HomeMy WebLinkAbout03/16/1999, C7 - REQUEST FOR BIDS FOR Y2K EMERGENCY GENERATORS AND PUMP. counat
March E1999
agenda Repom ,-N�
CITY OF SAN LUIS . O B I S P 0
FROM: John Moss, Utilities Director ,
Prepared By: David Hix, Wastewater Division Manage ,
SUBJECT: Request for Bids for Y2K Emergency Generators and Pump.
CAO RECOMMENDATION
By motion, authorize CAO to approve Request for Bids for generators and pump
purchases; authorize staff to solicit bids and authorize CAO to award the contract if
within the budget estimate of $185,000.
DISCUSSION
Currently the water distribution and wastewater collection systems have no stationary
designated emergency power sources at any of their pump stations sites. Typically
portable generators and pumps have been moved around to sites to fill up water storage
tanks or pump down sewage wet wells during a during a power outage. If a prolonged
loss of power were to occur, the City does not have enough portable emergency
generators or pumps to adequately provide service to the City's customers. To ensure
essential sewer and water services during prolonged loss of electrical power due to the
advent of a Y2K or other type of disaster, staff is recommending the purchase of four
100 kW generators and one 4 inch pump. Council supported this recommended strategy
at their February 25, 1999,meeting.
Recently Utilities and Fire Department staff met to determine what type of equipment
would best meet the needs of the City to provide essential water and sewer services. It
was determined that four generators and one pump, complimented with the City's other
two generators and two pumps, would be able to provide sewage and water service to
almost all customers during a prolonged.power outage. A very small portion of water
customers may experience short durations of no water until storage tanks can be
periodically filled and a very limited number (less than 10 homes) of water customers
will require water to be trucked in to them.
Because delivery times for these purchases are becoming longer due to other agencies and
organizations purchasing this type of equipment, time is of the essence. To expedite the
purchases staff is currently preparing the bid specifications for the generators and pump
and is requesting CAO authorization for approval of the Requests for Bids after they are
completed. Staff is also recommending a short bid period to expedite the purchases.
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Council Agenda Report-R. _or Emergency Generators and Pump
March 16, 1999
FISCAL EMPACT
Purchase of the four generators and one pump will cost approximately $185,000. A total
of $110,00 from the water fund and $75,000 from the sewer fund have been approved for
the generators and pump purchases as part of the 1998-99 mid-year budget review for
Y2K disaster preparedness and resources.
Equipment Cost
Generators (four portable generators @ $40,000) $160,000
Pump (one 4"inch portable sewage pump $25,000
Total $185,000
Project Funding by Source Cost
Water $110,000
Sewer $75,000
Total $185,000
ALTERNATIVES
Deny the project. Denial of these purchases may result in possible disruption in water
and sewer service if a prolonged power failure occurs. Service disruptions may include
no water or sewer service to some parts of the City and loss of water pressure in other
parts. Loss of water and sewer service and low water pressure may have significant
impacts on fire protection in the affected areas and may have significant health and safety
consequences for some affected customers. Sewage spills have health and safety
consequences and may result in possible fines from State and Federal agencies. This
alternative is not recommended.
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