HomeMy WebLinkAbout09/05/2000, 5 - HIGUERA BRIDGE REPLACEMENT PROJECT UPDATE 09/05/2000 13:11 8057812647 SLO DOWNTOWN ASSOC PAGE 03
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Dear Businesses in the Higuera St. Bridge area:
✓ DNoll�
At tonight's City Council meeting, the Council will consider V 5.5=W-r
(a) additional funding for the promotional contract for the Higuera St. Bridge
(b) looking at the contractor's work schedule
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This is in response to Council member Dave Romero's request for the Council and staff
to examine how the project is going and offer more funding if determined necessary.
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Councilmember John Ewan has asked that the Council be provided with information
about what the individual businesses in the area are doing in terms of marketing and
promotions for their own businesses.
I will be at tonight's meeting and would be happy to share with the Council your
marketing plan specifically formulated for the project's duration.
Please fax back today—even a rough overview will do. I apologize for the short notice.
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Or you may attend the meeting tonight, we are the last item (5") on the agenda and it's j
hard to say what time that would be but probably most likely around 8:30 PM. If you
would like a copy of the agenda and staff report,please call and we will fax or deliver
one to you.
Deborah Holley, Administrator
FSLO
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0 5 2000 �'
TY COUNCIL
P.O.Bos 1402•San Luis Obispo•CA•93406
805/541-0286 • FAX 8051781-2647 • e?wilda@downtownsio.com
09/05/2000_ 13:11 8057612647 SLO DOWNTOWN ASSOC PAGE 04
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Dr. David A. Schultz O.D.
1001 lijgmm St. Ste. E
San Lias Obispo, CA 43401
Dear Patients and Friends,
We've decided to shake thugs up! Came some chaos,if yoji will...the offue formerly
known n 'Keep in Contact'is now Llrfoc�y.
How that right not sound earth shattering but what's happening around our office will
I ake tate ground tumble. As you probably know the Hiiguera Street Bridge Project is
under way and we expect some added traffic. noise,and a parking huxi ince. But, we
will be open and encourage you to visit us and the surrounding businesses. As an
incentive we've included a coupon; use it yourself or feel free to pass it on to a friend or
relative.
To further rattle our lives we are opening a second office is Samna Barbara. ht's located
downtown at 1127 State Street, across from the Museum of Art We bope to be open by
the and of July. 1f you're down that way stop by and say. "HU'
Oh yeah,, Dr. Schultz has also decided to wear long pants.......just kidding[
Thanks for your support.
Dr. Scholtz,Laurie,Susan,Nancy.and David
°UrLc.%, Ortww
P.S. We're also constructing a well site;check us out at www.urbanopticscom
TOTAL P•01
MW ING AGENDA
DATE 8-d9-T ITEM # C
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COUNCIL
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MEMORANDUM 0 FIN DIR
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August 25, 2000 ® ❑UTIL DIR
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TO: City Council ✓UoG44t1
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VIA: John Dunn, City Administrative.Offi r�
Michael McCluskey,Director of Pub` is Works
FROM: Jeff van den Eikhof, Civil Engineer
SUBJECT: Higuera Bridge Reconstruction Project
This memorandum is in response to Councilman Dave Romero's request for information
regarding the Higuera Street Bridge Reconstruction project.
The following is an outline of activities that have been completed to date:
• Installation and maintenance of the diversion structure — The creek diversion structure has
been installed and is being maintained to control leaking. The City has allowed the
Contractor to pump excess water directly into the sanitary sewer to help prevent another
contamination of the creek.
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_> "' n • Drilling and Grouting Operations — The project involves drilling through the existing wall
Lu U' `" into the bedrock, placing anchors, and grouting the anchors and wall into place. Most of
U e.r i
uJ "othe drilling and grouting operations are nearing completion. All should be completed by
Q 0 September 1, 2000 except the portion directly in front of the Thai Classic restaurant, in
the current travel way,
• Bridge Deck Removal — On August 10, the Contractor started removing bridge deck, next to
Mo's BBQ. To date, approximately 20 percent of the bridge deck has been removed.
The cap beam is currently being formed adjacent to Mo's, and the Contractor anticipates
pouring concrete by the end of next week. The cap beam must cure a minimum of 10
days prior to stressing and adding pre-cast deck panels.
Items that have delayed the project:
• On July 6, 2000, Madonna Construction inadvertently pumped grout into San Luis Obispo
Creek. As a result, all work was halted until the Contractor complied with requirements
of the Regional Water Quality Control Board. Drilling resumed on July 11'x, and
grouting resumed on July 201.
