HomeMy WebLinkAbout06/03/1997, 2 - PRELIMINARY 1997-99 FINANCIAL PLAN council _9
j aqjEnaa REpont ��-
CITY OF SAN LUIS 0 B I S P 0
FROM: John Dunn, City Administrative OfQcer
Bill Statler,Director of Finance
SUBJECT: PRELIMINARY 1997-99 FINANCIAL PLAN
CAO RECONEMENDATION
Continue review and discussion of the Preliminary 1997-99 Financial Plan.
DISCUSSION
The Preliminary 1997-99 Financial Plan and supporting documentation (Appendix A for
significant operating program changes and Appendix B for capital improvement plan projects)
were distributed to Council members and the public on May 12, 1997. As noted in the Budget
Message, the budget is balanced, and reflects each of the twenty-two goals previously set by the
Council in accordance with the work programs approved by the Council on April 17.
To-date, the Council has held twelve workshops and hearings on the Preliminary Financial Plan
summarized as follows:
December 3, 1996 • Approval of approach to Council goal-setting and Preliminary
- Financial Plan schedule.
January 7, 1997 • Approval of goal-setting process.
• Consideration of general economic outlook for 1997-99.
January 14, 1997 • Consideration of candidate goals presented by community groups,
interested individuals and Council advisory bodies.
February 1 and 4, 1997 Consideration of information presented at the January 14 workshop.
• Review of five year fiscal forecast for the General Fund.
• Setting of goals for 1997-99.
February 25, 1997 • Consideration of 1996-97 mid-year budget review.
April 8, 15 and 17, 1997 • Review and approval of Council goal work programs.
May 19, 1997 • Introduction to the Preliminary Financial Plan.
• Review and discussion of General Fund operating programs.
May 22, 1997 • Review and discussion of General Fund capital improvement plan
(CIP)projects.
May 27, 1997 • Review and discussion of enterprise fund operating programs and CIP
projects(water,sewer,parking,transit and golf).
• Review of enterprise fund revenue requirements and adoption of rates.
The purpose of the June 3 public hearing is to continue the Council's review and discussion of
Council Agenda Report— Preliminary 1997-99 Financial Plan
Page 2
the Preliminary Financial Plan, and to take further comments from the public. It is also an
opportunity for the staff to follow-up on any requests for further information received from the
Council at the May 19, May 22 or May 27 budget sessions.
This public hearing is also the last opportunity for the Council to discuss the Preliminary Financial
Plan and provide direction to staff for additional information or changes before the June 17
meeting,when the adoption of the 1997-99 Financial Plan has been scheduled.
G:Budget976PrelimFinPlmAgmdaRepoxtlune3
MEETING AGrf4DA
DATE AL117 ITEM #
City of Obispo
Public Works • .
NCIL 0 c DIR
O FAIN DIR
Memo VACAO PWDR
(i�AT7C)RNEY
0 CLBWJMG0 POLICE CHF
0 MC3MTTEAM 0 REC DIR
113 CREAD FILE 0 U7!LDIR
TO: City Council W'-,r,/,�- C IRE!-.,DIR
Frons Mike McCluskey, Director of Public Works
CC: City Administrator,City Attorney, City Clerk
Dates May 29, 1997
Rex Information on CIP Project Mission Plaza Renovations(pg. 176,Appendix B)
At the Council meeting of May 22nd Councilman Roalman asked for a breakdown of the referenced
project between the two listed items. That breakdown is as follows:
I. Replace brick walkways and the bridge surface with decorative paving material.
A Brick walkways: $40,000
B., Bridge surface: $18,000
Il. Construct a retaining wall to stabilize the creek bank. Cost$27,000
The background for this project is presented in the Appendix B.
A cross section of the proposed creek bank retaining wall as well as a color copy of the type of wall we
are planning to install are attached. The wall is not a typical retaining wall in the Cal-Trans sense of the
word. It works on the basis of interlocking concrete ties in the blocks themselves and uses the weight
of the earth for stabilization. An advantage of this system is that planting can be maintained for esthetic
purposes as well as erosion protection during high water storms. These systems have been .
successfully implemented through out the US and Europe(where they were invented)and one system
exists locally in Arroyo Grande. The wall would average about 1 meter in height but will be higher at the
point of the worst erosion just behind the Murray Adobe. Exact designs have not occurred yet because
this is still just a proposed project
I:mkesf97-99 budgettmission plaza memo 5-29.97
•Page 1
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"6ETING AGENDA
bFWE " " ITEM #
& COUNCIL MEMORANDUM
May 30, 1997 k� COUP 1CIL CDD DIR
k`;f 'PAO SIN DIR
TO: City Council VACAO ❑�FIRE CHIEF s
tTTORNEY LTJ FEW DIR
VIA: John Dunn,City Administrative Off er p CLERKPOFiIG ❑ P LICE CHEF
❑ MGW TEAM WrREC DIR
FROM: Bill Statler,Director of Finance W" ❑ C READ RLE O UT'L DIR
SUBJECT: BUDGET FOLLOW-UP
Based on the budget hearings we have held to-date and the direction we have received from the Council, the
following is a summary of follow-up actions underway. We plan to review with these with the Council at
the June 3 budget public hearing:
Operating Programs
■ Commercial zoning workshop. The final Financial Plan document will state that the Council will
review the results of the workshop before any changes are initiated.
