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HomeMy WebLinkAboutr 10570 Adopt final report re LUCE grant RESOLUTION NO 10570 (2014 Series) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN LUIS OBISPO, CALIFORNIA, ADOPTING AND CERTIFYING AS ACCURATE THE FINAL PLAN REPORT AND DIRECTING STAFF TO SUBMIT THE REPORT TO THE STRATEGIC GROWTH COUNCIL TO CLOSE OUT GRANT 3010-532 TO DISCHARGE GRANT OBLIGATIONS FOR THE LAND USE AND CIRCULATION ELEMENTS (LUCE) UPDATE (#GPI/ER 15-12) WHEREAS, the City Council of the City of San Luis Obispo conducted a public hearing in the Council Chamber of City Hall, 990 Palm Street, San Luis Obispo, California, on September 16, 2014, for the purpose of considering discharge of grant obligations under the Strategic Growth Council Grant 2010-532 that supported the LUCE update, and WHEREAS, said public hearing was to consider the final grant report and direct staff to forward the final grant report, final reimbursement request, and Draft copies of the Land Use and Circulation Elements and Final EIR to the Strategic Growth Council to satisfy provisions of the grant, and WHEREAS, notices of said public hearing were made at the time and in the manner required by law, and WHEREAS, the Strategic Growth Council grant funds were instrumental in providing the resources necessary to augment City staff to conduct the LUCE update and engage the community, and WHEREAS, the tasks, milestones and deliverables have been accomplished within the grant-mandated timeframe and budget, and WHEREAS, the work upon which the draft LUCE is based was funded in part through a grant awarded by the Strategic Growth Council, however the statements and conclusions in the draft LUCE reflect the input of the community, the TF-LUCE, the advisory bodies, the Planning Commission, and the City Council and are not necessarily those of the Strategic Growth Council or of the Department of Conservation or its employees, nor does the Strategic Growth Council or the Department of Conservation make any warranties, expressed or implied, and assume no liability for the information contained in the LUCE update, and WHEREAS, the City Council has duly considered all evidence, including the testimony of the applicant, interested parties, and the evaluation and recommendations by staff, presented at said hearing NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of San Luis Obispo as follows SECTION 1 Findings The City Council certifies and finds that the final grant report included as Exhibit A is accurate R 10570 Resolution No 10570 (2014 Series) Page 2 SECTION 2 Action The City Council does hereby direct staff to transmit the final grant report, final reimbursement request, draft Land Use and Circulation Elements of the General Plan, and Final Environmental Impact Report to the Strategic Growth Council to discharge grant obligations and close out Grant 3010-532 Upon motion of Council Member Ashbaugh, seconded by Council Member Carpenter, and on the following roll call vote AYES Council Members Ashbaugh, Carpenter and Smith, Vice Mayor Christianson and Mayor Marx NOES None ABSENT None The foregoing resolution was adopted this 16th day of September 2014 Mayor � Marx ATT ST nthony Mei a, M City Clerk APP O AS FO Christine Dietrick City Attorney Resolution No 10570 Page 3 Exhibit A California Sustainable Communities Planning Grants and Incentives Program FINAL REPORT 2011 Department of Conservation/ Division of Land Resource Protection Progress Report # 12 for the reporting period July 1, 2014 to September 26, 2014 Grantee City of San Luis Obispo Grant No 3010-532 Project Title General Plan Land Use and Circulation Elements Update Signature line (authorized representative) A Project Overview by Mayor Task (covering entire grant period) Task 1 Program Initiation/Public Involvement Public Involvement during the LUCE Update was extensive and was designed to engage the community at each stage of the LUCE process The following is an overview of public outreach activities conducted during the process Community Survey • 20,700 copies of the survey were printed