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HomeMy WebLinkAbout07/02/1996, 1 - 1996-97 PROMOTIONAL COORDINATING COMMITTEE GRANTS-IN-AID RECOMMENDATIONS council ° j Agenba uEpout CITY OF SAN LUIS OBISPO FROM: Ken Hampian, Assistant City Administrative Officer Prepared By: Wendy George, Assistant to the City Administrative Officer SUBJECT: 1996-97 Promotional Coordinating Committee Grants-in-Aid Recommendations CAO RECOMMENDATION 1. Consider recommendations from the Promotional Coordinating Committee for grants to community organizations and determine the appropriate level of City support for 1996-97. 2. Adopt a resolution authorizing staff to develop and execute agreements with each grant recipient as described in Exhibit "A" attached to the Resolution and inclusive of any modifications made by the Council during the public hearing. DISCUSSION At the June 4, 1996, Council Meeting, the Promotional Coordinating Committee (PCC) presented its recommendations to Council for the 1996-97 Grants-In-Aid. Council discussion occurred and Council took action to eliminate the $1,200 grant to Woods Humane Society for its summer Kennel Kamp, increase the grant to San Luis Obispo Soccer Club by $1,200 and directed the PCC to review and tighten its grant criteria before the next granting cycle to more closely link it to the PCC's mission to promote tourism and cultural interests. Inadvertently, the public hearing was never opened at that meeting and, as a result, the Council action is invalidated. In order to correct this error, the public hearing has been rescheduled to enable public input to be received before any final Council action is taken. Attached to this agenda report is the original agenda report from the June 4th Council Meeting. It highlights the grant review process and criteria, the PCC's recommendation to fund 32 of 34 grant requests for a total of $80,700 and contains a detailed discussion of individual grant requests. FISCAL IMPACT The 1995-97 Financial Plan contains $85,000 for the PCC Grants-In-Aid program, including $2,000 which was carry-over from the 1995-96 reserve and the $3,000 grant retained from La Fiesta when the festival did not occur. Couneil Agenda.Report 1996=91 PCC Grants-in-Aid' Recommendations Page 2 Attachments 1. :Resolutionwith Exhibit 2. Agenda Report from 6/4/96 meeting RESOLUTION NO. (1996 SERIES) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN LUIS OBISPO AUTHORIZING FUNDING TO THIRTY-ONE AGENCIES IN THE AMOUNT OF $80,700 FOR FISCAL YEAR 1996-97 THROUGH THE PROMOTIONAL COORDINATING COMMITTEE WHEREAS, in the past, the City of San Luis Obispo has authorized and distributed Grants-In-Aid funding to community organizations which provide economic, cultural, and recreational services to residents and visitors; and WHEREAS,funding for the Grants-In-Aid program has been included in the 1995-97 Financial Plan for the City of San Luis Obispo. NOW, THEREFORE, BE IT RESOLVED by the Council of the City of San Luis Obispo as follows: SECTION 1. That certain organizations attached hereto and marked Exhibit "A" shall be provided funding as is designated in the same attachment. SECTION 2. The staff is directed to prepare a contract for each agency identified m Exhibit "A' and the City Administrative Officer is authorized to execute such contracts. Uponmotion of ,seconded by and on the following roll call vote: AYES: NOES: ABSENT. the foregoing resolution was passed and adopted this day of 1993 Allen K. Settle, Mayor ATTEST: City Clerk /-3 Resolution.No. Page 2 APPROVED M TO FARM Jo- ens' Ci ttomey i-y PROMOTIG,iAL COORDINATING AMMITTEE GRANT-IN-AID APPLICATIONS 1996-97 1996-s7 Recomm'd Artemis - A Theatre Company 2,000 ARTematives 3,000 Arthritis Foundation (Cen. Coast Wine Festival) 2,000 Business Improvement Association 3,300 Cal Poly Foundation on behalf of Cal Poly Arts 2,000 Camp Fire Council of the Central Coast, Inc. -0- Children's Creative Project 3,000 City to Sea Mini Marathon 2,200 Cuesta College Art Gallery 2,100 Eyecycle, Inc. Friends -0- of San Luis Obispo Botanical Garden 2,000 Gilbert Reed Ballet 2,000 Mission Plaza Cultural Coalition 2,400 Music and the Arts for Youth 2,000 Mystic Krewe of Kamival 4,300 Pacific Repertory Opera 2,500 Performing Arts Center (YOPAC) 2,000 Performing Arts Center (Grand Opening Festival) 4,000 San Luis Obispo Art Center, Inc. 4,000 San Luis Obispo Community Concert Ass., Inc. 2,000 San Luis Obispo County Band 1,500 San Luis Obispo County Historical Museum 2,500 San Luis Obispo County Symphony 3,500 San Luis Obispo County Youth Symphony 1,800 San Luis Obispo Girls' Softball Association 1,500 San Luis Obispo International Film Festival 4,300 San Luis Obispo Literacy Council (Intercultural) Enhanced Promo Fund San Luis Obispo Literacy Council (Poetry Fest) 1,500 San Luis Obispo Little Theatre 5,000 San Luis Obispo Mozart Festival 4,500 San Luis Obispo Soccer Club 1,100 San Luis Obispo Vocal Arts Ensemble 2,000 SLONET 3,500 Woods Humane Society 11200 TOTAL $8 AVAILABLE FUNDS Current Grants-in-Aid Budget $80,000 Reserve from 1995-96 2,000 Unpaid La Fiesta Grant from 1995-96 3,000 TOTAL EXHIBIT A / Dac council "�°� j aGEnda REpont CITY OF SAN LUIS O B I S P O --- FROM: Ken Hampian, Assistant City Administrative Officerp T/ Prepared By: Wendy George, Assistant to the City Administrative Officer SUBJECT`. 1996-97 Promotional Coordinating Committee Grants-In-Aid Recommendations CAO RECOMWENDATION 1. Consider recommendations from the Promotional Coordinating Committee for grants to community organizations and determine the appropriate level of City support for 1996-97. 2. Adopt a resolution authorizing staff to develop and execute agreements with each grant recipient as described in Exhibit "A" attached to the Resolution and inclusive of any modifications made by the Council during the public hearing. DISCUSSION Background In January of this year, the Promotional Coordinating Committee (PCC) began its annual grants process. Notices advertising the availability of grants for local non-profit organizations that promote cultural, economic and recreational services in the City were placed in the Telegram- Tribune. In addition, prior year grant recipients were mailed notices advising them of the time frame for the 1996-97 grants process. A workshop was subsequently held for prospective applicants to review the grant application, emphasize the Council's criteria and the PCC's expectations for the applications, and answer any questions of applicants. Completed applications were due to the City in March. The PCC received 34 applications requesting almost $160,000. This compares with 31 applications in 1995-96 requesting over $187,000. As in the past, the majority of the applications were geared toward cultural activities. Copies of the 1996-97 grant applications are available for Council and public review in the City Clerk's Office. Review Process Upon receiving the grant applications, the PCC convened a subcommittee to thoroughly review the applications and formulate preliminary grant recommendations. The Grants-In-Aid subcommittee was comprised of Dianne Long (who served as chair), Pati Brown and Carol Ann Lockary. In conducting the review, the subcommittee evaluated the applications against their PCC Grants-In-Aid assessment criteria (see Attachment 2). Council Agenda Report- 1995-96 PCC Grants in Aid Recommendations Page 2 The subcommittee's preliminary recommendations were then presented to the full Committee for action during the PCC's regular May meeting. During the meeting, the PCC reviewed the subcommittee's recommendations and set a public hearing to present the recommendations to the applicant agencies. Funding Recommendations A public hearing was subsequently held on May 22, 1995 to formally present the