HomeMy WebLinkAbout04/07/1998, Agenda Agenda Distribution List
(9/97)
2. Unpaid Subscriptions:
(All mtgs.unless o/w noted)
AIA Presidents
council acEnaa I ASI President
CITY OF SAN LUIS OBISPO BIA /Deborah Holley
CITY HALL, 9 9 0 PALM STRE Chamber of Commerce
Cuesta College / K. Roberts
Bill Thoma / Chamber of Comm.
Co. Board of Spvrs.
Paul Hood, Co.Administration
Tuesday, April 7, 199 Housing Authority
CBX
KCOY
KCPR: (2) Gen.Mgr. & News Dir.
6:30 P.M. CLOSED SESSION I UYx
KGLO
KKJG
KSBY
I KUHL
CONFERENCE WITH LEGAL COUNSEL - Existing LitigaY KVEC
KPRL
Code Sec. 54956.9 Library (front desk)
Mustang Daily
Ralph Richards v. City of San Luis Obispo New Times (front desk)
Pac.Bell / V. Montalban
Worker's Compensation Case No. 5103270 Pac. Gas & Elec. / B.Burke
Planning Comm. (t Comm. Dev.)
So. Calif. Gas / V. Sterling
Council of Govts / R. DeCarli
7:00 P.M. REGULAR MEETING League of Women Voters
Telegram-Tribune (front desk)
Public Interest Action Ctr.
ECOSLO / Geoffry Land
Res.forQual.Neigh / C.Sanders
CALL TO ORDER: Mayor Allen K. Settle Sierra Club / Gary Felsman
SLO Property Owners Assoc.
Fred Strong (The Citizen)
PLEDGE OF ALLEGIANCE Sonic Cable/Jackie
UNOCAL/J. Bray
Telegram Tribune/S.Lyons
ROLL CALL: Council Members Bill Roalman, Peg Pinard/SLO County
Williams, Vice Mayor Kathy Sm Walter Capps
II.Subscrintions Paid or
Env. Provided
(rea.mtcs.only) :
PRESENTATION John Wiley esq.
Easter Rents, Inc.
IMS/S.Krautheim
EDA (Engr. Dev. Assoc.)
Pres1. Amtrak presentation on the future of corridor Ellenburg Capital Corp.
Local Government Services
RRM Design Group / LeeAnne
Vista Information Services
Wallace, John L. & Assocs.
Walter Bros. Construction Co.
A. J. Diani Construction
Fugro/McClelland
® Cannon Assoc.
SLO Bd. of Realtors
Regular City Council meetings are broadcast on KCPR, 91.3 FM. The City Kimley-Horn
the disabled in all of its services,programs,and activities. Telecommunications Device
to the City Clerk prior to the meeting ff you require a hearing amplification device. For I g;\groups\clerk\agenda.lst\agdist.wp
• I ,
Council Agenda Tues,--, April 7, 1998
t
PUBLIC COMMENT PERIOD (not to exceed 15 minutes total)
The Council welcomes your input. You may address the Council by completing a speaker slip and giving
it to the City Clerk prior to the meeting. At this time, you may address the Council on items that are not
on the agenda or items on the Consent Agenda. Time limit is three minutes. State law does not allow
the Council to discuss or take action on issues not on the agenda, except that members of the Council or
staff may briefly respond to statements made or questions posed by persons exercising their public
testimony rights(Gov. Code Sec. 54954.2). Staff may be asked to follow up on such Items. Staff reports
and other written documentation relating to each item referred to on this agenda are on file in the City
Clerk's Office in Room 1 of City Hall.
CONSENT AGENDA
The Consent Agenda is approved on one motion. Council Members may pull consent items to be
considered after Business items.
C1. COUNCIL MINUTES (GAWF)
Consideration of the minutes for:
Tuesday, March 17, 1998 at 4:00 p.m.;
Tuesday, March 17, 1998 at 6:30 p.m.;
Wednesday, March 18, 1998 at 11:30 a.m.;
Monday, March 23, 1998 at 11:30 a.m.
+ RECOMMENDATION: Waive oral reading and approve minutes as amended.
C2. RESERVOIR CANYON WATERLINE (McCLUSKEY/9560)
Consideration of plans and specifications for "Reservoir Canyon Waterline,"
Specification No. 95-60 estimated to cost $63,600 including contingencies. (Plans and
specifications available for review in the Council Office.)
+ RECOMMENDATION: 1) Approve plans and specifications for "Reservoir Canyon
Waterline, Specification No. 95-60"; and, 2) authorize staff to advertise for bids and
authorize CAO to award the contract if the lowest responsible bid is within budget.
C3. REQUEST FOR PROPOSALS - COPIER PURCHASE & MAINTENANCE
(STATLER/9205)
Consideration of a Request for Proposals for the purchase and maintenance of copier
machines. (RFP available for review in the Council Office.)
2
Council Agenda TL..6day, April 7, 1998
+ RECOMMENDATION: Approve a request for proposal (RFP) for the purchase and
maintenance of copier machines, and authorize the CAO to award the contract if the
purchase price (less trade-in value) for the thirteen copiers scheduled for replacement
in 1997-99 is within the two-year budget ($112,000).
