HomeMy WebLinkAbout12/03/1996, C-13 - AGREEMENT FOR CAL POLY CONTRIBUTIONS TO SLO TRANSIT FOR FISCAL YEAR 1996-97 jCouncil Z"/3 0
ac cn as REpoat fir_
C I T Y OF SAN LUIS O B 1 S P 0
FROM: Michael D. McCluskey, Public Worts Director
Prepared By: Harry Watson, Transit Manager
David Elliott, Administrative Analyse
J
SUBJECT: Agreement for Cal Poly Contributions to SLO Transit
for Fiscal Year 1996-97
CAO RECOMIIUMNDATION
By motion,
1) approve an agreement for fiscal year 1996-97 with Cal Poly in the amount of$169,000
to provide free rides on SLO Transit to Cal Poly riders and continue peak hour tandem
service to Cal Poly
2) authorize the Mayor to execute the agreement
DISCUSSION
Since 1985 Cal Poly students, faculty members, and staff members have been able to ride
SLO Transit for free by showing a Cal Poly ID card when boarding the bus. Each year since
1985-86 Cal Poly has contributed an amount intended to cover the fare revenue not collected
from the Cal Poly riders when they ride for free. These contributions have come from a
parking fines and forfeitures fund.
Cal Poly contributions have averaged $242,700 over the last three years. Because of
changing priorities and budget constraints, Cal Poly officials stated last spring that starting in
1996-97 Cal Poly would be able to pay only $126,000 from the parking fines and forfeitures
fund each year. Such a substantial reduction, coupled with dramatic cutbacks in federal
grants, presented an immediate financial crisis for SLO Transit. On August 20, 1996 the
Council appointed Dodie Williams and Bill Roalman to meet with Cal Poly officials and
work out a mutually acceptable plan of fare increases and service reductions to resolve the
budget shortfall for 1996-97.
To close most the gap for 1996-97, the City proposed four strategies:
1) raising fares
2) redirecting capital project budgets to operations
3) charging Cal Poly riders 25 cents per trip
4) eliminating peak hour tandem service (extra buses) to Cal Poly
�i3-1
Council Agenda Report- Agreement for Cal Poly Contributions to SLD Transit
Page 2
On November 19, 1996 the Council raised fares and authorized shifting capital project grant
money to operations.
To maintain free rides for Cal Poly riders through June 30, 1997 Cal Poly agreed to
contribute an additional $37,000. To maintain peak hour tandem service through June 30,
1997 Cal Poly agreed'to contribute an additional $6,000. These decisions brought Cal Poly's
offer for 1996-97 up to $169,000.
FISCAL EWPACT
SLO Transit Operating Expenditures for 1996-97 $12300,800
SLO Transit Operating Revenues for 1996-97:
Federal Transit Administration Grants $180,000
State TDA Grants 603,100
State TDA Grants Redirected from Capital Project Budgets 228,000
Cal Poly In-lieu Fare Contribution - Base Amount 126,000
Additional Cal Poly Contributions 43,000
Cash Fares and Pass Sales 96,800
Additional Fare Revenue from Fare Increases 24,000
Other Revenue (mostly interest) 2.600
Total SLO Transit Operating Revenues for 1996-97 $1,303,500
One concept that emerged from negotiations with Cal Poly was that Cal Poly should
contribute an amount roughly proportional to the number of Cal Poly riders. The following
table shows that this proportion will be maintained for 1996-97:
Estimated Cal Poly Riders for 1996-97 585,000 59 %
Cal Poly Contribution for 1996-97 $169,000 58 %
Estimated non-Cal Poly Riders for 1996-97 409,000 41 %
City Contribution for 1996-97 $120,800 42 %
ATTACHMENT: Agreement
x-13
STATE flF CAIMOP\U CONTRACT NUMBER AM• ❑ CO\TRACTOR
STANDARD AGREEMENT = ATTORNEY GE N(RAL P707491 N° ❑ STATE nGexcY
sTD.:(REV.r/aai
CONTRACTORS STATE I.D.NUMBER ❑ DEPT.OF GL`.S[R
96.6000781 ❑ CONTROLLER
AGREEMENT, made and cntcrcd into this�day of JULY. 1926, ❑
in the State of California, by and between State of California, through its duly elected or appointed, ❑
qualified and acting
TGIF OF OFFICER ACTING FOR SCATS AGENCY
Procurement&Support Services Officer California Polytechnic State University,San Luis Obispo hereafter called the State,and
CTIY OF SA.N LUIS OBISPO.TRANSIT Sl'STEht hereafter called the Contractor.