Committee's 1996-97 Grants-In-Aid recommendations to the applicant agencies. During the meeting, all applicants were given an opportunity to address the PCC regarding their recommendations. Representatives of the following groups were present and made comments: Business Improvement Association SLO Little Theatre Children's Creative Project SLONET Music and the Arts for Youth SLO Soccer Club Pacific Repertory Opera SLO Symphony Poetry Festival Vocal Arts Ensemble SLO City to Sea Mini Marathon Woods Humane Society SLO International Film Festival Those providing comments to the PCC primarily provided additional information about their programs and future plans, and expressed appreciation to the committee for their preliminary recommendations. Final action on the Grants-In-Aid recommendations was taken after the public hearing and the PCC unanimously adopted the preliminary recommendations and directed staff to forward the recommendations to the City Council for final action. In summary, the PCC's 1996-97 final grant recommendations: • Total $85,000. This total includes $80,700 in grants and $4,300 which has been set aside in a reserve, a portion of which ($1,300) is carried over from 1995-96 reserves and the remainder of which ($3000) is from a 1995-96 grant never paid to La Fiesta when the festival did not take place. • Provide funding to 32 organizations; grants range from $1,100 to $5,000. • Promote self-sufficiency for more mature organizations by gradually reducing City funding dependence. • Recognize -those agencies which are celebrating a significant anniversary year by a somewhat increased grant. A more detailed discussion of the individuals ant recommendations can be found in Attachment 2. A member of the PCC will be available to the Council at the public hearing to respond to any inquiries. / -7 ?.,r1 Council Agenda Report- 1995-96 PCC Grants in Aid Recommendations Page 3 Contracts Upon Council adoption of grant amounts, staff will enter into contracts with each of the qualified organizations. Contracts will then be monitored by the PCC and staff throughout the year. FISCAL EMPACT The 1995-97 Financial Plan contains $85,000 for the PCC Grants-In-Aid program, including $2,000 which was carry-over from the 1995-96 reserve and the $3,000 grant retained from La Fiesta when the festival did not occur, as noted earlier. Attachments 1. Resolution with Exhibit "A" 2. Grants Assessment Criteria 3. Summary of Grants-In-Aid Recommendations g_\gia96.agd RESOLUTION NO. (1996 SERIES) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN LUIS OBISPO AUTHORIZING FUNDING TO THIRTY-ONE AGENCIES IN THE AMOUNT OF $80,700 FOR FISCAL YEAR 1996-97 THROUGH THE PROMOTIONAL COORDINATING COMMITTEE WHEREAS, in the past, the City of San Luis Obispo has authorized and distributed Grants-In-Aid funding to community organizations which provide economic, cultural, and recreational services to residents and visitors; and WHEREAS, funding for the Grants-In-Aid program has been included in the 1995-97 Financial Plan for the City of San Luis Obispo. NOW, THEREFORE, BE IT RESOLVED by the Council of the City of San Luis Obispo as follows: SECTION 1. That certain organizations attached hereto and marked Exhibit "A" shall be provided funding as is designated in the same attachment: SECTION 2. The staff is directed to prepare a contract for each agency identified in Exhibit "A" and the City Administrative Officer is authorized to execute such contracts. Upon motion of ,seconded by and on the following roll call vote: AYES: NOES: ABSENT: the foregoing resolution was passed and adopted this day of , 1993 Allen K Settle, Mayor ATTEST: City Clerk . /- 5 3�l Resolution.No. Page 2 APPROVED AS TO FORM: Jeffrey Jorgensen, City Attorriey PROMOTIONAL COORDINATING COMMITTEE GRANT-IN-AID APPLICATIONS 1996-97 1996-97 Recomm d Artemis - A Theatre Company 2,000 ARTernatives 3,000 Arthritis Foundation (Cen. Coast Wine Festival) 2,000 Business Improvement Association 3,300 Cal Poly Foundation on behalf of Cal Poly Arts 2,000 Camp Fire Council of the Central Coast, Inc. -0- Children's Creative Project 3,000 City to Sea Mini Marathon 2,200 Cuesta College Art Gallery 2,100 Eyecycle, Inc. -0- Friends of San Luis Obispo Botanical Garden 2,000 Gilbert Reed Ballet 2,000 Mission Plaza Cultural Coalition 2,400 Music and the Arts for Youth 2,000 Mystic Krewe of Karnival 4,300 Pacific Repertory Opera 2,500 Performing Arts Center (YOPAC) 2,000 Performing Arts Center (Grand Opening Festival) 4,000 San Luis Obispo Art Center, Inc. 4,000 San Luis Obispo Community Concert Ass., Inc. 2,000 San Luis Obispo County Band 1,500 San Luis Obispo County Historical Museum 2,500 San Luis Obispo County Symphony 31500 San Luis Obispo County Youth Symphony 1,800 San Luis Obispo Girls' Softball Association 1,500 San Luis Obispo International Film Festival 4,300 San Luis Obispo Literacy Council (Intercultural) Enhanced Promo Fund San Luis Obispo Literacy Council (Poetry Fest) 1,500 San Luis Obispo Little Theatre 5,000 San Luis Obispo Mozart Festival 4,500 San Luis Obispo Soccer Club 1,100 San Luis Obispo Vocal Arts Ensemble 2,000 SLONET 3,500 Woods Humane Society 1,200 TOTAL $803700 Did not request funding in 1995-96 AVAILABLE FUNDS Current Grants-in-Aid Budget $80,000 Reserve from 1995-96 2,000 Unpaid La Fiesta Grant from 1995-96 3,000 TOTAL 8 000 PROMOTIONAL COORDINATING COMMITTEE GRANT APPLICATION ASSESSMENT CRITERIA In addition to the criteria listed below, each application will be judged on the basis of local benefit to residents, economic advantages to City, level of innovation, and quality of program management. ASSESSMENT CRITERIA 1. Applicant organization must have a clearly stated purpose and function and be responsible for the planning and provision of a cultural, social or recreational program. 2. Applicants must demonstrate that they have the managerial and fiscal competence to complete the proposed project. 3. Applicants cannot use promotional grant monies to fund staffing costs. 4. The organization shall give evidence that they have pursued other sources of financial support,and that they have examined and weighed the financial ability of the target population to support their program or event. 5. The organization must extend its program to the general public and may not exclude anyone by reason of race, religion, ethnic background, or any other population covered by State or Federal law. 6. The applicant organization must be willing to participate in an evaluation process as requested by the Promotional Coordinating Committee. 7. Applicants should be able to demonstrate coordination with related agencies and existing community resources. 8. Other types of City support, such as facility use or in-kind service, will be considered in the award process. .9. Demonstrated financial need of the organization will be considered in evaluating and awarding funds. 10. Past performance of the organization, regardless of financial need, will be considered in awarding funds. Applicants should be aware that there is no assurance that funding will be available to them in any fiscal year. Long term dependence on City funding is discouraged. 5-7 ATTAf_4IMFMT 2 PROMOTIONAL COORDINATING COMMITTEE SUMMARY OF PRELIMINARY RECOMMENDATIONS FOR THE 1996-97 GRANTS-IN-AID PROCESS 1. ARTEMIS, A THEATRE COMPANY Request Summary: Artemis is requesting funding for advertising and printing costs to promote the 1996 Central Coast Shakespeare. Festival. 1995-96 GRANT AMOUNT $2,500 1996-97 REQUEST $3,200 RECOMMENDATION $23000 2. ARTERNATIVES Request Summary: Arternatives is requesting funding to offset the costs of producing exhibitions and lectures; providing a venue for local artists to display their work; an outreach program to develop collaboration with unexplored agencies; and a national Juried exhibition. 