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Home My WebLink About04/06/1999, Agenda council agenda CITY OF SAN LUIS OBISPO CITY HALL, 990 PALM STREET Tuesday, April 6, 1999 ACTION UPDATE 6:45 P.M. CLOSED SESSION Council Hearing Room 990 Palm Street CONFERENCE REGARDING PROPERTY NEGOTIATIONS Pursuant to Government Code § 54956.8 Property: Damon-Garcia Property (Broad Street) Negotiating Parties: City of San Luis Obispo Paul LeSage Property Owner Representative: John French Negotiation: Whether to Negotiate/Acquire Cancelled. 7:00 P.M. REGULAR MEETING Council Chamber 990 Palm Street PRESENT: Council Members John Ewan, Jan Howell Marx, Ken Schwartz, Vice Mayor Dave Romero, Mayor Allen K. Settle Mayor Settle absent Council Agenda Tues a , April 6, 1999 Action Update PRESENTATIONS P1. PROCLAMATION: YEAR OF THE CHILD. (ROMERO/301-13 - 5 Minutes) ACTION: Proclamation presented to Krista Mudgett and children from the Parks and Recreation Department "Sun and Fun"and "Star"programs. P2. PROCLAMATION: ALCOHOL AWARENESS MONTH (APRIL 1999). ACTION: Proclamation presented to Karen Aydeloft; YMCA General Director, and members of the Mayor's Youth Task Force. PUBLIC COMMENT PERIOD(not to exceed 15 minutes total) The Council welcomes your input (FOR ITEMS NOT ON THE AGENDA) You may address the Council by completing a speaker slip and giving it to the City Clerk prior to the meeting. At this time, you may address the Council on items that are not on the agenda or items on the Consent Agenda. Time limit is three minutes. State law does not allow the Council to discuss or take action on issues not on the agenda, except that members of the Council or staff may briefly respond to statements made or questions posed by persons exercising their public testimony rights (Gov. Code Sec. 54954.2). Staff may be asked to follow up on such items. Staff reports and other written documentation relating to each item referred to on this agenda are on file in the City Clerk's Office in Room 1 of City Hall. Art MyMhy had concerns regarding lighting and tree removals at the Saturn dealership. Rick Fabrick suggested that a doorbell should be installed at the San Luis Obispo Visitors Center. He also questioned the appropriateness of an invocation at a public meeting. Lief Ericksona visitor from Sweden, described his community and their strategy for Economic Development He commented he has found San Luis Obispo clean, friendly, and a caring city. CONSENT AGENDA The Consent Agenda is approved on one motion. Council Members: may pull consent items to be considered after Business items. 2 y Council Agenda Tut�day, April 6, 1999 Action Update C1. COUNCIL MINUTES (PRICE) Tuesday, March 16, 1999 Tuesday, March 23, 1999. RECOMMENDATION: Waive oral reading and approve minutes as submitted. ACTION: Approved(4:0). C2. SUBMITTAL OF ENGINEERING STANDARDS FOR ADOPTION. (MCCLUSKEY/801-02) RECOMMENDATION: Adopt a resolution approving the Engineering Standards for Construction Projects. ACTION. Resolution No. 8917 approved(4:0). C3. SIERRA AND INDUSTRIAL WAY WATER LINES. (MCCLUSKEYR04-06) RECOMMENDATION: 1) Approve plans and specifications for"Sierra Way and Industrial Way Water Lines, Specification No. 92-95". 2) Authorize staff to advertise for bids and authorize the City Administrative Officer to award the contract if the lowest responsible bid is within budget. ACTION: Approved(4:0). C4. LAGUNA LAKE GOLF COURSE PROPERTY ACQUISITION. (LESAGE/1106- 02) RECOMMENDATION: Adopt a resolution to: 1) Approve the reacquisition of an adjoining portion of property to the Laguna Lake Golf Course that is owned by the Congregational Church - United Church of Christ. 2) Authorize the Mayor to sign the purchase and sale agreement. 3) Approve an allocation from General Fund Unappropriated Reserves of$22,000 to fund the transaction and closing costs. ACTION: Resolution No. 8918 approved(4:0). C5. REQUEST FOR PROPOSALS FOR THE CITY OF SAN LUIS OBISPO'S TOURISM ADVERTISING CONTRACT FOR 1999-2001. (HAMPIAN1704-06) RECOMMENDATION: Approve the Promotional Coordinating Committee (PCC's) proposed Request for Proposals for 1999-2001 Marketing Services for the City of San Luis Obispo. ACTION: Approved(4:0). 3 Council Agenda _ TWscaV, April 6, 1999 1 Action Update C6. PURCHASE OF TWO UNION PACIFIC RAILROAD PROPERTIES. (MCCLUSKEY/704-06) RECOMMENDATION: 1) Authorize the purchase of two properties from Union Pacific Railroad for the Railroad Transportation Center and the Railroad Recreational Trail - Phase 2 in the amounts of$680,995.65 and $81,837.50 respectively. 2) Authorize the City Administrative Officer to sign purchase documents and the deed. ACTION: Approved(3:0:1, Council Member Ewan refrained due to potential conflict of interest). C7. DESIGN SERVICES BUDGET FOR THE RAILROAD TRANSPORTATION CENTER AND PHASE II BIKE PATH PROJECTS. (MCCLUSKEW704-06) RECOMMENDATION: Increase the budget for design services for the Railroad Transportation Center and Phase II Bike Path projects from $90,000 to $103,000 and authorize the Mayor to sign a Consultant Services Agreement with Boyle Engineering Corporation to complete the work. ACTION: Approved(3:0:1, Council Member Ewan refrained due to potential conflict of interest). COUNCIL LIAISON REPORTS (not to exceed 15 minutes) Council Members report on conferences or other City activities. Time limit-3 minutes. CLR1. AIR POLLUTION CONTROL DISTRICT(APCD) Council Member Ewan reported that the APCD Board approved three District Rules at its meeting of March 24, 1999, concerning hazardous air pollutants, toxic air contaminants and procedures for Determination of Compliance for new or modified powerplants. CLR2. CHANNEL COUNTIES DIVISION LEAGUE OF CALIFORNIA QlTFESlLCCJ Vice Mayor Romero reminded Council that the next Channel Counties Division LCC meeting will be held on April 23, 1999 in Santa Barbara. 4 Council Agenda Tum. Jay, April 6, 1999 Action Update PUBLIC HEARINGS If you have filled out a Speaker Slip, the Mayor will call you to the podium. Please speak into the microphone and give your name and city of residence for the record. Please limit your comments to 3 minutes; consultant and project presentations limited to 10 minutes. If you challenge an issue In court, you may be limited to raising only those issues you or someone else raised at this public hearing as described below, or in written correspondence delivered to the City before or during the public hearing. NOTE: If you are paid by any other person or organization to communicate with any officer, employee, or commission of the City of San Luis Obispo for the purpose of influencing local legislative or discretionary action, you may qualify as a municipal advocate or lobbyist, Any person engaged in municipal advocacy, as defined by SLOW Section 2.64.020, is required to register with the City Clerk and orally disclose that he/she is registered as a municipal advocate when addressing the City Council. A registration form is available on the back of the Speaker Slip or by contacting the City Clerk. 