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HomeMy WebLinkAbout11/21/2000, C8 - TRAVEL AND MEETING GUIDELINES UPDATE council. M °d,D= j ac En as Repout '�nm CITY OF SAN LUIS 0BISPP0 FROM: Bill Statler,Director of Finance l/►'a/ SUBJECT: TRAVEL AND MEETING GUIDELINES UPDATE CAO RECOMMENDATION Adopt a resolution updating the City's travel and meeting guidelines. DISCUSSION Set forth in Section 301 of the City's Financial Management Manual, the City's travel and meeting guidelines were last reviewed by the Council in October 1993. Given the passage of time since then, it is timely to review them again. Very few revisions are included in the attached update, summarized as follows: Daily Meal Allowance While the guidelines were last reviewed in 1993, no changes in the City's daily meal allowance were made at that time. As such, it has remained unchanged since June 1984, when it was set at $44 ($8 for breakfast, $13 for lunch and $23 for dinner). In considering changes to this amount, we considered both the passage under time and practices in other agencies: ■ Adjustment for inflation. Simply adjusting for inflation in the 16 years that have passed since the rate was last set would result in a revised daily meal allowance of about $74, or an increase of$10 per meal. ■ Practices in other agencies. Attached are the results of a recent survey of practices in ten comparable California cities as well as the six other cities in the county and the County. As reflected in the survey, daily meal allowances range from $34 to $70. Based on the passage of time since the allowance was last set as well as practices in other agencies, we recommend a modest increase of $2.00 per meal. With this change, we will continue to be in the mainstream of what other cities do while providing for reasonable reimbursement targets, especially in large metropolitan areas. Discouraging Guests in City Vehicles: Re-Affirming Current Practice It has been the City's past practice to discourage guests as passengers in City vehicles. However, this has not been formally stated in the guidelines. The update formalizes this. Preparing and Submitting Expense Reports The current guidelines state that expense reports should be turned-in within 5 working days after travel is completed; the update makes a minor revision to 10 days. Additionally, the current CS-1 Council Agenda ReportTravel and Meeting Guidelines Update Page 2 guidelines only require after-travel expense reporting for cash outlays. With expanded use of credit cards, this has been revised to include all travel costs. Alcoholic Beverages The City's current guidelines prohibit reimbursement for alcoholic beverages unless approved by the Council on a case-by-case basis for special receptions or other unique circumstances. The update retains this prohibition, but allows the CAO to also approve exceptions. It is important to emphasize that this discretion applies primarily to non-travel related expenditures such as special receptions, and not to routine travel by City employees. Alcohol-related expenses will not be reimbursed in these circumstances. Authorization Approvals The current guidelines allow the Director of Finance to approve reimbursements in excess of the meal allowance on a case-by-case basis. This has been changed to department heads. CAO Authority to Approve Minor Administrative Changes in the Guidelines The update authorizes the CAO to make minor administrative changes in the guidelines as long as they are intended to carryout the purpose of these guidelines and will not have any significant policy impacts. An example: The updated guidelines provide for accessing the Travel Authorization form on the "Everyone" drive on the City's wide area network. In the next few months, we will probably move this file to an Intranet, and we will want to modify the guidelines accordingly. Form Changes The Travel Authorization form has been modified slightly to reflect changes in the guidelines. FISCAL IMPACT There are no significant impacts associated with implementing the revised guidelines. ATTACHMENTS ■ Resolution updating the City's travel and meeting guidelines ■ Proposed travel and meeting guidelines ■ Survey of daily meal allowances G:Manuals/Financial Management Manual/Section 300/Section 301—'ravel and Meeting Guidelines/Council Agenda Report RESOLUTION NO. (2000 Series) A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO UPDATING TRAVEL AND MEETING GUIDELINES WHEREAS, the City of San Luis Obispo reimburses its officials and employees for travel and business expenses incurred by them in the course of their duties in accordance with adopted travel and meeting guidelines; and WHEREAS, the Council last updated the City's travel and meeting guidelines in October 1993 and has not changed the daily meal allowance since June 1984; and WHEREAS, it is timely to update these guidelines to reflect current conditions and improved procedures. NOW, THEREFORE, BE IT RESOLVED by the Council of the City of San Luis Obispo that Resolution No. 8227 is hereby rescinded and the attached Travel and Meeting Guidelines are hereby adopted. Upon motion of , seconded by , and on the following roll call vote: AYES: NOES: ABSENT: the foregoing resolution was adopted this 2151 day of November,2000. Mayor