■ Neighborhood services. We are continuing to work on an improved work program for this major
City goal, and we hope to have a draft revision to the Council by Monday,June 2.
Capital Improvement Plan
■ Downtown pedestrian improvements Attached for the Council's review is a revised CIP request
for this project. which focuses more on downtown improvements in general than on the three
referenced improvement projects(Garden,Morro and Broad streets).
■ Youth athletic fields. Attached for the Council's review is a revised CIP project request that
focuses on the need for youth athletic fields in general.
■ Mission plaza improvements Attached for the Council's review is a memorandum from the
Public Works Director responding to the Council's request for more information on this project.
■ Corporation yard warehouse. The final Financial Plan document will move this project up by one
year from 2000-01 to 1999-01.
As noted above, we will review these changes with the Council on June 3. In the interim, if you have any
questions regarding these follow-up actions,please do not hesitate to contact us.
ATTACHMENTS
■ Revised CIP request for downtown pedestrian improvements
■ Revised CIP request for youth athletic fields
■ Supplemental information on Mission Plaza improvements
G:Budget97.Fo11owupMe=June3
� a
1997-99 Financial Plan Rtyuest
CAPITAL IMPROVEMENT PLAN
OPERATION: Circulation
PROJECT TITLE: Downtown Improvements
Description
The Conceptual Physical Plan for the City's Center makes a number of recommendations that enhance and
improve pedestrian circulation. Three potential projects are listed below,which when implemented would enhance
pedestrian uses, and the overall appearance and ambiance of the City's downtown area. Other downtown
improvement projects are also possible. It is anticipated that in the year recommended, a series of public input
meetings would be held to help guide Council in actually selecting one or multiple projects for implementation.
Garden Street Pedestrian Improvements
• Redesign Garden Street between Higuera and Marsh Streets to accommodate one-way auto traffic
• Construct Mission Plaza-style bulb-outs and textured crosswalks at the intersection of Garden and Higuera
Streets
• Install diagonal parking on Garden Street
• Install bike racks,seating, landscape planters,and locations for public art
Morro Street Pedestrian Improvements
• Morro Street between Monterey and Higuera would be enhanced for pedestrian usage but auto traffic would
still be allowed
• Create a pedestrian plaza feeling by installing Mission Plaza-style paving, seating areas, and landscaping
• Plant street trees
Broad Street Closing at Mission Plaza
• Close Broad Street between Palm and Monterey Streets with limited vehicular access
• Expand Mission Plaza by installing additional Mission Plaza-style paving, seating areas, and landscaping Plant
additional trees
Objectives
• Beautify the downtown streetscape
• Improve pedestrian amenities and safety
• Provide space for informal and scheduled public functions
Background
The Conceptual Physical Plan for the City's Center has many features which,when taken together,actio enhance
the viability and sense of place of the City's downtown core. Of the many possible projects, three have been
identified as likely candidate projects and are described below. However, many projects are possible and much
public input will be necessary before a final selection is made by the City Council.
Garden Street Pedestrian Improvements. Garden Street has become a vital and active part of the downtown.
Making this area more attractive for pedestrians would help preserve and enhance that vitality.
• Morro Street Pedestrian Impro.-.rents. This section of Morro Street is a si...,t block with relatively low vehicle
and pedestrian traffic volumes. Recent building facelifts and planter installations have helped beautify the street,
but there are no street trees,benches,or other pedestrian amenities.
Broad Street Closing at Mission Plaza. This section of Broad Street is a local commercial street which primarily
serves Mission Plaza cultural facilities (the Mission, the SLO County Historical Society Museum, and the Art
Center) and the commercial development via the Warden Bridge across San Luis Obispo Creek. During Mission
Plaza events, Broad Street is closed and traffic is detoured onto Nipomo Street with no difficulty or additional
traffic congestion. Both the Circulation Element and the downtown concept plan recommend closing this stretch of
Broad Street to all traffic except deliveries.
Policy Links
• Downtown Improvement Manual
• Goals for Downtown-Council goal for 1995-97
• 1994 General Plan Circulation Element
• Conceptual Physical Plan for the City's Center
Work Completed
None
Costs
To Date 1997-98 1998-99 1999-00 2000-01 Totals
Construction 700,000 700,000
Totals 700,000 700 000
Funding Source: General Fund
Public Art
Public art would be an integral part of these projects.
Effect on the Operating Budget
During construction
Engineering Engineering
Staff Hours: Staff Hours:
Project Project Design Project Inspection
Garden Street Pedestrian Improvements 130 40
Morro Street Pedestrian Improvements 130 40
Broad Street Closing at Mission Plaza 1 6701 190
After construction
Landscaped areas included in these projects would require an undetermined amount for additional contract
maintenance.
G:Budgei97/Pedlmpro
1997-99 Financial Plan
CAPITAL IMPROVEMENT PLAN
OPERATION: Parks&Recreation
REQUEST TITLE: Youth Athletic Fields
Project Description
Construct additional youth athletic fields.
Project Objectives
Provide additional athletic fields,primarily for youth programs,in the most cost-effective method possible.
Existing Situation
The City currently has a shortage of athletic fields,primarily for youth activities. This shortage is identified in the
Parks and Recreation Element as the City's highest priority recreation facility unmet need, and generally accepted
by the public as an important concern. The Parks &Recreation Element identifies the need for six additional fields
at this time based on current use and indicated need. To remedy this situation, this project funds $3.0 million for
athletic field construction. This funding could be used in a variety of ways such as participating with other
agencies in developing a sports complex, developing fields on currently-owned City property, or acquiring new
site(s)and developing them for this purpose.
