HomeMy WebLinkAbout09/05/2000, C6 - SANTA ROSA SKATEPARK EXPANSION council M.
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j ac,Enaa REpoRt C6
CITY OF SAN LUIS O B I S P O
FROM: h
aul LeSage, Director of Parks and Recreation
Prepared By: Linda Fitzgerald, Recreation Manager I
SUBJECT SANTA ROSA SKATEPARK EXPANSION
CAO RECONEWENDATION
1) Award contract to Maino Construction for the Santa Rosa Skatepark Expansion in the
amount of$59,320.00.
2) Authorize staff to transfer funds in the amount of $10,000 from the Vista Lago
Playground Renovation project and $6,700 from the Swim Center Plastering project to
the Santa Rosa Skatepark Expansion project to cover the amount above the engineer's
estimate.
DISCUSSION
As identified in the June 12, 2000 CAO Special Report from Public Works, expansion of the
Santa Rosa Skate Park was sent out to bid with an engineer's estimate of $44,500. Four
contractors submitted proposals and Maino Construction of San Luis Obispo had the lowest bid
of$59,320.
Staff from Parks & Recreation and Public Works met to determine whether to rebid the project,
reducethe scope of the work or to find additional funds to allow the project to proceed. This
project has been anticipated by the youth in the community. Community support efforts to fund
raise $6,200 and a grant from the Robert Janssen Foundation for$5,000 supplement the $38,500
approved by Council on January 18, 2000 and March 17, 1998. Staff believes that seeking
additional funds would be the best course of action but to ask the community to come up with the
difference would be difficult and delay the project further. Therefore, looking at sources within
the City was the preferred approach.
Two capital projects funded within the Parkland Development Fund have sufficient funds
remaining to cover the project overages. The Vista Lago Playground Renovation project is
expected to have $10,000 remaining after the project is completed. Additional funds of$6,700
are remaining after the completion of the Swim Center Pool replastering project. The addition of
these funds with the $50,000 already approved by Council would sufficiently meet the bid made
by Maino Construction and allow for contingencies. The project would begin as scheduled and
use of the expanded area for the skatepark program could take place as early as November 2000.
CONCURRENCES
Parks&Recreation Commission has previously supported the expansion of the Skate Park at
Santa Rosa Park-
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Council Agenda Report—Santa Rosa Skate Park Expansion Bids
Page
FISCAL IMPACT
Summary of Contract and appropriations:
Contract Bid Amount: $59,320.00
Contingencies 7,380.00
Total $66,700.00
Appropriations:
Current Budget
Donations& Grants $11,200.00
Parkland Development Fund 38,800.00
Total $50,000.00
From Parkland Development Funded Projects
Vista Lago Playground Renovation $10,000.00
Swim Center Pool Replastering 6,700.00
Requested Total $66,700.00
ALTERNATIVES
1. Deny all bids and rebid project at a later date: Project would be delayed 3-6 months
and there is no guarantee that the new bids would come within the engineer's
estimate.
2. Direct staff to reduce the scope of the project: Reducing the scope could affect
participant and spectator safety and diminishing the size of the expansion could make
the use ineffective.
ATTACHMENTS: Exhibit t-CAO Special Report—June 12,2000
Exhibit 2-Council Agenda Report—January 18,2000
Exhibit 3-Bid Summary Sheet—Santa Rosa Skatepark Expansion
Exhibit 4—Joint Use
Exhibit 5—Contract
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08/02/2000 14:05 8057817' CITY 5t.0/PW UTILTTv PAGE 02/02
EffiBTT 1
CAO REPORT June 12,2000
FROM: Michael McCluskey,Public Works Director
Prepared By: Bridget Fraser,Engineering Assistant
SUBJECT: Santa Rosa Skate Park Expansion
Specification No. 99235
RECOMMENDATION
1. Approve plans and specifications for"Santa Rosa Skate Park Expansion, Specification No. 99235"
2; Authorize staff to advertise for bids.
DISCUSSION
The Skate Park at Santa Rosa Park has served as a multi-use court area since 1996.-It is currently used
for roller hockey, in-line skaxing, skateboarding and basketball. In addition, it is used by several
organizations including the Parks and Recreation Department, the YMCA, travel roller hockey teams
and the Cal Poly Roller Hockey Club.
This project expands the multi-use area by adding a 6000 square foot fenced-in concrete slab. This
expansion will effectively allow different groups to make use of the facility concurrently, significantly
increasing the utilization of the facility.
CONCURRENCES
The Parks and Recreation Commission have approved the expansion of the Skate Park.
Community Development Department has granted this project a categorical exemption.
FISCAL IMPACT
Council originally approved this expansion in 1998-99. Currently,there is$50,000 available to support
this project.