1995-96 GRANT AMOUNT $2,000 1996-97 REQUEST $4,500 RECOMMENDATION $3,000 3. ARTHRITIS FOUNDATION (CENTRAL COAST WINE FESTIVAL) Request Summary: The Arthritis Foundation is requesting funds to defray the cost of the Central Coast Wine Festival, one of three major fundraising events for the Foundation. 1995-96 GRANT AMOUNT N/A 1996-97 REQUEST $5,000 RECOMMENDATION $23000 4. BUSINESS IMPROVEMENT ASSOCIATION Request Summary: The BIA is requesting funding for four separate projects: (1) hanging holiday decorations in the Downtown - $2,000; (2) set up fees for Christmas Parade barricades-$2,500; (3) a parade float-$2,000; and (4)the 1996 holiday Downtown Lighted Open House Event - $2,000 1995-96 GRANT AMOUNT $4,500 1996-97 GRANT REQUEST $8,500 RECOMMENDATION $3,300 / -I3 .3� OTTACHMENT3 Page 2 Due the limited funding available for the 1996/97 Grants-in-Aid Program, the Subcommittee opted only to recommend partial funding for two projects submitted by the BIA. As such, funding has been recommended for the holiday Downtown Lighted Open House Event ($2,000)and for hanging holiday decorations ($1,300). 5. CAL POLY FOUNDATION FOR CAL POLY ARTS Request Summary: Cal Poly Arts is requesting funding to support the Stone Soup Festival. Stone Soup is a multi-cultural performing arts festival which takes place over two weekends in September. It features upwards of 15 different acts representing world-wide cultures and is largely a free event. 1995-96 GRANT AMOUNT $2,000 1996-97 REQUEST $3,000 RECOMMENDATION $29000 6. CAMP FIRE COUNCIL OF THE CENTRAL COAST, INC. Request Summary: The Camp Fire Council is requesting camperships for their resident camp located near Adelaide. 1995-96 GRANT AMOUNT N/A 1996-97 REQUEST $3,000 RECOMMENDATION $-0- While the Subcommittee recognizes that providing camperships is a most worthwhile cause, it felt that the limited funding available would be better directed to organizations whose events better benefit and promote the community as a whole. In addition, it expressed concern about whether camperships which benefit specific individuals are an appropriate use of these grant funds. 7. CHILDREN'S CREATIVE PROJECT (ITALIAN STREET PAINTING) Request Summary: The Children's Creative Project is requesting funding to promote the 6th Annual Italian Street Painting Festival. Festival proceeds will benefit arts education programs for San Luis Obispo area elementary schools. 1995-96 GRANT AMOUNT $3,000 1996-97 REQUEST $10,000 RECOMMENDATION $3,000 Page 3 8. CUESTA COLLEGE ART GALLERY Request Summary: The Art Gallery is requesting funding to offset costs associated with 1) an event whereby it brings a well-known artist to the Central Coast for an exhibition and lecture; and 2) upgrading promotional materials in order to better reinforce the image of SLO as a culturally sophisticated community. 1995-96 GRANT AMOUNT $2,100 1996-97 REQUEST $3,000 RECOMMENDATION $2,100 9. EYECYCLE, INC. Request Summary: Eyecycle is requesting assistance in purchasing its own tandem bicycles so they can be used to help integrate the visually impaired and totally blind into the mainstream of society by providing a program of accessible recreation. .1995-96 GRANT AMOUNT N/A 1996-97 REQUEST $3,000 RECOMMENDATION $_0_ While the Subcommittee recognizes that Eyecycle performs a valuable service to the community, it felt that the purchasing of bicycles is not an appropriate expenditure for these grant funds. 10. FRIENDS OF SLO BOTANICAL GARDEN Request Summary: The Botanical Garden is requesting funding to develop promotional materials for the 1997 Garden Festival. 1995-96 GRANT AMOUNT $2,200 1996-97 REQUEST $3,100 RECOMMENDATION $2,000 11. GILBERT REED BALLET Request'Summary: The Gilbert Reed Ballet is requesting funding for artists fees for their "A Christmas Carol' production. 1995-96 GRANT AMOUNT $1,000 1996-97 REQUEST $3,000 RECOMMENDATION $23000 ��ll� Page 4 12. MISSION PLAZA CULTURAL COALITION Request Summary: The Coalition (Children's Museum, Art Association, Historical Museum, Little Theatre, etc.) is requesting funding to reprint a joint brochure to promote Mission Plaza as a cultural center, promote the 'Take Five" cultural and historical festival and to expand the tour program for youths and seniors. 1995-96 GRANT AMOUNT $1,200 1996-97 REQUEST $3,712 RECOMMENDATION $23400 13. MUSIC AND ARTS FOR YOUTH Request Summary: MAY is requesting funding for artists fees, promotion, and general expenses connected with providing concert events. 1995-96 GRANT AMOUNT $2,000 1996-97 REQUEST $4,250 RECOMMENDATION $22000 14. MYSTIC KREWE OF KARNNAL Request Summary: Mystic Krewe is requesting funding to offset the cost of manufacturing parade barricades. 1995-96 GRANT AMOUNT $5,000 1996-97 REQUEST $10,000 RECOMMENDATION $43300 The Subcommittee suggests that the funding for manufacturing parade barricades would be better by Enhanced Promotional Funds so that the City, rather than Mystic Krewe of Kamival, actually owns the barricades and can make them available for use at all appropriate special events, not just Mardi Gras. Having made this suggestion, the Subcommittee recommended $4,300 to be use to support other parade expenses. 15. PACIFIC REPERTORY OPERA Request Summary: The Opera is requesting funding for rental of the Performing Arts Center for their March opera performance. 1995-96 GRANT AMOUNT $2,000 1996-97 REQUEST $3,000 RECOMMENDATION $2,500 Page 5 16. PERFORMING ARTS CENTER (YOPAC) Request Summary: The Foundation is requesting funding to continue the Youth Outreach for Performing Arts Center Program. 1995-96 GRANT AMOUNT $2,150 1996-97 REQUEST $3,000 RECOMMENDATION $2,000 17. PERFORMING ARTS CENTER (GRAND OPENING FESTIVAL) Request Summary: The Performing Arts Center is requesting funding for partial payment of the costs associated with the Grand Opening Festival promotional brochure and advertising. 1995-96 GRANT AMOUNT N/A 1996-97 REQUEST $6,000 RECOMMENDATION $4,000 18. SAN LUIS OBISPO ART CENTER, INC. Request Summary: The SLO Art Center is seeking support for the Community Exhibit Series, Live Arts Series and for publicity and promotion materials to increase awareness of the exhibition program. 1995-96 GRANT AMOUNT $4,000 1996-97 REQUEST $7,210 RECOMMENDATION $4,000 19. SAN LUIS OBISPO COMMUNITY CONCERT ASSOCIATION, INC. Request Summary: Community Concert Association is requesting funding for a portion of the costs associated with providing a student music and education program to San Luis Obispo junior and senior high students and to underwrite 100 season memberships for selected students to attend regular season concerts. 1995-96 GRANT AMOUNT $2,000 1996-97 REQUEST $3,000 RECOMMENDATION $23000 Page 6 20. SAN LUIS OBISPO COUNTY BAND Request Summary: The County Band is requesting funding for music, uniforms and equipment to support increased musician participation and more sophisticated musical performances. 1995-96 GRANT AMOUNT $1,800 1996-97 REQUEST $3,000 RECOMMENDATION $19500 21. SAN LUIS OBISPO COUNTY HISTORICAL MUSEUM Request Summary: The County Museum is requesting funding to support promotional elements in the new Museum Book & Gift Shop as well as funding for artisans who will create and select materials and designs to be used in the shops memorabilia logo line. 1995-96 GRANT AMOUNT N/A 1996-97 REQUEST $6,700 RECOMMENDATION $23500 22. SAN LUIS OBISPO COUNTY SYMPHONY Request Summary: The Symphony is requesting funding to offset programming expenses for their four-concert subscription series (Saturday Series) to be held at the new Performing Arts Center. 1995-96 GRANT AMOUNT $4,000 1996-97 REQUEST $7,000 RECOMMENDATION $3,500 23. SAN LUIS OBISPO COUNTY YOUTH SYMPHONY Request Summary: The Youth Symphony is requesting funding to underwrite the cost of their San Luis Obispo concert. 