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HomeMy WebLinkAbout08-19-2014 AGENDA City of San Luis Obispo, Council Agenda, City Hall, 990 Palm Street, San Luis Obispo Tuesday, August 19, 2014 4:00 PM SPECIAL MEETING Council Chamber 990 Palm Street CALL TO ORDER: Mayor Jan Marx ROLL CALL: Council Members John Ashbaugh, Dan Carpenter, Kathy Smith, Vice Mayor Carlyn Christianson, and Mayor Jan Marx STUDY SESSION ITEMS SS1. CITY OF SAN LUIS OBISPO’S 2014 BENCHMARK COMPENSATION REPORT (IRONS – 90 MINUTES) Recommendation Discuss and provide input on the City of San Luis Obispo’s 2014 Benchmark Compensation Report. ADJOURN TO REGULAR MEETING OF AUGUST 19, 2014 San Luis Obispo - Regular Meeting Agenda of August 19, 2014 Page 2 6:00 p.m. REGULAR MEETING Council Chamber 990 Palm Street CALL TO ORDER: Mayor Jan Marx ROLL CALL: Council Members John Ashbaugh, Dan Carpenter, Kathy Smith, Vice Mayor Carlyn Christianson, and Mayor Jan Marx PLEDGE OF ALLEGIANCE: Vice Mayor Christianson INTRODUCTIONS NEW DIRECTOR OF SAN LUIS OBISPO COUNTY LIBRARIES – CHRISTOPHER BARNICKEL (MARX) PUBLIC COMMENT PERIOD FOR ITEMS NOT ON THE AGENDA (not to exceed 15 minutes total) The Council welcomes your input. You may address the Council by completing a speaker slip and giving it to the City Clerk prior to the meeting. At this time, you may address the Council on items that are not on the agenda. Time limit is three minutes. State law does not allow the Council to discuss or take action on issues not on the agenda, except that members of the Council or staff may briefly respond to statements made or questions posed by persons exercising their public testimony rights (Gov. Code Sec. 54954.2). Staff may be asked to follow up on such items. CONSENT AGENDA A member of the public may request the Council to pull an item for discussion. Pulled items shall be heard at the close of the Consent Agenda unless a majority of the Council chooses another time. The public may comment on any and all items on the Consent Agenda within the three minute time limit. C1. WAIVE READING IN FULL OF ALL RESOLUTIONS AND ORDINANCES (MEJIA) Recommendation Waive reading of all resolutions and ordinances as appropriate San Luis Obispo - Regular Meeting Agenda of August 19, 2014 Page 3 C2. MINUTES OF CITY COUNCIL MEETING OF JUNE 17, JULY 1, AND JULY 15, 2014 (MEJIA) Recommendation Approve the Minutes of the City Council meeting of June 17, July 1, and July 15, 2014. C3. REQUEST FOR PROPOSALS FOR EVENTS PROMOTION OUTREACH SERVICES FROM PROMOTIONAL COORDINATING COMMITTEE – SPECIFICATION NO. 91305 (CODRON/CANO) As Recommended by the Promotional Coordinating Committee 1. Authorize the issuance of a Request for Proposal Specification No. 91305 for Events Promotion Outreach Services. 2. Authorize the City Manager to enter into a contract for Events Promotion Outreach Services based on the recommendation by the Promotional Coordinating Committee. C4. REQUEST FOR PROPOSALS TO FURNISH UNIFORM AND LINEN SERVICES – SPECIFICATION NO. 91304 (GRIGSBY/BETZ) Recommendation 1. Approve the “Request for Proposals to Furnish Uniform and Linen Services, Specification No. 91304.” 2. Authorize staff to distribute the Request for Proposals. 3. Authorize the City Manager to execute an agreement if the contract price is within the available annual budget of $74,200 for uniform services. C5. REQUEST FOR PROPOSALS _FOR PARK FACILITIES JANITORIAL SERVICES – SPECIFICATION NO. 50200-2014J (GRIGSBY/LYNCH) Recommendation 1. Approve Request for Proposals for "Park Facilities Janitorial Services.” 2. Authorize staff to advertise for proposals. 3. Authorize the City Manager to award the agreement for services if the annual total is within the available annual budget of $87,200 for park restroom janitorial services. 4. Authorize the City Manager, or her designee, to amend or extend the agreement for services in accordance with its terms and within the available annual budget. San Luis Obispo - Regular Meeting Agenda of August 19, 2014 Page 4 C6. COLLECTION OF DELINQUENT SOLID WASTE COLLECTION AND DISPOSAL ACCOUNTS – RESOLUTION (MATTINGLY/MUNDS) Recommendation 1. Rescind Resolution No. 10540 (2014 Series) entitled “A Resolution of the City Council of the City of San Luis Obispo, California, authorizing the San Luis Obispo County Assessor to assess amounts due on delinquent solid waste collection and disposal accounts as liens against the properties.” 