Loading...
HomeMy WebLinkAbout07/06/1999, 2 - 1999-00 PROMOTIONAL COORDINATING COMMITTEE GRANTS-IN-AID RECOMMENDATIONS council July 6 1999 j agenda uepont 2" � CITY OF SAN LUIS O B I S P O FROM: Ken Hampian,Assistant City Administrative Officer ki-f— Prepared By: Wendy George,Assistant to the City Administrative Pfficer W SUBJECT: ' " -1999-00 Promotional Coordinating Committee Gradts-In-Aid Recommendations CAO RECOMMENDATION 1. Re-appropriate $3,535 in unspent 1998-99 Promotional Coordinating committee (PCC) Grant-In-Aid (GIA) finding, bringing the total fiscal year 1999-00 GIA appropriation to $103,535. 2. Consider recommendations from the PCC for$103,535 in 1999-00 GIA funding. 3. Adopt a resolution authorizing staff to develop and execute agreements with each grant recipient as described in Exhibit "A" attached to the resolution, and inclusive of any modifications made by the Council. DISCUSSION Background In January of this year, the Promotional Coordinating Committee (PCC) began its annual grants process. Notices were placed in the Tribune advertising the availability of grants for local non- profit organizations that promote cultural services or recreational services of tourism promotion advantage to the City. In addition,prior year grant recipients were mailed notices advising them of the time frame for the 1999-00 grants process. A workshop was subsequently held for prospective applicants to review the grant application process, emphasize the Council's grant criteria, discuss the PCC's expectations for the applications and answer any questions from the applicants. Completed applications were due to the City in March. The PCC received 43 applications requesting more than$186,000. This compares with 39 applications in 1998-99 requesting almost $179,000. As in the past, the majority of the applications were geared toward cultural activities. Copies of the 1999-00 grant applications are available in the Council Reading File. Review Process Upon receiving the grant applications,the PCC convened a subcommittee to thoroughly review the applications and formulate preliminary grant recommendations. The Grants-In-Aid subcommittee was comprised of Wilda Rosene (who served as chair), George Newland and Diane Hunt Roberts. In conducting the review, the subcommittee evaluated the applications against the current assessment criteria (Attachment 2). The subcommittee's preliminary recommendations were then presented to the full committee for action during the PCC's May meeting. Pending final approval of its budget request for additional grant funding,the PCC made two separate allocations of funds. The first was based on the existing budget. The second was for supplemental finding to be included if the increased grant finding was approved During the meeting, the PCC reviewed the subcommittee's recommendations and set a public hearing date to present the recommendations to 2-1 Council Agenda Report-1999-00 Grants-In-Aid Recommendations Page 2 the applicant agencies. Funding Recommendations A public hearing was subsequently held on May 26, 1999, to formally present the Committee's 1999-00 GIA recommendations to the applicant agencies. During the meeting, all applicants were given an - opportunity to address the PCC regarding the recommendations. Representatives of the following groups were present and made comments: Cal Poly Arts First Night SLO Film Festival Children's Creative Project SLO Art Center Summer Soccer Tournament La Guitaria California SLO Arts Council SLO Symphony SLO Writers'Conference SLO County Band Edna Valley/A.G.Vintners SLO Babe Ruth Baseball Those providing comments to the PCC gave additional information about their programs and future plans and in most cases expressed appreciation to the committee for its preliminary recommendations. They also indicated that they were extremely pleased with the PCC's budget request to increase grant funding and hoped that the Council would approve it. Final action on the GIA recommendations was taken after the public