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Home My WebLink About708 Meeting PRE-CONSTRUCTION MEETING CHECKLIST PROJECT: BATTERY ELECTRIC BUS CHARGING INFASTRUCTURE PROJECT SPECIFICATION # 2000403 MEETING DATE: JANUARY 15, 2026 MEETING TIME: 1:00 PM MEETING PLACE: 919 Palm – Conference Room 1 1. GENERAL • INTRODUCTIONS AND SIGN IN SHEET • START DATE: FEBRUARY 16, 2026 • CONTRACT TIME: 20 WORKING DAYS • END DATE: MARCH 13, 2026 • LIQUIDATED DAMAGES: $500 PER DAY • WORK HOURS: M – F; 7:00 AM TO 4:00 PM 2. ADDENDUMS • ADDENDUM NO:1 GENERAL QUESTIONS • ADDENDUM NO:2 PLAN REVISIONS • ADDENDUM NO:3 REVISED BID DATE • ADDENDUM NO:4 REMOVE DBA REQUIREMENT • ADDENDUM NO:5 CLARIFICATION OF ADDENDUM 4 3. INSPECTION • REPRESENTATIVES ON SITE: PRIME CONTRACTOR: ______________________ ON SITE FOREMAN: ________________________ CITY INSPECTOR: CONSTRUCTION MANAGER/ INSPECTOR: • COMMUNICATION BETWEEN PARTIES – ALL COMMUNICATION ROUTED FROM PRIME CONTRACTOR’S REPRESENTATIVE __________________________________ THROUGH CITY INSPECTOR • PRIME CONTRACTOR TO SCHEDULE INSPECTIONS AS NEEDED • INTERMITTENT/PERIODIC INSPECTIONS BY CITY REPRESENTATIVE • OTHER 4. SUBMITTALS • CONTRACTOR SUPPLIED ALL SUBMITTALS PER NOTICE TO PROCEED & PRIOR TO STARTING WORK? 1. EMERGENCY CONTACT LIST 2. REPRESENTATIVE AT THE SITE OF WORK AUTHORIZED TO SIGN EXTRA WORK TICKETS 3. REPRESENTATIVE AUTHORIZED TO SIGN CHANGE ORDERS 4. CALTRANS EQUIPMENT RENTAL RATES FOR EQUIPMENT USED TO COMPLETE WORK 5. WORK SCHEDULE 6. TRAFFIC CONTROL APPLICATION 7. TRAFFIC CONTROL PLANS 8. WATER POLLUTION CONTROL PLAN 9. LOCATION OF CONSTRUCTION YARD 10. LOCATION OF DISPOSAL SITE 11. EVIDENCE CONSTRUCTION YARD IS CORRECTLY PERMITTED IF CONSTRUCTION YARD IS NOT YOUR BUSINESS ADDRESS 12. EVIDENCE DISPOSAL YARD IS CORRECTLY PERMITTED. 13. DOOR HANGER FOR NOTIFICATION OF ADJACENT PROPERTIES • MATERIALS □ ARE MATERIALS READILY AVAILABLE? □ DELIVERY & STORAGE • OTHER REQUIRED SUBMITTALS □ SUBMITTAL SCHEDULE □ TRAFFIC AND PEDESTRIAN CONTROL PLAN - (5) DAY REVIEW TIME - IF VIOLATED, WORK STOPS UNTIL CORRECTED/ (SEE SPECIAL PROVISIONS FOR LDS) □ WATER POLLUTION CONTROL PLAN (CITY AND/OR CAL TRANS FORM) - NEED GRAVEL BAGS & SPILL KIT ON SITE AT ALL TIMES FOR SPILL CONTAINMENT 5. EXTRA WORK • NEW AND UNFORESEEN WORK DETERMINED BY ENGINEER NOT COVERED BY BID ITEMS OR COMBINATION OF THOSE ITEMS. • PROCEDURE PER STANDARD SPECIFICATIONS SECTION 4-1.05 • CITY MUST BE NOTIFIED PRIOR TO ANY EXTRA WORK BEING PERFORMED • DAILY WORK REPORTS SIGNED DAILY, EVEN WHEN DISPUTE IF WORK PART OF CONTRACT 6. PERMIT REQUIREMENTS • CITY ENCROACHMENT PERMIT (NO FEE) – CONTRACTOR NEEDS TO SIGN • TRENCHING OVER 5’ REQUIRES ANNUAL CAL OSHA EXCAVATION PERMIT • EVIDENCE THAT CONSTRUCTION YARD / DISPOSAL SITE ARE CORRECTLY PERMITTED • BUILDING PERMIT 7. NOTICE TO PUBLIC • DOOR HANGER TO ADJACENT PROPERTIES - 48 HOURS’ NOTICE REQUIRED WITHIN 100 FT. OF WORK AREAS - SUBMIT FOR APPROVAL • TRANSIT (BUSES) - 72 HOURS IN ADVANCE OF WORK REQUIRING TRANSIT LINE REROUTE - POST ANY TRANSIT STOP AFFECTED 48 HOURS IN ADVANCE • NOTICE TO POLICE & FIRE • NO PARKING PROCEDURES (30 HOUR POSTING PER STANDARD