HomeMy WebLinkAboutC2 06-17-14, 07-01-14 Joint, 07-01-14, & 07-15-14 MinutesCOUNCIL MFFTING: `U 11� 1 Z o l q
ITEM NO.: r2
Council Memorandum
Date: August 18, 2014
TO: City Council
FROM: Anthony Mejia, City Clerk
VIA: Katie Lichtig, City Manager 1�
SUBJECT: Modifications to Minutes of July 1, 2014 and July 15, 2014
Please note that the City Council minutes of July 1, 2014 (Page C2 -23) should be modified as
follows:
COUNCIL COMMUNICATIONS
Council directed the City Attorney to send Council a memorandum regarding adverse impacts of
application of revised Fair Political Practices Commission (FPPC) conflict of interest regulations
on local representation.
In addition, the City Council minutes of July 15, 2014 (C2 -27) should be modified as follows:
C3. APPROVAL OF WORLD TRADE CENTER MEMORIAL PUBLIC ART
DESIGN AND PUBLIC ART CONTRACT - SPECIFICATION NO. 91018
Council Member Ashbaugh noted for the record that he has concerns regarding the
necessity of removing the tree for the World Trade Center Memorial Public Art: it was
noted that the Tree Committee will consider the tree removal at a future meeting.
MOTION BY COUNCIL MEMBER ASHBAUGH, SECOND BY VICE MAYOR
CHRISTIANSON, CARRIED 5 -0, to:
1. Conceptually approve the public art design "Standing Tall" for the City of San Luis
Obispo World Trade Center Memorial public art project for the City's Emergency
Dispatch Communications Center and Fire Station No. 1 located at 2160 Santa
Barbara Avenue.
2. Award a public art contract with Kathleen Caricof in the amount of $62,000 for the
design, fabrication and installation of the World Trade Center Memorial public art
project, Specification No. 91018.
3. Approve the use and transfer of Public Art Completed Projects funding in the
amount of $16,350 to the World Trade Center Memorial projects' construction
phase for site preparation.
MEETING DATE: August 19, 2014 ITEM: C2
MINUTES
CITY OF SAN LUIS OBISPO
REGULAR MEETING OF THE CITY COUNCIL
Tuesday, June 17, 2014
Regular Meeting – 6:00 p.m.
Council Chamber, 990 Palm Street
San Luis Obispo, California
CALL TO ORDER
A Regular Meeting of the San Luis Obispo City Council was called to order on Tuesday,
June 17, 2014 at 6:00 p.m. in the City Council Hearing Room, located at 990 Palm
Street, San Luis Obispo, California, by Mayor Marx.
ROLL CALL
Council Members
Present: Council Members John Ashbaugh, Dan Carpenter, Kathy Smith, Vice
Mayor Carlyn Christianson, and Mayor Jan Marx
Council Member
Absent: None
City Staff
Present: Katie Lichtig, City Manager, Christine Dietrick, City Attorney, Michael
Codron, Assistant City Manager, and Anthony Mejia, City Clerk, were
present at Roll Call. Other staff members presented reports or responded
to questions as indicated in the minutes.
PLEDGE OF ALLEGIANCE
Council Member Smith led the Pledge of Allegiance.
APPOINTMENTS
A1. APPOINTMENT TO THE HUMAN RELATIONS COMMISSION
City Clerk Mejia reviewed the contents of the Council Agenda Report and
responded to Council inquiries.
MOTION BY COUNCIL MEMBER SMITH, SECOND BY COUNCIL MEMBER
ASHBAUGH, CARRIED 5-0, to confirm the appointment of Maria Dolores Troy to
the Human Relations Commission to complete an unexpired term through March
31, 2016.
C2 - 1
City Council Meeting Minutes – June 17, 2014 Page 2
PUBLIC COMMENT
Greg Kincad, San Luis Obispo, urged Council to approve the Laguna Lake Natural
Reserve Conservation Plan and to explore financing options.
CONSENT AGENDA
Kevin Harris, representing the San Luis Obispo Little Theater, expressed gratitude to
the Promotional Coordinating Committee (PCC) and Council for its Grants-In-Aid
funding support.
Jill LeMieux, Chair of the PCC, explained the process undertaken by the PCC to
recommend organizations for funding support, noting that 26 of 28 applicants are
recommended for grants.
The following individuals addressed Council in support of the Human Relations
Commission’s recommendation for the 2014-15 Grants-In-Aid funding:
Pearl Munak, representing Transitional Food and Shelter, Inc.
Monica Grant, representing the San Luis Obispo County YMCA
James Statler, representing the Community Counseling Center
Julian McAdam, representing the Senior Nutrition Program of San Luis Obispo County
Marilyn Mayor, representing Noor Clinic
Gail Stoneburg, representing the Assistance League of San Luis Obispo County
Carl Hanson, representing the Food Bank Coalition
Carol Florence and Madge Morningstar, representing Big Brothers and Big Sisters of
San Luis Obispo County
MOTION BY COUNCIL MEMBER ASHBAUGH, SECOND BY COUNCIL MEMBER
SMITH, CARRIED 5-0, to approve Consent Calendar Items C1 thru C11.
C1. WAIVE READING IN FULL OF ALL RESOLUTIONS AND ORDINANCES
MOTION BY COUNCIL MEMBER ASHBAUGH, SECOND BY COUNCIL
MEMBER SMITH, CARRIED 5-0, to waive reading of all resolutions and
ordinances as appropriate.
C2 - 2
City Council Meeting Minutes – June 17, 2014 Page 3
C2. MINUTES OF CITY COUNCIL MEETINGS OF MAY 20, 2014
MOTION BY COUNCIL MEMBER ASHBAUGH, SECOND BY COUNCIL
MEMBER SMITH, CARRIED 5-0, to approve the Minutes of the City Council
meeting of May 20, 2014.
C3. 2014-15 EVENT PROMOTION GRANTS-IN-AID FUNDING
MOTION BY COUNCIL MEMBER ASHBAUGH, SECOND BY COUNCIL
MEMBER SMITH, CARRIED 5-0, to:
1. Tentatively approve $90,000 from the 2014-15 Community Promotions
budget for Grants-in-Aid funding to the recommended non-profit
organizations, contingent on Council adoption of the 2013-15 Financial Plan
Supplement and 2014-15 Budget.
2. Authorize the City Manager to execute the grant agreements with the
applicants.
C4. 2014-15 HUMAN RELATIONS COMMISSION GRANTS-IN-AID FUNDING
MOTION BY COUNCIL MEMBER ASHBAUGH, SECOND BY COUNCIL
MEMBER SMITH, CARRIED 5-0, to:
1. Tentatively approve the 2014-15 Grants-in-Aid allocations in the amount of
$133,900 contingent on Council adoption of the 2013-15 Financial Plan
Supplement and 2014-15 Budget.
2. Authorize the City Manager to execute agreements with each grant recipient.
C5. COOPERATION AGREEMENT WITH THE COUNTY OF SAN LUIS OBISPO
REGARDING CITY PARTICIPATION IN THE URBAN COUNTY COMMUNITY
DEVELOPMENT BLOCK GRANT FEDERAL PROGRAM FOR FISCAL YEARS
2015-2017 – RESOLUTION
MOTION BY COUNCIL MEMBER ASHBAUGH, SECOND BY COUNCIL
MEMBER SMITH, CARRIED 5-0, to adopt Resolution No. 10533 (2014 Series)
entitled “A Resolution of the City Council of the City of San Luis Obispo,
California, approving a Cooperation Agreement between the City and County of
San Luis Obispo to recognize joint participation in the Urban County Grant
Program for Fiscal Years 2015-2017.”
C2 - 3
City Council Meeting Minutes – June 17, 2014 Page 4
C6. AGREEMENT AND GENERAL RELEASE WITH MADONNA PROPERTIES
MOTION BY COUNCIL MEMBER ASHBAUGH, SECOND BY COUNCIL
MEMBER SMITH, CARRIED 5-0, to approve an agreement and general release
with Madonna Properties in the amount of $509,337.80 providing for the
decommissioning of the City’s Madonna Sewer Lift Station; relieving the City of
all future operations and maintenance obligations related to the station; and
waiving potential claims against the City related to the location and operation of
the station.