hearing. The PCC unanimously adopted the preliminary recommendations. The PCC then directed staff to forward the recommendations to the City Council for final action. The following summarizes the PCC's 1999-00 final grant recommendations: • Total finding available is $103,535 (including $3,535 in unspent finds from 1998-99 and $100,000 budgeted for 1999-00). • Total funding allocated is$101,530 in grants,with a reserve of$2,005. • Funding is provided to 42 organizations,with grants ranging from$400 to$6,300. A more detailed discussion of the individual grant recommendations can be found in Attachment 3. A member of the PCC will be available to the Council at the public hearing to respond to any inquiries. Contracts Upon Council adoption of grant amounts, staff will enter into contracts with each of the qualified organizations. Contracts will then be monitored by the PCC and staff throughout the year. 2-2 Council Agenda Report-1999-00 Grants-In-Aid Recommendations Page 3 FISCAL EMPACT The 1999-00 budget for the PCC GIA Program approved as part of the 1999-01 Financial Plan is $100,000. Unspent funds recommended for re-appropriation from the 1998-99 budget is $3,535, resulting in4-total amount available of$103,535 to support the grant recommendations. Attachments 1. Resolution with Exhibit `A" 2. Grants Assessment Criteria 3. Summary of GIA Recommendations Original grant applications are available in the Council Reading File 2-3 RESOLUTION NO. (1999 SERIES) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN LUIS OBISPO AUTHORIZING FUNDING TO FORTY-TWO AGENCIES IN THE AMOUNT OF $101,530 FOR FISCAL YEAR 1999-00 —THROUGH THE PROMOTIONAL COORDINATING COMMITTEE WHEREAS, in the past, the City of San Luis Obispo has authorized and distributed Grants-in-Aid finding to community organizations which provide cultural and tourism promoting recreational services to residents and visitors; and WHEREAS, finding for the Grants-in-Aid program has- been included in the 1999-01 Financial Plan for the City of San Luis Obispo; NOW, THEREFORE,BE IT RESOLVED by the Council of the City of San Luis Obispo as follows: SECTION 1. That certain organizations attached hereto and marked Exhibit "A" shall be provided finding as is designated in the same attachment. SECTION 2. The staff is directed to prepare a contract for each agency identified in Exhibit "A" and the City Administrative Officer is authorized to execute such contracts. Upon motion of , seconded by and on the following roll call vote: AYES: NOES: ABSENT: the foregoing resolution was passed and adopted this day of July, 1999. Allen K. Settle,Mayor ATTEST: Lee Price, City Clerk 2-4 Resolution No. ti Page-2 APPROVED AS TO FORM: - - -o g en, ity Attoiney } 2-5 EXHIBIT A PROMO i iONAL COORDINATING COMMITTEE 1999-00 GRANTS-IN-AID SUMMARY .............. Name anization! 98-99 'M rnt oQue :d" S . .................... Arthritis Foundation (Wine Classic) $29800 $5,000 $2,000 Boy Scouts of-America n/a 5,000 0 Cal Poly Arts 1,000 3,000 2,400 Center Point Theatre Group 2,000 6,000 2v600 Central Coast Children's Choir n/a 2,582 1,300 Central Coast Shakespeare Festival 2,100 2s700 2,000 Children's Creative Project 3,100 9,775 41800. City to Sea Mini-Marathon 2,000 2,000 2,000 Civic Ballet 21,000 6,000 2,900 Cuesta College Art Gallery 2,450 3,000 2,400 Cuesta College (La Guitaria California) n/a 5,000 2,500 Cuesta College Writers Conference n/a 1,000 1,000 Downtown Association 2,600 7,400 5,600 Edna Valley/Arroyo Grande Valley 1,250 6,000 1,000 eXindigo n/a 3,000 1,000 First Night San Luis Obispo (E/P) 25,000 10,000 6,300 Friends of the Botanical Garden 2,250 5,600 3930e Gilbert Reed Ballet 2,000 3,000 2,900 KCBX (Wine Classic) 3,000 7,600 2,000 La Fiesta de San Luis Obispo n/a 6,000 EJP funds Mozart Festival 4,500 6,000 4,800 Music &the Arts for Youth 2,500 4,250 3,000 Mystic Krewe of Karnival (Mardi Gras) 4,100 10,000 4,800 Open House (Cal Poly) 800 4,350 400 Pacific Repertory Opera 2,250 6,000 3,000 Peninsula Players, Inc. 1,000 4,270 2,000 Performing Arts Center 1,800 3,100 1,700 Performing Arts (YOPAC) 1,900 3,000 1,080 San Luis Obispo Chamber Orchestra 1,500 3,100 1,700 1 San Luis Obispo Art Center, Inc. 2,8001 4,000 3y000 1 San Luis Obispo Babe Ruth n/a 1 3,000 2-6 500 N g anIZ-a id,h:,' ...... r4 lu if)%MX rl- r r'P.: SLO Comm. Concert Assoc. 