Engagement – Roy Murphy d) St. Patrick’s Day 2025 Updates H. Voting Members Reports (1 minute) I. Announcements J. Adjournment K. Next meeting: November 21, 2024 SCLC Meeting #25-02, September 19, 2024 Location: San Luis Obispo, City Hall Hearing Room 3:10-5:00 p.m. Voting Members Present Ashleigh Spragins - Cal Poly - ASI President, SCLC Chair Lucia Landeros - Cuesta-ASCC President, SCLC Vice Chair Taylor Brandenburg – Panhellenic Council President Brett Cross – City of SLO-Residents for Quality Neighborhoods (RQN) Michelle Crawford - Cal Poly-ASI Executive Director Whitney McDonald - City of SLO- City Manager Fred Mickel – City of SLO – SLOPD Chief of Police Designee Christopher Mutshnick – Cuesta College – Director of Student Engagement Joy Pedersen - Cal Poly – Dean of Students Nicolina Galante - Creative Mediation-SLO Solutions Designee Anders Ruud - Cal Poly – Interfraternity Council Representative Colin Shea – Cal Poly – Student-at-Large Erica A. Stewart - City of SLO –Mayor Mila Vujovich-LaBarre – City of SLO – Geographic Neighborhoods Association Christine Wallace – City of SLO – SLOPD - Public Affairs Manager Voting Members Absent Debbie Arnold – County of SLO – Board of Supervisors Elizabeth Coria - Cuesta College – Vice President of Student Success and Support Programs Evelyn Gutierrez – Cal Poly – United Fraternity & Sorority Council Representative Abe Lincoln – City of SLO – Community Member-at-Large Roy Murphy – Cuesta - Student-at-Large Non-Voting Members Present Matthew Armas – Cal Poly – Student Rights & Responsibilities Elizabeth Aielo-Coppola – Cal Poly – Fraternity & Sorority Life Andy Pease – City of SLO-City Council Member Meghan Schuler-Jones – Cal Poly, ASI Executive Director Designee Tracy Watson - Cal Poly-ASI Administrative Assistant II, Note taker Non-Voting Members Absent George Hughes – Cal Poly - University Police Department, Chief of Police Guests Icole Aichele – Cal Poly, Leadership & Service Debi Hill – Cal Poly, Student Affairs Jason Mockford – Cal Poly, Leadership & Service Matthew Armas – Cal Poly, Office of Student Rights & Responsibilities Brad Pulcipher – Cal Poly, Office of Student Rights & Responsibilities Kathie Walker – City of SLO – Resident A. Call to Order a. Ashleigh called the meeting to order at 3:11 p.m. b. Silent roll call was taken and with 14 voting members in attendance, quorum was met. B. Approval of Meeting Minutes - #25-02, September 19, 2024 a. Minutes stand approved by consent. C. Open Forum a. None D. Reports a. Chair/Vice Chair, Ashleigh Spragins, Lucia Landeros 1. Ashleigh gave an update on the Neighborhood Wellness Civility Report stating a memo was written showing action items as complete. 2. She reported that a statement was received from CSU Legal Counsel stating that fraternities and sororities are not obligated to provide addresses for privacy and security reasons. 3. Lucia shared events taking place at Cuesta including Latinx Heritage month and a special election for filling positions at Cuesta. b. City Manager – Whitney McDonald 1. Whitney gave an update on the project in collaboration with the City and Cal Poly including Vista Meadows and Grand Avenue. 2. Transit services have been added to support school schedules. 3. North Chorro greenway has been completed and a ribbon cutting was held. c. Neighborhood Wellness Civility Report – Christine Wallace i. Christine gave an update on the Safety Enhancement Zone for Cal Poly move in and the marketing campaign. Communication efforts included speaking to WOW leaders, Greek Life president’s, postcards, and social media. Safety plans are in place for Halloween activities. d. Residents for Quality Neighborhoods – Brett Cross i. Brett announced the annual RQN dinner and encouraged members to attend. ii. At the RQN board meeting, discussion took place on university housing or lack thereof. e. Community Representatives Reports – Abe Lincoln & Mila Vujovich-LaBarre i. Mila recommended that neighbors introduce themselves to start on a positive note. ii. She expressed concerns for students on bikes to not run stop signs and stay illuminated to avoid further accidents. iii. She stated that were concerns shared from “Moms” about no soap dispensers downtown. iv. Mila recommended that SCLC should provide funding and resources on how to be a good neighbor. v. Abe - Absent E. Old Business a. 2024-25 SCLC Meeting Schedule 1. Motion #1 (Landeros/Vujovich-LaBarre) “Move to approve the 2024-25 SCLC meeting schedule.” 2. Lucia mentioned that schedules were adjusted so dates presented have no conflicts. 