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HomeMy WebLinkAbout06/18/1996, C-6 - AGREEMENT TO PROVIDE DIGITAL ORTHOPHOTOGRAPHY FOR THE SAN LUIS OBISPO CREEK WATERSHED council ° j acEn6a izEpoin C I T Y O F SAN LU I S O B I S P O FROM: Michael D. McCluskey, Public Works Director Prepared By: Allen Hopkins, GLS Manager SUBJECT: Agreement to Provide Digital Orthophotography for the San Luis Obispo Creek Watershed CAO RECOMMENDATION Award an agreement to provide digital orthophotography in the amount of $34,450 to Golden State Aerial Surveys and authorize the Mayor to execute the agreement DISCUSSION The current Capital Improvement Plan includes the Flood Protection Improvements project, which calls for revising the 1983 Flood Management Policy (pp. E-7 and E-22 of the 1995-97 Financial Plan and pp. 70-71 of Appendix B). This revision will require extensive study and analysis to evaluate and design various flood protection improvements, and this study and analysis must be based on a current and thorough mapping of the San Luis Obispo Creek watershed area. Public Works was planning to request proposals for aerial photography and digital terrain modeling from which accurate orthophoto and topographic base maps could be created. Then in April 1996, independent of the Public Works project, the Land Conservancy of San Luis Obispo County contracted with a local company, Golden State Aerial Surveys, to provide aerial photography of the watershed for a creek restoration program. This photography completed by Golden State meets the specifications of the request for proposals Public Works was preparing. Rather than duplicate the aerial photography done for the the Land Conservancy, Public Works could simply use this existing photography and complete the study more quickly. Public Works has received written permission from the Land Conservancy to use this photography for development of digital orthophotography and digital terrain modeling. In exchange, Public Works will furnish the Land Conservancy with a copy of the digital files created. The work that Golden State will be doing is a continuation and expansion of the work already performed for the Land Conservancy, and Golden State has the aerial photographs necessary for this project. This unique situation justifies a sole-source procurement for this work. r Council Agenda Report - Agreement to Provide Digital Orthophotography for the San Luis Obispo Creek Watershed Page 2 FISCAL EMPACT The cost of this work is $34,450. There is $50,000 appropriated in the project account for this purpose. All costs will be reimbursed by the San Luis Obispo County Flood Control and Water Conservation District Zone 9 based on an agreement dated December 12, 1995. Attachments Exhibit 1 proposal from Golden State Aerial Surveys, Inc. Exhibit 2 letter of authorization from the Land Conservancy of San Luis Obispo County Exhibit 3 agreement Exhibit 4 certificate of insurance hAgis\unho.agn L4-10 ti KBIT 1 GOLDEN STATE AERIAL SURVEYS, INC. 3195 McMillan Road Suite E San Luis Obispo, CA 93401 (805) 549-0399 (805) 549-8327 FAX April 18, 1996 Mr. Allen Hopkins City of San Luis Obispo Community Development Department 990 Palm Street San Luis Obispo, CA 93401 DESCRIPTION OF PROJECT San Luis Obispo Creek Watershed Digital Orthophotos WORK TO BE PERFORMED Using recently obtained aerial photography of the San Luis Obispo Creek watershed, produce digital orthophotographs with a pixel resolution of 1'. As an option, a detailed digital terrain model including breaklines and off-grid spot elevations could be obtained for future contour modeling. FIELD CONTROL Field control would be furnished by EDA of San Luis Obispo and would be supplemented by Analytical Aerotriangulation. DELIVERABLES ■ Digital orthophotos in client specified format on CD-ROM. ■ One horizontal-vertical control survey report. ■ Digital Terrain Model in ASCII format. ■ AutoCAD drawing file showing breaklines as 3D polylines. COST Cost for the services described above: Horizontal and vertical control $10,200.00 Break line collection 4,500.00 Digital orthophotos 19.750.00 Total Cost $34,450.00 Thank you for considering Golden State Aerial Surveys for your mapping needs. We look forward to working with you on this project. Sinc rely, Paul Baragona, President dA..e tysWisam �-�-3 Ir EMBIT 2 00 Land Conservancy of San Luis Obispo County May 7, 1996 Alan Hopkins City of San Luis Obispo, Community Development Dept. 990 Palm St. San Luis Obispo, CA 93401 Dear Mr. Hopkins, The Land Conservancy of San Luis Obispo is pleased to have cooperated with the City of San Luis Obispo to obtain a set of aerial photographs of the San Luis Obispo Creek Watershed. This mutual cooperation allowed both of our groups to obtain products we could not have funded on our own. These photographs will be a great resource for project planning and watershed monitoring. The current proposal for ortho-rectifying the photographs for use in a GIS will add greatly to their usefulness. As a GIS user, the Land Conservancy would also benefit from this procedure. For these reasons,the we strongly support this proposal,and grant all necessary permission for the use of photographs paid for by the Land Conservancy. Sincerel , Raymond K Belknap Executive Director P.O. Box 12206 • San Luis Obispo. CA 93406 • (805) 544-9096 • FAX (805) 544-5122 1 �cc; 3 AGREEMENT THIS AGREEMENT is made and entered into in the City of San Luis Obispo on this day of_ by and between the City OF SAN LUIS OBISPO,a municipal corporation,hereinafter