C7. APPOINTMENT TO BOARD OF DIRECTORS AND APPOINTMENTS OF
ALTERNATES FOR CALIFORNIA JOINT POWERS INSURANCE AUTHORITY
(CJPIA)
MOTION BY COUNCIL MEMBER ASHBAUGH, SECOND BY COUNCIL
MEMBER SMITH, CARRIED 5-0, to:
1. Appoint the Mayor to represent the City of San Luis Obispo on the Board of
Directors for the CJPIA.
2. Appoint the Vice Mayor, City Manager, Director of Finance and Information
Technology, Director of Human Resources and Human Resources Manager
as alternate representatives to the Board of Directors for the CJPIA.
3. Delegate authority to the Mayor for future appointments to CJPIA Board of
Directors.
C8. 2012-13 CENTRAL SERVICE COST ALLOCATION PLANS
MOTION BY COUNCIL MEMBER ASHBAUGH, SECOND BY COUNCIL
MEMBER SMITH, CARRIED 5-0, to approve the 2012-13 Central Service Cost
Allocation Plans dated May 2014.
C9. APPROPRIATIONS LIMIT FOR 2014-15 - RESOLUTION
MOTION BY COUNCIL MEMBER ASHBAUGH, SECOND BY COUNCIL
MEMBER SMITH, CARRIED 5-0, to adopt Resolution No. 10534 (2014 Series)
entitled “A Resolution of the City Council of the City of San Luis Obispo,
California, adopting the appropriations limit for 2014-15.”
C2 - 4
City Council Meeting Minutes – June 17, 2014 Page 5
C10. GARTNER PROFESSIONAL SERVICES - AGREEMENT EXTENSION
MOTION BY COUNCIL MEMBER ASHBAUGH, SECOND BY COUNCIL
MEMBER SMITH, CARRIED 5-0, to:
1. Approve the extension of an agreement with Gartner Inc. in the amount of
$25,600 for Information Technology advisor professional services.
2. Authorize the Finance & Information Technology Director to sign the
agreement to be funded from the 2014-15 Network Services budget.
3. Authorize the Finance & Information Technology Director to extend the
Gartner agreement for the following two years pending approval of the
Network Services budget with adequate funding for each consecutive year.
C11. MODIFICATION TO COMPENSATION FOR COUNCIL MEMBERS JOHN
ASHBAUGH AND DAN CARPENTER FOR CURRENT TERM OF OFFICE -
RESOLUTIONS
MOTION BY COUNCIL MEMBER ASHBAUGH, SECOND BY COUNCIL
MEMBER SMITH, CARRIED 5-0, to:
1. Adopt Resolution No. 10535 (2014 Series) entitled “A Resolution of the City
Council of the City of San Luis Obispo, California, modifying the
compensation of Council Member John Ashbaugh to $12,000, effective June
19, 2014, through the remainder of his terms of office.”
2. Adopt Resolution No. 10536 (2014 Series) entitled “A Resolution of the City
Council of the City of San Luis Obispo, California, modifying the
compensation of Council Member Dan Carpenter to $12,000, effective
January 1, 2014, through the remainder of his terms of office.”
PUBLIC HEARINGS
PH1. APPEAL OF TREE COMMITTEE DECISION TO DENY A TREE REMOVAL
APPLICATION AT 902 PEACH STREET - RESOLUTION
Mayor Marx and Council Member Ashbaugh disclosed ex parte communications
with the applicant and Council Member Smith advised that she visited the site.
Director of Public Works, City Arborist Combs, and Matt Ritter, Tree Committee
Chair, narrated a presentation entitled “Appeal of Three Committee Decision -
902 Peach Street” and responded to Council inquires.
Mayor Marx opened the Public Hearing.
C2 - 5
City Council Meeting Minutes – June 17, 2014 Page 6
Ken Carpenter, representing the Applicant, urged Council to support the appeal
of the Tree Committee’s decision, asserting that the subject trees are a hardship
and creating trip hazards; expressed a willingness to replace the trees if required
by the City; noted that the neighbors have submitted letters expressing no
opposition to the removal of the trees.
There being no others desiring to speak on this item, the Public Hearing was
closed.
Following discussion, MOTION BY COUNCIL MEMBER ASHBAUGH, SECOND
BY VICE MAYOR CHRISTIANSON, CARRIED 4-1 (COUNCIL MEMBER
CARPENTER VOTING NO), to adopt Resolution No. 10537 (2014 Series)
entitled “A Resolution of the City Council of the City of San Luis Obispo,
California, denying an appeal to the Tree Committee decision to deny a tree
removal request at 902 Peach Street.”
RECESS
Council recessed at 8:16 p.m. and reconvened at 8:30 p.m., with all Council Members
present.
B1. FINANCIAL RESPONSIBILITY PHILOSOPHY, 2014 BENCHMARK STUDY,
AND DISCUSSION OF TOOLS TO IMPROVE TRANSPARENCY AND
ACCOUNTABILITY OF CITY EXPENDITURES
Assistant City Manager Codron, Director of Human Resources Irons, Principal
Analyst David, and Special Projects Manager Hermann narrated a presentation
entitled “Improving Transparency and Accountability” and responded to Council
inquires.
Tim Williams, representing the Chamber of Commerce, expressed support for
the proposed fiscal responsibility commitments and accountability measures;
suggested that the City develop an estimate for pension liabilities and deferred
maintenance.
Ermina Karim, representing the Chamber of Commerce, voiced support for the
progress achieved in renewing Measure Y; addressed the importance of
transparency and accountability in City finances; noted that rising benefit costs
are a challenge for all businesses.
Barry Vanderkelen, representing the Chamber of Commerce, urged Council to
develop a plan of action to address employee benefit and pension costs prior to
the November election.
Gordon Mullin, San Luis Obispo, voiced support for improved transparency in
City finances.
C2 - 6
City Council Meeting Minutes – June 17, 2014 Page 7
In response to Council inquiry, Public Works Director Grigsby spoke on the
deferred maintenance of storm drains, asphalt pavement, traffic signals, and
bicycle facilities, noting that approximately 30-40% of needed funding is typically
allocated per year.
Following discussion and by Council consensus, Council:
1. Received and filed the 2014 City of San Luis Obispo Benchmark Study titled,
“Measuring Our Performance.”
2. Directed staff to return to Council on July 1, 2014 for consideration of the
Financial Responsibility Philosophy with the following modifications:
a. Add “Whereas, the City will strive to achieve fiscal economic and
environmental accountability and sustainability, as well as maintain a
quality of life residents find desirable for current and future generations.”
b. Add “Whereas, ultimate accountability for the fiscal health of the
community rests with the elected City Council.”
c. Modify Item A to read as “Informed Decision-making. The City will identify
and consider immediate and long-term economic, social, and
environmental impacts of all decisions presented considered by the
Council.”
d. Modify Item B to read as “Shared Responsibility. The City recognizes a
shared responsibility between the employee and employer to appropriately
fund employee benefits, including pension benefits. Ensuring an
appropriate balance is a valuable tool in attracting and retaining well
qualified employees that deliver services to the community while
maintaining a long-term sustainable and balanced budget.”
e. Modify Item D to read as “Aligned Investments. The City shall allocate
resources in alignment with community needs and priorities for
maintaining and/or adding capital project assets or services.”
f. Modify Item F to read as “Long-Term Unfunded Liabilities. The City will
identify all long-term liabilities including unfunded pension obligations and
strive to achieve a higher funded portion of pension obligations and shall
manage all liabilities to maintain and enhance fiscal responsibility.
g. Add Item G to read as “Continued Efficiency and Effectiveness. The City
will explore and implement operational efficiencies including alternative
service delivery best management practices and cost containment while
preserving effectiveness.
(Council action continued on next page)
C2 - 7
City Council Meeting Minutes – June 17, 2014 Page 8
3. Provided direction to staff relative to seeking public input regarding access to
City data and performance measurements to increase transparency and
accountability of City operations, noting that staff should seek input from
residents and business and neighborhood groups.