3. Motion passed unanimously. F. New Business a. WOW Presentation – Debi Hill i. Debi Hill, Associate Vice President Student Affairs, gave a presentation on the New Student and Transition Programs over the summer and beginning fall quarter including Open House, SLO Days, and Week of Welcome (WOW). She shared the highlights and goals of each program. a. Open House is a showcase of the Cal Poly campus to prospective students, their families, and supporters, and the community while offering a glimpse into life as a Mustang b. SLO Days is a critical orientation process for first-time freshman and transfer students to participate in different SLO Days experiences. Parent and supporter SLO Days sessions are offered the same days as the student sessions and are geared toward the parent/supporter experience. With 13 sessions, 6,300 students and 3,000 parents and supporters in attendance. c. Week of Welcome (WOW) is the official beginning of a student’s experience as a Cal Poly Mustang. WOW will continue to provide opportunities for friendships, connection to Cal Poly, and the SLO community, b. Neighborhood Meet and Greet Update i. Members shared ideas for neighborhood meet and greets. 1. Welcome back video from student leaders, city officials and community members. 2. Colin shared an idea for a proposal for next quarter to use SCLC funds for a “Meet Your Neighbor competition. Take a selfie with neighbor, offer prizes. Suggestions from members included: a. Restaurants might sponsor prizes/gifts b. Work with the city’s communication outlets c. Encourage building relationships with neighbors. d. Option to opt out on providing a selfie picture but still be able to participate. e. Cuesta students could be longtime residents. Engage all SLO County to make it equitable for all students. f. Colin will take the suggestions, create the proposal, and present at the next meeting. c. Define 2024-25 Goal Setting i. Continuation of the colored sticky note activity from the last meeting, Ashleigh shared the results. 1. Pink – Build relationships, networking, building community 2. Orange – Personal intensions, tangible results, initiatives 3. Blue – Group intensions, foster community, respectful and positive outcomes. 4. Green – Goals – Presentations, Subcommittees, productive conversations, follow up practices 5. Green – Primary Initiatives – annual Welcome Back event, good neighbor education, renters’ rights education, and St. Patrick’s Day. ii. Members discussed St. Patrick’s Day as a pertinent issue and what change is needed. Recommendations included inviting Cal Poly Task Force for a presentation. This would identify what has already been done so as not to duplicate efforts. Add St. Patrick’s Day discussion as a standing discussion item on the agenda. G. Voting Member Reports a. Voting members gave their reports. b. Christine shared the noise report. See attached. H. Announcements I. Adjournment - Meeting adjourned at 5:05 p.m. Memorandum TO: SCLC Voting Members DATE: October 15, 2024 FROM: Colin Shea COPIES: T. Watson Cal Poly Student Member-at-Large SUBJECT: Proposal for up to $500 for the purchase of prizes to be distributed to the three winners of the 2024 Meet your Neighbors Competition. PROPOSAL: To seek up to $500 in funding for the purchase of prizes that are outlined below to be distributed to the three winners of the 2024 Meet your Neighbors Competition. RATIONALE: The purchase of the prizes would be an incentive for neighbors and members of the community to meet their neighbors to achieve this initiative's goal. The goal is to encourage both students and full-time residents to meet their neighbors, strengthen community ties, and create a more inclusive atmosphere. COMPETION DETAILS: Participants will be encouraged to meet their neighbors, submit a selfie together or fun facts about their neighbors, through a designated Microsoft Form. Each submission will count as an entry. At the competition's end, a raffle will be run, and winners will be announced. Residents will have the option on the Microsoft Form to opt out of their photo being posted at the event's completion. Winners will have the option to choose one of the following prizes and will be ordered when chosen: - HP DeskJet 4255e Wireless All-in-One Color Inkjet Printer - Amazon Echo Dot (5th Gen, 2022 release) - Apple AirPods 4 Wireless Earbuds - Apple AirTag 4 Pack The competition will not only foster interactions between neighbors but also encourage positive interactions within the community, especially between students and long-term residents. The competition will run from Wednesday October 23rd to Wednesday October 30th with the winners to be announced Friday October 25th. RECOMMENDATION: To achieve the new goal the following is proposed: • Approve an expenditure of up to $500 to purchase prizes listed above to be used to order prizes after winner have been announced. IMPACT: SCLC has a current available funding balance of $12,260. • This proposed expenditure, if approved, would result in an available funding balance of $11,760. COMMUNICATION PLAN The use of Instagram will be the focus of the communication plan. Potential partners to post will include ASI, City of SLO, Cuesta, SLOPD and any other Instagrams that are willing to post. Word of Mouth will be important during this campaign. The graphic that will be made by ASI Marketing team. LINKS TO PRIZES: HP DeskJet 4255e Wireless All-in-One Color Inkjet Printer Amazon Echo Dot (5th Gen, 2022 release): Apple AirPods 4 Wireless Earbuds: Apple AirTag 4 Pack: