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Home My WebLink About07/06/1999, Agenda council AgcnbA CITY OF SAN LUIS OBISPO CITY HALL, 990 PALM STREET Tuesday, July 6, 1999 Action Update 4:00 P.M. REGULAR MEETING Council Chamber 990 Palm Street CALL TO ORDER: Mayor Allen K. Settle PLEDGE OF ALLEGIANCE ROLL CALL: Council Members John Ewan, Jan Howell Marx, Ken Schwartz, Vice Mayor Dave Romero, Mayor Allen K. Settle All Council Members were present PUBLIC COMMENT PERIOD(not to exceed 15 minutes total) The Council welcomes your input. (FOR ITEMS NOT ON THE AGENDA) You may address the Council by completing a speaker slip and giving it to the City Clerk prior to the meeting. At this time, you may address the Council on items that are not on the agenda or items on the Consent Agenda. Time limit is three minutes. State law does not allow the Council to discuss or take action on issues not on the agenda, except that members of the Council or staff may briefly respond to statements made or questions posed by persons exercising their public testimony rights (Gov. Code Sec. 54954.2). Staff may be asked to follow up on such items. Staff reports and other written documentation relating to each item referred to on this agenda are on file in the City Clerk's Office in Room 1 of City Hall. George Sullivan requested that the Council consider providing assistance to the free Santa Margarita Shuttle Service. Council Agenda Actior, update Tuesday, July 6, 1999 CONSENT AGENDA The Consent Agenda is approved on one motion. Council Members may pull consent items to be considered after Business items. C1. COUNCIL MINUTES (PRICE) Tuesday, June 15, 1999 RECOMMENDATION: Waive oral reading and approve minutes as submitted. ACTION: Approved as submitted(5:0). C2. ENVIRONMENTAL MONITORING - SANTA ROSA STREET BRIDGE CONSTRUCTION. (MCCLUSKEY/LYNCH/704-06) RECOMMENDATION: 1) Approve the award to the Morro Group and execute the agreement with the Morro Group in the amount of$43,200 for Environmental Monitoring for Santa Rosa Street Bridge Construction. 2) Appropriate $634 from the unappropriated balance of the General Fund and $2,536 in grant revenue and move it into the Santa Rosa Street Bridge construction account for environmental monitoring. ACTION: Approved(5:0). C3. APPROVAL OF COLLABORATIVE AGREEMENT WITH THE ECONOMIC VITALITY CORPORATION. (HAM PIAN/S H EELEY/704-06) RECOMMENDATION: Ratify the Mayor's endorsement of the Economic Vitality Corporation (EVC) Collaborative Agreement. ACTION: Approved(5:0). C4. EMPLOYMENT CONTRACT FOR DOWNTOWN ASSOCIATION ADMINISTRATOR AND THURSDAY NIGHT ACTIVITIES AND PROMOTIONS COORDINATOR. (SLATE/210-07) RECOMMENDATION: Adopt a resolution approving the contracts of employment between the City of San Luis Obispo and the Downtown Association Administrator and the Thursday Night Activities and Promotions Coordinator. ACTION: Resolution No. 8945 adopted(5:0). 2 Council Agenda Action Update Tuesday, July 6, 1999 C5. FINAL ACCEPTANCE OF PUBLIC IMPROVEMENTS FOR TRACT 2211 (THE WILLOWS). (MCCLUSKEY/KENNY/202-04) RECOMMENDATION: Adopt a resolution accepting the public improvements for Tract 2211. ACTION: Resolution No. 8946 adopted(5:0). C6. COLLECTION OF DELINQUENT SOLID WASTE COLLECTION AND DISPOSAL ACCOUNTS. (MOSS/MUNDS/1201-03) RECOMMENDATION: Adopt a resolution authorizing the San Luis Obispo County Assessor to assess the amounts due to San Luis Obispo Garbage Company on delinquent accounts for provision of solid waste collection and disposal services as described within Municipal Code Section 8.04.070 as liens against the properties involved. ACTION: Resolution No. 8947 adopted as amended(5:0). C7. APPROVAL OF PLANS AND SPECIFICATIONS FOR STORM DRAINAGE IMPROVEMENT PROJECT - SPECIFICATION NO. 99818C. (MCCLUSKEYNANDENEIKHOF/704-06) RECOMMENDATION: 1) Approve plans and specifications for "Storm Drain Improvement Project: Specification No. 99818C" at three locations: a) California Street/Higuera Street, b) Branch Street, and c) Broad Street/High Street. 2) Authorize staff to advertise for bids and authorize the CAO to award the contract if the lowest responsible bid is within the Engineer's Estimate. ACTION: Approved(5:0). C8. SURPLUS CITY PROPERTY. (STATLER/KOVAU601-04) RECOMMENDATION: Adopt a resolution declaring equipment as surplus property. ACTION: Resolution No. 8948 adopted(5:0). C9. COOPERATIVE AGREEMENT WITH SAN LUIS OBISPO COUNTY REGARDING CITY PARTICIPATION IN URBAN COUNTY FEDERAL GRANT PROGRAM FOR PROGRAM YEARS 2000-2003. (JONAS/HOOK/704-06) RECOMMENDATION: Adopt a resolution approving the Cooperation Agreement and authorizing the Mayor to sign the agreement for the City. ACTION: Resolution No. 8949 adopted(5:0). 3 Council Agenda Action jpdate Tuesday, July 6, 1999 C10. INTENT TO REIMBURSE EXPENDITURES FOR PROPERTY PURCHASE AND ATHLETIC FIELDS. (STATLER/ASPRION/413-05) RECOMMENDATION: Adopt a resolution declaring the City's intent to reimburse expenditures relating to property purchases and athletic fields from the proceeds of tax- exempt obligations. ACTION. Resolution No. 8950 adopted(5:0). C11. CONTRACT INCREASES FOR CONSULTANT WORK FOR MARSH STREET GARAGE EXPANSION. (MCCLUSKEY/OPALEWSKI/704-06) RECOMMENDATION: 1) Approve contract increase for Rincon Consultants, Inc., in the amount of$7,082 to complete the final Supplemental Environmental Impact Report (SEIR) for the Marsh Street Garage Expansion. 2) Approve contract increase for Hamner, Jewell Associates in the amount of$5,827 to complete property negotiations for the Marsh Street Garage Expansion. ACTION: Approved(4:1, Ewan). C12. VIDEO IMAGING SYSTEM. (GARDINER/TOPHAM/704-06) RECOMMENDATION: Approve sole source purchase of video imaging system from Dynamic Imaging and purchase of necessary hardware items in order to complete the previously approved video imaging project. ACTION: Approved(5:0). C13. CONTRACT EXTENSION FOR BARNETT, COX AND ASSOCIATES FOR PUBLIC RELATIONS SERVICES FOR THE UTILITIES CONSERVATION PROGRAM. (MOSS/MUNDS/704-06) RECOMMENDATION: Approve the contract and authorize the Mayor to execute a two year agreement with Barnett, Cox & associates for$65,000 per year for the 1999-01 fiscal years for public relations services for the Utilities Conservation Program. ACTION: Approved(5:0). PUBLIC HEARINGS If you have filled out a Speaker Slip, the Mayor will call you to the podium. Please speak into the microphone and give your name and city of residence for the record. Please limit your comments to 3 minutes; consultant and project presentations limited to 10 minutes. If you challenge an issue in court, you may be limited to raising only those issues you or someone else raised at this public hearing as described below,or in written correspondence delivered to the City before or during the public hearing. 4 r Council Agenda Action Update Tuesday, July 6, 1999 NOTE: if you are paid by any other person or organization to communicate with any officer, employee, or commission of the City of San Luis Obispo for the purpose of influencing local legislative or discretionary action, you may qualify as a municipal advocate or lobbyist. Any person engaged in municipal advocacy, as defined by SLOMC Section 2.64.020, is required to register with the City Clerk and orally disclose that he/she is registered as a municipal advocate when addressing the City Council. A registration form is available on the back of the Speaker Slip or by contacting the City Clerk. 1. APPROVAL OF 1999-00 GRANTS-IN-AID RECOMMENDATIONS FROM HUMAN RELATIONS COMMISSION. (LESAGE/DEJARNETTE/302-04 - 30 Minutes) RECOMMENDATION: 1) Approve recommendations from the Human Relations Commission for Grants-In-Aid funding for 1999-00. 2) Adopt a resolution authorizing staff to develop and execute agreements with each Grants-In-Aid recipient as outlined in Attachment 1 and inclusive of any modifications made by Council. ACTION: 1) Approved. 2) Resolution No. 8951 adopted(5:0). 2. APPROVAL OF 1999-00 GRANTS-IN-AID RECOMMENDATIONS FROM PROMOTIONAL COORDINATING COMMITTEE. (HAMPIAN/GEORGE/302-07 - 30 Minutes) RECOMMENDATION: 1) Re-appropriate $3,535 in unspent 1998-99 Promotional Coordinating Committee (PCC) Grants-In-Aid (GIA) funding, bringing the total fiscal year 1999-00 GIA appropriation to $103,535. 2) Consider recommendations from the PCC for $103,535 in 1999-00 GIA funding. 3) Adopt a resolution authorizing staff to develop and execute agreements with each grant recipient as described in Exhibit "A" attached to the resolution, and inclusive of any modifications made by the Council. ACTION. 1) Approved as amended with the total 1999-00 GIA appropriation corrected to reflect true amount of$101,530. 2) Approved. 3) Resolution No. 8952 adopted(5:0). BUSINESS ITEMS 3. APPROVE FUNDING FOR 1999-01 TOURISM PROMOTION CONTRACTS. (HAM PIAN/GEO RGE/704-06 - 30 Minutes) PROMOTIONAL COORDINATING COMMITTEE (PCC) RECOMMENDATION: (1) Approve funding for a two-year contract with the Visitors and Conference Bureau for promotional services in the amount of $85,000 for 1999-00 and $97,500 for 2000-01 (increases over the approved 1999-01 Financial Plan of $22,800 for 1999-00 and $33,400 for 2000-01), with reconsideration for additional funding for 5 t Council Agenda Action .,pdate Tuesday, July 6, 1999 the second year upon the completion of the first year, and direct staff to develop a contract for Council approval at a later date. (2) Approve funding for a two-year contract with the Chamber of Commerce for (a) visitor services in the amount of $74,436 for 1999-2000 and $76,669 for 2000-01 (increases over the approved 1999-01 Financial Plan of $5,436 for 1999-01 and $5,569 for 2000-01) and (b) promotional services in the amount of $40,200 in 1999-00 and $37,500 for 2000-01 (an increase of$3,800 over the approved 1999- 01 Financial Plan for 1999-00); and direct staff to develop a contract for Council approval at a later date. (3) Approve funding for a two-year contract with the firm of Barnett, Cox & Associates for advertising services in the amount of $151,100 for 1999-00 and $154,600 for 2000-01 (which are the amounts approved in the 1999-01 Financial Plan); and direct staff to develop a contract for Council approval at a later date. CAO RECOMMENDATION: Staff agrees with the PCC recommendations, with the following exceptions: (1) Approved compensation for the Visitors and Conference Bureau should be reduced to $62,200 for 1999-00 and $64,100 for 2000-01, which are the amounts approved in the 1999-01 Financial Plan. (2) Approved compensation for the Chamber of Commerce should be reduced to (a) $69,000 in 1999-00 and $71,100 in 2000-01 for visitors services and (b) $36,400 in 1999-00 for promotional services, which are the amounts approved in the 1999-01 Financial Plan. ACTION: (1) Approved compensation for the Visitors and Conference Bureau in the amounts of$62,200 for 1999-00 and$64,100 for 2000-01 (5:0). (2) Approved compensation for the Chamber of Commerce as follows: (a) Visitor services in the amount of$74,436 for 1999-2000 and $76,669 for 2000-01; and (b) $36,400 in 1999-00 for promotional services (5:0). (3) Approved funding for a two-year contract with the rrrm of Bamett, Cox &Associates for advertising services in the amount of$151,100 for 1999-00 and$154,600 for 2000, and direct staff to develop a contract for Council approval at a later date. (5:0) 6 Council Agenda Action Update Tuesday, July 6, 1999 6:00 P.M. CLOSED SESSION Council Hearing Room 990 Palm Street CONFERENCE REGARDING REAL PROPERTY NEGOTIATIONS Pursuant to Government Code § 54956.8 Property: 883 Marsh Street Negotiating Parties: City of San Luis Obispo: Mike McCluskey and Lillian Jewel Property Owner Representative: William A. Ranelletti Negotiation: Whether to Negotiate/Acquire ACTION: Authorized further negotiations. CONFERENCE REGARDING PROPERTY NEGOTIATIONS Pursuant to Government Code § 54956.8 Property: 1016 Walnut Street Negotiating Parties: City of San Luis Obispo: Capt. Bart Topham Property Owner Representatives: Phillipe B. Craig Negotiation: Whether to Negotiate/Acquire ACTION: Authorized further negotiations. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION Pursuant to Government Code § 54956.9 Claim: Workers Compensation claim re: Nina O'Connell ACTION. Authorized settlement of the claim. 7 r Council Agenda Action pdate Tuesday, July 6, 1999 7:00 P.M. REGULAR MEETING Council Chamber (Continued 990 Palm Street BUSINESS ITEMS (CONTINUED) 4. BOY SCOUTS OF AMERICA LEASE. (LESAGE/MILLS/704-06 - 1 Hour) RECOMMENDATION: Approve the First Amendment of the Lease Agreement between the City of San Luis Obispo and the Los Padres Council of the Boy Scouts of America to require payment of a lease in the amount of$800 per month after January 31, 2000 through the conclusion of the lease term on January 31, 2001, should the Scouts continue to occupy the space during this time period. ACTION: Approved(5:0). 5. SANTA BARBARA STREET OPERATIONAL STUDY. (MCCLUSKEY/SANVILLE/704-06 - 2 Hours) RECOMMENDATION: 1) Support the traffic operations strategy for Santa Barbara Street as recommended by the consultant (with the exception of the High Street traffic signal) and the funding and implementation strategy as recommended by staff. 2) Terminate further consideration of initiating additional studies for the widening of Santa Barbara Street. ACTION. Continued, with direction to the consultant to respond in writing to concerns raised by members of the public. Direction to staff to hold a neighborhood meeting and invite residents, property owners and business owners to discuss their vision for the quadrant and related traffic issues, and further to return with a refined recommendation. (4:0) (Ewan refrained due to a conflict of interest). COUNCIL LIAISON REPORTS (not to exceed 15 minutes) Council Members report on conferences or other City activities. Time limit-3 minutes. CITIZEN'S ADVISORY COMMITTEE TO THE CALIFORNIA MEN'S COLONY(CMC). Vice Mayor Romero reported that CMC will increase its inmate population to approximately 7,000 during the next few months requiring approximately 85 additional staff. 8 • I Council Agenda Action Update T. .day, July 6, 1999 ZONE 9. Vice Mayor Romero reported that the Zone 9 Advisory Committee is currently finalizing the work program of the San Luis Creek watershed. When completed, the report will assist Council in determining the level and manner of flood protection the City may seek. It will also recommend a financing mechanism. PERFORMING ARTS CENTER COMMISSION. Vice Mayor Romero noted that the new parking structure should be completed in December. He also reported that the Commission will be adopting a policy regarding accommodations for the hearing impaired and noted that several handicapped improvements are being made to the Performing Arts Center. LEAGUE OF CALIFORNIA CITIES REVENUE AND TAXATION POLICY COMMITTEE. Council Member Schwartz summarized tax relief information distributed at the League of Calif Cities Revenue and Taxation Policy Committee Meeting. He also reported that he has agreed to serve on the "Smart Growth"subcommittee. COMMUNICATIONS (not to exceed 15 minutes) At this time, any Council Member or the City Administrative Officer may ask a question for clarification, make an announcement, or report briefly on his or her activities. In addition, subject to Council Policies and Procedures,they may provide a reference to staff or other resources for factual information, request staff to report back to the Council at a subsequent meeting concerning any matter, or take action to direct staff to place a matter of business on a future agenda (Gov. Code Sec. 54954.2). Vice Mayor Romero suggested that Council direct staff to prepare a policy regarding sidewalk exemptions in instances where initial subdivision agreements do not require sidewalk installation. ACTION: Council directed staff to prepare an initial report for review and consideration prior to the preparation of a policy. A. ADJOURNED. 