1995-96 GRANT AMOUNT $2,000 1996-97 REQUEST $2,000 RECOMMENDATION $1,800 �3 Page 7 24. SAN LUIS OBISPO GIRL'S SOFTBALL ASSOCIATION Request Summary: The Softball Association is requesting general operational support for a girls softball tournament scheduled for July, 1996. 1995-96 GRANT AMOUNT $-0- 1996-97 REQUEST $2,500 RECOMMENDATION $13500 25. SAN LUIS OBISPO INTERNATIONAL FILM FESTIVAL Request Summary: The Film Festival is requesting funding to offset advertising and promotion expenses, venue and equipment rental expenses and special program/film rental expenses related to the expanded 1996 Festival. 1995-96 GRANT AMOUNT $4,850 1996-97 REQUEST $6,000 RECOMMENDATION $43300 26. SAN LUIS OBISPO LITERACY COUNCIL (INTER-CULTURAL CELEBRATION) Request Summary: The Literacy Council is requesting start-up funding to support a new intercultural two-day festival scheduled for 1997. The festival hopes to incorporate some of the former La Fiesta activities. 1995-96 GRANT AMOUNT N/A 1996-97 REQUEST $6,000 RECOMMENDATION $_0_ The Subcommittee feels that this is an exciting new proposal and one which it fully supports. However, it recommends that, consistent with past practice, the initial start-up funding come from Enhanced Promotional Funds rather than the Grants- in-Aid program. 27. SAN LUIS OBISPO LITERACY COUNCIL (POETRY FESTIVAL) Request Summary:The Literacy Council is requesting funding to offset a portion of the expenses associated with presenting the 13th Annual Poetry Festival. 1995-96 GRANT AMOUNT $1,000 1996-97 REQUEST $3,200 RECOMMENDATION $1,500 NI Page 8 28. SAN LUIS OBISPO LITTLE THEATRE Request Summary: Little Theatre is requesting funding expenses for the Children's Educational Theatre, including production materials; production expenses for a six show season including sets, costumes, props, royalties, etc.; advertising expenses for a six show season and Fiftieth Anniversary celebration. 1995-96 GRANT AMOUNT $4,000 1996-97 REQUEST $8,000 RECOMMENDATION $55000 The PCC increased funding for this year in accordance with its practice of acknowledging the additional expenditures that occur during an anniversary year. 29. SAN LUIS OBISPO MOZART FESTIVAL Request Summary: The Festival is requesting funding to help with a wide-scale audience development campaign to increase attendance and fill the Performing Arts Center. 1995-96 GRANT AMOUNT $6,000 1995-96 REQUEST $8,000 RECOMMENDATION $4,500 30. SAN LUIS OBISPO SOCCER CLUB Request Summary: The Soccer Club is requesting is funding to offset expenses associated with holding the summer Soccer Tournament. 1996-97 GRANT AMOUNT $1,000 1995-96 REQUEST $3,000 RECOMMENDATION $1,100 31. SAN LUIS OBISPO VOCAL ARTS ENSEMBLE Request Summary: The Ensemble is requesting funding to offset expenses for advertising and promotion, printing of ticket fliers and concert programs and concert site rental fees. 1995-96 GRANT AMOUNT $2,000 1996-97 REQUEST $4,000 RECOMMENDATION $29000 1-20 Page 9 32. SLONET Request Summary: SLONET is requesting funding for a notebook style computer which will allow it to make presentations throughout the county on how to locate_ information about subjects as diverse as the Mozart Festival or the City itself in the Virtual Village. 1995-96 GRANT AMOUNT N/A 1996-97 REQUEST $5,000 RECOMMENDATION $32500 The PCC does not normally not fund capital expenditures such as computers when they are simply office tools. However, in approving this request, it recognized that SLONET provides valuable service to the community in terms of information on community and cultural resources and that this computer is its media for outreach just as printed material is for other organizations. 33. WOODS HUMANE SOCIETY Request Summary: Woods Humane Society is requesting funding to partially support the expenses of a new youth outreach and recreational program, a day camp called "Kennel Kamp" which will focus on responsible animal ownership. 1995-96 GRANT AMOUNT N/A 1996-97 REQUEST $2,110 RECOMMENDATION $1,200 34. CITY TO SEA MINI MARATHON Request Summary: The applicants are requesting funding to support a road race from San Luis Obispo to Avila Beach, following the City to Sea Greenway established by the Land Conservancy. Proceeds from the race will be used to support an initial building goal of a permanent cross country course near EI Chorro Park. 1995-96 GRANT AMOUNT N/A 1996-97 REQUEST $4,000 RECOMMENDATION $2,200 h:pcc\g1a96 . �(o MEt,ING AGENDA DATE ITEM #. MEMORANDUM �O ❑ FIN DIR June 28, 1996 a-ACAO ❑ FIRE CHIEF ', 044tORNEY ❑ PW DIR TO: City Council Q-CMRiGORIG ❑ POLICE CHF ❑ MOW TEAM ❑ REC DIR ❑ C3C . D FILE UTIL DIR VIA: John Dunn, City Administrative Office �� �, ❑ PERS DIR FROM: Wendy George, Assistant to the CAO SUBJECT: Letter from Dr. Frederic Balazs of Music and the Arts for Youth Mayor Settle asked me to respond to the comments made by Dr. Balazs in his letter dated June 25, 1996 regarding the summary of PCC grants included as part of the agenda report. The judgments made by the PCC in formulating their recommendations were carefully considered, with a conscientious effort to follow the granting criteria. At no time were any exemptions made by the PCC. As was discussed by the Council at a previous meeting, it would be to the benefit of all involved if the PCC reviewed those criteria and gave them more focus before next year's grants are made. Dr. Balazs questions some of the granting recommendations the PCC made. The PCC worked hard to bring balance to their recommendations within the current grant criteria. If the Council wishes to pursue his questions concerning the reasoning behind certain grants, there will be members of the PCC available to answer them at the Council Meeting on July 2nd. Dr. Balazs made some specific statements concerning the recent ARTernatives "juried" exhibit which need some clarification. It is customary for a competition jury to consist of one nationally known expert, often a curator, as in this instance. ARTernatives hours, as scheduled and posted, are from 12 - 3 Thursday and Friday and 1 - 4 Saturday and Sunday. The exhibit was open during those hours according to the director of ARTernatives. Dr. Balazs also indicates that the "City to Sea Marathon" was not mentioned in the grant summary attached to the agenda report. The marathon is included in the summary. However, it is listed last. The application was received at the very last possible minute and was added to the application binders for the PCC after they had already been put together. Since the summary relates numerically to the numbered grants in the binders, the marathon was reported last in the summary. If you have any specific questions about the content of any grant, copies are available in the Council Reading File. AGENDA San Luis Coastal Unip forio. 1499 SAN LUIS DRIVE SAN LUIS OBISPO • CA • 93401-3099 Telephone: (805)543-2010 RECEIVED June 27, 1996 JUN 18 199b CITY COUNCIL Mayor Allen K. Settle and Council Members sew OBISPO. CA City of San Luis Obispo City Hall .. 