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Home My WebLink About04/16/1996, C-10 - CONSIDERATION OF A SUPPLEMENT TO THE LOCAL AGENCY/STATE MASTER AGREEMENT FOR FEDERAL AID PROJECTS MEETING DATE: MY Of San LUIS OBI SPO 04-16-96 COUNCIL AGENDA REPORT ITEM NUB FROM: Michael D. McCluskey, Public Works Direct Prepared by: Barbara Lynch, Civil Engineer SUBJECT': Consideration of a Supplement to the Local Agency/State Master Agreement for Federal Aid Projects. CAO RECOMNIIIqDATION: Adopt a Resolution Approving Program Supplement No. 020 to the Local Agency/State Master Agreement for Federal Aid Projects No. 05-5016 for the Bridge Replacement Project - Higuera Street at San Luis Obispo Creek, Specification No. 93-67. DISCUSSION: On June 22, 1978 the Council approved a Master Agreement between the City and State for the expenditure of Federal funds on approved city projects. Currently,the City has been allocated Federal Highway Funds, specifically Highway Bridge Replacement and Rehabilitation (HBRR) Funds for a preliminary study for the Higuera Street Bridge Replacement Project. That study has been completed. This program supplement is the documentation required by the Federal Highway Administration. It must be approved by Council resolution in order to encumber the Federal funds and cause such supplement to be a part of the master agreement. It designates the Federal HBRR funds that have been allocated for the project and the matching funds to be provided by the City. The City can then proceed to bill the State for costs incurred for the study. FISCAL IMPACT: Program Supplement No. 020 designates an estimated project cost of $ 25,000 of which $ 20,000 is Federal participation and $ 5,000 is City matching funds. A project budget of $25,000 is included in the 1994-'95 Financial Plan (see pages E-4). ATI'ACUAVU iT: Draft Resolution Program Supplement No. 020 for Signature wP20= RESOLUTION NO. (1996 SERIFS) A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO APPROVING PROGRAM SUPPLEMENT NO. 020 TO THE LOCAL AGENCY - STATE AGREEMENT FOR FEDERAL-AID PROJECTS NO. 05-5016 FOR THE BRIDGE REPLACEMENT PROJECT - HIGUERA STREET AT SAN LUIS OBISPO CREEK SPECIFICATION NO. 93-67 WHEREAS, the City and the State have entered into Master Agreement No. 05-5016 for Federal-Aid Projects; and WHEREAS, Program Supplement No. 020 to the Master Agreement designates the Federal Funds requested and the matching funds to be provided by the City for a Preliminary Study for the Bridge Replacement Project, Higuera Street at San Luis Obispo Creek; and WHEREAS, the City is eligible to receive Federal Bridge Replacement and Rehabilitation Funds (HBRR) for this project; NOW THEREFORE BE IT RESOLVED, that the City Council of the City of San Luis Obispo, California hereby: 1. Approves Exhibit A attached, entitled "Program Supplement No. 020 to Local Agency - State Agreement for Federal-Aid Projects No. 05-5016," and the Mayor is authorized to execute the same. 2. Directs the City Clerk to transmit the two (2) originals, attaching to each a copy of the authorizing resolution to: John Smida Local Assistance Engineer California Department of Transportation 50 Higuera Street San Luis Obispo, CA 93401-5415 Resolution No. (1996 Series) Page Two. _ Upon motion of -= - . - — aeconded' 15y and on the. following roll. call voter AYES: NOES: ABSENT the foregoing resolution was adopted this - day of__ --.'1995.. MAYOR ALLEN SETTLE ATTEST: CITY CLERK--- APPROVED AS TO FORM:: Y.J IE EN -/0 3 Program Supplement No. 020 EX.HBrr A Dr March 20, 1996 PROGRAM SUPPLEMENT Nom. 020 Locati__.: 05-SLO-O-SLO to Project Number: BHLS-5016 (009) LOCAL AGENCY-STATE AGREEMENT E.A. Number: 05-141734 FOR FEDERAL-AID PROJECTS NO. 05-5016 This Program Supplement is hereby incorporated into the Local Agency-State Agreement for Federal Aid which was entered into between the Local Agency and the State on 06/22/78 and is subject to all the terms and conditions thereof. This Program Supplement is adopted in accordance with Paragraph 2 of Article II of the aforementioned Master Agreement under authority of Resolution No. approved by the Local Agency on (See copy attached) . The Local Agency further stipulates that as a condition to payment of funds obligated to this project, it accepts and will comply with the covenants or remarks setforth on the following pages. PROJECT TERMINI: In San Luis Obispo County on Higuera St . @ San Luis Obispo Creek Br. #49C-408 . TYPE OF WORK: Bridge' Rehabilitation LENGTH: 0 .1 (MILES) PROJECT CLASSIFICATION OR PHASES) OF WORK [X] Preliminary Engineering [ ] Right-of-Way [ l [ ] Construction Engineering [ ] Construction Estimated Cost Federal Funds Matching Funds 1 Local OTHER OTHER $ 25000 117 $ 200001 $5000I $ 0 $ 0$ City of San Luis Obispo STATE OF CALIFORNIA Department of Transportation By By Chief, Office of Local Programs Project Implementation Date Date Attest Title I hereby Certify upon my personal knowledge that budgeted funds are available for this encumbrance: Accounting Office Date x •9.6 $ 20000 . 00 Chapter Statutes I Item ear Program 1BC1 Fund Source AMOUNT 303 1995 2660-101-890 95-96 20.30.010.300 C 224060 892-F 20000.00 Page 1 of 2 05-SLO-O-SLO DATE: 03/20/96 BHLS-5016 (009) SPECIAL COVENANTS OR REMARKS . 