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Home My WebLink About09/16/1997, C-4 - GRANT APPLICATION TO ROBERT JANSSEN FOUNDATION council ep ember 16 , 1997 j agenda uepont a-.41 CITY OF SAN LUIS O B I S P O FROM: OPaul LeSage,Parks and Recreation Director Prepared by: Kathy �ecreation Manager SUBJECT: Grant Application to Robert Janssen Foundation CAO RECOMMENDATION: Authorize staff to prepare and submit a grant application to the Bob Janssen Foundation for the purchase and installation of an electronic scoreboard at Sinsheimer Stadium.. DISCUSSION: Background Sinsheimer Baseball Stadium in Sinsheimer Park was the site of 280 baseball games from January 1997 through August 1997. Thousands of spectators venture to the park annually to watch Division I-A college baseball,high school, local Babe Ruth, semi-pro and amateur adult baseball. Sinsheimer Stadium is also the home for Regional and State Babe Ruth and High School tournaments. The baseball stadium is in need of a new scoreboard. While still working,the dependability of the current board is questionable. Often times throughout the season user groups that have reserved the facility turn on the switch to start the board and nothing happens. That result s in a hasty shuffle to contact service companies to convect the failure. Repair staff have indicated that the life expectancy of the aged scoreboard is limited. A new scoreboard including installation would cost$31,881.00. While Sinsheimer Stadium is the focal point of a moderate renovation during the next two years,the scoreboard is not included in that capital improvement project. A copy of the bid proposal is attached. There is a local foundation making funding available for projects to improve the community. A former Parks and Recreation Commissioner and community service minded individual,Robert Janssen,passed away in 1997. As a result of his passing a foundation was established called the Robert Janssen Foundation. There is an annual available amount of foundation funding made available FISCAL IMPACT The request for funding includes all associated costs with purchase and installation of the scoreboard. There wouldn't be any additional associated fiscal impact. CONCURRENCES The Parks and Recreation Commission supported the staff recommendation at their September 3 meeting as well as the Joint Use Committee at their August 26 meeting. ATTACHMENTS 1. Resolution 2. Cost Estimate RESOLUTION NO. (1997 Series) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN LUIS OBISPO AUTHORIZING STAFF TO SUBMIT A GRANT APPLICATION TO THE ROBERT JANSSEN FOUNDATION WHEREAS, the City of San Luis Obispo has owns and operates the Sinsheimer Baseball Stadium in Sinsheimer,and WHEREAS,the baseball stadium is in need of a new scoreboard;and WHEREAS, the Robert Janssen Foundation is making funding available for community projects; NOW,Tf1EREFORE,BE IT RESOLVED by the Council of the City of.San Luis Obispo that staff is authorized to submit a grant application to the Robert Janssen Foundation for$31, 881. Upon motion of seconded by and on the following roll call vote: AYES: NOES: ABSENT: the foregoing resolution was passed and adopted this day of 1997. Mayor Allen Settle ATTEST: Bonnie Gawf,City Clerk APPROVED AS TO FORM: Je&ey Jorgensen,City Attomey ATTACHMENT 1 y�r� Jul -19-97 05: 18P 0ay. t-undgaard 9. -668-0618 P . 