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HomeMy WebLinkAboutComplete_with_Docusign_Broadband_Plan_Implem AGREEMENT THIS AGREEMENT is made and entered into in the City of San Luis Obispo on _____________ by and between the CITY OF SAN LUIS OBISPO, a municipal corporation, hereinafter referred to as City, and EN ENGINEERING, LLC, hereinafter referred to as Consultant. W I T N E S S E T H WHEREAS, on February 29, 2024, requested proposals for Broadband Plan Implementation – Engineering Design Services Specification No. 2001063. WHEREAS, pursuant to said request, Consultant submitted a proposal that was accepted by City for said services. NOW THEREFORE, in consideration of their mutual promises, obligations and covenants hereinafter contained, the parties hereto agree as follows: 1. Contract Term. The term of this agreement shall be from the date this Agreement is made and entered, as first written above, until acceptance and completion of said services. 2. Incorporation by Reference. City Request for Proposal and Consultant’s proposal dated April 4, 2024, is hereby incorporated in and made a part of this Agreement and attached as Exhibit A. 3. Consultants’ Obligations. For and in consideration of the payments and Agreements herein before mentioned to be made and performed by City, Consultant agrees with City to do everything required by this Agreement. 4. Cost Increases. Labor rates during the contract term may be increased on an annual basis to reflect projected increases in labor costs and overhead provided those increases are incorporated into the Consultant’s Proposal, which is incorporated into this agreement by refer ence. 5. Work Delays. Should the Consultant be obstructed or delayed in the work required to be done hereunder by changes in the work or by any default, act, or omission of the City, or by strikes, fire, earthquake, or any other Act of God, or by the inability to obtain materials, equipment, or lab or due to federal government restrictions arising out of defense or war programs, then the time of completion may, at the City's sole option, be extended for such periods as may be agreed upon by the City and the Consultant. In the event that there is insufficient time to grant such extensions prior to the completion date of the contract, the City may, at the time of acceptance of the work, waive liquidated damages that may have accrued for failure to complete on time, due to any of the above, after hearing evidence as to the reasons for such delay, and making a finding as to the causes of same. 6. Termination for Cause. If, during the term of the contract, the City determines that the Consultant is not faithfully abiding by any term or condition contained herein, the City may notify the Consultant in writing of such defect or failure to perform. This notice must give the Consultant a 10 (ten) calendar day notice of time thereafter in which to perform said work or cure the deficiency. If the Consultant has not performed the work or cured the deficiency within the ten days specified in the notice, such shall constitute a breach of the contract and the City may terminate the contract immediately by written notice to the Consultant to said effect. Thereafter, neither party shall have any DocuSign Envelope ID: E8D45456-AEB5-4737-B0AA-4BDD483CCC65 6/12/2024 | 2:34 PM PDT further duties, obligations, responsibilities, or rights under the contract except, however, any and all obligations of the Consultant's surety shall remain in full force and effect, and shall not be extinguished, reduced, or in any manner waived by the termination thereof. In said event, the Consultant shall be entitled to the reasonable value of its services performed from the beginning date in which the breach occurs up to the day it received the City's Notice of Termination, minus any offset from such payment representing the City's damages from such breach. "Reasonable value" includes fees or charges for goods or services as of the last milestone or task satisfactorily delivered or completed by the Consultant as may be set forth in the Agreement payment schedule; compensation for any other work, services or goods performed or provided by the Consultant shall be based solely on the City's assessment of the value of the work -in-progress in completing the overall workscope. The City reserves the right to delay any such payment until completion or confirmed abandonment of the project, as may be determined in the City's sole discretion, so as to permit a full and complete accounting of costs. In no event, however, shall the Consultant be entitled to receive in excess of the compensation quoted in its proposal. 7. Termination for Convenience. The City also reserves the right to terminate the contract for convenience, providing a 30 (thirty) calendar day notice, at any time upon a determination by the Director that termination of the contract is in the best interest of the City. Upon termination notice from the City, Consultant must, unless otherwise directed, cease work and follow the City’s directions as to work in progress and finished goods. For termination of any services pursuant to this Agreement, the City’s liability will be the lesser of a reasonable price for the services rendered prior to termination. 8. Ability to Perform. The Consultant warrants that it possesses, or has arranged through subcontracts, all capital and other equipment, labor, materials, and licenses necessary to carry out and complete the work hereunder in compliance with any and all applicable federal, state, county, city, and special district laws, ordinances, and regulations. 9. Sub-contract Provisions. No portion of the work pertinent to this contract shall be subcontracted without written authorization by the City, except that which is expressly identified in the Consultant’s proposal. Any substitution of sub-consultants must be approved in writing by the City. For any sub- contract for services in excess of $25,000, the subcontract shall contain all provisions of this agreement. 10. Contract Assignment. The Consultant shall not assign, transfer, convey or otherwise dispose of the contract, or its right, title or interest, or its power to execute such a contract to any individual or business entity of any kind without the previous written consent of the City. 11. Inspection. The Consultant shall furnish City with every reasonable opportunity for City to ascertain that the services of the Consultant are being performed in accordance with the requirements and intentions of this contract. All work done and all materials furnished, if any, shall be subject to the City's inspection and approval. The inspection of such work shall not relieve Consultant of any of its obligations to fulfill its contract requirements. 12. Record Retention and Audit. For the purpose of determining compliance with various laws and regulations as well as performance of the contract, the Consultant and sub-consultants shall maintain all books, documents, papers, accounting records and other evidence pertaining to the perf ormance of the contract, including but not limited to the cost of administering the contract. Materials shall be made available at their respective offices at all reasonable times during the contract period and for three years from the date of final payment under the contract. Authorized representatives of t he City shall have the option of inspecting and/or auditing all records. For Federally funded projects, access to records shall also include authorized representatives of the State and Federal government. Copies shall be furnished if requested. DocuSign Envelope ID: E8D45456-AEB5-4737-B0AA-4BDD483CCC65 13. Conflict of Interest. The Consultant shall disclose any financial, business, or other relationship with the City that may have an impact upon the outcome of this contract, or any ensuing City construction project. The Consultant shall also list current clients who may have a f inancial interest in the outcome of this contract, or any ensuing City construction project which will follow. The Consultant staff shall provide a Conflict of Interest Statement where determined necessary by the City. The Consultant covenants that it presently has no interest, and shall not acquire any interest —direct, indirect or otherwise—that would conflict in any manner or degree with the performance of the work hereunder. The Consultant further covenants that, in the performance of this work, no sub -consultant or person having such an interest shall be employed. The Consultant certifies that no one who has or will have any financial interest in performing this work is an officer or employee of the City. It is her eby expressly agreed that, in the performance of the work hereunder, the Consultant shall at all times be deemed an independent Consultant and not an agent or employee of the City. 14. Rebates, Kickbacks or Other Unlawful Consideration. The Consultant warrants that this contract was not obtained or secured through rebates, kickbacks or other unlawful consideration, either promised or paid to any City employee. For breach or violation of the warranty, the City shall have the right in its discretion; to terminate the contract without liability; to pay only for the value of the work actually performed; to deduct from the contract price; or otherwise recover the full amount of such rebate, kickback or other unlawful consideration. 