Allen Settle ATTEST: Lee Price, City Clerk APPROVED AS TO FORM: fr . J gens , City ttorney C8-2 - CU�ta Jl,mPvi z. Section 301 TRAVEL AND MEETING GUIDELINES OVERVIEW These guidelines establish the basic policies and procedures for travel on City business or attendance at meetings by all employees and officials. Everyone who travels or attends meetings for City business purposes (or supervises someone who does) is responsible for knowing and following these guidelines. . These guidelines are organized into seven sections: ■ General standards ■ Planning an official trip ■ Travel authorizations ■ Making the trip ■ Incurring non-travel expenses ■ Accounting for expenses ■ Completing travel authorizations and expense reports The key document in the administrative process is the Travel Authorization/Expense Report (TA). Besides ensuring that travel by City employees and officials is conducted in accordance with these guidelines, the TA summarizes the total cost of attending conferences, meetings, and seminars and provides documentation for cash advances, vendor payments and credit card purchases. General instructions for completing and processing this form are also included in these guidelines. Adoption and Implementation. The Council is responsible for adopting the City's travel and meeting guidelines and for approving any significant policy revisions to them. The CAO is responsible for developing administrative procedures as needed to implement the guidelines. In this role, the CAO is authorized to make minor administrative changes in the guidelines as long as they are intended to carryout the purpose of these guidelines and will not have any significant policy impacts. GENERAL STANDARDS These guidelines do not require you to take a bus, stay in a cheap motel or eat only in fast food restaurants. A bus or a train may cost less than a plane, but the added time away from work can make these slower options more expensive to the City overall. The meal allowances established in these guidelines allow you to eat in moderately priced restaurants. In all areas, not just economy, you are responsible for exercising good judgment in requesting, arranging and making a trip. It should be thoroughly planned, well in advance. Personal business should not be mixed with official business if it will cost the City anything in dollars or lost time, or if it will harm the City's interests in any way. C8-3 301-1 Travel and Meeting Guidelines These guidelines are not intended to address every issue, exception or contingency that may arise in the course of City travel or attendance at meetings. Accordingly, the basic standard that should always prevail is to exercise good judgment in the use and stewardship of the City's resources. PLANNING AN OFFICIAL TRIP How will you travel? When planning the transportation portion of your trip, consider all aspects of cost to the City— daily expenses, overtime, lost work time—as well as actual transportation costs. In general, common carrier (bus, train, plane) is the preferred mode of transportation. You should use an intercity bus, train or airplane unless there is a valid reason for using private transportation. For example, use of a City vehicle—especially if two or more employees or officials are traveling together—may be less expensive for travel within the State. However, as noted above, the increased time for automobile transportation—and the potential for lost work time, overtime, or increased lodging costs—should be considered in determining the best mode of transportation. All air travel on City business should be coach class. If you will be driving, you should use a City vehicle if one is available. You may use a City credit card to purchase gasoline or request reimbursement when you return. If a City vehicle is not available, or there is another reason why you should drive your personal car, you may do so with the approval of your department head. You will be reimbursed at the currently approved per mile rate(see Section 350 of the Financial Management Manual). The following intercity mileages provided by the Automobile Club of Southern California may be used: Anaheim 227 Sacramento 286 Bakersfield 137 San Diego 324 Fresno 138 San Francisco 231 Los Angeles 201 San Jose 188 Monterey 148 Santa Barbara 108 Oakland 228 Santa Maria 30 To drive a privately owned vehicle on City business you must: ■ Possess a valid California driver's license. ■ Carry liability insurance limits required by the City's Risk Management Manual. ■ Realize that any damage to the car, needed service, or repair occurring on the trip will be your responsibility, as these costs are included in the City's per mile cost reimbursement. If you need local transportation at your destination, use of public transit such as buses, streetcars and subways is appropriate. You will be reimbursed for these expenses. You will be reimbursed for taxis when public transit or other common carriers are not reasonably available. If a car rental is required, you may use a City credit card or request reimbursement when you return (see C8-4 301-2 A L. Travel and Meeting Guidelines Section 275 of the Financial Management Manual regarding guidelines and procedures for using City credit cards). When will you go? By what route? You should