990 Palm Street San Luis Obispo, CA 93401 Dear Mayor Settle and Council Members: For over five years, local students have been the recipients of musical performances, concerts, and presentations provided by Music and the Arts for Youth (MAY). Most recently, MAY invited students from Charles E. Teach School to attend the Maria Bachman concert. The experience of attending this and similar events will stay with the children throughout their lives. Anyone who has watched a group of school children sit quietly transfixed by a good performance knows what a powerful and direct experience the arts can be. In some cases, the performance will trigger a lifelong love of the arts and/or encourage youths to discover and develop their own talents. In other students, the experiences will provide a base for their development as creative leaders. The music and arts programs offered by our District's schools are enhanced by the innovative presentations arranged by Dr. Frederic Balazs and the contributing staff of musicians and artists associated with MAY. These opportunities are more than just music to the ears of our students, teachers and staff. They are an important element in the recognition and appreciation of the arts that helps prepare students for their adult lives. It is obvious that the arts are a vital part of our children's education and I strongly urge you to continue your support of the far-reaching and very worthwhile artistic opportunities offered by MAY. You, our school.district, parents and the citizens of our community must work together to ensure our children continue to be provided with opportunities from which they will benefit all of their lives. Sincerely, ... COUNCIL ❑ CDD DIR LCAO ❑ FIN DIR ����i� CAO ❑ FIRE CHIEF Edwin Denton, Ed.D. 94 TMRNEY ❑ PWDIR Superintendent d(( CLERWORIG ❑ POLICE CHF ❑ MGMT TEAM ❑ REC DIR i ED:be 13 FILE ❑ UT1L Dlq ❑ PERS DIR District Superintendent EDWIN DENTON,M.D. MEETING AGENDA A44V DATE r a- d ITEM•# _ MUSIC & the ARTS for YOUTH P.O. Box COUNCIL U towCA 93406 • (805) 541-4456 V'CAO ❑ FIN DIR V6%ve 25 1986HRE CHIEF i TTORNEY ❑ PW DIR RECEIVED r:'ne Hon. ?ala;-or Allen K. Settle, LERICONG ❑ PO and �CLICE CHF i embers of the City Council [3MGMTTEAM ❑ REG DIR JUN 1 Wo San Luis Cbispo,California ❑ CREAD FILE ❑ UTILDP [3 PERS DIR C�TY�COiBISPO CA Dear Friends., Gratefully cogni zant of our City governr:!ent's wisdom. in creating the "quality of life" progmm3 PCC,. and of the unselfish Eiving of tLme by the members of the respective condi ttee, me are all thankful. :�nphasis was applied in 11ky-t s grant request, as in the past, on judicious]„v resting all "he listed criteria, i. e. : benefit to residents, pop-lari ty of the pro- gram, how. accessible, affordable, about c. ity and the econoric advantages to the .ity. 0 grant al'iard, as ahuay s, is F•ratefully taken. ?i_oon exa~_ning PCC t s nrelir:»nar^ recommendations and the surmmary of requests '.e q estio i co es 1•� nind as to whether or not an�r exei:ptions to the criteria .les, imba'kno—.;nst to any requesting oz'Zanizations, mar have also been a_oplied. s it vias stated that no substantiating material is to be included this time with he grant application (in our case, ss.ch as programs, revieirs, TJ coverage, our national anal international recognition, various honors from School District, 1"i A, etc.) a d since the background of other applying organizations is knorn but to the PCC nenber-, it is thought that an assurance n:ay be in order to the effect that either uhe judgement criteria .,ere adhered to in .alll cases, or if any possible exemptions r'ay have been reasonable and as to :aWher ad j-usb�ent may be recommended in a case -;here iadvertently a pr�__am r.:a r have been slighted in preference to another. in=.smmc'n as passing on the PCCts nrelirinary racor."mendations is a goal of the City Coiir_ci 1's neeting, the above remarks may be redundant. Thankfully, and reS)e +f ter. ":edetic Balazs, preside t _..:-r the Foa.rd of 'T�tsic and the Arts for Youth ATTACf)ENT T^ ULTUER FOR PERSONAL I .1-0 ie1 PF,RTJSAL TO: 11AYCR ALLMYCOLRICILLADY DODY It : PCC S iIrUkRY C01:3.i T S �j p' . Y2 PF?Pernatives: U The 'ijuried't exhibit: during the short exliihi_tion period for public access, the rented space at Central Coast Mall was found dark upon three visits. ?n.nted info indicates that there was a .'}jury" of ONE. The exhibited. item_ were all for sale at high prices, including at least one for 32,500. "Business improvement": Is a one-shot event helped in riaterials TO PPOLICT? RITSI1. s S :ortil one-and-a-hall' times more than a whol year of cl.tlti.tral-cducai;ionetl pro ;ra"n ..nvol.vi.n; thousands .of families and in a steac'.ily challenging situation? #5, 15, 163 17, 22, 29: PAC rental fees are out of reach for most non-profit present-... . 4ue:tion: how many tines over SLC will have to Funnel 0" to enable our locz. . presentations ''io be housed there? Re. x`16: PAar Cts YCPAC is a rich-rit's I:tAY, with offices, sala-Hes, overhead :ri.th already much foundations backing. Attending children PAY. I.I.A.Y. ; none of the above. r1119 "CormLnity Concerts": Free tic'Kets ar' routinely given a :n,y by most pros3Pters a-, 'odunational or self— promoting projects or serving the un.derprivi.leged. Sore art.: :'ts in !")10,000 cateL.; , oiy most a-s going to managementh_vrtotion out of NYC. The gist of what I, for one, seen to have becorne a spol:e;v�tan .fe::• is ttu.s: Should a one-time event of little or no commuai.ty impact or s ihstance be a-:iarded equally or more in comparison with high-standw l endeavours of far-rea.chinc- aspects to the public and youth? . .S. Just noted a ;2,200 ati•rard to "City to Sea Uarathon" in Jtule 20th listing,-not mentioned in Vie previous Swimkary. !.ould be interesting to -norr the merit and justtirhat costs ?2.,200 for folks to run around. i ��Il��li��ll Ill�lllllll IIII�III{pllll�����►llil citys tuls OBISPO .. 990 Palm Street, San Luis Obispo, CA 93401-3249 June 20, 1996 CITY COUNCIL PUBLIC HEARING NOTICE PROMOTIONAL COORDINATING COMMITTEE GRANTS-IN-AID The San Luis Obispo City Council will hold a public hearing to consider recommendations below from the Promotional Coordinating Committee for Grants-In-Aid funding for 1996-97. 1996-97 Recomm'd Artemis-A Theatre Company .2,000 ARTematives 3,000 Arthritis Foundation (Cen. Coast Wine Festival) 2,000 Business Improvement Association 3,300 Cal Poly Foundation.on behalf of Cal Poly Arts 2,000 Camp Fire Council.of the Central Coast, Inc. -0- P Pro* luestaa�College g MiriLAAar2200 Art Gallery t EyeInc. Friendsnds of of San Luis Obispo Botanical Garden 2,000 Gilbert Reed Ballet 2,000 I(f�//�V •• Mission Plaza Cultural Coalition 2,400 Music and the Arts for Youth 2,000� � Mystic Krewe of Karnival 4,300 Pacific Repertory Opera 2,500 Performing Arts Center(YOPAC) 2,000 Performing Arts Center (Grand Opening Festival) 4,000 San Luis Obispo Art Center, !no. 4,000 San Luis Obispo Community Concert Ass., Inc. 2,000 San Luis Obispo County Band 1,500 San Luis Obispo County Historical Museum 2,500 San Luis Obispo County Symphony 3,500 San Luis Obispo County Youth Symphony 1,800 San Luis Obispo Girls'Softball Association 1,500 San Luis Obispo International Film Festival 4,300 San Luis Obispo Literacy Council (Intercultural) Enhanced Promo Fund San Luis Obispo Literacy Council (Poetry Fest) 1,500 San Luis Obispo Little Theatre 5,000 San Luis Obispo Mozart Festival . 4,500 San Luis Obispo Soccer Club 2,300 San Luis Obispo Vocal Arts Ensemble 2,000 SLONET 3,500 Woods Humane Society -0- TQTA $80,700 /O The City of San Luis Obispo is committed to Include the disabled in all of its services, programs and activities. Telecommunications Device for the Deaf(805)781-7410. The meeting will be held on Tuesday, July 2, 1996, beginning at 7:00 p.m. in the Library Community Room, 995 Palm Street. The public is welcome to attend and comment. Written comments are encouraged. Other items may be discussed before or after this item. Please know that if you challenge this action in court, you may be limited to raising only those issues you or someone else raised during the public hearing described in this notice, or in written correspondence delivered to the City Council at, or prior to, the public hearing. The agenda report, including recommendation by staff, will be available for review in the City Clerk's Office (Room 41 of City Hall) the Wednesday before the meeting. For more information, please contact Administration at 781-7123 mini Condon Assistant City Clerk CA ♦ ...._. ,..w•d+I'.P+a1+M.