9 Agenda Distribution List (91298) ' I. >aid Subscriptions: (All mtgs.unless o/w noted) i AIA President council acEnoa ASI /resident Deborah Holley CITY OF SAN LUIS OBISPO Chamber of Commerce C I T Y H A L L, 9 9 0 P A L M S T Cuesta College / K. Roberts B. Thoma / Chamber of Comm. Co. Board of Spvrs. Paul Hood, Co.Administration Housing Authority KCBX Tuesday, July 6, 19 KCPR: (2) Gen.Mgr. & News Dir. KDDB KEYT KGLO KKJG 4:00 P.M. REGULAR MEETING KSBY KUHL KVEC KPRL Library (front desk) Mustang Daily New Times (front desk) PacCALL TO ORDER: Mayor Allen K. Settle Pac.Bell Gas & Elec. / BBanrke Planning Comm. ($ Comm. Dev.) PLEDGE OF ALLEGIANCE So. Calif. Gas / V. Sterling Council of Govts / R. DeCarli League of Women Voters ROLL CALL: Council Members John Ewa Telegram-Tribune (front desk) Schwartz, Vice Mayor Dave, Public Interest Action Ctr. ECOSLO / Geoffry Land Res.forQual.Neigh / C.Sanders Sierra Club / Gary Felsman SLO Property Owners Assoc. Fred Strong (The Citizen) Sonic Cable/Jackie PUBLIC COMMENT PERIOD (not to exceed 15 minutes total) UNOCAL/J. Bray The Council welcomes your input. (FOR ITEMS NOT ON THE Ad Telegram Tribuneountyons b completing a speaker slip and giving it to the Ci Clerk prior I Peg Pinard/SLO county Y P 9 P P 9� 9 City address the Council on items that are not on the agenda or items. three minutes. State law does not allow the Council to discuss agenda, except that members of the Council or staff may bri II.subscriptions Paid or questions posed by persons exercising their public testimony rig Env. Provided may be asked to follow up on such items. Staff reports and other (rec.mtcs.only) item referred to on this agenda are on file in the City Clerk's Office John Wiley esq. Easter Rents, Inc. IMS/S. Krautheim IDA (Engr. Dev. Assoc.) Ellenburg Capital Corp. Linnenbach Local Government Services RRM Design Group / LeeAnne Vista Information Services Wallace, John L. & Assocs. Walter Bros. Construction Cc A. J. Diani Construction Fugro/McClelland ® Cannon Assoc. SLO Assoc of Realtors Regular City Council meetings are broadcast on KCPR, 91.3 FM. The Kimley-Horn the disabled in all of its services,programs,and activities. Telecommunications D Heritage Oaks Bank to the City Clerk prior to the meeting if you require a hearing amplification device. Council Agenda T day, July 6, 1999 CONSENT AGENDA The Consent Agenda is approved on one motion. Council Members may pull consent items to be considered atter Business items. C1. COUNCIL MINUTES (PRICE) Tuesday, June 15, 1999 RECOMMENDATION: Waive oral reading and approve minutes as submitted. C2. - ENVIRONMENTAL MONITORING -SANTA ROSA STREET BRIDGE CONSTRUCTION. (MCCLUSKEY/LYNCH) RECOMMENDATION: 1) Approve the award to the Morro Group and execute the agreement with the Morro Group in the amount of$43,200 for Environmental Monitoring for Santa Rosa Street Bridge Construction. 2) Appropriate $634 from the unappropriated balance of the General Fund and $2,536 in grant revenue and move it into the Santa Rosa Street Bridge construction account for environmental monitoring. C3. APPROVAL OF COLLABORATIVE AGREEMENT WITH THE ECONOMIC VITALITY CORPORATION. (HAMPIAN/SHEELEY) RECOMMENDATION: Ratify the Mayor's endorsement of the Economic Vitality Corporation (EVC) Collaborative Agreement. C4. EMPLOYMENT CONTRACT FOR DOWNTOWN ASSOCIATION ADMINISTRATOR AND THURSDAY NIGHT ACTIVITIES AND PROMOTIONS COORDINATOR. (SLATE) RECOMMENDATION: Adopt a resolution approving the contracts of employment between the City of San Luis Obispo and the Downtown Association Administrator and the Thursday Night Activities and Promotions Coordinator. C5. FINAL ACCEPTANCE OF PUBLIC IMPROVEMENTS FOR TRACT 2211 (THE WILLOWS). (MCCLUSKEY/KENNY) RECOMMENDATION: Adopt a resolution accepting the public improvements for Tract 2211. C6. COLLECTION OF DELINQUENT SOLID WASTE COLLECTION AND DISPOSAL ACCOUNTS. (MOSS/MUNDS) RECOMMENDATION: Adopt a resolution authorizing the San Luis Obispo County Assessor to assess the amounts due to San Luis Obispo Garbage Company on 2 Council Agenda T day, July 6, 1999 delinquent accounts for provision of solid waste collection and disposal services as described within Municipal Code Section 8.04.070 as liens against the properties involved. C7. APPROVAL OF PLANS AND SPECIFICATIONS FOR STORM DRAINAGE IMPROVEMENT PROJECT - SPECIFICATION NO. 99818C. (MCCLUSKEYNANDENEIKHOF) RECOMMENDATION: 1) Approve plans and specifications for"Storm Drain Improvement Project: Specification No. 99818C" at three locations: a) California Street/Higuera Street, b) Branch Street, and c) Broad Street/High Street. 2) Authorize staff to advertise for bids and authorize the CAO to award the contract if the lowest responsible bid is within the Engineer's Estimate. C8. SURPLUS CITY PROPERTY. (STATLER/KOVAL) RECOMMENDATION: Adopt a resolution declaring equipment as surplus property. C9. COOPERATIVE AGREEMENT WITH SAN LUIS OBISPO COUNTY REGARDING CITY PARTICIPATION IN URBAN COUNTY FEDERAL GRANT PROGRAM FOR PROGRAM YEARS 2000-2003. (JONAS/HOOK) RECOMMENDATION: Adopt a resolution approving the Cooperation Agreement and authorizing the Mayor to sign the agreement for the City. C10. INTENT TO REIMBURSE EXPENDITURES FOR PROPERTY PURCHASE AND ATHLETIC FIELDS. (STATLER/ASPRION) RECOMMENDATION: Adopt a resolution declaring the City's intent to reimburse expenditures relating to property purchases and athletic fields from the proceeds of tax- exempt obligations. C11. CONTRACT INCREASES FOR CONSULTANT WORK FOR MARSH STREET GARAGE EXPANSION. (MCCLUSKEY/OPALEWSKI) RECOMMENDATION: 1) Approve contract increase for Rincon Consultants, Inc., in the amount of$7,082 to complete the final Supplemental Environmental Impact Report (SEIR)for the Marsh Street Garage Expansion. 2) Approve contract increase for Hamner, Jewell Associates in the amount of$5,827 to complete property negotiations for the Marsh Street Garage Expansion. 3 Council Agenda l day, July 6, 1999 C12. VIDEO IMAGING SYSTEM. (GARDINER/TOPHAM) RECOMMENDATION: Approve sole source purchase of video imaging system from Dynamic Imaging and purchase of necessary hardware items in order to complete the previously approved video imaging project. C13. CONTRACT EXTENSION FOR BARNETT, COX AND ASSOCIATES FOR PUBLIC RELATIONS SERVICES FOR THE UTILITIES CONSERVATION PROGRAM. (MOSS/MUNDS) RECOMMENDATION: Approve the contract and authorize the Mayor to execute a two year agreement with Barnett, Cox & associates for $65,000 per year for the 1999-01 fiscal years for public relations services for the Utilities Conservation Program. PUBLIC HEARINGS If you have filled out a Speaker Slip, the Mayor will call you to the podium. Please speak into the microphone and give your name and city of residence for the record. Please limit your comments to 3 minutes; consultant and project presentations limited to 10 minutes. If you challenge an issue in court, you may be limited to raising only those issues you or someone else raised at this public hearing as described below, or in written correspondence delivered to the City before or during the public hearing. NOTE: If you are paid by any other person or organization to communicate with any officer, employee, or commission of the City of San Luis Obispo for the purpose of influencing local legislative or discretionary action, you may qualify as a municipal advocate or lobbyist. Any person engaged in municipal advocacy, as defined by SLOMC Section 2.64.020, is required to register with the City Clerk and orally disclose that he/she is registered as a municipal advocate when addressing the City Council. A registration form is available on the back of the Speaker Slip or by contacting the City Clerk. 1. APPROVAL OF 1999-00 GRANTS-IN-AID RECOMMENDATIONS FROM HUMAN RELATIONS COMMISSION. (LESAGE/DEJARNETTE - 30 Minutes) RECOMMENDATION: 1) Approve recommendations from the Human Relations Commission for Grants-In-Aid funding for 1999-00. 