Policy Links
■ Parks&recreation element of the General Plan
■ 1997-99 major City goals
■ Financial Plan capital financing and debt management policy
Project Phasing,Costs and Funding Sources
Funding Sources To-Date 1997-98 1998-99 1999-00 2000-01 Total
General Fund Debt Financing 3,000,000 3,000,000
Total 390009000 3,0005000
Implementation
A proposal to jointly develop a sports complex was presented by Cal Poly to the Council in September of 1996. In
response to this proposal, a comprehensive analysis of field development alternatives was presented to the Council
in January of 1997. Based on Council direction as part of the 1997-99 goal-setting process, negotiations with Cal
Poly on use, noise modeling and testing,meetings with residents to address neighborhood concerns, and analysis by
a group of Cal Poly faculty, staff and City representatives to address environmental concerns, are currently
underway.
Based on the status of these efforts,it is unlikely that the feasibility of this approach in achieving City gdals will be
known until late July. If this joint project is determined to be the best approach at that time, this project will move
forward, and will be under construction by Fall of 1997. If we are not successful in addressing all of our concerns
with this joint project, and the Council does not authorize moving forward with it, then additional time will be
needed to revisit other potential options. In this case, an implementation approach and schedule will be developed
at that time.
Youth Athletic Fields(Continuer
Public Art Policy
If the project is constructed on City property, 1%of the costs will be made available for public art.
Alternatives
■ Do not proceed with this project Under this scenario, the need for additional fields will not be addressed
during 1997-99.
■ Defer consideration of this project While resources would not be allocated for this project as part of the
1997-99 Financial Plan, resources would be available to fund this project at some other point over the next
two years,assuming that the resources now available are not allocated for some other purpose.
■ Do not debt finance the project and allocate a set amount($300,000) annually for field construction.
Under this scenario, it would be two years until at least one additional field could be constructed; as noted
above, there is a need for six fields. Under this approach, it would take at least 12 years to address our
unmet needs. Because of the estimated useful life of this project, and the existing unmet need, debt
financing is an appropriate way to fund this project.
Project Effect on the Operating Budget
■ Debt service payments of approximately $300,000 annually will be incurred to pay for the financing based
on a 15 year term.
■ Any field project constructed upon City property will require the City to assume maintenance
responsibilities. Maintenance costs, based upon current expenditure levels, will be in the $7,000 per acre
range. City sites will also require supervision by Parks and Recreation staff during operating hours.
G:Budget 97.Ythflds
City of Obispo
Public • Department
Memo - • -
emo
Ta. City Council
From: Mike McCluskey, Director of Public Works
CC: City Administrator, City Attorney,City Clerk
nate: May 30, 1997
Re: Information on CIP Project:Mission Plaza Renovations(pg. 176,Appendix B)
At the Council meeting of May &d Councilman Roalman asked for a breakdown of the referenced
project between the two listed items. That breakdown is as follows:
I. Replace brick walkways and the bridge surface with decorative Davina material.
A. Brick walkways: $40,000
B. Bridge surface: $18,000
II. Construct a retaining wall to stabilize the creek bank. Cost:$27,000
The background for this project is presented in the Appendix B.
A cross section of the proposed creek bank retaining wall as well as a color copy of the type of wall we
are planning to install are attached. The wall is not a typical retaining wall in the Cal-Trans sense of
the wont. It works on the basis of interlocking concrete ties in the blocks themselves and uses the
weight of the earth for stabilization. An advantage of this system is that planting can be maintained for
esthetic purposes as well as erosion protection during high water storms. These systems have been
successfully implemented through out the US and Europe(where they were invented) and one system
exists locally in Arroyo Grande. The wall would average about 1 meter in height but will be higher at
the point of the worst erosion just behind the Murray Adobe. Exact designs have not occurred yet
because this is still just a proposed project
I:mIms/97-99 budget/mission plaza memo 529-97
0 Page 1
MURRAY
ADOBE
PROPOSED BANK
PROPOSED RET. WALL (E) BANK
WITH . NEW VEGETATION
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OEETINGAGENDA
DATE ;r .AGENDA
#
? tTCOti;i ii 6lG D DIP �.
� '4a IN DIR
,MEMORANDUM ICAO O111N D EF
�
YTTORNEY DIR
TO: Mayor and City Council L CLERK/ORIG 0 ROUGE CHF
VIA: John Dunn,City Administrative Officer t) O MGMT TEAM DA FROM: Arnold Jonas,Community Development Director D C R9AD Fr.E U DSR
BY: Rob Bryn,Neighborhood Services Manager
DATE: June 3, 1997 ..••-: � _. ..
SUBJECT: Major City Goal:Neighborhood Preservation
At your May 19, 1997 workshop to discuss the draft 1997-99 budget, Council requested additional ideas for
further enhancement of the Neighborhood Services Program. Material included in the draft budget respected
the current Council approved work program for this budget item, and included a modest budget increase.
Council expressed an interest in further discussion of program expansion beyond that initially proposed.
Responding to that request, staff is proposing to 1) increase the budget for the existing Working to Improve
Neighborhoods (WIN) education/prevention program for the next two years from the initial $20,000 request,
to$50,000;and 2)during the next annual budget review, report to Council on the progress and success of the
expanded program,and recommend appropriate and needed additional enhancement activities.