1,850 3,000 2,000 San Luis Obispo County Arts Council n/a 3,000 2,300 San Luis Obispo County Band 1,300 1,500 1,500 SLO Internatdnal Film Festival 5,000 6,000 4,800 San Luis Obispo Little Theatre 2,100 2,600 2,600 San Luis Obispo-Poetry Festival 2,000 3,000 2,000 SLO Soccer Club 1,000 1,300 Soo San Luis Obispo Swim Club 2,000 4,500 1,750 San Luis Obispo Symphony 3,500 4,500 4,500 San Luis Obispo Vocal Arts Ensemble 2,100 3,000 3,000 San Luis Obispo Youth Symphony n/a 2,000 1,500 SLOCO Access n/a 1,100 igloo TOTAL $186-277 $101,530 TOTAL AVAILABLE $103,535 (inc. $3,535 carryover) TOTAL ALLOCATED $101,530 RESERVE $ 2,005 2-7 PROIrAO 'I wAL:C OR t WIT. 'COMMITTTEE GIANT CRITERIA 1. Grant requests must meet one or both of the purposes below: a. Of cultural benefit to the residents of the City ofSanLuis Obispo or; b. Of tourism promotion advantage to the City of San Luis Obispo. 2. Additional consideration for events in "non-peak" tourism months. 3. Additional consideration for organizations celebrating an anniversary or grand opening. 4. Additional consideration for organizations requesting "seed money" for new events. 5. Amount of other City support requested is considered. 6. Demonstrated financial need is considered, although potential promotional benefit is be given higher consideration. 7. Past performance of the organization is considered. 8. Grants are not be made for the following expenses: a. Office overhead or staff. b. Equipment. c. Rental of space. d. Scholarships or camperships. 2_8 ATTACHMENT 2 PROMOTIONAL COORDINATING COMMITTEE SUMMARY OF PRELIMINARY RECOMMENDATIONS FOR THE 1999-00 GRANTS-IN-AID PROCESS 1. ARTHRITIS FOUNDATION (CENTRAL COAST WINE FESTIVAL) Request Summary: The Arthritis Foundation is requesting funds to defray the cost of the Central Coast Wine Festival, one of three major fundraising events for the Foundation. Specifically, grant funding was requested to support out-of-town advertising for the event. The PCC recommends funding out of the area radio and newspaper advertising. 1998-99 GRANT AMOUNT $2,800 1999-00 GRANT REQUEST $5,000 RECOMMENDATION $2,000 2. BOY SCOUTS OF AMERICA, LOS PADRES COUNCIL Request Summary: The Boy Scouts requested funding to help underwrite the costs of their annual Scout-O-Rama, which allows the Scouts to show their skills to the general public and develop their abilities to coordinate a large group activity. The PCC does not recommend funding this event as a complete application with required information was never filed. 1998-99 GRANT AMOUNT WA 1999-00 GRANT REQUEST $5,000 RECOMMENDATION $0 3. CAL POLY ARTS Request Summary: Cal Poly Arts is requesting funding for its Stone Soup World Music Festival, a festival to showcase diverse cultures and increase awareness of our multi- cultural society. The requested grant funding would be for guest artist fees. The PCC recommends funding the artists fees for events held in San Luis Obispo. 1998-99 GRANT AMOUNT $1,000 1999-00 GRANT REQUST $3,000 RECOMMENDATION $2,400 4. CENTER POINT THEATRE GROUP Request Summary. Center Point Theatre Group is requesting funding to promote the theatre as a destination location through extended advertising in Fresno and Santa Barbara Counties,as well as to increase advertising in San Luis Obispo County. The PCC recommends partially funding the publicity request. 1998-99 GRANT AMOUNT $2,000 1999-00 GRANT REQUEST $6,000 RECOMMENDATION $2,600 2-9 ATTACHMENT 3 Page 2 5. CENTRAL COAST CHILDREN'S CHOIR Request Summary. Central Coast Children's Choir is requesting funding to support two of its three annual concerts. The PCC recommends underwriting the cost of one concert, including music, printing,advertising, guest artist honorariums and recording costs. 