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HomeMy WebLinkAbout09-02-14 Special + Regular Meeting Agenda City of San Luis Obispo, Council Agenda, City Hall, 990 Palm Street, San Luis Obispo Tuesday, September 2, 2014 4:00 PM SPECIAL MEETING Council Chambers 990 Palm Street CALL TO ORDER: Mayor Jan Marx ROLL CALL: Council Members John Ashbaugh, Dan Carpenter, Kathy Smith, Vice Mayor Carlyn Christianson, and Mayor Jan Marx STUDY SESSION ITEMS SS1. REVIEW OF EXPANDED POLYSTYRENE FOOD CONTAINER AND PRODUCT REGULATIONS (JOHNSON/HERMANN – 60 MINUTES) Recommendation 1. Receive a presentation on expanded polystyrene food container and product regulations and policy options. 2. Provide direction to staff regarding initiation of an ordinance. ADJOURN TO THE SPECIAL CLOSED SESSION OF SEPTEMBER 2, 2014 San Luis Obispo - Regular Meeting Agenda of September 2, 2014 Page 2 5:00 PM SPECIAL MEETING Council Hearing Room 990 Palm Street CALL TO ORDER: Mayor Jan Marx ROLL CALL: Council Members John Ashbaugh, Dan Carpenter, Kathy Smith, Vice Mayor Carlyn Christianson, and Mayor Jan Marx PUBLIC COMMENT ON CLOSED SESSION ITEM CLOSED SESSION – Based on the advice from the City Attorney, discussion in open session of the following described matters would prejudice the position of the City in existing and anticipated litigation. A. CONFERENCE WITH LEGAL COUNSEL – Pending Litigation, Pursuant to Government Code §54956.9: John Bernard v. City of San Luis Obispo, San Luis Obispo Superior Court Case No. CV 130507 ADJOURN TO REGULAR MEETING OF SEPTEMBER 2, 2014 San Luis Obispo - Regular Meeting Agenda of September 2, 2014 Page 3 6:00 p.m. REGULAR MEETING Council Chamber 990 Palm Street CALL TO ORDER: Mayor Jan Marx ROLL CALL: Council Members John Ashbaugh, Dan Carpenter, Kathy Smith, Vice Mayor Carlyn Christianson, and Mayor Jan Marx PLEDGE OF ALLEGIANCE: Council Member Smith CITY ATTORNEY REPORT ON CLOSED SESSION PUBLIC COMMENT PERIOD FOR ITEMS NOT ON THE AGENDA (not to exceed 15 minutes total) The Council welcomes your input. You may address the Council by completing a speaker slip and giving it to the City Clerk prior to the meeting. At this time, you may address the Council on items that are not on the agenda. Time limit is three minutes. State law does not allow the Council to discuss or take action on issues not on the agenda, except that members of the Council or staff may briefly respond to statements made or questions posed by persons exercising their public testimony rights (Gov. Code Sec. 54954.2). Staff may be asked to follow up on such items. CONSENT AGENDA A member of the public may request the Council to pull an item for discussion. Pulled items shall be heard at the close of the Consent Agenda unless a majority of the Council chooses another time. The public may comment on any and all items on the Consent Agenda within the three minute time limit. C1. WAIVE READING IN FULL OF ALL RESOLUTIONS AND ORDINANCES Recommendation Waive reading of all resolutions and ordinances as appropriate C2. AMENDED CITY COUNCIL MEETING MINUTES OF JULY 15, 2014 (MEJIA) Recommendation Approve an amendment to the Minutes of the City Council meeting of July 15, 2014. San Luis Obispo - Regular Meeting Agenda of September 2, 2014 Page 4 C3. REQUEST FOR QUALIFICATIONS – TRANSPORTATION PLANNING AND ENGINEERING SERVICES (GRIGSBY/CRISP/HUDSON) Recommendation 1. Approve the Request for Qualifications (RFQ) to provide Transportation Planning and Engineering On-Call Services, Specification No. 100.50500.7227. 2. Authorize the City Manager to execute agreements with selected consulting firms. 3. Authorize the Finance Director, or his designee, to execute and amend Purchase Orders for individual consultant services contracts in an amount not-to-exceed the authorized project budget. 