PH2. ADOPTION OF THE 2013-15 FINANCIAL PLAN SUPPLEMENT AND 2014-15
BUDGET - RESOLUTION
Director of Finance and Information Technology Padilla and Budget Manager
Lamers narrated a presentation entitled “2013-15 Financial Plan Supplement”
and responded to Council inquires.
Mayor Marx opened and closed the Public Hearing, there being no one desiring
to speak on this item.
In response to Council inquiry, Community Development Director Johnson
advised that the ability to utilize development service revenue will enable the City
to quickly respond to increases in development activity; noted that the City is
undertaking efforts to improve its reporting of development activity.
MOTION BY COUNCIL MEMBER ASHBAUGH, SECOND BY VICE MAYOR
CHRISTIANSON, CARRIED 5-0, to adopt Resolution No. 10538 (2014 Series)
entitled “A Resolution of the City Council of the City of San Luis Obispo,
California, approving the 2013-15 Financial Plan Supplement and adopting the
2014-15 Budget and the carryover of certain unspent appropriations along with
recommended changes to the 2013-14 Budgets of various funds.”
MOTION BY COUNCIL MEMBER ASHBAUGH, SECOND BY VICE MAYOR
CHRISTIANSON, CARRIED 5-0, to approve amendments to the 2013-14
budgets of various funds.
MOTION BY COUNCIL MEMBER ASHBAUGH, SECOND BY VICE MAYOR
CHRISTIANSON, CARRIED 5-0, to adopt Resolution No. 10539 (2014 Series)
entitled “A Resolution of the City Council of the City of San Luis Obispo,
California, approving the amendment of the Financial Management Manual and
the Budget and Fiscal Policies Section of the 2013-15 Financial Plan to reflect a
policy concerning the reallocation of development fees.”
MOTION BY MAYOR MARX, SECOND BY COUNCIL MEMBER SMITH,
CARRIED 5-0, to restore Public Art funding back to 1% policy level.
MOTION BY VICE MAYOR CHRISTIANSON, SECOND BY COUNCIL MEMBER
SMITH, CARRIED 5-0, to approve Traffic Impact Fee support for Debt Service
equal to at least one-half of the annual payment.
C2 - 8
City Council Meeting Minutes – June 17, 2014 Page 9
LIAISON REPORTS
Council liaison reports were received from Council Members Ashbaugh and Smith and
Mayor Marx.
COUNCIL COMMUNICATIONS
None.
ADJOURNMENT
The City Council adjourned at 9:40 p.m., to a Joint City Council and Planning
Commission meeting to be held on Tuesday, July 1, 2014 at 5:00 p.m. to discuss the
draft Environmental Impact Report for the Land Use and Circulation Element. The
Regular Meeting will commence at 6:00 p.m. in the City Council Chambers located at
990 Palm Street, San Luis Obispo, California.
_____________________
Anthony J. Mejia
City Clerk
APPROVED BY COUNCIL: XX/XX/14
C2 - 9
MINUTES
CITY OF SAN LUIS OBISPO
SPECIAL JOINT MEETING OF THE
CITY COUNCIL AND PLANNING COMMISSION
Tuesday, July 1, 2014
Special Joint Meeting – 5:00 p.m.
Council Chamber, 990 Palm Street
San Luis Obispo, California
CALL TO ORDER
A Special Joint meeting of the City of the San Luis Obispo City Council and Planning
Commission was called to order on Tuesday, July 1, 2014 at 5:00 p.m. in the City
Council Chamber, located at 990 Palm Street, San Luis Obispo, California, by Mayor
Marx.
ROLL CALL
Council Members
Present: Council Members John Ashbaugh, Dan Carpenter, Kathy Smith, Vice
Mayor Carlyn Christianson, and Mayor Jan Marx
Council Members
Absent: None
Planning Commissioners
Present: Planning Commissioners Michael Draze, John Fowler, William Riggs,
Vice-Chairperson Michael Multari, and Chairperson John Larson
Planning Commissioner
Absent: Hemalata Dandekar and Ronald Malak
City Staff
Present: Katie Lichtig, City Manager, Christine Dietrick, City Attorney, Michael
Codron, Assistant City Manager, and Anthony Mejia, City Clerk, were
present at Roll Call. Other staff members presented reports or responded
to questions as indicated in the minutes.
C2 - 10
City Council/Planning Commission Meeting Minutes – July 1, 2014 Page 2
PUBLIC HEARING
PH1. PRESENTATION OF THE PUBLIC HEARING SCHEDULE OF THE LAND USE
AND CIRCULATION ELEMENTS OF THE GENERAL PLAN (LUCE) UPDATE
AND DRAFT ENVIRONMENTAL IMPACT REPORT (DEIR) TO PLANNING
COMMISSION AND CITY COUNCIL
Council Member Smith announced that she has a conflict of interest because she
owns property within the proposed Airport Land Use Overlay Zone.
Council Member Ashbaugh announced that he has a conflict of interest because
he owns property within 500’ of the Bishop Knolls Special Planning Area.
Council Member Carpenter announced that he has a conflict of interest because
he owns property within 500’ of the General Hospital Special Planning Area.
Commissioners Draze and Fowler announced that they may have potential
conflicts of interest because each individual owns property which may be
impacted by the proposed Airport Land Use Overlay Zone
City Attorney Dietrick explained that the rule of necessity applies due to a lack of
quorum available for City Council and Planning Commission deliberations.
Following a random drawing by lot, Council Member Smith and Commissioner
Draze returned to the dais and Council Members Ashbaugh and Carpenter and
Commissioner Fowler left the Chambers at 5:12 p.m.
Community Development Director Johnson, Traffic Manager Hudson, and Jeff
Oliveira, Oliveira Environmental Consulting, narrated a PowerPoint presentation
entitled “Land Use and Circulation Element” and responded to Council and
Planning Commission inquiries.
Mayor Marx opened the Public Hearing.
Eugene Jud, San Luis Obispo, narrated a PowerPoint presentation entitled
“LUCE+” related to traffic circulation and traffic management; requested that
Council extend the public comment period for the LUCE Draft Environmental
Impact Report (DEIR).
Myron Amerine, San Luis Obispo, noted that the LUCE is a progressive
document which addresses the importance of bicycle and pedestrian issues;
encouraged Council to increase funding for the implementation of bicycle and
pedestrian improvements.
There being no others desiring to speak on this item, the Public Hearing was
closed.
C2 - 11
City Council/Planning Commission Meeting Minutes – July 1, 2014 Page 3
It was noted that Council desires the inclusion of an index/reference section and
headers added to Section 4 of the Environmental Impact Report.
Following discussion, the City Council and Planning Commission received and
filed a presentation on the Land Use and Circulation Element Draft
Environmental Impact Report.
ADJOURNMENT
Council adjourned the Special Joint meeting of City Council and Planning Commission
at 6:25 p.m.
__________________________
Anthony J. Mejia
City Clerk
APPROVED BY COUNCIL: XX/XX/14
APPROVED BY PLANNING COMMISSION: XX/XX/14
C2 - 12
MINUTES
CITY OF SAN LUIS OBISPO
REGULAR MEETING OF THE CITY COUNCIL
Tuesday, July 1 , 2014
Regular Meeting – 6:00 p.m.
Council Chamber, 990 Palm Street
San Luis Obispo, California
CALL TO ORDER
A Regular Meeting of the San Luis Obispo City Council was called to order on Tuesday,
July 1, 2014 at 7:01 p.m. in the City Council Chambers, located at 990 Palm Street, San
Luis Obispo, California, by Mayor Marx.
ROLL CALL
Council Members
Present: Council Members John Ashbaugh, Dan Carpenter, Kathy Smith, Vice
Mayor Carlyn Christianson, and Mayor Jan Marx
Council Members
Absent: None
City Staff
Present: Katie Lichtig, City Manager, Christine Dietrick, City Attorney, Michael
Codron, Assistant City Manager, and Anthony Mejia, City Clerk, were
present at Roll Call. Other staff members presented reports or responded
to questions as indicated in the minutes.
PLEDGE OF ALLEGIANCE
Council Member Ashbaugh led the Pledge of Allegiance.