• The drilling procedures have taken longer than originally scheduled. In �ppnse, the
Contractor's drilling subcontractor added another drilling crew and has been working
extended hours.
• Failed test anchors. Several anchors failed the test load that was placed on them. Up,
recommendation of the consulting engineer, the drilling and grouting procedures were
modified. The nine anchors that had failed were redrilled, further delaying bridge deck
removal.
• Bridge deck removal taking longer than the Contractor anticipated. The Contractor has been
working a single crew, and leaving the jobsite by 4:00 p.m., on most days. The contract
allows work until 10:00 p.m.
What measures the Contractor plans to implement to bring the project back on schedule:
• The City has requested a revised project schedule showing the critical path items and how the
Contractor anticipates meeting all of the project requirements. The City should receive
the revised schedule by August 28'.
• Addition of a second crew. As soon as the Contractor's drilling subcontractor has completed
drilling, grouting, and testing all of the anchors (approximately September 16), the
Contractor intends to start a second crew working the section in front of Woodstock's.
Measures City Staff are pursuing to insure the project meets the required deadlines:
• City Staff has requested revised schedules from the Contractor after each incident
delayed the project.
• Staff has reminded the Contractor in writing and verbally of the importance of completing the
project on schedule.
• Staff and the Contractor have been attending weekly meetings with the downtown business
owners to discuss the project and the timeline. During the meeting the Contractor is often
reminded about the importance of completing the project on schedule.
Despite Staffs persistence in trying to maintain the project schedule, the .ultimate
responsibility remains with the Contractor. The City cannot legally direct the Contractor's
work, or enforce work schedules. Incentives have been included in the contract to reward
the Contractor for early completion, and penalties can be assessed if the project is not
completed on schedule. Other than these monetary incentives and penalties, City Staff has
little control on the overall project schedule.
Public Works staff and hopefully the contractor will be available at the September 5, 2000
Council meeting to give an update on project progress and any changes to the time schedule.
5-4.
E IN$ �° AGENDA
D S
n ITEM #
From: <Nancy7Pup@aol.com> COUNCIL :[3
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To: <dromero@slocity.org> I:aUO N DIR
Date: Mon, Sep 4, 2000 6:05 PM oao X CHIEF
Subject: City Council Meeting 9/5/00 ORNEY DIR
CLERKIORlG LICE CHF
Dave, 2 M T C DIR
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I am writing to inform you that I will not be able to attend the City Council
Meeting on 9/5/00 as planned. I have been called out of town due to a death
in my family. I would however, like to remind you of my position on the
Higuera Street Bridge project's marketing budget.
This was a huge project with very little budgeted for marketing. I feel very
strongly that the °staff" recommendation of$20,000.00 was pulled from a hat.
There could not have been any research done in the interest of the
surrounding businesses or this figure would never have been reached! I was
ready to absorb a 10-15% loss of business during this construction. However,
as I informed you earlier, our loss has been 25-40% daily. Sometimes
reaching the 50% mark. To only budget the small amount they did, I feel your
°staff°proceeded very irresponsibly and I can only hope that the city
council will attempt to rectify this problem.
am hoping that you will consider at the least$50,000.00 for additional
marketing and at the same time avoid putting good money after bad, and choose
a top notch, experienced marketing firm. I understand that the marketing
firm of Wizard Mktg was chosen due to the low budget, but I truly feel that
they are incapable of handling any additional monies that you see fit to put
towards the marketing on this project.
In response to John Ewan's concern with what the businesses have done to help
themselves, I would like to inform you of exactly what we at Mo's have done.
Along with spending$3000 on banners and$2000 on TV ads, we tried to offset
some of our losses with opening a booth at the MidState Fair. On the other
hand,we have had to cut employees, cancel a large portion of our usual
advertising and cut every corner we possibly could due to the loss of
business.
I hope I have managed to get across to you the severity of this situation to .
my business. I have run my own restaurant business in this town for over 20
years, and raised my children here. This town means alot to me, I can only
hope at this point you will all see fit to listen carefully and respond
accordingly.
Thank you in advance for your time and concern.
Sincerely,
Larry Kowalski
Mo's Smokehouse BBQ
RECEIVED
SIEP 0 5 2000
SLO CITY COUNCIL
councit
j acEnaa nEpont
C I T Y OF SAN LUIS OBISPO
FROM: Ken Hampian,Assistant City Administrative Officer
SUBJECT: HIGUERA STREET BRIDGE REPLACEMENT PROJECT
UPDATE AND CONSIDERATION OF ADDITIONAL
PROMOTIONAL FUNDING / '
CAO RECOMMENDATION:
1. Receive a verbal report from Public Works Department staff concerning the status of the
Higuera Street Bridge Reconstruction Project.