1. CONSIDERATION OF THE 1999 COMMUNITY DEVELOPMENT BLOCK GRANT(CDBG) AND HOME PROGRAMS AND 1-YEAR ACTION PLAN: AND AMENDMENTS TO THE 1997 CDBG PROGRAM. (JONAS/201-10 -45 Minutes) RECOMMENDATION: 1) Approve the 1999 Community Development Block Grant Program (CDBG) activities and funding as show on Table 1 of the staff report, and the Draft 1999 Consolidated Plan One-Year Action Plan. 2) Approve the amendments to the 1997 Community Development Block Grant Program Year, Table 2. 3) Endorse the recommended Home Investment Partnerships Program (HOME) and Special Urban Projects funds, as shown in Tables 3 and 4. 4) Forward the Council's actions and funding recommendations to the Board of Supervisors. ACTION. 1) Approved as amended(4:0). 2) Approved as amended(4:0). 3) Approved(4:0). 4) Approved(4:0). 2. CONSIDERATION OF ATOLL HOLDINGS REZONING: 1150 LAUREL LANE. (JONAS/201-05 - 45 Minutes) RECOMMENDATION: 1) Adopt a resolution upholding the appeal, modifying the approval of the use permit by deleting Condition 14, which endorses the addition of a second driveway to serve the project from Laurel Lane. 2) Introduce an ordinance to print, approving a negative declaration with mitigation measures, and amending the zoning map from M (Manufacturing) to M-MU (Manufacturing with Mixed Use) for property located at 1150 Laurel Lane, based on findings. ACTION. 1) Resolution No. 8919 approved(4:0). 2) Introduced Ordinance No. 1350 (3:1, Schwartz). 5 Council Agenda TUCa y, April 6, 1999 Action Update 3. ACACIA CREEK LLC PLANNED DEVELOPMENT: 3450 BROAD STREET. (JONAS/203-05 -45 Minutes) RECOMMENDATION: Introduce an ordinance to print approving a negative declaration and amending the zoning map from C-S-S (Service Commercial with Special Considerations) to C-S-S-PD (Service Commercial with Special Considerations with a Planned Development) for property located at 3450 Broad street, based on findings. ACTION: Introduced Ordinance No. 1351 (4:0). COMMUNICATIONS (not to exceed 15 minutes) At this time, any Council Member or the City Administrative Officer may ask a question for clarification, make an announcement, or report briefly on his or her activities. to addition, subject to Council Policies and Procedures, they may provide a reference to staff or other resources for factual information, request staff to report back to the Council at a subsequent meeting concerning any matter,or take action to direct staff to place a matter of business on a future agenda(Gov. Code Sec. 54954.2). Commt. Council Member Marx summarized her memo to Council regarding Maplewood Farm, which is operated by the Parks and Recreation Department in Vancouver. She suggested a similar operation might work on the Dalidio property. Comm2. Council Member Ewan complimented the Police and Fire Departments for their recent participation at the Sinsheimer Elementary School Career Day. Comm3. Council Member Ewan suggested that staff prepare an inventory of office space needs in the City. This item was referred to staff to bring back as part of the review of Council Goals Action Plans on April 19, 1999. 6 Council Agenda jig TL ay, April 6, 1999 Action Update BUSINESS ITEMS 4. HIGUERA STREET BRIDGE PROJECT WITH PEDESTRIAN ENHANCEMENT FEATURES. (MCCLUSKEY/704-06 - 30 Minutes) RECOMMENDATION: 1) Approve the concept of widened sidewalks along Higuera Street in the vicinity of Osos Street as a part of the Higuera street Bridge Rehabilitation Project. 2) Appropriate $43,000 from the unappropriated balance of the General Fund for Higuera Street Bridge environmental and design services. 3) Authorize the City Administrative Officer to execute the amendment to the agreement for environmental and design services with Martin and Kane, Inc. ACTION: Approved(3:0:1, Council Member Schwartz refrained due to potential conflict of interest). 5. REDEVELOPMENT AGENCY FEASIBILITY STUDY. (HAMPIAN/STATLER/704-06 - 30 Minutes) RECOMMENDATION: Do not proceed with forming a redevelopment agency. ACTION: Due to the lateness of the hour, this item was continued to the next available agenda. 6. SETTING AGENDA FOR JOINT CITY COUNCIL, PLANNING COMMISSION AND ARCHITECTURAL REVIEW COMMISSION MEETING 4127199. (JONAS/301-14 -15 Minutes) RECOMMENDATION: Consider the suggested agenda topic areas outlined in the staff report, and direct staff to construct an agenda based on those items, or others as the Council may desire. ACTION: Input received. Community Development Director Jonas to compile a revised agenda for Council review. A. ADJOURNED TO MONDAY, APRIL 19, 1999 AT 7:00 P.M. IN THE COUNCIL HEARING ROOM, 990 PALM STREET. 7 .genda Distribution List Y (91298) vg , Unpaid Subscriptions: (All mtgs.unless o/w noted) AIA President ASI President counal agenda BIA /Deborah Holley CITY OF SAN LUIS 0B1SP0 Chamber of Commerce CITY HALL, 9 9 0 PALM S T R E E ' Cuesta College / K. Roberts B. Thoma / Chamber of Comm. Co. Board of Spvrs. Paul Hood, Co.Administration Housing Authority Tuesday, April 6, 1999 KKcBx COY KCPR: (2) Gen.Mgr. & News Dir. KDDB KEYT KGLO 6:45 PA. CLOSED SESSION KKJG KSBY _ KUHL KVEC KPRL Library (front desk) CONFERENCE REGARDING PROPERTY NEGOTIATIONS Mustang Daily Pursuant to Government Code § 54956.8 New Times (front desk) Pac.8ell / V. Montalban Pac. Gas & Elec. / B.Burke Property: Damon-Garcia Property Plaming Comm. (96 Comm. Dev.) (Broad Street) So. Zalif. Gas / V. Sterling Council of Govts / R. DeCarli Leacgme of Women Voters Negotiating Parties: City of San Luis Obispo Telegram-Tribune (front desk) Pub1L: Interest Action Ctr. Paul LeSage ECOSL) / Geoffry Land Res.brQual.Neigh / C.Sanders Siera Club / Gary Felsman Properly Owner Represent SLO 'roperty Owners Assoc. John French Fred Strong (The Citizen) Sonc Cable/Jackie UNCAL/J. Bray Negotiation: Whether to Negotiate/AcqTe;egram Tribune/S.Lyons Pc3 Pinard/SLO County C1Pps' 7:00 PA. REGULAR MEETING II.Subscriptions Paid or Env. Provided (rea.mtos.onlv) : John Wiley esq. CALL TO ORDER: or Ma Allen K. Settle Easter Rents, Inc. Mayor IMS/S. Krautheim EDA (Engr. Dev. Assoc.) PLEDGE OF ALLEGIANCE Ellenburg Capital Corp. Linnenbach Local Government Services ROLL CALL: Council Members John Ewan, Ja RRM Design Group / LeeAnne Vista Information Services Schwartz, Vice Mayor Dave Rom Wallace, John L. & Assocs. Walter Bros. Construction Co. A. J. Diani Construction in o/McClelland Cannon Assoc. SLO Assoc of Realtors Regular City Council meetings are broadcast on KCPR, 91.3 FM. The City of'. Kimley-Horn the disabled in all of its services,programs,and activities. Telecommunications Devicerq Heritage Oaks Bank to the City Clerk prior to the meeting if you require a hearing amplification device. For mo 1 Council Agenda TuE_ .ay, April 6, 1999 PRESENTATION 4 P1. PROCLAMATION: YEAR OF THE CHILD. (ROMERO/301-13 - 5 Minutes) PUBLIC COMMENT PERIOD(notto exceed 15-minutes totat) The Council welcomes your input (FOR ITEMS NOT ON THE AGENDA)You may address the Council by completing a speaker slip and giving it to the City Clerk prior to the meeting. At this time, you may address the Council on items that are not the agenda or items on the Consent Agenda. Time limit is three minutes. State law does not allow the Council to discuss or take action on issues not do the agenda, except that members of the Council.or staff may briefly respond to statements made or questions posed by persons exercising their public testimony rights (Gov. Code Sec. 54954.2). Staff may be asked to follow-up on such items. 