The Neighborhood Services Program The Office of Neighborhood Services continues to provide a high
level of service, effectively processing over 600 complaints during calendar year 1996. The complaints
include violation of zoning, sign, unsafe housing, and Neighborhood Enhancement Ordinances. The Police
Department designated one of their volunteer positions as the "Neighborhood Services Volunteer" who
responds to complaints relating to abandoned vehicles and issues the 72 hour notices to correct Enhancement
Ordinance violations.
Complaint processing, ordinance enforcement and preparation of cases for court take up approximately 80%
of the staffs time. The remaining time is associated with meetings, committee assignments and public
speaking. Currently the office consists of the Neighborhood Services Manager and a part time Secretary 11.
However, we constantly coordinate with, and utilize the services of other Departments and agencies, as set
forth below.
Working to Improve Neighborhoods Program. WIN is the overall blanket signature name for both internal
and external programs that the Office of Neighborhood Services recognizes as beneficial to the community.
These programs may be developed by the office itself or individuals, groups or government agencies who are
responding to the needs of neighborhoods.The previous budget for the WIN program included the production
of two thirty second television commercials which were aired during 1996/97. The spots were part of an
education/prevention strategy aimed at transient occupancy groups that were funded by Cal Poly, Cuesta,
Residents for Quality Neighborhoods(RQN)and the City.
Examples of other programs/activities within City departments currently include:
■ Police Neighborhood Services Volunteer position including car, radio and related field support.
Field Service Technician response to abandoned vehicles and code issues.
Noise Ordinance First Response Notification (FRN) program in cooperation with RQN.
Second Response Ordinance billing and property owner contact ..
Student Neighborhood Assistance Program(SNAP)reduction of noise complaints.
® Fire Community Emergency Response Training(CERT)provides training to allow citizens to be
self sufficient during the period following a major disaster.
Weed Abatement and Nuisance Control clears weeds and hazardous debris from sites.
® Utilities Water Conservation provides information on landscaping and yard maintenance, including
cooperative advertising with Neighborhood Services.
Major City Goal: Neighborhood Preservation
Page 2
Solid Waste controls refuse removal and recycling programs,newsletters&mailings.
■ Public
Works Forming the Neighborhood Traffic Management Guideline Committee to develop
standards,policy and protocols for handling neighborhood tiaffic concerns
Parking Division assists in creating and enforcement of parking districts.
Streets Division provides rapid removal of blight producing objects from public right of
ways.
■ Parks and
Recreation Human Relations Commission (FDIC) will begin Neighborhood Action Teams as part of
their neighborhood communications plan. Community Relations Team to improve external
communication of all city departments.
Park Watch and related information dissemination programs,policies and events.
■ City
Attorney Assistant City Attorney dedicated to follow-up and prosecution of neighborhood related
issues as vital part of the Neighborhood Task Force Concept. The Task Force utilizes
various agencies to coordinate clearing of code violations at a particular site and facilitates
prosecution when required. This reduces the need for multiple letters, government contacts
and centralizes resources.
■ Community
Development Building& Safety Division, which includes the Office of Neighborhood Services, provides
direct staff support with Building Inspectors for code enforcement activities. Programs
currently operational are; Neighborhood Cooperation Week, Good Neighbor Day, Paint
Your Heart Out,WOW Week& SLO Days presentations and related publications.Planning
Division provides a Neighborhood Liaison planner, early project notification mailing
services and direct contact notification on upcoming land use issues and applications that
could affect neighborhoods, workshop support during development review, public hearings,
web page designed to assist individuals in locating information on resources, services
upcoming meeting agendas,and action summaries from advisory body hearings,etc.
Enhanced WIN Program. The proposal outlined below takes the Office of Neighborhood Services external
communications program into a new and positive direction. The reason we want to emphasize prevention and
education is to build both an awareness of the importance the city places on neighborhoods by having a highly
visible, coordinated program and attempt to maintain a workable average daily case load for the office. The
enhanced program would require the services of a professional advertising and public relations firm that
would provide the following production services:
■Television Four 30 second commercials relating to neighborhood issues to be rotated for 2 years.
In order to save on production cost all would be filmed in 1997/8 budget Cost to
produce: $4,000
■Graphics Twenty different print ads,including concept/copy/graphic design
Cost to produce: $2,800
■Photos Twenty photographs for print ads and two new slide shows
Cost to produce: $2,000
■Paper Four issues of a "Neighborhood Newspaper" to be issued twice a year to address
current issues.Paper would be distnbuted at Cucsta, Cal Poly and locally.
Cost to produce: $8,000
■Slides Produce two new slide shows to replace existing sets.
Cost to produce: $2,300
i 7
Major City Goal: Neighborhood Preservation
Page 3
■Internet Produce Neighborhood Services"fixed"WEB page with copy&design.
Cost to produce: $900
Total Production Costs (Including Tax) $21,500
Total TV Costs(Broadcast&Cable)
1997/8$7,400
1998/9$7,400
Total $14,800
Total Printing Costs(All Programs)
1997/8$6,800
1998/9$6,900
Total $13,700
Proposed Draft Current Two Year Budget Proposed Enhanced Two Year Budget
1997/8$10,000 1997/8$35,700
1998/9$109000 1998/9$14,300
Total $20,000 Total $50,000
Total net increase to original request: $30,000
All production costs would be covered in the 1997/8 budget year. The ads produced for print purposes could
actually have a much longer life then a traditional two year budget cycle, however it is anticipated that the
television production portion would return each cycle. Staff believes that the neighborhood newspaper finally
allows us access to those transient occupancy groups that are only partially covered by our current
presentations ie; Cuesta College students. The student newspaper at Cuesta does not accept advertising like
the Mustang Daily,therefore the only real contact staff currently has with this population
group are during SLO Days(new student orientation)and a parents program that speaks to incoming
athletes.
