HomeMy WebLinkAbout05/20/1997, C-8 - APPROVAL OF APPLICATION FOR GRANT FUNDS FOR THE CITY'S NATURAL RESOURCES PROGRAM FROM THE CALIFORNIA DEPARTMENT OF FORESTRY AND FIRE PROTECTION'S URBAN FORESTRY GRANT PROGRAM council Lb
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C I T Y OF SAN L U IS O B I S P O
FROM: Ken Hampian,Assistant City Administrative Officer
Prepared By: Neil Havlik,Natural Resources Manager
SUBJECT: APPROVAL OF APPLICATION FOR GRANT FUNDS FOR THE
CITY'S NATURAL RESOURCES PROGRAM FROM THE
CALIFORNIA DEPARTMENT OF FORESTRY AND FIRE
PROTECTION'S URBAN FORESTRY GRANT PROGRAM
CAO RECOMMENDATION
Adopt a Resolution authorizing staff submittal of a grant application to the California Department
of Forestry and Resource Conservation in amount of$16,500 for purchase of trees for use at the
open space lands along Highway 101 at the Water Reclamation Facility and associated educational
information.
DISCUSSION
The Department of Forestry and Fire Protection has an annual grant program that assists local
agencies in tree planting programs. The program covers the cost of the trees only, except for a
small portion(not to exceed 101/6)that may be used for educational purposes. Because of increased
citizen interest in San Luis Obispo Creek, especially in the area of the Water Reclamation Facility,
and the availability of volunteer support for planting programs, staff felt that this year would be
opportune for seeking fimding support for a comprehensive planting program at that site. At an
average cost of$15 per tree(for five-gallon stock), staff is recommending authorization to purchase
1,000 trees for this area All would be California native species, including coast redwood,Douglas
fir, coast live oak, valley oak, tanbark oak, bigleaf maple, box elder, Fremont and black
cottonwood, islay, blue elderberry, buckeye, bay, and possibly Torrey pine and Santa Lucia fir.
Plantings would be located in the northerly portion of the WRF fields (to avoid conflict with
anticipated enlargement of the WRF ponds) and along the banks of San Luis Obispo and Prefrmo
Creeks. For the educational component of the project we will be proposing the development and
use of a pamphlet describing the trees at the site and their value as residential plantings, at an
estimated cost of$1,500.
FISCAL IMPACT
This grant, if successful, will have a modest, beneficial fiscal effect by providing outside funding
support for the community goal of planting 2,000 trees by the year 2000. Planting would be by
volunteers, watering would likely be done by a combination of volunteers and a temporary
irrigation system (which cannot be charged to the grant). Some staking will be necessary; stakes
also cannot be purchased with grant funds and we therefore anticipate allocation of approximately
$1,500 from the Natural Resources Program or other outside contributions to fiord the stakes. Staff
is working with the Land Conservancy to find methods of sharing materials as the Land
Conservancy is also engaged in a major tree planting program along San Luis Obispo Creek south
of the City.
Council Agenda Report-Tide of Report
Page 2
CONCURRENCES
The City Arborist is supportive of the grant request, and is in fact central to it, as he must ensure that
the nursery stock purchased for the project meets the standards set by the Department of Forestry, as
well as provide certain other assurances. The Utilities Department, which is responsible for the City
property which is the site of the project, is likewise supportive of the effort.
Attachments
Resolution
Grant Program Summary
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RESOLUTION NO.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN LUIS OBISPO
AUTHORIZING APPLICATION FOR GRANT FUNDS FROM THE CALIFORNIA
DEPARTMENT OF FORESTRY AND FIRE PROTECTION'S
URBAN FORESTRY GRANT PROGRAM
FOR THE PROJECT KNOWN AS
THE SAN LUIS OBISPO NATIVE TREE PROJECT
WHEREAS, the people of the State of California have enacted the California
Wildlife, Coastal and Park Land Conservation Act of 1988, which provides funds to the
State of California and its political subdivisions for urban forestry programs; and
WHEREAS, the State Department of Forestry and Fire Protection has been
delegated the responsibility for the administration of the program within the State, setting up
necessary procedures governing application by local agencies and non-profit organizations
under the program; and
WHEREAS, said procedures established by the Department of Forestry and Fire
Protection require the applicant to certify by resolution the approval of application before
submission of said application to the State; and
WHEREAS, the applicant will enter into an agreement with the State of California to
cant'out a tree planting project;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of San Luis
Obispo hereby-
1.
ereby1. Authorize the filing of an application for State grant assistance from the Urban
Forestry Program under the California Wildlife, Coastal, and Park Land Conservation Bond
Act of 1988 for the above project, and
2. Certifies that said applicant has or will have sufficient funds to operate and maintain
the project; and
3. Certfies that funds under the jurisdiction of the City Council of the City of San Luis
Obispo are available to begin the project; and
4. Certifies that said applicant will expend grant funds prior to January 31, 1999; and
5. Appoints the City Administrative Officer or his designee as agent of the City to
conduct all negotiations, execute and submit all documents, including, but not limited to,
applications, agreements, amendments, payment requests and so on, which may be
necessary for the completion of the aforementioned project.
Approved and adopted this 20th day of May, 1997.
On motion of . seconded by and on
the following roll call vote:
AYES:
NOES:
ABSENT:
�Xr
The foregoing resolution was adopted this day of_ __ : 1997.
