HomeMy WebLinkAboutC11 Amend Scope of Work Johnson AviationCity of San Luis Obispo, Council Agenda Report, Meeting Date, Item Number
FROM: Derek Johnson, Community Development Director
Prepared By: Brian Leveille, Associate Planner
SUBJECT: AMEND SCOPE OF WORK WITH JOHNSON AVIATION TO PROVIDE
TECHNICAL ASSISTANCE THROUGH ENVIRONMENTAL REVIEW
PROCESS AND HEARINGS FOR COUNCIL CONSIDERATION OF LAND
USE AND CIRCULATION ELEMENT UPDATE (LUCE)
RECOMMENDATION
1. Authorize the Community Development Director to increase the scope of work and
execute a contract amendment, using an amount not to exceed $44,900 from unspent
contract services budget in the Community Development Department from fiscal year
2013-14, for Johnson Aviation to continue providing technical assistance during the
update of the Land Use and Circulation Elements (LUCE), and to support the City in its
effort to work with the Airport Land Use Commission on its plans to update the Airport
Land Use Plan (ALUP).
DISCUSSION
Background
Johnson Aviation began work with the City in 2010, and has provided ongoing guidance related
to airport issues and is uniquely familiar with the City’s General Plan, the San Luis Obispo
County Airport Land Use Plan, Airport Master Plan, and State and Federal Guidelines governing
the operations and planning of airports. Johnson Aviation was originally selected through a
proposal process and has continued to demonstrate ongoing competence in the area of
aeronautical and airport planning.
Most recently, Johnson Aviation has been assisting the City in developing technical information
and analysis related to the County Airport Land Use Commission’s update of the ALUP, as well
as identifying constraints associated with that plan that may impact the Land Use Element
update. With consideration of land use designations that would allow potential residential
development on the Avila Ranch, San Luis Ranch, and Madonna (off Los Osos Valley Road)
sites, it is necessary for the City Council to have technical information so that objective and
factually supported data is available concerning what are adequate airport safety zones and
addresses noise considerations associated with continued and expanded operation of the San Luis
Obispo County Regional Airport (Airport) as shown in the adopted Airport Master Plan. Johnson
Aviation has been providing that support and developed an airport compatibility report that
addresses safety and noise constraints associated with City build-out envisioned in the LUCE,
and airport activity anticipated in the Airport Master Plan.
Johnson Aviation has been instrumental in providing technical information and support for the
Airport Compatibility Chapter of the LUCE update and in preparation of analysis and airport
land use related sections of the Draft EIR. Most recently, Johnson Aviation prepared the final
referral submittals of the LUCE update project for the Airport Land Use Commission and has
provided ongoing support to City staff in preparation of the draft Airport Overlay Zone (AOZ)
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Chapter. The Draft AOZ chapter is important for the implementation of Airport Land Use
Compatibility standards and safety measures in order for the City to demonstrate consistency
with State law in regards to the purpose and intent of the State Aeronautics Act (SAA).
There are four main work efforts for which the City needs assistance from Johnson Aviation:
1. Continued technical input and review associated with the LUCE Environmental Impact
Report (EIR).
2. Continued technical assistance to City staff in working with the County Airport Land Use
Commission (ALUC) to establish an update to the Airport Land Use Plan based on
technical standards and realistic airport operations assumptions.
3. Technical assistance in the preparation of findings, as required by the Public Utilities
Commission, for potential Council overrule of the ALUC’s determination of
inconsistency for the LUCE update.
4. Continuing assistance developing standards and regulations that implement the LUCE
update in the Airport area with Airport Overlay Zoning Regulations.
1. EIR Work
Johnson Aviation’s expertise is required in order to respond to comments received on LUCE
land use designations that would accommodate future development within areas currently in the
Airport Land Use Plan boundaries. Staff received comments from Cal Trans – Division of
Aeronautics and the ALUC that must be responded to with technical accuracy. Several important
areas planned for physical changes in the LUCE are directly affected by airport area planning
issues, including Avila Ranch, San Luis Ranch, Madonna at Los Osos Valley Road, Residential
near Los Verdes Park, Sunset/Prado area, and Broad Street Area - all of which are located within
the area covered by the adopted San Luis Obispo County Airport Land Use Plan.
2. Update of Airport Land Use Plan (ALUP)
The ALUC is in the process of updating the Airport Land Use Plan. The City continues in its
efforts to work with the ALUC in an open and collaborative manner based on factual
information, realistic airport operations scenarios, and technically supported standards. Staff
continues to rely on Johnson Aviation’s technical expertise to evaluate proposed assumptions
used for noise modeling purposes. Johnson Aviation is currently assisting staff with preparation
of a technical memorandum which responds to recently proposed noise modeling scenarios for
the Airport Land Use Plan update which will be discussed at the next ALUC meeting on August
20, 2014.
