HomeMy WebLinkAbout11/21/2000, C5 - INVITATION TO BID FIRE STATION NO.3 - RESTROOM AND OFFICE REMODEL PROJECT Council Meenns Dmi
11/21/00
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CITY OF SAN LUIS OBISPO
FROM: Robert F. Neumann, Fire Chief 0
Prepared By: Tom Zeulner, Fire Battalion Chief
Viv R. Dilts, Administrative Assistant
SUBJECT: INVITATION TO BID FIRE STATION NO. 3 —RESTROOM AND OFFICE
REMODEL PROJECT
CAO RECOMMENDATION
1. Approve plans and specifications for Fire Station No. 3 — Restroom and Office Remodel —
Construction, Specification No. 99803D
2. Authorize staff to advertise for bids on a construction contract
3. Authorize the City Administrative Officer (CAO) to award the construction contract if the
lowest responsive bid is within the cost estimate.
DISCUSSION
Fire Station No. 3 is an essential services facility located at the comer of Laurel Lane and
Augusta. In 1996, it became obvious that there was a dry rot problem in the sub-floor in the
shower area of the dorm section of the facility. The floor in the shower area was separating
because the shower membrane had failed. Funds were requested ($15,000) and approved in the
CIP budget. Temporary shoring was placed under the dry rot floor to keep someone from falling
through.
Staff, not having the expertise to estimate costs, brought in an estimator and an architect. During
the initial site visit by the estimator and architect, they identified many building deficiencies
which should be addressed. Several major ones are listed below:
1. Improve functionality of the office to include three work stations
2. Modernize the kitchen
3. Abate asbestos hazard
4. Correct drainage/moisture problem under the office and dorm section
Additionally, this project would:
1. Install cost-effective, energy-efficient lighting.
2. Provide safe and functional restrooms for both male and female Firefighters.
3. Repair an existing dry rot problem in a sub-floor in the restroom area.
4. Provide a functional office area with three work stations and a resource library.
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Council Agenda Report—Invitation to Bid Station 3 Restroom and Office Remodel Project
Page 2
CONCURRENCES
In October of 2000, a building permit was acquired from the Community Development
Department for the project. Engineering Department has put together the attached bid
specification package to combine the City's standard bidding documents with the technical
specifications provided by the Consultant.
FISCAL IMPACT
In the 1999-01 Financial Plan additional funding was appropriated to correct critical deficiencies.
Staff believed this funding would be enough to correct the critical problem areas, until perhaps a
replacement station was built. However, this is no longer the case.
At its October 17, 2000 meeting, City Council approved staff's request for additional funding
to finish this project. Estimated costs are as follows:
Design
Design services $27,700
Advertising/Printing 1,500
Construction
Building Costs 85,000
Asbestos Removal 8,000
Contingencies
Contingency fund 10,000
Construction Management
Management Manager 10,000
Environmental Hygienist 6,000
Other Costs
Temporary Shower/Toilet Trailer 3,100
Public Art 1,000
Office Furnishings 1,200
Total $1539500
Funding for the proposed RFB only will total $103,000(Engineer's Estimate of$93,000 for
construction, plus $10,000 contingency.) Other expenditures will occur separately.
ATTACHMENT
Plans and specifications are available in the Council Office for review.
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