WITNESSETH: That the Contractor for and in consideration of the covenants, conditions, agreements, and stipulations of the State
hereinafter expressed, does hereby agree to furnish to the State services and materials, as follows:
(Set forth saviee to be rendered by Contractor,amount to be paid Contractor,rime for performance or completion,and attach plans and specification;if any.)
CAL POLY, SLO/CITY NO FARE PROGRAM TRANSIT SYSTEM AGREEMENT
The attachment, marked EXHIBIT 'A', Consisting of 5 pages hcrcto is made a part of this agreement by reference thereto.
The term of this agreement is from July 1, 1996 through June 30, 1997.
Total amount payable on this agreement shall not exceed One Hundred Sixty Nine ThQusAnd DQ11arS ($169.,000)..
CONTINUED ON Z SHEETS, EACH BEARING NAME OF CONTRACTOR AND CONTRACT NUMBER.
The provisions on the reverse side hereof constitute a part of this agreement.
IN WITNESS WHEREOF, this agreement has been executed by the parties hcrcto, upon the date first above written.
STATE OF CALIFORNIA CONTRACTOR
AGENCY COATRACTO R(IF On IER TIIAN AN INDIVIDUAL STATE WHEnIER A CORPORATION.
Cal Poly State University,San Luis Ob' PARTNERSHIP.ETC.)
CrrY OF SAN LUIS OBISPO-TRANSrr SYSTEM
BY(AUI7i BY(AUTNOR17ED SIGNATURE)
X X
PRINTED NAME O E-RSON SIGNING PRINTED NAME AND TITLE OF PERSON SIGNING
Ray Macias
TITLE ADDRESS
Director of Support Services 990 PALM STREET,SAN LUIS OBISPO,CA 93503
AMOUNT ENCUMBERED BY PROGRAM/CATEGORY(C0DE ANb TITLE) FUND Tir1E
aTHIS DONNENT PRF-CM BUS PROGRAM PARKING REVENUE Department of General Services
use Only
PRIOR AMOUNT ENCUMBERED (OPTTONAL USES
FORIM CONTRACT PUBLIC SAFETY SERVICES/CAMPBELL/STOVER
S ITEM I CHAPTER STATUTE FISCAL YEAR
TOTAL AMOUNT ENCUMBERED EC 89700&89701 1282 96 96-97
TO MATEOBIECT OF ExPENDITURE(CODE AND TITLE)$ 6.62205-5520
I haeby carify upon my oRn personal lamo%ledge that budgeted jurats are TbA NO. BR NO.
V 'e for the peiod of the apendimm stared above.
S. JRE OF ACCOUNMO OFFICER DATE
X �lri/l�G
as 49M
CITY OF SAN LUIS OBISPO-TRANSIT SYSTEM
STANDARD AGREEMENT NO.P707481
PAGE 2
1. The Contractor agrees to indemnify, defend and save harmless the State, its officers, agents and
employees from any and all claims and losses accruing or resulting to any and all contractors,subcontractors,
materialmen, laborers and any other person, firm or corporation furnishing or supplying work, services,
materials or supplies in connection with the performance of this contract, and from any and all claims and
losses accruing or resulting to any person, firm or corporation who may be injured or damaged by the
Contractor in the performance of this contract
2. The Contractor, and the agents and employees of Contractor, in the performance of this agreement,
shall act in an independent capacity and not as officers or employees or agents of State of California.
3. The State may terminate this agreement and be relieved of the payment of any consideration to
Contractor should Contractor fail to perform the covenants herein contained at the time and in the manner
herein provided. In the event of such termination the State may proceed with the work in any manner
deemed proper by the State. The cost to the State shall be deducted from any sum due the Contractor
under this agreement, and the balance, if any, shall be paid the Contractor upon demand.
4. Without the written consent of the State, this agreement is not assignable by Contractor either in
whole or in part.