15. Covenant Against Contingent Fees. The Consultant warrants by execution of this contract that no person or selling agency has been employed, or retained, to solicit or secure this contract upon an agreement or understanding, for a commission, percentage, brokerage, or contingent fee, exc epting bona fide employees or bona fide established commercial or selling agencies maintained by the Consultant for the purpose of securing business. For breach or violation of this warranty, the City has the right to annul this contract without liability; pay only for the value of the work actually performed, or in its discretion, to deduct from the contract price or consideration, or otherwise recover the full amount of such commission, percentage, brokerage, or contingent fee. 16. Compliance with Laws and Wage Rates. The Consultant shall keep itself fully informed of and shall observe and comply with all applicable state and federal laws and county and City of San Luis Obispo ordinances, regulations and adopted codes during its performance of the work. This includes compliance with prevailing wage rates and their payment in accordance with California Labor Code. For purposed of this paragraph, “construction” includes work performed during the design and preconstruction phases of construction, including but not limited to, inspection and land surveying work. 17. Payment of Taxes. The contract prices shall include full compensation for all taxes that the Consultant is required to pay. 18. Permits, Licenses and Filing Fees. The Consultant shall procure all permits and licenses, pay all charges and fees, and file all notices as they pertain to the completion of the Consultant’s work. The City will pay all application fees for permits required for the completion of the project including building and regulatory permit application fees. Consultant will provide a 10 day notice for the City to issue a check. 19. Safety Provisions. The Consultant shall conform to the rules and regulations pertaining to safety established by OSHA and the California Division of Industrial Safety. 20. Public and Employee Safety. Whenever the Consultant's operations create a condition hazardous to the public or City employees, it shall, at its expense and without cost to the City, furnish, erect and maintain such fences, temporary railings, barricades, lights, signs and other devices and take such other protective measures as are necessary to prevent accidents or damage or injury to the public and employees. DocuSign Envelope ID: E8D45456-AEB5-4737-B0AA-4BDD483CCC65 21. Preservation of City Property. The Consultant shall provide and install suitable safeguards, approved by the City, to protect City property from injury or damage. If City property is injured or damaged resulting from the Consultant's operations, it shall be replaced or restored at the Consultant's expense. The facilities shall be replaced or restored to a condition as good as when the Consultant began work. 22. Immigration Act of 1986. The Consultant warrants on behalf of itself and all sub-consultants engaged for the performance of this work that only persons authorized to work in the United States pursuant to the Immigration Reform and Control Act of 1986 and other applicable laws shall be employed in the performance of the work hereunder. 23. Consultant Non-Discrimination. In the award of subcontracts or in performance of this work, the Consultant agrees that it will not engage in, nor permit such sub-consultants as it may employ, to engage in discrimination in employment of persons on any basis prohibited by State or Federal law. 24. Accuracy of Specifications. The specifications for this project are believed by the City to be accurate and to contain no affirmative misrepresentation or any concealment of fact. Consultants are cautioned to undertake an independent analysis of any test results in the specifications, as City does not guaranty the accuracy of its interpretation of test results contained in the specifications package. In preparing its proposal, the Consultant and all sub-consultants named in its proposal shall bear sole responsibility for proposal preparation errors resulting from any misstatements or omissions in the specifications that could easily have been ascertained by examining either the project site or accurate test data in the City's possession. Although the effect of ambiguities or defects in the specifications will be as determined by law, any patent ambiguity or defect shall give rise to a duty of Consultant to inquire prior to proposal submittal. Failure to so inquire shall cause any such ambiguity or defect to be construed against the Consultant. An ambiguity or defect shall be considered patent if it is of such a nature that the Consultant, assuming reasonable skill, ability and diligence on its part, knew or should have known of the existence of the ambiguity or defect. Furthermore, failure of the Consultant or sub-consultants to notify City in writing of specification defects or ambiguities prior to proposal submittal shall waive any right to assert said defects or ambiguities subsequent to submittal of the proposal. To the extent that these specifications constitute performance specifications, the City shall not be liable for costs incurred by the successful Consultant to achieve the project’s objective or standard beyond the amounts provided therefor in the proposal. In the event that, after awarding the contract, any dispute arises as a result of any actual or alleged ambiguity or defect in the specifications, or any other matter whatsoever, Consultant shall immediately notify the City in writing, and the Consultant and all sub-consultants shall continue to perform, irrespective of whether or not the ambiguity or defect is major, material, minor or trivial, and irrespective of whether or not a change order, time extension, or additional compensation has been granted by City. Failure to provide the hereinbefore described written notice within one (1) working day of Consultant's becoming aware of the facts giving rise to the dispute shall constitute a waiver of the right to assert the causative role of the defect or ambiguity in the plans or specifications concerning the dispute. 25. Hold Harmless and Indemnification. (a) Non-design, non-construction Professional Services: To the fullest extent permitted by law (including, but not limited to California Civil Code Sections 2782 and 2782.8), Consultant shall indemnify, defend, and hold harmless the City, and its elected officials, officers, employees, volunteers, and agents (“City Indemnitees”), from and against any and all causes of action, claims, liabilities, obligations, judgments, or damages, including reasonable legal counsels’ fees and costs of litigation (“claims”), arising out of the Consultant’s performance or Cons ultant’s failure to perform its obligations under this Agreement or out of the operations conducted by Consultant, including the City’s active or passive negligence, except for such loss or damage arising from the sole negligence or willful misconduct of the City. In the event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from DocuSign Envelope ID: E8D45456-AEB5-4737-B0AA-4BDD483CCC65 Consultant’s performance of this Agreement, the Consultant shall provide a defense to the City Indemnitees or at the City’s option, reimburse the City Indemnitees their costs of defense, including reasonable legal fees, incurred in defense of such claims. (b) Non-design, construction Professional Services: To the extent the Scope of Services involve a “construction contract” as that phrase is used in Civil Code Section 2783, this paragraph shall apply in place of paragraph A. To the fullest extent permitted by law (including, but not limited to California Civil Code Sections 2782 and 2782.8), Consultant shall indemnify, defend, and hold harmless the City, and its elected officials, officers, employees, volunteers, and agents (“City Indemnitees”), from and against any and all causes of action, claims, liabilities, obligations, judgments, or damages, including reasonable legal counsels’ fees and costs of litigation (“claims”), arising out of the Consultant’s performance or Consultant’s failure to perform its obligations under this Agreement or out of the operations conducted by Consultant, except for such loss or damage arising from the active negligence, sole negligence or willful misconduct of the City. In the event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from Consultant’s performance of this Agreement, the Consultant shall provide a defense to the City Indemnitees or at the City’s option, reimburse the City Indemnitees their costs of defense, inc luding reasonable legal fees, incurred in defense of such claims. (c) Design Professional Services: In the event Consultant is a “design professional”, and the Scope of Services require Consultant to provide “design professional services” as those phrases are used in Civil Code Section 2782.8, this paragraph shall apply in place of paragraphs A or B. To the fullest extent permitted by law (including, but not limited to California Civil Code Sections 2782 and 2782.8) Consultant shall indemnify, defend and hold harmless the City and its elected officials, officers, employees, volunteers and agents (“City Indemnitees”), from and against all claims, damages, injuries, losses, and expenses including costs, attorney fees, expert consultant and expert witness fees arising out of, pertaining to or relating to, the negligence, rec klessness or willful misconduct of Consultant, except