2. Adopt a Resolution entitled “A Resolution of the City Council of the City of San Luis Obispo, California, authorizing the San Luis Obispo County Auditor to assess amounts due on delinquent solid waste collection and disposal accounts as liens against the properties pursuant to California Government Code Section 25828, ET SEQ,” which reflects text changes requested by the County Auditor’s Office. C7. COLLECTION OF FEES FOR 2014-15 FIRE AND LIFE SAFETY INSPECTIONS OF MULTI-FAMILY PROPERTIES - RESOLUTION (OLSON/MAGGIO) Recommendation 1. Rescind Resolution No. 10528 (2014 Series) entitled “A Resolution of the City Council of the City of San Luis Obispo, California, authorizing collection of fees for 2014-15 Fire and Life Safety Inspections of Multi-Dwelling properties containing three or more dwelling units on the secured property tax roll.” 2. Adopt a Resolution entitled “A Resolution of the City Council of the City of San Luis Obispo, California, authorizing the San Luis Obispo County Auditor to collect fees for 2014-15 Fire and Life Safety Inspections of Multi-Dwelling properties containing three or more dwelling units on the secured property tax roll pursuant to California Government Code Section 54988, ET SEQ,” which reflects text changes required by the County Auditor’s Office. C8. EMPLOYEE AND LEADERSHIP DEVELOPMENT PROGRAM CONTRACT WITH CENTRE FOR ORGANIZATION EFFECTIVENESS (COE) (IRONS) Recommendation 1. Authorize the issuance of a purchase order to the COE in the amount of $170,000. 2. Authorize the City Manager to execute a sole source agreement with the COE not to exceed $170,000 to provide a “one-stop” comprehensive employee and leadership development and core competency program for the City of San Luis Obispo. San Luis Obispo - Regular Meeting Agenda of August 19, 2014 Page 5 C9. SOFTWARE SOLUTIONS - CONTRACT AMENDMENT (PADILLA/SCHMIDT) Recommendation Approve amendment to existing City contract with Software Solutions for testing and training services on Tyler/EnerGov software in the amount of $31,300. C10. REQUEST FOR PROPOSALS FOR CONTRACT WATER METER READING – SPECIFICATION NO. 91315 (MATTINGLY/HIX/ELKE/MUNDS) Recommendation Authorize staff to advertise a Request for Proposals for contract meter reading in order to resolve irregular billing period lengths and dates during the Winter Water Use billing cycle. C11. AMEND SCOPE OF WORK WITH JOHNSON AVIATION TO PROVIDE TECHNICAL ASSISTANCE THROUGH ENVIRONMENTAL REVIEW PROCESS AND HEARINGS FOR COUNCIL CONSIDERATION OF LAND USE AND CIRCULATION ELEMENT UPDATE (LUCE) (JOHNSON/LEVEILLE) Recommendation Authorize the Community Development Director to increase the scope of work and execute a contract amendment, using an amount not to exceed $44,900 from unspent contract services budget in the Community Development Department from Fiscal Year 2013-14, for Johnson Aviation to continue providing technical assistance during the update of the Land Use and Circulation Elements (LUCE), and to support the City in its effort to work with the Airport Land Use Commission on its plans to update the Airport Land Use Plan (ALUP). San Luis Obispo - Regular Meeting Agenda of August 19, 2014 Page 6 BUSINESS ITEMS AND PUBLIC HEARING ITEMS B1. GRANT FUNDING FOR PISMO PRESERVE ACQUISITION (CODRON/HILL – 15 MINUTES) Recommendation 1. Authorize a grant of $10,000 of Measure Y funding towards the acquisition of real property known as the Pismo Preserve. 2. Adopt a Resolution entitled “A Resolution of the City Council of the City of San Luis Obispo, California, approving a grant agreement with the Land Conservancy of San Luis Obispo County,” authorizing the Mayor to execute a Grant Agreement with The Land Conservancy of San Luis Obispo. PH2. EXCHANGE OF FEDERAL TRANSIT ADMINISTRATION 5307 FUNDS WITH THE REGIONAL TRANSIT AUTHORITY FOR CONGESTION MITIGATION AND AIR QUALITY (CMAQ) MONEY FOR THREE BUS REPLACEMENTS IN FY 2015 (GRIGSBY/ANGUIANO – 15 MINUTES) Recommendation 1. As recommended by the Central Area Programming Committee: a. Adopt revisions to the Fiscal Year 2013-14 Federal Transit Administration (FTA) Program of Projects. b. Adopt approval of the Fiscal Year 2014-15 FTA Program of Projects allowing the exchange of previously awarded capital funding ($202,000) and new capital funding ($442,000) to the Regional Transit Authority (RTA) in exchange for $1,125,000 in new CMAQ transit funding for the replacement of three buses for SLO Transit. 2. Approve the appropriation of $495,700 for the purchase of a third bus in 2014-15 and the amendment of the 5 Year Capital Improvement Plan by shifting this amount out of the 2015-16 Fiscal Year program. 3. Approve the use of $329,700 in State Transportation Development Act (TDA) funds for local match purposes to acquire the CMAQ Funding. 