'Staff reports and other written documentation relating to each item referred to on this agenda are on file in the City Clerk's Office in Room 1 of City Hall. CONSENT AGENDA The Consent Agenda is approved on one motion. Council Members may pull consent items to be considered after Business items. C1. COUNCIL MINUTES (PRICE) Consideration of the minutes of: Tuesday, March 16, 1999 Tuesday, March 23, 1999. RECOMMENDATION: Waive oral reading and approve minutes as submitted. C2. SUBMITTAL OF ENGINEERING STANDARDS FOR ADOPTION. (MCCLUSKEY/801-02) RECOMMENDATION: Adopt a resolution approving the Engineering Standards for Construction Projects. 2 r , Council Agenda Tu. gay, April 6, 1999 C3. SIERRA AND INDUSTRIAL WAY WATER LINES. (MCCLUSKEY/704-06) RECOMMENDATION: 1) Approve plans and specifications for"Sierra Way and Industrial Way Water Lines, Specification No. 92-95". 2) Authorize staff to advertise for bids and authorize the City Administrative Officer to award the contract if the lowest responsible bid is within budget. C4. LAGUNA LAKE GOLF COURSE PROPERTY ACQUISITION (LESAGE/1106- 02) . RECOMMENDATION: Adopt a resolution to: 1) Approve the reacquisition of an adjoining portion of property to the Laguna Lake Golf Course that is owned by the Congregational Church - United Church of Christ. 2) Authorize the Mayor to sign the purchase and sale agreement. 3) Approve an allocation from General Fund Unappropriated Reserves of$22,000 to fund the transaction and closing costs. C5. REQUEST FOR PROPOSALS FOR THE CITY OF SAN LUIS OBISPO'S TOURISM ADVERTISING CONTRACT FOR 1999-2001. (HAMPIAN/704-06) RECOMMENDATION: Approve the Promotional Coordinating Committee (PCC's) proposed Request for Proposals for 1999-2001 Marketing Services for the City of San Luis Obispo. C6. PURCHASE OF TWO UNION PACIFIC RAILROAD PROPERTIES (MCCLUSKEY/704-06) RECOMMENDATION: 1) Authorize the purchase of two properties from Union Pacific Railroad for the Railroad Transportation Center and the Railroad Recreational Trail - Phase 2 in the amounts of$680,995.65 and $81,837.50 respectively. 2) Authorize the City Administrative Officer to sign purchase documents and the deed. C7. DESIGN SERVICES BUDGET FOR THE RAILROAD TRANSPORTATION CENTER AND PHASE II BIKE PATH PROJECTS (MCCLUSKEY/704-06) RECOMMENDATION: Increase the budget for design services for the Railroad Transportation Center and Phase II Bike Path projects from $90,000 to $103,000 and authorize the Mayor to sign a Consultant Services Agreement with Boyle Engineering Corporation to complete the work. COUNCIL LIAISON REPORTS(not to exceed 15 minutes) Council Members report on conferences or other City activities. Time limit-3 minutes. 3 Council Agenda Tue__ay, April 6, 1999 PUBLIC HEARINGS If you have filled out a Speaker Slip, the Mayor will call you to the podium. Please speak into the microphone and give your name and city of residence for the record. Please limit your comments to 3 minutes; consultant and-project presentations limited to 10 minutes. If you challenge an issue in court, you may be limited to raising only those issues you or someone else raised at this public hearing as described below,or in written correspondence delivered to the City before or during the public hearing. NOTE: If you are paid by any other person or organization to communicate with any officer, employee, or commission of the "City of San Luis Obispo for the purpose of influencing local legislative or discretionary action, you may qualify as a municipal advocate or lobbyist. Any person engaged in municipal advocacy, as defined by SLOW Section 264.020, is required to register with the City Clerk and orally disclose that he/she is registered.as a municipal advocate when addressing the City Council. A registration form is available on the back of the Speaker Slip or by contacting the City Clerk. 1. CONSIDERATION OF THE 1999 COMMUNITY DEVELOPMENT BLOCK GRANT(CDBG) AND HOME PROGRAMS AND 1-YEAR ACTION PLAN,• AND AMENDMENTS TO THE 1997 CDBG PROGRAM. (JONAS/201-10 -45 Minutes) RECOMMENDATION: 1) Approve the 1999 Community Development Block Grant Program (CDBG) activities and funding as show on Table 1 of the staff report, and the Draft 1999 Consolidated Plan One-Year Action Plan. 2) Approve the amendments to the 1997 Community Development Block Grant Program Year, Table 2. 3) Endorse the recommended Home Investment Partnerships Program (HOME) and Special Urban Projects funds, as shown in Tables 3 and 4. 4) Forward the Council's actions and funding recommendations to the Board of Supervisors. 2. CONSIDERATION OF ATOLL HOLDINGS REZONING: 1150 LAUREL LANE (JONAS/201-05 -45 Minutes) RECOMMENDATION: 1) Adopt a resolution upholding the appeal, modifying the approval of the use permit by deleting Condition 14, which endorses the addition of a second driveway to serve the project from Laurel Lane. 2) Introduce an ordinance to print, approving a negative declaration with mitigation measures, and amending the zoning map from M (Manufacturing) to M-MU (Manufacturing with Mixed Use) for property located at 1150 Laurel Lane, based on findings. 3. ACACIA CREEK LLC PLANNED DEVELOPMENT: 3450 BROAD STREET (JONAS/203-05 - 45 Minutes) RECOMMENDATION: Introduce an ordinance to print approving a negative declaration and amending the zoning map from C-S-S (Service Commercial with Special Considerations) to C-S-S-PD (Service Commercial with Special Considerations with a Planned Development) for property located at 3450 Broad street, based on findings. 4 Council Agenda Tu ,.ay, April 6, 1999 1 COMMUNICATIONS(pot to exceed 15 minutes) At this time, any Council Member or the City Administrative Officer may ask a question for clarification, make an announcement, or report briefly on his of her activities. In addition, subject to Council Policies and Procedures, they may provide a reference to staff or other resources for factual information, request staff to report back to the Council at a subsequent meeting concerning any matter, or take action to direct staff to place a matter of business on a future agenda(Gov. Code Sec. 54954.2). BUSINESS ITEMS 4. HIGUERA STREET BRIDGE PROJECT WITH PEDESTRIAN ENHANCEMENT FEATURES. (MCCLUSKEY/704-06 - 30 Minutes) RECOMMENDATION: 1) Approve the concept of widened sidewalks along Higuera Street in the vicinity of Osos Street as a part of the Higuera street Bridge Rehabilitation Project. 2) Appropriate $43,000 from the unappropriated balance of the General Fund for Higuera Street Bridge environmental and design services. 3) Authorize the City Administrative Officer to execute the amendment to the agreement for environmental and design services with Martin and Kane, Inc. 5. REDEVELOPMENT AGENCY FEASIBILITY STUDY. (HAMPIAN/STATLER/704-06 - 30 Minutes) RECOMMENDATION: Do not proceed with forming a redevelopment agency. 6. SETTING AGENDA FOR JOINT CITY COUNCIL, PLANNING COMMISSION AND ARCHITECTURAL REVIEW COMMISSION MEETING 4/27/99. (JONAS/301-14 -15 Minutes) RECOMMENDATION: Consider the suggested agenda topic areas outlined in the staff report, and direct staff to construct an agenda based on those items, or others as the Council may desire. A. ADJOURNMENT. 