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Home My WebLink About04/02/1996, C-2 - COUNCIL COMPENSATION 11�►� IIVII111�I��II city of San tUiS OBISpo is COUNCIL AGENDA REPORT Pae 2 A new resolution has been drafted that reflects no change to compensation, benefits, professional development and education, city business and mileage reimbursement. Minor changes have been made in the language in Section 2, "Other Benefits", to clarify City practices with regards to Mayor and Council benefit administration. Additionally, Section 6, "Council Compensation Committee", has been changed to reflect the correct dates for appointment of the Council Compensation Committee and for their recommendations to be forwarded to Council in accordance with current Council Policies and Procedures. Members of the Council Compensation Committee are Pierre Rademaker, Chairperson, Diane Hull, Marcy Villa, Robert Griffin, and Pat Veesart. Members of the Committee will be attending the April 2, 1996 Regular Council Meeting to present these recommendations. FISCAL IMPACT: Current funding levels in the budget for professional development, mileage reimbursement, and conferences are at about 60°x6 of the policy levels outlined in the attached resolution. This is the result of voluntary action taken by the Council in adopting the last two Financial Plans (1993-95 and 1995-97) to assist in reducing City expenditures. Therefore, the actual impact on the current budget shall be less than what is formally authorized by the compensation resolution. Attachment: Compensation Resolution Gi'e2'a� RESOLUTION NO. (1996 SERIES) A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO RESTATING THE MAYOR AND COUNCILMEMBER COMPENSATION PLAN AND RESCINDING PREVIOUS RESOLUTION NO. 6587 IN CONFLICT WHEREAS, it is the practice of cities to compensate and reimburse for business expenses their Mayors and Councilmembers for official duties; and, WHEREAS, Charter Section 410 provides for compensation and reimbursement of expenses for the Mayor and Councilmembers and establishes a procedure for a biannual review by a five-member Council Compensation Committee; and, WHEREAS,a five-member Council Compensation Committee was appointed and has met and reviewed Mayor and Councilmember compensation in accordance with the procedure provided by the Charter; and, WHEREAS, the Council Compensation has determined that the present criteria for and levels of compensation remain valid; NOW THEREFORE, BE IT RESOLVED by the Council of the City of San Luis Obispo that Council compensation be established as recommended by the Council Compensation Committee as follows: SECTION 1. BASIC COMPENSATION Effective January 1, 1997, the basic compensation for services rendered in an official capacity shall be provided as follows: A. Councilmember. $800. monthly B. Mayor. $1,000. monthly SECTION 2. OTHER BENEFITS: RETIREMENT AND HEALTH INSURANCE The Mayor and Councilmembers shall be entitled to City-funded participation in P.E.R.S. retirement. The City shall contribute $415 toward the Mayor and Councilmembers participation in PEMCHA, dental, vision and life insurance. Any unexpended amount shall not be distributed to the Mayor and Councilmembers in cash. SECTION 3. PROFESSIONAL DEVELOPMENT AND EDUCATION Allowances shall be budgeted for the Mayor and each Councilmember as follows: Resolution No. (1996 Series) Page 2 A. Professional Development. For costs of professional development and educational conferences designed to improve understanding of and proficiency in municipal affairs. Said allowance shall be used for out-of- county expenses only and shall be reimbursed in accordance with accepted City Travel Guidelines. Annual Allowance: Councilmember $1500 Mayor $1800 B. League of California Cities Conference. For the cost of participating in the Annual Conference of the League of California Cities. The City shall also reimburse the following costs for spousal participation, which is encouraged: ■ Double room instead of single room. • Spousal registration fees to attend Conference seminars (this does not include reimbursement for recreational activities that may be offered by the League during meeting activities). ■ Travel expenses only if a bus, train, or plane must be used rather than a city vehicle. (See adopted City Travel Guidelines for approved uses.) If the public official uses his/her personal vehicle, travel reimbursement shall be provided only the employee. ■ Meals that spouses are expected to attend as part of directly- related Conference activities will be reimbursed at the same per diem as the public official. C. Start-go Allowance. An additional professional development