PUBLIC COMMENT
Stephanie Hicks, representing San Luis Obispo Council of Governments, invited the
community to attend a workshop concerning the 101 Mobility Project to be held on July
9, 2014 at 5:00 p.m. at the San Luis Obispo Veterans Hall.
John Galbreath, San Luis Obispo, voiced concerns that canvassers are harassing
residents in the downtown area and urged Council to work with the Downtown
Association to prohibit such activities.
C2 - 13
City Council Meeting Minutes – July 1, 2014 Page 2
Stephanie Teaford, representing Cal Poly, reported that she is serving as the liaison
between the City and Cal Poly relative to the Solutions Through Research in Diet &
Exercise (STRIDE) Obesity study.
Steve Barasch, San Luis Obispo, voiced concern that City-owned properties are
unmaintained and have overgrown vegetation; suggested that the City surplus
unnecessary properties for cost-saving and revenue enhancement.
CONSENT AGENDA
MOTION BY COUNCIL MEMBER ASHBAUGH, SECOND BY COUNCIL MEMBER
SMITH, CARRIED 5-0, to approve Consent Calendar Items C1 thru C10, with the
removal of Item C8 for separate consideration.
C1. WAIVE READING IN FULL OF ALL RESOLUTIONS AND ORDINANCES
MOTION BY COUNCIL MEMBER ASHBAUGH, SECOND BY COUNCIL
MEMBER SMITH, CARRIED 5-0, to waive reading of all resolutions and
ordinances as appropriate.
C2. MINUTES OF CITY COUNCIL MEETINGS OF JUNE 12, 2014
MOTION BY COUNCIL MEMBER ASHBAUGH, SECOND BY COUNCIL
MEMBER SMITH, CARRIED 5-0, to approve the Minutes of the City Council
meeting of June 12, 2014.
C3. COLLECTION OF DELINQUENT SOLID WASTE COLLECTION AND
DISPOSAL ACCOUNTS - RESOLUTION
MOTION BY COUNCIL MEMBER ASHBAUGH, SECOND BY COUNCIL
MEMBER SMITH, CARRIED 5-0, to adopt Resolution No. 10540 (2014 Series)
entitled “A Resolution of the City Council of the City of San Luis Obispo,
California, authorizing the San Luis Obispo County Assessor to assess amounts
due on delinquent solid waste collection and disposal accounts as liens against
the properties.”
C2 - 14
City Council Meeting Minutes – July 1, 2014 Page 3
C4. 2014-15 COMMUNITY PROMOTIONS PROGRAM – TOURISM BUSINESS
IMPROVEMENT DISTRICT AND PROMOTIONAL COORDINATING
COMMITTEE
MOTION BY COUNCIL MEMBER ASHBAUGH, SECOND BY COUNCIL
MEMBER SMITH, CARRIED 5-0, to:
1. Authorize the City Manager to enter into various contracts for the Tourism
Business Improvement District (TBID) not to exceed the 2014-15 program
budget of $1,232,774 and based on the recommendations by the TBID Board.
2. Authorize the City Manager to enter into various contracts for Community
Promotions not to exceed the 2014-15 program budget of $362,000 and
based on the recommendations by the Promotional Coordinating Committee.
3. Authorize the City Manager to enter into contracts utilizing the TBID Fund un-
appropriated fund balance from the 2013-14 Fiscal Year for tourism marketing
expenditures in 2014-15 and based on the recommendations by the TBID
Board.
4. Authorize the City Manager to enter into contracts utilizing the TBID Fund
Reserve of $100,000 for tourism marketing expenditures in 2014-15 and
based on the recommendations by the TBID Board.
5. As recommended by the TBID Board, approve the financing of the contract
with Zeppelin Technology Inc. for Helium, a new back end hotel booking
platform, and authorize the City Manager to execute the agreement in the
amount of $135,000, with the carryover of $13,500 from the 2013/14 TBID
budget and the remaining $121,500 to be allocated from the 2014/15 TBID
budget.
C5. APPROVAL OF THE FINAL MAP FOR TRACT 2353-1 - 408 PRADO ROAD
(TR 120-13) – RESOLUTION
MOTION BY COUNCIL MEMBER ASHBAUGH, SECOND BY COUNCIL
MEMBER SMITH, CARRIED 5-0, to adopt Resolution No. 10541 (2014 Series)
entitled “A Resolution of the City Council of the City of San Luis Obispo,
California, approving the Final Map for Tract 2353-1 (408 Prado, TR 120-13),”
and authorizing the Mayor to execute the Subdivision Agreement on behalf of the
City.
C2 - 15
City Council Meeting Minutes – July 1, 2014 Page 4
C6. REPLACEMENT OF FOUR POLICE UNMARKED SEDANS, REPLACEMENT
OF ONE UNMARKED VEHICLE, REPURPOSE OF ONE SWAT SUV AS AN
UNMARKED VEHICLE AND PURCHASE OF ONE SWAT TRUCK,
SPECIFICATION NO. 90576, 91230, 91025
MOTION BY COUNCIL MEMBER ASHBAUGH, SECOND BY COUNCIL
MEMBER SMITH, CARRIED 5-0, to:
1. Approve the use of Cooperative Purchasing Agreement with State of
California Contract No. 1-14-23-20 (A-G), effective through February 2, 2016,
for the purchase of one Ford Interceptor Utility, four Ford Interceptor Sedans,
and one Ford F350 Crew Cab Pickup.
2. Authorize the Finance Director to execute a purchase order to Folsom Lake
Ford in the amount of $153,953.07 for one Ford Interceptor Utility, and four
Ford Interceptor Sedans.
3. Authorize the Finance Director to execute a purchase order to Downtown
Ford in the amount of $45,876.43 for one Ford F350 Crew Cab pickup.
4. Authorize the surplus designation of four unmarked Police vehicles, and two
unmarked SUVs, fleet Asset No’s. 0808, 0209, 0330, 0901, 0809, and 0604 by
sale, auction, trade-in or other method in accordance with the City’s policies
and procedures as prescribed in the Financial Management Manual Section
405-L and 480.
C7. REQUEST FOR PROPOSALS FOR CITY FIREWALLS, INTRUSION
PROTECTION AND VIRTUAL PRIVATE NETWORK SYSTEMS UPGRADE -
SPECIFICATION NO. 91241
MOTION BY COUNCIL MEMBER ASHBAUGH, SECOND BY COUNCIL
MEMBER SMITH, CARRIED 5-0, to:
1. Authorize the issuance of the request for proposals (RFP) to upgrade the
City’s Firewalls, Intrusion Protection and Virtual Private Network (VPN)
Systems Upgrade.
2. Authorize the City Manager to award a contract for if the selected proposal is
within the approved budget of $441,500.
C8. ORDINANCE ADOPTION - AMENDING THE CITY’S ZONING MAP TO
ADJUST THE BOUNDARY BETWEEN THE EXISTING OFFICE AND MEDIUM-
HIGH DENSITY RESIDENTIAL ZONING CATEGORIES ON THE SITE AT 1321
AND 1327 OSOS STREET (CITY FILE NO. GP/R/ER 96-13)
Please refer to Page 6 for discussion of this item
C2 - 16
City Council Meeting Minutes – July 1, 2014 Page 5
C9. PARK MOWER REPLACEMENT - SPECIFICATION NO. 91238
MOTION BY COUNCIL MEMBER ASHBAUGH, SECOND BY COUNCIL
MEMBER SMITH, CARRIED 5-0, to:
1. Approve the use of Cooperative Purchasing Agreement with National IPA
Contract #120535 with the City of Tucson and Toro Company, effective
November 27, 2012, for the purchase of a turf mower replacement,
Specification Nos. 91238
2. Authorize the Finance Director to execute a purchase order to Turf Star in the
amount of $60,610 for the purchase of one Toro GM4000-D Tier 4 compliant
diesel mower including taxes and delivery.
3. Authorize the Finance Director to transfer funding from two completed Fleet
Replacement CIP projects to the Fleet Replacement Completed Projects
account.