2. Consider the appropriation of additional funding to support the promotional contract
associated with the project.
DISCUSSION
Background:
On August 25, 2000, staff provided the City Council with a written status report concerning the
Higuera Bridge Reconstruction Project. Staff provided this report as background information to
a Communication Item brought forward to Council on August 29,2000 by Councilman Romero.
In this Communication, it was asked that Council formally schedule another status report, and
that Council also consider allocating adding funds to the promotional contract for the project.
The Council concurred with these requests,and added the matter to the meeting agenda of
September 5, 2000.
Higuera Bridge Reconstruction Proiect Status
Attached is a status report provided to the Council on August 25' (Attachment 1). At the
September 5te meeting, staff will verbally provide the Council with the most up-to-date status
information available at that time. Staff has also asked that representatives of Madonna
Construction, the project contractor, attend the meeting to provide further information and to
answer any Council or public questions. The obvious question is: Is this project on schedule,
and if it's not,what can be done to speed progress?
Promotion Fund Augmentation
To help mitigate the impact of construction on business activities, over the years,the City has
allocated funds to support advertising and promotion as a part of major capital improvement
projects in the downtown. The funds are allocated to the Downtown Association,which in turn
contracts with public relation companies that carry out the marketing programs. In the past, for
5-1
Council Agenda Report—Higuera Street Bridge Replacement Project Update
Page 2
example, the City has allocated$10,000 each for business promotion in connection with the
Nipomo Street Bridge Replacement Project, the Higuera.Street Waterline Replacement Project,
and the Marsh Street"Makeover". For the Higuera Street Bridge Replacement Project, a
decision was made to allocate $20,000 for promotional purposes, given the scope of the project.
Council has expressed an interest in considering the allocation of more funds to the project
promotional campaign.
Attached is a letter from the current public relations contractor outlining project promotion
expenditures so far, the remaining balance, and alternative promotional strategies. The
alternative strategies are not detailed and only serve as general examples. As was the case in
determining the use of the initial$20,000, if Council allocates an additional amount,the
contractor and Downtown Association staff will meet with area businesses and come to
collective agreement on the best marketing strategies that can be accomplished with added funds.
If Council wishes to allocate more funds to the promotional campaign, staff believes that an
added allocation of$10,000 would be appropriate. The source of funding will be from the
General Fund Unappropriated Fund balance. If an added$10,000 is appropriated to the project,
this will result in an ending fund balance that is 21%of operating expenditures compared with
our policy minimum of 20%.
ATTACHMENTS:
1. August 25, 2000, Status Report
2. Correspondence from Wizard Marketing
5-2
FROM WIZARD MARKETING & PRR FAX NO. : 6054619499 Aug. 31 2000 03:35PM P2
o 0�'1 J75"� 2
WIZARD MARKETING
& PUBLIC RELATIONS
Proposal for:
The San Luis Obispo Downtown Association
Project: Higuera Street Bridge.
Request for Additional Advertising Dollars: 10,000
Project Term: remaining 3 months, Sept- Nov.
Package #A Nov
Increase current television ads scheduled $1500 $2000 0(
Increase current radio ads add $1000 $1000 $1000
Increase Print ads add $1100 $1200 $1200
Package #B
Ad Cable (Charter Comm) $500 $550 $550 �10(6r
Increase current KSBY campaign $500 $500 $500
Increase radio campaign $300 $300 $300
NEW Direct Mail Promotion $2000 $2000 $2000
The goal here is to increase the awareness to the community that the effected busi-
nesses remain to be open throughout the life of the project. The additional monies
will be used to increase the impact of the advertising using television, radio, print
and possibly direct mail.
The attached spreadsheet shows what has been spent and how it was spent using
the dollars that were allocated for the project. We recommend changing/increasing
the campaign for the last 3 months (#B).
5-5
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MEETING AGENDA
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• August 31, 2000
TO: Council Colleagues
FROM: Dave Romero 2::)10
SUBJECT: Citizen's Advisory Committee of California Men's Colony
At its meeting of 8/14/00 the Citizen's Advisory Committee (CMC) welcomed back Warden Bill
Duncan who has been on an eight month special assignment at Corcoran Prison to deal with
special problems. He emphasized how pleased he was to be back in San Luis.
The featured speaker of the evening was Tom Bordonaro who is on the Board of Prison Terms.