referred to as City,and Golden State Aerial Surveys,hereinafter referred to as Contractor. WITNESSETH: WHEREAS,on April 18, 1996,the City received a proposal for providing San Luis Obispo Creek watershed digital orthophotography and digital terrain modeling data collection for the purposes of revising the City's flood management policies. WHEREAS,the Land Conservancy of San Luis Obispo County recently contracted with Golden State Aerial Surveys to do aerial photography of the San Luis Obispo Creek watershed. WHEREAS,a single-source purchase is necessary to take advantage of the use of existing photography. WHEREAS,the City has obtained the consent of the Land Conservancy of San Luis Obispo County to use their aerial photography for this project. NOW THEREFORE, in consideration of their mutual promises, obligations, and covenants hereinafter contained,the parties hereto agree as follows: 1. TERM The term of this Agreement shall be from the date of this Agreement is made and entered,as first written above,until acceptance or completion of said services. 2. INCORPORATION BY REFERENCE. Contractor's proposal dated April 18, 1996,is are hereby incorporated in and made a part of this Agreement. 3. CITY'S OBLIGATIONS. For providing services as specified in this Agreement,City will pay and Contractor shall receive therefor compensation in a total sum not to exceed$34,450.00. 4. CONTRACTOR'S OBLIGATIONS. For and in consideration of the payments and agreements hereinbefore mentioned being made and performed by City,Contractor agrees with City to provide services as described in the Contractor's proposal shown as Exhibit 1 attached hereto and incorporated into this Agreement. 5. AMENDMENTS. Any amendment,modification,or variation from the terms of this Agreement shall be in writing and shall be effective only upon approval by the Chief Administrative Officer of the City. 6. COMPLETE AGREEMENT. This written Agreement,including all writings specifically incorporated herein by reference, shall constitute the complete agreement between the parties hereto. No oral agreement, understandmg,or representation not reduced to writing and specifically incorporated herein shall be of any force or effect,nor shall any such oral agreement,understanding,or representation be binding upon the parties hereto. 7. NOTICE. All written notices to the parties hereto shall be sent by United States mail,postage prepaid by registered or certified mail addressed as follows: 6/0, City City Clerk City of San Luis Obispo 990 Palm Street San Luis Obispo,CA 93401-3249 Contractor Golden State Aerial Surveys 3195 McMillan Road,Suite E San Luis Obispo,CA 93401 8. AUTHORITY TO EXECUTE AGREEMENT. Both City and Contractor do covenant that each individual executing this agreement on behalf of each party is a person duly authorized and empowered to execute Agreements for such party. IN WITNESS WHEREOF,the parties hereto have caused this instrument to be executed the day and year fust above written. ATTEST: CITY OF SAN LUIS OBISPO, A Municipal Corporation By: Mayor APPROVED AS TO FORM: CONTRACTOR By: City Attorney . T• _ E>< H 1 8 1 7- 4 �1CIIRD. CERTIFCA OF INSURANCE oaTE�MM,DD,YY, 03/21/9 PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION Smith, Falck, Caesar & Seider ONLY. AND CONFERS NO RIGHTS UPON THE CERTIFICATE East Alamar HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. ltd Barbara, CA 93105 COMPANIES AFFORDING COVERAGE COMPANY IT 7()/ INSURED ATrans ortation Insurance Com an Golden State Aerial Surveys, Inc. COMBPANY 3195 McMillan Ave. , #E San Luis Obispo, CA 93401 COMPANY C COMPANY D COVERAGES THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REOuFeAa T. TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR TRAY PERTAIN, THE WSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. CO TYPE OF INSURANCE POLICYNUMBER POLICYEFFECTIVE LICY EXPIRATION LIMITS LTR DATE M/OD (M /YY) DATE(MM/DDlYY) A GENERAL LIABILITY BINDER17797 03/20/96 03/20/97 GENERAL AGGREGATE 1$2, 000. 000- X S2 OOO OOOX 60MMERCIAL GENERAL LLABLM PRODUCTS-COMP/OP AGG S2 000, 000 CLAIMS MADE O OCCUR PERSONAL 8 ADV INJURY $1, 000, 000 6WNER'S&CONTRACTORS PROI EACH OCCURRENCE $1, 000, 000 FIRE DAMAGE(Anyone IIre)S 10 0 066 0 6 ME D EXP(Any one person) s 10, 000 A AvrOMOBILEUABIUTY BINDER17797 03/20/96 03/20/97 ANYAUTO COMBINED SINGLE LIMIT $1, 000, 000 ALL OWNED AUTOS BODIerson) RY $ SCHEDULED AUTOS (Per person) L{ HIREDAUTOS BODILY INJURY X S NON-OWNEDAUTOS (Peraeeident) PROPERTY DAMAGE S GARAGE LUU3JUTY AUTO ONLY-EA ACCIDENT Is ANY AUTO OTHER THAN AUTO ONLY: EACH ACCIDENT S ,,, AGGREGATE S ESS LIABILITY EACH OCCURRENCE S UMBRELLAFORM I AGGREGATE S I OTHERTHAN UMBRELLA FORM i IS WORKERS COMPENSATION AND STATUTORY LIMITS EMPLOYERS LIABILITY EACHACCIDENT $ THE PARTNE SIEXER, n INCL DISEASE-POLICY LIMIT S PARTNERS,EXECUTIVE I('-7 OFFICERS ARE: EXCL DISFArF-EACH EMPLOYEE S OTHER DESCRIPTION OF OPERATIONS/LOOAnONSIVEHICLESISPECIAL ITEMS 10 Day Notice of Cancellation for Non-Payment ,of Premium. Certificate is issued as verification of coverage. CERTIFICATE HOLDEil. CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE T HE City of San Luis Obispo E*4RATION DATE THEREOF,THE ISSUING COMPANY WILL ENDEAVOR TO MAIL Clerks Office j0 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, 990 Palm Street BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY San Luis Obispo, CA 93401 OF ANY KIND UPON THE COMPANY ITS AGENT' OR REPRESENTATIVM 7 AUTH PR NT TIVE ��%% Vr/ ACOR6259'. 1 ot3 12641 >1K1263.8 ;: JCR,"'is o: 'COR. PORATION t993:.