1998=99 GRANT AMOUNT N/A 1999-00 GRANT REQUEST $2,582 RECOMMENDATION $1,300 6. CENTRAL COAST SHAKESPEARE FESTIVAL Request Summary. The Central Coast Shakespeare Festival (CCSF) focuses on classical theatre staged for modem audiences. CCSF is requesting funds to help with promotion of the festival, and to assist with the purchase of permanent, reusable set pieces. The PCC recommends funding the promotion request and providing partial assistance with the cost of the set pieces. 1998-99 GRANT AMOUNT $2,100 1999-00 GRANT REQUEST $2,700 RECOMMENDATION $2,000 7. CHILDREN'S CREATIVE PROJECT(I MADONNARI) Request Summary. The Children's Creative Project is requesting funding for the brochure and postage to promote the annual Italian Street Painting Festival, as well as for chalk, entertainment, stencils and signs, the festival poster and an honorarium for a featured painter. Festival proceeds will benefit arts education programs for San Luis Obispo area elementary schools. The PCC recommends funding the festival brochure and postage costs. 1998-99 GRANT AMOUNT $3,100 1999-00 GRANT REQUEST $9,775 RECOMMENDATION $4,800 8. CITY TO SEA MINI MARATHON Request Summary: The applicants are requesting funding to support publicity for the annual road race from San Luis Obispo to Avila Beach, following the City to Sea Greenway established by the Land Conservancy. Proceeds from the race will be used to support renovation to the Cuesta College track Since this event has proven to bring in 50% of its applicants from out of the area, the PCC recommends partially funding the advertising and promotional expenses. 1998-99 GRANT AMOUNT $2,000 1999-00 GRANT REQUEST $2,000 RECOMMENDATION $2,000 2-10 Page 3 9. CIVIC BALLET Request Summary: The Civic Ballet is.requesting funding assistance for 13 dancers who are traveling to China in a cultural exchange. Funds would be.used for costumes, sets, props, sound engineering and travel costs. Unfortunately, because the performances will be out of the country, the PCC is unable to provide funds for the China trip. However, the PCC-recommends partially funding the advertising costs for they spring gala performance, "ffiikl Heart", instead. 1998-99 GRANT AMOUNT $2,000 1999-00 GRANT REQUEST $6,000 RECOMMENDATION $2,900 10. CUESTA COLLEGE ART GALLELRY Request Summary. The Cuesta College Art Gallery is requesting funding to support its exhibition program by upgrading promotional materials such as exhibit flyers; to fund a listing in "Artweek', the California art gallery trade magazine; and to provide money for local advertising. The PCC recommends supplementing the printing budget to allow for 1500 announcements for six events. 1998-99 GRANT AMOUNT $2,450 1999-00 GRANT REQUEST $3,000 RECOMMENDATION $2,400 11. CUESTA COLLEGE PUBLIC EVENTS GUITAR CIRCLE(LA GUITARIA CALIFORNIA) Request Summary. The Cuesta College Guitar Circle festival for classical guitarists is requesting funding to help with the festival promotion brochure and program of La Guitarra California. These pieces will be used to help promote the festival throughout the county, the country and intemationally. The PCC recommends funding the cost of the advertising brochure and the program set-up and graphics. 1998-99 GRANT AMOUNT N/A 1999-00 GRANT REQUEST $5,000 RECOMMENDATION $2,500 12. CUESTA COLLEGE WRITERS CONFERENCE Request Summary. The Cuesta College Writers Conference is requesting assistance in expanding its marketing efforts on behalf of the only writers Conference in San Luis Obispo, currently celebrating its 15th year. The PCC recommends funding the cost of additional conference brochures, a web page and expanded marketing in popular national writers' magazines. 1998-99 GRANT AMOUNT N/A 1999-00 GRANT REQUEST $1,000 RECOMMENDATION $1,000 2-11 Page 4 13. DOWNTOWN ASSOCIATION Request Summary: The BIA is requesting funding for three separate projects: (1) the Holiday Parade and Mission Plaza events - $2,000; (2) Concerts in the Plaza - $2,900; and (3) a Farmers' Market brochure -2,000. The PCC recommends funding the Farmers' Market brochure and part of the holiday events. 