4. Authorize the Finance Director to use $14,000 in Fleet Replacement
Completed Projects funding to cover a shortfall in the project account for the
mower replacement
C10. AUDITING SERVICES CONTRACT AMENDMENT
MOTION BY COUNCIL MEMBER ASHBAUGH, SECOND BY COUNCIL
MEMBER SMITH, CARRIED 5-0, to:
1. Accept the fee proposal in the amount of $12,000 from Glenn Burdette Certified
Public Accountants to compile the financial statements to be presented within
the Comprehensive Annual Financial Report (CAFR) for the year ended June
30, 2014. Auditors will begin work June 23, 2014.
2. Agree to the extension of the existing agreement between the auditor and the
City for an additional two years, as provided for in the current agreement.
3. Approve the First Amendment to the Auditor Agreement.
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City Council Meeting Minutes – July 1, 2014 Page 6
ITEMS REMOVED FROM THE CONSENT CALENDAR FOR DISCUSSION
C8. ORDINANCE ADOPTION - AMENDING THE CITY’S ZONING MAP TO
ADJUST THE BOUNDARY BETWEEN THE EXISTING OFFICE AND MEDIUM-
HIGH DENSITY RESIDENTIAL ZONING CATEGORIES ON THE SITE AT 1321
AND 1327 OSOS STREET (CITY FILE NO. GP/R/ER 96-13)
Vice Mayor Christianson recused herself from deliberation on the Pacific
Courtyards Project, located at 1321 and 1327 Osos Street, because she owns
property within 500’ of the subject property and left the Chambers at 7:13 p.m.
MOTION BY COUNCIL MEMBER SMITH, SECOND BY COUNCIL MEMBER
ASHBAUGH, CARRIED 4-0-1 (VICE MAYOR CHRISTIANSON ABSTAINING),
to adopt Ordinance No. 1603 (2014 Series) entitled “An Ordinance of the City of
San Luis Obispo, California, amending the zoning map to reconfigure the
boundary between the office (O-H) and medium-high density residential (R-3-H)
with the historical preservation overlay zoning districts on the site for the property
at 1321 and 1327 Osos Street; GP/R/ER 96-13” to match the approved Land Use
Element Map designations. (Intro. on 06/10/14)
PUBLIC HEARINGS
PH2. NOVEMBER 2014 BALLOT MEASURE TO EXTEND THE ESSENTIAL
SERVICES SALES AND USE TAX, ESTABLISHING THE REVENUE
ENHANCEMENT OVERSIGHT COMMISSION, ADOPTION OF FISCAL
RESPONSIBILITY PHILOSOPHY AND TOOLS FOR INCREASED
ACCOUNTABILITY – RESOLUTIONS AND ORDINANCE INTRODUCTIONS
City Manager Lichtig and Assistant City Manager Codron narrated a presentation
entitled “The Essential Services Measure” and responded to Council inquires.
Mayor Marx opened the Public Hearing.
Gordon Mullin, San Luis Obispo, voiced support for the renewal of the City’s half-
percent sales tax; opined that it is not possible to segregate general fund dollars
from Measure Y funds; expressed opposition to the creation of a new Oversight
Commission.
Dominic Tartalia, representing the Downtown Association, thanked Council for its
consideration of submitting the proposed ballot measure to the voters; expressed
support for the use of dashboards and additional accountability measures to
track the use of City funds; noted that Measure Y funding was critical in assisting
the City to weather the recession.
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City Council Meeting Minutes – July 1, 2014 Page 7
Barry Vanderkelen, Chair of the Chamber of Commerce Measure Y Task Force,
conveyed support for the proposed accountability enhancements and fiscal
responsibility philosophy, noting that they will assist with ensuring expenditures
aligns with community priorities; spoke on the need to establish a timeline to
reduce the City’s unfunded liabilities.
Courtney Kienow, San Luis Obispo, voiced support for the submittal of a local
sales tax ballot measure before the voters; pointed out that the funds would
improve infrastructure, streets, and playgrounds.
Steve Rossi, San Luis Obispo property owner, opined that a sales tax increase is
a fair tax which improves the quality of life for residents; stated that Measure Y
funds were vital in assisting the City during the recession.
Michelle Tasseff, San Luis Obispo, expressed support for the renewal of
Measure Y; voiced opposition to providing the proposed Oversight Commission
with a stipend.
Dan Rivoire, representing the San Luis Obispo County Bicycle Coalition, conveyed
support for the submittal of a local sale tax ballot measure to the voters; noted that
Measure Y funds were used in pursuit of the City’s Major Goals and improving the
quality of life for residents.
Tim Williams, representing the Chamber of Commerce, voiced support for the
additional accountability measures and fiscal responsibility philosophy;
suggested that Council allow the community to lead the effort to campaign for the
measure.
Steve Barash, San Luis Obispo, asserted that Measure Y funds were not utilized
as originally intended and that only 10% of funds have been used for Capital
Improvement Projects (CIP).
Leslie Halls, representing the San Luis Obispo Property and Business Owner
Association; voiced concern that sales taxes have negative impacts on seniors
and low-income residents; suggested that efforts need to be taken to improve
investment yields; asserted that City staff requested that Cuesta College
postpone the placement of a bond measure for November 2014.
There being no others desiring to speak on this item, the Public Hearing was
closed.
In response to Council and public inquiries, Finance and Information Technology
Director Padilla advised that the City has not evaluated the possibility of issuing
pension obligation bonds, pointing out that it is an unfavorable market for issuing
such bonds; explained that the City is evaluating the possibility of improving
investment yields while still securing principal funds; spoke on the Council’s role
in approving the capital improvement plan and the definition of a CIP.
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City Council Meeting Minutes – July 1, 2014 Page 8
City Manager Lichtig advised that neither she, nor is she aware of City staff,
making a request for Cuesta College or the San Luis Coastal Unified School
District to postpone placing a bond measure for November 2014; each member
of Council advised that they had not requested Cuesta College or the San Luis
Coastal Unified School District to postpone placing a bond measure for
November 2014
Council discussion ensued relative to the propriety of staff presenting information
related to Measure Y or a renewal of the local sales tax. By consensus, Council
reviewed the education and outreach program and directed that staff is
authorized to post information about the benefits of Measure Y on the City’s
website and to responded to public inquiries, but may not make educational
presentations.
MOTION BY COUNCIL MEMBER ASHBAUGH, SECOND BY VICE MAYOR
CHRISTIANSON, CARRIED 4-1 (COUNCIL MEMBER CARPENTER VOTING
NO), to adopt Resolution No. 10542 (2014 Series) entitled “A Resolution of the
City Council of the City of San Luis Obispo, California, calling and giving notice of
the holding of a General Municipal Election to be held Tuesday, November 4,
2014 for the submission to the voters a question whether to extend an existing
half cent local revenue measure for an additional eight years.”
MOTION BY COUNCIL MEMBER ASHBAUGH, SECOND BY VICE MAYOR
CHRISTIANSON, CARRIED 4-1 (COUNCIL MEMBER CARPENTER VOTING
NO), to introduce Ordinance No. 1604 (2014 Series) entitled “A Ordinance of the
City Council and the People of the City of San Luis Obispo, California, amending
Chamber 3.15 of the Municipal Code to extend the existing ‘Essential Services
Transactions (Sales) and Use Tax,’ for an additional eight years (March 31,
2023), to be administered by the State Board of Equalization; update the purpose
statement; and provide for additional citizen oversight and accounting
transparency.”
MOTION BY COUNCIL MEMBER ASHBAUGH, SECOND BY VICE MAYOR
CHRISTIANSON, CARRIED 4-1 (COUNCIL MEMBER CARPENTER VOTING
NO), to adopt Resolution No. 10543 (2014 Series) entitled “A Resolution of the
City Council of the City of San Luis Obispo, California, setting priorities for filing
written arguments regarding a City Measure and directing the City Attorney to
prepare an impartial analysis.”
MOTION BY COUNCIL MEMBER ASHBAUGH, SECOND BY VICE MAYOR
CHRISTIANSON, CARRIED 4-1 (COUNCIL MEMBER CARPENTER VOTING
NO), to adopt Resolution No. 10544 (2014 Series) entitled “A Resolution of the
City Council of the City of San Luis Obispo, California, providing for the filing of
rebuttal arguments for City Measures submitted at Municipal Elections.”