4. Authorize the City Manager, or her designee, to amend or extend the agreement for services in accordance with its terms and within the available annual budget. C4. FIXLINI NEIGHBORHOOD TRAFFIC MANAGEMENT (GRIGSBY/WHEELER/ HUDSON) Recommendation 1. Adopt the Fixlini Neighborhood Traffic Management (NTM) Action Plan. 2. Authorize the City Engineer to approve the construction plans and release the construction project for bids if final Engineer’s Estimates are within the available NTM budget. C5. ORDINANCE ADOPTION - AMENDING CHAPTER 13.07 OF THE SAN LUIS OBISPO MUNICIPAL CODE RELATING TO WATER CONSERVATION (MATTINGLY/MUNDS) Recommendation Adopt Ordinance No. 1607 (2014 Series) entitled “An Ordinance of the City of San Luis Obispo, California, adopting temporary mandatory restrictions on outdoor irrigation of ornamental landscapes or turf with potable water.” (Intro. on 08/19/14) San Luis Obispo - Regular Meeting Agenda of September 2, 2014 Page 5 C6. ADOPTION OF INTEGRATED REGIONAL WATER MANAGEMENT PLAN – RESOLUTION (MATTINGLY/HORTON) Recommendation Adopt a Resolution entitled “A Resolution of the City of San Luis Obispo, California, adopting the 2014 San Luis Obispo County Integrated Regional Water Management Plan and finding that the project is exempt from Section 21000 et seq. of the California Public Resources Code pursuant to Section 15262 of the California Environmental Quality Act Guidelines.” C7. LEASE FINANCING PROPOSAL FOR COMPUTER AND COPIER ACQUISITIONS AND RELATED DOCUMENTS - RESOLUTION (PADILLA) Recommendation 1. Approve the lease documents provided by Bank of the West to establish a line of credit to provide short term lease financing for the acquisition of computer equipment, copiers and other select items that may be designated and approved by the City Council. 2. Approve the lease purchase of 17 copiers from MORE Office Equipment, of San Luis Obispo, in the amount of $102,304 and the amendment of the General Fund budget to reflect leasing transaction. 3. Approve the financing of the copiers using the credit line provided by Bank of the West. 4. Approve the use of the Bank of the West credit line for the future financing of Mobile Data Computers and related network equipment subject to the Council’s future approval of the acquisition of said equipment. 5. Direct staff to return in the future with any requests to borrow additional amounts from the credit line. 6. Adopt a Resolution entitled “A Resolution of the City Council of the City of San Luis Obispo, extract of minutes.” C8. 2014 WATER RESOURCES STATUS REPORT (MATTINGLY/HORTON) Recommendation Receive and file the 2014 Water Resources Status Report. San Luis Obispo - Regular Meeting Agenda of September 2, 2014 Page 6 C9. LOS OSOS VALLEY ROAD (LOVR) INTERCHANGE CONSTRUCTION EASEMENT AMENDMENT (GRIGSBY/MANDEVILLE) Recommendation Accept the First Amendment to Temporary Construction Easement Deed from BNB, a California general partnership, and authorize the Mayor to execute a Certificate of Acceptance. C10. MUNICIPAL CODE AMENDMENT AND UPDATES TO FLEET MANAGEMENT PROGRAM REGARDING COOPERATIVE PURCHASING PROCEDURES (GRIGSBY/BOCHUM/SMITH) Recommendation 1. Adopt Ordinance No. 1608 (2014 Series) entitled “An Ordinance of the City of San Luis Obispo, California, amending Section 3.24.060 of the San Luis Obispo Municipal Code regarding cooperative purchasing.” 2. Adopt a Resolution entitled “A Resolution of the City Council of the City of San Luis Obispo, California, updating the Fleet Management Program.” C11. REQUEST FOR PROPOSAL - UTILITY BILL AND BUSINESS LICENSE CORRESPONDENCE MAILING SERVICES (PADILLA) Recommendation Authorize the release of the Request for Proposal (RFP) for utility bill and business license correspondence mailing services. C12. REQUEST FOR PROPOSAL - INVESTMENT ADVISOR SERVICES (PADILLA) Recommendation Approve the Request of Proposal (RFP) documents for investment advisor services and authorize their release. C13. REQUEST FOR PROPOSAL - COST ALLOCATION PLAN AND LABOR RATE DEVELOPMENT SERVICES (PADILLA) Recommendation Authorize the release of the Request for Proposal (RFP) for Cost Allocation Plan and Labor Rate Development Services. San Luis Obispo - Regular Meeting Agenda of September 2, 2014 Page 7 PUBLIC HEARINGS PH1. APPEAL OF THE ARCHITECTURAL REVIEW COMMISSION’S APPROVAL OF AN ADDITION TO A SINGLE-FAMILY RESIDENCE INCLUDING A CREEK SETBACK EXCEPTION (APPLICATION ARC MI 175-13) – 1335 JOHNSON AVENUE (JOHNSON/OETZELL – 30 MINUTES) Recommendation Adopt a Resolution entitled “A Resolution of the City Council of the City of San Luis Obispo, California, denying an appeal and upholding the Architectural Review Commission’s action to approve an addition to a single -family residence and granting a creek setback exception for the project at 1335 Johnson Avenue (ARCMI 175-13).” PH2. ACTION ON THE FINAL ENVIRONMENTAL IMPACT REPORT AND AMENDMENTS TO THE AIRPORT AREA SPECIFIC PLAN FOR THE CHEVRON REMEDIATION AND DEVELOPMENT PROJECT Planning Commission Recommendation 1. Adopt a Resolution of the City Council of the City of San Luis Obispo, California, certifying the Final Environmental Impact Report for the Chevron Tank Farm Remediation and Development Project (Application # ER 92 -08),” with findings of overriding considerations relative to Air Quality and Transportation/Circulation. 