schedule your trip so that you leave at the latest reasonable hour and still arrive at your destination on time. You should also return promptly when your business is finished, thereby minimizing the time away from work and ensuring full reimbursement of all related expenses. You should generally take the most direct and commonly traveled routes. Other routes may be authorized when official business requires their use. If you take an indirect route or stop along the way for personal reasons, you will not be reimbursed for related expenses. What about compensation for travel time? When travel time exceeds your normal workweek, the City's rules for overtime apply if you are eligible for overtime. In determining overtime compensation, normal commute time should be deducted from the total travel time. Additionally, normal unpaid meal periods are not considered work time when you are traveling. Overtime eligibility applies equally to drivers and passengers, and should be granted whether the travel occurs during normal workdays,weekends or evenings. Where will you stay? The City will pay for a single room (including taxes and parking) for as many nights as necessary. The accommodations you use should be economical but practical. For example, it is preferable to stay at the hotel where a conference is held, even if that hotel may be slightly more expensive than others in the area. Location is also important: a hotel close to where you will be conducting business may be slightly more expensive than outlying hotels, but it may be easier to achieve the City's travel goals by staying at the closer location. In general,you should stay at the most reasonably priced accommodations available consistent with the purpose and goals of your travel. If you have a question about using a particular hotel, obtain concurrence or direction from your department head before making a reservation. Should you make reservations? Whenever possible, you should make reservations. They are often required for large conferences. You can use a City credit card number to confirm reservations. Be sure to cancel any reservations you will not use. If the City is charged for an unused reservation, you will pay that charge unless circumstances requiring cancellation were reasonably beyond your control. When making lodging reservations, be sure to ask about exemptions from the local transient occupancy tax (TOT): some cities exempt travelers on City business, others don't. If there is an exemption, you can save up to 14% on lodging costs depending on the local TOT rate. Almost all lodging operators will require an official, written claim for exemption. A sample for this purpose is provided in Exhibit A. 301-3 /w q Travel and Meeting Guidelines TRAVEL AUTHORIZATIONS TA's are required whenever the total estimated cost will exceed $200 or overnight accommodations will be required. Otherwise, credit cards or the City's standard voucher system may be used to request vendor payments or employee expense reimbursements. Department head approval of TA's is required, and out-of-state travel requires the further approval of the CAO. The first page of the completed TA and accompanying voucher requests should be submitted to your department head as far in advance as possible. The reverse side of the TA will be used when you return to account for your actual travel expenses. Department heads approving TA's are responsible for determining that the cost is reasonable and justified by the trip's purpose. They should be certain that: ■ The purpose cannot be accomplished by mail or telephone. ■ The seminar, meeting or conference is necessary to accomplish key City goals and objectives and is unavailable locally if overnight accommodations are required. ■ The minimum number of City staff members are going. ■ The itinerary ensures accomplishment of the purpose at the lowest reasonable cost. ■ The traveler understands and follows these guidelines. ■ There is enough money in the appropriate travel budget to cover the costs. Ultimately, the responsibility for following these guidelines and exercising good judgment in the use and stewardship of the City's resources rest with each City employee traveling on City business. Requests for Cash in Advance and Payments to Vendors The City will pay all legitimate expenses of your trip. These include transportation, lodging, registration fees, meals and any other related expenses if they are for official business and fit within these guidelines. There are three ways to pay for travel expenses: direct vendor payments, cash advances/reimbursements and credit cards. Direct vendor payments are made by the City to an organization to pay for specific costs related to a trip—usually registration fees, lodging and airfare. Cash advances are lump sum payments made to you before you leave to cover expenses as they arise on the trip; and reimbursements (or refunds to the City) are processed after your travel is completed. Credit cards are issued pursuant to the City credit card policy (Section 275 of the Financial Management Manual). If you request a cash advance, your department head must review the amount to be sure it is reasonable. When you return, you must account for all expenses you incurred, and return the unused portion of the