MOTION BY VICE MAYOR CHRISTIANSON, SECOND BY COUNCIL MEMBER
ASHBAUGH, CARRIED 4-1 (COUNCIL MEMBER CARPENTER VOTING NO),
to adopt Resolution No. 10545 (2014 Series) entitled “A Resolution of the City
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City Council Meeting Minutes – July 1, 2014 Page 9
Council of the City of San Luis Obispo, California, requesting the San Luis
Obispo County Board of Supervisors to consolidate the General Municipal
Election on Tuesday, November 4, 2014, with the Statewide General Election to
be held on that date.”
MOTION BY MAYOR MARX, SECOND BY COUNCIL MEMBER SMITH,
CARRIED 4-1 (COUNCIL MEMBER CARPENTER VOTING NO), to introduce
Ordinance No. 1605 (2014 Series) entitled “An Ordinance of the City Council of
the City of San Luis Obispo, California, establishing the Citizens’ Revenue
Enhancement Oversight Commission (REOC).”
MOTION BY COUNCIL MEMBER SMITH, SECOND BY COUNCIL MEMBER
ASHBAUGH, CARRIED 4-1 (COUNCIL MEMBER CARPENTER VOTING NO),
to adopt Resolution No. 10546 (2014 Series) entitled “A Resolution of the City
Council of the City of San Luis Obispo, California, adopting its Fiscal
Responsibility Philosophy.”
Council directed staff to develop a project plan (including elements of public
outreach) for implementing tools to increase accountability and transparency
regarding City finances and operations, including performance measures and
dashboards.
RECESS
Council recessed at 8:52 p.m. and reconvened at 9:05 p.m., with all Council Members
present.
PH3. REVIEW OF AMENDMENTS TO MUNICIPAL CODE TITLE 17: ZONING
REGULATIONS, ASSOCIATED WITH THE BEDROOM DEFINITION,
REGULATIONS FOR GUEST QUARTERS AND ACCESSORY STRUCTURES,
AND ZONING AMENDMENT INITIATIONS WITH A CATEGORICAL
EXEMPTION FROM ENVIRONMENTAL REVIEW – ORDINANCE
INTRODUCTION
Community Development Director Johnson, Community Development Deputy
Director Davidson, and Associate Planner Carloni narrated a presentation
entitled “Zoning Regulations Amendment” and responded to Council inquires.
Mayor Marx opened the Public Hearing.
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City Council Meeting Minutes – July 1, 2014 Page 10
Sandra Rowley, representing Residents for Quality Neighborhoods (RQN), spoke
on the importance for ensuring residents are informed of zoning amendments;
voiced concern that water and sewer connections to accessory structures will
likely result in illegal conversions.
Carolyn Smith, San Luis Obispo, recommended that lofts and dens be included
in the definition of bedroom; conveyed support for the owner-occupied
requirements for guest quarters; stressed the importance of early notification for
zoning amendments.
Steve Delmartini, San Luis Obispo, questioned, and received clarification, that
the proposed regulations would require that residences be owner-occupied for
guest units to be used as overnight sleeping quarters and that owner-occupied
refers to individuals listed on title; urged Council to develop criteria for
consideration of hardship cases.
Scott Martin, Atascadero, noted that he is an architect operating in San Luis
Obispo; asserted that the proposed regulations are overly restrictive, impeding
an individual’s rights related to private property; voiced opposition to the owner-
occupied requirement for use of guest quarters.
Michelle Tasseff, San Luis Obispo, spoke on the difficulty of enforcing regulations
related to accessory structures and illegal conversions.
There being no others desiring to speak on this item, the Public Hearing was
closed.
Following discussion, MOTION BY COUNCIL MEMBER ASHBAUGH, SECOND
BY VICE MAYOR CHRISTIANSON, CARRIED 5-0, to introduce Ordinance No.
1606 (2014 Series) entitled “An Ordinance of the City Council of the City of San
Luis Obispo amending Title 17 (Zoning Regulations) of the Municipal Code
associated with the bedroom definition, guest quarters and accessory structure
regulations and zoning amendment initiations with a Categorical Exemption From
Environmental Review” (CEQA Guidelines Section 15061.b3).
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City Council Meeting Minutes – July 1, 2014 Page 11
LIAISON REPORTS
Council liaison reports were received from Council Member Ashbaugh and Mayor Marx.
COUNCIL COMMUNICATIONS
Council directed the City Attorney to send Council a memorandum regarding adverse
impacts of application of revised real property regulations on local representation.
ADJOURNMENT
The City Council adjourned at 10:20 p.m.
The next Regular Meeting to be held on Tuesday, July 15, 2014 at 6:00 p.m. in the City
Council Chambers, 990 Palm Street, San Luis Obispo, California.
_____________________
Anthony J. Mejia
City Clerk
APPROVED BY COUNCIL: XX/XX/14
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MINUTES
CITY OF SAN LUIS OBISPO
REGULAR MEETING OF THE CITY COUNCIL
Tuesday, July 15, 2014
Regular Meeting – 6:00 p.m.
Council Chamber, 990 Palm Street
San Luis Obispo, California
CALL TO ORDER
A Regular Meeting of the San Luis Obispo City Council was called to order on Tuesday,
July 15, 2014 at 6:00 p.m. in the City Council Hearing Room, located at 990 Palm
Street, San Luis Obispo, California, by Mayor Marx.
ROLL CALL
Council Members
Present: Council Members John Ashbaugh, Dan Carpenter, Kathy Smith, Vice
Mayor Carlyn Christianson, and Mayor Jan Marx
Council Member
Absent: None
City Staff
Present: Katie Lichtig, City Manager, Christine Dietrick, City Attorney, Michael
Codron, Assistant City Manager, and Anthony Mejia, City Clerk, were
present at Roll Call. Other staff members presented reports or responded
to questions as indicated in the minutes.
PLEDGE OF ALLEGIANCE
Council Member Smith led the Pledge of Allegiance.
CITY ATTORNEY REPORT ON CLOSED SESSION
City Attorney Dietrick announced that the closed session was cancelled earlier today.
INTRODUCTION OF NEW HIRES
A. JON ANSOLABEHERE, ASSISTANT CITY ATTORNEY
City Attorney Dietrick introduced Assistant City Attorney Jon Ansolabehere as a
new hire.
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City Council Meeting Minutes – July 15, 2014 Page 2
B. ISAAC SHUCK, FLEET MAINTENANCE SUPERVISOR
Public Works Director Grigsby introduced Fleet Maintenance Supervisor Isaac
Shuck as a new hire.
APPOINTMENTS
A1. APPOINTMENT TO THE 2014-2015 CAL POLY CAMPUS PLANNING
COMMITTEE
Following discussion, MOTION BY VICE MAYOR CHRISTIANSON, SECOND
BY COUNCIL MEMBER CARPENTER, CARRIED 5-0, to appoint Council
Member Ashbaugh to represent the City Council and City of San Luis Obispo on
the 2014-2015 Cal Poly Campus Planning Committee.
PUBLIC COMMENT
Judy Mahan, Director of SLO Hot House, expressed gratitude for the City for its support
of the SLO Hot House; advised that the program is assisting 60 entrepreneurs to
expand and develop new head of household positions.
Donald Hedrick, San Luis Obispo, voiced concern that development is diminishing the
City’s viewshed; addressed the importance of election integrity and preservation of
constitutional rights.
Jeffery Specht, San Luis Obispo, voiced opposition to the City’s prohibition on overnight
sleeping in vehicles; stated that the City of Los Angeles has determined that such
activities are not illegal.
Eric Veium, San Luis Obispo, invited the community to attend a workshop on
Community Choice Aggregation scheduled for July 24, 2014 at the Library; advised that
Mr. Steelman will be available for an in-depth discussion on the subject with Council or
staff.
The following individuals addressed Council to urge that the City agendize consideration
of providing financial support for the Pismo Preserve:
Christine Harvey, Pismo Beach
Kaila Dettman, Executive Director San Luis Obispo Land Conservancy
Wende David, San Luis Obispo Land Conservancy
Daniel Bohlman, San Luis Obispo Land Conservancy
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City Council Meeting Minutes – July 15, 2014 Page 3
Penny Rappa, Avila Beach
Rob DeGraff, San Luis Obispo Land Conservancy
Michelle Tasseff, San Luis Obispo
Christopher Helenius, San Luis Obispo Land Conservancy
Herb Kandel, San Luis Obispo Land Conservancy
By Council consensus, Council directed staff to agendize consideration of the Pismo
Preserve for August 19, 2014.