5 April 6, 1999 Staff Report CDBG The Woman's Shelter Program Economic Opportunity Commission Interfaith Colaition for the Homeless Attn: Tina Metzger Attn: James McNamara Attn: Doug Parish P.O.Box 125 1030 Southwood Drive P.O.Box 1575 San Luis Obispo,CA 93406 San Luis Obispo,CA 93401 San Luis Obispo,CA 93406 Homeless Services Program Wayne Peterson-Engineering Diane Sheeley-Administration Attn: Michael A.Morton 1030 Southwood Drive San Luis Obispo,CA 93401 County of San Luis Obispo Attn: Dana Lilley Building and Planning County Government Center San Luis Obispo,CA 93408 council agenda CITY OF SAN LUIS OBI'SPO CITY HALL, 990 PALM STREET Tuesday, April 6, 1999 "MSW-SESSWN-_ leaning Room 490iPalm Street CONFERENCE REGARDING PROPERTY NEGOTIATIONS Pursuant to Government Code§ 54956.8 Property: Damon-Garcia Property (Broad Street) Negotiating Parties: City of San Luis Obispo Paul LeSage Property Owner Representative: John French Negotiation: Whether to Negotiate/Acquire 7:00P-K REGItkAR 1IA� 1N6 _> -: CatilmW.Chamber 990:Palm 5trieet CALL TO ORDER: Mayor Allen K. Settle PLEDGE OF ALLEGIANCE ROLL CALL: Council Members John Ewan, Jan Howell Marx, Ken Schwartz, Vice Mayor Dave Romero, Mayor Allen K. Settle ® Regular City Council meetings are broadcast on KCPR,91.3 FM. The City of San Luis Obispo is committed to include the disabled in all of tts services,programs,and activities. Telecommunications Device for the Deaf(805)781-7410. Please speak to the City Clerk prior to the meeting if you require a hearing amplification device. For more agenda inibrmation,call 781-7103. Council Agenda TuE Ay, April 6, 1999 7� P1. PROCLAMATION: YEAR OF THE CHILD. (ROMERO/301-13 - 5 Minutes) �POBMC C0MMJE-N-fT-M0Q,(n-0 rTtie Z6 irpu4na adddfttris[�o�nal - ftw, _y de Prior -VW A tkn-e' 1-- �. ru-M Mtti!Mg. f this as _y the -da.7%m-" i n gen. Tffft 3- 61 or ik ddofi�dff "doewfi 0&v -jisues,no-.--on:- :tTiii.:n9nuks..; zw&jaw, bW-4167C-W--n6fl"16-0dik'M agenda eiccept zy n; A .,;n -qudsfidirs--posedb by: -mprwm-g.M� dw-' Iiiiiiii M, 0 Ser. otlierqurdten Lni relating to each 1 &Am; Rec M 0! lftty-ClOW-VDoe 1h N '; -h fteftDi%V&-A dn-�ftjne- i C 7 1, CONSEIT-FAGEWA ,T-hS-zGdns-4- ft AgendaIs-A _p- qpdved an one motion Coundl 'Me hiberd P.w consi C1. COUNCIL MINUTES (PRICE) Consideration of the minutes of Tuesday, March 16, 1999 Tuesday, March 23, 1999. RECOMMENDATION: Waive oral reading and approve minutes as submitted. C2. SUBMITTAL OF ENGINEERING STANDARDS FOR ADOPTION. (MCCLUSKEY/801-02) RECOMMENDATION: Adopt a resolution approving the Engineering Standards for Construction Projects. 2 r Council Agenda TL Jay, April 6, 1999 C3. SIERRA AND INDUSTRIAL WAY WATER LINES. (MCCLUSKEY/704-06) RECOMMENDATION: 1) Approve plans and specifications for"Sierra Way and Industrial Way Water Lines, Specification No. 92-95". 2) Authorize staff to advertise for bids and authorize the City Administrative Officer to award the contract if the lowest responsible bid is within budget. C4. LAGUNA LAKE GOLF COURSE PROPERTY ACQUISITION (LESAGE/1106- 02) RECOMMENDATION: Adopt a resolution to: 1) Approve the reacquisition of an adjoining portion of property to the Laguna Lake Golf Course that is owned by the Congregational Church - United Church of Christ. 2)Authorize the Mayor to sign the purchase and sale agreement. 3) Approve an allocation from General Fund Unappropriated Reserves of$22,000 to fund the transaction and closing costs. C5. REQUEST FOR PROPOSALS FOR THE CITY OF SAN LUIS OBISPO'S TOURISM ADVERTISING CONTRACT FOR 1999-2001. (HAMPIAN/704-06) RECOMMENDATION: Approve the Promotional Coordinating Committee (PCC's) proposed Request for Proposals for 1999-2001 Marketing Services for the City of San Luis Obispo. C6. PURCHASE OF TWO UNION PACIFIC RAILROAD PROPERTIES (MCCLUSKEY/704-06) RECOMMENDATION: 1)Authorize the purchase of two properties from Union Pacific Railroad for the Railroad Transportation Center and the Railroad Recreational Trail - Phase 2 in the amounts of$680,995.65 and $81,837.50 respectively. 2)Authorize the City Administrative Officer to sign purchase documents and the deed. C7. DESIGN SERVICES BUDGET FOR THE RAILROAD TRANSPORTATION CENTER AND PHASE II BIKE PATH PROJECTS (MCCLUSKEY/704-06) RECOMMENDATION: Increase the budget for design seryices for the Railroad Transportation Center and Phase II Bike Path projects from $90,000 to $103,000 and authorize the Mayor to sign a Consultant Services Agreement with Boyle Engineering Corporation to complete the work. COUNCIL.L{Ai 6WIEPORTS(not to exceed:15.. #6-fts� _ -'Courial Members raeport on:oafences - other City ac6irfies.Time lim .mu►utes 3 Council Agenda Tuk ay, April 6, 1999 if you have Paled vuLa Speaker-�SGp,.the..Mayor you call-you io�-3he,podium:---Pleasespeak into Phe: ndcxophpne end§we yAur:rrauie acid c-d ofreWclence for the record:"Please.:fimit your comments to �innu6es;coirsultanan8-projecf;pnesentaiionsSm .fio 10 rranutes��f�►nu ciUengen.issue.m court, :you.may be.funded Pa ra'rsuig;only.ihose:lssues:you ar w�i6orie else.raiser) at dit public=hearing-.as- �esc dbid below,of in-Wrid6err corrnspodderiee defroened WAhe Qity:betm-.or dudM the pubfic hearing. NOT if yi�u ire paidtY-any affierperson or-oigan¢atiori fi¢'coinrriiari�cabe=with anq oitioer,�iplogee; 3or-conmis on of the: City df San Leis-90- the pur�o5e:,of in�luendo cat log kfw or dcsciefionary.aflion, you may qua7fy as rnumc�l advocate„or lobbyist.:: Any person engaged in. nurucipal advocacy,as.aiefirred by SLDMC:Secdon.2 s4�20,`�mquiied th7egiste*6 the City '. and orally dbdosse that heTsffe s egtstered as a rnunuapal adyocabe whenaddressing_the-iMy Caunal- Are�afion#oiia is ava�able:on U�e_backof�.Speakec_S1ip�r bymrrtai�g the City gerk�. .-- 1. CONSIDERATION OF THE 1999 COMMUNITY DEVELOPMENT BLOCK GRANT(CDBG) AND HOME PROGRAMS AND 1-YEAR ACTION PLAN: AND AMENDMENTS TO THE 1997 CDBG PROGRAM (JONAS/201-10 -45 Minutes) RECOMMENDATION: 1) Approve the 1999 Community Development Block Grant Program (CDBG) activities and funding as show on Table 1 of the staff report, and the Draft 1999 Consolidated Plan One-Year Action Plan. 2) Approve the amendments to the 1997 Community Development Block Grant Program Year, Table 2. 3) Endorse the recommended Home Investment Partnerships Program (HOME) and Special Urban Projects funds, as shown in Tables 3 and 4. 4) Forward the Council's actions and funding recommendations to the Board of Supervisors. 2. CONSIDERATION OF ATOLL HOLDINGS REZONING: 1150 LAUREL LANE. (JONAS/201-05 -45 Minutes) RECOMMENDATION: 1) Adopt a resolution upholding the appeal, modifying the approval of the use permit by deleting Condition 14, which endorses the addition of a second driveway to serve the project from Laurel Lane. 2) Introduce an ordinance to print, approving a negative declaration with mitigation measures, and amending the zoning map from M (Manufacturing) to M-MU (Manufacturing with Mixed Use) for property located at 1150 Laurel Lane, based on findings. 3. ACACIA CREEK LLC PLANNED DEVELOPMENT: 3450 BROAD STREET (JONAS/203-05 -45 Minutes) RECOMMENDATION: Introduce an ordinance to print approving a negative declaration and amending the zoning map from C-S-S (Service Commercial with Special Considerations) to C-S-S-PD (Service Commercial with Special Considerations with a Planned Development) for property located at 3450 Broad street, based on findings. 