Additional Activities
A significant number and diversity of neighborhood oriented activities and services are currently provided by
City departments. The Office of Neighborhood Services is in regular contact with various community and
resident groups, most notably RQN. The program proposed above results in part from those interactions ,and
reflects what staff considers feasible under existing approved work program and budget constraints. If
Council wishes to redirect or further expand efforts beyond the enhanced WIN program proposed above, it .
will be best accomplished with adequate forethought and planning outside the current budget process and the
limited time remaining before budget adoption must occur. For example, the HRC Neighborhood Action
Teams and Public Works Department Neighborhood Traffic Management Guidelines Committee both show
promise for increased neighborhood participation in specific program areas. It might also be desirable to
conduct a professional, organized survey of the community covering a variety of issue areas in addition to
enhanced neighborhood services to accurately understand citizen interests and support levels. Such a survey is
estimated to cost approximately $30,000. Additional coordination of neighborhood capital improvement
projects is also possible. Given any revisions to the program ultimately agreed upon, it may be necessary to
r .
Major City Goal: Neighborhood Preservation
Page 4
provide staff resources beyond those presently available. Therefore, staff suggests that the enhanced WIN
program be included in the adopted 1997-99 budget, with consideration of the need for additional changes
scheduled for inclusion of the next annual budget review.
SUGGESTED ADDITION TO CITY'S NEIGHBORHOOD SERVICES PROGRAM
The City Administrative Officer has volunteered this addition to the City's existing Neighborhood Services
Program. This is based on a succe&,Sid program in Monterey and other cities.
Once every two months,the CAO— with the Neighborhood Services Manager(NSM),the Parks and
Recreation Director,the Public Works Director,the Community Development Director and the Police Chief
(and,as needed,other appropriate staf)— will meet with a group of assembled neighbors from a designated
neighborhood,which group has been put together by the NSM,and will walk the neighborhood and discuss
issues,noted problems and perceptions. The primary task of the staff will be to observe and listen.After the
tour,the NSM will write up the noteworthy observations,and requested follow-up actions,and the staff will
meet as necessary to agree on appropriate follow-up. Within two weeks of this walk, a letter will be sent to
the neighborhood representative(s)setting forth what will be done to follow-through and to improve
conditions in the neighborhood
In this way,we will meet face-to face,we will listen to the neighbors,observe things that are important to
them and,as completely as we can within existing City policies/programs/resources,work with the neighbors
to improve neighborhood conditions. Any noteworthy observations or proposed changes in present City
programs would,of course,be brought to the attention of the Council.
The basic idea of this proposed refinement of the Neighborhood Services Program is to"elevate"this program
to the same higher-level priority and visibility now accorded the Natural Resources and Economic
Development Programs of the City,to truly create the three-legged stool talked about in earlier City
documents.
This"in the field" meeting between neighbors and staff might be perceived as being similar to the Human
Relations Commission's concerns with the"social health"of the community. However,both initiatives are
important in pushing our neighborhood services program to a higher level. While our initial assessment is
that the two activities are complimentary,if,in practice,overlaps and duplication are experienced,then one
or both programs could be modified,or even combined. Through the Parks and Recreation Director,the staff
person common to both processes,we will monitor the situation and,as necessary,make appropriate
adjustments.
It is recognized that this program is new and experimental,and that the outcome can't be precisely predicted.
The demands on staff or City resources may,as a result of this program,be greater than the present program.
We will periodically report to the Council on the progress of the Neighborhood Services Program.
.MEETING AGENDA
DATES ITEM #
May 30, 1997
TO: City Council
VIA: John Dunn, City Administrative O er
FROM: Arnold Jonas, Community Development Director b
SUBJECT: Planning Commission Meeting Update
Attached for your information is a summary of the action taken at the Planning Commission
meeting of May 28, 1997.
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MEETING UPDATE
AGENDA
SAN LUIS OBISPO PLANNING COMMISSION
Regular Meeting
Council Chamber- City Hall
990 Palm Street, San Luis Obispo
May 28, 1997 Wednesday 7:00 p.m.
CALL TO ORDER/PLEDGE OF ALLEGIANCE
ROLL CALL: Commissioners David Jeffrey, Barry Karleskint, Janet Kourakis, Paul
Ready, Charles Senn, Mary Whittlesey, and John Ewan.
All Commissioners were present.
ACCEPTANCE OF AGENDA:
No changes were made to the agenda.
PUBLIC COMMENT:
No member of the public addressed items not on the agenda.
PUBLIC HEARINGS:
1. General Plan Conformity Report for the City's 1997 - 2001 Capital Improvement
Program: Recommendation to City Council on Capital Improvement Program. (CIP)
conformity with the General Plan.