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Johnson aviation agreement amendment # 4 Page 3
3. ALUC Overrule Requirements
If the City Council determines it wishes to pursue the draft land use concepts in the LUCE
update, the Public Utilities Code §21676.5b authorizes a local jurisdiction to adopt land use
regulations that are consistent with the objectives of the State Aeronautics Act (SAA), but are not
consistent with an adopted Airport Land Use Plan within an airport area through a statutory
overrule process. Johnson Aviation continues to assist staff with preparation of detailed final
findings to support a potential Council overrule decision.
4. Development Standards/Regulations
In order to implement draft land use concepts and the draft Airport Chapter guidance in the Land
Use Element and to fulfill legal overrule requirements of the SAA, the City must have
companion implementation standards to address airport safety and noise considerations. Johnson
Aviation continues to assist City staff with support in ensuring that requirements of the State
Aeronautics Act have been satisfied in the event Council chooses the course of action to overrule
the ALUC’s determination the LUCE update is inconsistent with the Airport Land Use Plan.
This effort involves ensuring that safety and compatibility criteria of the California Airport Land
Use Planning Handbook are fully incorporated into relevant policy sections of the LUCE update,
and standards of the draft Airport Overlay Zone (AOZ).
If done at the General Plan level, subsequent review by the ALUC of individual development
projects consistent with the plan considered as part of the overrule process is not required. While
this approach is not typical, it will provide the City with the ability to establish safety zones that
have a rational nexus to operational, noise and safety data, and future land use decisions would
be made solely by the City. It would also provide a method for aligning the appropriate safety
zones and land use considerations with the City’s zoning maps and designations, thereby
providing more accurate information and certainty for the community.
FISCAL IMPACT
Johnson Aviation has been paid approximately $174,000 for services to date, with a significant
portion funded by local developers with projects directly impacted by airport land use
regulations. The latest proposal from Johnson Aviation entails an additional $44,900 in costs for
consultant services (Attachment 1). Funding for this additional work is proposed from the
General Fund; unspent contract services budget in Community Development from the 2013-2014
fiscal year.
ALTERNATIVES
1. The City Council could opt not to authorize additional work from Johnson Aviation. This
is not recommended because Johnson’s continued assistance in the final stages of the
LUCE update project is needed.
ATTACHMENTS
1. Proposal from Johnson Aviation
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Page 1 of 4
August 6, 2014
Mr. Derek Johnson
Director
Community Development Department
City of Perris San Luis Obispo
919 Palm Street
San Luis Obispo, CA 93401
Subject: Proposed Amendment 4 to June 23, 2010 Agreement (100-40400-7227) Airport Land
Use Planning Consulting Services, San Luis Obispo County Airport Land Use Plan
Update
Dear Mr. Johnson:
Thank you for the opportunity to provide this Proposed Amendment 4 to the existing subject Agreement
to assist the City of San Luis Obispo (“City”) with airport land use planning for the San Luis Obispo
County Regional Airport (“Airport” or “SBP”). The purpose of this Amendment 4 to the Agreement is to
support the environmental process for the Land Use and Circulation Element (“LUCE”) Update of the
City’s General Plan, related technical work and conformity determination process with the San Luis
Obispo Airport Land Use Commission. We are immediately available to begin work on the project.
Proposed Amendment 4 Scope of Work
The following is a list of tasks necessary for the project based upon our discussions. These tasks are
followed by a preliminary schedule and budget for each task.
Task 4.1: Prepare Technical Memo – ALUC Noise Modeling Approach: Consultant has
experience and expertise in airport noise analysis and related aviation forecasting tools,
techniques and processes. Consultant will prepare a technical memorandum to the City staff
addressing the ALUC’s proposed scope of work and related matters for an update to the San Luis
Obispo Regional Airport aircraft operations forecast and related noise analysis.
Task 4.1 Meetings: Assumes 2 Conference Calls for coordination with City staff and ALUC
staff.
Deliverable: Two (2) revisions of Technical Memo.
Task 4.2: Support LUCE FEIR Development: Consultant will work with City staff and the
LUCE EIR consultant to respond to comments provided during the Draft EIR public review
period. Responses will need to address airport land use issues, impacts analysis and related
documentation and may require assistance with developing mitigation measures in support of the
LUCE EIR consultant’s development of the FEIR for the LUCE Update to the City’s General
Plan. This task assumes that there will be coordination with both City staff and the LUCE EIR
consultant as directed by City staff.
Task 4.2 Meetings: Assumes 2 Conference Calls with City staff and LUCE EIR consultant.
Attachment 1
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Deliverable: Written review and comment on airport land use-related sections and potential
mitigation measures for the FEIR. Written input to response to comments.
Task 4.3: Planning Commission Meeting Support: Consultant will prepare for and attend
Planning Commission Meetings to address LUCE Update airport topics, Airport Overlay Zoning
and related matters.
Task 4.3 Meetings: Assumes 2 conference calls to coordinate with City staff and attendance at 1
Planning Commission Meeting (scheduled for September 24, 2014).
Deliverables: Input to presentation materials for Planning Commission Meeting.
Task 4.4: City Council Meetings Support: Consultant will prepare for and attend City
Council Meetings to address LUCE Update airport topics, Airport Overlay Zoning and related
matters.