to the extent caused by the sole negligence, active negligence or willful misconduct of the City. Negligence, recklessness or willful misconduct of any subcontractor employed by Consultant shall be conclusively deemed to be the negligence, recklessness or willful misconduct of Consultant unless adequately corrected by Consultant. In the event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from Consultant’s performance of this Agreement, the Consultant shall provide a defense to the City Indemnitees or at the City’s option, reimburse the City Indemnitees their costs of defense, including reasonable legal fees, incurred in defense of such claims. In n o event shall the cost to defend charged to Consultant under this paragraph exceed Consultant’s proportionate percentage of fault. However, notwithstanding the previous sentence, in the event one or more defendants is unable to pay its share of defense costs due to bankruptcy or dissolution of the business, Consultant shall meet and confer with other parties regarding unpaid defense costs. (d) The review, acceptance or approval of the Consultant’s work or work product by any indemnified party shall not affect, relieve or reduce the Consultant’s indemnification or defense obligations. This Section survives completion of the services or the termination of this contract. The provisions of this Section are not limited by and do not affect the provisions of this contract relating to insurance. 26. Non-Exclusive Contract. The City reserves the right to contract for the services listed in this proposal from other consultants during the contract term. 27. Standards. Documents shall conform to City Standards and City furnished templates shall be used. 28. Consultant Endorsement. Technical reports, plans and specifications shall be stamped and signed by the Consultant where required. DocuSign Envelope ID: E8D45456-AEB5-4737-B0AA-4BDD483CCC65 29. Required Deliverable Products and Revisions. The Consultant will be required to provide documents addressing all elements of the workscope. Plans shall be prepared using City’s standardized title blocks and coversheets. Draft plans may be submitted for review using 22x34 sheet format. Specifications and bid documents shall conform to standard City formats unless authorized. The City’s current Standard Specifications and Engineering Standards must be incorporated where applicable. City staff will review any documents or materials provided by the Consultant and, where necessary, the Consultant will respond to staff comments and make such changes as deemed appropriate. Submittals shall include the previous marked up submittal (returned to the Consultant) to assist in the second review. Changes shall be made as requested or a notation made as to why the change is not appropriate. Draft reports and plan submittals shall be submitted as digital and paper copies when requested. Final documents shall be submitted as camera-ready original, unbound, each page printed on only one side, including any original graphics in place and scaled to size, ready for reproduction AND one electronic copy submitted in Adobe Acrobat format including all original stamps and signatures. In the event the City will be compiling the final specifications, incorporating the Consultant’s work, the final specifications will also be required to be submitted in Microsoft Word format. In the event the City will be completing the Record Drawings, the final plans will also be required to be submitted in AutoCAD. Electronic files shall be submitted via email and all files must be compatible with the Microsoft operating system. 30. Ownership of Materials. Upon completion of all work under this contract, ownership and title to all reports, documents, plans, specifications, and estimates produced as part of this contract will automatically be vested in the city and no further agreement will be necessary to transfer ownership to the City. The Consultant shall furnish the City all necessary copies of data needed to complete the review and approval process. It is understood and agreed that all calculations, drawings and specifications, whether in hard copy or machine readable form, are intended for one-time use in the construction of the project for which this contract has been entered into. The Consultant is not liable for claims, liabilities, or losses arising out of, or connected with the modification, or misuse by the City of the machine-readable information and data provided by the Consultant under this agreement. Further, the Consultant is not liable for claims, liabilities, or losses arising out of, or connected with any use by City of the project documentation on other projects, except such use as may be authorized in writing by the Consultant. 31. Release of Reports and Information. Any reports, information, data, or other material given to, prepared by or assembled by the Consultant as part of the work or services under these specifications shall be the property of City and shall not be made available to any individual or organiza tion by the Consultant without the prior written approval of the City. The Consultant shall not issue any news release or public relations item of any nature, whatsoever, regarding work performed or to be performed under this contract without prior review of the contents thereof by the City and receipt of the City’s written permission. 32. Copies of Reports and Information. If the City requests additional copies of reports, drawings, specifications, or any other material in addition to what the Consultant is required to furnish in limited quantities as part of the work or services under these specifications, the Consultant shall provide such DocuSign Envelope ID: E8D45456-AEB5-4737-B0AA-4BDD483CCC65 additional copies as are requested, and City shall compensate the Consultant for the costs of duplicating of such copies at the Consultant's direct expense. 33. Attendance at Meetings and Hearings. As part of the workscope and included in the contract price is attendance by the Consultant at up to 4 public meetings to present and discuss its findings and recommendations. Consultant shall attend as many "working" meetings with staff as necessary in performing workscope tasks. 34. Requests for Review. The Consultant shall respond to all requests for submittal review or contractor RFI’s within two weeks of receipt of the information from the City. 35. Consultant Invoices. The Consultant shall deliver a monthly invoice to the City, itemized by project work phase or. Invoice must include a breakdown of hours billed and miscellaneous charges and any sub-consultant invoices, similarly broken down, as supporting detail. 36. Payment. For providing services as specified in this Agreement, City will pay and Consultant shall receive therefore compensation in a total sum not to exceed the individual agreed upon project fee. Should the Consultant’s designs, drawings or specifications co ntain errors or deficiencies, the Consultant shall be required to correct them at no increase in cost to the City. The Consultant shall be reimbursed for hours worked at the hourly rates attached to this agreement. Hourly rates include direct salary costs, employee benefits, overhead and fee. In addition, the Consultant shall be reimbursed for direct costs other than salary and vehicle cost that have been identified and are attached to this agreement. The Consultant’s personnel shall be reimbursed for per diem expenses at a rate not to exceed that currently authorized for State employees under State Department of Personnel Administration rules. 37. Payment Terms. The City's payment terms are 30 days from the receipt and approval by the City of an original invoice and acceptance by the City of the materials, supplies, equipment or services provided by the Consultant (Net 30). 38. Resolution of Disputes. Any dispute, other than audit, concerning a question of fact arising under this contract that is not disposed of by agreement shall be decided by a committee consisting of the City’s Project Manager and the City Director of Public Works, who may conside r written or verbal information submitted by the Consultant. Not later than thirty days after completion of all deliverables necessary to complete the plans, specifications and estimate, the Consultant may request review by the City Council of unresolved claims or disputes, other than audit, in accordance with Chapter 1.20 Appeals Procedure of the Municipal Code. Any dispute concerning a question of fact arising under an audit of this contract that is not disposed of by agreement, shall be reviewed by the City’s Chief Fiscal Officer. Not later than 30 days after issuance of the final audit report, the Consultant may request a review by the City’s Chief Fiscal Officer of unresolved audit issues. The request for review must be submitted in writing. Neither the pendency of a dispute, nor its consideration by the City will excuse the consultant from full and timely performance in accordance with the terms of this contract. 39. Agreement Parties. City: Sandra Golonka City of San Luis Obispo 919 Palm Street San Luis Obispo, CA 93401 Consultant: Jory Wolf Entrust Engineering, LLC 28100 Torch Parkway Suite 400 Warrenville, IL 60555 DocuSign Envelope ID: E8D45456-AEB5-4737-B0AA-4BDD483CCC65 All written notices to the parties hereto shall be sent by United States mail, postage prepaid by registered or certified mail addressed as shown above. 