Sources for the Project Budget are as follows:
Donations:
• Local service clubs, skate park participants $ 6,200
• Robert Janssen Foundation $ 5,000
Parkland Development Fund $23$ 00 appropriated in 1998/99
Parkland Development Fund $15,500 appropriated in 1999/00
Total Sources Available $509000
Estimated Project Costs:
Construction $44,500
Contingencies 5,500
Total Projed Cost 5509000
Attachments
1. Plans and Specifications
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TIBIT 2
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aauar 18, 2000
aqEnaa nEpont
CITY OF SAN LUIS OBISPO
FROM: auI LeSage, Director of Parks and Recreation
Prepared By: Kathy Mills,Recreation Manager II
SUBJECT: SKATE PARK EXPANSION FUNDING
CAO RECOMMENDATION: Appropriate $15,500 from the Parkland Development Fund
to complete expansion of the Multi-Use Court area at Santa Rosa Park
DISCUSSION
The Skate Park at Santa Rosa Park has served as a multi-use facility since 1996 and is considered
to be a multi-use court area. It is used by both in-line skaters for roller hockey, aggressive in-line
skating and skateboarders. In addition to being used for multiple types of skating pursuits, it is
also used by several organizations. The majority of the users of the facility are youth and teens.
Besides the Parks and Recreation Department, facility users include the YMCA, travel roller
hockey teams and the Cal Poly Roller Hockey Club. The total annual use by skaters has been
30,000 in the past.
The expansion of the multi-use court area to include an additional concrete slab, fencing, and
construction of a new storage building was approved in January, 1998. Since that time, Chris
Pontius, who coordinates the Skate Park Program in conjunction with the participants, parents,
and the support of local service clubs, has held various fundraisers to develop funding for the
expansion. Staff also applied for, and was granted, a donation from the Robert Janssen
Foundation to assist with the expansion.
With.the help of Landscape Architect, Steve Caminiti, a set of plans has been developed to
identify the amenities for the expansion. A 6000 square foot concrete slab, 8' high chain link
fence and irrigation revisions are a part of this expansion project. (Attachment 1). The expansion
will effectively allow roller hockey and skate boarding to be run concurrently, doubling the use
of the facility.
When the City Council approved the expansion of the Skate Park in 1998-99, $23,300, (1/2 the
estimated cost) was made available as a 50/50 matching grant for the project. In order to take
advantage of the full match, the local skateboard community needed to raise an additional
$23,300. To date, $11,206 has been raised as a result of the fundraising efforts. The
participants, parents, and local service clubs raised $6,200 and staff secured a donation of$5,000
from the Robert Janssen Foundation.
The skateboarders had hoped to secure most of the remaining funds through in-kind services.
However,because of the nature of the project, it must be managed as a City capital improvement
project. This effectively precludes many of the in-kind donations.
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>MBIT 2-1
Council Agenda Report—Skate Park Expansion Funding
Page 2
Staff believes that the skateboarders have reached the limit of their ability to raise additional
funds. Using the 50/50 match guideline, there is $22,400 available for the project: $11,200 from
donations and $11,200 from the City. Updated project estimates increased the estimated project
cost from $46,000 to $50,000. Therefore, even using the donations raised to-date and the full
amount of approved City funding of$23,300, an additional amount of$15,500 is still required to
complete the project. Because of their heavy use and the value of these skate-related facilities to
the community, staff recommends that the Council approve the expenditure of an additional
$15,500 to complete the expansion.
CONCURRENCES
The Parks and Recreation Commission has approved the expansion of the Skate Park and the
request for additional funding.
FISCAL IMPACT
As summarized below, an additional appropriation of$15,500 is required to complete the project.
FUNDING SOURCES
Donations
Local service clubs, skate park participants $ 6,200
Robert Janssen Foundation $ 5,000
Parkland Development Fund $23,300
TOTAL FUNDING $34,500
Additional Funding Requested $15,500
Total Project Cost $50,000
Based on actual results for 1998-99,we project that the Parkland Development Fund will end
1999-01 with a fund balance of$108,000. As such, funding is available for the additional
appropriation.
ALTERNATIVES
■ Fund a $34,500 Project From (Donations And Full City Budgeted Amount). This would
only fund an expanded area of about 2500 square feet which would be too small for any effective
use.
■ Delay Construction Until the Volunteers Raise Their 50% Match. This would have the
same effect as not expanding the Skate Park. The skateboarders are "tapped out" in their
fundraising efforts. In addition costs will continue to rise.