Allen K Settle, Mayor
ATTEST:
Bonnie L Ga4 City Clark-
APPROVED
lerk APPROVED AS TO FORM:
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1997 APPLICATION AND GUIDELINES
FOR THE
URBAN FORESTRY GRANT PROGRAM
under the
California Wildlife, Coastal, and Park Land
Conservation Bond Act of 1988
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I INTRODUCTION
This guide has been developed to assist cities, counties, districts, and
non-profit organizations apply for grants under the urban forestry portion
of the California Wildlife, Coastal, and Park Land Conservation Bond Act of
1988 (Proposition 70) .
The California Department of Forestry and Fire. Protection' s (CDF) 1997/98
allocation under Proposition 70 will be a minimum of $633, 000 .
II PROGRAM GOALS
A. Plant large crowning, environmentally tolerant and high quality trees
in appropriate places to provide shade and other human benefits.
B. Require a commitment to long-term tree maintenance to ensure health,
long-term survival and safety.
C. Promote proper tree planting techniques and improve tree maintenance
practices.
D. Incorporate community involvement/participation/education and
stewardship into every project.
E. Increase statewide public awareness of the benefits of urban forests
and .long-term management through public outreach programs.
F. Encourage projects that will inspire similar projects by leveraging
community resources .
III IMPORTANT POINTS
A. The deadline for receipt of your proposal is 4:00 p.m. , Friday,
May 23, 1997 . A postmark of May 23, 1997, will not be accepted.
B. A minimum of $633, 000 is available for grants.
C. Successful applicants will be notified in July. The anticipated start
up date is October, 1997. Work cannot begin until contract is fully
executed.
D. Projects must be completed within 18 months of project award.
Exceptions may be allowed if sufficient justification is provided and
approved in writing.
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E. Eligible costs are limited to the purchase of trees and purchase
and/or production of educational material. See Section X for more
detail.
[ ] General Tree Planting Assistance:
limited to the purchase of trees and purchase and/or
production of educational material related to the planting
project, not to exceed 104 of the requested grant.
( ] Local government/Power Utility Cooperative:
(may only be used for Projects under owerlines)
limited to the purchase of trees, stakes, ties, fertilizer,
soil amendment, root barriers (when required by local
ordinance) , and educational materials related to the
planting project, not to exceed 104 of the requested grant.
F. The nursery invoice (s) must accompany each of your invoices. See
Section XXIII for more detail on submitting your invoices.
G. A completion report must be submitted within 60 days of completion of
the project. See Section XXIV on preparing your completion report.
H. Grant recipients will need start-up and operating funds to cover
expenses until invoices are reimbursed by the State. Advance payments
will not be made by the State. It- normally takes 60 days to process
the invoice and issue a check.
1 . In accordance with State contract requirements, an amount equal to lot
of the invoice will be withheld from each payment. Final payment will
include the 104 withholding.
J. The maximum grant request is $30, 000 and the minimum request is
$1, 000. The cost of individual trees must not exceed the average
California wholesale rate for a high quality 15 gallon tree of the
species to be planted. Maximum reimburse rate will not exceed $60.
K. An amount equal to 104 of the total grant amount may be used for
public awareness and education to encourage public participation,
stewardship, and additional community tree planting. Specific plans
must be submitted with your application if you are planning to do
this.
L. Projects will be evaluated and rated solely on the information
contained in the grant application and proposal. Make sure they are
complete and accurate.
M. Grants under this program will be limited to one per applicant per
year and a total of four grants over the life of this program.
Applicants that have already received four Proposition 70 Urban
Forestry Grants will not be eligible for another grant under this 1996
Request for Proposals.
V. The purchased trees must meet the standards specified for acceptance
of nursery trees. See Appendix I.
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IV ADMINISTRATION
To receive a grant, successful applicants must enter into an agreement with
the Director of Forestry and Fire Protection. Grant recipients must agree
to complete their project and allow for periodic inspection. In return,
the Director agrees to share the cost of the project. You will also be
required to obtain a resolution from your Board of Directors, City Council,
or. Board of Supervisors that authorizes your project and allows the person
responsible for the project to sign legal documents.
The Program Administrator is:
Eric A. Oldar
California Department of Forestry
and Fire Protection
Telephone: (909) 782-4140
Extension: 6125
V ELIGIBLE APPLICANTS
Eligible applicants are cities, counties, districts, and non-profit
organizations. Non-profit organizations must have 501C status and provide
proof of tax exemption.
VI GRANT AMOUNT
The maximum amount that an applicant may request is $30, 000 for any
project. Only one type of tree planting project may be undertaken by the
applicant. Slight reduction in maximum amounts awarded may be necessary
after the review process.
An amount equal to 10% of the total grant may be used for public awareness
and education that will encourage public participation, stewardship, and
additional community tree planting. Be very specific in your budget detail
how this money will be spent.
VII ELIGIBLE PROJECTS
[ ] GENERAL TREE PLANTING ASSISTANCE
A. Planting trees to shade concrete or asphalt, including but. not limited
to streets, and walkways.
B. Planting trees in public parking lots and school yards.
C. Planting trees to shade buildings.
D. Planting trees in dedicated open space including but not limited to
excess parcels resulting from the construction of streets, airports,
or waste reclamation facilities.
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