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HomeMy WebLinkAbout12/05/2000, A1 - APPOINTMENT OF DOWNTOWN ASSOCIATION BOARD MEMBER TO FILL VACANCY .SM council " � °"12, -6-005-00 j agenda nepoat aim" CITY O F SAN LUIS O B I S P O FROM: kl"Orah Holley,SLO Downtown Association Administrator SUBJECT: APPOINTMENT OF DOWNTOWN ASSOCIATION BOARD MEMBER TO FILL VACANCY CAO RECOMMENDATION: By motion, appoint Michelle Garlick to the Downtown Association Board of Directors. DISCUSSION: The SLO Downtown Association received a letter of resignation from Board member Jerry Whitaker in October. Mr. Whitaker stated that he had relocated his business outside of the Downtown and is therefore ineligible to remain in Board service. According to Downtown Association by-laws, vacancies in unexpired terms are filled by appointment by the President with approval of the Board of Directors. Board President Brett Weaver appointed Michelle Garlick,manager of Downtown business Atmophere's and this appointment was unanimously approved by the Board of Directors at its regular meeting on November 14. Ms. Garlick was a candidate for the Board during the elections held in March, 2000. She was sixth in line for five vacancies and was not elected at that time, however, she did express interest in serving on a committee (Design) and running again in the future. She had also attended the information session held for prospective candidates in January prior to running for the Board. Ms. Garlick's ballot biography reads as follows: Michelle is a San Luis Obispo resident of two years and comes from Yosemite National Park where she worked as a Human Resources Coordinator. Presently, she is manager at Atmosphere's and is a homeowner in the Downtown area. Michelle,through her work with Yosemite, is experienced in the areas of public relations, human resource leadership, management and coordination. Previous work for the Downtown Association includes her help with Taste of San Luis. Michelle stresses that more businesses should participate in the various activities designed to promote Downtown and its individual businesses. Al-1 During the past year, Ms. Garlick has worked in depth on the banner program and promoting public art as well as decoration coordinator for Taste of San Luis. She will serve the remainder of the unexpired term ending March 31, 2001 and will be eligible to run for two consecutive terms starting 2001. Attachment I. Letter of resignation, Jerry Whitaker A. Board minutes, November 14, 2000 3. Downtown Association By-Laws Al-2 A Nea k hien+ Wednesday.January 6, 1904 _ Resignation tendered Page:t Subject: Resignation tendered Date: Wed, 1 I Oct 2000 22:53:09 EDT From: JWhit55747@aol.com To: DHOLLEY@downtownslo.com Dear Deborah, I spoke with Brett Weaver today re: my options for the DA Board seat that I hold. I have greatly enjoyed the opportunity to serve on the Board and be directly involved in the community of merchants in the Downtown. I feel very fortunate to have participated and seen the dynamics of such a far-sighted and hard-working organization. My hat goes off to you and Christine especially, although everyone associated with the DA gets a nod, I very much admire your tact, diplomacy and when necessary "a little muscle" to get the job done! You are a very capable administrator and SLO owes much to your energy and dedication. Anyway, I just wanted to officially relinquish my board seat to someone in the DA. I will complete the video and CD from the Greening of Garden Street II (it's almost done) and I intend to stay involved with that project, perhaps as an ad hoc member of TNA.committee. So, I officially tender my resignation, effective 10/11/00 and sincerely wish everyone there the best! Love and Respect Always, Jerry Whitaker, RPT PS: any word on the check to cover the Greening of Garden St. expenses?jw pps: drop by 555 Chorro when you get an opportunity; I think you'll enjoy a visit to my new spot. jw mailbox:/Macintosh%20HD/System%20Folder/Preferences/ A1-3 Netscape%20Users/Deborah%20Holley/Mailllnbox?id= A-ftchmen+ L SLO Downtown Association 14 November 2000 Board of Directors City Council Hearing Room Minutes Present Brett Weaver Doug Shaw Dave Kastner Tom Swem Vince Burke Bob Schinkel Landy Fike Lynn James Deborah Holley Christine Bragg John Ewan Shelly Stanwyck Ray Shearer Call to order by Weaver 7:40. No public comment at this time. Motion to approve minutes by Kastner, 2nd by Schinkel. PA1F. Higuera St. Bridge Stanwyck said she spoke with Jeff vandenEikhoff; pub works thinks Madonna will button up in time, expect to pour asphalt this week and remove barriers and fencing; pouring sidewalk, removing sidewalk in front of Mo's and Louisa's; supposed to jackhammer last night; will be getting daily updates at this point. Kastner asked about Court St. parking lot; Ewan said Madonna is responsible for putting lot back together in a new configuration. Shaw asked if there are penalties for being late on the job; Stanwyck said there are daily fees. A1-4 Downtown Strategic Plan B. Weaver said last week interviews were held with stakeholders; said he thought input was fairly good; people's concerns like benches being used by transients, fear of losing feeling of Downtown due to big boxes. Landy said for small group meetings, might be helpful to have an outline. Around Downtown Holley said magazine will be mailed out on November 20; a kickoff party will be held at Cisco's on Monday night; issues will be available for distribution; Shaw asked if they were going to be in hotels; Holley said maybe a few but the focus of the magazine is locals; as there a number of publications targeted toward tourists already. Prado Day Center Shaw said his Rotary Club is interested in doing a hands on work day at the Center. Swem said he would support having membership involved as well. Swem said he had mentioned before having a competition for business whose jug has most money. Shaw said regarding benches and transients; is it possible to have an ordinance for no luggage; Bragg said she attended a meeting with City staff and police; what happened from police moving transients out of Plaza is that they moved over into Downtown; need to educate locals and public not to give food or money and to tell what services are available. Holley said Officer Proll will speak at next breakfast. Swem said the education program needs to be tied to spare change program. Schinkel said we should help law enforcement in their efforts. Schinkel said maybe one approach is to have Ofc. Proll talk about what Downtown Association