03 rScoreBoard oo a ot,M Mr ScoreBoard 608 W. Cross St. Ste. 200 Woodland, CA 95695 ® N.0 X061 IVf p•i , Tel: 916-668-0500 Fax: 916-668-0618 Pager: 916-523-4780 s� QUOTATION Bill To: Mike Ramsey Ship To: Mike Ramsey Date: 7/19/97 San Luis Obispo Pk & Rec. San Luis Obispo Pk & Rec. quote No: 9716 860 Pacific Street 860 Pacific Street Valid until: 8/17/97 San Luis Obispo, CA 93401 San Luis Obispo, CA 93401 Phone: 1-805-781-7282 Phone: 1-805-781-7282 Terms: See Notes Fax: 1-805-781-7292 Fax: 1-805-781-7292 P. O. No: Equipment Quoted Baseball scoreboard Pan Description shipping Unit Total Qtly espn Number Weight Price Price 1 BA-3718 Baseball/Softball 1700 11,550.00 11,550.00 Size 70'x28'Cr'xfi-D 1 AS4000 All Sport Control Console-includes 1 insert 10 650-CO 650.00 1 AS-CC4 Controller Carrying Case-ASA000 110.00 110.00 1 Misc Spare,lamps&fuses 1 Color Scoreboard color,Green 99.8750 1 Border Accent Stripe,Gold 220-105 130.00 13000 500 W-1105 Six conductor direct burial cable, 0.55 275.00 1 103518 36'X Z8'ID panel, no copy 160 910.00 910.00 1 Color Panel background white color 1 Border 2'Accent stripe-Gold color 220.105 115.00 115.00 1 Copy Copy top Left end-36'x 67' 300.00 300.00 1 Copy SINSHEIMER STADIUM 230.00 230.00 1 Color Text color-Green 98.8750 1 Copy Copy top right end-36"x 67' 30000 300 00 1 I0-3628 36X 26 ID panel, no copy 18C 910 00 91000 1 Color Panel background white color I Copy Left-to be determined 300.00 30000 1 Copy Lett Ctr-to be determined 300.00 30000 1 Copy Ctr-to be determined 300.00 30000 1 Copy Right ctr-to be determined 300.00 300.00 Total weight 2070.00 Sub total amount $ 16.980.00 Sales tax $ 1,501.95 1 accept the terms and conditions of this quotation Freight (estimated) $ 2.400.00 Signed. Total amount $ 20,881.95 Name Title: Terms: Make your purchase order to Daktronics, Inc. 331 32nd Ave. Brookings, SD 57006. Fax copy of this purchase order to Mr ScoreBoard 916-668-0618 All Installations shall be paid to Mr ScoreBoard. Installation costs will be quoted upon request Above quotation does not Include Installation costs, footings, beams, materials and labor to install electrical power and signal cable, trenching for electrical or signal cable. Notes. All prices are subject to change without notice All freight charges are estimated and subject to increases / decreases Quoted by Dave Lundgaard Date: ;4 'I'llIANK Y01 FOR Y01 IR CONFIDENCE IN(II IR PRO DI IC'FS ANI)SFRV1C E.S ATTACHMENT 2 IL Jul -19-97 05: 17P Oay. undgaar-d 9. 668-0618 P .02 = Y3 3 b 1 tLs r ` ,^W OON = 7 63 3; OCL ip YM b 'Ila IN 1A0 Hop o c°i jf cc cc — "°z°°u E ° M 10�j cqW °M n ooc� , 2Q i ,mom LU a0- or io b II Z® m 11 a �W °°o°� 04il IQ iWE— . �co COMM ! W ` `QN UJ i M ^ OQ !,I Q n 0 O G N a0 J4a (o Q co M. M ! ! Zml o � ' �! COW � -*M Mo 0 , of �' I o¢ 1 Eon E � ;Iiy b ED ly I cc iv �W Igg H W C!) z Z = ovc I' cn I C' = I Q.Q. UA CLOL co b b � M b � I N DAKTRONICS, INC. BROOKINGS, SD 57006 PpW SINSHEIMER BASEBALL STADIUM/SAN LUIS OBISPO, CA.__ ;.ic BA=3718 W ID AND SPONSORS m. DPA*I- a MMEISS rw7c)9-06-95_ Jul - 19-97 05: 19P Date Lundgaard 9 -668-0618 P- 04 SPprSST"°'UM - Mr ScoreBoard 608 W. Cross St. Ste. 200 Woodland, CA 95695 Tel: 916-668-0500 Fax: 916-668-0618 Pager: 916-523-4780 INSTALLATION QUOTATION Bill To: Mike Ramsey Ship To: Mike Ramsey Date: 7/18/97 San Luis Obispo Pk & Rec. San Luis Obispo Pk & Rec. Quote No: 9717 850 Pacific Street 860 Pacific Street Valid until: 8117/97 San Luis Obispo, CA 93401 San Luis Obispo, CA 93401 Phone: 1-805-781-7282 Phone: 1-805-781-7282 Terms: See Notes Fax: 