1998-99 GRANT AMOUNT $2,600 1999-00 GRANT REQUEST $7,400 RECOMMENDATION $5,600 14. EDNA VALLEY/ARROYO GRANDE VALLEY VINTNERS Request Summary. The Vintners Association is requesting funding to expand its "Roll Out the Barrels" event to 1,000 attendees over the next three years. The PCC feels that even though Edna Valley is outside the City limits, it is within the City's sphere of influence and the wineries provide one of the main tourist attractions adjacent to the City. 23% of the visitors staying in the City also visit wineries according to a VCB survey. The PCC recommends partially funding advertising for the event 1998-99 GRANT AMOUNT $1,250 1999-00 GRANT REQUEST $6,000 RECOMMENDATION $1,000 15. F)ONDIGO Request Summary. Exindigo presents ran: and interesting music and strives to educate general audiences in new ways of listening. The organization is seeking financial support for concert production costs and for the establishment of an educational outreach program. The PCC recommends funding artists' fees, advertising and printing costs for four concerts. 1998-99 GRANT AMOUNT N/A 1999-00 GRANT REQUEST $3,000 RECOMMENDATION $1,000 16. FIRST NIGHT SAN LUIS OBISPO Request Summary. First Night San Luis Obispo is requesting assistance in supporting promotion and entertainment for its year 2000 event. The PCC recommends partially funding the promotion and entertainment request and supplementing that request with Enhanced Promotional Funds in recognition of the millennium. 1998-99 GRANT AMOUNT $25,000 (from Enhanced Promotional Fund for start up) 1999-00 GRANT REQUEST $10,000 RECOMMENDATION $6,300(plus Enhanced Promotional Funds for the millennium celebration) 2-12 Page 5 17. FRIENDS OF SLO BOTANICAL GARDEN Request Summary:The Friends are requesting funding to develop promotional materials to be used statewide for the 2000 Garden Festival. The Festival is a fundraising event to help with the establishment of a regional botanical garden. The PCC recommends funding half otthe promotional materials request. 1998-99 GRANT AMOUNT $2,250 1999-00 GRANT REQUEST $5,600 RECOMMENDATION $3,300 18. GILBERT REED BALLET Request Summary. The Gilbert Reed Ballet is requesting funding for fees for professional artists appearing as guest artists in the company's three productions. The PCC recommends partially funding the artist fees request. 1998-99 GRANT AMOUNT $2,000 1999-00 GRANT REQUEST $3,000 RECOMMENDATION $29900 19. KCBX Request Summary. KCBX is requesting funds to be used to print and mail the promotional brochure for the Annual KCBX Central Coast Wine Classic. The PCC recommends partially funding the promotional brochure request. 1998-99 GRANT AMOUNT $3,000 1999-00 GRANT REQUEST $7,600 RECOMMENDATION $2,000 20. LA FIESTA DE SAN LUIS OBISPO Request Summary. The newly formed La Fiesta Advisory Committee is requesting funding to assist in reestablishing the Grand Parade. The PCC recommends that Enhanced Promotional Funds be used to support the restarting of this event, rather than the Grants-in-Aid program. 1998-99 GRANT AMOUNT N/A 1999-00 GRANT REQUEST $6,000 RECOMMENDATION $0 (Enhanced Promotional Funds are recommended) 21. MOZART FESTIVAL Request Summary. The Mozart Festival is requesting funding for its Festival program, to cover increased costs for the free outreach concerts and to defer the costs of the Festival's marketing and advertising plan. The PCC recommends partially funding the program. 2-13 Page 6 21. MOZART FESTIVAL(cont.) 1998-99 GRANT AMOUNT $4,500 1999_-00 GRANT REQUEST $6,000 RECOMMENDATION $4,800 22. MUSIC-AND ARTS FOR YOUTH (MAY) : Request Summary: MAY is requesting funding for advertising, publicity and some honorarium help connected with providing concert events. The PCC recommends funding for advertising printing and some honorarium assistance. 