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HomeMy WebLinkAbout11/10/1998, C8 - DOWNTOWN ASSOCIATION (DA) ADMINISTRATOR'S SALARY INCREASE jcouncil « _q$ agenda Pepont CITY OF SAN LUIS OBISPO FROM: Cp,/Correne Cotta, President, Downtown Association Board of Directors SUBJECT: Downtown Association (DA) Administrator's Salary Increase CAO RECOMMENDATION Adopt a resolution approving an amendment to the contract for the Downtown Association Administrator for a salary increase. DISCUSSION After this year's annual review,the administrator's salary level was questioned by a concerned board member who felt the duties and responsibilities of the position had increased and were greater than most board members had understood them to be. The concern was discussed with the DA president, agendized and discussed at the Executive Committee level. The administrator was asked to provide a salary history and comparable salaries from other communities for review,along with a revised budget absorbing the increase. After review, the Executive Committee unanimously voted to recommend to the Board of Directors that the current salary of$39,072 be increased to$50,000 annually effective November 1, 1998. The Board of Directors received this recommendation on 13 October and voted unanimously to uphold the Executive Committee's recommendation. CONCURRENCES The DA Board of Directors manages its budget and financial affairs independently of any other agency. However, discussion with California Main St. Program Coordinator Dinorah Hall indicates that Main St. is supportive of its program managers receiving adequate compensation and keeping the manager's salaries at levels that reflect statewide comparable salaries. FISCAL IMPACT The increase,effective November 1, 1998, would be completely supported by Downtown Association revenues which are separate from the City's general fund and would not impact the general fund in any manner. Sources of revenue include an assessment tax, fundraisers and cash flow activities. ALTERNATIVES No alternatives are suggested. Attachments Resolution Attachment B: Salary Review Attachment C SLO Downtown Association Executive Committee Minutes Attachment D SLO Downtown Association Board of Directors Minutes RESOLUTION NO. (1998 Series) A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO APPROVING AN AMENDMENT TO THE CONTRACT FOR THE DOWNTOWN ASSOCIATION ADMINISTRATOR FOR A SALARY INCREASE. . WHEREAS, the duties and responsibilities of the Downtown Association Administrator have increased in scope; and WHEREAS, the Board of Directors of the Downtown Association unanimously agreed that there should be an increase in the salary for the Administrator. NOW, THEREFORE,BE IT RESOLVED by the Council of the City of San Luis Obispo that Administrator's salary be increased by $10,929 to an annual salary of$50,000, as shown in Attachment A, an amendment to the July 15, 1998 contract. Upon motion of , seconded by and on the following roll call vote: AYES: NOES: ABSENT: the foregoing resolution was adopted this day of . 1998. 'Mayor Allen Settle ATTEST: Lee Price, City Clerk APPROVED AS TO FORM: /1y/G.#164ity Attorney C � - Z ATTACHMENT A AMENDMENT NO. 1 AGREEMENT WITH DEBORAH J. HOLLEY The AGREEMENT dated July 15, 1998, between the CITY OF SAN LUIS OBISPO, a municipal corporation, hereinafter referred to as "CITY" and DEBORAH J. HOLLEY,hereinafter referred to as "EMPLOYEE",is hereby amended as follows: Section 5. Compensation. CITY shall pay to EMPLOYEE as compensation in full for all services performed by EMPLOYEE pursuant to the Contract, the sum of$50,000 per year effective the first full pay period in November, 1998. Said compensation will be paid in accordance with normal City procedures. All other terms and conditions of the AGREEMENT remain the same. Both CITY and EMPLOYEE do covenant that each individual executing this addendum on behalf of each party is a person duly authorized and empowered to execute agreements for such party. IN WITNESS WHEREOF, the parties hereto have caused this instrument to be executed on this day of November, 1998. ATTEST: CITY OF SAN LUIS OBISPO a Municipal Corporation Lee Price, City Clerk Allen Settle,Mayor APPROVED AS TO FORM CONTRACTOR � ffrOlor#sr iAttorney Deborah J. Holley CS - 3 Salary Review Attachment 6 Former BIA administrator Dodie Williams was hired at$25,000 per year in 1985. The following year,this position was increased to$33,000(1986). By the time she left in 1989,the salary was $36,000. She had been offered more,but declined feeling it wasn't in the budget. Information about the next administrator,Monte Lukov's salary was not available. In July, 1991,Lynn Block was hired as administrator at a starting salary of$36,000. Her personnel files in this office indicate was was also eligible for bonuses of$500 for performance. By 1993, she had received two increases,however due to a downturn in the economy and wanting to spend time with her two small children, she agreed to work 314 time at$30,000. In 1994, she returned full time at$36,000 and shortly thereafter left to accept a position at FirstBank. In 1995, Deborah Holley was hired at$32,500. In three years, she has been given cost of living increases of about three per cent annually bringing the most current salary to $39,072. In discussing salaries for executive directors of Main St. Programs with Program Director Dinorah Hall at California Main St.,she offered the following: Salaries for some Main St. Programs tend to be low as they are new programs or have voluntary membership which makes dues lower;however most established Main St. Programs now have salaried