SPECIFICATION 12-3.01) o CONTACT POLICE DISPATCH AT 805-781-7312 o USE CORRECT DATES ON SIGNS 8. SCOPE OF WORK • PLANS AND SPECIFICATIONS • PLAN OF EXECUTION / METHODS PROPOSED BY CONTRACTOR • CITY DETAILS AND REQUIREMENTS / EXPECTATIONS • PRESERVATION OF PROPERTY • PUBLIC SAFETY, HOUSE KEEPING, TRENCH MAINTENANCE (IF VIOLATED, WORK STOPS) • PUBLIC ACCESS TO PROPERTY AND BUSINESSES • POTHOLE EXISTING UTILITIES • POLLUTION CONTROL FOR CREEKS AND DRAIN INLETS (IF VIOLATED, WORK WILL STOP) • SAW CUTTING REQUIRES A VACUUM (IF VIOLATED, WORK WILL STOP) • CONSTRUCTION SURVEY / PRESERVATION OF MONUMENTS AND BENCH MARKS - LICENSED LAND SURVEYOR TIE OUT ALL MONUMENTS & BENCHMARKS WITH IN 24” OF WORK AREA (STANDARD SPECIFICATION 5-1.07) - TIE OUT ALL UTILITY COVERS AND STRIPING 9. SPECIAL REQUIREMENTS OR RESTRICTIONS • COORDINATE UTILITY SHUT OFFS • CITY WILL TURN ALL MAIN LINE VALVES • CONSTRUCTION WATER AT CITY CORPORATION YARD NO LONGER AVAILABLE TO CONTRACTORS • RE-CLAIMED WATER AVAILABLE UPON APPROVAL OF VEHICLE INSPECTION BY CITY INSPECTOR (BRETT) 10. PAY ESTIMATES AND CERTIFIED PAYROLL REQUIREMENTS • SUBMIT CERTIFIED PAYROLL FOR PRIME AND ALL SUB-CONTRACTORS WEEKLY - $1,000 - $10,000 RETENTION FOR UNSATISFACTORY PAYROLL SUBMITTAL • PAY ESTIMATE CUT OFF DATE END OF EACH MONTH • USE OF LISTED SUB-CONTRACTORS ON SITE (0.5% OR $10,000.00) – SEE STANDARD SPECIFICATIONS SECTION 5 11. PROJECT CLOSEOUT REQUIREMENTS • FINAL PROCEDURE – ALL PROJECTS - WORK COMPLETED - NOTICE OF COMPLETION FILED WITH COUNTY (WITHIN 5 DAYS ACCEPTANCE BY PUBLIC WORKS DIRECTOR) - CONFIRMATION OF DEPARTMENT OF INDUSTRIAL RELATIONS (DIR) REGISTRATION FOR PRIME AND SUB CONTRACTORS THROUGH COURSE OF PROJECT - CITY MANAGER/COUNCIL ACCEPTS PROJECT - FINAL PAY/RETENTION PAYMENT RELEASED (40 DAYS AFTER NOTICE OF COMPLETION FILED WITH COUNTY) • WARRANTIES: - GENERAL – ONE YEAR • RESTORATION OF PRIVATE PROPERTY • MAINTENANCE AGREEMENTS (AND PAYMENT IF APPLICABLE) • AS-BUILT DRAWINGS • ALL PUNCH LIST ITEMS, WARRANTIES, O&M MANUALS, AS-BUILTS SHALL BE COMPLETED/ SUBMITTED WITHIN CONTRACT PERIOD OR LIQUIDATED DAMAGES WILL APPLY 12. CLAIMS • PROCEDURE PER STATE STANDARD SPECIFICATIONS SECTION 5-1.43 - INITIAL NOTICE OF POTENTIAL CLAIM – WITHIN (5) DAYS DISPUTE FIRST AROSE - SUPPLEMENTAL NOTICE OF POTENTIAL CLAIM –WITHIN (15) DAYS OF SUBMITTING INITIAL NOTICE OF POTENTIAL CLAIM - FULL AND FINAL DOCUMENTATION OF POTENTIAL CLAIM –WITHIN (30) DAYS OF COMPLETION OF WORK RELATED TO POTENTIAL CLAIM • CERTIFIED WITH REFERENCE TO CALIFORNIA FALSE CLAIMS ACT • ALL FORMS ARE AVAILABLE ON THE CITY WEBSITE 13. OTHERS • SITE SAFETY / FIRST AID • RESTROOMS ON SITE – CONTRACTOR TO PROVIDE • ADDITIONAL PLANS AND SPECS NEEDED? • OUTREACH TO RESIDENTS AND BUSINESSES IF NEED TO RESTRICT ACCESS • ACCIDENTS WITHIN THE PROJECT SITE PROCESS SIGN IN SHEET Pre-Construction Meeting Project Name Specification No. 2000403 January 15, 2026 @1:00PM 919 Palm Conference Room –1 Name Agency / Company Phone E-Mail James Yanez SLO PW 805.503.8011 jyanez@slocity.org Bobby Browning SLO PW 805.783.7710 bbrowning@slocity.org Brett Sinkovich SLO PW 805.440.7172 bsinkovi@slocity.org