2) Adopt a resolution authorizing staff to develop and execute agreements with each Grants-In-Aid recipient as outlined in Attachment 1 and inclusive of any modifications made by Council. 2. APPROVAL OF 1999-00 GRANTS-IN-AID RECOMMENDATIONS FROM PROMOTIONAL COORDINATING COMMITTEE. (HAMPIAN/GEORGE - 30 Minutes) RECOMMENDATION: 1) Re-appropriate $3,535 in unspent 1998-99 Promotional Coordinating Committee (PCC) Grants-In-Aid (GIA) funding, bringing the total fiscal year 1999-00 GIA appropriation to $103,535. 2) Consider recommendations from the PCC for$103,535 in 1999-00 GIA funding. 3) Adopt a resolution authorizing staff to . develop and execute agreements with each grant recipient as described in Exhibit "A" attached to the resolution, and inclusive of any modifications made by the Council. 4 Council Agenda 1 day, July 6, 1999 COMMUNICATIONS (not to exceed 15 minutes) At this time, any Council Member or the City Administrative Officer may ask a question for clarification, make an announcement, or report briefly on his or her activities. In addition, subject to Council Policies and Procedures, they may provide a reference to staff or other resources for factual information, request staff to report back to the Council at a subsequent meeting concerning any matter, or take action to direct staff to place a matter of business on a future agenda (Gov. Code Sec. 54954.2). BUSINESS ITEMS 3. APPROVE FUNDING FOR 1999-01 TOURISM PROMOTION CONTRACTS. (HAMPIAN/GEORGE - 30 Minutes) PROMOTIONAL COORDINATING COMMITTEE (PCC) RECOMMENDATION: (1) Approve funding for a two-year contract with the Visitors and Conference Bureau for promotional services in the amount of $85,000 for 1999-00 and $97,500 for 2000-01 (increases over the approved 1999-01 Financial Plan of $22,800 for 1999-00 and $33,400 for 2000-01), with reconsideration for additional funding for the second year upon the completion of the first year; and direct staff to develop a contract for Council approval at a later date. (2) Approve funding for a two-year contract with the Chamber of Commerce for (a) visitor services in the amount of $74,436 for 1999-2000 and $76,669 for 2000-01 (increases over the approved 1999-01 Financial Plan of $5,436 for 1999-01 and $5,569 for 2000-01) and (b) promotional services in the amount of $40,200 in 1999-00 and $37,500 for 2000-01 (an increase of$3,800 over the approved 1999- 01 Financial Plan for 1999-00); and direct staff to develop a contract for Council approval at a later date. (3) Approve funding for a two-year contract with the firm of Barnett, Cox & Associates for advertising services in the amount of $151,100 for 1999-00 and $154,600 for 2000-01 (which are the amounts approved in the 1999-01 Financial Plan); and direct staff to develop a contract for Council approval at a later date. CAO RECOMMENDATION: Staff agrees with the PCC recommendations, with the following exceptions: 5 Council Agenda 1 day, July 6, 1999 (1) Approved compensation for the Visitors and Conference Bureau should be reduced to $62,200 for 1999-00 and $64,100 for 2000-01, which are the amounts approved in the 1999-01 Financial Plan. (2) Approved compensation for the Chamber of Commerce should be reduced to (a) $69,000 in 1999-00 and $71,100 in 2000-01 for visitors services and (b) $36,400 in 1999-00 for promotional services, which are the amounts approved in the 1999-01 Financial Plan. 6:00 P.M. CLOSED SESSION Council Hearing Room 990 Palm Street CONFERENCE REGARDING REAL PROPERTY NEGOTIATIONS Pursuant to Government Code § 54956.8 Property: 883 Marsh Street Negotiating Parties: City of San Luis Obispo: Mike McCluskey and Lillian Jewel Property Owner Representative: William A. Ranelletti Negotiation: Whether to Negotiate/Acquire CONFERENCE REGARDING PROPERTY NEGOTIATIONS Pursuant to Government Code § 54956.8 Property: 1016 Walnut Street Negotiating Parties: City of San Luis Obispo: Capt. Bart Topham Property Owner Representatives: Phillipe B. Craig Negotiation: Whether to Negotiate/Acquire CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION Pursuant to Government Code § 54956.9 Claim: Workers Compensation claim re: Nina O'Connell 6 • Council Agenda l day, July 6, 1999 7:00 P.M. REGULAR MEETING Council Chamber (Continued 990 Palm Street COUNCIL LIAISON REPORTS (not to exceed 15 minutes) Council Members report on conferences or other City activities. Time limit-3 minutes. CLR1. CITIZEN'S ADVISORY COMMITTEE TO THE CALIFORNIA MEN'S COLONY. (ROMERO) CLR2. ZONE 9. (ROMERO) COMMUNICATIONS (not to exceed 15 minutes) At this time, any Council Member or the City Administrative Officer may ask a question for clarification, make an announcement, or report briefly on his or her activities. In addition, subject to Council Policies and Procedures, they may provide a reference to staff or other resources for factual information, request staff to report back to the Council at a subsequent meeting concerning any matter, or take action to direct staff to place a matter of business on a future agenda(Gov. Code Sec. 54954.2). BUSINESS ITEMS(CONTINUED) 4. BOY SCOUTS OF AMERICA LEASE. (LESAGE/MILLS - 1 Hour) RECOMMENDATION: Approve the First Amendment of the Lease Agreement between the City of San Luis Obispo and the Los Padres Council of the Boy Scouts of America to require payment of a lease in the amount of$800 per month after January 31, 2000 through the conclusion of the lease term on January 31, 2001, should the Scouts continue to occupy the space during this time period. 5. SANTA BARBARA STREET OPERATIONAL STUDY. (MCCLUSKEY/SANVILLE - 2 Hours) RECOMMENDATION: 1) Approve the award to and execute the agreement with Morro Group in the amount of$43,170 for Environmental Monitoring for Santa Rosa Street Bridge Construction. 2) Appropriate $634 from the unappropriated balance of the General Fund and $2,536 in grant revenue and move it into the Santa Rosa Street Bridge construction account for environmental monitoring. A. ADJOURN. 7 John Adams- Jerry Nlicliael Tract 2211 RW Hertel&Sons RRM Design Crroup 75 Higuera Street 3701 S:Higuera Street San Luis,mispo,CA 923401 San Luis Obispo,CA 93401 council Agenba CITY OF SAN LUIS OBISPO CITY HALL, 990 PALM STREET Tuesday, July 6, 1999 4:00 P.M. REGULAR MEETING Council Chamber 990 Palm Street CALL TO ORDER: Mayor Allen K. Settle PLEDGE OF ALLEGIANCE ROLL CALL: Council Members John Ewan, Jan Howell Marx, Ken Schwartz, Vice Mayor Dave Romero, Mayor Allen K. Settle PUBLIC COMMENT PERIOD (not to exceed 15 minutes total) The Council welcomes your input. (FOR ITEMS NOT ON THE AGENDA) You may address the Council by completing a speaker slip and giving it to the City Clerk prior to the meeting. At this time, you may address the Council on items that are not on the agenda or items on the Consent Agenda. Time limit is three minutes. State law does not allow the Council to discuss or take action on issues not on the agenda, except that members of the Council or staff may briefly respond to statements made or questions posed by persons exercising their public testimony rights (Gov. Code Sec. 54954.2). Staff may be asked to follow up on such items. Staff reports and other written documentation relating to each item referred to on this agenda are on file in the City Clerk's Office in Room 1 of City Hall. ® Regular City Council meetings are broadcast on KCPR, 91.3 FM. The City of San Luis Obispo is committed to include the disabled in all of its services,programs,and activities. Telecommunications Device for the Deaf(805)781-7410. Please speak to the City Clerk prior to the meeting if you require a hearing amplification device. For more agenda information,call 781-7103. Council Agenda l Lasday, July 6, 1999 CONSENT AGENDA The Consent Agenda is approved on one motion. Council Members may pull consent items to be considered after Business items. C1. COUNCIL MINUTES (PRICE) Tuesday, June 15, 1999 RECOMMENDATION: Waive oral reading and approve minutes as submitted. C2. ENVIRONMENTAL MONITORING - SANTA ROSA STREET BRIDGE CONSTRUCTION. (MCCLUSKEY/LYNCH) RECOMMENDATION: 1) Approve the award to the Morro Group and execute the agreement with the Morro Group in the amount of$43,200 for Environmental Monitoring for Santa Rosa Street Bridge Construction. 