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Home My WebLink About06/18/1996, C-8 - CONSIDERATION OF A SUPPLEMENT TO THE LOCAL AGENCY/STATE MASTER AGREEMENT FOR FEDERAL AID PROJECTS. counaL j agenba Report CITY OF SAN LUIS OBISPO FROM: Michael D. McCluskey, Public Works DirectdFfom Prepared by: Joe McDermott SUBJECT: Consideration of a Supplement to the Local Agency/State Master Agreement for Federal Aid Projects. CAO RECOMMENDATION: Adopt a Resolution Approving Program Supplement No. 019 to the Local Agency/State Master Agreement for Federal Aid Projects No. 05-5016 for emergency repair and restoration. DISCUSSION: On June 22, 1978 the Council approved a Master Agreement between the City and State for the expenditure of Federal funds on approved city projects. Currently, the City has been allocated emergency funds as a result of the January and March 1995 storms. The funds cover costs for construction and construction engineering for various storm related projects. This program supplement is the documentation required by the Federal Highway Administration. It must be approved by Council resolution in order to encumber the Federal funds and cause such supplement to be a part of the master agreement. It designates the Federal funds that have been allocated for various projects. The City can then proceed to bill the State for costs incurred for construction and construction engineering. FISCAL E%IPACT: Program Supplement No. 019 designates an estimated project cost of$ 33,000 for the work, all of which is paid by the Federal Highway Administration. ATTACHMENT: Draft Resolution Program Supplement No. 019 steHrottau078.cer ' RESOLUTION NO. (1996 SERIES) A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO APPROVING PROGRAM SUPPLEMENT NO. 019 TO THE LOCAL AGENCY - STATE AGREEMENT FOR FEDERAL-AID PROJECTS NO. 05-5016 FOR STORM RELATED EMERGENCY FUNDS WHEREAS, the City of San Luis Obispo was declared a Federal Disaster Area(FEMA- 1044 & 1046) due to heavy winter storms of 1995; and WHEREAS, the City is eligible for emergency repair cost recovery under the Master Agreement No. 05-5016 for Federal-Aid Projects between the City and the State; and WHEREAS, Program Supplement No. 019 to the Master Agreement designates the Federal Funds to be provided to the City for construction and construction engineering; NOW THEREFORE BE IT RESOLVED, that the City Council of the City of San Luis Obispo, California hereby: 1. Approves Exhibit A attached, entitled 'Program Supplement No. 019 to Local Agency - State Agreement for Federal-Aid Projects No. 05-5016," and the Director of Public Works is authorized to execute the same. 2. Directs the Public Works Department to transmit the two (2) originals,attaching to each a copy of the authorizing resolution to: John Smida Local Assistance Engineer California Department of Transportation 50 Higuera Street San Luis Obispo, CA 93401 Resolution No. (1996 Series) Page Two. Upon motion of seconded by and on the following roll call vote: AYES: NOES: ABSENT: the foregoing resolution was adopted this day of 1996. MAYOR ALLEN SETTLE ATTEST: ACTING CITY CLERK KIM CONDON APPROVED AS TO FORM: n� 8- L'1omQ� CITY ATTORNEY JEFFREY JORGENSEN �'8-3 Program Supplement No. 019 EXHIBIT A STATE OF CALIFORNIA-BUSINESS,TRANSPORTATi(�.^ND HOUSING AGENCY r1 PETE WI N, oveffw , DEPARTMENT OF TRANSPORTATION :I '!I' 1STA N ANDEL.00AL PROJECT DEVELOPMENT PROGRAM Lte i IJ, P.O.BOX 942874, Ms 01 f� 2 SACRAME 5 O CA 94274-0001TOD(916) ! i 14 P16) 654-3151 i?.�/Q- AX(916) 654.2409 February 16, 1996 File: 05 - SLO -0-SLO ER-3032(005) In the County of San Luis Obispo at (3) Various Locations.' Mr. Michael Mc Clusky Director of Public Works City of San Luis Obispo 955 Monro Street San Luis Obispo, CA 93401 Dear Mr. Mc Clusky : Enclosed are two originals of Program Supplement Agreement Number 019 to Local Agency-State Agreement No. 05-5016 covering construction engineering and construction for the above-referenced project. Please sign both copies of this Agreement and return them to this office, Office of Local Programs-MS 1. Alterations should not be made to the agreement language of funding. Attach. your local agency's certified authorizing resolution that clearly identifies the project and the official authorized to execute the agreement A fully executed copy of the agreement will be returned to you upon ratification by Caltrans. Your prompt action is requested. No invoices for reimbursement can be processed until the agreement is fully executed. If the agreement cannot be approved by,your agency within six weeks, please return it. A replacement Program Supplement Agreement will be resubmitted later when your agency submits a request,with the agreement check list form,indicating it is ready to proceed. Sincerely, - HER RE , Chief Office of L Programs Project Impl entation Enclosure cc: OLP AE project files DLAE- 05 "We'll Find a Way" n x L e: February 13, 1996 PROGRAM SUPPLEMENT NO. 019 I Location"05-SLO-O-SLO to Project Number: ER-3032 (005) LOCAL AGENCY-STATE AGREEMENT . E.A. Number: 05-929759 FOR FEDERAL-AID PROJECTS NO. 05-5016 This Program Supplement is hereby incorporated into the Local Agency-State Agreement for Federal Aid which was entered into between the Local Agency and the State on 06/22/76 and is subject to all the terms and conditions thereof: This Program Supplement is adopted in accordance with Paragraph 2 of Article II of the aforementioned Master Agreement under authority of Resolution No. approved by the Local Agency on (See copy attached) . The Local Agency further stipulates that as a condition to payment of funds obligated to this project, it accepts and will comply with the -covenants or remarks setforth on the following pages . PROJECT TERMINI: IN THE CITY OF SAN LUIS OBISPO Q (3) VARIOUS LOCATIONS. STORM 95-2 (DAF' ^) : JMS-10, 11, 12) TYPE OF WORK: EMERGENCY REPAIR LENGTH: 0 . 1 (MILES) PROJECT CLASSIFICATION OR PHASE(S) OF WORK [ ] Preliminary Engineering [ ] Right-of-Way [ ] [X] Construction Engineering [X] Construction Estimated Cost Federal Funds Matching Funds LocalOTHER OTHER 33000 09G $ 330000I $ OI $ OI $ 0 City of San Luis Obispo STATE OF CALIFORNIA Department of Transportation By By Chief, Office of Local Programs Project Implementation D tr e-- Date AtLesr tivUCO�_ Title I hereby Certify upon my personal knowledge that budgeted funds are available for this encumbrance: Accounting ic4"r=P="AiitK Date 13 • $ 33000 . 00 Chapters Statutes I Item Y Program BC1 Fund Source I AiNOVNT_ 303 1995 2660-101-890 95-96 20.30.010.650 C 225000 892-F 33000.00 Page I of 2