4 Council Agenda Tu. Jay, April 6, 1999 DOItl MUNI 'ft-NS(zwtID A=eed 71 [1ir(utes):. - this rrie, i.jt our�a7'Melnber.u%fhe il}i t�a6+►e flf6cKrnay Ask'4uwfioitlordaffficaWn,_ crake an arra[�noemeF t,.vr po�trbrleNya ij(vs r3ie _.�n 0da►on: ubjW... Council 6aes: rtd P focedures;. ey n*.provide re7e ice `sla�f or other-esournes fpr.•facU W mfo tion; recjbest tall to repcitbac[c: he:ConncB atm srtbsequeQtimeefing conoenv g aiy r mtW-•,orfakeacfionto tr ect,: •stafftopfaoe_arnat�erofba�ness--oria ftrture:�gerida,(Gov'€ode Sec;�d954:�)._.:.____.__ BUsiNESSTrENms. . - - 4. HIGUERA STREET BRIDGE PROJECT WITH PEDESTRIAN ENHANCEMENT FEATURES. (MCCLUSKEY/704-06 - 30 Minutes) RECOMMENDATION: 1) Approve the concept of widened sidewalks along Higuera Street in the vicinity of Osos Street as a part of the Higuera street Bridge Rehabilitation Project 2) Appropriate $43,000 from the unappropriated balance of the General Fund for Higuera Street Bridge environmental and design services. 3) Authorize the City Administrative Officer to execute the amendment to the agreement for environmental and design services with Martin and Kane, Inc. 5. REDEVELOPMENT AGENCY FEASIBILITY STUDY, (HAMPIAN/STATLER/704-06 - 30 Minutes) RECOMMENDATION: Do not proceed with forming a redevelopment agency. 6. SETTING AGENDA FOR JOINT CITY COUNCIL PLANNING COMMISSION AND ARCHITECTURAL REVIEW COMMISSION MEETING 4/27/99. (JONAS/301-14-15 Minutes) RECOMMENDATION: Consider the suggested agenda topic areas outlined in the staff report, and direct staff to construct an agenda based on those items, or others as the Council may desire. A. ADJOURNMENT. 5 MEETING "`�r^.�,�A C� DATE � � - MINUTES REVISED STUDY SESSION OF THE CITY COUNCIL CITY OF SAN LUIS OBISPO TUESDAY, MARCH 16, 1999-4:00 P.M. COUNCIL CHAMBER,990 PALM STREET SAN LUIS OBISPO, CALIFORNIA ROLL CALL: The Mayor called the study session to order at 4:00 p.m. Council Members Present: Council Members John Ewan(arrived 5:33 p.m.),Jan Howell Marx, Ken Schwartz,Vice Mayor Dave Romero, and Mayor Allen K.Settle City Staff: Present: John Dunn,City Administrative Officer;Jeff Jorgensen,City Attorney; Lee Price,City Clerk; Ken Hampian,Assistant City Administrative Officer; Mike McCluskey, Public Works Director; Paul LeSage, Parks;Arnold Jonas,Community Development Director, Bill Statler, Finance Director, Wayne Peterson, City Engineer, Barbara Lynch, Civil Engineer; Neil Havlik, Natural Resources Manager PUBLIC COMMENT None. LAGUNA LAKE DREDGING(File No.1106-02) PURPOSE: To confirm the Council's intent to maintain Laguna Lake as a viable recreational facility and provide guidance to staff about whether or not it desires to proceed with the Laguna Lake Dredging Project,and if so how. Study Session Highlights: Public Works Director McCluskey provided introductory comments. Civil Engineer Lynch presented the staff report Council questions to staff and individual comments followed. There were no comments from the public. ACTION: Council provided the following guidance to staff: 1. Confirmed the Council's intent to maintain Laguna Lake as a viable recreational facility and asset to the community; motion carried 4:0(Ewan absent); 2. Directed staff to set aside$200,000 per year and proceed with planning a project to start,on an annual basis,an incremental program to dredge the lake,study potential sites of approximately 5 acres in size to receive dredged material as an alternative to the Nature Preserve and follow the necessary processes, including conducting a soil analysis and seeking necessary permits from regulatory agencies (5:0 consensus); City Council Meetin, MEETING NDA Page 4 - 'Tuesday, March 16, 1999-7:00 p.m. DATE ITEM # cL_ ACTION: Moved by Marx/Ewan to reappoint Charles Senn to a one year RE appointment to expire 3131100; motion carried 5:0. A8. APPOINTMENT TO THE TREE COMMITTEE. (File No.30340) ACTION: Moved by Schwartz/Settle to reappoint Steve Caminiti to a four year appointment to end 3131103; motion carried 5:0. A9. APPOINTMENT TO THE PERSONNEL BOARD. (File No.302-06) ACTION: Moved by Marx/Settle to reappoint Tricia Gomez to a four year term to expire 3131/03, appoint Bruce Penner to a four year term to end 3131103,and thank Diane Glaser for her service to the Board; motion carried 5:0. COUNCIL LIAISON REPORTS CLR1. Vice Mayor Romero summarized his written report regarding his attendance at a meeting for the Stream Corridor Management Study for San Luis Obispo. This project is funded by Zone 9. It will simplify the permitting process for flood protection and creek enhancement. CLR2. Vice Mayor Romero summarized his written report regarding his attendance at SLORTA's last meeting. He stated that there will be an increase in TDA and STD funds for the next year which is good news for transit operations and street programs. The board also gave direction to staff for preparing the contract for transit services for all transit providers within the County. CLR3. Vice Mayor Romero submitted a report on the recent Integrated Waste Management Authority meeting. The board expressed concerns regarding Ralcco's recent deposit of recyclable materials in the landfill and directed President Romero to send a critical letter to Ralcco. Staff reported on progress of the materials recovery facility now being constructed at Cold Canyon Landfill. A graph was presented indicating diversion rates of various jurisdictions from 1995 to 1997. Also,on March 4'"SLO was visited by three high level officials from Saudi Arabia to review the County-wide waste disposal and recycling program. CLR4. Council Member Schwartz submitted a report regarding the recent board meeting of the Downtown Association. He stated that new board members were introduced and that the board continues to work with issues of newspaper rack clutter,the postponement of the Higuera Street Bridge repair,and legislation regarding farmers selling at the farmer's market. CLR5. Council Member Marx reported on this week's meeting of the San Luis Obispo County Y2K Action Alliance. The group received a status report on hospitals in the County as part of their goal to review.the County's infrastructure. She announced plans for a symposium and exhibition at the Vet's Hall from noon to three on May 23rd. CLR6. Council Member Marx reported on the Human Relations Commission's last meeting at which she was asked to convey to the Council that the homeless shelter needs expansion in the future due to an increase in the numbers of families and children served. She also reported that the HRC will discuss the Boy Scouts of America lease agreement at their next meeting. N►L r"IIV AGENDA DATE 24L ITEM# G MINUTES REGULAR MEETING OF THE CITY COUNCIL CITY OF SAN LUIS OBISPO TUESDAY, MARCH 16, 1999-7:00 P.M. COUNCIL CHAMBER,990 PALM STREET SAN LUIS OBISPO,CALIFORNIA ROLL CALL: The Mayor called the meeting to order at 7:00 p.m. Council Members Present: Council Members John Ewan,Jan Howell Marx, Ken Schwartz,Vice Mayor Dave Romero,and Mayor Allen K.Settle City Staff: Present: John Dunn,City Administrative Officer;Jeff Jorgensen,City Attorney; Lee Price,City Clerk; Ken Hampian,Assistant City