C4. DESIGN SERVICES - MARSH ST. GARAGE EXPANSION
(McCLUSKEY/9684)
Consideration of a Request for Proposals for design services for the Marsh Street
Garage expansion; engineer's estimate $250,000. (RFP available for review in the
Council Office.)
+ RECOMMENDATION: 1) Approve Request for Proposals (RFP) for design services
for the Marsh Street Garage Expansion, authorize soliciting of proposals, and authorize
contract award by the CAO if the selected proposal is within the engineer's cost
estimate of$250,000; and, 2) appropriate $38,000 from the unreserved parking fund
working capital balance in order to fully fund the engineer's estimate.
C5. WATERMAIN IMPROVEMENT PROJECT (McCLUSKEY/9893)
Consideration of awarding a contract to Whitaker Construction in the amount of
$474,953 for "Watermain Improvement Project: Various Locations."
+ RECOMMENDATION: Award contract and authorize the CAO to execute the
contract.
C6. TRAFFIC SIGNAL LED CONVERSION (McCLUSKEY/773)
Consideration of awarding a purchase order in the amount of$8,526.38 to Synchronex
for additional traffic signal LED lamps, and providing $8,900 for the acquisition of traffic
signal LED lamps by appropriating $3,180 from a PG&E rebate and $5,720 from the
unappropriated balance of the General Fund.
+ RECOMMENDATION: Award purchase order and appropriate funds to provide for
the acquisition of traffic signal LED lamps.
C7. COMPUTER TRAFFIC MODEL PROJECT AMENDMENT (McCLUSKEY/
96-11)
Consideration of authorizing a $5,000 payment to Fehr & Peers Associates, Inc. for
extra work performed on the Computer Traffic Model Project, Specification No. 96-11,
appropriating an additional $5,285.37 into the capital outlay fund project account from
the unappropriated balance of the General Fund, and appropriating an additional
3
Council Agenda Tues....y, April 7, 1998
$4,441.80 into the transportation impact fee fund project account from the `
unappropriated balance of the General Fund.
+ RECOMMENDATION: Authorize payment and appropriations into the capital outlay
and transportation impact fee funds.
C8. VEHICLE EMISSION REDUCTION GRANT (MCCLUSKEY/703)
Consideration of an application for grant assistance from the Motor Vehicle Emission
Reduction Fund administered by the County Air Pollution Control District.
+ RECOMMENDATION: Adopt a resolution approving submittal of an application for
$40,000 to maintain the "Zero Fare" transit program for Cal Poly students and
employees.
C9. BISHOP PEAK TRAIL OPERATION (HAMPIAN/487)
Consideration of an agreement with the County of San Luis Obispo for Joint Operation of
Bishop Peak Trail.
+ RECOMMENDATION: Approve and authorize the Mayor to sign an agreement with
the County of San Luis Obispo for the joint operation and maintenance of the trail to the
summit of Bishop Peak.
C10. ENHANCED PROMOTIONAL FUND GRANT (HAMPIAN/1054)
Consideration of a recommendation from the Promotional Coordinating Committee (PCC)
to allocate $10,000 of Enhanced Promotional Funds to the San Luis Obispo WASBE
Organizing Committee (SLOWOC) to partially fund the registration brochure for the
World Association of Symphonic Bands and Ensembles (WASBE) Conference scheduled
for July, 1999. (WASBE Conference Business Plan available for review in the Council
Office.)
+ RECOMMENDATION:. Approve the PCC's recommendation.
C11. USE OF CHAMBER &CITY CONFERENCE ROOMS (HAMPIAN/113)
Consideration of amendments to "Council Policies and Procedures" regarding the use of
Council Chamber and other City conference rooms.
+ RECOMMENDATION: Adopt resolution changing CP&P, Section 1.1.5 to eliminate
the use of the Council Chambers by other governmental agencies or non-profit groups
during non-business hours.
4
Council Agenda Tuesday, April 7, 1998
C12. REQUEST FOR PROPOSALS - DISASTER ASSISTANCE (STATLER/9206)
Consideration of a request for proposal for disaster assistance services. (RFP available
for review in the Council Office.)
+ RECOMMENDATION: Approve a request for proposal (RFP) for disaster assistance
services and authorize the CAO to award the contract.
C13. BIA NAME CHANGE (HOLLEY/210-01)
Give final passage to an ordinance amending the name to the Downtown Association.
+ RECOMMENDATION: Grant final passage to Ordinance No. 1334.
C14. COMPENSATION FOR APPOINTED OFFICIALS (SLATE/622)
Consideration of adjusting annual salary and other benefits of the City Administrative
Officer and the City Attorney.
+ RECOMMENDATION: Adopt resolution adjusting compensation for the City
Administrative Officer, and adopt resolution adjusting compensation for the City
Attorney.
C15. CAL POLY UTILITIES AGREEMENT (MOSS/1161)
Consideration of renewal of water and sewer rate agreement with California Polytechnic
State University.