The Commission reviewed the draft table indicating conformity status which had been prepared
by staff, made some changes, and determined that the CIP as recently modified by Council
conforms with the General Plan, with notes explaining that some projects are subject to further
conformity review when they are individually considered. Most items were found to conform on
unanimous votes. Some items prompted extensive discussion, and three had split votes (Marsh
Street parking garage, multimodal transit center, and youth athletic fields). Two commissioners
t
Planning Commission Meeting
March 27, 1997
Page 2
stepped down on two separate items due to potential conflicts of interest. There were no public
comments.
COMMENT AND DISCUSSION:
2. Staff
Agenda Forecast
Staff provided the Commission a brief review of upcoming agendas.
3. Commission
Commissioners discussed the upcoming retreat.
Adjourned at 9:40 p.m. to a regular Planning Commission meeting scheduled for Wednesday,
June 11, 1997, at 6:00 p.m. in the Council Chamber of City Hall, 990 Palm Street, San Luis
Obispo, CA.
GM:MEETING UPDATE PC 5-28-97
mtt�in - AGENDA
'TE '9 ITEM #_
& COUNCIL MEMORANDUM .
June 3, 1997
TO: City Council
FROM: John Dunn, City Administrative Of r
SUBJECT: SUPPLEMENTAL BUDGET MATERIAL
In preparation for this evening's budget hearing, the following supplemental materials are
attached:
■ Proposed presentation approach
■ Supplemental information on the:
• Neighborhood services program
• Funding update on the homeless shelter
• Water supply mitigation project
• Police patrol vehicle replacement in 2000-01
In addition to these written materials, we will brief the Council on these items at the meeting.
G:Budget97/Fo11owupMemo2iune3
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June 3 Budget Hearing
PROPOSED PRESENTATION APPROACH
PURPOSE John 2 min
Follow-up on previous Council requests for information and direction
• Take further public input
• Provide additional direction as needed in preparation for budget adoption
on June 17
PREVIOUS COUNCIL REQUESTS
FOR INFORMATION AND DIRECTION Bill 5 min
Briefly review budget follow-up items from May 30 memo
Operating programs
• Commercial zoning
• Neighborhood services
CIP projects
• Downtown pedestrian improvements
• Youth athletic fields
• Mission plaza improvements
• Corporation yard warehouse
Other issues since then (see attached)
• Homeless shelter and services center funding
• Water supply mitigation project
• Police patrol vehicle replacement in 2000-01
Briefings on the following;prepared to answer questions on the others
• Neighborhood services Arnold 10 min
• Homeless shelter and services center funding Jim 10 min
• Water supply mitigation project John 5 min
PUBLIC COMMENTS
Any further public comments
COUNCIL DISCUSSION AND DIRECTION FOR JUNE 17
Any further requests for information or direction to staff in preparing for
budget adoption on June 17
MEMORANDUM
June 3, 1997
TO: City Council
FROM: John
SUBJECT: 1997-99 Budget: Further Neighborhood Preservation Information
The Council has received a memorandum from the Community Development Director
outlining proposed enhancements to the Neighborhood Services Program. I would like to
augment this memorandum by outlining an added alternative for Council consideration:
The Community Development Director's memorandum recommends the appropriation of
an additional $30,000 toward enhanced advertising and promotion. Rather than
approving tonight this level of funding for the specific purpose of advertising, the
Council could approve a more generic $30,000 enhancement to the Neighborhood
Services Program with direction to staff to return with more specific recommendations
for its use. In this regard, I believe there are three main areas that could benefit from
enhanced resources. The first area could be to enhance resources to support the
"Neighborhood Walk/Follow-Up"program outlined in the memorandum; the second
would be to support a community/neighborhood survey which could generate baseline
information to assist in targeting future staff and financial resources; and thirdly, added
community awareness promotion at some appropriate level.
In terms of the survey,my former Assistant and I, in Monterey, conducted a community
survey which provided invaluable information to the Council and staff for future
decision-malting. With the recognition that all of our citizens live in one neighborhood or
another and that most of our services are delivered throughout the community, it is
suggested it be a community-wide survey,which provides sufficient emphasis on
neighborhood issues and concerns. It's our present thought that the collective staff could
put together suggested questions,but that an expert, experienced person be retained to put
together the final survey instrument and to establish the best methodology for the highest
reliability and validity.
MEMORANDUM
June 3, 1997
TO: John Dunn, City Administrative Officer
FROM: Jim Gardiner, Police.Chief
SUBJECT: FUNDING FOR THE HOMELESS SHELTER
AND SERVICES CENTER OPERATIONS
RECOMMENDATION
Refer homeless shelter and services center funding issues to the staff for further review.
DISCUSSION
Homeless Shelter
As discussed more fully discussed in the attached letter from the EOC, there will be a shortfall
next year in funding from the State for operating the homeless shelter in the amount $76,500.
Making-up this funding is essential if this facility is to operate fully for all of 1997-98.
Consistent with past practice, the EOC is requesting that the City and County share equally in
this shortfall ($38,250 each). Since it is likely that the EOC will be successful in securing full
funding in 1998-99, this funding should be"one-time" in bridging the shortfall for 1997-98.
Homeless Services Center
The homeless services center is experiencing the same bureaucratic problems between the state
and federal government as the homeless services center. While we have not received a formal
update for this project, it is our understanding that this shortfall will be about $47,000 for 1997-
98.