advance. You will be reimbursed the difference if the actual, authorized expenses you incurred exceed the amount advanced. C8-5 301-4 Travel and Meeting Guidelines To obtain either direct vendor payments or a cash advance, you must complete the appropriate sections of the TA and attach payment vouchers for all payments (including cash advances). You should retain a copy of the completed TA (both sides) because you will need it when you return to reconcile and account for your actual expenses. TA Forms. This TA form is available on the City's wide area Note: Everyone has easy network via the City Hall"Everyone"drive as follows: access to the City Hall network regardless of their Folder: Financial Management Templates and Forms location. Call Information Subfolder: Travel Authorizations Systems for information on how to log onto the City Files: Side 1 and Side 2 Hall server. MAKING THE TRIP There are two key"golden rules"to remember about making an official trip: ■ Keep it official. ■ Keep records for all expenses. Keeping It Official If you take time away from official business for personal matters, or if you delay your return after completing your business, you will not be reimbursed for expenses incurred during that time. When combining business and personal travel in this manner, department head approval is required. If this extended period occurs during your regular scheduled work hours, the time will be counted as vacation, comp time(if available) or leave without pay. If you become sick and must delay your return, you will be reimbursed for your additional living expenses (except those directly related to your illness, such as physician or hospital costs) until you. are able to return home. You should notify your supervisor as soon as possible if you become ill. The time will be counted as sick leave if it occurs during your normally scheduled work hours, and the City's normal sick leave rules will apply. Keeping Records for All Expenses As discussed below under Accounting for Expenses, you must maintain a detailed record of all expenses incurred during your travel: meals, transportation, lodging, baggage handling, parking fees, registration fees, telephone and any other reasonable and necessary expenses. Receipts must be submitted for: ■ Any individual expense of$25.00 or more. ■ All lodging expenses regardless of cost. C8-6 301-5 v Travel and Meeting Guidelines Meal Allowances The following per diem amounts (including beverages, taxes and gratuities) are allowed for meals: Breakfast $10.00 Lunch .15.00 Dinner 25.00 Total Per Diem $50.00 Because of reimbursement limitations by other agencies (such as P.O.S.T) or other budget constraints, department heads may authorize lower meal allowances. Any reimbursements exceeding these allowances require approval by the department head. In calculating meal allowances for partial days,the following guidelines should be used: Departure ■ If you depart after 8:00 a.m., deduct the breakfast allowance for that day. ■ If you depart after 2:00 p.m., deduct the breakfast and lunch allowances for that day. ■ If you depart after 8:00 p.m., deduct all meal allowances. Return ■ If you return after 8:00 p.m., you may claim the full per diem meal allowance for that day. ■ If you return between 2:00 p.m. and 8:00 p.m., you may claim the breakfast and lunch allowances. ■ If you return between 8:00 a.m. and 2:00 p.m., you may claim the breakfast allowance. General ■ If meals are provided without charge at a meeting or while in transit (meals served on a plane, for example), appropriate deductions must be made from the per diem meal allowance. INCURRING NON-TRAVEL EXPENSES The City will pay expenses incurred for such meetings and hospitality as may, from time to time, be determined by the Council to be appropriate. Costs for such special occasions will be determined by specific Council action authorizing such events. The City will also pay expenses you incur attending meetings or conferences held locally which do not include travel expenditures. In addition, the City will reimburse you for costs incurred while at a meeting or other function when such costs are directly linked to the program or subject matter of the meeting. Examples of C8-7 301-6 A-7, � � Travel and Meeting Guidelines costs that may be bome by the City include printed materials, tapes or other training material that may be available for sale at the meeting. Alcoholic Beverages City funds should not be used to purchase alcohol or reimburse employees for alcohol related costs. The Council or CAO may approve exceptions to this policy on a case-by-case basis for special receptions or other unique circumstances. This discretion applies primarily to non-travel related expenditures such as special receptions, and not to routine travel or meetings by City employees. Spouses and Guests Spouses and guests are welcome to accompany you on City travel and at conferences, seminars and meetings. However, any additional costs associated with the participation of your spouse or other guests are your responsibility. Exceptions to this policy include the annual League of California Cities dinner and any other occasions as specifically approved by the Council. Guests as passengers in City vehicles. Due to liability concerns, non-City