40.Amendments. Any amendment, modification or variation from the terms of this Agreement shall be in writing and shall be effective only upon approval by the City Manager. 41.Working Out of Scope. If, at any time during the project, the consultant is directed to do work by persons other than the City Project Manager and the Consultant believes that the work is outside of the scope of the original contract, the Consultant shall inform the Project Manager immediately. If the Project Manager and Consultant both agree that the work is outside of the project scope and is necessary to the successful completion of the project, then a fee will be established for such work based on Consultant's hourly billing rates or a lump sum price agreed upon between the City and the Consultant. Any extra work performed by Consultant without prior written approval from the City Project Manager shall be at Consultant's own expense. 42.Complete Agreement. This written agreement, including all writings specifically incorporated herein by reference, shall constitute the complete agreement between the parties hereto. No oral agreement, understanding or representation not reduced to writing and specifically in corporated herein shall be of any force or effect, nor shall any such oral agreement, understanding or representation be binding upon the parties hereto. For and in consideration of the payments and agreements hereinbefore mentioned to be made and performed by City, Consultant agrees with City to do everything required by this Agreement, the said specification and incorporated documents. Authority to Execute Agreement. Both City and Consultant do covenant that each individual executing this agreement on behalf of each party is a person duly authorized and empowered to execute Agreements for such party. IN WITNESS WHEREOF, the parties hereto have caused this instrument to be executed the day and year first above written. CITY OF SAN LUIS OBISPO: ___________________________________ Whitney McDonald, Interim City Manager APPROVED AS TO FORM: ___________________________________ Christine Dietrick, City Attorney CONSULTANT: EN Engineering ___________________________________ By: David Klimas/Chief Operating Officer Its: CAO/President (2nd signature required if Corporation): ________________________________ By: Courtney Violette, Chief Management Officer Its: ____________________ DocuSign Envelope ID: E8D45456-AEB5-4737-B0AA-4BDD483CCC65 EXHIBIT A DocuSign Envelope ID: E8D45456-AEB5-4737-B0AA-4BDD483CCC65 City of San Luis Obispo RFP 2001063, Broadband Plan Implementation Prepared for: Sandra Golonka, Capital Projects Manager III 805-781-7239 SGolonka@slocity.org April 4, 2024 Contact: Jory Wolf VP of Digital Innovation jwolf@entrustsol.com 28100 Torch Parkway, Suite 400 Warrenville, IL 60555 DocuSign Envelope ID: E8D45456-AEB5-4737-B0AA-4BDD483CCC65 Page 2 TABLE OF CONTENTS: TRANSMITTAL LETTER 3 SUBMITTAL FORMS 4 QUALIFICATIONS 8 Fiber and Broadband Design Engineering Capabilities 12 Smart City Planning and Design Capabilities 13 Facilities Planning & Siting Capabilities 13 Project Team 16 WORK PROGRAM 37 Construction Inspection Capabilities 40 Project Management Capabilities 41 Schedule 42 PRICING: SIX (6) DESIGN MODELS 43 DocuSign Envelope ID: E8D45456-AEB5-4737-B0AA-4BDD483CCC65 Page 3 TRANSMITTAL LETTER April 4 2024 Sandra Golonka, Capital Projects Manager III Dear Ms. Golonka, EN Engineering (EN) is pleased to submit our response to the San Luis Obispo (SLO) RFP for Broadband Plan Implementation. EN is a leading national engineering services firm providing comprehensive design, engineering, and consulting services to gas and electric utilities, local governments including cities, counties and tribes, as well as other energy and industrial end-markets. EN has worked with several agencies like San Luis Obispo to create actionable strategies that leverage existing infrastructure, develop strategic partnerships, create successful broadband policies and identify smart investments to enhance services and operations of government, businesses, education and healthcare institutions, including: •City of Palo Alto Water, Power & Gas: Broadband Planning, Design and Project Management •City of Glendale Water & Power: Broadband Planning, Design and Construction Management •City of Burbank Water and Power: Broadband Feasibility Study •County of Napa: Broadband Strategic Planning •County of Marin: Digital Infrastructure Strategic Plan •County of Sonoma: Broadband Feasibility •County of Ventura: Broadband Master Planning •County of Los Angeles: Broadband Strategic Plan •City of Sacramento: Broadband Master Plan •South Bay Council of Governments: Broadband Strategic Plan •Gateway Cities Council of Governments: Broadband Master Plan and Design Engineering •Southern California Association of Governments: Broadband Strategic Plan •City of Fremont: Broadband Master Planning As every community is unique, our goal is to deliver individually tailored strategies and guidance to you. We strongly believe our experience makes us well suited to work extensively with your staff and departments as well as stakeholders in your communities to understand how SLO can best use its unique capabilities and strengths to enhance the availability of broadband throughout its community. If you have any questions or we can be of assistance in any way, please feel free to contact your Project Executive Jory Wolf with any questions or comments. You can reach him directly at 818.312.7768 or jwolf@entrustsol.com. Sincerely, Jesse Rodriguez, VP of Commercial Operations, EN Engineering, LLC DocuSign Envelope ID: E8D45456-AEB5-4737-B0AA-4BDD483CCC65 Page 4 SUBMITTAL FORMS DocuSign Envelope ID: E8D45456-AEB5-4737-B0AA-4BDD483CCC65 Page 5 DocuSign Envelope ID: E8D45456-AEB5-4737-B0AA-4BDD483CCC65 Page 6 DocuSign Envelope ID: E8D45456-AEB5-4737-B0AA-4BDD483CCC65 Page 7 DocuSign Envelope ID: E8D45456-AEB5-4737-B0AA-4BDD483CCC65 Page 8 QUALIFICATIONS What We Do and Who We Serve For 20 years, businesses, people, and communities have entrusted the employees of EN Engineering (EN) with their most valuable assets, infrastructure, and the projects that improve them. We have embraced growing markets such as renewables, power engineering services, EV infrastructure, data analytics, and geospatial with cutting edge engineering, consulting, and automation services. We offer valuable solutions to challenges faced by our clients, restore and expand infrastructures, enhance and streamline systems, and identify and record key assets for clients, including gas and electric utilities, telecommunication service providers, pipeline operators, and industrial companies. As one of the fastest-growing engineering firms in the country, we have grown from a single Midwest office to a national network of locations, which has only strengthened our commitment to serving with excellence… from start to finish. While EN Engineering has been rebranded a part of the ENTRUST Solutions Group, EN Engineering, LLC is still the operating and contracting entity through which services will be provided. DocuSign Envelope ID: E8D45456-AEB5-4737-B0AA-4BDD483CCC65 Page 9 Business Mission EN Engineering is committed to growth by providing innovative solutions to our clients with a focus on long- term relationships, while consistently maintaining the highest level of quality, safety, integrity, and ethics. People Mission Our success is achieved through continuously cultivating a culture that values the contributions of our diverse and talented team members. We seek out and encourage colleagues who are passionate, curious, and client focused. We maintain an environment of mutual respect and commitment to professional development and advancement. Community Mission We are committed to the safety and sustainability of the communities, team members, and stakeholders that we serve. We are a strong catalyst for positive change in the communities where we partner with our clients. We achieve this through charitable giving, partnering with community development organizations, and creating local job growth. Our Safety Commitment, Our First Priority • Customers and the community entrust us to keep safety first when designing pipelines, facilities, and other installations. This includes addressing all regulations and standards, as well as designing for safer maintenance and upgrades in our work product. • We insist on a safe workplace for our employees, our vendors, our customers, and the community. • We have set our safety objective at zero for vehicle accidents, property damage, lost time, and medical aid injuries by EN Engineering and our subcontractors. DocuSign Envelope ID: E8D45456-AEB5-4737-B0AA-4BDD483CCC65 Page 10 WHY CHOOSE EN ENGINEERING Who We Are and How We Can Help Safety Relentless commitment to safety for our employees, our vendors, our clients, and our communities Quality Strict quality control procedures; proven methodologies; impeccable resources; continuous communication with client and project team members Expertise Strong focus on the energy industry; nationally recognized subject matter experts; highly experienced, industry-trained core staff Value Complete projects on-time and on-budget with low risk to client Location Network of 35 offices close to key energy sectors and critical industry hubs Diversity EN Engineering utilizes diversity contractors and has implemented a comprehensive Disadvantaged Business Enterprise (DBE) initiative across our services that complies with the needs of our clients Large