+ RECOMMENDATION: approve renewal of water and sewer rate agreement as
updated and authorize the Mayor to execute same.
COUNCIL LIAISON REPORTS(not to exceed 15 minutes)
Council Members report on conferences or other City activities. Time limit-3 minutes.
PUBLIC HEARINGS
If you have filled out a Speaker Slip, the Mayor will call you to the podium. Please speak into the
microphone and give your name and city of residence for the record. Please limit your comments to 3
minutes; consultant and project presentations limited to 10 minutes. If you challenge an issue in court,
you may be limited to raising only those issues you or someone else raised at this public hearing as
described below, or in written correspondence delivered to the City before or during the public hearing.
5
Council Agenda r r. / Tues....y, April 7, 1998
/v
1. 1998 CDBG PROGRAMS (JONAS/427 - 30 min.)
Public hearing to consider programs for the 1998 Community Development Block Grant
(CDBG) Consolidated Plan: A) Final Review of the 1998 Community Development
Block Grant Program.(CDBG) and Draft 1998 Consolidated Plan One-Year Action Plan;
and B) Consideration of amendments to the 1994 and 1996 CDBG Program years; and,
C) consideration of recommended HOME and Special Urban Projects and funding
levels for the San Luis Obispo, Urban County. (1998 CDBG Project Applications
available for review in the Council Office.)
+ RECOMMENDATION: 1) Approve the 1998 CDBG Program activities and funding
as shown in Table 1, and the Draft 1998 Consolidated Plan One-Year Action Plan; 2)
approve the amendments to the 1994 and 1996 CDBG Program Years, Table 2; 3)
endorse the recommended HOME and Special Urban Projects funding, as shown in
Tables 3 and 4; and, 4) forward the Council's actions and funding recommendations to
the Board of Supervisors.
COMMUNICATIONS(not to exceed 15 minutes)
At this time, any Council Member or the City Administrative Officer may ask a question for clarification,
make an announcement, or report briefly on his or her activities. In addition, subject to Council Policies
and Procedures, they may provide a reference to staff or other resources for factual information, request
staff to report back to the Council at a subsequent meeting concerning any matter, or take action to direct
staff to place a matter of business on a future agenda(Gov. Code Sec. 54954.2).
BUSINESS ITEMS
2. NEIGHBORHOOD TRAFFIC MANAGEMENT (McCLUSKEY/557 -60 min.)
Consideration of adopting Neighborhood Traffic Management (NTM) Program and
Guidelines. (Continued from 2/17/98.) (Written Public Comments available for review in
the Council Office.)
+ RECOMMENDATION: Adopt resolution approving NTM Program and direct staff to
bring back a report on the Neighborhood Management Program and recommended
modifications to the NTM Guidelines after 18 months of implementation.
6
Council Agenda TL..sday, April 7, 1998 lR
3. RESEARCH PARK INITIATIVE (HAMPIAN/207-03 - 30 min.)
Consideration of supporting and encouraging California Polytechnic State University to
play a leadership role in developing a local research park initiative to enhance and attract
research and technological incubator interests to the City.
+ RECOMMENDATION: Adopt resolution supporting local research park initiative.
4. PAVEMENT MANAGEMENT PLAN (McCLUSKEY/532 - 15 min.)
Video presentation: "Making Streets That Work."
+ RECOMMENDATION: View presentation. No action to be taken.
A. ADJOURN TO TUESDAY, APRIL 14, 1998 IN THE COUNCIL CHAMBER.
7
l S
council acEnBa
CITY OF SAN LUIS OBISPO
CITY HALL, 990 PALM STREET
Tuesday, April 7, 1998
A
CLOSED SESSION xCouncil'Heanng Room
CONFERENCE WITH LEGAL COUNSEL - Existing Litigation = Pursuant to Government
Code Sec. 54956.9
Ralph Richards v. City of San Luis Obispo
Worker's Compensation Case No. 5103270
7:00 P M. REGULAR'MEETlNG , ' Cou cel Chamber
990 Palm Stteet
4. _.. r t__-�-�__ .' �.. �nL�.._i..:_...._ �• _w .. __ ..'._v:��.r" •.. _yam--- e� _
CALL TO ORDER: Mayor Allen K. Settle
PLEDGE OF ALLEGIANCE
ROLL CALL: Council Members Bill Roalman, Dave Romero, Dodie
Williams, Vice Mayor Kathy Smith, Mayor Allen K. Settle
=PRESENTATION }
Pres1. Amtrak presentation on the future of corridor service.
® Regular City Council meetings are broadcast on KCPR, 91.3 FM. The City of San Luis Obispo is committed to include
the disabled in all of its services,programs,and activities. Telecommunications Device for the Deaf(805)781-7410. Please speak
1 to the City Clerk prior to the meeting if you require a hearing amplification device. For more agenda information,call 781-7103.
e s
Council Agenda Tuesuay, April 7, 1998
'PUBLIC-COMMENT PMOD(notto exceed :15 minutes total)
The CounGl welcomes yourmput You rriay address the Cqurial by eomple6rig a speaker 5p and gnnr�g
it,to the City Cldtkprifflo the meetifi At this time,you may addrehgilCbuncil,on,items that are not.:
on the agenda'or items on the.Consent Agenda. Time iimd:is three miqutes. State law does not'alliiw
ttie Council to discuss or take aeon on issues not ori the agenda, except chatmembers of the Council or
ataff ma bne
y fly'respond to statements made or questions-:posed 'Uy persons exercising them pubLc
:testimony fights{Gov Code 9&:949542). Staff maybe asked to follow upon such,items..`Staff reports'
'and•other written.documentation relahng:to each item referred to oh:this agenda are-on file in.the City.;
Cle&s Office in'RoofnTof City Hall.