�a•-..r..... ......+_ ... yr -...r►'.....a`..�r".�........f• J' ../� ITY �. •���,4 i f'��ar�y 0 PACE 2/2 MEETINL-::fi AGENDA San Luis Coastal `un School District "TE 7l ITEM # 7499 SAN LUIS DRIVE . SAN LUIS OBISPO • CA • 93401,1099 Telephone. (805)543-2010 CDD �.i— pUNCIt O Fiji DIS June 27, 1996 4 pWt plRl� . {(ORNEY [] CHFMayor Allen K Settle and Council Members 17 aop 01fCity of San Luis Obispo D M�T� pLDIf1 City Nall E3 C PEPSDIR 990 Palm Street !.❑� San Luis Obispo, CA 93401 Dear Mayor Settle and Council Members: For over five years, local students have been the recipients of musical performances, concerts, and presentations provided by Music and the Arts for Youth (MAY). Most recently, MAY invited students from Charles E. Teach School to attend the Maria Bachman concert. The experience of attending this and similar events will.stay with the children throughout their lives. Anyone who has watched a group of school children sit quietly transfixed by a good performance knows what a powerful and direct experience the arts can be. In some cases, the performance will trigger a lifelong love of the arts andlor encourage youths to discover and develop their own talents. In other students, the experiences will provide a base for their development as creative leaders. The music and arts programs offered by our District's schools are enhanced by the innovative presentations arranged by Dr. Frederic Balazs and the contributing staff of musicians and artists associated with MAY. These opportunities are more than just music to the ears of our students, teachers and staff. They are an important element in the recognition and appreciation of the arts that helps prepare students for their adult lives. It is obvious that the arts are a vital part of our children's education and I strongly urge you to continue your support of the far-reaching and very worthwhile artistic opportunities offered by MAY. You, our school district, parents and the citizens of our community must work together to ensure our children continue to be provided with opportunities from which they will benefit all of their lives. Sincerely, Edwi Denton, Ed.D. Supe'- tendent ED:be JUN z 7:199A CITY CLERK mr.mv new rrw r.,n A MEETIN AGENDA ".V DATE "9G ITEM # . MUSIC of & the ARTS for YOUTH P.O. Box 1375? � 93406@ (8 541-4456 21;0UNCIL ❑ CD DI d CAO? 11FIN DIR f AOS 1996 O FIRECHIEF H K. Settle, and ' ORNEY ❑ PW DIR re,.:on. _:_a�oryAll n CLERK ❑ POLICE CHF' .._embers of the City Council E,CEIVE San Luis Obispo,California ❑ MGMT TEAM ❑ REC DIR ❑ C ILE ❑ UTIL DIR JUL U p`10 ❑ P RS D Dear Friends, WAN7I COUNCIL o ISPO, CA Cratefully cor•n_zant of o•.:x City govermientts wisdom in creati_ng the "quality of life" progm. , PCC, and of the unselfish Eiving of time by the members of the respective comrdttee., ire are all tha kful. a­nhasis was aonli ed i.^ :?k''I s grant request, as in the past, on judiciously meeting all the listed criteria, i; a. : benefit to residents, popnlari ty of "he pro- gram, isms• accessible, affoxdatle, a1 ol..,t rua!_Lty and the econonic advantages to the City. Dur Erant award., as alrays, is :gratefully taken. on exa�r_ni ng ?CC t s nreliri nary recommendations and the slzmmary of recuests the ( estion cq*ras to rind as to whether or not am exemptions to the criteria riles, •:.nbeknc•snst to any re(uestinE orgari zations, may have also been applied. J As it eras stated i:_1at ro substantiating material is to ybe included this time with the grant application (in our case, s•.,ch as -pro�rarns, reviews, TV coverages our national and international recor-n>_ition, various hor_ors from School District, ?TA, etc.) and ,since the background of other app lying organizations is kno-;n but to the PCC rarbers, it is tho,.>_Eht ';hat an assi.,rance ^avv be in order to the effect that either the j•a;ge7ment trite--=a :;ere acrered to in -.11 cases, or if any possible exemptions nay have been reasonable and as to -:rhe,har ac'.jus t tent nay be recomnended in a case •::here i_nadvertently pr- --ran nay have been slz;;hted in preference to another. nasnuch as )assinr-- on t'-.e PCCts prelir.inary r?cr,=endations is a goal of the City Colmcilts meeting, t`e above rema.s may be redundant. i hark fully, and re s<�e r San Luis Coastaf Unified Sckoof District 1499 SAN LUIS DRIVE SAN LUIS OBISPO • CA • 93401-3099 Telephone: (805)543-2010 June 27, 1996 Mayor Allen K. Settle and Council Members City of San Luis Obispo City Hall 990 Palm Street San Luis Obispo, CA 93401 Dear Mayor Settle and Council Members: For over five years, local students have been the recipients of musical performances, concerts, and presentations provided by Music and the Arts for Youth (MAY). ;'Most recently, MAY invited students from Charles E. Teach School to attend the Maria Bachman concert. The experience of attending this and similar events will stay with the children throughout their lives. Anyone who has watched a group of school children sit quietly transfixed by a good performance knows what a powerful and direct experience the arts can be. In some cases, the performance will trigger a lifelong love of the arts and/or encourage youths to discover and develop their own talents. In other students, the bxperiences will provide al base for their development as creative leaders. The music and arts programs offered by our District's schools are enhanced by the innovative presentations arranged by Dr. Freded6'galazs and the contributing staff of ,1 musicians and artists associated with M4Y. These opportunities are more than just music to the ears of our students, teachers and staff. They are an an element in the recognition and appreciation of the arts that helps prepare students for their adult lives: ,r It is obvious that the arts are a vital part of our children's education and I strongly urge you to continue your support of the far-reaching and very worthwhile artistic opportunities i offered by MAY. You, our school district, parents and the citizens of our community must work together to ensure our children continue to be provided with opportunities from which -7 they will benefit all of their lives. Sincerely, Edwin Denton, Ed.D. Superintendent ED:be ATTACHO-IT T^ LZ�T SR FOR PMSONAL ITIF0 AIM PERUSAL TO: MAYOR ALLMI/COLRICILLADY DORY R3: PCC S=JARY CO1.-3- ?r S JL ;r2 IdRTernatives: The 'tjuried" exhibit: during the short exhibition period for public access, the rented space at Central Coast Lull was found dark upon three zri n's, rri.nte I info indicates that there was a "jury" of ONE. The exhibited items were all for sale at high prices, including at least one for 32,500, 711' "Business improvement": Is a one-shot agent helned in materials TP PROMOTE R1TSI DSS ­:--orth one-and-a-half times more than a wholByear of cultural-educational pro ;rata -Z rolving thousands of families and in a steac'ily challenging situation? '5, 151 163 17, 223 29: PAC rental fees are out of mach .for most non-profit presents.-s. Quest-ion- h&I many tines over SLC will have to unnel v' to enable our lots'_ presentations to be housed there? Re. 17"16: PAC's YOPAC is a rich-rants MAY, �ivdli offices, salaries, overhead tirl_th already mucic foundations backing. Attending children PAY, t.I.A.Y. : none of the above. #19 "Cormnuni t7r Concerts": ?ree ticnets are routinely given aT'J,r by most presenters as educational or self- pronoting projects or serving the iulderprivileged. Sor:;e art. sts in Q;10,000 category, r.-lost v-s going to managenent/prvnotion out of IIYC. The Eist of what I, for one, seem to have become a spolzosrann for is this: Shonld a one-time event of little or no community impact or sr.rhstance be awarded equally as r.ore in comparison with high-standanl endeavours of far-reaching aspects to the public and youth? ?.S.''Just}noted a 0 2 200 award t0J City to Sea Ylarathon" in June 2 g,;not �! 