4. Adopt a Resolution entitled “A Resolution of the City Council of the City of San Luis Obispo, California, authorizing the filing of a revision to the 2013-14 Federal Capital Assistance Grant Application, filing of part of the FY 2014-15 Capital Assistance Grant Application and Congestion and Air Quality Mitigation (CMAQ) Application with the Federal Transit Administration.” San Luis Obispo - Regular Meeting Agenda of August 19, 2014 Page 7 PH3. REVISIONS TO CHAPTER 13.07 OF THE SAN LUIS OBISPO MUNICIPAL CODE REGARDING WATER CONSERVATION – ORDINANCE INTRODUCTION (MATTINGLY/MUNDS – 15 MINUTES) Recommendation 1. Introduce an Ordinance entitled “An Ordinance of the City of San Luis Obispo, California, adopting temporary mandatory restrictions on outdoor irrigation of ornamental landscapes or turf with potable water.” 2. Authorize the transfer of $30,000 from Water fund working capital to fund an educational and public outreach plan related to the City’s emergency drought regulations. PH4. INITIAL STEPS TO CONSIDER OVERRULE OF THE SAN LUIS OBISPO COUNTY AIRPORT LAND USE COMMISSION’S DETERMINATION THAT THE DRAFT LAND USE AND CIRCULATION ELEMENT UPDATE AND IMPLEMENTING ZONING REGULATIONS ARE INCONSISTENT WITH THE COUNTY AIRPORT LAND USE PLAN (JOHNSON/KAISER – 120 MINUTES) Recommendation 1. Review the County Airport Land Use Commission’s (ALUC) determination that the Land Use and Circulation Element (LUCE) Update and implementing zoning regulations are inconsistent with the County Airport Land Use Plan. 2. Consider a draft Resolution entitled “A Resolution of the City Council of the City of San Luis Obispo, California, directing staff to file with the San Luis Obispo County Airport Land Use Commission (ALUC) and Caltrans (Division of Aeronautics) draft findings that the proposed Land Use and Circulation Element (LUCE) Update is consistent with the purposes set forth in Public Utilities Code 21670 and that the City therefore intends to overrule the ALUC’s determination that the LUCE is inconsistent with the Airport Land Use Plan (ALUP).” San Luis Obispo - Regular Meeting Agenda of August 19, 2014 Page 8 B5. CONSIDERATION OF PROPOSED AMENDMENTS TO CHAPTER 1.24 OF THE SAN LUIS OBISPO MUNICIPAL CODE REGARDING APPEALS OF ADMINISTRATIVE CITATIONS (DIETRICK/ROSEN – 45 MINUTES) Recommendation Provide direction on the proposed amendments to Chapter 1.24 Titled “Administrative Code Enforcement Procedures” to establish a two tier administrative citation appeals review process. B6. MUNICIPAL CODE AMENDMENT REGARDING COOPERATIVE PURCHASING PROCEDURES (GRIGSBY/BOCHUM/SMITH – 15 MINUTES) Recommendation Introduce an Ordinance entitled “An Ordinance of the City of San Luis Obispo, California, amending Section 3.24.060 of the San Luis Obispo Municipal Code regarding cooperative purchasing.” COUNCIL LIAISON REPORTS (not to exceed 15 minutes) Council Members report on conferences or other City activities. Time limit—3 minutes. COUNCIL COMMUNICATIONS (not to exceed 15 minutes) At this time, any Council Member or the City Manager may ask a question for clarification, make an announcement, or report briefly on his or her activities. In addition, subject to Council Policies and Procedures, they may provide a reference to staff or other resources for factual information, request staff to report back to the Council at a subsequent meeting concerning any matter, or take action to direct staff to place a matter of business on a future agenda. (Gov. Code Sec. 54954.2) ADJOURNMENT Adjourn to a Special Meeting to be held on Tuesday, August 26, 2014 at 5:00 p.m. in the City Council Hearing Room, 990 Palm Street, San Luis Obispo, California to consider Closed Session matters. A Special Meeting will be held on Tuesday, September 2, 2014 at 4:00 p.m. in the City Council Chambers and the Regular meeting will commence at 6:00 p.m. in the City Council Chambers located at 990 Palm Street, San Luis Obispo, California. San Luis Obispo - Regular Meeting Agenda of August 19, 2014 Page 9 LISTENING ASSISTIVE DEVICES are available for the hearing impaired--please see City Clerk. The City of San Luis Obispo wishes to make all of its public meetings accessible to the public. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities. Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such request to the City Clerk’s Office at (805) 781 -7100 at least 48 hours before the meeting, if possible. Telecommunications Device for the Deaf (805) 781-7107. City Council regular meetings are televised live on Charter Channel 20. Agenda related writings or documents provided to the City Council are available for public inspection in the City Clerk’s Office located at 990 Palm Street, San Luis Obispo, during normal business hours, and on th e City’s website www.slocity.org. Persons with questions concerning any agenda item may call the City Clerk’s Office at (805) 781 -7100. Page intentionally left blank.