CONSENT AGENDA
7he..Consent Agenda is approved on,dhe'motion: Council Wrnbeis mayTpull'consent.items to lie
considered;after Business items,
C1. COUNCIL MINUTES (GAWF)
Consideration of the minutes for:
Tuesday, March 17, 1998 at 4:00 p.m.;
Tuesday, March 17, 1998 at 6:30 p.m.;
Wednesday, March 18, 1998 at 11:30 a.m.;
Monday, March 23, 1998 at 11:30 a.m.
+ RECOMMENDATION: Waive oral reading and approve minutes as amended.
C2. RESERVOIR CANYON WATERLINE (McCLUSKEY/9560)
Consideration of plans and specifications for "Reservoir Canyon Waterline,"
Specification No. 95-60 estimated to cost $63,600 including contingencies. (Plans and
specifications available for review in the Council Office.)
+ RECOMMENDATION: 1) Approve plans and specifications for"Reservoir Canyon
Waterline, Specification No. 95-60"; and, 2) authorize staff to advertise for bids and
authorize CAO to award the contract if the lowest responsible bid is within budget.
C3. REQUEST FOR PROPOSALS - COPIER PURCHASE & MAINTENANCE
(STATLER/9205)
Consideration of a Request for Proposals for the purchase and maintenance of copier
machines. (RFP available for review in the Council Office.)
2
Council Agenda Tuc.day, April 7, 1998
+ RECOMMENDATION: Approve a request for proposal (RFP) for the purchase and
maintenance of copier machines, and authorize the CAO to award the contract if the
purchase price (less trade-in value) for the thirteen copiers scheduled for replacement
in 1997-99 is within the two-year budget ($112,000).
C4. DESIGN SERVICES - MARSH ST. GARAGE EXPANSION
(McCLUSKEY/9684)
Consideration of a Request for Proposals for design services for the Marsh Street
Garage expansion; engineer's estimate $250,000. (RFP available for review in the
Council Office.)
+ RECOMMENDATION: 1)Approve Request for Proposals (RFP) for design services
for the Marsh Street Garage Expansion, authorize soliciting of proposals, and authorize
contract award by the CAO if the selected proposal is within the engineers cost
estimate of$250,000; and, 2) appropriate $38,000 from the unreserved parking fund
working capital balance in order to fully fund the engineer's estimate.
C5. WATERMAIN IMPROVEMENT PROJECT (McCLUSKEY/9893)
Consideration of awarding a contract to Whitaker Construction in the amount of
$474,953 for"Watermain Improvement Project: Various Locations."
+ RECOMMENDATION: Award contract and authorize the CAO to execute the
contract.
C6. TRAFFIC SIGNAL LED CONVERSION (McCLUSKEY/773)
Consideration of awarding a purchase order in the amount of$8,526.38 to Synchronex
for additional traffic signal LED lamps, and providing $8,900 for the acquisition of traffic
signal LED lamps by appropriating $3,180 from a PG&E rebate and $5,720 from the
unappropriated balance of the General Fund.
+ RECOMMENDATION: Award purchase order and appropriate funds to provide for
the acquisition of traffic signal LED lamps.
C7. COMPUTER TRAFFIC MODEL PROJECT AMENDMENT (McCLUSKEY/
96-11)
Consideration of authorizing a $5,000 payment to Fehr & Peers Associates, Inc. for
extra work performed on the Computer Traffic Model Project, Specification No. 96-11,
appropriating an additional $5,285.37 into the capital outlay fund project account from
the unappropriated balance of the General Fund, and appropriating an additional
3
Council Agenda Tuesuay, April 7, 1998
$4,441.80 into the transportation impact fee fund project account from the
unappropriated balance of the General Fund.
+ RECOMMENDATION: Authorize payment and appropriations into the capital outlay
and transportation impact fee funds.
C8. VEHICLE EMISSION REDUCTION GRANT (McCLUSKEYf703)
Consideration of an application for grant assistance from the Motor Vehicle Emission
Reduction Fund administered by the County Air Pollution Control District.
+ RECOMMENDATION: Adopt a resolution approving submittal of an application for
$40,000 to maintain the "Zero Fare"transit program for Cal Poly students and
employees.
C9. BISHOP PEAK TRAIL OPERATION (HAMPIAN/487)
Consideration of an agreement with the County of San Luis Obispo for Joint Operation of
Bishop Peak Trail.
+ RECOMMENDATION: Approve and authorize the Mayor to sign an agreement with
the County of San Luis Obispo for the joint operation and maintenance of the trail to the
summit of Bishop Peak.