0th lis+in mentione4in the previous Surmrazy. 'Mould be interesting to '•-Hort the merit and just what costs'$2,200 for folks to run around. I e i �II�uhl��lll�hlllll��������,��U1►►Ill►III lues omscofs�►lr1p 990 Palm Street, San Luis Obispo, CA 93401-3249 June 20, 1996 CITY COUNCIL PUBLIC HEARING NOTICE PROMOTIONAL COORDINATING COMMITTEE GRANTS-IN-AID The San Luis Obispo City Council will hold a' public hearing to consider recommendations below from the Promotional Coordinating Committee for Grants-In-Aid funding for 1996-97. 1998.97 ReeomrWd Artemis -A Theatre Company •2,000 ARTernatives 3,000 Arthritis Foundation (Can. Coast Wine Festival) 2,000 Business Improvement Association 3,300 Cal Poly Foundation on behalf of Cal Poly Arts 2,000 Camp Fire Council.of the Central Coast, Inc. -O- 14 MCI ro' ct it a 2,200 uesta College Art Gallery EyeInc. Friendsnds of of San Luis Obispo Botanical Garden 2.000 &10TGilbert Reed Ballet 2,000 1W Mission Plaza Cultural Coalition 2,400 Music and the Arts for Youth 2,000` Mystic Krewe of Karnival 4,300 . Pacific Repertory Opera 2,500 Performing Arts Center(YOPAC) 2,000 Performing Arts Center(Grand Opening Festival) 4,000 San Luis Obispo Art Center, Inc. 4,000 San Luis Obispo Community Concert Ass., Inc. 2,000 San Luis Obispo County Band 1,500 San Luis Obispo County Historical Museum 2,500 San Luis Obispo County Symphony 3,500 San Luis Obispo County Youth Symphony 1,800 San Luis Obispo Girls' Softball Association 1,500 San Luis Obispo International Film Festival 4,300 San Luis Obispo Literacy Council (Intercultural) Enhanced Promo Fund San Luis Obispo Literacy Council (Poetry Fest) 1,500 San Luis Obispo Little Theatre 5,000 San.Luis Obispo Mozart Festival . 4,500 San Luis Obispo Soccer Club 2,300 San Luis Obispo Vocal Arts Ensemble 2,000 SLONET 3,500 Woods Humane Society -0- TOTAL $80.700 - e D� PROMOTIONAL COORDINATING COMMITTEE SUMMARY OF PRELIMINARY RECOMMENDATIONS FOR THE 1996-97 GRANTS-IN-AID PROCESS 1. ARTEMIS, A THEATRE COMPANY Request Summary: Artemis is requesting funding for advertising and printing costs to promote the 1996 Central Coast Shakespeare Festival. 1995-96 GRANT AMOUNT $2,500 1996-97 REQUEST $3,200 ECOMMENDATION $23000 ARTERNATIVES Request Summary: Arternatives is requesting funding to offset the costs of producing exhibitions and lectures; providing a venue for local artists to display their work; an outreach program to develop collaboration with unexplored agencies; and a national Juried exhibition. 1\ 1995-96 GRANT AMOUNT $2,000 1996-97 REQUEST $4,500 w RECOMMENDATION $33000 `. 3. - ARTHRITIS FOUNDATION (CENTRAL COAST WINE FESTIVAL) Request Summary: The Arthritis Foundation is requesting funds to defray the cost of the Central Coast Wine Festival, one of three major fundraising events for the Foundation. 1995-96 GRANTAMOUNT N/A 1996-97 REQUEST $5,000 ECOMMENDATION $22000 BUSINESS IMPROVEMENT ASSOCIATION �5 -V Request Request Summary: The BIA is requesting funding for four separate projects: (1) 165 hanging holiday decorations in the Downtown $2,000; (2) set up fees for Vy ,,yti Christmas Parade barricades-$23500; (3) a parade float-$2,000; and (4)the 1996 holiday Downtown Lighted Open House Event - $2,000 1995-96 GRANT AMOUNT $4,500 b 1996-97 GRANT REQUEST $8,500 ``4 RECOMMENDATION $3,300 Page 2 Due the limited funding available for the 1996/97 Grants-in-Aid Program, the Subcommittee opted only to recommend partial funding for two projects submitted by the BIA.. As such, funding has been recommended for the holiday Downtown. Lighted Open House Event ($2,000) and for hanging holiday decorations ($1,300). L POLY FOUNDATION FOR CAL POLY ARTS t,��� Request Summary: Cal Poly Arts is requesting funding to support the Stone Lie s,V'' ( Soup Festival. Stone Soup is a multi-cultural performing arts festival which takes J_ place over two weekends in September. It features upwards of 15 different acts JA. .,L representing world-wide cultures and is largely a free event. 1995-96 GRANT AMOUNT $2,000 1996-97 REQUEST $3,000 RECOMMENDATION $23000 6. CAMP FIRE COUNCIL OF THE CENTRAL COAST, INC. Request Summary: The Camp Fire Council is requesting camperships for their resident camp located near Adelaide. 1995-96 GRANT AMOUNT N/A 1996-97 REQUEST $3,000 RECOMMENDATION $-0- While the Subcommittee recognizes that providing camperships is a most worthwhile cause, it felt that the limited funding available would be better directed to organizations whose events better benefit and promote the community as a whole. In addition, it expressed concern about whether camperships which benefit specific individuals are an appropriate use of these grant funds. 7. CHILDREN'S CREATIVE PROJECT (ITALIAN STREET PAINTING) Request Summary: The Children's Creative Project is requesting funding to promote the 6th Annual Italian Street Painting Festival. Festival proceeds will benefit arts education programs for San Luis Obispo area elementary schools. 1995-96 GRANT AMOUNT $3,000 1996-97 REQUEST $10,000 RECOMMENDATION $3,000 Page 4 12. MISSION PLAZA CULTURAL COALITION Request Summary: The Coalition (Children's Museum, Art Association, Historical Museum, Little Theatre, etc.) is requesting funding to repaint a joint brochure to promote Mission Plaza as a cultural center, promote the 'Take Five" cultural and historical festival and to expand the tour program for youths and seniors. 1995-96 GRANT AMOUNT $1,200 1996-97 REQUEST $3,712 RECOMMENDATION $23400 13. MUSIC AND ARTS FOR YOUTH Request Summary: MAY is requesting funding for artists fees, promotion, and general expenses Connected with providing concert events. 1995-96 GRANT AMOUNT $2,000 1996-97 REQUEST $4,250 RECOMMENDATION $20000 14. MYSTIC KREWE OF KARNIVAL Request Summary: Mystic Krewe is requesting funding to offset thecost of manufacturing parade barricades. 1995-96 GRANT AMOUNT $5,000 1996-97 REQUEST $10,000 RECOMMENDATION $4,300 The Subcommittee suggests that the funding for manufacturing parade barricades would be better by Enhanced Promotional Funds so that the City, rather than Mystic Krewe of Karnival, actually owns the barricades and can make them available for use at all appropriate special events, not just Mardi Gras. Having made this suggestion, the Subcommittee recommended $4,300 to be use to sup ort other parade expenses. KR IFIC REPERTORYOPERA uest Summary: The Opera is requesting funding for - ntal of:the,Pert ri :Arts Center for their March opera performance. 1995-96 GRANT AMOUNT $2,000 1996-97 REQUEST $3,000 RECOMMENDATION $23500 Page !, 1 ERFORMING ARTS CENTER (YOPAC) Request Summary: The Foundation is requesting funding to continue the.Youth Outreaph for.Performing Arts Center PJogram. 1995-96 GRANT AMOUNT $2,150 1996-97 REQUEST - $3,000 R;RO/FORMING COp11MENDATION $2,000 1� ARTS CENTER (GRAND OPENING FESTIVAL) I � Request Summary: The Performing Arts Center is requesting funding for partial payment of the costs associated with the Grand Opening Festival promotional brochure and advertising. 1995-96 GRANT AMOUNT N/A 1996-97 REQUEST $6,000 RECOMMENDATION $43000 18. SAN LUIS OBISPO ART CENTER, INC. Request Summary: The SLO Art Center is seeking support for the Community Exhibit Series, Live Arts Series and for publicity and promotion materials to increase awareness of the exhibition program. 1995-96 GRANT AMOUNT $4,000 1996-97 REQUEST $7,210 RECOMMENDATION $4,000 r AN LUIS OBISPO COMMUNITY CONCERT ASSOCIATION, INC. Request Summary: Community Concert Association is requesting funding for a portion of the costs associated with providing a student music and education program to San Luis Obispo junior and senior high students and to underwrite 100 season memberships for selected students to attend regular season concerts. 