employees should not ride as passengers in City vehicles when it is not directly related to City business. However, department heads may approve exceptions on a case-by-case basis, subject to review by the Risk Manager. ACCOUNTING FOR EXPENSES When you return from your trip or official function, a final accounting of all expenses must be approved by your department head and submitted to Finance within ten working days. An expense report is required in all cases—whether the advance and actual expenses are equal, you are eligible for additional reimbursement or you owe money to the City. The final accounting is made by completing the Travel Expense Report section on the reverse side of the TA. After completing the expense report, you should attach required receipts, sign the report attesting to its accuracy and submit it to your department head for review and approval. If you owe the City for the unused balance of a cash advance, you should pay the amount due to the cashier at your location and attach the cash register receipt to your expense report. Department heads approving expense reports are responsible for ensuring that: ■ All expenses are reasonable, necessary and consistent with these guidelines. ■ Any required receipts are attached. ■ The final disposition is correct(balance due employee; balance due City). ■ Any amounts due to the City are reimbursed. ■ Final accounting of all expenses is submitted to Finance. C8-8 301-7 Travel and Meeting Guidelines Upon approval by your department head, the expense report should be processed as follows depending upon the circumstances: If the City Owes You The expense report should be forwarded to Finance along with a voucher request for payment to you; the reimbursement will be processed on the next check register. If You Owe the City The expense report should be forwarded to Finance with the cash register receipt attached evidencing payment of the amount due. Approved by the Council on November 21,2000(Resolution No.) C8-9 301-8 lkz ' `'1 Travel and Meeting Guidelines OVERVIEW OF TRAVEL PROCEDURES Who What Traveler • Consult with Department Head on the need for travel. • Plan itinerary,transportation&lodging. • Complete Travel Authorization(TA);attach vouchers for employee cash advance(if needed)and each direct vendor payment requested. Department Head . Review TA for conformance with City travel STEP i guidelines and department priorities. .Travel Authorizatiun • Verify that adequate funding exists in the appropriate travel budget to cover all costs. • Approve TA,provide a copy to the employee and submit to Finance for payment processing. Finance • Make cash advance and vendor payments. • File TA in employee's vendor file. Who What Traveler • Complete and submit expense report section of the TA accounting for all expenses to the Department Head within 10 working days after completion of travel. • Attach any required receipts. • Sign report attesting to its accuracy. • Pay cashier at your location and attach cash register receipt if a balance is due to the City. STEP 2 Department Head o Review expense report for conformance with City Ezpense Reporting': 'i travel guidelines. • Verify accuracy of balances and disposition. • Approve expense report,make a copy for departmental records and submit to Finance;attach voucher request if funds are due to the employee. Finance a File expense report in employee's vendor file and process any payment due to the employee if requested. C8-10 301-9 Travel and Meeting Guidelines COMPLETING THE TRAVEL AUTHORIZATION OVERVIEW • Itinerary. Summarizes when and where the employee will be traveling. The Travel Authorization (TA) form should be prepared whenever the total estimated cost of • Approvals. Provides a signature box for travel is more than$200 or overnight lodging is the employee and approval by the Department required. The TA is a two-sided form: the front Head. Out-of-state travel requires the further side provides for approval of the travel, approval of the CAO. summarizes the cost, and provides documentation for any cash advance to the TRAVEL EXPENSE REPORT: SIDE 2 employee and direct payments to vendors; the reverse side is for reporting actual expenses For reporting actual expenses upon completion within 10 days after travel is completed and of travel and reconciling this amount to any reconciling. cash advance received, the reverse side of the TA is organized into four major sections: Completing the form itself is largely self- explanatory, and a completed sample is • Actual Expense Detail. Itemizes actual provided for your information. The following expenses by type for each day of your trip highlights key areas of the TA form: (spaces are provided for dates and expense categories not pre-listed). TRAVEL AUTHORIZATION: SIDE 1 • Mileage Detail—Personal Vehicle. The front side of the TA is organized into five Summarizes miles and cost if you were major sections: authorized to use a personal vehicle for the trip. • General Information. Identifies who is • Travel Expense Summary. Totals going, where the meeting or conference will be expenses for the trip and reconciles them with held, how long the employee will be gone, how any cash advance received, resulting in either a much it will cost, and the account number