S. Trine is of the essence in this agreement.
6. No alteration or variation of the terms of this contract shall be valid unless made in writing and signed
by the parties hereto, and no oral understanding or agreement not incorporated herein, shall be binding on
any of the parties hereto.
7. The consideration to be paid Contractor, as provided herein, shall be in compensation for all of
Contractor's expenses incurred in the performance hereof, including travel and per diem, unless otherwise
expressly so provided.
CITY OF SAN LUIS OBISPO-TRANSIT SYSTEM
STANDARD AGREEMENT NO.P707481
PAGE
Payment For Services:The Contractor shall be reimbursed quarterly in arrears.All invoices for this
agreement are to be sent to the University Accounting Office,Administration Building,Room 129,
California Polytechnic State University,San Luis Obispo,CA 93407.by All invoices for this agreement
MUST have the Standard Agreement Number P707481 and they must be apprmwed for payment by
Cindy Campbell,coordinator for this agreement.
Funding:The availability of funds for this agreement is contingent upon the approval of the Legislature
and Governor of necessary funding of the State Budget.
Prompt Payment Act:Invoices paid on this agreement are subject to the Prompt Payment Act
(Government Code Section 926.17).
Examination and Audit:The Contracting parties shall be subject to the examination and audit of the
Auditor General of the State of California for a period of three years after final payment under the
contract.The examination and audit shall be confined to those matters connected with the performance of
this contract,including,but not limited to,the costs of administering this agreement(Government Code,
Section 10532).
Contractor's National Labor Relations Board Certification:By signing this agreement,the contractor
certifies that no more than one final unappealable finding of contempt of court by a Federal Court has
been issued against the contractor within the immediately preceeding two-year period because of the
contractor's failure to comply with an order of a Federal Court which ordered the contractor to comply
with an order of the National Relations Board(Public Code Section 10296).
Discrimination Clause:During the performance of this agreement,contractor and its subcontractors shall
not unlawfully discriminate against any employee or applicant for employment because of gender,race,
color ancestry,religious creed,national origin,physical disability,mental disability,medical condition,
age,marital status,and denial of family care leave. Contractors and subcontractors shall insure that the
evaluation and treatment of their employees and applicants for employment are free of such
discrimination Contractor and subcontractors shall comply with the provisions of the Fair Emplo3ment
and Housing Act(Government Code,Section 12990 et seq.)and the applicable regulations promulgated
thereunder(California Code of Regulations,Title 2, Section 7285.0 et seq.).The applicable regulations of
the Fair Employment and Housing Commission implementing Government Code, Section 12990(a-f),set
forth in Chapter 5 of Division 4 of Title 2 of the California Code of Regulations are incorporated into this
contract by reference and made a part hereof as if set forth in full.
Insurance:Contractor shall provide the University a Certificat of Workers' Compensation and Insurance
and General Liability Insurance prior to the commencement of the services that shall provide:
1. That the State of California,the Trustees of The California State University,the University,and the
employees,off3icers,and agents of each of them are included as additional insureds.
2. That the insurer will not cancel insured's coverage without 15 days prior written notice to the
University.
3. That the State,the Trustees,and the University,and the employees, officers,and agents of each of
them will not be responsible for any premiums or assessments on the policy.
c�3-s
.:.At11Dl j "A"
Page 2
,ri I
c
ityof san tuis OBISPO
955 R�orro Street • San Luis Obispo, CA 93401
February 10, " 1993
Frank Lebens
vice President, Business Affairs
California state Polytechnic university
San Luis Obispo, CA 93407
Dear ].fr. Lebens:
It has been the practice in previous years for this mutually
beneficial contract between Cal Poly University and San Luis Obispo
City CitTransit to base the re-muneration on last year's actual
ridership, and the current year's contractual cost of providing
that service.
We are in the first year of a three year contract with a new
service provider. Our contractual cost per mile has gone up 33g,
from $1. 90 per mile last year to $2.463 per mile this year.
We have enjoyed a substantial increase in ridership due in large
part to the addition of p.m. tandem service on Routes 1 and 4, the
addition of tandem service on Route 2, and the addition of a
floating tandem which responds to overload conditions experienced
on any of the routes.