2) Appropriate $634 from the unappropriated balance of the General Fund and $2,536 in grant revenue and move it into the Santa Rosa Street Bridge construction account for environmental monitoring. C3. APPROVAL OF COLLABORATIVE AGREEMENT WITH THE ECONOMIC VITALITY CORPORATION. (HAMPIAN/SHEELEY) RECOMMENDATION: Ratify the Mayor's endorsement of the Economic Vitality Corporation (EVC) Collaborative Agreement. C4. EMPLOYMENT CONTRACT FOR DOWNTOWN ASSOCIATION ADMINISTRATOR AND THURSDAY NIGHT ACTIVITIES AND PROMOTIONS COORDINATOR. (SLATE) RECOMMENDATION: Adopt a resolution approving the contracts of employment between the City of San Luis Obispo and the Downtown Association Administrator and the Thursday Night Activities and Promotions Coordinator. C5. FINAL ACCEPTANCE OF PUBLIC IMPROVEMENTS FOR TRACT 2211 (THE WILLOWS). (MCCLUSKEY/KENNY) RECOMMENDATION: Adopt a resolution accepting the public improvements for Tract 2211. C6. COLLECTION OF DELINQUENT SOLID WASTE COLLECTION AND DISPOSAL ACCOUNTS. (MOSS/MUNDS) RECOMMENDATION: Adopt a resolution authorizing the San Luis Obispo County Assessor to assess the amounts due to San Luis Obispo Garbage Company on 2 Council Agenda Tuesday, July 6, 1999 delinquent accounts for provision of solid waste collection and disposal services as described within Municipal Code Section 8.04.070 as liens against the properties involved. C7. APPROVAL OF PLANS AND SPECIFICATIONS FOR STORM DRAINAGE IMPROVEMENT PROJECT -SPECIFICATION NO. 99818C. (MCCLUSKEYNANDENEIKHOF) RECOMMENDATION: 1) Approve plans and specifications for "Storm Drain Improvement Project: Specification No. 99818C" at three locations: a) California Street/Higuera Street, b) Branch Street, and c) Broad Street/High Street. 2) Authorize staff to advertise for bids and authorize the CAO to award the contract if the lowest responsible bid is within the Engineer's Estimate. C8. SURPLUS CITY PROPERTY. (STATLER/KOVAL) RECOMMENDATION: Adopt a resolution declaring equipment as surplus property. C9. COOPERATIVE AGREEMENT WITH SAN LUIS OBISPO COUNTY REGARDING CITY PARTICIPATION IN URBAN COUNTY FEDERAL GRANT PROGRAM FOR PROGRAM YEARS 2000-2003. (JONAS/HOOK) RECOMMENDATION: Adopt a resolution approving the Cooperation Agreement and authorizing the Mayor to sign the agreement for the City. C70. INTENT TO REIMBURSE EXPENDITURES FOR PROPERTY PURCHASE AND ATHLETIC FIELDS. (STATLER/ASPRION) RECOMMENDATION: Adopt a resolution declaring the City's intent to reimburse expenditures relating to property purchases and athletic fields from the proceeds of tax- exempt obligations. C11. CONTRACT INCREASES FOR CONSULTANT WORK FOR MARSH STREET GARAGE EXPANSION. (MCCLUSKEY/OPALEWSKI) RECOMMENDATION: 1) Approve contract increase for Rincon Consultants, Inc., in the amount of$7,082 to complete the final Supplemental Environmental Impact Report (SEIR) for the Marsh Street Garage Expansion. 2) Approve contract increase for Hamner, Jewell Associates in the amount of$5,827 to complete property negotiations for the Marsh Street Garage Expansion. 3 Council Agenda Tuesday, July 6, 1999 C12. VIDEO IMAGING SYSTEM. (GARDINER/TOPHAM) RECOMMENDATION: Approve sole source purchase of video imaging system from Dynamic Imaging and purchase of necessary hardware items in order to complete the previously approved video imaging project. C13. CONTRACT EXTENSION FOR BARNETT, COX AND ASSOCIATES FOR PUBLIC RELATIONS SERVICES FOR THE UTILITIES CONSERVATION PROGRAM. (MOSS/MUNDS) RECOMMENDATION: Approve the contract and authorize the Mayor to execute a two year agreement with Barnett, Cox & associates for$65,000 per year for the 1999-01 fiscal years for public relations services for the Utilities Conservation Program. PUBLIC HEARINGS If you have filled out a Speaker Slip, the Mayor will call you to the podium. Please speak into the microphone and give your name and city of residence for the record. Please limit your comments to 3 minutes; consultant and project presentations limited to 10 minutes. If you challenge an issue in court, you may be limited to raising only those issues you or someone else raised at this public hearing as described below, or in written correspondence delivered to the City before or during the public hearing. NOTE: If you are paid by any other person or organization to communicate with any officer, employee, or commission of the City of San Luis Obispo for the purpose of influencing local legislative or discretionary action, you may qualify as a municipal advocate or lobbyist. Any person engaged in municipal advocacy, as defined by SLOMC Section 2.64.020, is required to register with the City Clerk and orally disclose that he/she is registered as a municipal advocate when addressing the City Council. A registration form is available on the back of the Speaker Slip or by contacting the City Clerk. 1. APPROVAL OF 1999-00 GRANTS-IN-AID RECOMMENDATIONS FROM HUMAN RELATIONS COMMISSION. (LESAGE/DEJARNETTE - 30 Minutes) RECOMMENDATION: 1) Approve recommendations from the Human Relations Commission for Grants-In-Aid funding for 1999-00. 2) Adopt a resolution authorizing staff to develop and execute agreements with each Grants-In-Aid recipient as outlined in Attachment 1 and inclusive of any modifications made by Council. 2. APPROVAL OF 1999-00 GRANTS-IN-AID RECOMMENDATIONS FROM PROMOTIONAL COORDINATING COMMITTEE. (HAMPIAN/GEORGE - 30 Minutes) RECOMMENDATION: 1) Re-appropriate $3,535 in unspent 1998-99 Promotional Coordinating Committee (PCC) Grants-In-Aid (GIA)funding, bringing the total fiscal year 1999-00 GIA appropriation to $103,535. 2) Consider recommendations from the PCC for$103,535 in 1999-00 GIA funding. 3) Adopt a resolution authorizing staff to develop and execute agreements with each grant recipient as described in Exhibit "A" attached to the resolution, and inclusive of any modifications made by the Council. 4 Council Agenda Tuesday, July 6, 1999 COMMUNICATIONS (not to exceed 15 minutes) At this time, any Council Member or the City Administrative Officer may ask a question for clarification, make an announcement, or report briefly on his or her activities. In addition, subject to Council Policies and Procedures, they may provide a reference to staff or other resources for factual information, request staff to report back to the Council at a subsequent meeting concerning any matter, or take action to direct staff to place a matter of business on a future agenda(Gov. Code Sec. 54954.2). BUSINESS ITEMS 3. APPROVE FUNDING FOR 1999-01 TOURISM PROMOTION CONTRACTS. (HAMPIAN/GEORGE - 30 Minutes) PROMOTIONAL COORDINATING COMMITTEE (PCC) RECOMMENDATION: (1) Approve funding for a two-year contract with the Visitors and Conference Bureau for promotional services in the amount of $85,000 for 1999-00 and $97,500 for 2000-01 (increases over the approved 1999-01 Financial Plan of $22,800 for 1999-00 and $33,400 for 2000-01), with reconsideration for additional funding for the second year upon the completion of the first year, and direct staff to develop a contract for Council approval at a later date. (2) Approve funding for a two-year contract with the Chamber of Commerce for (a) visitor services in the amount of $74,436 for 1999-2000 and $76,669 for 2000-01 (increases over the approved 1999-01 Financial Plan of $5,436 for 1999-01 and $5,569 for 2000-01) and (b) promotional services in the amount of $40,200 in 1999-00 and $37,500 for 2000-01 (an increase of$3,800 over the approved 1999- 01 Financial Plan for 1999-00); and direct staff to develop a contract for Council approval at a later date. (3) Approve funding for a two-year contract with the firm of Barnett, Cox & Associates for advertising services in the amount of $151,100 for 1999-00 and $154,600 for 2000-01 (which are the amounts approved in the 1999-01 Financial Plan); and direct staff