enough to serve you nationally, small enough to serve you with our senior staff and industry-leading experts. DocuSign Envelope ID: E8D45456-AEB5-4737-B0AA-4BDD483CCC65 Page 11 EN ENGINEERING BY THE NUMBERS 36 Locations with team members licensed in all 50 US states 3600+ Employees company-wide 2000+ Design personnel devoted to pipeline and electrical engineering 140+ Programmers dedicated to automation services 0.12 Total Recordable Incident Rate 31+ Languages in which our employees are fluent >36,000 Annual Projects Completed 275+ Data and GIS Professionals DocuSign Envelope ID: E8D45456-AEB5-4737-B0AA-4BDD483CCC65 Page 12 Our mission is to provide a single-source solution to innovative cities that believe in broadband’s ability to transform communities. Our staff comes from other cities that have implemented broadband. They carry the most experience industry-wide in planning, community needs assessments, engineering, construction management, inspections, sales, marketing and operations. EN provides a full spectrum of services to our municipal clients because we know that they need guidance on all stages of broadband planning and development, as well as guidance on how to fund, deploy, launch, operate, and provide the best levels of services to their citizens and businesses. Over our 20 years in business, we’ve worked with over 400 municipalities, with over 1 million miles of municipal fiber designed and 50 municipal fiber networks built and active today. This experience has shaped the way we serve our clients’ needs. It’s led us to develop a consultative and collaborative approach, ensuring that your community is engaged, and their needs are well-defined. We work hard to develop innovative solutions to deploy broadband networks because we know the political, financial, regulatory, and operational challenges that cities face in implementing these projects. EN also offers ongoing contract administration and grants compliance services, ensuring that the awarded client stays in conformance with all grant obligations that accompany an awardee of any federal grant throughout the life of the award. EN will provide guidance on assuring competitive solicitations by reviewing content prior to issuance. EN can offer additional optional services in evaluating proposal responses, reviewing contracts, and other administrative services if and as agreed. EN’s Grants Team also possesses financial expertise to provide support for pro forma forecast, tracking actual and forecast expenditures against budget, and financial analysis. Our Grants and Consulting Teams work together to ensure we stay up to date on all State and Federal Broadband Initiatives to bring our clients the most informed choices for broadband solutions. Fiber and Broadband Design Engineering Capabilities EN provides fiber engineering, consulting and network implementation to municipalities and utilities whose goal is to improve broadband in their communities. Over 400 municipalities, utilities and cooperatives have used EN to develop their fiber and broadband networks. Our mission is to connect every community, one at a time, to the digital economy so that no one is left behind. Our work ensures that communities can access every opportunity the internet has to offer so they can thrive in the connected world. Our turnkey broadband solutions allow our clients to maintain a single partner that fulfils every aspect of planning and deploying broadband networks, with seasoned experts guiding their deployments every step of the way. Our success is based on our clients’ success and our fiber solutions enable our clients to serve their citizens’ most pressing broadband needs in the digital age. Our in-house design team has significant scaling capabilities to handle extensive multi-phase design and construction projects. Fiber and Broadband Design Solutions • Aerial • Underground • GPON and Active Ethernet DocuSign Envelope ID: E8D45456-AEB5-4737-B0AA-4BDD483CCC65 Page 13 • Data Center, Central Office, and Shelters • Network Architecture • Construction Packages • Construction Management • Project Management Smart City Planning and Design Capabilities The Smart City planning approach focuses on clients’ strategic goals and valued outcomes—on purpose rather than technology. Policies, programs, and tactics for key areas such as economic development and housing are included in Smart Plans. EN can provide highly detailed designs with technical specifications and financial analysis when and where needed. We can layout operations and staffing requirements in phases along with infrastructure construction. The extent and depth of our Smart Plans are based on clients’ requirements and clearly defined benefits that really matter to people. Facilities Planning & Siting Capabilities EN is extremely experienced in all aspects of siting & planning services for transmission, substation and distribution projects. As an industry leader we understand that impacts to the environment, surrounding community and utility facilities based on conditions surrounding a project are all critical to consider. Our local team in Florida is well versed in all aspects of local and state permitting including highway, railroad crossings, environmental and army corps of engineers permitting. Below is a summary of services associated with siting & and planning services. Transmission & Substation Interconnect Facility Planning • 30% design package • Cost estimation • Permitting impact identification • Right of way & easement acquisition identification • Communication with the developer on system impact coordination as required NEPA & Ecosystem Management: • Wetland delineation & mitigation • Wetland and stream restoration • Endangered species surveys • Habitat studies • Fish counts, reports & analysis • Forest stand delineation and conservation Land Development • Site Grading • Water & Sewer • Roads & Drains • Earthwork Analysis • Cost Estimation • Landscape Designs DocuSign Envelope ID: E8D45456-AEB5-4737-B0AA-4BDD483CCC65 Page 14 • Rezoning Variances • Concept Plans • Public Hearings / Community Input Meetings Regulatory Compliance & Permitting • CWA Sections 401 & 404 • USACE Section 408 • USCG Section 10 • Federal/State Joint Permit Application • NPDES hydrostatic test water discharge permitting • NPDES wastewater permitting • NPDES construction storm water permitting • US Fish & Wildlife (USFWS) and State Endangered Species Compliance Regulatory Compliance & Permitting • FEMA/State/Local Floodplain Review & Permitting • State/Local Sediment & Erosion Control Plans • State Water Withdrawal Permits • State/Local Regulated Drain Permits DocuSign Envelope ID: E8D45456-AEB5-4737-B0AA-4BDD483CCC65 Page 15 DocuSign Envelope ID: E8D45456-AEB5-4737-B0AA-4BDD483CCC65 Page 16 Project Team CITY OF SAN LUIS OBISPO Al Kamuda Design Team Lead Jesse Adams Design Specialist Adela Corona Senior Designer Joseph Stomboly Design PM Henry Hinesly OSP Estimator Dexter Ferguson Design Specialist Brian Blyth Senior Designer Mason Karigan OSP Designer Tylor Canfield Design Coordinator Cole Henkle Director of Design Will Morat Senior Consultant John Williams Professional Engineer Karen Rossmeier Director, Design Engineering DocuSign Envelope ID: E8D45456-AEB5-4737-B0AA-4BDD483CCC65 Page 17 DocuSign Envelope ID: E8D45456-AEB5-4737-B0AA-4BDD483CCC65 Page 18 DocuSign Envelope ID: E8D45456-AEB5-4737-B0AA-4BDD483CCC65 Page 19 DocuSign Envelope ID: E8D45456-AEB5-4737-B0AA-4BDD483CCC65 Page 20 DocuSign Envelope ID: E8D45456-AEB5-4737-B0AA-4BDD483CCC65 Page 21 DocuSign Envelope ID: E8D45456-AEB5-4737-B0AA-4BDD483CCC65 Page 22 DocuSign Envelope ID: E8D45456-AEB5-4737-B0AA-4BDD483CCC65 Page 23 DocuSign Envelope ID: E8D45456-AEB5-4737-B0AA-4BDD483CCC65 Page 24 DocuSign Envelope ID: E8D45456-AEB5-4737-B0AA-4BDD483CCC65 Page 25 DocuSign Envelope ID: E8D45456-AEB5-4737-B0AA-4BDD483CCC65 Page 26 DocuSign Envelope ID: E8D45456-AEB5-4737-B0AA-4BDD483CCC65 Page 27 DocuSign Envelope ID: E8D45456-AEB5-4737-B0AA-4BDD483CCC65 Page 28 DocuSign Envelope ID: E8D45456-AEB5-4737-B0AA-4BDD483CCC65 Page 29 DocuSign Envelope ID: E8D45456-AEB5-4737-B0AA-4BDD483CCC65 Page 30 DocuSign Envelope ID: E8D45456-AEB5-4737-B0AA-4BDD483CCC65 Page 31 DocuSign Envelope ID: E8D45456-AEB5-4737-B0AA-4BDD483CCC65 Page 32 DocuSign Envelope ID: E8D45456-AEB5-4737-B0AA-4BDD483CCC65 Page 33 DocuSign Envelope ID: E8D45456-AEB5-4737-B0AA-4BDD483CCC65 Page 34 DocuSign Envelope ID: E8D45456-AEB5-4737-B0AA-4BDD483CCC65 Page 35 DocuSign Envelope ID: E8D45456-AEB5-4737-B0AA-4BDD483CCC65 Page 36 DocuSign Envelope ID: E8D45456-AEB5-4737-B0AA-4BDD483CCC65 Page 37 WORK PROGRAM High-Level Design (30%) EN will create a High-Level Design (30%) to start. As we develop the High-Level Design, we will work with the San Luis Obispo team to determine the best running lines, infrastructure, and locations where fiber should be constructed. At the initiation of design work, we will collaborate with the City to create a comprehensive design specification. This document will define precisely what we will be designing, and the customer's approval will be obtained before any work begins in GIS. This approach not only ensures alignment with the customer's expectations but also provides both parties with a solid foundation for optimal design decision making. We will work with the City to acquire any relevant GIS data that can be utilized to support decision making in regard to routes and construction timelines. The High-Level Design will include geo-located