2. Adopt a Resolution of the City Council of the City of San Luis Obispo, California, amending Chapters 3, 4, 6, 7, and 8 of the Airport Area Specific Plan (Application # ER, SPA 92-08).” Staff Recommendation 1. Provide direction regarding the terms of a potential Development Agreement with the applicant. San Luis Obispo - Regular Meeting Agenda of September 2, 2014 Page 8 BUSINESS ITEMS B1. LOCAL PARKING AUTHORITY FOR THE SOLE PURPOSE OF ALLOWING THE FORMATION OF A JOINT POWERS AUTHORITY - RESOLUTION (PADILLA – 20 MINUTES) Recommendation Adopt a Resolution entitled “A Resolution of the City Council of the City of San Luis Obispo, California, declaring that there is need for the Parking Authority of the City of San Luis Obispo to function in the City, appointing members of the Parking Authority, selecting a Chairperson of the Parking Authority and authorizing the taking of all other actions necessary in connection therewith.” B2. JOINT EXERCISE OF POWERS AGREEMENT CREATING THE SAN LUIS OBISPO PUBLIC FINANCING AUTHORITY - RESOLUTION (PADILLA – 10 MINUTES) Recommendation Adopt a Resolution entitled “A Resolution of the City Council of the City of San Luis Obispo, California, approving a Joint Exercise of Powers Agreement creating the San Luis Obispo Financing Authority, and authorizing certain other related actions.” CONVENE AS THE PARKING AUTHORITY B3. JOINT EXERCISE OF POWERS AGREEMENT CREATING THE SAN LUIS OBISPO PUBLIC FINANCING AUTHORITY - RESOLUTION (PADILLA – 10 MINUTES) Recommendation Adopt a Resolution entitled “A Resolution of the Parking Authority of the City of San Luis Obispo, California, approving a Joint Exercise of Powers Agreement creating the San Luis Obispo Public Financing Authority, and authorizing certain other related actions.” B4. FINANCIAL PLAN SCHEDULE FOR 2015-17 (LICHTIG/PADILLA – 15 MINUTES) Recommendation Approve the goal setting process and timetable for development of the 2015-17 Financial Plan. San Luis Obispo - Regular Meeting Agenda of September 2, 2014 Page 9 COUNCIL LIAISON REPORTS (not to exceed 15 minutes) Council Members report on conferences or other City activities. Time limit—3 minutes. COUNCIL COMMUNICATIONS (not to exceed 15 minutes) At this time, any Council Member or the City Manager may ask a question for clarification, make an announcement, or report briefly on his or her activities. In addition, subject to Council Policies and Procedures, they may provide a reference to staff or other resources for factual information, request staff to report back to the Council at a subsequent meeting concerning any matter, or take action to direct staff to place a matter of business on a future agenda. (Gov. Code Sec. 54954.2) ADJOURNMENT Adjourn to a Special Meeting to be held on Tuesday, September 16, 2014 at 4:00 p.m. in the City Council Chambers, 990 Palm Street, San Luis Obispo, California. The next Regular Meeting will be held on Tuesday, September 16, 2014 at 6:00 p.m. in the City Council Chambers located at 990 Palm Street, San Luis Obispo, California. San Luis Obispo - Regular Meeting Agenda of September 2, 2014 Page 10 LISTENING ASSISTIVE DEVICES are available for the hearing impaired--please see City Clerk. The City of San Luis Obispo wishes to make all of its public meetings accessible to the public. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities. Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such request to the City Clerk’s Office at (805) 781 -7100 at least 48 hours before the meeting, if possible. Telecommunications Device for the Deaf (805) 781-7107. City Council regular meetings are televised live on Charter Channel 20. Agenda related writings or documents provided to the City Council are available for public inspection in the City Clerk’s Office located at 990 Palm Street, San Luis Obispo, during normal business hours, and on the City’s website www.slocity.org. Persons with questions concerning any agenda item may call the City Clerk’s Office at (805) 781 -7100.