HomeMy WebLinkAboutResponse Form for CPF Project Extension Requests June 2026Extension Request Form, p.1 Federal Funding Account EXTENSION REQUEST FORM For Capital Projects Fund December 31, 2026, Project Extension Requests Please provide responses to all the following questio ns, which are required for an
assessment of an extension to the Capital Project Fund (CPF) expenditure deadline. Date Form Completed: _June 25, 2026__________________________ Form Completed by: _Anthony Ramos___________________________ Primary Project Contact: _Anthony Ramos_______________________ Contact Email and Phone: _e: aramos@slocity.org___p: (805) 783-7875 Project Name: Broadband Implementation Project - FFA 1. Awardee Name: City of San Luis Obispo 2. Project Expenditures Incurred as of May 31, 2026 (Dollar Amount): $518,000 total
($504,000 City Funds, $14,000 Last Mile FFA Grant) 3. Do Project Expenditures as of May 31, 2026, include Expenditures on Capital Assets (Yes/No): Response (Yes/No): No, only design and analysis 4. Select the extenuating circumstance that led to the project’s inability to meet the
original period of performance deadline. Please select all that apply. If the reason is not
listed, please select “Other” and provide and explanation. Extenuating Circumstance Select with an “X” If selected, describe the circumstances (e.g., federal permitting delay, natural disaster description, etc.) Permitting or Regulatory Delays Supply chain disruptions Labor shortages Severe Weather Events Natural Disasters Other X Bids over project budget so project was
readvertised. Pole attachments issues
caused additional 2 months of delays.
Extension Request Form, p.2 5. Briefly summarize material progress made to date toward completion of the project, including specific spending, construction, or deployment milestones to date. Response: • Project plans and specifications have been finalized and approved by City Council for advertisement. • Cultural Resource Mitigation Plan has been completed for the project to meet CEQA requirements and a monitor has been hired for construction. • The project has advertised once with a single bid rec eived that came in over the project budget. • Project is currently readvertising with a bid opening date set for July 2, 2026. • A Construction Management Firm has been hired for construction. 6. Briefly summarize the project timeline for the period of 7/31/2026 – 6/30/2027. Please include how the project will reach substantial completion by the extended deadline, as well as identifiable milestones that will be used to monitor reasonable progress. Response: • Project is currently advertising with bid opening on July 2, 2026. • If bids come in with project budget, City Council Report or City Manager Report would be required. City Council date will be August 18, 2026 to award
the project to a contractor.
• After award, we will get contract signed and insurances and schedule a pre-construction meeting around September 17, 2026. • Construction contract time will follow around September 28, 2026. • The project is 75 working days which puts project co mpletion around January 11, 2027. Assuming 15 potential change order and weather days, the project could extend to February 1, 2027. • The Notice of Completion would be filed within a week of project completion and retention held would be paid out 40 days after the Notice of Completion is filed which would be it from February 20, 2027 to March 12, 2027. • Construction would be finalized and the City would sub mit request for final reimbursement. • If bids come in over project budget, readvertisement may be necessary. This
will delay the project and potentially lead to another extension request. The City will keep the CPUC updated once bid results have been received on July 2, 2026.