positions that receive higher compensation. Hall said she thinks it is feasible to compare a Main St.Executive director's salary with salaries of department heads in the same city,economic development directors or with executive directors of nonprofits that have similar duties,as Main St. Communities have a wide range of variables that affect salary levels. At the City of San Luis Obispo,the following salaries are in effect: Economic Development Director. $4,474-$5,592 per month;parking manager$4,100-$5,013 per month;parks and recreation director$5,830 per month-$7,288 per month. The previous director of the Mozart Festival received$48,000 annually;however this amount was reduced when the current director came aboard with a slightly shorter work schedule. Other Main St.Executive Directors earn as follows: Peder Norby(Encinitas)$40,OOOs Patti Baron(Benecia) $50,OOOs Dan Trifone(Vista) $60,OOOs Dan Craig(Berkeley) $60,OOOs Barbara Mason(Livermore)$40,OOOs San Diego, $40,OOOs Jane Harder(Monterey)$50,000 Sheila MacElroy(Alameda)$40,OOOs Non Main St.,Peter Eberle,hired as Executive Director,Downtown Santa Cruz, $48,000 to start. C $ �" #+'�- en SLO Downtown Association Executive Committee 6 October 1998 DA Office Minutes Present Correne Cotta Mark Brazil Mike Stanton Joe DeLucia Brett Weaver Paul Brown Pierre Rademaker Deborah Holley, DA Call to order 7:35 AM by Cotta. Approval of minutes of 1 September; motion by Rademaker, 2nd by Brown, PAIF. Main St. Award Holley reported that the application had been completed with help from Pierre Rademaker and Jeff Hook. A copy of the application was passed around. Holley stated that many heartfelt letters of support had been received; should know who semifinalists are by January. Marketplace Update Cotta stated that the meeting with the consultant will be held on Wednesday at 3 PM; individuals will meet with Ron Cano on Thursday. DeLucia said it was important to determine what we want out of the study before the meeting; a small group will meet today at 4 PM in DA office to go over this. Higuera St. Bridge Update Holley reported that test drilling will begin on October 19 for one week; it is not known at this time how many lanes will be closed. Court St.Faire Holley reviewed the proposed project submitted by Dan Connors. The committee felt that funding the project was not an appropriate use of the promotional funds; Stanton said he didn't think people would sit where equipment was working; Brown concurred that the money shouldn't come from the DA for individual businesses; the recommendation to the Board,by motion of Weaver is to not support the Court St. Faire being funded by the DA, 2nd by Rademaker,PAIF. However, the committee did agree that some type of signage or attention getting device would be appropriate and that after the construction is complete, the project would be a better idea except for the displaced parking and loss of parking revenue. Rademaker said also did not want to jeopardize the future use of Court St. as planned; need Palm II to replace lost parking. Mark Brazil introduced himself and stated a reception for businesses hosted by him and Mother's Tavern would be held on Tuesday, 13th,5:30 PM. He said he would like to meet business people and talk with them about their concerns and his platform. Downtown Cleanliness Holley said after a recent meeting with city staff about DT cleanliness,that the DA will produce a laminated brochure about who does what and who can be called if there are problems. Cotta said the city is looking into maintenance for trash cans and is concerned about clean up after TNA. Spangler stated that this is the perfect opportunity to look into an assessment district to take over these duties. Rademaker said Downtown is not unlike a shopping center, Spangler said it should be property owners who are assessed but needs to be run separate from DA. Motion by Brown to develop a gameplan for next meeting,2nd by Spangler,discussion: Rademaker said it should start with another organization outside the DA; DeLucia said the DA should expand its base;Spangler said he doesn't think anything should be done at this time; just an item for discussion; motion amended to investigate opportunities, Spangler and DeLucia will meet to talk; PAIF. Nominating Committee Cotta said need to recruit candidates: Committee will be Weaver,Cotta,Brown and Stanton. Administrator's Salary Review Stanton opened discussion with salary history and comparative salaries;recommended that Holley's salary be adjusted to be more in line with like occupations based on duties; Cotta said it's important that the budget cover the increase; Holley reviewed the revised budget;motion by Stanton to increase administrator's salary to $50,000 effective November 1; 2nd by Weaver; PAIF. A separate motion was made by Rademaker to run comparative salary analyses on office manager and TNA coordinator position annually as well, 2nd by Stanton, PAIF. Newsracks Cotta said that a proposal had been submitted to the DA and the city by the Telegram-Tribune. Holley explained that the T-T had offered to cover the cost of installing banks of racks similar to the new ones they recently installed for all publications if the T-T could have the backs of the racks for advertising and reserved right for first placement in the racks. Wendy George,who attended the meeting,had indicated she would follow up on feasibility of request with regard to advertising and ordinance change. Holley will report when she has more info. Cotta reported that the DA will have a booth at the Women's Network Business Fair on October 14, Embassy Suites, 5 - 7 PM. Holley reviewed