allowance up to $1,000 shall be budgeted to each new Mayor and Councilmember to help accelerate his/her comprehension of municipal and legislative operations during the first 12 months following the taking of office. SECTION 4. CITY BUSINESS AND MILEAGE REIMBURSEMENT Quarterly allowances shall be budgeted for the Mayor and each Councilmember as follows: A. City Business. - For costs incurred in connection with official city business. Said allowance shall be used for in-county expenses and shall include all meals, tickets, periodicals, dues,*subscriptions, and similar miscellaneous expenses. Resolution No. (1996 Series) Page.3 Qua erly ExoenseIlowance n Councilmember $300 Mayor $450 B. Mileage_. For official travel within the County of San Luis Obispo, reimbursement shall be made upon submittal of an official mileage expense form: Quarterly Mileage Allowance Councilmember $300 Mayor $450 SECTION 5. GENERAL PROCEDURES AND LIMITATIONS Appropriate budgetary practices and accounting controls shall be established to ensure that expenditures and reimbursements are in compliance with approved budget allocations. The Mayor and each Councilmember is expected to plan business activities so as to stay within his/her budget. When exceptional circumstances require that additional amounts be allocated to accounts, formal Council action shall be required. A. Acc_a, An account shall be established in the name of. each Councilmember with all expenditures charged to the individual Councilmember or Mayor. If any account is depleted prior to the end of the fiscal year, additional allocations shall require a specific action of the City Council. Claims for reimbursement as specified in Section 4. above, may be submitted monthly but the aggregate of three monthly claims may not exceed the quarterly maximum. Receipts shall be submitted within the fiscal year. The Council budget shall be available for review in the City Clerk's Office and the Mayor and Councilmembers shall receive quarterly statements. B. Reimbursement Limitation. The City's adopted Travel Guidelines shall govern all expenditures for non-local professional development and conferences. These guidelines include all non-local official meals, tuition or fees, transportation to meeting sites, materials, and telephone usage. C. Snecial expenses. For occasions when the Mayor and/or a Councilmember is designated by the City Council to represent the City at special meetings, reimbursement shall be made from an unallocated Travel expense Account. Resolution No. (1996 Series) Page .4 D. Honorarium. If the Mayor or a Councilmember receives an honorarium as a result of his/her participation in a meeting or conference, the amount of the honorarium shall be deducted from the amount normally provided by the City for that meeting or conference if the City paid for the Councilmember's attendance at such meeting or conference. E. Other Guidelines. Any other travel-related issue not specifically governed in this resolution shall be adjudicated in accordance with the City of San Luis Obispo adopted Travel Guidelines. SECTION 6. COUNCIL COMPENSATION COMMITTEE A five-member review committee shall be appointed by January 1 in even-numbered years and shall bring its proposed recommendations in resolution form to the City Council within 90 days, or no later that April 1st. A. Membership. The committee membership shall have as broad a representation as possible, including but not limited to, one previously elected official, one Personnel board member, and one citizen-at-large. B. Revi w Responsibility. The committee shall review the full Council compensation package including salary, benefits, expense reimbursement, professional development allowances and any other compensation provided the City Council. Review should include, but shall not be limited to: 1) compensation of Council and Mayors of cities of similar population/budget size; 2) compensation practices of both Charter and General Law cities; 3) Government Code provisions for General Law cities; 4) Council and Mayor responsibilities in San Luis Obispo at the time of the committee's review; and 5) any structural changes that may have occurred in municipal government either as a result of State legislation or by actions of the local electorate which may have added to or deducted from the duties and responsibilities of the Councilmembers and/or Mayor. On motion of , seconded by and on the following roll call vote: AYES: NOES: ABSENT: Resolution No. (1996 Series) Page 5 the foregoing Resolution was passed and adopted this day of 1996. Mayor Allen Settle ATTEST: Acting City Clerk Kim Condon APPROVED AS TO FORM: it for ey gensen S12==98