to develop a contract for Council approval at a later date. CAO RECOMMENDATION: Staff agrees with the PCC recommendations, with the following exceptions: 5 Council Agenda l uasday, July 6, 1999 (1) Approved compensation for the Visitors and Conference Bureau should be reduced to $62,200 for 1999-00 and $64,100 for 2000-01, which are the amounts approved in the 1999-01 Financial Plan. (2) Approved compensation for the Chamber of Commerce should be reduced to (a) $69,000 in 1999-00 and $71,100 in 2000-01 for visitors services and (b) $36,400 in 1999-00 for promotional services, which are the amounts approved in the 1999-01 Financial Plan. 6:00 P.M. CLOSED SESSION Council Hearing Room 990 Palm Street CONFERENCE REGARDING REAL PROPERTY NEGOTIATIONS Pursuant to Government Code § 54956.8 Property: 883 Marsh Street Negotiating Parties: City of San Luis Obispo: Mike McCluskey and Lillian Jewel Property Owner Representative: William A. Ranelletti Negotiation: Whether to Negotiate/Acquire CONFERENCE REGARDING PROPERTY NEGOTIATIONS Pursuant to Government Code § 54956.8 Property: 1016 Walnut Street Negotiating Parties: City of San Luis Obispo: Capt. Bart Topham Property Owner Representatives: Phillipe B. Craig Negotiation: Whether to Negotiate/Acquire CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION Pursuant to Government Code § 54956.9 Claim: Workers Compensation claim re: Nina O'Connell 6 Council Agenda Tu„sday, July 6, 1999 7:00 P.M. REGULAR MEETING Council Chamber (Continued 990 Palm Street COUNCIL LIAISON REPORTS (not to exceed 15 minutes) Council Members report on conferences or other City activities. Time limit-3 minutes. CLR1. CITIZEN'S ADVISORY COMMITTEE TO THE CALIFORNIA MEN'S COLONY. (ROMERO) CLR2. ZONE 9. (ROMERO) COMMUNICATIONS (not to exceed 15 minutes) At this time, any Council Member or the City Administrative Officer may ask a question for clarification, make an announcement, or report briefly on his or her activities. In addition, subject to Council Policies and Procedures, they may provide a reference to staff or other resources for factual information, request staff to report back to the Council at a subsequent meeting concerning any matter, or take action to direct staff to place a matter of business on a future agenda (Gov. Code Sec. 54954.2). BUSINESS ITEMS (CONTINUED) 4. BOY SCOUTS OF AMERICA LEASE. (LESAGE/MILLS - 1 Hour) RECOMMENDATION: Approve the First Amendment of the Lease Agreement between the City of San Luis Obispo and the Los Padres Council of the Boy Scouts of America to require payment of a lease in the amount of$800 per month after January 31, 2000 through the conclusion of the lease term on January 31, 2001, should the Scouts continue to occupy the space during this time period. 5. SANTA BARBARA STREET OPERATIONAL STUDY. (MCCLUSKEY/SANVILLE - 2 Hours) RECOMMENDATION: 1) Approve the award to and execute the agreement with Morro Group in the amount of$43,170 for Environmental Monitoring for Santa Rosa Street Bridge Construction. 2) Appropriate $634 from the unappropriated balance of the General Fund and $2,536 in grant revenue and move it into the Santa Rosa Street Bridge construction account for environmental monitoring. A. ADJOURN. 7 MINUTES REGULAR MEETING OF THE CITY COUNCIL CITY OF SAN LUIS OBISPO TUESDAY,JUNE 15, 1999-7:00 P.M. COUNCIL CHAMBER,990 PALM STREET SAN LUIS OBISPO, CALIFORNIA ROLL CALL: Council Members Present: Council Members John Ewan,Jan Howell Marx, Ken Schwartz,Vice Mayor Dave Romero,and Mayor Allen K.Settle City Staff: Present: John Dunn, City Administrative Officer;Jeff Jorgensen, City Attorney; Lee Price,City Clerk; Ken Hampian,Assistant City Administrative Officer;Arnold Jonas,Community Development Director; Bill Statler, Finance Director; Ann Slate, Human Resources Director; Jim Gardiner, Police Chief; Bob Neumann, Fire Chief;John Moss, Utilities Director; Mike McCluskey, Public Works Director, Paul LeSage, Parks and Recreation Director;Wendy George,Assistant to the CAO; Associate Planner Peggy Mandeville; Ron Whisenand, Development Review Manager; Deborah Holley, Downtown Association Administrator CLOSED SESSION ANNOUNCEMENTS CONFERENCE REGARDING REAL PROPERTY NEGOTIATIONS Pursuant to Government Code§54956.8 Property: Morganti Property on Los Osos Valley Road at Foothill Negotiating Parties: City of San Luis Obispo: Neil Havlik Property Owner Representative: Keith George Negotiation: Directions to Negotiator This item canceled. CONFERENCE REGARDING REAL PROPERTY NEGOTIATIONS Pursuant to Government Code§54956.8 Property: Filiponi Property on South Higuera Street Negotiating Parties: City of San Luis Obispo: Neil Havlik City Council Meeting Page 2 Tuesday,June 15, 1999-7:00 p.m. Property Owner Representatives: Herb Filiponi Negotiation: Directions to Negotiator City Attorney Jorgensen announced that Council gave further direction to the negotiator. PRESENTATIONS SAN LUIS HIGH SCHOOL STUDENTS-CERTIFICATES OF ACHIEVEMENT. Mayor Settle presented certificates of appreciation for 80 hours or more of community service to the following students: Daniel Keeling,CeCe Kramer, Deysi Perez, Katherine Peterson,Jon Amerikaner,Allyson Bird, Heather EISayed,Kristin Guess,Jennifer Hannegan, Dominique Kramer,Came McCallister, Robin Pille,Taylor Reynolds, Barbara Righetti, Nanor Sekayan, Megan Steele,Alex Asper-Nelson,Jonathan Brown,Mike Dueck,Genevieve McLaughin, Yvonne Siu,Victoria Wilson. PUBLIC COMMENT Stephen Marx requested reconsideration of a recent decision to remove a Sycamore tree in the creek at the Santa Rosa Street bridge. Kurt Kuaaer commented in support of item C7 and thanked Council Member Marx and Fire Chief Neumann for their participation in the San Luis Obispo County Year 2000 Action Alliance. Bill Stone urged the Council to provide a new senior center for the community. CONSENT AGENDA ACTION: Moved by Schwartz/Romero to approve the consent agenda as recommended by the City Administrative Officer, motion carried 5:0. C1. COUNCIL MINUTES Tuesday, May 25, 1999 Tuesday,June 1, 1999 ACTION: Moved by Schwartz/Romero to waive oral reading and approve minutes as amended; motion carried 5:0. C2. CANCELLATION OF THE AUGUST 3RD REGULAR MEETING. (File No. 301-03) ACTION: Moved by Schwartz/Romero to cancel the August 3, 1999 Regular Meeting; motion carried 5:0. C3. WATER AND SEWER IMPROVEMENT PROJECT: JOHNSON AVENUE -ELLA TO SOUTHWOOD, ELLA STREET-JOHNSON TO FIXILINI,SPECIFICATION NO. 99220. (File No. 704-06) City Council Meeting Page 3 Tuesday,June 15, 1999-7:00 p.m. ACTION: Moved by SchwartdRomero to 1) approve plans and specifications for "Water and Sewer Improvement Project: Johnson Avenue-Ella to Southwood, Ella Street-Johnson to Fixilini,Specification No. 99220." 2) Authorize staff to advertise for bids. 3) Authorize the CAO to award the construction contract if the accepted bid plus contingencies is within the Engineer's Estimate; motion carried 5:0. C4. APPROVAL OF AN INTER-AGENCY AGREEMENT FOR NARCOTICS TASK FORCE. (File No. 704-06) ACTION: Moved by Schwartz/Romero to adopt Resolution No.8939 to approve and authorize the Mayor to execute an agreement for operation of the San Luis Obispo County Narcotic Task Force from July 1, 1999 through June 30, 2002; motion carried 5:0. C5. ADOPTION OF AN APPROPRIATIONS LIMIT FOR 1999-00. (File No.410-05) ACTION: Moved by Schwartz/Romero to adopt Resolution No. 8940 establishing the City's appropriations limit for 1999-00; motion carried 5:0. C6. APPROVAL OF A REQUEST FOR PROPOSAL(RFP) FOR CONTRACT FOR COPY SERVICES. (File No.704-06) ACTION: Moved by Schwartz/Romero to approve the Request for Proposal (RFP)for contract copy services and authorize the City Administrative Officer to award the contract to the most responsive proposal; motion carried 5:0. C7. Y2K PUBLIC AWARENESS CAMPAIGN. (File No. 1502-01) ACTION: Moved by Schwartz/Romero to approve participation in a county-wide Y2K/disaster preparedness public education campaign in the amount of$9,300; motion carried 5:0. C8. THURSDAY NIGHT ACTIVITIES RULES UPDATE. (File No. 201-03) ACTION: Moved by Schwartz/Romero to accept the recommendations of the Thursday Night Activity(TNA) Committee to revise the rules; motion carried 5:0. BUSINESS ITEMS 1. SPORTS FIELDS SITE ACQUISITION. (File No.601-06) Parks and Recreation Director LeSaae presented the staff report. Mayor Settle opened the meeting for public comment Mark Buckman and Jim Gall spoke in favor of the acquisition and extended appreciation on behalf of the SLO Youth Sports Association. Mayor Settle returned discussion to the dais. ACTION: Moved by Romero/Ewan to 1)adopt Resolution No.8941 approving a Purchase and Sales Agreement to acquire a 23.5 acre portion of the Damon-Garcia Ranch at a cost of$2,000,000 for the purpose of constructing sports fields. 