Administrative Officer;Arnold Jonas, Community Development Director, Bill Statler, Finance Director;Ann Slate, Human Resources Director;Wendy George,Assistant to the CAO PRESENTATIONS P1. Proclamation presented to Marion Sinsheimer naming her a"Committee Member Emeritus"of the Jack House Committee. Mayor Settle presented a proclamation and parting gift recognizing her for eighteen years of service. P2. Proclamation made to Kerry Forsyth Brainard and the"Laughing Birds"club of local camp fire girls and boys for the Camp Fire Council for"Absolutely Incredible Kid Day," March 18,1999. CLOSED SESSION ANNOUNCEMENT CONFERENCE WITH LEGAL COUNSEL-EXISTING LITIGATION Pursuant to Government Code§54956.9 Harris v. City of San Luis Obispo City Attorney Jorgensen announced that the Council held closed session regarding existing litigation. PUBLIC COMMENT Rick Fabrick encouraged the Council to put the Boy Scout lease agreement on an agenda for discussion. CONSENT AGENDA Staff requested that Item#C2 be continued to April 6, 1999 and noted a minor revision to the notice of bid,an attachment to#C5. City Council Meeting Page 2 Tuesday,March 16, 1999-7:00 p.m. ACTION: Moved by Schwartz/Romero to approve the consent agenda as recommended by the City Administrative Officer,with the exception of Item#C2; motion carried 5:0. C1. COUNCIL MINUTES Thursday,February 25, 1999 Tuesday, March 2, 1999 ACTION: Moved by Schwartz/Romero to waive oral reading and approve minutes as submitted; motion carried 5:0. C2. REQUEST FOR PROPOSALS FOR CITY OF SAN LUIS OBISPO'S TOURISM ADVERTISING CONTRACT FOR 1999-2001. (File No.704-06) ACTION: Continued to April 6, 1999. C3. MARGARITA AREA(PORTION)ANNEXATION AND PREZONING 2n°READING. (File No.208-03) ACTION: Moved by SchwartdRomero to grant final passage to Ordinance No. 1349, as introduced March 2,1999,to prezone the annexation area Conservation/Open Space; motion carried 5:0. C4. AMEND TUITION REIMBURSEMENT PROGRAM. (File No.506-06) ACTION: Moved by Schwartz/Romero to approve an increase in the City's Tuition Reimbursement Program from$850.00 to$1,200 per employee(annually)and make the increase retroactive to July 1, 1998; motion carried 5:0. C5. REQUEST FOR PROPOSALS FOR DESIGN SERVICES FOR LAGUNA LIFT STATION AND FORCE MAIN. (File No.704-06) ACTION: Moved by Schwar zlRomero to approve a request for proposal for engineering design services for Laguna lift station and force main upgrade and replacement project; 2)authorize staff to solicit proposals; 3)authorize the City Administrative Officer to award the contract to the lowest responsible proposal if it is within staff cost estimate; motion carried 5:0. C6. WATER RECLAMATION FACILITY BELT FILTER PRESS REFURBISHMENT CLOSE- OUT. (File No.704-06) ACTION: Moved by Schwartz/Romero to approve final payment to Textile Engineering Associates($37,406.36)and transfer of budget($10,671.55)from sewer fund completed projects account to Belt Filter Refurbishment CIP project; motion tamed 5:0. C7. REQUEST FOR BIDS FOR Y2K EMERGENCY GENERATOR AND PUMP.(File No. 704-06) ACTION: Moved by SchwartzlRomero to authorize the City Administrative Officer to approve Request for Bids for generators and pump purchases; 2)authorize staff to City Council Meeting Page 3 Tuesday, March 16, 1999-7:00 p.m. solicit bids; 3)authorize the City Administrative Officer to award the contract if it is within the budget estimate of$185,000; motion carried 5:0. APPOINTMENTS Al. APPOINTMENT TO THE PARKS AND RECREATION COMMISSION. (File No.302-05) ACTION: Moved by Ewan/Marx to reappoint Sally Stoner to a three year term to end 3/31/02,reappoint Ron Regan to a two year term to end 3131101,appoint Gary Clay to a four,year term to end 3131103, and thank Wendy Pyper for her eight years of service; motion carried 5:0. A2. APPOINTMENT TO THE BICYCLE ADVISORY COMMITTEE. (File No.303-02) ACTION: Moved by Ewan/Marx to appoint Richard Lee to a one year term to expire 3/31/00,appoint Mary Lou Johnson to a four year term to expire 3/31103 and thank Larry Souza for his service; motion carried 5:0. A3. APPOINTMENT TO THE HOUSING AUTHORITY. (File No.302-03) ACTION: Moved by Settle/Romero to confirm reappointments of Jamie Daniel and Alice Martin as Tenant Commissioners for two year terms to end 3131101,and the reappointment of Biz Steinberg to a four year term to expire 3131/03; motion carried 5:0. A4. APPOINTMENT TO THE JACK HOUSE COMMITTEE. (File No.303-07) Council Member Schwartz stepped down to potential conflict of interest. ACTION: Moved by Settle/Romero to appoint Martha Schwartz to the Jack House Advisory committee,and thank Marion Sinsheimer for her service; motion carried 4:0:Schwartz abstained. Council Member Schwartz returned to dais. AS. APPOINTMENT TO THE JOINT RECREATIONAL USE OF SCHOOL DISTRICT PROPERTY COMMITTEE. (File No.303-08) ACTION: Moved by Ewan/Marx to reappoint Dennis Cox and Terry Conner to four year terms to end 3/31/03,appoint Rick May to an unexpired term to begin immediately and end on 3131/01,and thank George Glaser for his service; motion carried 5:0. A6. APPOINTMENT TO THE MASS TRANSPORTATION COMMITTEE. (File No.303-09) ACTION: Moved by Ewan/Schwartz to reappoint Randell LaVack as Member-at-large to a four year term to end 3131/03; appoint Paul Dahan as Senior Citizen Representative to a three year term to end 3/31/02; appoint Jennifer Allen-Barker as Disabled Representative to a four year term to end 3/31/03; appoint Orval Osborne as Business Representative to a three year term to end 3/31/02; motion carried 5:0. A7. APPOINTMENT TO THE PLANNING COMMISSION. (File No. 305-02) City Council Meeting Page 4 Tuesday, March 16, 1999-7:00 p.m. ACTION: Moved by Marx/Ewan to reappoint Charles Senn to a one year appointment to expire 3131100; motion carried 5:0. A8. APPOINTMENT TO THE TREE COMMITTEE. (File No. 303-10) ACTION: Moved by Schwartz/Settle to reappoint Steve Caminiti to a four year appointment to end 3131103; motion tamed 5:0. A9. APPOINTMENT TO THE PERSONNEL BOARD. (File No.302-06) ACTION: Moved by Marx/Settle to reappoint Tricia Gomez to a four year term to expire 3131103,appoint Bruce Penner to a four year term to end 3131103, and thank Diane Glaser for her service to the Board; motion carried 5:0. COUNCIL LIAISON REPORTS CLR1. Vice Mayor Romero summarized his written report regarding his attendance at a meeting for the Stream Corridor Management Study for San Luis Obispo. This project is funded by Zone 9. It will simplify the permitting process for flood protection and creek enhancement CLR2. Vice Mayor Romero summarized his written report regarding his attendance at SLORTA's last meeting. He stated that there will be an increase in TDA and STD funds for the next year which is good news for transit operations and street programs. The board also gave direction to staff for preparing the contract for transit services for all transit providers within the County. CLR3. Vice Mayor Romero submitted a report on the recent Integrated Waste Management Authority meeting. The board expressed concerns regarding Ralcco's recent deposit in the landfill and directed President Romero to send a critical letter to Ralcco. Staff reported on progress of the materials recover facility now being constructed at