HomeMy WebLinkAbout05/16/2000, C5 - PURCHASE OF GENERAL PURPOSE VEHICLES FOR 1999-00 council
j agenda Report
CITY OF SAN LUIS O B ISP O
FROM: Michael D. McCluskey, Public Works Director
Prepared by: David Elliott, Administrative Analyst S-
SUBJECT: Purchase of General Purpose Vehicles for 1999-00
CAO RECOMMENDATION:
Authorize Public Works to find suitable used sedans and pickup trucks to replace existing
vehicles scheduled for replacement in 1999-00
DISCUSSION
When the Council adopted the amended fleet management policies on April 4, 2000, it also
allowed the budgeted and scheduled purchase of six general purpose vehicles to proceed. The
Council had postponed purchase of these vehicles until completion of the policy amendments.
As shown on the attached worksheet, six sedans and pickup trucks are scheduled for replacement
and will be replaced by purchasing used vehicles.
Section 405-D of the amended fleet management policy states: "When buying general purpose
vehicles (sedans, station wagons, minivans, sport utility vehicles, and pickup trucks with less
than one ton payload), the preferred procedure will be to buy used vehicles."
Section 405-K lays out the following basic procedure for buying a used general purpose vehicle:
1. Search for a vehicle through dealers who sell used rental vehicles for major rental
companies.
2. Select a late model, low mileage vehicle that appears to be in excellent overall condition.
3. Perform a technical inspection to confirm the vehicle is in excellent condition.
4. Negotiate a purchase price, including an extended warranty as appropriate, to be included
in a written buyers order from the dealer.
5. Prepare a payment voucher and submit a CAO Report for approval.
In addition to these six vehicles,there are five general purpose vehicles yet to be replaced. Staff
is still evaluating these vehicles to determine the best replacement options. A recommendation
for replacing these additional vehicles will be coming to the Council at a later date.
C5-1
Council Agenda Report—Purchase of General Purpose Vehicles for 1999-00
Page 2
FISCAL MPACT
The table on the next page summarizes the purchase amounts, funds, and budget references for
the six vehicles to be replaced.
Budget Budget Budget Page
Number Vehicle Type Program Amount Fund References
1 Used Sedan Parking $20,000 Parking E-11,E-34
(replacement)
1 Used Sedan Utilities 20,000 Water/Wastewater E-5, E-6,E-39
(replacement) Admin.
1 Used Pickup Park and 25,000 Equipment Repl. E-12, E-36
(replacement) Landscape
1 Used Pickup Fleet 25,000 Equipment Repl. E-16, E-40
(replacement) MO-amt.
1 Used Pickup CIP Proj. 25,000 Equipment Repl. E-15, E-38
(replacement) Engr.
1 Used Pickup Genl. St. 25,000 Equipment Repl. E-8, E-31
(replacement) Maint.
6 $140,000
ATTACHMENT
Sedans and Pickups to be Replaced, FY 1999-00
Pachase of Geneml.Pucpose Vehicles 99-00 A
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