C70. ENHANCED PROMOTIONAL FUND GRANT (HAMPIAN/1054)
Consideration of a recommendation from the Promotional Coordinating Committee (PCC)
to allocate $10,000 of Enhanced Promotional Funds to the San Luis Obispo WASBE
Organizing Committee (SLOWOC)to partially fund the registration brochure for the
World Association of Symphonic Bands and Ensembles (WASBE) Conference scheduled
for July, 1999. (WASBE Conference Business Plan available for review in the Council
Office.)
+ RECOMMENDATION: Approve the PCC's recommendation.
C71. USE OF CHAMBER & CITY CONFERENCE ROOMS (HAMPIAN/113)
Consideration of amendments to "Council Policies and Procedures" regarding the use of
Council Chamber and other City conference rooms.
+ RECOMMENDATION: Adopt resolution changing CP&P, Section 1.1.5 to eliminate
the use of the Council Chambers by other governmental agencies or non-profit groups
during non-business hours.
4
Council Agenda Tuesday, April 7, 1998
C12. REQUEST FOR PROPOSALS - DISASTER ASSISTANCE (STATLER/9206)
Consideration of a request for proposal for disaster assistance services. (RFP available
for review in the Council Office.)
+ RECOMMENDATION: Approve a request for proposal (RFP) for disaster assistance
services and authorize the CAO to award the contract.
C13. BIA NAME CHANGE (HOLLEY/210-01)
Give final passage to an ordinance amending the name to the Downtown Association.
+ RECOMMENDATION: Grant final passage to Ordinance No. 1334.
C14. COMPENSATION FOR APPOINTED OFFICIALS (SLATE/622)
Consideration of adjusting annual salary and other benefits of the City Administrative
Officer and the City Attorney.
+ RECOMMENDATION: Adopt resolution adjusting compensation for the City
Administrative Officer, and adopt resolution adjusting compensation for the City
Attorney.
C15. CAL POLY UTILITIES AGREEMENT (MOSS/1161)
Consideration of renewal of water and sewer rate agreement with California Polytechnic
State University.
+ RECOMMENDATION: approve renewal of water and sewer rate agreement as
updated and authorize the Mayor to execute same.
COUNCIL LIAISON REPORTS(not to exceed 15 minutes)
Council Members report on oonferences or other City activities. Timeai'nit=3 minutes.
PUBLIC HEARWGS
'If you have filled .out a Speaker Slip, the Mayor Will'.calt.you. to the.pgdium. Please speak into the
microphone and give your name.and city of residence for#tie-.record. Please Gm¢your comments to 3
minutes; consultant and project presentations limited, to"10!minutes. If you-challenge an issue h court,
you may be limited-to raising only those.issues you or.someone else raised.at this public hearing as
described below, or in written correspondence delivered to the City before or during the public hearing.
5
Council Agenda Tuesaay, April 7, 1998
1. 1998 CDBG PROGRAMS (JONAS/427- 30 min.)
Public hearing to consider programs for the 1998 Community Development Block Grant
(CDBG) Consolidated Plan: A) Final Review of the 1998 Community Development
Block Grant Program (CDBG) and Draft 1998 Consolidated Plan One-Year Action Plan;
and B) Consideration of amendments to the 1994 and 1996 CDBG Program years; and,
C) consideration of recommended HOME and Special Urban Projects and funding
levels for the San Luis Obispo, Urban County. (1998 CDBG Project Applications
available for review in the Council Office.)
+ RECOMMENDATION: 1) Approve the 1998 CDBG Program activities and funding
as shown in Table 1, and the Draft 1998 Consolidated Plan One-Year Action Plan; 2)
approve the amendments to the 1994 and 1996 CDBG Program Years, Table 2; 3)
endorse the recommended HOME and Special Urban Projects funding, as shown in
Tables 3 and 4; and, 4) forward the Council's actions and funding recommendations to
the Board of Supervisors.
COMMUNICATIONS(not to exceed 15 minutes)
At this time, any Council Member or the,City Administrative Officer may ask a question for clarification,
make an announcement, or report briefly on his or her activities. In addition,subject to Council Policies
and Procedures, they may provide a reference to-staff or other resources'for factual information, request
staff to report back to the Council at a subsequent meeting concerning any matter,or take action to direct
staff to place a matter of business on a future agenda(Gov. Code Sec. 54954.2).
BUSINESS ITEMS
2. NEIGHBORHOOD TRAFFIC MANAGEMENT (McCLUSKEY/557 -60 min.)
Consideration of adopting Neighborhood Traffic Management (NTM) Program and
Guidelines. (Continued from 2/17/98.) (Written Public Comments available for review in
the Council Office.)
+ RECOMMENDATION: Adopt resolution approving NTM Program and direct staff to
bring back a report on the Neighborhood Management Program and recommended
modifications to the NTM Guidelines after 18 months of implementation.