Task 4.4 Meetings: Assumes 2 conference calls to coordinate with City staff and attendance at 2
City Council Meetings (scheduled for August 19, 2014 and October 21, 2014).
Deliverables: Input to presentation materials for City Council Meetings.
On-Call Tasks
The following additional tasks are included for the City’s planning and budgeting purposes only and
would be requested and authorized on an on-call, as-needed basis. City staff would coordinate with the
Consultant to request specific assistance within a defined scope, schedule and budget. The Consultant
will make every reasonable effort to assist the City with these efforts. An estimated cost per in-person
meeting and conference call or web conferencing is included to assist the City with planning and
budgeting these potential services.
Task 4.5: Coordinate with City Staff, GIS, City Council (On-Call): Consultant will meet
with the City staff and the San Luis Obispo City Council to address airport land use planning,
requirements as requested. This task would likely include meeting preparation, development of
presentation materials, technical findings development, public hearings and related consultation.
City staff will provide guidance and authorization for any services performed under this task.
Task 4.6: Coordinate with ALUC Subcommittee (On-Call): Consultant would likely meet
with the ALUP Subcommittee of the SBP ALUC to cover specific technical airport land use
planning requirements. These meetings would cover the ALUP Update that is currently
underway by the ALUC Subcommittee as directed by the ALUC. City staff will provide
guidance and authorization for any services performed under this task.
Task 4.7: Coordinate with ALUC (On-Call): Consultant would likely meet with the ALUC
to cover airport land use planning requirements. These meetings would cover the ALUP Update
that is currently underway by the ALUC Subcommittee as directed by the ALUC. This task will
include meeting preparation, development of presentation materials, public hearings and related
Attachment 1
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Page 3 of 4
consultation. City staff will provide guidance and authorization for any services performed under
this task.
Proposed Amendment 4 Schedule and Budget
This Project is assumed to start in August 2014 and continue for approximately eight months. Figure 1
provides an overview of the Proposed Amendment 4 Project Schedule for each of the tasks outlined
above.
Figure 1: Proposed Amendment 4 Project Schedule
The estimated budget for this project is based upon the foregoing scope of work and schedule. It is also
based upon our discussions and the City’s planning schedule for the LUCE Update process. Figure 2
provides an outline of the Estimated Amendment 4 Project Budget.
Figure 2: Estimated Amendment 4 Project Budget
On-Call Tasks costs would be undertaken on a time and materials basis for specific assignments as
directed by City staff. Johnson Aviation has been serving the airport land use planning needs of the City
for several years and has made extensive use of web conferencing capabilities to provide high quality and
cost-effective consultation to the City for these services. We would continue to provide services in this
manner as long as the City is comfortable with this approach. We would also make our staff available for
in-person meetings, hearings and briefings when the City staff think that this level of consultation is
AugSepOctNovDecJanFebMar
TaskTask Name
Task 4.1Prepare Technical Memo – ALUC Noise Modeling Approach
Task 4.2Support LUCE FEIR Development
Task 4.3Planning Commission Meeting Support
Task 4.4City Council Meetings Support
On-Call Tasks (ALUP Update)
Task 4.5Coordinate with City Staff, GIS, City Council - ALUP Update
Task 4.6Coordinate with ALUC Subcommittee - ALUP Update
Task 4.7Coordinate with ALUC - ALUP Update
2014 2015
Task Task Name
Estimated Labor
Hours
Estimated Labor
Cost
Estimated
Expenses
Estimated Total
Budget
Task 4.1Prepare Technical Memo – ALUC Noise Modeling Approach16$3,760
Task 4.2Support LUCE FEIR Development50$11,750
Task 4.3Planning Commission Meeting Support40$9,400
Task 4.4City Council Meetings Support40$9,400
Subtotal Scoped Tasks 146$34,310$590$34,900
On-Call Tasks (See Scope for On-Call Rates)
Task 4.5Coordinate with City Staff, GIS, City Council22$5,170
Task 4.6Coordinate with ALUC Subcommittee10$2,350
Task 4.7Coordinate with ALUC10$2,350
Subtotal On-Call Tasks42$9,870$130$10,000
Total Amendment 4 188$44,180$720$44,900
Attachment 1
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necessary. Below is a list of hourly and daily costs for these types of services to aid the City with
planning and budgeting for these types of on-call services.
Web Conferencing/Conference Call Consulting Services:
Nick Johnson hourly rate - $235 per hour
Dorota Skrzypek hourly rate - $180 per hour
Internet/Phone Services provided - $5 per hour
In-Person Meeting Consulting Services (1-day trip):
Nick Johnson daily rate - $1,880 maximum
Mileage @ 2014 IRS Rate - $188.70
ME&I Per Diem @ 0.75 of GSA Rate for San Luis Obispo - $49.50
Lodging (2 or more day trip) – at cost (GSA Rate ranges between $105 and $126/night)
Our firm looks forward to continuing work with you on this project and we are ready to serve your needs.
If you have any questions about this Proposed Amendment 4 to our existing Agreement, please call me.
Sincerely,
Nick Johnson, Owner
Johnson Aviation
Attachment 1
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