data layers for the following: • Review of construction standards, policies and practices • Placement of new backbone cable • Right-of-way analysis • Sites to connect on the backbone • Laterals to each site • Interconnection with core data centers/utility sites Low-Level Design (60%) Pole Loading and Surveying Once consensus on the high-level design has been received, EN will begin the onsite fielding process, in which the internal field team will conduct detailed walkouts of all routes and fiber lines. Our fielding process identifies features and attributes, constructability, hazards, and a survey of existing infrastructure. This gives us the ability to expedite the design process in concert with our onsite field team. The fielding team will also provide make-ready analysis for the fiber overbuild. EN will look at the opportunities to overlash existing cable vs new attachments for backbone fiber installation. After all field data has been collected, EN will begin the detailed engineering design from the survey data and make adjustments to running lines. This is known as the Low-Level Design and is the 60% milestone. EN utilizes a route optimization process to determine the best paths for fiber backbone routes, avoiding any potential constructability issues encountered during the fielding process. This process allows us to optimize the final routes for you and value engineer the network to keep costs down. Our low-level design process will also create all fiber cable sizes, splicing diagrams, port assignments, terminations and final site connections for the new backbone. Furthermore, it will provide preliminary bills of materials and cost estimates for the new network. EN will review the Low-Level Design (60%) with the City and will provide the first set of construction prints with detailed placement and routing, integration with existing fiber and conduit, preliminary fiber splice plans, cabinet layouts, pedestals and other low-level outside plant infrastructure documentation. EN will provide a detailed review of the plant with the City, pointing out how the design has changed from the 30% Conceptual Design. In DocuSign Envelope ID: E8D45456-AEB5-4737-B0AA-4BDD483CCC65 Page 38 this review, EN will provide GIS data and plots to the City in advance of the meetings, so you have ample time to review. Accompanying this data will also be the preliminary cost estimates, bills of materials and bid package documents for construction. This 60% review will give the City a chance to provide feedback to EN at a more detailed level and better understand the costs of plant construction, to determine if any changes should be made to reduce budgets, speed the deployment, or adjust the fiber routes. Final Design (90%) Once all updates are invoked EN will complete the 90% milestone known as the Final Design. This design process will incorporate any changes from the 60% Low-Level Design into the final design. We will finalize all routing, alignments, separations, structure sizing and placement, cabinet placement, splice plans and other components of the design. This process will also identify all permits required, costs and timeframes to acquire the permits. EN will have a final review with the City to review all of the scope and address any questions or concerns. Bill of Materials EN will create a final high-level design and cost estimates for the fiber and wireless networks which itemizes all labor, materials and equipment costs. We will provide a comprehensive bill of materials with unit rates for construction, based on local labor costs that are commensurate with the current market. This bill of materials will supply each per unit cost for outside plant construction, splicing, termination, testing, wireless siting, construction, installation and activation. Underground Fiber Engineering • Underground fiber placement in rights of way, specific to construction standards • Directional boring, trenching, saw-cut and other construction methods • Constructability surveys and fielding • Low-level engineering, construction prints, bills of materials and cost estimates • Right of way and third-party permitting • Final staking sheets for construction bids • Field changes, markups and final as-builts Bid Package Preparation • Detailed (Bills-of-Material) (“BOMs”) for aerial, underground, facility and equipment installations • Specifications for fiber, conduit, structures, enclosures, splitter cabinets & shelters • Rural Utility Service (“RUS”) Unit-based BOMs for labor, materials, facilities, equipment, hourly labor • RUS-approved procurements and contracts • Request For Proposal (“RFP”) oversight, pre-bid meetings, Question & Answer (“Q&A”), addenda, short-listing and selection of contractors Bid Management EN will provide all the services as requested in your Construction Administration scope. This includes: • Identifying qualified contractors based on experience and quality metrics DocuSign Envelope ID: E8D45456-AEB5-4737-B0AA-4BDD483CCC65 Page 39 • Manage construction RFP development and release to contractors • Develop evaluation forms • Host pre-bid meeting • Answer Q&A and post addenda as well RFI’s • Evaluate bids • Short-listing and interviews • Final selection of the most qualified contractor for the City’s broadband project • Site visits can be conducted by our representative in Paso Robles, CA at additional time, travel and expense costs per our standard rate table Permitting • Identifying all permit agencies across City, County, environmental and historic preservation agencies. • Preparing and submitting permit packages based on agency requirements • Tracking permit progress • Issuing work to the construction contractor based on approved permits Future Project/Construction Management Services EN Engineering is a full service broadband services consulting and engineering company that can assist the City of San Luis Obispo with future project management and construction management services as outlined below. After completion of each of the design engineering phases, EN Engineering can provide proposals for this future work. Construction Management Capabilities EN Construction Manager (“CM”) can manage the overall construction of the fiber-optic network. The CM can review overall compliance with project schedules and specifications, assessing contractor adherence to utility, public works and right-of-way requirements, pole attachment, make-ready, performance of construction activities, and development of applicable project documentation. Other tasks that can be performed include: • Siting and permitting with municipal and state agencies and coordination with telecommunication companies; • Ensure any grant-funded construction conforms to State of California requirements, in terms of quality and craftsmanship. • Perform a visual survey of the network with the contractor before construction commencement and make any modifications necessary to the plans and specifications. • Manage make-ready work to ensure it meets requirements and pole infrastructure is ready for new fiber installation. • Coordinate make-ready construction work; • Obtain and review fiber reel tests from manufacturer and contractor; review contractor splice tests during construction to ensure splice loss is within the limits of the light loss budget. Oversee end-to-end testing of the network. • Manage the overall construction deployment of the outside plant, ensuring schedule management, specification compliance and documentation. DocuSign Envelope ID: E8D45456-AEB5-4737-B0AA-4BDD483CCC65 Page 40 • Act as the main point of contact for selected construction contractors, addressing field issues, coordinating daily activities, and assessing compliance with both health and safety requirements and with applicable permits. • Coordination with the client as applicable on updates with project reporting, construction activities, material access and handling, production tracking, documentation control, and administrative requirements. • Production tracking, coordination with construction vendor, assessing adherence to schedule commitments, troubleshooting, tracking completion of punch list items, confirming final completion and delivery. • Facilitating “onsite” quarterly, cross-functional meetings with the client, providing applicable construction updates, identifying any issues with, and resolution of, applicable action items. • Construction back-office management and accounting, invoice review and approval and change order processing. Construction Inspection Capabilities EN can provide construction inspection (“CI”) services for all mainline, distribution and drop construction. EN’s construction inspectors provide on-site supervision to determine compliance with project specifications and federal and state requirements, applicable permits, and protection of the environment and historic or cultural sites. All field data and information related to changes in the field, as-built and redline information can be acquired and reviewed in real time. In addition to these services, on-site inspection services provide field representation with oversight of crews in the field. Field inspection services include the following, as well as per diem, lodging, and vehicles for local construction inspection resources up to six days per week: • Real time inspection services at the site of the work, including compliance to specifications and federal requirements; and review of installations. • Inspection of aerial and underground placement