for distribution Distribution was primarily done through an insert distributed with the City's utility bilis (during the weeks of April 9, 16, 23 and 30) and by direct mail to those that do not receive utility bills In all, surveys were sent to more than 25,000 homes and businesses in the City Approximately 2,030 people returned their completed surveys by mail with an additional, 161 opting to take the survey online Public Workshops (#signed in does not include staff and consultant team) • Future Fair 4(May 31, 2014) > 88 signed-in • Future Fair 3 (December 7,2013) > 125 signed in • Future Fair 2 (June 1, 2013) > 130 signed in • Future Fair(December 1, 2012) > 120 signed in • Public Workshop#2 (September 27, 2012) > 40 signed-in • Public Workshop#1 (May 16, 2012) > 95 signed-in Attendance exceeded numbers shown as "signed in" Promotion done for each workshop • Outreach at Thursday and Saturday Farmer's Markets before events • News Releases and Media outreach to all local print, radio, and television outlets • Utility Bill Flyers—Ads/articles in advance of June and December 2013 Future Fairs and separate flyer insert for May 2014 Future Fair • Flyer to all San Luis Coastal Unified School District school children for Workshop#2 • Postcards for physical change areas for Workshop#5 • Channel 20 slide (PSAs) • Posters on local buses Page 1 Resolution No 10570 Page 4 Exhibit A California Sustainable Communities Planning Grants and Incentives Program FINAL REPORT 2011 • Display ads in local newspapers-Tribune,SLO CITY NEWS, and New Times • Community Calendar postings-KCBX and KSBY • Banner on library(Future Fairs) • Banner across Marsh Street for 2 weeks in advance of Future Fair 4 • e-Blasts for all workshops (minimum 2 per event) • Media interviews with City Planning staff(most workshops, not all) Neighborhood Open Houses • Six neighborhood open houses (July and September 2012) • Posters in 15+ locations within each sub area • Display ads in paper • Request to Task Force members(posters provided)to inform neighbors and friends Cal Poly Workshop • November 7, 2012 City Council Meetings • November 10, 2014 • October 15, 2013 • October 21, 2014 • April 2, 2013 • October 7, 2014 • October 16,2012 • September 30, 2014 • April 20, 2012 • September 16, 2014 • March 20, 2012 • July 1, 2014(Joint with PC) • March 13, 2012 • January 28, 2014 • March 6, 2012 • January 14, 2014 • January 17, 2012 • January 7, 2014 Planning Commission Meetings • September 18, 2014 • December 12, 2013 • September 17, 2014 • August 14, 2013 • September 11, 2014 • July 24, 2013 • September 10, 2014 • May 8, 2013 • July 1, 2014(point with CC) • March 13, 2013 • January 8, 2014 • February 22, 2012 • December 16, 2013 Task Force Meetings • #34,June 18, 2014 • #23, November 6, 2013 • #12, May 14, 2013 • #33, February 19, 2014 • #22, October 30, 2013 • #11,April 30, 2013 • #32,January 15, 2014 • #21, October 24, 2013 • #10,April 17, 2013 • #31, December 10, 2013 • #20,October 17, 2013 • #9, March 7,2013 • #30, December 5, 2013 • #19,October 16, 2013 • #8, February 20, 2013 • #29, December 4, 2013 • #18, October 2, 2013 • #7,January 16, 2013 Page 2 Resolution No 10570 Page 5 Exhibit A California Sustainable Communities Planning Grants and Incentives Program FINAL REPORT 2011 • #28, November 26,2013 • #17,September 18, 2013 • #6, October 17, 2012 • #27, November 25, 2013 • #16,July 9, 2013 • #5, September 19, 2012 • #26, November 20, 2013 • #15,July 1, 2013 • #4,July 18, 2012 • #25, November 14, 2013 • #14,June 27, 2013 • #3,June 20, 2012 • #24, November 7, 2013 • #13,June 19, 2013 • #2,June 7, 2012 • #1,April 18, 2012 Advisory Committee Meetings • Parks and Recreation Commission August 21,2013 • Parks and Recreation Commission July 22, 2014 • Bicycle Advisory Committee July 18, 2013 • Bicycle Advisory Committee September 19, 2013 • Bicycle Advisory Committee July 17, 2014 • Mass Transportation Commission July 10, 2013 • Mass Transportation Commission July 9, 2014 • Cultural Heritage Committee July 28, 2014 Organization Outreach • Chamber of Commerce-LUCE sub-committee(City staff