HomeMy WebLinkAbout01/09/2001, C2 - REQUEST FOR BIDS FOR A HYDRO-CLEANER/COMBINATION UNITCo un a L MeeungDue
January 9 2001
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CITY OF SAN L U IS O B I S P O
FROM: John Moss, Utilities Directof V
Prepared By: Bud Nance, Wastewater Collection Supervisor
SUBJECT: Request for Bids for a Hydro - Cleaner/ Combination Unit
CAO RECOMMENDATIONS:
Approve request for bids for a Hydro- Cleaner /Combination Unit, authorize soliciting of bids, and
authorize contract award by the CAO if the net lowest responsible bid is within the budget
estimate of $150,000.
DISCUSSION
Hydro - cleaning is the primary method utilized by the City for cleaning and maintaining the
wastewater collection system. The City's wastewater collection section uses a hydro - cleaner
combination unit that uses high- pressure water to scour debris and remove roots from sewer
lines, then vacuums up the debris for disposal. Currently this is being performed using the City's
1994 Camel hydro- cleaner combination unit. The truck is operated on a daily basis and, alone
with the wastewater collection system's computerized maintenance program, is the primary tool
used by staff to efficiently and effectively maintain the City's wastewater collection system.
Routine and thorough maintenance has resulted in significantly reducing wastewater overflows
and controlling operating costs. This unit is used constantly during normal working hours and
for emergency calls and must be in operating order_at all possible times. A reliable hydro- cleaner
combination unit truck is critical for the operation and maintenance of the wastewater collection
system.
The current hydro - cleaner truck has had excessive ongoing major maintenance costs and
experienced long periods of downtime resulting in the vehicle being undependable and expensive
to operate. This unit is nearing the end of its effective operational life and becoming more
difficult to operate and maintain on a routine basis. The replacement of this vehicle will result in
a more efficient maintenance of the City's wastewater collection system, reduce vehicle
operation and maintenance costs, and provide reliable response to wastewater overflows.
Staff is seeking approval of an RFB for a new hydro - cleaner combination unit that will have
many new safety features, require less water for cleaning and is smaller and easier to maneuver
while providing the same level of service as the City's current larger unit. The RFB also requires
the bidder provide a bid for purchase of the City's 1994 Camel hydro - cleaner truck. Because of
the difficulty auctioning specialized equipment locally, the residual value of the truck and the
vendor's enhanced ability to resell this specialized vehicle, staff feels that this approach will give
the City its best sale value. A minimum bid for $60,000 is requested and is the industry's going
price for a hydro - cleaner of this type and age.
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Council Agenda Report—Report Title
Page 2
CONCURRENCES
Public Works Department, fleet coordinator, has reviewed this RFB and report and has
determined that it conforms to the City's fleet management policy and concurs with the
recommended action.
FISCAL IMPACT
The total estimated purchase price of the Hydro - Cleaner/ Combination Unit is approximately
$210,000. The RFB requires a minimal trade -in value for the 1994 Camel unit at $60,000, so the
net cost will be $150,000. A total of $150,000 has been approved for this purchase as outlined in
the 1999 -01 Financial Plan, appendix B, pages 129 -131.
Equipment
Cost
Hydro - Cleaner/ Combination Unit
$210,000
Trade -in Credit (1) 1994 Camel 200 series ($60,000 minimum bid)
($60,000)
Total Purchase Price
$150,000
Project Funding by Source
Cost
Sewer
$150,000
Total
$150,000
ALTERNATIVES
Deny the purchase. This alternative is not recommended. Denial of this purchase may result in
excessive vehicle maintenance, repairs and costs. Impacts may include extended amounts of
vehicle downtime and unreliability of the vehicle. Vehicle unreliability could jeopardize
workload completion and increased sanitary sewer overflows that have health and safety
consequences and may also result in the possible fines from State and Federal agencies.
Attachments: Specification 90066 (A va 1 Ik ble in evun c; I ►26adi n9 File)
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