2) Authorize the Mayor to sign the Purchase and Sales Agreement; motion carried 5:0. City Council Meeting Page 4 Tuesday,June 15, 1999-7:00 p.m. COUNCIL LIAISON REPORTS SAN LUIS OBISPO COUNCIL OF GOVERNMENTS(SLOCOGI Vice Mayor Romero reported that the County of San Luis Obispo received a"Tranny"award for its welfare mobility study. He also noted that the call box installation on Route 166 has been completed. Reflective markers and temporary concrete barriers will be installed on a section of Highway 46 between Shandon and Cholame. SLOCOG reviewed a draft route concept report from CalTrans regarding Route 227 and discussed state highway operations. SAN LUIS OBISPO REGIONAL TRANSIT AUTHORITY(SLORTA) Vice Mayor Romero reported that SLORTA approved six additional moming and evening round trips for transit from north county in connection with the Cuesta Grade widening. In addition one reverse commute trip to Santa Maria was added. PUBLIC HEARINGS 2. PLANNING FEE COST RECOVERY. (File No.410-02) Finance Director Statler presented the staff report. Mayor Settle opened the public hearing. Steve Barasch, representing the San Luis Obispo Property Owners Assn., noted that several proposed increases involve residents(Le.: sign review,variances) and new projects. He suggest that Council consider removing some of the new fees that impact residents,take a look at the perception and make a public statement that this is part of budget not simply a fee increase. Mayor Settle closed the public hearing. Council discussion ensued. Moved by Schwartz/Settle to adopt a resolution amending planning fees and generally setting cost recovery at 45%; motion failed 2:3(Ewan, Marx, Romero). Moved by Marx/Ewan to raise fees to 40%cost recovery and that$135,000 be returned to the general fund as all parking related expenses in the Parking and Downtown Access Plan will be taken out of the parking fund. Council discussion ensued. Council Member Schwartz noted he will oppose and clarified that the money does not come from the general fund but from the parking fund due to parking fees. Vice Mayor Romero reported that the City has spent$135,000 over the past two years for parking demand reduction. Council Member Ewan spoke in favor of the motion. Council Member Marx spoke in support and provided suggestions for parking demand reduction strategies. The motion failed 2:3 (Settle,Schwartz, Romero). Moved by Romero/Schwartz to raise fees to 40% cost recovery. Regarding the motion Cit Administrator Dunn reported that this motion, if passed,will leave the budget un-balanced or delay the adoption. Council Member Schwartz withdrew his second. ACTION: Moved by Marx/Settle to adopt Resolution No. 8942 amending planning fees and generally setting cost recovery at 45%; motion carried 4:1 (Romero). 3. 1999-01 FINANCIAL PLAN. (File No.410-02) City Council Meeting Page 5 Tuesday,June 15, 1999-7:00 p.m. City Administrator Dunn presented an overview of the budget process. Mayor Settle opened the public hearing. No comments. Mayor Settle closed the public hearing. Council comments followed. Council Member Schwartz and Vice Mayor Romero voiced support. Council Member Marx reiterated for the record that in her opinion it is a mis-use of general fund money for parking reduction,that funds should come from the parking enterprise funds. Council Member Ewan agreed. ACTION: Moved by Schwartz/Ewan to adopt Resolution No. 8943 approving the 1999-01 Financial Plan and 1999-00 Budget; motion carried 5:0. 4. SUBDIVISION OF A 14.66 ACRE SITE INTO 48 SINGLE FAMILY RESIDENTIAL LOTS AND REQUEST FOR SUBDIVISION AND STREET YARD SETBACK EXCEPTIONS AT THE SOUTHEAST CORNER OF FULLER ROAD AND BROAD STREET, R.W. HERTEL &SONS APPLICANT: 166-98 (CONTINUED FROM JUNE 1. 1999). (File No.203-03) Associate Planner Peggy Mandeville presented the staff report and noted revisions to Conditions#21 and 36. Council questions followed. Tim Walters. RRM Design Group, responded to Vice Mayor Romero's questions regarding the detention holding pond. Council Member Marx and Mayor Settle voiced concerns regarding traffic impacts, particularly at the intersection of Fuller Road and Broad Street(Hwy.227). Development Review Manager Whisenand reported that the design of Fuller Road was reviewed by CalTrans,who determined that there would be an acceptable level of service at that intersection. Mayor Settle recommended prohibiting left turns onto Broad Street. Develooment Review Manager Whisenand noted that staff would take the suggestion to CalTrans. Mayor Settle opened the public hearing. Bob Fowler.Vice President of R.W. Hertel, addressed some of the issues raised by the Council. He reported that he had spoken with adjacent property owners, Mr.and Mrs. Blair, regarding alternatives for resolving the issue of the building which encroaches upon the road easement. He noted that the Circulation Element,and the Edna/Islay Specific Plan both show Fuller Road through to Broad Street, but indicated that he would not have any objection to the solution suggested by the Mayor regarding the intersection of Fuller and Broad. In addition, he indicated that he was in agreement with revisions proposed by staff for Conditions#21 and 36. David Wilson.979 Goldenrod,voiced concerns regarding the quality of the construction of homes in Willows subdivision (adjacent to proposed subdivision and built by the same developer). In addition, he explained that he has been dissatisfied with the customer service attitude of the developer. He urged the Council not to approve the subdivision. Cy Attorney Jorgensen advised the Council that it cannot use construction disputes as a basis for denial. Josenh DePanfilis. 1000 Goldenrod Lane,also expressed concerns about the quality of construction in the Willows subdivision. He added that he was opposed to the number of exceptions the applicant is requesting and has additional concerns about traffic impacts at Fuller and Broad. He urged Council to approve a project with fewer homes. Michael Rocchio.984 Goldenrod, reported that during construction,crews left debris in the creek(i.e.: paint cans, nails,fast food containers). He acknowledged that the developer has City Council Meeting Page 6 Tuesday,June 15, 1999-7:00 p.m. been making a valiant attempt to resolve construction issues. He questioned the orientation of some of the homes as proposed, noting that those similar in the Willows subdivision look awkward. Ray Blair.4300 Fuller, spoke to traffic issues and expressed concerns regarding the wells that serve him and other homes in that immediate area. He explained that the existing building in the right-0f-way belongs to him and noted that it is important to him that any promised solutions be taken care of in a professional manner. In response to inquiry from Vice Mayor Romerohe indicated that he is satisfied with a solution recommended by Public Works. Mr. Fowler provided a rebuttal and responded to additional questions from the Council. Mayor Settle closed the public hearing and called a break at 9:46 p.m. The meeting was reconvened at 10:00 p.m. Lengthy Council discussion ensued regarding proposed conditions. Council Member Schwartz suggested that the project be