Cold Canyon Landfill. A graph was presented indicating diversion rates of various jurisdictions from 1995 to 1997. Also,on March 4"'SLO was visited by three high level officials from Saudi Arabia. CLR4. Council Member Schwartz submitted a report regarding the recent board meeting of the Downtown Association. He stated that new board members were introduced and that the board continues to work with issues of newspaper rack clutter,the postponement of the Higuera Street Bridge repair,and legislation regarding farmers selling at the farmer's market CLR5. Council Member Marx reported on this week's meeting of the San Luis Obispo County Y2K Action Alliance. The group received a status report on hospitals in the County as part of their goal to review the County's infrastructure. She announced plans for a symposium and exhibition at the Vet's Hall from noon to three on May 23rd. CLR6. Council Member Marx reported on the Human Relations Commission's last meeting at which she was asked to convey to the Council that the homeless shelter needs expansion in the future due to an increase in the numbers of families and children served. She also reported that the HRC will discuss the Boy Scouts of America lease agreement at their next meeting. City Council Meeting Page 5 Tuesday, March 16, 1999-7:00 p.m. COMMUNICATIONS Comm1. Council Member Marx reported on her attendance at two conferences relating to urban sprawl and distributed handouts from a recent conference in Yosemite put on by the Local Government Commission. Comm2. City Clerk Price asked Council to set aside the 271"of April for a joint study session with the Planning Commission and the Architectural Review Commission. The meeting will be at 7:00 p.m.in the City-County Library Community Room. BUSINESS ITEMS 1. PROMOTIONAL COORDINATING COMMITTEE(PCC) RECOMMENDATION FOR EXPENDITURE OF ENHANCED PROMOTIONAL FUNDS. (File No.302-07) Assistant to the CAO George provided an overview of the staff report. Bill er member of the PCC,spoke in support of the recommendations to allocate funds for a promotional, professional walking tour brochure and for modifications to the visitors center. There were no public comments. Individual members of the Council provided some suggestions as to the walking tour. Council Member Schwartz recommended two walks be developed; one long and one short. Further,he suggested a mix of historic and contemporary points of interest.Council Member Marx commented that she hopes the brochure will mention parks and trails. Council Member Ewan added that it should also include references to the City's view shed, including the Morros and the rooftop of the Palm Street parking structure. ACTION: Moved by Romero/Marx to allocate$3,000 of Enhanced Promotional funds to supplement the PCC grant made to the Mission Plaza Cultural Coalition,the Historical Society and the Friends of Las Casas de Adobe(FOGA)for the production of a walking tour brochure; motion carried 5:0. Council questions and discussion ensued regarding the second recommendation. Public Comments: Dave Garth.Chamber of Commerce,spoke in support the PCC recommendation. He reported that the property owners are reluctant to add a lot of improvements because of future plans to demolish the building. Mayor Settle asked if the owners would be open to sharing the costs. Dave Garth indicated that the concept had been proposed but the owner was not interested. —End of public comments— City Administrator Dunn reported that the staff recommendation to not support the PCC recommendation is consistent with past practice to not recommend spending public funds to enhance private property. Vice Mayor Romero commented that he believes the ADA improvements would be for the public's purpose. City Council Meeting Page 6 Tuesday, March 16, 1999-7:00 p.m. ACTION: Moved by Ewan/Schwartz to follow staff recommendation to not approve 3,000 of Enhanced Promotional funds to modify the doors at the San Luis Obispo Chamber of Commerce Visitors Center so that they meet the requirements of the Americans with Disabilities Act(ADA); motion carried 4:1(Romero). 2. REVIEW OF CITY COUNCIL POLICIES AND PROCEDURES. (File No. 301-07) City Administrator Dunn gave a brief introduction to the review. He requested that suggestion for refinements be referred back to staff for analysis and development of appropriate language. Individual members of the Council provided recommendations for revisions,summarized as follows: • Add a forward describing how the City Charter governs the City. • Add new language clarifying how the Council agenda is established, including what the process is in the first section of Chapter 1 (Agenda). • Refine(and re-number) language in Sections 1.2.1 and 1.2.2. In addition,clarify that ideas from the Council for agenda items should be submitted in writing and add a paragraph about how an advisory body can place an item on the agenda. • Revise Section 1.2.5 regarding order of business to reflect current practices. • Add new language in Section 1.3.7(Public Comments)clarifying when applicants, appellants may speak and for how long,and noting the City's requirement that all municipal advocates identify themselves as such before they speak. • Add a new paragraph in Section 3.1 (Mayor Powers and Duties) regarding appropriate and acceptable situations for flying City flags at half-staff. • Add: "(called)without notification if caused by the disruption of...."as it relates to calling emergency meetings(Section 4.4). • Reorganize Chapter 5(Council/Staff Relationships and Conduct)to improve the wording. • Update Section 5.4 as it relates to computer/remote access policy. • Add language to Chapter 6(Role of Council Liaison Subcommittee Members)similar to what is used by the City of Davis as it relates to council liaison relationships with advisory bodies(see"Role of Commission Liaison",an example shared by Council Member Ewan and on file with the City Clerk). • Add language where appropriate regarding television broadcasting etiquette(see"Tips on the Dais"for televised meetings,City of Davis,also on file with the City Clerk). • Emphasize the 11 o'clock hour rule for meetings. • Update language in Section 6.2.1 (Legislative Policy)to reflect current practice. • Add where appropriate a statement that clarifies that when a council member serves as a representative to a regional committee or board,that he/she represents the policy of the Council as a whole. Staff was requested to bring back revisions to the Council Policies&Procedures for review and consideration by the Council in six to eight weeks. Public Comment: Rick Fabrick spoke in favor of allowing two members of the Council to place an item on the agenda. —End of Public Comments— City Council Meeting Page 7 Tuesday, March 16,1999 -7:00 p.m. There being no further business to come before the City Council, Mayor Settle adjourned the meeting at 9:24 p.m.to Friday,March IP at 8:00 a.m.for the purpose of meeting with State legislators in the Council Hearing Room,990 Palm Street,San Luis Ob po. APPROVED BY COUNCIL: 416199 LP:dr - Lee Price,C.M.C. City Clerk MINUTES STUDY SESSION OF THE CITY COUNCIL CITY OF SAN LUIS OBISPO TUESDAY, MARCH 16,1999-4:00 P.M. COUNCIL CHAMBER,990 PALM STREET SAN