HomeMy WebLinkAbout01-03 RED dietrick b3A �IIIIIII
MEMORANDUM
From the Office of the City
December 29, 2011
RED FILE
-- MEETING AGENDA
VATF= 4 3 ,L -ITEM #
TO: Mayor and Council
FROM: J. Christine Dietrick, City Attor y
VIA: Katie Lichtig, City Manager
SUBJECT: Business Item B3. CITY COUNCIL POLICIES AND PROCEDURES
On October 25, 2011, as part of its discussion of revisions to the Council Policies and Procedures
Manual, Council voted to change its regular meeting time from 7:00 p.m. to 5:00 p.m. While
that revision is reflected in the legislative draft of the manual included with the staff report for
item B3, the ordinance that is necessary to effectuate the time change was inadvertently omitted
from the staff report and agenda packet previously distributed. Attached hereto is a revised staff
report, including an additional recommendation and brief discussion regarding the ordinance
changing the meeting start time, and a draft ordinance for introduction at the January 3, 2011
meeting.
hard copy:
email:
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o CDD DIR
0 CITY MGR
0 FIT DIR
0 ASST CM
0 FIRE CHIEF
0 ATTORNEY
0 PW DIR
0 CLERKIORIG
0 POLICE CHIEF
0 PIB
o PARKS & REC DIR
• TRIBUNE
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FROM:
SUBJECT:
council
AcEnbA
REpop't
CITY OF SAN LUIS O B I S P O
Elaina Cano, City Clerk
Christine Dietrick, City Attorney
CITY COUNCIL POLICIES AND PROCEDURES
RECOMMENDATION
Meeting Date
January 3, 2012
Item Number k
1. Introduce by title only an ordinance amending Chapter 2.04 of the San Luis Obispo
Municipal Code to change regular council meeting start times from 7:00 p.m. to 5:00 p.m.
2. Adopt a resolution amending the City Council Policies and Procedures.
DISCUSSION
At a special meeting held on October 25, 2011, Council reviewed and provided direction to staff to
amend the Council's Policies and Procedures Manual. The Manual covers a wide variety of matters
including: procedures for scheduling special meetings, procedures for placing items on the agenda,
meeting protocols and voting procedures, salary and benefits of Council Members, filling Council
vacancies, applicability and penalties associated with the Brown Act, guidelines for staff regarding
timely response to Council inquiries and roles of Council advisory body liaisons.
The Manual represents a best management practice for governance. Having the Manual promotes
fairness in that everyone has access to the "rules of the road" when it comes to City Council
operations. Moreover, the Manual promotes transparency since it outlines how the City will
implement the Brown Act, make documents available to the public and manage City Council
meetings. The legislative draft of the Manual highlighting the recommendations for changes by
Council is included as Attachment 1 and reflects staff s revisions to implement the Council's
direction to modify several provisions of the manual.
One of the changes directed by Council was to change the start time of regular City Council
meetings from the current 7:00 p.m. start time to an earlier 5:00 p.m. start time in an effort to
encourage greater public participation in Council meetings. Pursuant to City Charter Section 502,
that modification to the regular meeting start time must be made by ordinance. Accordingly,
included with this report is an ordinance amending Section 2.04.010 of the City's Municipal Code
to provide for the new start time. If introduced at the January 3, 2011 Council meeting, the
ordinance could be finally adopted on January 17, 2011 and the new meeting time would become
effective prior to the Council's February 21, 2011 meeting.
FISCAL IMPACT
There is no fiscal impact anticipated by the adoption of the revised Council Policies and Procedures
Manual.
Council Policies and Procedures
ALTERNATIVE
Pane 2
Provide direction to staff for additional amendments to the proposed ordinance and or manual.
ATTACHMENTS
1. Legislative draft of the Council Policies and Procedures Manual
2. Resolution adopting the amended Council Policies and Procedures Manual
3. Ordinance amending Chapter 2.04 of the San Luis Obispo Municipal Code.
t \council agenda reoortst2012 -01 031b2- co6n1;il oolicies and procedures t6chtig- digtdck -c )'\ ncilpoliciesandorocedures.docx
ATTACHMENT 3
ORDINANCE NO. (2012 Series)
AN ORDINANCE OF THE CITY OF SAN LUIS OBISPO
AMENDING SAN LUIS OBISPO MUNICIPAL CODE CHAPTER 2.04 (COUNCIL
MEETING) TO MODIFY REGULAR MEETING START TIMES
WHEREAS, at a special meeting of the City Council held on October 25, 2011, the
Council reviewed its Council Policies and Procedures and provided direction to revise certain
provisions of that manual; and
WHEREAS, Council desires to change its regular meeting start time from seven p.m.
(7:00 p.m.) to five p.m. (5:00 p.m.); and
WHEREAS, San Luis Obispo Charter Section 502 requires that the Council shall
provide by ordinance for the time and place of holding its meetings.
NOW, THEREFORE, BE IT ORDAINED by the Council of the City of San Luis
Obispo as follows:
SECTION 1. Section 2.04.010 of Chapter 2.04 (COUNCIL MEETINGS) of the San
Luis Obispo Municipal Code is hereby amended to read as follows:
2.04.010 Time — Place.
The regular meetings of the council shall be held at the City Hall, 990 Palm Street, in the
city, on the first and third Tuesdays of each month at the hour of five p.m (5:00 p.m.). In
the event that a regular meeting of the council falls on a legal holiday, then the regular
meeting shall be held at the same place and time on the next succeeding working day.
(Prior code § 2100)
SECTION 2. Ordinance Number 677 (1976 Series) is hereby rescinded and superseded
to the extent inconsistent herewith.
SECTION 3. A summary of this ordinance, together with the names of Council
members voting for and against, shall be published at least five (5) days prior to its final passage,
in The Tribune, a newspaper published and circulated in this City. This ordinance shall go into
effect at the expiration of thirty (30) days after its final passage.
H
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ATTA ^"4"17NT 3
INTRODUCED on the 3rd day of January 2012, AND FINALLY ADOPTED by the
Council of the City of San Luis Obispo on the day of 2012, on the
following vote:
AYES:
NOES:
ABSENT:
Mayor Jan Marx
ATTEST:
Elaina Cano
City Clerk
APPROVED AS T ORM:
hristine Dietrick
City Attorney