6
Council Agenda Tuesday, April 7, 1998
3. RESEARCH PARK INITIATIVE (HAMPIAN/207-03 - 30 min.)
Consideration of supporting and encouraging California Polytechnic State University to
play a leadership role in developing a local research paras initiative to enhance and attract
research and technological incubator interests to the City.
♦ RECOMMENDATION: Adopt resolution supporting local research park initiative.
4. PAVEMENT MANAGEMENT PLAN (McCLUSKEY/532 - 15 min.)
Video presentation: "Making Streets That Work."
♦ RECOMMENDATION: View presentation. No action to be taken.
A. ADJOURN TO TUESDAY, APRIL 14, 1998 IN THE COUNCIL CHAMBER.
7
Y
council agenda
CITY OF SAN LUIS OBISPO
LnA CITY HALL, 990 PALM STREET
Tuesday, April 7, 1998
ACTION UPDATE
6:30 P.M. CLOSED SESSION Council Hearing Room
990 Palm Street
CONFERENCE WITH LEGAL COUNSEL - Existing Litigation - Pursuant to Government
Code Sec. 54956.9
Ralph Richards v. City of San Luis Obispo
Worker's Compensation Case No. 5103270
7:00 P.M. REGULAR MEETING Council Chamber
990 Palm Street
PRESENT: Council Members Bill Roalman, Dave Romero, Dodie
Williams, Vice Mayor Kathy Smith, Mayor Allen K. Settle
ABSENT: Council Member Dodie Williams
PRESENTATION
PRES1. Proclamation presented to Bob Gordon, President of the San Luis
Obispo Little Theatre, and Cindy Hall proclaiming National Community Theatre
Week April 18-25.
PRES2. Proclamation presented to Karen Adelyott, Mayor's Youth Task
Force, proclaiming April Alcohol Awareness Month.
Council Agenda Tues. j, April 7, 1998
PUBLIC COMMENT PERIOD (not to exceed 15 minutes total)
The Council welcomes your input. You may address the Council by completing a speaker slip and giving
it to the City Clerk prior to the meeting. At this time, you may address the Council on items that are not
on the agenda or items on the Consent Agenda. Time limit is three minutes. State law does not allow
the Council to discuss or take action on issues not on the agenda, except that members of the Council or
staff may briefly respond to statements made or questions posed by persons exercising them public
testimony rights (Gov. Code Sec. 54954.2). Staff may be asked to follow up on such items. Staff reports
and other written documentation relating to each item referred to on this agenda are on file in.the City
Clerk's Office in Room 1 of City Hall.
PCI. Peggy Cotine, SLO, stated that because of the recent ruling by the Supreme
Court on the Boy Scouts of America, she does not think that the City should lend
any type of financial support to the group, as she believes it is a discrlminary
organization. City Attorney Jorgensen clarified that the Boy Scouts have been
allowed to lease a city owned building.for$1 per year for many years, in
consideration of work they performed on that building.
PC2. Astrid Gallagher. Arroyo Grande, stated that the City of SLO should become
more handicapped accessible with respect to parking and other issues.
CONSENT AGENDA
The Consent Agenda is approved on one motion. Council Members may pull consent items to be
considered after Business items.
Council Member Romero noted for the record that his "no" vote on the Planning
Commission appointments at the March 17, 1998 meeting was not meant to
reflect opposition to the appointment of Paul Ready, he supports the appointment
of Mr. Ready.
C1. COUNCIL MINUTES (GAWF)
Consideration of the minutes for:
Tuesday, March 17, 1998 at 4:00 p.m.;
Tuesday, March 17, 1998 at 6:30 p.m.;
Wednesday, March 18, 1998 at 11:30 a.m.;
Monday, March 23, 1998 at 11:30 a.m.
+ RECOMMENDATION: Waive oral reading and approve minutes as amended.
FINAL ACTION: Approved(4-0-1, Williams absent).
2
Council Agenda 1L _6day, April 7, 1998
` C2. RESERVOIR CANYON WATERLINE (McCLUSKEY/9560)
Consideration of plans and specifications for "Reservoir Canyon Waterline,"
Specification No. 95-60 estimated to cost $63,600 including contingencies. (Plans and
specifications available for review in the Council Office.)
+ RECOMMENDATION: 1) Approve plans and specifications for"Reservoir Canyon
Waterline, Specification No. 95-60'; and, 2) authorize staff to advertise for bids and
authorize CAO to award the contract if the lowest responsible bid is within budget.
FINAL ACTION: Approved(4-0-1, Williams absent).
C3. REQUEST FOR PROPOSALS - COPIER PURCHASE & MAINTENANCE
(STATLER/9205)
Consideration of a Request for Proposals for the purchase and maintenance of copier
machines. (RFP available for review in the Council Office.)
+ RECOMMENDATION: Approve a request for proposal (RFP) for the purchase and
maintenance of copier machines, and authorize the CAO to award the contract if the
purchase price (less trade-in value) for the thirteen copiers scheduled for replacement
in 1997-99 is within the two-year budget ($112,000).
FINAL ACTION: Approved(4-0-1, Williams absent).