LUIS OBISPO, CALIFORNIA ROLL CALL: The Mayor called the study session to order at 4:00 p.m. Council Members Present: Council Members John Ewan (arrived 5:33 p.m.),Jan Howell Marx, Ken Schwartz,Vice Mayor Dave Romero, and Mayor Allen K.Settle City Staff: Present: John Dunn, City Administrative Officer; Jeff Jorgensen, City Attorney; Lee Price,City Cleric; Ken Hampian,Assistant City Administrative Officer, Mike McCluskey, Public Works Director, Paul LeSage, Parks;Arnold Jonas,Community Development Director, Bill Statler, Finance Director, Wayne Peterson,City Engineer, Barbara Lynch,Civil Engineer; Neil Havlik, Natural Resources Manager PUBLIC COMMENT None. LAGUNA LAKE DREDGING(File No.1106-02) PURPOSE: To confirm the Council's intent to maintain Laguna Lake as a viable recreational facility and provide guidance to staff about whether or not it desires to proceed with the Laguna Lake Dredging Project,and if so how. Study Session Highlights: Public Works Director McCluskey provided introductory comments. Civil Engineer Lynch presented the staff report.Council questions to staff and individual comments followed. There were no comments from the public. ACTION: Council provided the following guidance to staff: 1. Confirmed the Council's Intent to maintain Laguna Lake as a viable recreational facility and asset to the community; motion carried 4:0(Ewan absent); 2. Directed staff to set aside$200,000 per year and proceed with planning a project to start,on an annual basis,an incremental program to dredge the lake,study potential sights of approximately 5 acres in size to receive dredged material as an alternative to the Nature Preserve and follow the necessary processes, including conducting a soil analysis and seeking necessary permits from regulatory agencies(5:0 consensus); City Council Study Session Page 2 Tuesday, Manch 16, 1999 at 4:00 p.m. 3. Directed staff to investigate and pursue the preparation of necessary documents to allow a major dredging project to occur during the next drought; motion carried 4:1 (Romero). For the record, Vice Mayor Romero reported that he voted no because he perceives the Council's action as too limited and commented that there should be more flexibility. There being no further business to come before the City Council,Mayor Settle adjourned the meeting at 5:50 p.m.to Tuesday, March 16, 1999 at 7:00 p.m.in the Council Chamber,990 Palm Street,San Luis Obispo. APPROVED BY COUNCIL:416199 LP:dr Lee Price,C.M.C. City Cleric MINUTES STUDY SESSION OF THE CITY COUNCIL CITY OF SAN LUIS OBISPO TUESDAY, MARCH 23, 1999-7:00 P.M. COUNCIL CHAMBER,990 PALM STREET SAN LUIS OBISPO,CALIFORNIA ROLL CALL: The Mayor called the Study Session to order at 7:00 p.m. Council Members Present: Council Members John Ewan,Jan Howell Marx,Ken Schwartz,Vice Mayor Dave Romero, and Mayor Allen K. Settle City Staff: Present: John Dunn,City Administrative Officer; Jeff Jorgensen, City Attorney; Lee Price, City Clerk; Ken Hampian,Assistant City Administrative Officer; Bill Statler, Finance Director; John Moss, Utilities Director; Gary Henderson,Water Division Manager, Ron Munds, Utilities Conservation Coordinator WATER SUPPLY STUDY SESSION. (File No. 1202-08) PURPOSE: To receive and file the report,and provide direction to staff relative to the strategies for acquiring additional water resources. Study Session Highlights: Utilities Director Moss and Water Division Manager Henderson provided an interactive presentation of the staff report, beginning with an overview of current water supply resources followed by summaries of additional water supply projects being pursued, including: the Water Reuse Project,the Nacimiento Pipeline Project and the Salinas Reservoir Expansion Project. Additionally staff described alternative projects not currently being pursued,which include increased groundwater extraction,desalination and State Water. Staff outlined a revised strategy including the following components: 1)Complete the water reuse project, 2)Continue to support the Nacimiento project, 3)Initiate additional studies and evaluations regarding the Salinas Reservoir Expansion Project,and 4) prepare additional analysis relating to groundwater supply. Utilities Conservation Coordinator Munds described water conservation technologies and programs in progress. Mayor Settle called a recess at 9:28 p.m. The meeting resumed at 9:40 p.m. Public Comment: Richard Kreisa commented that he believes the reliability reserve figure is too high and displayed an overhead transparency demonstrating calculations for reliability reserve to illustrate his point(on file with the City Clerk). He had questions relating to per capita water use rates and commented that the City needs Improved water conservation efforts. City Council Study Session Page 2 Tuesday, March 23, 1999-7:00 p.m. Richard Schmidt summarized his letter to Council (on file with the City Clerk)which discourages consideration of State Water, proposes the use of groundwater for reliability reserve and suggests that the City purchase the Dalidio property to create a local municipal water reserve. Pat Veesart also had questions regarding the per capita use rates,safe annual yield and capital costs relating to the Salinas Reservoir and Nacimiento Water projects. He proposed that the City disregard entirely State Water as an option and suggested that consideration be given to conducting a City water use audit. Richard Kranzdorf remarked that there is not sufficient up-to-date information regarding current water demand and use. Chris McQueary stated that water resources are limited and voiced concern that new vineyards draw on the supply in the County. She urged the Council to depend on City resources and not on the County. Christine Mulholland proposed that the Council considering changing the General Plan to ensure that the City does not grow beyond its ability to provide services rather than pursue new sources of water. Phil Ashley encouraged greater water conservation efforts and commented in support of pursuing further analysis of the City's groundwater supply. Shelly Stanwvck. Chamber of Commerce, noted that the Chamber supports a long range plan with a multi-source strategy, including continued water use monitoring,as proposed by staff. Stephen Marx urged the Council to follow Mr. Kranzdorf s suggestion to do more study of current water use and to look at alternatives, including gray water. —End of public testimony— Lengthy Council discussion followed. By consensus, the City Council directed staff to: 1) Continue to aggressively pursue the development of the Wafer Reuse Project,2) Continue to support the Nacimiento Water project and conduct additional studies and evaluations relative to the Salinas Reservoir Project,3)Bring back an analysis of water conservation programs;and 4) Undertake additional analysis relative to increasing groundwater supplies. There was no majority support for staff focus on State Water. There being no further business to come before the City Council,Mayor Settle adjourned the meeting at 11:00 p.m.to Closed Session,Wednesday,March 24,1999 at 3:30 p.m., in the Council Hearing Room,990 Palm Street,San Luis Obispo. APPROVED BY COUNCIL: 416199 LP:dr Lee lWi6e,C.M.C. City Clerk