CONSENT AGENDA
Pete Evans, San Luis Obispo, asserted that the proposed amendments to Title 17
related to bedroom definitions and regulations for guest quarters (Item C4) are
burdensome and unnecessary.
Jessica Holada, representing Cal Poly Kennedy Library, voiced support for the donation
of police ledgers (Item C6) to the library; noted that the library will achieve, digitize, and
protect the documents.
C1. WAIVE READING IN FULL OF ALL RESOLUTIONS AND ORDINANCES
MOTION BY COUNCIL MEMBER ASHBAUGH, SECOND BY VICE MAYOR
CHRISTIANSON, CARRIED 5-0, to waive reading of all resolutions and
ordinances as appropriate.
C2. MINUTES OF CITY COUNCIL MEETING OF JUNE 10, 2014
MOTION BY COUNCIL MEMBER ASHBAUGH, SECOND BY VICE MAYOR
CHRISTIANSON, CARRIED 5-0, to approve the Minutes of the City Council
meeting of June 10, 2014.
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City Council Meeting Minutes – July 15, 2014 Page 4
C3. APPROVAL OF WORLD TRADE CENTER MEMORIAL PUBLIC ART DESIGN
AND PUBLIC ART CONTRACT - SPECIFICATION NO. 91018
MOTION BY COUNCIL MEMBER ASHBAUGH, SECOND BY VICE MAYOR
CHRISTIANSON, CARRIED 5-0, to:
1. Conceptually approve the public art design “Standing Tall” for the City of San
Luis Obispo World Trade Center Memorial public art project for the City’s
Emergency Dispatch Communications Center and Fire Station No. 1 located
at 2160 Santa Barbara Avenue.
2. Award a public art contract with Kathleen Caricof in the amount of $62,000 for
the design, fabrication and installation of the World Trade Center Memorial
public art project, Specification No. 91018.
3. Approve the use and transfer of Public Art Completed Projects funding in
the amount of $16,350 to the World Trade Center Memorial projects’
construction phase for site preparation.
C4. ORDINANCE ADOPTION - AMENDING MUNICIPAL CODE TITLE 17: ZONING
REGULATIONS, ASSOCIATED WITH THE BEDROOM DEFINITION,
REGULATIONS FOR GUEST QUARTERS AND ACCESSORY STRUCTURES,
AND ZONING AMENDMENT INITIATIONS WITH A CATEGORICAL
EXEMPTION FROM ENVIRONMENTAL REVIEW
MOTION BY COUNCIL MEMBER ASHBAUGH, SECOND BY VICE MAYOR
CHRISTIANSON, CARRIED 5-0, to adopt Ordinance No. 1606 (2014 Series)
entitled “An Ordinance of the City Council of the City of San Luis Obispo
amending Title 17 (Zoning Regulations) of the Municipal Code associated with
the bedroom definition, guest quarters and accessory structure regulations and
zoning amendment initiations with a Categorical Exemption From Environmental
Review (GPA 110-14).” (Intro. on 7/1/14)
C5. PARKING METER COIN COLLECTION SERVICES REQUEST FOR
PROPOSAL - SPECIFICATION NO. 91291
MOTION BY COUNCIL MEMBER ASHBAUGH, SECOND BY VICE MAYOR
CHRISTIANSON, CARRIED 5-0, to:
1. Authorize issuance of a Request for Proposal (RFP) for parking meter coin
collection services.
2. Authorize the City Manager to execute an agreement of up to $57,300 to
perform parking meter coin collection services.
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City Council Meeting Minutes – July 15, 2014 Page 5
C6. GIFT OF HISTORICAL POLICE LEDGERS TO CAL POLY KENNEDY
LIBRARY SPECIAL COLLECTIONS
MOTION BY COUNCIL MEMBER ASHBAUGH, SECOND BY VICE MAYOR
CHRISTIANSON, CARRIED 4-1 (COUNCIL MEMBER SMITH VOTING NO), to
authorize the transfer of ownership of thirty-six (36) ledgers from the Police
Department to Cal Poly Kennedy Library - Special Collections for preservation
and digitizing for public access.
C7. CRIME PREVENTION MEDIA SERVICES REQUEST FOR PROPOSAL –
SPECIFICATION NO. 91302
MOTION BY COUNCIL MEMBER ASHBAUGH, SECOND BY VICE MAYOR
CHRISTIANSON, CARRIED 5-0, to:
1. Authorize the release of a Request for Proposal (RFP) for crime prevention
and community outreach marketing services for Fiscal Year 2014-2015 in an
amount not to exceed $20,000, with the option to extend two additional years.
(Specification No. 91302).
2. Authorize the City Manager to execute an agreement with the selected
vendor.
C8. REQUEST FOR QUALIFICATIONS - LAND SURVEYING, ARCHITECTURE,
CIVIL ENGINEERING, AND PROPERTY ACQUISITION
MOTION BY COUNCIL MEMBER ASHBAUGH, SECOND BY VICE MAYOR
CHRISTIANSON, CARRIED 5-0, to:
1. Approve the Request for Qualifications (RFQ) to provide:
a. Land Surveying Services, Specification No. 100.50410.7227.LS
b. Architecture Design Services, Specification No. 100.50410.7227.AD
c. Civil Engineering Services, Specification No. 100.50410.7227.CE
d. Property Acquisition Services, Specification No. 100.50410.7227.ROW
2. Authorize the City Manager to execute agreements with selected consulting
firms.
3. Authorize the Finance Director to execute and amend Purchase Orders for
individual consultant services contracts in an amount not-to-exceed the
authorized project budget.
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City Council Meeting Minutes – July 15, 2014 Page 6
C9. AWARD OF CONTRACT FOR BOND AND DISCLOSURE COUNSEL
SERVICES
MOTION BY COUNCIL MEMBER ASHBAUGH, SECOND BY VICE MAYOR
CHRISTIANSON, CARRIED 5-0, to:
1. Approve the agreement with Orrick, Herrington & Sutcliffe LLP for bond
counsel and disclosure counsel services, with the stipulation that it shall be
amended by the City Attorney to waive the requirement for elimination of the
self-insured retention (SIR) and require the law firm to provide periodic
access to its financial reports to ensure that it maintains resources sufficient
to allow it to cover the SIR over the life of the agreement.
2. Authorize the City Manager to execute the agreement and subsequent
amendments.
C10. POLICE DEPARTMENT HVAC REPLACEMENT - SPECIFICATION NO. 91251
MOTION BY COUNCIL MEMBER ASHBAUGH, SECOND BY VICE MAYOR
CHRISTIANSON, CARRIED 5-0, to:
1. Award a contract to Smith Electric Service in the amount of $148,953 for the
Police Department HVAC Replacement, Specification No. 91251.
2. Approve a transfer of $5,178 from the CIP Completed Projects account to the
project account.
C11. ORDINANCE ADOPTION – AN ORDINANCE TO BE SUBMITTED TO THE
VOTERS EXTENDING THE ESSENTIAL SERVICES TRANSACTIONS
(SALES) AND USE TAX FOR AN ADDITIONAL EIGHT YEARS
MOTION BY COUNCIL MEMBER ASHBAUGH, SECOND BY VICE MAYOR
CHRISTIANSON, CARRIED 4-1 (COUNCIL MEMBER CARPENTER VOTING
NO, to adopt Ordinance No. 1604 (2014 Series) entitled “An Ordinance of the
City Council and the people of the City of San Luis Obispo, California, amending
Chapter 3.15 of the Municipal Code to extend the existing ‘Essential Services
Transactions (Sales) and Use Tax’ for an additional eight years (March 31,
2023), to be administered by the State Board of Equalization; update the purpose
statement; and provide for additional citizen oversight and accounting
transparency.” (Intro. on 7/1/14)
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City Council Meeting Minutes – July 15, 2014 Page 7
C12. ORDINANCE ADOPTION - ESTABLISHING THE CITIZENS’ REVENUE
ENHANCEMENT OVERSIGHT COMMISSION (REOC)
MOTION BY COUNCIL MEMBER ASHBAUGH, SECOND BY VICE MAYOR
CHRISTIANSON, CARRIED 4-1 (COUNCIL MEMBER CARPENTER VOTING
NO), to adopt Ordinance No. 1605 (2014 Series) entitled “An Ordinance of the
City Council of the City of San Luis Obispo, California, establishing the Citizens’
Revenue Enhancement Oversight Commission (REOC).” (Intro. on 7/1/14)
PUBLIC HEARINGS
B1. LAGUNA LAKE NATURAL RESERVE CONSERVATION PLAN - RESOLUTION
Assistant City Manager Codron and Natural Resource Manager Hill narrated a
presentation entitled “Laguna Lake Natural Reserve Conservation Plan” and
responded to Council inquires.