to ensure the network conforms to the plans and specifications. • Recording of all units placed to ensure accurate construction accounting and validation of contractor invoices. • Onsite assessment of installed quantities and installation quality assurance. • Review of local, state, and federal code compliance including National Electric Code. • Onsite supervision of fiber-optic testing (OTDR and power meter) and compliance. • Field level decision-making to minimize crew downtime. • Review of deliverable accuracy for all documentation including red lines, directional bore logs and production sheets. • Onsite supervision of fiber-optic testing (OTDR and power meter) and compliance. • Field level decision-making to minimize crew downtime. • Review of deliverable accuracy for all documentation including red lines, directional bore logs and production sheets. DocuSign Envelope ID: E8D45456-AEB5-4737-B0AA-4BDD483CCC65 Page 41 Project Management Capabilities EN can provide an experienced Resident Engineer/Project Manager (“PM”) to manage deployment. EN’s Project Executive, Inside and Outside Plant Engineers, GIS Department, Technical Experts, and others can also be tasked with fulfilling various portions of these tasks throughout the duration of this engagement. Expected tasks include: • Manage and coordinate day-to-day activities to move the network through detailed engineering and permitting and into construction as expeditiously as possible. • Engineer network and sequence construction to the City’s business and technical objectives. • Manage the project implementation plan, including tracking to schedule, budget, issues identification and resolution, and risk mitigation. • Provide regular progress reports, and schedule and coordinate all project-related calls, and discussions with vendors and contractors. • Refine and revise the project implementation plan to reflect outside Plant, inside Plant and facilities deployment schedule and all necessary steps for implementation and turn-up of the network. • Manage design changes, and value engineering opportunities for the fiber-optic network, including coordinating all project approvals/changes, change orders, billing/invoice approvals, and adherence with grant requirements. • Final inspection by a Professional Engineer. Physical Inspection of a broad range of construction units based on contract value. Prepare close-out documentation and authorize release of retainage less any amounts withheld for defects or damages. Amend the contract and obtain a bond extension if required. • Provide project documentation, including as-built drawings, cable assignments, unit inventory, lien waivers, warranties, and other required vendor documents. DocuSign Envelope ID: E8D45456-AEB5-4737-B0AA-4BDD483CCC65 Page 42 Schedule  Ongoing Task  Final Deliverable Each of the City’s scenarios may change the allocation of hours and months slightly. The basic 6 month schedule below represents the high priority FFA project duration which will be six months and will be completed in December 2024. This is a acts as an estimate for each future phase as well. A more detailed sample Work Schedule that represents the allocation of hours and resources monthly for the FFA work and serves as a model for each of the other design engineering projects has been provided as a separate attachment. July August September October November December High-Level Design  Value Engineering     Field Surveying and Verification     Identification of Additional Usable Assets      Confirmation of Final Design   Bill of Material   Construction Ready Plans and Bid Packet  DocuSign Envelope ID: E8D45456-AEB5-4737-B0AA-4BDD483CCC65 Page 43 PRICING: SIX (6) DESIGN MODELS EN Engineering has provided a separate City of San Luis Obispo Design Engineering Price Sheet. The Price Sheet provides detailed pricing for each of the six (6) design models as requested. It also provides two pricing models, Model A and Model B based on the availability of as-built/plan information being available or not in electronic/geo-coded format for existing City assets. The City may choose to apply pricing Models A and B based on the 3 approaches outlined below. Model A: This model has the best pricing available to the City for designs of new build as conceptualized in Phases1A, 1B, and 2. It assumes that as-built/plan information is available for existing fiber or outside plant assets in electronic/geo-coded format. Model A: Splice Ready Approach The "Splice Ready Approach" uses the same pricing in Model A for designs of new build as conceptualized in Phases 1, 1B, and 2, but would not take into account any as-builts, plans, fielding, or other detailed documentation of the existing City network because that as- built/plan information is not available in electronic/geo-coded format. Proposed interconnect locations between the existing City network and new build would be identified by location and type, but without including the City Backbone Loop into the design budget to verify and confirm interconnect points and network architecture. The City may wish to choose this model if the documentation of the existing network fiber or outside plant is unavailable or incomplete and perform this task when appropriate during construction. Model B: This model includes design and fielding work to identify interconnect points throughout the City's existing backbone, including interconnects at existing vaults and boxes, even if no as-builts/plans are located for existing fiber or outside plant assets. DocuSign Envelope ID: E8D45456-AEB5-4737-B0AA-4BDD483CCC65 UPDATED & REVISED 5/1/24 Base Bid (FFA) - Model A LF $/LF TOTAL $Base Bid (FFA)- Model B LF $/LF TOTAL $ City Backbone Loop 101,682 0.75$ 76,261.86$ FFA routes (portions of SLO Broadband Phase 1A) new build 25,228 1.40$ 35,318.81$ FFA Routes (portions of Phase 1A) new build 25,228 1.40$ 35,318.81$ FFA Routes (portions of SLO Broadband Phase 1B) new build 786 1.40$ 1,100.64$ FFA Routes (portions of Phase 1B) new build 786 1.40$ 1,100.64$ FFA Routes (portions of SLO Broadband Phase 2) new build 1,967 1.40$ 2,753.86$ FFA Routes (portions of Phase 2) new build 1,967 1.40$ 2,753.86$ Fielding Travel flat 15,000.00$ Fielding Travel flat 15,000.00$ PE Stamps flat 35,000.00$ PE Stamps flat 35,000.00$ Sr. Consultant 30 hours 6,300.00$ Sr. Consultant 30 hours 6,300.00$ TOTAL 27,981 95,473.30$ TOTAL 129,663 171,735.16$ Alternate Bid (FFA + all SLO Broadband Plan phases) - Model A LF $/LF TOTAL $ Alternate Bid (FFA + all SLO Broadband Plan phases) - Model B LF $/LF TOTAL $ City Backbone Loop 120,314 0.75$ 90,235.39$ FFA Routes + All of SLO Broadband Phase 1A new build 63,291 1.40$ 88,607.29$ FFA Routes + All of SLO Broadband Phase 1A new build 63,291 1.40$ 88,607.29$ FFA Routes + All of SLO Broadband Phase 1B new build 13,714 1.40$ 19,199.07$ FFA Routes + All of SLO Broadband Phase 1B new build 13,714 1.40$ 19,199.07$ FFA Routes + All of SLO Broadband Phase 2 new build 47,813 1.40$ 66,938.54$ FFA Routes + All of SLO Broadband Phase 2 new build 47,813 1.40$ 66,938.54$ Fielding Travel flat 25,000.00$ Fielding Travel flat 25,000.00$ PE Stamps flat 66,000.00$ PE Stamps flat 66,000.00$ Sr. Consultant 30 hours 6,300.00$ Sr. Consultant 30 hours 6,300.00$ TOTAL 124,818 272,044.89$ TOTAL 245,132 362,280.28$ Pricing Model A (Splice Ready)Pricing Model B (Network Integration) City of San Luis Obispo Design Engineering - Four Design Models* * - Each of the 4 options are independent and not cumulative. The City may choose to apply one design package from the 4 pricing models based on the approaches outlined below. Model A: Splice Ready The "Splice Ready Approach" has lower costs borne by the City, and can be used by the City for two reasons: 1) it will design splices and interconnects post-construction (usually negotiated to be done by a third party network operator), and/or 2) it does not have geo-coded maps of existing infrastructure that allow for accurate interconnect and splicing design. Model A would not take into account any as-builts, plans, fielding, or other detailed documentation of the existing City network. Proposed interconnect locations between the existing City network and new build would roughly correspond to interconnect at existing network location, but would design new vaults/boxes for interconnects (these could be moved/adjusted during construction as a change order). Model A would not include fielding for the City Backbone Loop to verify and confirm interconnect points and network architecture. The City may wish to choose this model if the documentation of the existing network fiber or outside plant is unavailable or incomplete and perform this task when appropriate during construction. Model B: Network Integration This model assumes City has geo-coded maps of existing network and infrastructure, and includes incorporating design and fielding work to identify interconnect points throughout the City's existing backbone, including interconnects and splices at existing vaults and boxes. Fielding work will include verifying existing asset and interconnect locations to utilize as much existing City assets as possible, including verifying any and all interconnects along the 120,314 LF of existing network to confirm and verify that the City-provided maps are accurate. Any discrepancies in the locations between City maps and actual asset location will be identified in fielding and corrected during the final design process to ensure accurate plans and design. City will