1998-99 GRANT AMOUNT $2,500 1999-00 GRANT REQUEST $4,250 RECOMMENDATION $39000 23. MYSTIC KREWE OF KARNIVAL (MARDI GRAS) Request Summary. The Mystic Krewe of Kamtval is requesting funding to be used promotion and publicity for the annual Mardi Gras Parade. The PCC recommends partially funding the promotional services request 1998-99 GRANT AMOUNT $4,100 1999-00 GRANT REQUEST $10,000 RECOMMENDATION $4,800 24. OPEN HOUSE(CAL POLY) Request Summary. The Cal Poly Open House Committee is requesting funding for advertising and promotion of the annual event Last year's estimated attendance at the two day event was 50,000, many of whom were from outside the local area. The PCC recommends assisting with the mailer printing. 1998-99 GRANT AMOUNT $800 1999-00 GRANT REQUEST $4,350 RECOMMENDATION $400(Note: Original recommendation reduced by 50% as a penalty for late filing of request.) 25. PACIFIC REPERTORY OPERA Request Summary: The Opera is requesting help in underwriting the cost of its production of Die Fledermaus to be held at the Performing Arts Center. Specifically, funding is requested for the director's fee, conductor's fee and promotional expenses. The PCC recommends funding the promotional expenses. 1998-99 GRANT AMOUNT $2,250 1999-00 GRANT REQUEST $6,000 RECOMMENDATION $3,000 2-14 Page 7 26. PENINSULA PLAYERS, INC. Request summary. Peninsula Players is an organization whose goal is to offer another venue for local performers, especially novices, to participate as actors and technicians under professionally trained direction. It sees itself as filling a niche by offering works in between the SLO Little Theatre, which presents established shows and musicals, and Centerpoint Theatre Group, which presents experimental/non-commercial choices. Peninsula Players is requesting funding for advertising and to--support its expanding apprentice program. The PCC recommends partially funding the publicity request 1998-99 GRANT AMOUNT $1,000 1999-00 GRANT REQUEST $4,270 RECOMMENDATION $2,000 27. PERFORMING ARTS CENTER Request Summary. The Performing Arts Center has established an annual free Summer Performance Series for local citizens, to broaden the scope of attendees at the PAC. The series primarily features local performing artists, including dance and theater. The PAC is requesting funding for marketing, promotion and artists fees. The PCC recommends funding the marketing and promotion fees. 1998-99 GRANT AMOUNT $1,800 1999-00 GRANT REQUEST $3,100 RECOMMENDATION $1,700 (Note: Funding amount reduced by 10% due to late filing of grant application.) 28. PERFORMING ARTS CENTER(YOPAC) Request Summary. The Foundation is requesting funding for marketing materials, artist fees, transportation and admission assistance for students as part of the Youth Outreach for Performing Arts Center Program. The PCC recommends funding the marketing, transportation and admission expenses. 1998-99 GRANT AMOUNT $1,900 1999-00 GRANT REQUEST $3,000 RECOMMENDATION $1,080(Note: Funding amount reduced by 10% due to late filing of grant application.) 29. SAN LUIS OBISPO CHAMBER ORCHESTRA Request Summary. The SLO Chamber Orchestra is a recently established group of 49 local musicians. Its purpose is to present free concerts of classical chamber music to the public, to provide an arena for musicians to play chamber music and to present an opportunity for local youth to learn about this musical and performance tradition. It plans to presents its performances in a variety of local sites such as the Jack House, SLO Museum and the Mission. The orchestra's request is funding for musical site presentation profiles, a music vignette of SLO history, a tourism support music program and soloist fees and music royalties. The PCC recommends funding the living history flyers and payments for soloists and music royalties. 2-15 29. SAN LUIS OBISPO CHAMBER ORCHESTRA(cont.) 1998-99 GRANT AMOUNT $1,500 1999-00 GRANT REQUEST $3,100 RECOMMENDATION $19700 30. SAN LUIS OBISPO ART CENTER, INC. Request Summary: The SLO Art Center is requesting support for its 1999-2000 art exhibitions and promotional materials for its craft-art market. The PCC recommends funding promotional materials for the craft-art market and advertising for the gallery exhibits. 