attended some) • Downtown Association (1 meeting+City staff attended several+ Downtown Blasts to members) • Latino Coalition (2 meetings) • Residents for Quality Neighborhoods (2 meetings) • Neighbors North of Foothill(1 meeting) • Transition Towns (2 meetings) • Rotary(promotion of meetings) • SLO Green Energy(1 meeting) • EcoSLO (1 meeting) • Faith-based organizations (notices to all) e-Blasts • ^'70 e-Blasts were sent • ^'3,500 e-mail address are on the mailing list • Over 225,000 messages were sent as part of the General Plan Update project Newsletters • Newsletter 1,General Plan Update Overview, May 2012 • Newsletter 2,Alternatives,June 2013 • Newsletter 3, Background Report Summary,June 2014 Page 3 Resolution No 10570 Page 6 Exhibit A California Sustainable Communities Planning Grants 2011 and Incentives Program FINAL REPORT Website and Social Media • Developed and maintained the SL02035 com website This website provided access to all materials prepared during the LUCE Update (meeting materials, documents,etc) • Posting promoting Future Fair Workshops and release of documents • For additional analysis,see summary below Page 4 Resolution No 10570 Page 7 Exhibit A California Sustainable Communities Planning Grants 2011 and Incentives Program FINAL REPORT a fl *lnt ° GROUP REPORT srom Jv1u-inn1 201? September P 201 t STRATEGIES 13@SL02035 ®SL02035 r+�sIo2035 com CROUPSTATS across all Twitter and racebook accoun,s Incoming Messages 161 163 INTERACTIONS 'AL Sent tAessagos 56 �1 BY 132 UNIQUE USERS New Twitter Followers 7 19 606 IMPRESSIONS New Facobaok Fans 42 TWITTERSTATS acioss all Twitter gccountr FOLLOWER DEMOGRAPHICS TWIT-1 CR STATS t�1 33% 67% +JOL 7 No - lite Foloxers n ino I me po f«1 11ALt Ol1G+aEPti41 _WLE OLWV`c�b 00 @ 4 ® 2 1820 1 ink ct e s r 4ent o 1 Fel ots 21 24 2534 35-44 4554 5564 65- DAILY INTERACTIONS (An1C°JT10NS 4 RETNJEETS 2 OUTBOUND TWEET CONTENT • T 20 Plain re t 2 \ \• �J 1 U,ks to?aper U • •\• • • o e • e 0 Phero L nhs Jul 12 Jin 13 Jul 13 Jan 14 Jul 14 Page 5 Resolution No 10570 Page 8 Exhibit A California Sustainable Communities Planning Grants and Incentives Program FINAL REPORT 2011 EACEBOOK STATS across all Facebook mages ® My Facebook Pages (Total Like.,& Talking about this are tcrnpo(anly unavad-ible for your p-190s)/1k FAN GRO1ArTH Nc%v Fans 42 Un eked yuu P1gc 1 5 0\ • 0 /• 25 • \o e • 0 / \/\/ •\o\/\•—e\ /e\ •-a—o—e—• o • e e—e e—•—e—•—• 0 Jul 12 Jan 13 Jul 13 Jan 14 Jul 14 PAGE IMPRESSIONS Impressions 10 577 by 3 540 users ,5k 1000 500 0 0 1 1 1 1 ' 111 1 1 11 1 1111 ' 1 11111011 Jul 12 Jan 13 Jul 13 Jan 14 Jul 14 IMPRESSIONS BY DAY OF WEEK AVG TOTAL ■Fan 1 9,i Sun 11 1 1 6k ■User Post t 2k 0 Paid 0 t4on 136 19k ■Page Post 1 2k N Organic 4 3k Tue 69 963 !Othot 1 ik Y Viral 5 nk Wed 1 1 6 16k 49 iw Mention 147 41 Thu ® 8.5 t 2k Checkin 0 rn 98 t 4k Question 0 Sat 138 1 9k Coupon 0 IMPRESSION DEMOGRAPHICS Here saquick breakdown ofpeoateengaging with your FacebookPage AGE&GENDER TOP COUNTRIES TOP CITIES 13 1 r 2 4 United States 17k San Luis Obispo CA 506 1824 ® 133118 Urited Kingdom 6 Los Angeles CA 69 2534 ® 751 164 Italy 4 Halt Moon Bay CA 43 3544 1191 179 Canada 3 Sicrnmento CA 40 4554 1891340 Spun 3 Los Osos CA 27 55 ® 106 270 � a 1135% 65% uh, 1•Urx'jc Page 6 Resolution No 10570 Page 9 Exhibit A California Sustainable Communities Planning Grants and Incentives Program FINAL REPORT 2011 GOOGLEANAMICS ,`.rMIS 8C10h6 yow Mill arui)L.08� 1 cel ,Qt IAL kLPLHr16Rt, Wr,h I r,3llir p 40" SouilTraffic, 136 I wittor IJn7lC 7 V\ Wub Munllums A e32 , I earlino torinl I rnf ic,tnurr ra Fic-Pbook 131 views MindMixer • Ran for six months from Fall 2012—May 2013 • 240 registered participants • 1,039 unique visitors • 18,000 page views • >230 ideas generated Theater PSAs • 12 weeks in Fall 2012 (November 2012—January 2013) • Cinemark downtown—all screens(—20,000 impressions) Spanish Language Outreach • Newsletter 1 translated into Spanish • Univision Spanish language PSAs on survey and workshop • Media releases to all area Spanish language outlets • Website page on Update • Outreach through Latino coalition Interviews