splice into existing network post-construction (through 3rd party operator) AND/OR City has no digital geo-accurate maps of existing infrastructure. City has digital, geo-accurate maps of existing infrastucture to be incorporated into design with splice points identified DocuSign Envelope ID: E8D45456-AEB5-4737-B0AA-4BDD483CCC65 Certificate Of Completion Envelope Id: E8D45456AEB54737B0AA4BDD483CCC65 Status: Completed Subject: Complete with Docusign: Broadband Plan Implementation Agreement - Specification No. 2001063.pdf Department: Supplier: Source Envelope: Document Pages: 53 Signatures: 4 Envelope Originator: Certificate Pages: 5 Initials: 0 Allie Genard AutoNav: Enabled EnvelopeId Stamping: Enabled Time Zone: (UTC-08:00) Pacific Time (US & Canada) 990 Palm Street San Luis Obispo, CA 93422 agenard@slocity.org IP Address: Record Tracking Status: Original 6/10/2024 3:43:51 PM Holder: Allie Genard agenard@slocity.org Location: DocuSign Signer Events Signature Timestamp David Klimas dklimas@entrustsol.com Chief Operating Officer EN Engineering, LLC Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: Sent: 6/10/2024 3:50:43 PM Viewed: 6/11/2024 5:54:34 AM Signed: 6/11/2024 6:46:03 AM Electronic Record and Signature Disclosure: Accepted: 5/22/2024 12:30:21 PM ID: 43c99cf0-686e-42a1-98aa-28f27e23e71c Courtney Violette cviolette@entrustsol.com SVP/Chief Management Officer Magellan Advisors, an ENTRUST Solutions Company Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: Sent: 6/11/2024 6:46:05 AM Viewed: 6/11/2024 6:46:35 AM Signed: 6/11/2024 6:47:16 AM Electronic Record and Signature Disclosure: Accepted: 6/11/2024 6:46:35 AM ID: 2401e5b2-b8ee-4957-b171-7dbc8dac435f Christine Dietrick cdietrick@slocity.org City Attorney City of San Luis Obispo Security Level: Email, Account Authentication (None) Signature Adoption: Drawn on Device Using IP Address: Sent: 6/11/2024 6:47:18 AM Viewed: 6/12/2024 12:53:57 PM Signed: 6/12/2024 12:54:41 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Whitney McDonald WMcDonal@slocity.org Assistant City Manager City of San Luis Obispo Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: Sent: 6/12/2024 12:54:45 PM Viewed: 6/12/2024 2:33:35 PM Signed: 6/12/2024 2:34:03 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Daniel Clancy dclancy@slocity.org Purchasing Analyst City of San Luis Obispo Security Level: Email, Account Authentication (None) Sent: 6/12/2024 2:34:05 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Sandra Golonka sgolonka@slocity.org Security Level: Email, Account Authentication (None) Sent: 6/12/2024 2:34:05 PM Viewed: 6/12/2024 2:40:38 PM Electronic Record and Signature Disclosure: Accepted: 12/18/2023 8:28:38 AM ID: 04b026e5-444b-4145-a02f-b3bcdf383781 Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 6/10/2024 3:50:43 PM Certified Delivered Security Checked 6/12/2024 2:33:35 PM Signing Complete Security Checked 6/12/2024 2:34:03 PM Completed Security Checked 6/12/2024 2:34:05 PM Payment Events Status Timestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, Carahsoft OBO City of San Luis Obispo (we, us or Company) may be required by law to provide to you certain written notices or disclosures. 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Consequences of changing your mind If you elect to receive required notices and disclosures only in paper format, it will slow the speed at which we can complete certain steps in transactions with you and delivering services to you because we will need first to send the required notices or disclosures to you in paper format, and then wait until we receive back from you your acknowledgment of your receipt of such paper notices or disclosures. To indicate to us that you are changing your mind, you must withdraw your consent using the DocuSign 'Withdraw Consent' form on the signing page of your DocuSign account. This will indicate to us that you have withdrawn your consent to receive required notices and disclosures electronically from us and you will no longer be able to use your DocuSign Express user account to receive required notices and consents electronically from us or to sign electronically documents from us. All notices and disclosures will be sent to you electronically Unless you tell us otherwise in accordance with the procedures described herein, we will provide electronically to you through your DocuSign user account all required notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you during the course of our relationship with you. To reduce the chance of you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required notices and disclosures to you by the same method and to the same address that you have given us. Thus, you can receive all the disclosures and notices electronically or in paper format through the paper mail delivery system. If you do not agree with this process, please let us know as described below. Please also see the paragraph immediately above that describes the consequences of your electing not to receive delivery of the notices and disclosures electronically from us. Electronic Record and Signature Disclosure created on: 5/10/2017 10:25:58 AM Parties agreed to: David Klimas, Courtney Violette, Sandra Golonka How to contact Carahsoft OBO City of San Luis Obispo: You may contact us to let us know of your changes as to how we may contact you electronically, to request paper copies of certain information from us, and to withdraw your prior consent to receive notices and disclosures electronically as follows: To contact us by email send messages to: keriksso@slocity.org To advise Carahsoft OBO City of San Luis Obispo of your new e-mail address To let us know of a change in your e-mail address where we should send notices and disclosures electronically to you, you must send an email message to us at keriksso@slocity.org and in the body of such request you must state: your previous e-mail address, your new e-mail address. We do not require any other information from you to change your email address.. In addition, you must notify DocuSign, Inc to arrange for your new email address to be reflected in your DocuSign account by following the process for changing e-mail in DocuSign. To request paper copies from Carahsoft OBO City of San Luis Obispo To request delivery from us of paper copies of the notices and disclosures previously provided by us to you electronically, you must send us an e-mail to keriksso@slocity.org and in the body of such request you must state your e-mail address, full name, US Postal address, and telephone number. We will bill you for any fees at that time, if any. To withdraw your consent with Carahsoft OBO City of San Luis Obispo To inform us that you no longer want to receive future notices and disclosures in electronic format you may: i. decline to sign a document from within your DocuSign account, and on the subsequent page, select the check-box indicating you wish to withdraw your consent, or you may; ii. send us an e-mail to keriksso@slocity.org and in the body of such request you must state your e-mail, full name, IS Postal Address, telephone number, and account number. We do not need any other information from you to withdraw consent.. The consequences of your withdrawing consent for online documents will be that transactions may take a longer time to process.. Required hardware and software Operating Systems: Windows2000? or WindowsXP? Browsers (for SENDERS): Internet Explorer 6.0? or above Browsers (for SIGNERS): Internet Explorer 6.0?, Mozilla FireFox 1.0, NetScape 7.2 (or above) Email: Access to a valid email account Screen Resolution: 800 x 600 minimum Enabled Security Settings: •Allow per session cookies •Users accessing the internet behind a Proxy Server must enable HTTP 1.1 settings via proxy connection ** These minimum requirements are subject to change. If these requirements change, we will provide you with an email message at the email address we have on file for you at that time providing you with the revised hardware and software requirements, at which time you will have the right to withdraw your consent. Acknowledging your access and consent to receive materials electronically To confirm to us that you can access this information electronically, which will be similar to other electronic notices and disclosures that we will provide to you, please verify that you were able to read this electronic disclosure and that you also were able to print on paper or electronically save this page for your future reference and access or that you were able to e-mail this disclosure and consent to an address where you will be able to print on paper or save it for your future reference and access. Further, if you consent to receiving notices and disclosures exclusively in electronic format on the terms and conditions described above, please let us know by clicking the 'I agree' button below. By checking the 'I Agree' box, I confirm that: • I can access and read this Electronic CONSENT TO ELECTRONIC RECEIPT OF ELECTRONIC RECORD AND SIGNATURE DISCLOSURES document; and • I can print on paper the disclosure or save or send the disclosure to a place where I can print it, for future reference and access; and • Until or unless I notify Carahsoft OBO City of San Luis Obispo as described above, I consent to receive from exclusively through electronic means all notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to me by Carahsoft OBO City of San Luis Obispo during the course of my relationship with you.