Since City CDBG funds allocated in 1996-97 for operating the homeless services center in the
amount of$40,000 have not been spent, it is possible to carryover this funding into 1997-98. It
will require Council approval to do this. Regardless of funding source, it will not be possible to
fully operate this facility in 1997-98 unless this funding shortfall is addressed. Again, assuming
that the funding wrinkles between the state and federal government for emergency shelter are
ironed-out, this should be a"one-time"funding problem.
ATTACHMENT
Letter from EOC regarding the funding status of homeless shelter
JUN-03-97 TUE 14:28 EOC FAX NO. 8017' '18388 P. 02
June 3, 1997
TO: San Luis Obispo City Council
FROM: EOC Homeless Services
RE: Emergency Funding for Homeless Shelter
BACKGROUND.
In a conference call yesterday evening, top Ievel management of the California
Department of Housing and Community Development (HCD) announced that they
will not reverse their decision that San Luis Obis o county is
Federineli ible to a 1 for
al Emer en Shelter Pro am FESG com etitive funding for fiscal year 97-97Q0.
This final decision ends a five month local effort to reverse the HCD ruling which
greatly impacts our County's ability to assist the homeless.
The ruling was the result of a bureaucratic problem between HCD in Sacramento
and the Department of Housing and Urban Development in Washington, D.C. It
has nothing to do with the needs of our homeless population or the quality or
effectiveness of services being delivered to County homeless.
Based on EOC's track record, the Homeless Shelter would have received $122,000 of
the competitive FESG funding. A non-competitive stream of FESG funding is still
available to the County. Of this second stream, the Homeless Shelter should receive
$45,500,which creates a net loss of$76 OU. FESG funding covers critical Shelter costs
including rent, maintenance, utilities, food, laundry, and key personnel. Even
EOC's homeless programs which are not supported by FESG funding will be affected
if these core Shelter services are cut back because of lost funding.
This funding shortfall occurs just as the iml2act of welfare reform is increasing the
demand for Shelter beds. In the first quarter of 1997, our Shelter experienced a 36%fl
overall increase in the number of new clients and a 70% increase in the number of
new women and children. EOC's Emergency Homeless Shelter provides 22,265
shelter nights a year to more than 1000 unduplicated people. There is no other
mer en shelter of this kind in our County. Without our services, homeless
people are on the streets with little hope of turning their lives around.
We have been assured by HCD directors that this funding problem will not re-occur
in fiscal year 98-99 but for ' cal ear 97-98 our funding situation` perate.
ACTION:
We res ectfull n- uest that the San Luis Obis o Cit Council Provide 50 in
one-time emer en fundinto hel maintain essential shelter services. San Luis
Obispo County will also be asked to provide $3$,250 to 'bridge" this funding
shortfall.
JUN. 03 ' 97 (TUE) 15:29 COMMUNICATION No :56 PACE. 2
MEMORANDUM
June 3, 1997
TO: John Dunn, City Administrative Officer
FROM: John Moss,Utilities Director
SUBJECT: WATER SUPPLY MITIGATION PROJECT
Attached is a CIP request for the Water Supply Mitigation Project. While funding for this
purpose was included in the water fund rate analysis presented to the Council on May 27, the
project itself was inadvertently omitted from the Preliminary 1997-99 Financial Plan. Because
this project was included in the rate analysis, there is no fiscal impact in making this correction.
ATTACHMENT
CIP request for the water reuse mitigation project
1997-99 Financial Plan
CAPITAL IMPROVEMENT PLAN
PROGRAM: Water Fund
REQUEST TITLE: Water Supply Mitigation
Project Description
Purchase of property required for and/or associated with mitigation of our major water supply projects.
Purchased property would be used and managed by the City's Natural Resources Management program for
specified mitigation projects required as mitigation for the City's water supply projects. This request is for the
Water Fund's estimated share of the proposed land acquisitions.
Project Objectives
■ Mitigate environmental impacts associated with the City's water supply development projects.
■ Enhance the city's open space program.
Existing Situation
The City has recently certified the EIR for the Water Reuse project and is near release of additional EIRs for the
Salinas Reservoir Expansion and the Nacimiento Pipeline Project. All three of these projects will require some
level of environmental mitigation.
The Water Reuse project has need to establish 12,250 square feet of pond turtle habitat adjacent to San Luis
Obispo Creek downstream of the Water Reclamation Facility(WRF). The City's Natural Resource Manager has
been investigating opportunities for purchase of properties suitable for this mitigation which would also enhance
the City's open space program and provide additional environmental benefits. The Salinas Reservoir Expansion
Project and the Nacimiento Pipeline Project will both require extensive mitigation of upland habitats and
possible oak tree mitigation.
The property under consideration downstream of the WRF for Pond Turtle habitat has significant other
environmental enhancement opportunities, such as wetlands development, and a very valuable upland habitat.
This property may be at least partially funded through grant funding. For possible partial mitigation of the
Salinas or Nacimiento projects,the City's Natural Resource Manager has identified a portion of Southern Pacific
Railroad property currently for sale which would be suitable for these purposes. The purchase of the SP property
is being considered in conjunction with the US Forest Service and Camp San Luis Obispo. Additionally, it is
anticipated that grant funding may be available to fund a portion of this purchase.
Purchase of these or equivalent properties is necessary for the City to develop the necessary mitigations for its
water supply development projects. Additionally, through coordination with the City's Natural Resource
Manager we will be able to not only provide for project mitigation, but enhance the City's open space program
and to some degree begin development of a mitigation bank for use with future projects. This purchase of land
will represent only a portion of the total mitigation required for our water supply projects.
