HomeMy WebLinkAbout10/22/1996, C-2 - UTILITY CHEMICAL BIDS FOR 1997/98 council
Oct. 22 1996
acEnba uEpoRt
CITY OF SAN LUIS OBISPO
FROM: John Moss, Utilities Director
Prepared By: Gary W. Henderson, Water Division Manager Er 41
SUBJECT: Utility Chemical Bids for 1997/98
CAO RECONEM EE NDATION
By motion, approve bid package for 1997-1998 Water Treatment Plant and Water Reclamation
Facility chemicals; authorize staff to solicit bids; authorize CAO to award the contract to lowest
responsible bidder(s)if bid is within the staff cost estimate, and authorize CAO to extend contract
for an additional year if chemical cost increases are within cost of living increase.
DISCUSSION
Plans and specifications have been prepared for the soliciting of competitive bids for chemicals
required over the next year for the Water and Water Reclamation Treatment processes.The
contracts with the chemical supply companies may be extended an additional year, with CAO
approval, if cost increases are within cost of living increases. The competitive chemical bidders
list included with the package is the result of similar City requests for bids for treatment
chemicals over the years. The chemicals, estimated at a combined annual cost of$351,200 in
1996/97 and $364,600 in 1997/98, are listed below:
CHEMICAL BUDGET LINE ITEM 19%-97 1997-99
WATER TREATMENT PLANT
Sodium Hypochlorite SM551S-360-293 $38,000 $38,000
Liquid Alum 500-5515-360-282 $26,000 $26,000
Filter Aida 500-5515-360-305 $7500 $7,500
Sodium Silicofluoride 500-5515-360-412 $4,500 $4,500
Sodium Hydroxide 500-5515-360-292 $8,000 $8,000
TOTAL $84,000 $84,000
WATER RECLAMATION FACILITY
Sodium Hypochlorite 520-5533-360.293 $171,200 $179,800
Ferrous Chloride 520.5533-360-292 $ 13,000 S 13,700
Sodium Bisulthe 520-5533-360.376 $73,000 $76,600
Sodium Hydroxide 520-5533-360-292 $ 10,000 10
TOTAL $267,200 $280,600
All chemical suppliers are required in the bid documents to supply chemicals in accordance with
applicable American Water Works Association standards and the City specifications.
As in past years, specification packages will be sent to all of the various chemical companies
(15) that supply the required chemicals and the lowest responsive/responsible bidder for each
chemical will be selected to supply the City's treatment chemicals.
Council Agenda Report - 1997/98 Chemical Bids
Page 2
FISCAL EMPACT:
A total of$110,000 in the Water Treatment Plant operating budget (Water Fund) and $295,200
in the Water Reclamation Facility operating budget (Sewer Fund) was approved as a part of the
1996-97 Budget to support the purchase of chemicals to treat water and wastewater (1995-97
Financial Plan).
Current chemical contracts extend through January 31, 1997. This bid process is for contracts
to begin February 1, 1997 and continue through 1997-98. This approach will allow the Utilities
department to budget accurately for chemical costs in the 1997-99 Financial Plan and 1997-98
budget development.
199G 97 BUDGET EOR ;CHEMICALS BY FUND
water Treatment .
Sodium Hypochlorite 60,000
Liquid Alum 26,000
Filter Aids 7,500
Sodium Silicofluoride 4,500
Sodium Hydroxide 12,000
Total Water Fund $110,000
YVat 12edamati- F.aahty
Sodium Hypochlorite 171,200
Ferrous Chloride 13,000
Sodium Bisulfite 73,000
Sodium Hydroxide 38,000
Total Sewer Fund $295,200
The bid package is available in the Council Office for review.