995-96 GRANT AMOUNT $2,000 996-97 REQUEST $3,000 RECOMMENDATION $23000 L Page 6 20. SAN LUIS OBISPO COUNTY BAND Request Summary: The County Band is requesting funding for music, uniforms and equipment to Support increased musician participation and more sophisticated musical performances. 1995-96 GRANT AMOUNT $1,800 1996-97 REQUEST $3,000 RECOMMENDATION $13500 21. SAN LUIS OBISPO COUNTY HISTORICAL MUSEUM Request Summary: The County Museum is requesting promotional elements in the new Museum Book & Gift Shop as funding s funding forr artisans who will create and select materials and designs to be used in the shops memorabilia logo line. 1995-96 GRANT AMOUNT N/A 1996-97 REQUEST $6,700 RECOMMENDATION $2,500 f t�CiV LUIS OBISPO COUNTY SYMPHONY � i� Request Summary: The Symphony is requesting fundin to offset expenses for their four-concert subscription series (Saturday Series)programming be herring le'o r' the new Performin rts Center d at 1995-96 GRANT AMOUNT 1996-97 REQUEST $4000 RECOMMENDATION $7,000 $3,500 23. SAN LUIS OBISPO COUNTY YOUTH SYMPHONY Request Summary: The Youth Symphony is requesting funding to underwrite the cost of their San Luis Obispo concert. 1995-96 GRANT AMOUNT $2,000 1996-97 REQUEST $2,000 RECOMMENDATION $1,800 Page 8 28. SAN LUIS OBISPO LITTLE THEATRE Request Summary: Little Theatre is requesting funding expenses for the Children's Educational Theatre, including production materials; production expenses for a six show season including sets, costumes, props, royalties, etc.; advertising expenses for.a six show season and Fiftieth Anniversary celebration. 1995-96 GRANT AMOUNT $4,000 1996-97 REQUEST $8,000 RECOMMENDATION $5,000 The PCC increased funding for this year in accordance with its practice of cknowledging the additional expenditures that occur during an anniversary year. SAN LUIS OBISPO MOZART FESTIVAL Req-vesi_Summar�The Fe Sn requesting funding to help with tide-scale audience development campai increase attendance an i the Performing Arts Ceri . 1995-96 GRANT AMOUNT $6,000 1995-96 REQUEST $8,000 RECOMMENDATION $4,500 30. SAN LUIS OBISPO SOCCER CLUB ` Request Summary: The Soccer Club is requesting is funding to offset expenses. associated with holding the summer Soccer Tournament. 1996-97 GRANT AMOUNT $1,000 1995-96 REQUEST $3,000 RECOMMENDATION $19100 31. SAN LUIS OBISPO VOCAL ARTS ENSEMBLE Request Summary: The Ensemble is requesting funding to offset expenses for advertising and promotion, printing of ticket fliers and concert programs and concert site rental fees. 1995-96 GRANT AMOUNT $2,000 1996-97 REQUEST $4,000 RECOMMENDATION $2,000 MEETING AGENDA � DATE 7 ITEM # sari Luis Coastal Unified Schoof District 1499 SAN LUIS DRIVE SAN LUIS OBISPO • CA • 93401-3099 y�pUNCIL ❑ COD DIR Telephone: (805)543-2010 �.eAO ❑ FIN DIR AO [3 FIRE CHIEF RNEY ❑ PW DIR �RIUpRIG Q POLICE CHF, ❑ MGMI TEAM [3 SEC DIR Q C FELE Q UTIL DIR �. ❑ ?ERs�DIR James Scoolis Charles E. Teach School 375 Ferrini Avenue June 26, 1996 Swi Luis Obispo, CA 93405 Dear Mayor Settle and Council Members, I am writing to encourage you to give the utmost consideration to the application for grant funds from Music and Arts for Youth(MAY). This is a truly outstanding and valuable local organization. Each year MAY brings many world renowned performers to our small central coast community for the enjoyment of thousands of local community members. But that's not all, as a regular matter of course, MAY also provides free or very nearly free performances for local public school children. During the past three years that I have been principal here, MAY has provided unique opportunities for cultural growth for hundreds of students attending my school. I urge you to support this most worthy organization to the fullest extent possible! Sincerely, JJes Scoolis it) Charles E. Teach School cc:Frederick Balm,Director MAY RECEIVE® JUL C 1 lyyb CITY COUNCIL SAN OBISPO,CA. District Superintendent,EDWIN DENTON,Ed.D. P. I 0UNCIL ❑:CDD DIR MEETING tDA� ACA11 FIN DIR DATES ITEM 0 P,O ❑ FIRE CHIEF �MRNEY ❑ PW DIR CLERWORIG ❑ POLICE CHF ❑.MGMTTEAM ❑ REC DIR ❑ gREAD FILE ❑ UTIL DIR ❑ PERS DIR 1359 Oceanaire Drive �Qf San Luis Obispo. CA 93405 July 1 . 1996 Honorable Allen Settle Mayor. City of San Luis Obispo 990 Palin Street San Luis Obispo. CA 93403 Dear Mayor Settle: I am writing to express my support for the Music and Arts for Youth (M.A.Y. ) grant-in-aid application sent to the Promotional Coordinating Committee. Several. years ago when "i. A.Y. was first formed . I had. the pleasure to attend the first Fresk Quartet concerts . Since then , M.A.Y. has consistently presented- world class artists in concert in San Luis Obispo with a unique twist: they all give fry.= concerts to local school children either before or n_ually the day after their paid performance. This is in keeping With the goals of M.A. Y. to expose children - and their families to -Iultural experiences they would not otherwise have . 2-i--cardless of their socioeconomic status . M.A.Y . has Also onsisti-ntly awarded music .lesson scholarships and instruments to deserving youngst.crs -- approximately $35 , 000 wor+,i2 thus far. This has had a tremendous impact on hundreds Of families in our area whose children would otherwise have no acccSs to private instruction. M. A . Y. has no office overhead, no paid staff, etc. , and exists solely on the revenues generated from concerts and private donations . This is a two-edged sword: their success lhas not been trumpeted as loudly as other groups " ]g, M.A.Y. has no permanent paid .staff. permanent offices , etc . I hope in light of M.A.Y. "s success in reaching out to our _hildren and keeping overhead costs absolutely minimal , that You will fully fund M.A.Y. 's request for $4250 in funds. Sin�y., LESLIE RAMSEY RECEIVED JUL 0 2 Wu CITY COUNCIL 9nN OBISPO. CA MEETING AGENDA DATE 7=ITEM #�_____ 1359 Oceanaire Drive San Luis Obispo, CA 93405 ,July 1 , 1996 Honorable Allen Settle Mayor, City of San Luis Obispo RECEIVED 990 Falm Street San Luis Obispo , CA 93408 JUL Q lyYu Dear Mayor Settle : CITY COUNCIL W 1 c OBISPo,CA I am writing to express my support for the Music and Arts for Youth (M .A. Y. ) grant-in-aid application sent to the Promotional Coordinating Committee. Several years aero when M. A. Y. was first formed I had the Pleasure to attend the first Fresk Quartet concerts . Since then, M_A. Y. has consistently presented world class artists in concert in San Luis Obispo with a unique twist: they all give free concerts to local school children either before or usually the day after their paid performance. This is in keeping with the goals of M. A. Y. to expose children and their Families to cultural experiences they would not otherwise have, regardless of their socioeconomic status . M. A.Y . has also consistently awarded music lesson scholarships and instruments to deserving youngsters --.approximately $35 , 000 worth thus far. . This has had a tremendous impact on hundreds of families in our area whose children would otherwise have no access to private instruction. M. A. Y. has no office overhead, no paid staff, etc . , and exists solely on the revenues generated from concerts and private donations . This is a two-edged sword: their success has not been trumpeted as loudly as other groups ' tLta,1U.5p M. A . Y. has no Permanent paid staff, permanent offices . etc . I hope in light of M. A . Y . "s success in reaching out to our children and keeping overhead costs absolutely minimal , that you will fully fund M .A . Y . " s request for $4250 in funds . Sin�y, LESLIE RAMSEY �` !IW COUNCIL ❑ COD DIR WCAO ❑ FIN DIR cc: Bill Roalman � � ❑ FIRE CHIEF i David Romero I, '� ^BEY ❑ PW DIR Kathy SmiL•h fCLERKORIG ❑ POUCE CHF Dodie Williams ❑ MGMT TEAM O REC DIR ❑ C READ FILE ❑ UTIL DIR ❑ PERS DIR c a-.