HomeMy WebLinkAbout05/20/1997, C-9 - ADDITIONAL APPROPRIATION FOR HIGHWAY 101 ENTRY SIGNS 14EETING AGENDA
DATE 5 7 ITEM # -�
MEMORANDUM
May 9, 1997
TO: City Council Members /
VIA: John Dunn, City Administrative Officer f—tl! J
FROM: Ken Hampian,Assistant City Administrative Officer
SUBJECT: Additional Appropriation for Highway 101 Entry Signs
In previous actions over the past two years, the City Council approved the Promotional
Coordinating Committee's (PCC) recommendations to use $40,000 in Enhanced
Promotional funds to design and construct monument entry signs on Highway 101 at the
northern and southern boundaries of the City limit. The signs have been designed and the
bid responses were received on May 8, 1997. The lowest bid exceeds the funds
remaining for this project by approximately $15,000. Staff will be asldng the PCC to
approve a recommendation to Council that an additional appropriation from the current
fiscal year's Enhanced Promotional Fund be used to make up most of the deficit. That
recommendation cannot be approved until the PCC's May 14' meeting. Assuming
approval is received from the PCC, an Agenda Report will be prepared for the Council
prior to the May 20' Council meeting.
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MEETING GENDA
DATE S= TEM #
MEMORANDUM
May 20, 1997
TO: City Council Members
VIA: John Dunn, City Administrative Officer ITT/
FROM: Ken Hampian, Assistant City Administrative Officer
SUBJECT: Highway 101 Entry Signs
As the Council is aware, the project to design and build monument entry signs at the
northern and southern City limits has been long and complicated. Design was finally
completed and the project was bid out at the end of April. The bids came in significantly
higher than was anticipated by engineering, and staff returned to the Promotional
Coordinating Committee (PCC) to request that it recommend spending additional
enhanced promotional funds to complete the project. The PCC could not act on this
recommendation until its May 14'meeting, which was after the agenda close deadline for
the May 20" Council meeting. In order to expedite construction of the sign before the
tourist season was over, staff placed an item on the May 20'agenda, in anticipation of the
PLC's action.
At the PCC meeting of May 14`x, the PCC recommended funding the southern sign with
1996-97 enhanced promotional funding and the northern sign with 1998-99 enhanced
promotional funding (assuming such funding was approved as part of the upcoming
budget process). It also directed staff, prior to asking the Council to approve the funding,
to place the design of the southern sign back on the Architectural Review Committee
agenda to see if the ARC would approve eliminating some of the design features which
were driving up the cost of the sign. As a result, the issue of the entry signs has been
pulled from today's Council agenda.
In the meantime, Administration staff has worked with Public Works staff and has found
that there are some remaining Public Works project funds which can be combined with
the remaining 1996-97 enhanced promotional funds to allow the project to go forward as
originally designed close to the original time frame and not delayed over two fiscal years.
Assuming approval of this funding approach by the PCC, a recommendation from the
PCC will be coming to the Council as part of the June 3'agenda.
If you have any additional questions,please contact Wendy George.
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