that balance due to the employee or due to the City. should be charged. • Approvals. Provides a signature box for • Purpose. Describes the reason for the trip. the employee and approval by the Department Head. • Cost and Payment Summary. Outlines the estimated cost of the trip by expense type (registration, transportation, lodging, meals; spaces are provided to add categories not pre- -�— — listed), vendors to whom payment will be made — - -- --`---` - --- (including cash advances to the employee), method of payment (voucher, purchase order, credit card), and amount. A summary is then provided of the payments to be made to the employee, vendors, or by credit card. Appropriate vouchers, purchase orders or credit card requests should be attached to the TA when it is submitted to Finance for processing. C8-11 301-10 Travel and Meeting Guidelines city of San Luis osispo TRAVEL AUTHORIZATION Sample This form should be completed in legible handwriting or in Excel using the City's standard template Em 1 _ - rtiiient _ PosWon - lames Logan Finance Accounting Manager Destlnatlan No.of _ _ _ :_Account.No. .. Amount Fresno 3 10.25140.7459 $475.00 PURPOSE Attend seminar sponsorted by the Government Finance Officers Associations GFOA on new financial _ reporting model GASB 34). COST SUMMARY DescrIption . . Vendor. Registration GFOA Voucher 195.00 Air Fare Lodging Holiday Inn Credit card 185.00 Meals Employee cash advance Voucher 75.00 Mileage-Personal Vehicle Gasoline-City Vehicle Service station Credit card 20.00 Rental Car TOTAL 475.00 ITINERARY _..Arrival San Luis Obi 10/3-9 AM Fresno 10/3-Noon Fresno 10/5-5 PM San Luis Obispo 10/5-8 PM :Date 9/15/00 Sara.EUpetiv 9/16/00 Use the reverse side of this form for reporting actual expenses within 10 working days after your return. 301-10 C8-12 Travel and Meeting Guidelines city of san lues oslspo Sample TRAVEL EXPENSE REPORT This form should be completed in legible handwriting or in Excel using the City's standard template TRAVEL EXPENSE DETAIL Date Desccri don 10/3 10/4 10/5 TOTAL Registration 195.00 195.00 Air Fare Lodging 96.25 96.25 192.50 Breakfast 10.00 10.00 20.00 Lunch • 15.00 15.00 Dinner 25.00 • 22.59 47.59 Gasoline Rental Car Parking 10.00 10.00 1 20.00 Telephone 1.50 2.25 0.75 4.50 Downtown Shuttle 1.00 1.00 2.00 •Included in Registration Receipts must be attached for all lodging expenses and any individual expenses in excess of 815. TOTAL $496.59 MILEAGE DETAIL-PERSONAL VEHICLE OdometerReedings. Departure/Destination Starting Mileage Ending Mileage Trip Miles San Luis Obispo to Fresno(Per Standard Mileage) 138 Fresno to San Luis Obispo 138 Standard mileage tables provided in the City's travel Total Miles-Personal Vehicle 276 guidelines may be used in lieu of odometer readings Reimbursement® 32.5 per mile $89.70 TRAVEL EXPENSE SUMMARY By signing this expense report,rte employee cerdfles Total Travel Expenses 586.29 rhm the amounts listed were urcunrd in conformism Voucher/Credit Card Purchases 414.59 with the City s travel guidelines and that no part is Cash Expenses Paid By Employee 171.70 claimed for reimbursement of a personal natures Cash Advances to Employee 75.00 Amount Due Employee Ci $96.70 Em to ee. Date IDepartmentHead, Date. 10/14 ISaraE4petiv 10115 301-11 ���ii►iilllllll II Iiii �l city of san tui s OBISPO 990 Palm Street ■ San Luis Obispo,CA 93401 CLAIM FOR EXEMPTION FROM TRANSIENT OCCUPANCY TAX The undersigned claims exemption from paying city transient tax charged for the period from through . The undersigned claims this exemption for who is on official business as an employee of the City of San Luis Obispo. NOTE: Operators of hotels should not accept this application unless the person presenting it shows satisfactory identification. A separate application is required for each occupancy period I declare under penalty of perjury of the laws of the State of California that the foregoing is true and correct: [Signature of Authorizing Official] Sara Elspeth, Date Director of Department ® The City of San Luis Obispo is committed to including disabled persons in all of our services, programs and activities. Telecommunications Device for the Deaf(805)781-7410. 301-12 Survey of Daily Meal Allowances Breakfastj Lunchl Dinnerl Otherl Total Similar California Cities Davis 10.00 15.00 20.00 45.00 Monterey* 13.80 13.80 18.40 46.00 Napa 10.00 15.00 25.00 50.00 Palm Springs 7.00 10.00 23.00 40.00 Petaluma** na na na na na Santa Cruz 9.00 10.00 16.00 35.00 Santa Barbara 8.00 12.00 20.00 40.00 Santa Maria 6.00 9.00 20.00 35.00 Ventura 8.00 12.00 20.00 40.00 Visalia 10.00 1 15.00 1 25.00 1 1 50.00 San Luis Obispo County Agencies Arroyo Grande 6.00 10.00 18.00 34.00 Atascadero 5.00 10.00 20.00 35.00 Grover Beach** na na na na na Morro Bay 6.50 10.00 18.50 10.50 45.50 Paso Robles na na na na 70.00 Pismo Beach (No Reply) na na na na na Co=of San Luis Obi§)2o 10.00 1 13.00 1 22.00 1 45.00 City of San Luis Obispo San Luis Obispo: Current 8.0013.00 23.00 44.00 San Luis Obispo: Recommended 10.00 15.00 25.00 1 50.00 * Daily meal allowances for Monterey range from$34 to$46 depending on location, and are apportioned 30% for breakfast, 30%for lunch and 40%for dinner. The amounts above are based on$46 per day. " These agencies have not set a daily meal allowance. C8-13