with City Leadership • The Consulting Team developed a set of five questions to be used in interviews with City Council and Planning Commission members During the week of March 19—23,the Consulting Team's management group conducted these individual interviews • Interviews were conducted with City department heads to gain insight on SWOT Other Media • 3-29-12 SLO CITY NEWS Article • 4-2012 City Staff interview aired on Channel 19 and Cal Poly Campus TV • 11-2012 California Edition—cable news channel interview re LUCE Update • 12-6-12 SLO CITY NEWS Article • 6-6-13 SLO CITY NEWS Article Page 7 Resolution No 10570 Page 10 Exhibit A California Sustainable Communities Planning Grants and Incentives Program FINAL REPORT 2®11 • 10-18-13 Tribune Article(Summary of Council Action on Alternatives) • 10-24-13 SLO CITY NEWS Article • 1-18-14 Tribune Article(Summary of Council Action on Draft LUE) • 5-31-14 KSBY News Story re Future Fair 4 • 6-11-14 KSBY Google Alert—Hearing on General Plan Update The Future Fair workshop held on May 31, 2014 was the final public involvement workshop held before the hearing process was begun Task 2 Background Report Task 2 involved the gathering of information to be used for both compiling the Background Report and beginning basic tasks for General Plan Update tasks From this task,the Background Report and summary newsletter provided a good foundation for understanding the existing setting within the Planning Area To gain an early understanding of community needs,a community survey was conducted to help gauge residents' opinions and priorities regarding the future development of San Luis Obispo Surveys were distributed via mailers and internet to all city households Interviews were held with members of the City Council, Planning Commission, City Department heads,and City staff to receive input about the LUCE Update The second public workshop was held during Task land informed the public of key findings from the Background Report and draw public input on issues and opportunities that needed to be addressed in the General Plan Update Task 3 Community Vision An assessment of issues and opportunities was conducted during Task 3 The assessment of issues and opportunities was meant to help guide the Alternatives Report in Task 4 Workshop#3 (Future Fair)was also held during Task 3 The Future Fair was attended by approximately 180 community members, and was used to gain input on the development of land use and circulation alternatives The assessment of issues and opportunities was also used at the Future Fair to help assist in the development of guiding principles Task 4 Alternatives Report During Task 4, land use and circulation alternatives were developed comprising of two items physical alternatives and policy alternatives A technical analysis was conducted for each Planning Commission recommended land use and circulation alternative Analysis included both circulation and fiscal technical assessment Community Workshop#4(Future Fair#2)was held during Task 4 and was attended by over 300 community members Future Fair#2 focused on receiving public input regarding the different land use and circulation alternatives being proposed Meetings were also held with various decision making bodies to review the physical alternatives proposed Page 8 Resolution No 10570 Page 11 Exhibit A California Sustainable Communities Planning Grants and Incentives Program FINAL REPORT 2011 Task 5 Policy Document The General Plan Policy Document(LUCE Update)was compiled during Task 5 During Task 5, City Council also provided direction on the physical changes being considered in the Alternatives Report City Council recommendations were brought to Community Workshop#5 (Future Fair#3),which was held during Task 5 Future Fair#3 attracted approximately 125 community members and provided updates on the current state of the alternatives and policy updates and introduced the Environmental Impact Report process and Notice of Preparation Task 6 Environmental Review Task 6 is not covered under the funds provided by the grant, but it is a critical component