C4. DESIGN SERVICES - MARSH ST. GARAGE EXPANSION
(McCLUSKEY/9684)
Consideration of a Request for Proposals for design services for the Marsh Street
Garage expansion; engineer's estimate $250,000. (RFP available for review in the
Council Office.)
+ RECOMMENDATION: 1) Approve Request for Proposals (RFP) for design services
for the Marsh Street Garage Expansion, authorize soliciting of proposals, and authorize
contract award by the CAO if the selected proposal is within the engineer's cost
estimate of $250,000; and, 2) appropriate $38,000 from the unreserved parking fund
working capital balance in order to fully fund the engineer's estimate.
FINAL ACTION: This item continued to 4/21/98.
C5. WATERMAIN IMPROVEMENT PROJECT (McCLUSKEY/9893)
Consideration of awarding a contract to Whitaker Construction in the amount of
$474,953 for "Watermain Improvement Project: Various Locations."
3
Council Agenda Tue&..-y, April 7, 1998
+ RECOMMENDATION: Award contract and authorize the CAO .to execute the
contract.
FINAL ACTION: Approved(4-0-1, Williams absent).
C6. TRAFFIC SIGNAL LED CONVERSION (McCLUSKEY/773)
Consideration of awarding a purchase order in the amount of$8,526.38 to Synchronex
for additional traffic signal LED lamps, and providing $8,900 for the acquisition of traffic
signal LED lamps by appropriating $3,180 from a PG&E rebate and $5,720 from the
unappropriated balance of the General Fund.
+ RECOMMENDATION: Award purchase order and appropriate funds to provide for
the acquisition of traffic signal LED lamps.
FINAL ACTION: Approved(4-0-1, Williams absent).
97. COMPUTER TRAFFIC MODEL PROJECT AMENDMENT (McCLUSKEY/
96-11)
Consideration of authorizing a $5,000 payment to Fehr & Peers Associates, Inc. for
extra work performed on the Computer Traffic Model Project, Specification No. 96-11,
appropriating an additional $5,285.37 into the capital outlay fund project account from
the unappropriated balance of the General Fund, and appropriating an additional
$4,441.80 into the transportation impact fee fund project account from the
unappropriated balance of the General Fund.
+ RECOMMENDATION: Authorize payment and appropriations into the capital outlay
and transportation impact fee funds.
FINAL ACTION: Approved(4-0-1, Williams absent).
C8. VEHICLE EMISSION REDUCTION GRANT (McCLUSKEY1703)
Consideration of an application for grant assistance from the Motor Vehicle Emission
Reduction Fund administered by the County Air Pollution Control District.
+ RECOMMENDATION: Adopt a resolution approving submittal of an application for
$40,000 to maintain the "Zero Fare" transit program for Cal Poly students and
employees.
FINAL ACTION: Resolution No. 8782 adopted(4-0-1, Williams absent).
4
Council Agenda Tu...,day, April 7, 1998
C9. BISHOP PEAK TRAIL OPERATION (HAMPIAN/487)
Consideration of an agreement with the County of San Luis Obispo for Joint Operation of
Bishop Peak Trail.
+ RECOMMENDATION: Approve and authorize the Mayor to sign an agreement with
the County of San Luis Obispo for the joint operation and maintenance of the trail to the
summit of Bishop Peak.
FINAL ACTION: Approved(4-0-1, Williams absent).
C10. ENHANCED PROMOTIONAL FUND GRANT (HAMPIAN/1054)
Consideration of a recommendation from the Promotional Coordinating Committee (PCC)
to allocate $10,000 of Enhanced Promotional Funds to the San Luis Obispo WASBE
Organizing Committee (SLOWOC) to partially fund the registration brochure for the
World Association of Symphonic Bands and Ensembles (WASBE) Conference scheduled
for July, 1999. (WASBE Conference Business Plan available for review in the Council
Office.)
+ RECOMMENDATION: Approve the PCC's recommendation.
FINAL ACTION: Approved(4-0-1, Williams absent).
C11. USE OF CHAMBER & CITY CONFERENCE ROOMS (HAMPIAN/113)
Consideration of amendments to "Council Policies and Procedures" regarding the use of
Council Chamber and other City conference rooms.
+ RECOMMENDATION: Adopt resolution changing CP&P, Section 1.1.5 to eliminate
the use of the Council Chambers by other governmental agencies or non-profit groups
during non-business hours.
FINAL ACTION: Resolution No. 8783 adopted(4-0-1, Williams absent).
C12. REQUEST FOR PROPOSALS - DISASTER ASSISTANCE (STATLER/9206)
Consideration of a request for proposal for disaster assistance services. (RFP available
for review in the Council Office.)
+ RECOMMENDATION: Approve a request for proposal (RFP) for disaster assistance
services and authorize the CAO to award the contract.
FINAL ACTION: Approved(4-0-1, Williams absent).
5
Council Agenda Tues_ .y, April 7, 1998
C13. BIA NAME CHANGE (HOLLEY/210-01)
Give final passage to an ordinance amending the name to the Downtown Association.
+ RECOMMENDATION: Grant final passage to Ordinance No. 1334.
FINAL ACTION: Ordinance No. 1334 given Tina/approval(4-0-1, Williams absent).