1-805-781-7292 Fax: 1-805-781-7292 P. O. No: Equipment Installation Baseball scoreboard rural P.n UMNed' Owcriplion 10 u Pr1C. t Insb11hdw BA-3719 base=d s[urebwrd mstallatton 4 11 00000 71.000 00 Installers Responsibilities Install all equipment in location making final electrical and signal connections within the scoreboard service entrance panel. Provide hole drilling, steel uprights, concrete, and labor to install /mount scoreboard on upright beams for scoreboard as shown herein. Four(4) holes 36"x 8'0" deep Four(4)W1 0x21 ASTM 36 Steel , 2000 psi concrete mix Upright beams painted high gloss black Providing boom truck for height requirements during installation Testing of scoreboard for 100% operation /end user operation when completed. Leaving work area neat and clean when completed. Signal cable is provided with scoreboard purchase All equipment has a Five Year Warranty by Daktronics, Inc Installers are not responsbile for underground utilities, ie, electrical. sprinkler systems, telephone etc. Facility responsibilities Provide all materials and labor to trench for electrical and signal cable from source of power to scoreboard installation site Installing within conduit and up upright columns through electrical disconnect box and within the scoreboard service entrance panel. Removal of dirt from hole drillings. Removal of crates and packing material from scoreboard. Client shall pay for installation in full on job site on day of completion. Total amount $ 11.000.00 I accept the terms and conditions of this quotation Signed: Name. Title. Terms: Make your purchase order to Mr ScoreBoard. Fax copy of this purchase order to Mr ScoreBoard 916-668-0618. All Installations shall be paid to Mr ScoreBoard. Deposit of 50% required on all installations ('greater than S 2,500.00) at time of order placement with remaining balance due on job site at time of completion. No exceptions will be granted Quoted by: Dave Lundgaard Date: I'I IANh YOI I FOR YOUR C'ONFII)F.NCI; IN Ot lR PRODI](TS ANI)`ERVIC'IfS Page 2 Jul -19-97 O5: 2OP Davc -undgaard 91 668-0618 P . O6 BASEBALL SCOREBOARD BA-3718 INSTALLATION REQUIREMENTS The materials required to install the baseball scoreboard is as shown as below'. 1. Hole drilling for footings 4 each 36"diameter 8V deep 2. Steel I -beams as uprights 4 each W10x21, 40 feet lengths 3. Concrete for footings 8 - 9 yds 2000 psi, 6 bag mix 2% CC 4. Paint for the steel tubes 4 gallons high gloss black S. 90 degree PVC elbows 1-diameter 30 - 36 inches in length The items requiring installation labor are as shown below: 1. Installation of electrical power and signal cable requirements. 2. Installation of steel columns, scoreboard and identity panel. 3. Make final connections of electrical power, signal cable to the scoreboard. On the following pages you will find a listing of the items required for the installation of one softball scoreboard. Hole Drilling To drill four (4) holes 36-diameter by 8'0" in depth. Steel I Beams ASTM A36 type columns, ASTM A500 W10x21 steel beams, 40 feet in length, 4 each Concrete 2000 psi. 6 bag mix 2% cc, approximately 8- 9 yds. Paint All steel to be painted with Final Finish Paint, 4 gallons Martin Senour Painted, Black 99L-11558 Electrical Requirements (to be done by others and coordinated through City Park & Recreation ) Total wattage varies from 12,025 watts at 1201240 VAC, 60 amps, 1 line electrical disconnect at site location with lockable disconnect box.