of the decision making process in California As part of this process,the draft programmatic LUCE EIR was released for a 45-day review period that ran from June 13 through July 28, 2014 The final programmatic LUCE EIR (which provided responses to public and agency comments)was published on September 3, 2014 The LUCE EIR provides the public and decision makers with a full understanding of the environmental implications of the changes being proposed, and was used to information the public hearing/decision making process Task 7 Public Hearings Community Workshop#6(Future Fair#4)was held during the start of Task 7 The workshop was attended by approximately 94 community members and provided information on the program Environmental Impact Report and the analytical studies that were conducted for the LUCE update, including results from the circulation analysis During this period, public hearings were held with advisory bodies and the Planning Commission and City Council Task 8 Final Documents and Adoption During this period,final documents were prepared and presented to the Planning Commission and City Council as part of a public hearing process Comments received regarding the Draft Program Environmental Impact Report were responded to as part of the Final Program EIR, including responses to all public comments These comments,along with public hearing inputs,were used by the Planning Commission and City Council to guide development of the final LUCE Update documents Page 9 Resolution No 10570 Page 12 Exhibit A California Sustainable Communities Planning Grants and Incentives Program FINAL REPORT 2011 3 Summarize Work Completed During This Reporting Period The following provides an overview of the work accomplished during this reporting period utilizing the tasks defined in the Scope of Work Tasks completed previously during the LUCE Update (and grant performance period) are so noted in the following listing At this time, all requirements of the grant have been satisfied TASK 1 PROGRAM INITIATION/ PUBLIC INVOLVEMENT Completed this Period 1A Initiate Program Complete 1B Work Plan Detail Complete 1C Study Session Complete 1D/1E GIS Database and Project Base Maps Complete 1F Organize the Community Outreach Program Completed this Period This task ran throughout the program, concluding this period with an eBlast message on the public hearing process to finalize the LUCE Update and a number of updates to the project website relative to meeting announcements and posting of project materials 1G Newsletter#1 General Plan Update Overview Complete 1H Community Workshop#1 Complete TASK 2 BACKGROUND REPORT Complete 2A Identify and Enlist Interns Complete 2B Admin Draft Background Report Complete 2C Community Survey Complete 2D Key Individual Interviews Complete 2E Transportation Model Modification Complete 2F Public Review Draft Background Report Complete 2G Newsletter-Background Report Complete 2H Community Workshop#2 Complete TASK 3 ISSUES, OPPORTUNITIES AND VISION Complete 3A Issues and Opportunities Summary Complete 3B Community Workshop#3 Complete Page 10 Resolution No 10570 Page 13 Exhibit A California Sustainable Communities Planning Grants and Incentives Program FINAL REPORT 2011 TASK 4 ALTERNATIVES REPORT Complete 4A Develop Policy Land Use&Circulation (Growth)Alternatives Complete 413 Evaluate Land Use&Circulation Alternatives Complete 4C Administrative Draft Alternatives Report Complete 4D Alternatives Report Complete 4E 1 Newsletter#4 Alternatives Complete 4E 2 Community Workshop#4 Alternative Futures Complete 4F 2 General Plan Task Force Meeting Complete 4F 3 City Council/Planning Commission Study Sessions Complete 4G Prepare Preferred Alternative Complete TASK 5 POLICY DOCUMENT Completed this Period 5 A 1 Administrative Draft General Plan Policy Document Complete 5 A 2 Administrative Draft General Plan Policy Document Staff Steering Committee Meeting Complete 5 B/5 C Land Use and Circulation Diagrams Complete 5 D Community Workshop#5 Complete 5 E 1 Fiscal Analysis of Preferred Alternative Completed this Period The Fiscal Analysis was drafted and