sent back for redesign; Council Members Marx and Ewan concurred. City Attorney Jorgensen advised that if the Council wants to consider an alternative design, it should continue the matter in light of application deadlines. Mr. Fowler agreed to a continuance,but asked Council for specific direction. Individual Council comments relative to the design followed: • Council Member Schwartz suggested that three lots(#46, 47,48) be eliminated,that Goldenrod be re-aligned to minimize the need for lot depth exceptions,that the bikepath be moved, study given to the possibility of shifting lot lines,and that building placement be noted on the map. • Council Member Ewan proposed a variable front yard set-back with the garage moved back to encourage a new urbanism design. He also suggested that the ARC look at the design and aesthetics of the bicycle paths. • Council Member Marx requested that language be added to the conditions that would require creek protection during construction. • Vice Mayor Romero requested revisions to Conditions#1 and #6 to more adequately clarify issues relating to Fuller Road construction standards and utility and street tree easements. ACTION: Moved by Schwartz/Seftle to continue the public hearing until August 17, 1999 with direction staff to amend conditions of approval as recommended. Further direction given to the developer and staff to refine the design of the subdivision based on Council comments; motion carried 5:0. 5. APPEAL OF THE USE PERMIT REQUEST FOR CONVERSION OF A RESIDENCE TO INTERMITTENT GOVERMENTAL OFFICES AND MEETING SPACE USE: 610 MONTEREY STREET(A 46-99). (File No.201-11) Associate Planner Peggy Mandeville presented the staff report. Mayor Settle opened the public hearing. Public Works Director McCluskey,appellant, provided the history of the property and prior Council actions. City Council Meeting Page 7 Tuesday,June 15, 1999 -7:00 p.m. David Jeffries, representing the Planning Commission,summarized the concerns expressed by the Commission resulting in their recommendation to deny the use permit. Mary Mitchell Leitcher objected to the use permit because of the impact it will have on conceptual plans to build a parking garage at that location. She stated that the community will be better served if the City will move forward with the plan for the property as included in the Downtown Physical Conceptual Plan. Nancy Howard Scott. Operations Manager for County Museum, stated that she was promised the space for temporary storage during the Museum rehabilitation project and hopeful that Council would allow her to move ahead. Brett Cross. 1217 Mariner's Cove,commented that the General Plan designates the property as Office,while the Downtown Concept Plan implies a cultural and/or historical use. He observed that a General Plan amendment changing the zoning from Office to Public may be necessary in order to accommodate the multiple uses anticipated by the Downtown Concept Plan and argued that the proposed use of the property should be considered a project under CEQA guidelines because it may have a significant effect on the environment. Mayor Settle closed the public hearing. Council Member Marx passed out copies of the Land Use Element(page 57) and voiced concern that the Downtown Concept Plan has not been adopted and yet it is superseding the General Plan. Council Member Ewan expressed opposition to the use permit because he believes the house should remain residential. Council Member Schwartz noted that no family had been displaced and commented,for the record,that 28-30 homes are currently being built on Brizzolara Street,which will replace housing lost in the downtown. He added that the Palm II Garage calls for thirty-four condo units,as well. Vice Mayor Romero explained that Council had previously agreed to a temporary use by the County Historical Museum and suggested that they be allowed to move forward. He proposed the house be used for housing and office. ACTION: Moved by Ewan/Marx to adopt Resolution No. 8944 denying the appeal. Direction given to staff to return with a plan for mixed use of housing and office. Affirmed previous Council approval for use of the building by the County Historical Museum as temporary storage; motion carried 4:1 (Schwartz). COMMUNICATIONS Mayor Settle announced that three appeals have been filed with the Community Development Department regarding the Child Development Center application. ACAO Hampian noted that representatives from the Child Development Center are planning to work with the appellants to try to alleviate concerns. ACAO Hampian reported that the County Board of Supervisors will hear the appeal of the decision by the Subdivision Review Board regarding Froom Ranch on July 6th. Also on July 8th the County Planning Commission will consider the Eagle Hardware plan. Council Member Schwartz expressed concern regarding the impact of electronic-commerce on San Luis Obispo's economy. City Council Meeting Page 8 Tuesday,June 15, 1999-7:00 p.m. BUSINESS ITEMS(continued) 6. TILE MOSAIC MURALS ON SAN LUIS CREEK RETAINING WALLS IN MISSION PLAZA. (File No. 70406) Assistant to CAO George and Downtown Association Administrator Holley provided the staff report. Mayor Settle opened the meeting for public comment. Ann Ream.President of the SLO County Arts Council and Chair of the Art in Public Places Committee,voiced concern about the cloudiness of issues surrounding public and private funding. She spoke in support of the concept and expressed a hope that the process will go smoothly. Mayor Settle returned discussion to the dais. Individual Council comments followed. Council Member Marx stated she would prefer to see something more traditional, in keeping with the design of the Mission,to scale and in a tone that fits with the natural environment. She added that she would also like to see a Request for Proposal process for selection of the artists.Vice Mayor Romero concurred and noted that while he supports the concept, he wants Council to have some firm control. Council Member Schwartz showed some slides taken in other locations to demonstrate the concept of applied mosaic murals. He expressed concerns regarding the mechanics of the project and suggested that a committee be formed to examine the concept. He proposed that the make-up of the committee include two members of the art community and others as outlined in his memo (on file with the City Clerk). Council Member Ewan agreed and noted that he believes that the positive advantage of having just the two artists will be continuity in the project. Council Member Marx stated she would be more comfortable looking at the whole downtown to determine the best location for murals. She stated she is uncomfortable with the narrow scope and would support the project in concept looking at it for the whole downtown. Mayor Settle supports providing conceptual approval of the project and bringing it back for further discussion. ACTION: Moved by Marx/Schwartz to defer conceptual approval and refer the concept to an ad hoc committee to be organized by Assistant to CAO George as suggested by Council Member Schwartz in his memo,to develop guidelines for the project and bring back a more comprehensive recommendation for Council consideration; motion carried 3:2(Ewan,Settle). Discussion ensued regarding the intent of the motion. It was clarified that the committee's charge is to determine if this concept is suitable for art in the creek,and if so,to determine scale, placement,etc. Downtown Association Administrator Holley emphasized that the Downtown Association will not continue to be the conduit for the funding mechanism for this project,given Council's action. City Council Meeting Page 9 Tuesday,June 15, 1999-7:00 p.m. There being no further business to come before the City Council, Mayor Settle a ' ur ed the meeting at 11:52 p.m.to Tuesday,July 6, 1999 at 4: m.int Cou Cha er, 0 Palm Street,San Luis Obispo. Lee Price C.M.C. City Clerk APPROVED BY COUNCIL: 7120/99 LP:dr