1998-99 GRANT AMOUNT 2,800 1999-00 GRANT REQUEST $4,000 RECOMMENDATION $3,000 31. SAN LUIS OBISPO BABE RUTH Request Summary. San Luis Obispo Babe Ruth is requesting funding to cover the league's fee to the Pacific Southwest Region of Babe Ruth Baseball. This fee is for hosting the PSW Tournament in August. The PCC recommends a contribution of only $500, since this event oars during the height of the summer tourist season when local hotels and motels are already full. 1998-99 GRANT AMOUNT WA 1999-00 GRANT REQUEST $3,000 RECOMMENDATION $500 32. SAN LUIS OBISPO COMMUNITY CONCERT ASSOCIATION,INC. Request Summary. The Community Concert Association is requesting funding for a portion of the costs associated with providing a student music and education program to San Luis Obispo students and to underwrite 100 season memberships for selected students to attend regular season concerts. The PCC recommends funding the cost of one student concert. 1998-99 GRANT AMOUNT $1,850 1999-00 GRANT REQUEST $3,000 RECOMMENDATION $2,000 33. SAN LUIS OBISPO COUNTY ARTS COUNCIL Request Summary: The Arts Council is requesting assistance in providing a Summer Art Program and Exhibit for clients at the Prado Day Center and Transitions Mental Health and in exhibiting the work publicly. The PCC recommends funding art supplies, flyers and posters. 1998-99 GRANT AMOUNT N/A 1999-00 GRANT REQUEST $3,000 RECOMMENDATION $2,300 2-16 Page 9 34. SAN LUIS OBISPO COUNTY BAND Request Summary: The County Band is requesting funding for music, uniforms and rental equipment The PCC recommends funding the purchase of music and uniforms. 1998-99 GRANT AMOUNT $1,300 1999=D0 GRANT REQUEST $1,500 RECOMMENDATION $1,500 35. SAN LUIS OBISPO INTERNATIONAL FILM FESTIVAL Request Summary: The Film Festival is requesting funding to offset advertising and promotion expenses, venue and equipment rental expenses and special program/film rental expenses related to the 1999 Festival. The PCC recommends funding advertising, promotion and special program film rental expenses. 1998-99 GRANT AMOUNT $5,000 1999-00 GRANT REQUEST $6,000 RECOMMENDATION $4,800 36. SAN LUIS OBISPO LITTLE THEATRE Request Summary: SLOLT is requesting funding to produce and promote a traveling production of The Torchbearers to be presented at various senior centers, libraries, high schools and civic dubs. The PCC recommends funding the full request. 1998-99 GRANT AMOUNT $2,100 1999-00 GRANT REQUEST $2,600 RECOMMENDATION $2,600 37. SAN LUIS OBISPO POETRY FESTIVAL Request Summary:The San Luis Obispo Poetry Festival is requesting funding to offset a portion of the expenses associated with presenting the 16th Annual Festival. The specific request is for poet honorariums and promotion. The PCC recommends funding promotion and mailing expenses. 1998-99 GRANT AMOUNT $2,000 1999-00 GRANT REQUEST $3,000 RECOMMENDATION $2,000 38. SLO SOCCER CLUB(SLO SUMMER TOURNAMENT) Request Summary: The Soccer Club is requesting funding to offset expenses associated with holding the 11th annual Summer Soccer Tournament. The specific request is for assistance with the tournament brochure and the tournament invitation. The PCC recommends minimal funding toward the brochure, as the event occurs during the summer when hotels are already full and members of the hospitality industry have indicated that it frequently causes a negative experience for their other guests. 2-17 Page 10 38. SLO SOCCER CLUB (SUMMER TOURNAMENT) (cont.) 199&99 GRANT AMOUNT $1,000 1995-96 GRANT REQUEST $1,300 RECOMMENDATION $500 39. SAN-LUIS OBISPO SWIM CLUB Request Summary. The Swim Club is requesting funding for two purposes. The first is related to an new event called "Weekend at the Races". Specifically the club is asking for help with advertising, sponsor solicitation, graphics and printing and operational costs The second purpose is to promote existing events. The Swim Club hosts 5 meets a year which bring in over 1000 people to the City annually. They believe this number can be significantly increased with more promotion. All meets are during the "off season" for tourism. The PCC recommends partially funding the promotion request. 