C14. COMPENSATION FOR APPOINTED OFFICIALS (SLATE/622)
Consideration of adjusting annual salary and other benefits of the City Administrative
Officer and the City Attorney.
+ RECOMMENDATION: Adopt resolution adjusting compensation for the City
Administrative Officer, and adopt resolution adjusting compensation for the City
Attorney.
FINAL ACTION: Resolution No. 8784 and Resolution No. 8785 adopted(4-0-1,
Williams absent).
C15. CAL POLY UTILITIES AGREEMENT (MOSS/1161)
Consideration of renewal of water and sewer rate agreement with California Polytechnic
State University.
+ RECOMMENDATION: approve renewal of water and sewer rate agreement as
updated and authorize the Mayor to execute same.
FINAL ACTION: Approved(4-0-1, Williams absent).
APPOINTMENT
Al. HUMAN RELATIONS COMMISSION (Smith/WilliamsI123)
FINAL ACTION: Appoint Susan Brown, Lucinda Culpepper to three year terms
expiring on March 31, 2001,and to appoint Melia Parchman to a two-year term
ending on 313112000; motion carried(4-0-1,Williams absent).
COUNCIL LIAISON REPORTS (not to exceed 15 minutes)
Council Members report on conferences or other City activities. Time limit-3 minutes.
6
Council Agenda TL-,day, April 7, 1998
CLR1. Council Member Romero reported on the spring Chamber of Commerce trip
to Sacramento.
CLR2. Council Member Romero reported on North County Water Task Force
meeting, stating that participation in the Naciemento project maybe
deteriorating.
PUBLIC HEARINGS
If you have filled out a Speaker Slip, the Mayor will call you to the podium. Please speak into the
microphone and give your name and city of residence for the record. Please limit your comments to 3
minutes; consultant and project presentations limited to 10 minutes. If you challenge an issue in court,
you may be limited to raising only those issues you or someone else raised at this public hearing as
described below, or in written correspondence delivered to the City before or during the public hearing.
1. 1998 CDBG PROGRAMS (JONAS/427 - 30 min.)
Public hearing to consider programs for the 1998 Community Development Block Grant
(CDBG) Consolidated Plan: A) Final Review of the 1998 Community Development
Block Grant Program (CDBG) and Draft 1998 Consolidated Plan One-Year Action Plan;
and B) Consideration of amendments to the 1994 and 1996 CDBG Program years; and,
C) consideration of recommended HOME and Special Urban Projects and funding
levels for the San Luis Obispo, Urban County. (1998 CDBG Project Applications
available for review in the Council Office.)
+ RECOMMENDATION: 1) Approve the 1998 CDBG Program activities and funding
as shown in Table 1, and the Draft 1998 Consolidated Plan One-Year Action Plan; 2)
approve the amendments to the 1994 and'1996 CDBG Program Years, Table 2; 3)
endorse the recommended HOME and Special Urban Projects funding, as shown in
Tables 3 and 4; and, 4) forward the Council's actions and funding recommendations to
the Board of Supervisors.
FINAL ACTION: Approved(4-0-1, Williams, absent). Council Member Roa/man
noted for the record that he does not support the grant to the EVC.
COMMUNICATIONS (not to exceed 15 minutes)
At this time, any Council Member or the City Administrative Officer may ask a question for clarification,
make an announcement, or report briefly on his or her activities. In addition, subject to Council Policies
and Procedures, they may provide a reference to staff or other resources for factual information, request
staff to report back to the Council at a subsequent meeting concerning any matter, or take action to direct
staff to place a matter of business on a future agenda (Gov. Code Sec. 54954.2).
None.
7
Council Agenda Tues_ .y, April 7, 1998
BUSINESS ITEMS
2. NEIGHBORHOOD TRAFFIC MANAGEMENT (McCLUSKEY/557 - 60 min.),
Consideration of adopting Neighborhood Traffic Management (NTM) Program and
Guidelines. (Continued from 2/17/98.) (Written Public Comments available for review in
the Council Office.)
+ RECOMMENDATION: Adopt resolution approving NTM Program and direct staff to
bring back a report on the Neighborhood Management Program and recommended
modifications to the NTM Guidelines after 18 months of implementation.
FINAL ACTION: Continued to next available meeting (4-0-1, Williams, absent).
3. RESEARCH PARK INITIATIVE (HAMPIAN/207-03 - 30 min.)
Consideration of supporting and encouraging California Polytechnic State University to
play a leadership role in developing a local research park initiative to enhance and attract
research and technological incubator interests to the City.
+ RECOMMENDATION: Adopt resolution supporting local research park initiative.
FINAL ACTION: Resolution No. 8786 adopted(4-0-1, Williams, absent).
4. TRAFFIC MANAGEMENT PLAN (McCLUSKEY/532 - 15 min.)
Video presentation: "Making Streets That Work."
+ RECOMMENDATION: View presentation. No action to be taken.
FINAL ACTION: 'Presentation made.
A. ADJOURNED TO TUESDAY, APRIL 14, 1998 IN THE COUNCIL CHAMBER.
8