1 . All maintenance, involving the physical condition and the operation of the improvements, referred to in Article VI MAINTENANCE of the aforementioned Master Agreement will be performed by the Local Agency at regular intervals or as required for efficient operation of the completed improvements. 2 . The Local Agency agrees the payment of Federal funds will be limited to the amounts approved by the Federal Highway Administration in the Federal-Aid Project Agreement (PR-2) /Detail Estimate, or its modification (PR-2A) or the FNM-76, and accepts any increases in Local Agency Funds as shown on the Finance or Bid Letter or its modification as prepared .by the Office of Local Programs. 3 . The Local Agency will advertise, award and administer this project in accordance with the current Local Program Procedures or the new Local Programs Manual, when issued. 4 . This agreement supplements the Local Agency-State Master Agreement for Federal-Aid projects, with the understanding that all provisions of the 1991 Intermodal Surface Transportation Efficiency Act .(ISTEA) apply. 5 . This Program Supplement will be revised at a later date to include other phases of work. 6 . In executing this Program Supplemental Agreement, Local Agency hereby reaffirms the "Nondiscrimination Assurances" contained in the aforementioned Master Agreement . for Federal-Aid Program. 7 . Whenever the local agency uses a consultant on a cost plus basis, the local agency is required to submit a post audit report cover- ing the allowability of cost payments for each individual consul- tant or sub-contractor incurring over $25, 000 on the project . The audit report must state the applicable cost principles utili- zed by the auditor in determining allowable costs as referenced in CFR 49, part 18, Subpart C - 22, Allowable Costs . Page 2 of 2 D1 March 20, 1996 PROGRAM SUPPLEMENT NU. 020 Locati%,.: 05-SLO-O-SLO to Project Number: BHLS-5016 (009) LOCAL AGENCY-STATE AGREEMENT I E.A.. Number: 05-141734 FOR FEDERAL-AID PROJECTS NO. 05-5016 This Program Supplement is hereby incorporated into the Local Agency-State Agreement for Federal Aid which was entered into between the Local Agency and the State on 06/22/78 and is subject . to all the terms and conditions thereof . This Program Supplement is adopted in accordance with Paragraph 2 of Article II of the aforementioned Master Agreement under authority of Resolution No. approved by the Local Agency on (See copy attached) . The Local Agency further stipulates that as a condition to payment of funds obligated to this project, it accepts and will comply with the covenants or remarks setforth on the following pages . PROJECT TERMINI: In San Luis Obispo County on Higuera St . Q San Luis Obispo Creek Br. #49C-408 . TYPE OF WORK: Bridge Rehabilitation LENGTH: 0 . 1 (MILES) PROJECT CLASSIFICATION OR PHASE (S) OF WORK [X] Preliminary Engineering [ ] Right-of-Way [ ] [ ] Construction Engineering [ ] Construction Estimated Cost Federal Funds Matching Funds LocalOTHER OTHER $ 25000 117 $ 20000 $ 50001 $ 0 $ 0 $ 01 City of San Luis Obispo STATE OF CALIFORNIA Department of Transportation By By. Chief, Office of Local Programs Project Implementation Date Date Attest Title I hereby Certify upon my personal knowledge that budgeted funds are available for this� encumbrance: Accounting Office ��/ Date o� 996 $ 20000 . 00 Chapter Statutes I Item Year J Program 1BC1 Fund Source AMOUNT 303 1995 2660-101-890 95-96 20.30.010.300 C 224060 892-F 20000.00 Page 1 of 2 C-�o 7 05-SLO-O-SLO DATE: 03/20/96 BHLS-5016 (009) SPECIAL COVENANTS OR REMARKS 1 . All maintenance, involving the physical condition and the operation of the improvements, referred to in Article VI MAINTENANCE of the aforementioned Master Agreement will be performed by the Local Agency at regular intervals or as required for efficient operation of the completed improvements . 2 . The Local Agency agrees the payment of Federal funds will be limited to the amounts approved by the Federal Highway Administration in the Federal-Aid Project Agreement (PR-2) /Detail Estimate, or .its modification (PR-2A) or the FNM-76 , and accepts any increases in Local Agency Funds as shown on the Finance or Bid Letter or its modification as prepared by the Office of Local Programs . 3 . The Local Agency will advertise, award and administer this project in accordance with the current Local Program Procedures or the new Local Programs Manual, when issued.. 4 . This agreement supplements the Local Agency-State Master Agreement for Federal-Aid projects, with the understanding that all provisions of the 1991 Intermodal Surface Transportation Efficiency Act (ISTEA) apply. 5 . This Program Supplement will be revised at a later date to include other phases of work. 6 . In executing this Program Supplemental Agreement, Local Agency hereby reaffirms the "Nondiscrimination Assurances" contained in the aforementioned Master Agreement for Federal-Aid Program. 7 . Whenever the local agency uses a consultant on a cost plus basis, the local agency is required to submit a post audit report cover- ing the allowability of cost payments for each individual consul- tant or sub-contractor incurring over $25, 000 on the project . The audit report must state the applicable cost principles utili- zed by the auditor in determining allowable costs as referenced in CFR 49, part 18, Subpart C - 22, Allowable Costs. Page 2 of 2