HomeMy WebLinkAbout07/15/1997, C-4 - WATER REUSE PROJECT - RFP FOR PROJECT DESIGN SERVICES council M"thi[D�
July 15, 1997
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CITY OF SAN LUIS O B I S P O
FROM: John Moss,Utilities Directo
Prepared By: David Pierc astewater Reclamation Coordinatorpb
SUBJECT: Water Reuse Project-RFP For Project Design Services
CAO RECOMMENDATION
Approve request for proposal for design of Water Reuse Project and associated engineering services
and authorize soliciting of proposals.
DISCUSSION
The Water Reuse Project will provide a distribution system to deliver up to 1233 acre-feet per year
of high quality tertiary reclaimed water to large volume customers throughout the City of San Luis
Obispo. Since 1994, the Water Reclamation Facility has been producing a disinfected tertiary
reclaimed water that is suitable for all irrigation needs and many other uses.This water is currently
discharged to San Luis Obispo Creek under a National Pollution Discharge Elimination System
(NPDES)permit that is issued by the Regional Water Quality Control Board. Upon completion of
the Water Reuse Project a portion of this reclaimed water will be distributed for reuse.
On March 25, 1997,the City Council certified the EIR for the Water Reuse Project.Project design
is the next step to implement City Council goals and policies related to water reuse. These goals
and policies include:
• The 1997-99 Major City Goal of Long-term Water Supply Development has three objectives.
Constructingthe first phase of the Water Reuse Project is one of those objectives(page B-23 of
the FY 1997-99 Financial Plan).
• The Urban Water Management Plan and the Water Management Element of the General Plan
adopted by the City Council in November of 1994, includes a policy on supplemental water
supply projects that calls for the pursuit of water reuse,along with the expansion of the Salinas
Reservoir and the Nacimiento Reservoir Pipeline project, to provide the supplemental water
needed to meet current and projected future water demands(Chapter 3 of the UWMP).
• The Urban Water Management Plan and the Water Management Element of the General Plan
also contains a policy that the City shall continue to develop and use water resource projects to
maintain multi-source water supplies(Section 2.7 of the UWMP).
The RFP seeks professional engineering services to:
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Water Reuse Project—RFI- ,or Design Services
Paget
1) prepare a preliminary design report for the Water Reuse Project (this will include an
analysis of phasing options and routing alternatives which will be reviewed with City
Council prior to the preparation of plans and specifications for construction),
2) prepare an Engineering Report to satisfy the requirements of the California Regional
Water Quality Control Board and the State Department of Health Services for the
issuance of a Master Reclamation Permit,
3) prepare the plans and specifications for construction for the first phase of the Water
Reuse Project,and
4) design the mitigation measures required to offset the impacts of the Water Reuse
Project
Several other activities related to the Water Reuse Project will be going on concurrently with the
selection of a design consultant.The State Water Resources Control Board(S WRCB)is continuing
to process the City's petition to change the place and purpose of use of treated wastewater(reuse
rather than discharge to the creek).A hearing to consider the City's petition and the five protestants
is being scheduled for early fall of this year.The City's public information program will continue to
remind the public that water recycling is a safe,appropriate,and drought resistant source of water to
provide green spaces within the City.
The process to select a design consultant will take approximately three months to advertise the
RFP,receive proposals,evaluate proposals,select three or four consultants for interviews,conduct
the interviews,select a preferred consultant,negotiate a final scope of work and compensation plan,
and return to the City Council with a consultant contract for approval.Because the detailed scope of
the Water Reuse Project and necessary mitigation measures cannot be considered final until the
City's petition is approved by the S WRCB, staff is asking only for approval to advertise the RFP
and negotiate with the selected consultant This will allow consultant selection to move forward
concurrent with SWRCB permitting and further the likelihood of attaining Council's Major City
Goal of completingphase I of the project in 1998.
City Council's approval of the Request for Proposals for Design of the Water Reuse Project and
authorization to solicit proposals will allow the selection of a consultant in a timely manner so that
design can proceed following State approval of the City's petition to use the reclaimed water.After
a consultant has been selected and a scope of work and fee schedule have been negotiated, a
contract will be brought to the City Council for approval.
FISCAL II"ACT
There is no immediate fiscal impact associated with the recommended action. Once a design
consultant has been selected and a final scope of work and compensation plan have been
negotiated,staff will return to the City Council for approval of the contract for consultant service to
design the project.
Water Reuse Project—R] r for Design Services
Page3
The FY 1995-96 CIP includes$700,000 for the design work being requested by this RFP.
ATTACHMENT
A copy of the Request for Proposal for Design of Water Reuse Project is available in the Council
Office.
gAcar\reuse_rfp.doc