1998-99 GRANT AMOUNT $2,000 1999-00 GRANT REQUEST $4,500 RECOMMENDATION $1,750 40. SAN LUIS OBISPO COUNTY SYMPHONY Request Summary: The SLO County Symphony is requesting support for its season brochure and to recons "Music of the Middle Earth from California's Middle Kingdom", a recording of works created by local composer Craig Russell. The PCC recommends funding the cost of the brochure. 1998-99 GRANT AMOUNT $3,500 1999-00 GRANT REQUEST $7,000 RECOMMENDATION $4,500 41. SAN LUIS OBISPO VOCAL ARTS ENSEMBLE Request Summary: The Ensemble is requesting funding to offset expenses for graphics, postage, program production, office expenses, facilities and equipment and general supplies. The PCC recommends funding the graphics and postage request. 1998-99 GRANT AMOUNT $2,100 1999-00 GRANT REQUEST $3,000 RECOMMENDATION $3,000 42. SAN LUIS OBISPO COUNTY YOUTH SYMPHONY Request Summary: The San Luis Obispo County Youth Symphony is requesting funding to offset the cost of publicity and programs for their concert series. The PCC recommends funding the cost of the programs. 1998-99 GRANT AMOUNT WA 1999-00 GRANT REQUEST $2,000 RECOMMENDATION $1,500 2-18 Page 11 43. SLOCO ACCESS Request Summary: SLOCO Access is requesting funding to offset the cost of mail distribution of the new Access Guide outside the County, and for the cost of posting the Access Guide on the Internet. Because the City uses the Access Guide as part of its tourism promotion, the PCC recommends funding the request. 1998-99 GRANT AMOUNT N/A 1999-00 GRANT REQUEST $1,100 RECOMMENDATION $1,100 2-19 i, July 6, 1999 MEETING AGENDA DATE. t7 6 -qq ITEM # Mayor Allen Settle -- ■COUNCIL D CDD DIR j� City of San Luis Obispo ®CAO ❑FIN DIR 990 Palm Street ®ACAO 0 FIRE CHIEF San Luis Obispo, CA 93401 ®CLERKIATTOREY O PO DIR P ®CtERKIORIfl D POLICE CHF (31AI,&qg- D RTC DIR Dear Mayor Settle: D 13 D KAM UTIL plp Unable to attend the City Council hearings tonight, I wanted to take this opportunity to express the San Luis Obispo Art Center's appreciation to the City Council for your appropriation of the PCC recommendations. The Art Center's Board of Directors, volunteers, and members join me in thanking you all for your support. The Promotional Coordinating Committee has an awesome task, and I am grateful for their careful and conscientious recommendations. We look forward to seeing you at the Art Center • again soon. Thank you. Karen M. Kile Director RECEIVED JUL 0 5 1999 SLO CITY COUNCIL 1010 Broad Street at Mission PlazaFu P.O. Box 813,San Luis Obispo,CA 93406 • (805)543-8562 • FAX (805)543-4518The San Luis Obispo Art Center is a 501(C)(3)non-profit art organization dedicated to the promotion of the visual arts. MEETING AGENDA HEADING (GRB) DATE '�=ITEM # y • City Council Members The Gilbert Reed Ballet sincerely thanks the PCC grant committee for their generous funding recommendation of $2,900. In light of the fact th4 PCC will have a modest reserve, I would like to request an additio grant of $800. 00. That would be used toward fees and expenses for musicians, which will total approximately $3 , 000 ($400.00 per musician: violinist, pianist, harpist, classical guitarist and vocalist. This would bring out PCC grant amount to $3,700. 00, and would put a nice sized dent in our $30,000. 00 budget for the upcoming production. Ballet danced to live music is a major step forward for our entire community. We are also looking ahead to our Spring, 2000, production that finds us collaborating with Michael Nowak and the San Luis Obispo Symphony Orchestra. Please help us realize this dream. ®COUNCIL ❑CDD DIR CAO Gratefully and Respectfully, ■ACA O FIN DIR ■ CAO ❑FIRE CHIEF ■ATTORNEY ❑PW DIR Barbara L. Halon, ■CLERKIORIO [3 POLICE CHF Executive Director ❑MGMT TEAM ❑REC DIR a w. o ❑UTIL DIR ❑ O PERS DIR11 • RECEIVED J U L 6 - 1999 KO CITY CLERK