HomeMy WebLinkAbout01/05/1999, C-13 - VALVE REPLACEMENTS AND FIRE HYDRANT INSTALLATION, SPECIFICATION NO. 92-22council "`Mqr-
j agenda Repout 3
CITY OF SAN LUIS O B I S P O
FROM: Michael D. McCluskey, Public Works Directo
Prepared by: Reinie Jones, Engineering Assistant 9.
SUBJECT: Valve Replacements and Fire Hydrant Installation,
Specification No. 92 -22
CAO RECOMMENDATION:
Award the contract for "Valve Replacements and Fire Hydrant Installation, Specification No. 92-
22" to Special Service Contractors.
DISCUSSION:
On November 17th the City Council authorized staff to advertise for bids for Valves and Fire
Hydrant Installation. Bids were opened on December le.
The low bid was approximately 25% over the engineer's estimate. Staff reviewed the bids to
determine the cause of the discrepancies. In general, the higher costs were spread throughout the
bid. Per Council policy, when bids are received which exceed the engineer's estimate, the Council
must approve the contract rather than the CAO.
CONCURRENCES
The Utilities Department has reviewed the bids and requested award.
FISCAL IMPACT
Estimated Project Cost:
Engineer's Estimate $43,000
Contingencies $5,000
Total $48,000
Budget Needed for Award:
Bid Amount $57,748
Contingencies $6,252
Total $64,000
A total of $62,500 was approved as part of the 1997 -98 and 1998 -99 Water Distribution System
Improvements CEP for valve replacements and hydrant installations (1997 -99 Financial Plan,
Appendix B, pages 54 -55.) An additional $2,000 is needed to support this project. Currently,
there is $1.6 million in water distribution improvements to support this and future improvements.
eng/p"ecm/wamd9= vahWvalve award car
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CITY OF SAN LUIS OBISPO
CALIFORNIA
AGREEMENT
THIS AGREEMENT, made on this day of 19� by and between the City of San Luis Obispo,
San Luis Obispo County, California, hereinafter called the Owner, and Special Service Contractors hereinafter called
the Contractor.
WITNESSETH:
That the Owner and the Contractor for the consideration stated herein agree as follows:
ARTICLE 1, SCOPE OF WORK: The Contractor shall perform everything required to be performed, shall provide
and furnish all of the labor, materials, necessary tools, expendable equipment, and all utility and transportation services
required to complete all the work of construction of
Valve Replacements and Fire Hydrant Installation: Specification No. 9222
in strict accordance with the plans and specifications therefor, including any and all Addenda, adopted by the Owner, in
strict compliance with the Contract Documents hereinafter enumerated
It is agreed that said labor, materials, tools, equipment, and services shall be famished and said work performed and
completed under the direction and supervision and subject to the approval of the Owner or its authorized
representatives.
ARTICLE II, CONTRACT PRICE: The owner shall pay the Contractor as full consideration for the faithful
performance of this Contract, subject to any additions or deductions as provided in the Contract Documents, the
contract prices as follows:
BID ITEM & DESCRIPTION
Special Services
No.
ITEM
UNIT
QUAN
UNIT
PRICE
TOTAL
PRICE
1
Buchon -Beach
LS
1
4400.00
$4,400.00
2
Buchon -Broad
LS
11
7496.00
$7,496.00
3
Broad -Lcff
Ls
1
4335.00
$4,335.00
4
Foothill- LaEntrada
LS
1
8666.00
$8,666.00
5
Foothill- Rosita
IS
1
6600.00
$6.600.00
6
Pahn -Toro
LS
1
8670.00
$8,670.00
7
Pono-High
LS
1
4613.00
$4,613.00
8
Broad -Tani: Farm Fire Hydrant
LS
1
9647.00
$9,647.00
9
Traffic Control
LS
111
3321.00
$3,321.00
TOTAL:
1
$57,748.00
TOTAL BASE BID: $57.748.00
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cis -4
Payments are to be made to the Contractor in accordance with and subject to the provisions embodied in the documents
made a part of this Contract
Should any dispute arise respecting the true value of any work omitted, or of any extra work which the Contractor may
be required to do, or respecting the size of any payment to the Contractor, during the performance of this Contract, said
dispute shall be decided by the Owner and its decision shall be final, and conclusive.
ARTICLE III, COMPONENT PARTS OF THIS CONTRACT: The Contract consists of the following documents,
all of which are as fully a part thereof as if herein set out in full, if not attached, as if hereto attached
1. Notice to Contractors and information for bidders.
2. Contract General Conditions and Technical Specifications.
3. Accepted Proposal.
4. Public Contract code Section 10285.1 Statement and 10162 Questionnaire.
5. NoncollusionDeclaration.
6. Plans.
7. List of Subcontractors.
8. Agreement and Bonds.
9. Insurance Requirements and Forms.
ARTICLE IV. It is further expressly agreed by and between the parties hereto that should there be any conflict
between the terms of this instrument and the bid or proposal of said Contractor, then this instrument shall control and
nothing herein shall be considered as an acceptance of the said terms of said proposal conflicting herewith.
IN WITNESS WHEREOF, the parties to these presents have hereunto set their hands this year and date first above
written.
CITY OF SAN LUIS OBISPO,
A Municipal Corporation
City AdministrativeOffrcer
APPROVED AS TO FORM: CONTRACTOR
Wu ity Atto
Special Service Contractors
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