Mayor Marx opened the Public Hearing.
Art Dickerson, San Luis Obispo, pointed out that the lake is a destination point for
residents and visitors
Jonathan Lindenthaler, San Luis Obispo, voiced support for the proposed plan
and urged Council approval; noted that recycled water is used for irrigation at the
park site and that water could be diverted to fill the lake.
Brett Cross, San Luis Obispo, voiced support for filling the lake with recycled
water and recommended that Council approve the conservation plan; conveyed
support for creating a camp ground to offset the costs of lake maintenance.
David Miller, San Luis Obispo, expressed support for immediately dredging the
lake and filling with fish.
Gerald Craig, San Luis Obispo, voiced support for a community group to
evaluate the permitting issues, lake restoration, and the possibility of establishing
a financing district.
Paul Bonjour, San Luis Obispo, urged Council to approve the proposed plan and
to take immediate action to address the deferred maintenance of the lake.
John Smigelski, San Luis Obispo, opined that residents near the lake are open to
the possibility of an assessment for the restoration of the lake; opined that the
lake is a regional resource and that the County should make financial
contributions to its maintenance.
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City Council Meeting Minutes – July 15, 2014 Page 8
Rob Davidson, San Luis Obispo, commended staff for its efforts to develop the
subject plan; stressed the importance of addressing the ongoing maintenance
needs of the lake.
Jan Simek, San Luis Obispo, suggested that a chemical analysis should be
conducted on the dredging materials; voiced support for an assessment district to
support the maintenance of the lake.
Ralph Lewis, Atascadero, support the plan to enhance the lake area; improper to
assess the property owners near the lake, opining that lake is an asset to the
region.
Don Green, San Luis Obispo, support the conservation plan; noted that property
owners support the maintenance of the lake due to knowing the beauty of the
lake on a daily basis; noted that views of the lake are blocked by overgrown
vegetation; set in motion the implementation of the plan.
Donald Hedrick, San Luis Obispo, properties benefiting to the diversion of the
creek should be assessed; dredging of the lake should accomplish a 15-20’
depth; need to engineer the lake to make it deeper.
Theo Jones, San Luis Obispo, urged Council to take action to improve the lake;
noted that the lake is a city lake and is a city responsibility; no other community
group that is assessed to maintain a natural resource.
Jim Folly, San Luis Obispo, noted that there is alternative methods of dredging
the lake and disposing of the spoils; stressed the need to take action to
implement the project.
Thomas Wheeler, San Luis Obispo, lake is a rare and valuable resource;
important project.
Gordon Mullin, San Luis Obispo, Council has an opportunity to take action to
improve the lake; need support of the Council and community to take action.
Ermina Gibson, San Luis Obispo, urged Council to take action and to improve
and maintain the lake; City needs to fulfill the obligations of owning the lake.
David Gibson, San Luis Obispo, noted that he used to fish and can now walk
across the lake.
KC Lim, San Luis Obispo, recalled fishing at the lake as a child; spoke on the
potential for positive experiences for families and visitors; noted that properties
around the lake pay more in taxes due to the higher property values.
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City Council Meeting Minutes – July 15, 2014 Page 9
There being no others desiring to speak on this item, the Public Hearing was
closed.
RECESS
Council recessed at 8:17 p.m. and reconvened at 8:35 p.m., with all Council Members
present.
In response to Council inquiries, Natural Resources Manager Hill spoke on the
permitting challenges to dredging and utilizing recycled water to fill the lake;
pointed out that Laguna Lake is critical habitat for several endangered/threatened
plants and animals; advised that the City has previously taken soil samples and
found that chemical compositions are consistent with natural sediment; explained
that the plan includes trail accessibility improvements, but may not be compliant
with the Americans with Disabilities Act.
MOTION BY COUNCIL MEMBER SMITH, SECOND BY VICE MAYOR
CHRISTIANSON, CARRIED 5-0, to:
1. Adopt a Resolution No. 10547 (2014 Series) entitled “A Resolution of the City
Council of the City of San Luis Obispo, California, approving the Laguna Lake
Natural Reserve Conservation Plan and adopting a Negative Declaration.”
2. Approve a Negative Declaration of environmental impact for the Project.
B2. MEASURE Y CONTINGENCY PLAN AND IMPACT ANALYSIS
Finance and Information Technology Director Padilla and Budget Manager
Lamers narrated a presentation entitled “Measure Y Contingency Plan and
Impact Analysis” and responded to Council inquires.
Gordon Mullin, San Luis Obispo, voiced concern that it is not possible to identify
specific programs that utilized Measure Y funds.
Steve Barasch, San Luis Obispo, asserted that a majority of Measure Y funds
cannot be attributed to a specific Capital Improvement Project and that operating
costs have grown disproportionate to population growth.
Council received and filed the update to the contingency planning process to
address the possible loss of the half-percent sales tax (Measure Y) revenue
stream and the presentation of an impact analysis resulting from a significant
loss in revenue.
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City Council Meeting Minutes – July 15, 2014 Page 10
B3. HIGHLAND ENTRY MONUMENT
Director of Public Works Grigsby and Senior Civil Engineer Fraser narrated a
presentation entitled “Highland Entry Monument” and responded to Council
inquires.
Donald Hedrick, San Luis Obispo, stated that the monument sign supports the
City’s historic nature and welcomes visitors and tourist.
Gordon Mullin, San Luis Obispo, questioned, and received clarification that the
proposed entry monument is approximately 37’ by 20’ and an estimated cost of
$249,000.
For the record, Council Member Smith noted that she does not support taking
funding form the directional signage program to fund the subject monument sign.
MOTION BY COUNCIL MEMBER ASHBAUGH, SECOND BY MAYOR MARX,
CARRIED 3-2 (COUNCIL MEMBERS CARPENTER AND SMITH VOTING NO),
to:
1. Approve funding transfers to the City Gateways project construction account
totaling $125,000 as follows:
a) $15,000 from the City Gateways design account.
b) $55,000 from the Completed Projects account.
c) $55,000 from the Directional Sign Program project accounts ($30,000
from design and $25,000 from construction)
2. Approve a $125,000 match, as requested by the San Luis Obispo Council of
Governments, in support of construction of the Highland Entry Monument
project.
3. Direct staff to return funds back to original accounts, in the event the Highland
Entry Monument Project does not move forward or comes under budget.
4. Direct staff to submit Capital Improvement Project (CIP) Requests in the
2015-17 budget process to replace the $55,000 Directional Sign Program
funds.
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City Council Meeting Minutes – July 15, 2014 Page 11
LIAISON REPORTS
Council liaison reports were received from Council Members Ashbaugh and Smith and
Mayor Marx.
COUNCIL COMMUNICATIONS
City Council, Mayor Marx and City Attorney Dietrick reported on the status of request to
the Fair Political Practices Commission (FPPC) for conflict of interest determinations.
ADJOURNMENT
The City Council adjourned at 10:10 p.m., to a Special Meeting to be held on Tuesday,
August 19, 2014 at 4:00 p.m. in the City Council Chambers, 990 Palm Street, San Luis
Obispo, California. The Regular Meeting will commence at 6:00 p.m. in the City Council
Chambers located at 990 Palm Street, San Luis Obispo, California
__________________________
Anthony J. Mejia
City Clerk
APPROVED BY COUNCIL: XX/XX/14
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