A new phenomenon experienced by the transit system, a result of Cal
Poly budgetary cutbacks, has been a peak capacity situation on
inbound routes throughout our service day. This is driven by the
number of students that are now availing themselves of evening
classes, and those' who ,experience large tine breaks in their
academic day acid make multiple trips to the campus.
The additional service mentioned above has been welcomed by
increasing numbers of students, by increasing the likelihood that
they will encounter a bus that has space available for their use.
It has also enhanced our on tine performance from 87% to 950, which
allows for transfers from our various routes to those which are.Cal
Poly bound.
SLO Transit has added an additional three backup buses and two new
transit coaches to our fleet in this last year. As a test
demonstration prior to introducing the backup buses into regular
daily service, staff added all three backup buses to its inbound
Route 1 service in the a.m. hours, and to its Route 2 p.m. service
outbound to see if we could reach a point of diminishing returns.
EXHIBIT "A"
Page 3
Lebens '
The result was that we had four inbound buses on Route 1 and four
outbound buses on Route 2 in the a.m. and p.m. , respectively. We
found that in less than three days, the students had discovered our
expanded service test and we again were intermittently experiencing
standing room only .on those two routes.
Withthe addition of the two new buses, one of which is a
replacement bus and one is an expansion bus, SLO Transit will be
adding a fifth express route from campus to the Laguna Lake area,
returning via City Hall and mirroring Route 1's inbound service on
Mill and Grand back to the U.U. in March of this year. We also
have " on order for projected September delivery two compressed
natural gas fueled buses, and our program is to add a third
compressed natural gas fueled bus early next year. These three
buses, when added to our recently received .advanced design trap-
equipped diesel buses and three of our older coaches that are being
retrofitted with 1992 clean diesel technology, will provide a very
user friendly, low polluting transit fleet with which to serve our
community. -
In previous discussions with both yourself and Joe Risser, you have
indicated your desire to establish a multi-year contract (which has
been the practice in previous years) . Should that still be your
desire, subsequent year contractual amounts should be tied to
contract escalation costs as they are built into SLO City's
contract with the service provider. The escalation factor in our
service contract is 9. 6% per year. A three year contract would be
as follows:
1991-92 actual system ridership 837,585 passengers,
multiplied by 70% Cal Poly student ridership, equals
586,310 Cal Poly students on the system last year.
586,310 Cal Poly riders, times our actual after fare
box net cost per passenger of 42 cents per passenger,
equals a 1993-94 Cal Poly contract amount of $246,250.
Using the 9.6o per year service contract increase
factor, our 1994-95 Cal Poly contract amount would be
$269, 890. .
The 9. 6% increase for the following year would take the
third year of our contract, 1995-96 to $295,799.
The second and third years of the contract should be
validated by actual Poly ridership, to protect both Cal
Poly and the City should ridership increase or decrease
significantly. The attached graphs (from our current
short range transit plan) show system wide ridership of
71% being Cal Poly students. The individual routes
show Poly ridership ranging from 21% to 91%.
• EMBIT "A"
Page 5
X. . 75
_
cc
-.•J.
b '
O0.
a
- - per''
LL
-• - O y
J:. ad• ..
U L
CL p
>% U)
r.+ *14
cz
V r •- _
_ ••.'. L -
CV
7
6 C3
_ ca CC 7
� •N _ ••_ -- j C e r
.. . C r'i. J - Vii» .. U• O _ �:•
Lij
CL
L4 0
• 4.' -vv��— 1L - r -• VP CS
LU
16
Lu
-ra~ sem_ .jZ••. .. _... n- r' CC -•
75 0
2t
-
.Z -
od
CO)
Ip .. _
O L _ :<. CL
cc
". U
U art:
h o
GO
0 N
�y
- - EMBIT "A"
Page 9
Figure 3-3
.: .. ARE TYPE .':..: '•"'•,_�;% � '�` : _
` '�_ EMWIDE RIDERSHIP by F
Snior-Disabled: ChildreNOth&:.` %'' :...;•'_=r.:' , r:,:_ -; :':;; '=-.;`_ .
e
_ .i . . �\: •rte•. w i._.. .:�5� ;.
.� f '1 •tri� �::` ,.r'.
' - ♦:�-ate i 1�:�" �•+' -'' .
- _ Cal Poly: 71vo -