can do. Mardi Gras Weaver said he attended a meeting; Ewan said there will be intolerance for alcohol as opposed to zero tolerance, but we can continue to send message for zero tolerance. Weaver said also discussed public safety, trash, family viewing area. New Business Weaver said exec com voted to have Michelle Garlick fulfill Jerry Whitaker's unexpired term; motion by Swem, 2"d by James, PAIR Al-5 N }lachmen+ J BYLAWS OF THE SAN LUIS OBISPO DOWNTOWN ASSOCIATION ARTICLE 1. STATUTORY AUTHORITY; NAME Section 1.1 This organization is established pursuant to Chapter 12.36 of the San Luis Obispo Municipal Code and shall be known as The San Luis Obispo Downtown Association, or the SLO Downtown Association. ARTICLE II. PURPOSE Section 2.1 The SLO Downtown Association is created to implement the specific purposes for which Chapter 12.36 of the San Luis Obispo Municipal Code was enacted. A copy is attached hereto as Exhibit "A" for reference and incorporated as though fully set forth. ARTICLE III. MEMBERS Section 3.1 Classification of Members. The Association shall have one class of members only and each member shall have equal voting and other rights;provided,however that voluntary members may not serve on the Advisory Board of Directors. Section 3.2 Eli ibili . Membership shall be comprised of all holders of active city business tax certificates within the defined SLO Downtown Association boundaries. Businesses, individuals or institutions outside the district with an interest in furthering the goals and mission of the Downtown Association may join the organization as a voluntary member at an annual fee established by the Board of Directors. Any business,person or institution within the SLO Downtown Association boundary but exempt from the payments of the business license tax shall also be permitted to voluntarily associate as a member at an annual fee. such voluntary members as described herein may serve on any standing or ad hoc committees only, as appointed by the SLO Downtown Association president. Voluntary membership shall not exceed 15 per cent of the total membership at any time. Section 3.3 Boundaries. The boundaries of the SLO Downtown Association shall be as set forth in Section 12.36.020 of the San Luis Obispo Municipal Code. ARTICLE IV. DIRECTORS Section 4.1 Government: Number. The government of the SLO Downtown Association shall be vested in, and the business conducted by, a board of(11) Directors who shall be members in good standing and serve without salary. Collectively the Directors shall be known as the Advisory Board of Directors, or simply, the Board of Directors. Section 4.2 Function. The Board of Directors, in carrying out the purposed of the SLO Downtown Association shall advise and recommend policy to the San Luis Obispo City council pursuant to Section 12.36.080 of the San Luis Obispo Municipal Code. Section 4.3 Terms of Office. Each directors shall hold office for a tern of 2 (two) years and excepting those members who are serving on the Board of Directors on the date of the adoption of these amended Bylaws,shall be permitted to seek re-election for a second two(2)year term. In no event, however, shall a Director hold office for more than two (2)consecutive terms without a lapse of one (1) year as a member of the Board. Al-6 Section 4.4 Removal of Directors. Any Director may be removed and.replaced by the City Council at any time after considering the recommendations of the Board of Directors. Section 4.5 Vacancies. Vacancies on the Board of Directors shall exist on the death, resignation ESI or removal of any Director. Any such vacancy shall be filled by an appointment for the unexpired term by the President with the approval of the City Council. Section 4.6 Absences. With the unexcused absence of a member of the Board from three(3) regular meetings in any twelve (12) month period, and recorded by the Board, the President may nominate a replacement with concurrence of the Board and appointment by the City Council. Section 4.7 Nominations. In November of each year,the President shall select a Nominations Committee comprised of at least three (3) regular members of the SLO Downtown Association in good standing, who may or may or may not be Board members, securing the concurrence of the Board in their appointment. Section 4.8 Official Ballot. Promptly upon being appointed, the Nominations Committee shall proceed to the selection of candidates for membership on the Board of Directors for the ensuing two years and shall prepared a list of such candidates in a number equal to at least the number of vacancies to be filled, securing the consent of those members selected in each instance and reporting the completed list to the Board at its regular January meeting. The Board shall then cause a ballot to be prepared showing the full list of candidates and the names of their businesses as indicated by their City Business Tax Certificates. Said ballot shall contain additional space for possible write-in candidates and voting instructions on the ballot indicating the number of vacancies to be filled. Section 4.9 Annual Election. By the first of February the official ballot shall be mailed to each member of the SLO Downtown Association to be returned on or before 5:00 PM of a date certain as established by the Nominations Committee. Section 4.10 Election Results. Returned balilots shall be canvassed by the Nominations Committee and reported at the regular meeting of the Board of Directors in March for-verification of results. Section 4.11 Council Appointment. The results of the SLO Downtown Association election,as confirmed by the Board of Directors, shall be presented to the City Council in March for official appointment and the new Board members shall take their positions in April the next following. ARTICLE V. MEETINGS Section 5.1 Rte. The Board of Directors shall meet at least once each month at a place and time determined by the Board.and.public notice shall be posted of such meeting in accordance with standard City procedures and applicable State laws. Section 5.2 Special. Special meetings may be called by the President or three(3)Board members when deemed necessary in-accordance with standard City procedures and applicable State laws. Section 5.3 Quorum. A majority [one half(1',/2)plus one(1)]i of the authorized number of Board members shall constitute a quorum at any Board meeting. Section 5.4 Transactions of the Board. Any act or decision done or made by a majority of the Directors present at a meeting duly held shall be the act of the Board. Al-7