Main St.,voucher report,new interns, newsletter,upcoming 2-year workplan. TNA Brown reported that he had a new member on his committee from the Telegram-Tribune. Promotions Weaver stated that FirstBank will be refurbishing Santa's House, will deduct their$500 contribution from the total cost; may need to make adjustments for next year's $500 contribution as well. The student group working Santa's House is well ahead of schedule; the carousel is on line, hotel and meals have been arranged; Stanton and Brown offered to help with food if needed. Also Weaver reported that Festival of Trees will donate profits to Child Development Center which assists abused children and their families; free movie is underway; Holiday Parade needs volunteers; a commemorative holiday ornament will be sold as a fundraiser. Parking ------------ SLO Downtown Association Board of Directors 13 October 1998 City Hall Council Hearing Room Minutes Present Correne Cotta Ken Schwartz Pierre Rademaker Wendy George Joe DeLucia Shelly Stanwyk Paul Brown Tunny Ortali Mike Stanton Brett Weaver Bob Schinkel Deborah Holley,DA Christine Bragg, DA Tara Henrick Katie Hunt Call to order by Cotta: 7:35 AM. No public comment at this time. Approval of minutes; motion by Rademaker, 2nd by Stanton,PA1F. Cotta introduced Ken Schwartz, City Council person as the new liaison to the DA. Main St. Award Holley passed a copy of the completed application around and described the requirements,content and . prize for the award. Marketplace Update DeLucia stated that he felt requests to the subconsultant(Ron Cano) about scope of the study were not heeded; he said Cano seemed unaware of the huge pending competition including Eagle Hardware; mostly what we heard in the special meeting was window dressing. Rademaker added that he did not feel Cano is giving credit for what we're doing right; need more significant base data, more useful information. Cotta said as a Main St. community, we already know what we need to do,are working on trying to do those things,raise the bar, George indicated that Ken Hampian had had a discussion with Cano about these concerns, Cano is supposed to come back to DA. Rademaker said we need more base data,data about competition, what voids are now and future,then determine a strategy. Schwartz stated that he is one of two City Council members that have met with Cano; he stressed that the strategy should not be developed around what currently exists,but what Downtown will be once design concept plan is implemented. What's the potential impact to community at that point. Higuera St.Bridge Holley reviewed communication from Mike Multari re: Oct 19 test drilling. Related, she overviewed Court St. Faire and request from Dan Connors to fund project from DA promotional funding. DeLucia made a motion to support executive committee recommendation to not fund the project,2nd by Brown. Discussion: Schinkel said he thinks dust and dirt would be a concern for this type of project; Brown said it's expensive and temporary; Stanton said he does not think they could achieve their goal of promotion next to a construction site;Cotta stated she thinks the concept is great but has concerns about replacement parking. On a vote,motion carried AIF. Downtown Cleanliness Cotta said the meeting was productive in that some new points were addressed including trashcan scrubbing; George indicated the enclosed document is a draft only; Holley stated the topic will go to beautification to develop laminated brochure similar to one done in the past. George reminded that there is a walk around next week with Officer Hedges and John Dunn. Nominating Committee Cotta stated that five seats are available in next election; nominating committee will meet Wed Oct 28 9 AM, DA Office, asked for recommendations. Regarding term limits, the item was shelved until further notice; Stanton saying he thinks three consecutive two-year terms would be more palatable than two four-year terms. Administrator's Salary Review Cotta said that Stanton had brought up the issue of fair compensation to her and it was an item on last L week's executive committee agenda. At that time, the committee voted to recommend to the Board of Directors that the Administrator's Salary be adjusted to reflect a salary more in line with comparable positions, that being an increase to$50,000 per year effective November 1, 1998. Brown made a motion to support the recommendation of the executive committee, Ortali 2nd,PAIR Newspaper Racks Holley described the meeting with Telegram-Tribune representatives,Wendy George and her whereas the T-T indicated they would purchase racks for all publications if they would be granted the rights to advertising space and first placement. Schinkel said he thinks racks are a great idea,but has concerns about where they're placed. Brown said he feels it gives too much control, the T-T will quickly recover the$40,000 cost,this gives them huge leverage. DeLucia said this feels like T-T is setting a trap; claiming territory;currently is not complying with existing height limits. George stated that there are some first amendment issues that come up when a city tries to regulate in this area; issues about advertising and changing the ordinance will be addressed internally in an upcoming meeting; will keep up apprised. President's Report Cotta informed committee chairs that they need to be thinking about developing the next two-year work program. Also,she attended a one-year anniversary for Prado Day Center; a lot has been accomplished there; feels our commitment needs to be upheld;perhaps invite member of board (Day center) to speak at breakfast.