ATTACHMENTS
1. Site Maps (L-1,L-2)
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EffiBIT 4
JOINT USE FUND ACTIVITY
March 24-April 19, 2000
STARTING BALANCE: $22,919.12
REVENUES:
3/31/00 3RD Quarter Interest 324.00
TOTAL REVENUES $ •00
EXPENDITURES:
TOTAL EXPENDITURES •00
ENDING BALANCE: $23,423.12
JOINT USE FUND
COMMITTED FUNDS -APRIL 2000
YOUTH BASEBALL FIELD IMPROVEMENTS AT C.L. SMITH SCHOOL 746.12
SLOSPA DONATION (SOFTBALL USE ONLY) 10.0'
STADIUM SCOREBOARD 200.00
BASEBALL STADIUM RENOVATION/DEMOLMON 2,940.00
HOLD AMOUNT FOR SKATEPARK EXPANSION 11,206.83
TOTAL COMMITTED FUNDS: ............................................................... $15,103.00
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ESHIBIT5
C TTY OF SAN i.iITS(1RTSPO
CALTFORNIA
AGREEMENT
THIS AGREEMENT,made on this day of 19_,by and between the City of San Luis Obispo,
San Luis Obispo County, California, hereinafter called the Owner, and Mainn ronctructinn, hereinafter called the
Contractor.
WITNESSETH:
That the Owner and the Contractor for the consideration stated herein agree as follows:
ARTICLE 1,SCOPE OF WORK: The Contractor shall perform everything required to be performed,shall provide
and fiunish all of the labor,materials,necessary tools,expendable equipment,and all utility and transportation services
required to complete all the work of construction of
Santa Rnea Skatep ark Expancinn Specification No.99235
in strict accordance with the plans and specifications therefor,including any and all Addenda,adopted by the Owner,in
strict compliance with the Contract Documents hereinafter enumerated.
It is agreed that said labor, materials, tools, equipment, and services shall be fimmished and said work performed and
completed under the direction and supervision and subject to the approval of the Owner or its authorized representatives.
ARTICLE II, CONTRACT PRICE: The owner shall pay the Contractor as fiill consideration for the faithful
performance of this Contract,subject to any additions or deductions as provided in the Contract Documents,the contract
ces as follows:
UNIT TOTAL
No. ITEM UNIT UAN PRICE PRICE
1 Demolition LS 1 1000 . 0 10 000.
2 Concrete Slab SF 5670 5.20 $29,494.0
3 Redwood Header LF 901 6.50 585.
4 S Chainlink Fence LF 31 40.00 $12-400.
5 Chainlink Gate 2"wide Each 20.0 40.
6 Electrical nduits LF 95 11.001 S935.0(
Elec.Pull Boxei Each 4 250.00 SI.000.0(
Relocate brigation Heads Each 15 45.0075.
Relocate Irrigation Valves Each 3 72.00 16.
Relocate ick Cou ler Each 1 70.00 70.
11 New Quick Coupler Each 1 105. 0 105.
12 Control Wire LF 9 $190,1
13 Control Wire Solice Box Each 2 160.00 320.
14 4"Mainline LF 150 4.5 $675.
5Mainline w/sleeve LF 50 5.00 50.0
16 Lateral-various sizes LF 45 1. 0 5.
_U Turf Restoration is 1 500.00 500.
0.0
T TAL• 5 320.0
BID TOTAL: S 59,;20.00
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WIBIT 5 -1
Payments are to be made to the Contractor in accordance with and subject to the provisions embodied in the documents
made a part of this Contract
Should any dispute arise respecting the true value of any work omitted,or of any extra work which the Contractor may
be required to do,or respecting the size of any payment to the Contractor,during the performance of this Contract,said
dispute shall be decided by the Owner and its decision shall be final,and conclusive.
ARTICLE III,COMPONENT PARTS OF THIS CONTRACT: The Contract consists of the following documents,
all of which are as fully a part thereof as if herein set out in firll,if not attached,as if hereto attached:
1. Notice to Contractors and information for bidders.
2. Contract General Conditions and Technical Specifications.
3. Accepted Proposal.
4. Public Contract code Section 10285.1 Statement and 10162 Questionnaire.
5. Noncollusion Declaration.
6. Plans.
7. List of Subcontractors.
S. Agreement and Bonds.
9. Insurance Requirements and Forms.
ARTICLE TV. It is further expressly agreed by and between the parties hereto that should there be any conflict between
the terms of this instrument and the bid or proposal of said Contractor,then this instnunent shall control and nothing
herein shall be considered as an acceptance of the said terms of said proposal conflicting herewith.
IN WITNESS WHEREOF,the parties to these presents have hereunto set their hands this year and date first above
written.
CITY OF SAN LUIS OBISPO,
A Municipal Corporation
City Administrative Officer
APPROVED AS TO FORM: CONTRACTOR
City Attomey Mamo Construction
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