Goal and Policy Links
■ 1997-99 number 1 major City goal for Long Term Water Supply Development and Completion of Phase
1 of the Water Reuse project..
■ Water Reuse Final EIR and Mitigation Program,Certified by Council March 25, 1997.
■ Other Important City Goal for Open Space Funding program.
Water Supply Mitigation (Continued)
Project Work Completed
As stated earlier, the Final EIR for the Water Reuse project and required mitigation program has been completed
and certified by Council. This EIR identified the need to acquire property suitable for mitigation of impacts to
the Southwestern Pond Turtle. Preliminary investigation and discussion with current property owners of suitable
property downstream of the WRF have been completed to establish possible interest in cooperating with the City.
Significant effort has been completed in negotiating with the US Forest Service and Camp San Luis Obispo for
the partnered purchase of the SP Railroad property. Application for grant funding for a portion of the SP
property purchase has also been submitted to the appropriate grant agency for partial funding of the purchase.
Environmental Review
Purchase of these properties for environmental protection and enhancement is categorically exempt from further
environmental study.
Project Phasing,Costs and Funding Sources
Project Costs -98 1998-99 1 ota
Land acquisition 350,000 350,OUO
Total , 350,UUU
Project Phasing,Costs and Funding Sources
Funding Sources 1997-98 1998-99 J ota
Water Fund 350,000 35 ,
Total ,
Implementation
■ Complete negotiations with US Forest Service and Camp San Luis Obispo regarding the partnership
purchase of the SP Property. 7/97
■ Begin property acquisition negotiations with landowners 8/97
■ Complete property acquisition negotiations; finalize and record sale 7/98
Public Art Policy
The proposed property acquisition is not subject to the public art policy. The water supply projects have been
expressly exempted from the public art policy as Utilities projects.
Alternatives
Direct staff to seek other means of project mitigation without the acquisition of property. Other means to
accomplish the required mitigation without the outright acquisition of property may. be possible through
negotiated conservation easements with willing landowners. However, for the required mitigations, fee
acquisition is recommended. In the case of the required pond turtle mitigation site, significant other benefits
accrue with the acquisition of this site as it contains numerous other open space and environmental benefits for
the City. The SP Railroad site is currently for sale and SP has no interest in sale of a conservation easement on
the property,therefore a willing landowner does not exist.
Water Supply Mitigation (Continued)
Project Effect on the Operating Budget
■ Purchase of these properties will have no direct impact on the operating budget. Some monitoring of the
developed mitigations will be required and is identified under the appropriate water supply project
description.
Location Map
A vicinity map of the proposed properties is attached.
Proppurchasecipreq.doc
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MEMORANDUM
June 3, 1997
TO: John Dunn, City Administrative Offic
FROM: Bill Statler, Director of Finance
SUBJECT: POLICE PATROL VEHICLE REPLACEMENT IN 2000-01
As part of the 1997-99 Financial Plan, 11 patrol vehicles are scheduled for replacement in 1997-
98. Based on adopted fleet management program guidelines that establish a three year
replacement cycle for patrol vehicles, these should again be scheduled for replacement in 2000-
01. Due to an oversight, this is not reflected in the Preliminary Financial.
For consistency with adopted fleet management policies, we recommend amending the CIP to
include the replacement of 11 patrol vehicles in 2000-01 at an estimated cost of $319,000.
Because this is in the fourth year of the CIP, there is no fiscal impact on the 1997-99 Financial
Plan.
HTING
DATE.& ITEM #A
-R'7
June 3, 1997
MEMORANDUM
TO: Council Colleagues
FROM: Dodie Williams
SUBJECT: Sidewalk Sitting Ordinance
Regarding the attached memo from Deborah Holley, BIA Administrator, dated May 30, 1997, I
would request that the City Council direct staff to review the sample ordinances prohibiting
sidewalk sitting to determine the feasibility of implementing a similar ordinance for the City of S
Luis Obispo. an
DW:ss
Attachment
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30 May 1997 .
To: Mayor Allen Settle and City Council Members
From: Deborah HolleIA Administrator
Re: Sidewalk Sitting Ordinance
In an effort to reduce loitering, vagrancy, panhandling and disruption of normal business in the
Downtown area, we respectfully request that the City Council consider adoption of an ordinance
prohibiting sidewalk sitting.
Copies of similar ordinances from Santa Barbara and San Jose are attached. Both cities recently enacted
these ordinances based upon a similar law in Seattle upheld last spring by an appellate court.
We believe that this is not an empty measure, but a loud and clear message that those who are in business
have as much right to do business as do those who would obstruct or prohibit that right While we realize
related activities such as panhandling or littering are not covered by this ordinance, in some cases the
ordinance may limit the ancillary activities of those sitting on sidewalks for no other purpose. i
Based on a recent survey of the Downtown businesses,nearly ninety percent responded that they believe
all of the above mentioned activities are a real problem in the Downtown. We respectfully request that
you review these documents and consider adopting this ordinance before the busy summer tourist season
begins. I
i
cc: John Dunn
Jeff Jorgensen
Jim Gardiner, Chief of Police
Pierre Rademaker,BIA President
RECEIVED
J-UN2 ivvl
Cmr COUNCIL'
CAN ,-.-,r�Po.CA
P.O.Bos 1402•San Luis Obispo•CA•93406.8051541-0286•Fax 8051781-2647•e-mail:bia®slonet.org