Tom emphasized the CMC has good inmates, is a well-run prison, has good medical care and is
one of the outstanding prisons in the system. There are 1,500 mentally ill inmates at the CMC—
the highest in the state. The Board of Prison Terms reviews all life and indeterminate sentences
to decide when an inmate is ready for parole. Tom feels it is an excellent system because it
encourages inmates to tow the line in order to achieve early release. Board Members are
appointed by the Governor on a non-political basis, however, the Governor has been very slow in
filling vacant positions and the current Board is 6-8 months behind in reviewing cases.
The CAC received a report that the snack bar outside the prison gate will reopen for public use
on 9/5/00. This reopening was a cause taken up by the CAC approximately two years ago.
DR:ss
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RECEIVED
SEP - 5 2000
SLO C1"Fl` C1_ERK
ME oo AGENDA
To: John Moss, Utilities Department DA � �
p � �_ITEf Com_r�eh
From: Jan Howell Marx, City Council Member
Re: Dalidio Ground Water lt- ,
Date: August 25, 2000 U-�P-
John,
Your report on the groundwater was excellent and very encouraging. It has made me
wonder what the City could do to maximize groundwater. I would like to know, from the
perspective of preserving and utilizing the groundwater beneath the Dalidio property, what is the
optimum use of that surface property? What would be the best use in terms of the quantity and
quality of our water supply, keeping the property in agriculture, developing it, or preserving it inlong
open space with native drought tolerant vegetation?
As I told you on the telephone, my sense of the best use for that property is that it be
retained in open space, either agriculture or as an extension of Laguna Park natural areas. What
would be the water-related implications of these alternatives?
Please provide specific data regarding acre feet, processing and costs. Since the Dalidio U
project is coming up shortly, it is important to have this data as soon as possible. Thank you for
expediting this request.
cc: Mayor and Council
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jA SETING AGENDA
communication m� "
August 31, 2000 J
TO: City Council
FROM: Dave Romero
SUBJECT: Dog Park
Last year the Parks &Recreation Commission recommended, and the City Council approved, a
$5,000 contribution to the dog park that is being developed in El Chorro Park by the SL04PUP
organization. Although El Chorro Park will serve a regional need,. it does not well serve
individual neighborhoods.
Staff has.established a pilot program at Laguna Lake Park to serve needs in the Laguna
neighborhood (Attachment A). Although this works to some degree, there are severe limitations.
A portion of the existing turf area is designated for dog use, but not fenced, creating any number
of problems with cleanup and dog control, and with the general public which might also wish to
use the same area.
A better solution would be to set aside a couple of acres for a dog park on the opposite side of the
road from the current location. This would allow fencing, separation of the area for smaller and
larger dogs, allow dogs to run free within the enclosure and minimize conflicts with other park
users.
I do not believe this would require a change in the Laguna Lake Master Plan,but rather a
determination that this would be an appropriate use at this location. I would think that opposition
from residents across Laguna Lake would be minimal, since this proposal takes an existing use
and moves it further from their homes.
If the Council concurs, I suggest the staff investigate this alternative with the SL04PUPS
organization and the Parks and Recreation Commission to determine its feasibility and report
back to the Council.
Attachments A and B [G?CAO
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RECEIVED
SEP - 51000
SLO CITY CLERK
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�III'lll jl;l�`Illj��i I'I�'�Illi I I�t I I I�''I ''I�li�
of sAn tuis oBispo
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•f����'. .:i:kSCi_'r_:,t:i5�.i::=_•v_:d_"' I:`I\t\S :�\t) I\t:CItI:[1�t 1��'\ 1J I:.I):�t\I'1'�I:l\I' t�•It 111 I11I1(ISif(l': • .ti:l:l l.:ll� (�rll\tllli �.l,
LAGUNA LAKE PARK
In order to address some on-going, use issues in Laguna Lake Park, the Parks and Recreation Department is
instituting a PILOT PROGRAA4 of allowing dogs off leash in a portion of Laguna Lakc Park.
GUIDELINES
1. This is a temporary program. Laguna Lake Park will not be the City's permanent off leash dog area.
The area is noted on the map listed below.
2. Please observe the following guidelines in using the off-leash area:
• Dogs must be licensed and have current shots.
• Dogs must be under voice control.
• Clean up after your dog.
3. The "leash law" will be enforced in all other portions of the park and the nature prescrvc.
4. On behalf of the City staff, I ask that all park users, those with dogs and those without, work
cooperatively so that everyone can have a safe and enjoyable experience in the park. Please call 781-7300
with any comments regarding this "Pilot" program.
Paul LeSage,'Director
Parks and Recreation Department
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The City of Sart Luis Obispo is committed to include the disabled in all of its services• progranis and activities. Cil A
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