submitted for City review and comment Following this review,the Consulting Team revised and finalized the report during this period The fiscal analysis evaluated the preferred alternative (the Proposed Project) and how implementation of this alternative would affect the City's budget and fiscal sustainability The report also provides fiscal policy recommendations to address any potential adverse fiscal impacts that the proposed plan may have This report dovetails with the City's infrastructure financing plan Based on the findings presented, the changes proposed with the LUCE Update were found to be fiscally neutral to slightly positive 5 E 2 Circulation System Analysis of Preferred Alternative Complete 5 E 3 Infrastructure Financing Plan Completed this Period The Infrastructure Financing Plan addresses capital improvements needed to accommodate the projected growth from the proposed General Plan The Plan indicates the responsibilities for financing and the anticipated source of funds where appropriate The Plan also discusses the optimal phasing of improvements and strategies for obtaining funds needed to complete initial capacity expansions prior to the accumulation of development impact fees The Plan was drafted and submitted for Page 11 Resolution No 10570 Page 14 Exhibit A California Sustainable Communities Planning Grants and Incentives Program FINAL REPORT 2011 City review and comment Following this review, the Consulting Team revised and finalized the report during this period 5 F Preliminary Public Review Draft General Plan Complete 5 G 1 Advisory Body Meetings Complete 5 G 2 General Plan Task Force(TF-LUCE) Meeting Complete 5 G 3 City Council/Planning Commission Study Sessions Complete 5 H "Final" Public Review Draft General Plan Complete TASK 6 Environmental Review—Draft EIR Complete Task 6 is not covered under the funds provided by the grant, but it is a critical component of the decision making process in California As part of this process, the draft programmatic LUCE EIR was released for a 45 day review period that ran from June 13 through July 28, 2014 The final programmatic LUCE EIR (which provided responses to public and agency comments) was published on September 3, 2014 The LUCE EIR provides the public and decision makers with a full understanding of the environmental implications of the changes being proposed, and was used to information the public hearing/decision making process TASK 7 Public Hearings Completed this Period 7 A Newsletter#4 Draft General Plan Update and DEIR Completed this Period Newsletter 4 was written to summarize the public review draft general plan update and the Draft Environmental Impact Report The newsletter included key goals and policies of the draft General Plan as well as the vision for the future of the city An overview of the environmental review process and comment procedure was also summarized 7 B Community Convention Complete 7 C General Plan Task Force(TF-LUCE) Meeting Complete 7 D Advisory Body Public Hearings Completed this Period The City held a series of public meetings with various advisory committees and a referral agency this quarter that allowed public input and discussion Meetings held included • Mass Transportation Committee,July 9, 2014 at 2 30 PM • Bicycle Advisory Committee,July 17, 7 00 PM • Architectural Review Commission,July 21 at 5 00 PM • Parks and Recreation Commission,July 22 at 5 30 PM • Cultural Heritage Committee,July 28 at 5 30 PM • Airport Land Use Commission,July 16 at 130 PM • Airport Land Use Commission, September 5 at 130 PM Page 12 Resolution No 10570 Page 15 Exhibit A California Sustainable Communities Planning Grants and Incentives Program FINAL REPORT 2011 7 E/F Planning Commission/City Council Hearings Completed this Period The City held a series of public hearings with both the Planning Commission and the City Council Hearings included the following • Joint City Council/Planning Commission hearing,July 1, 2014 • Planning Commission hearings on September 10, 11, 17, and 18, 2014 • City Council hearings on August 19 and September 16, 2014 • Future City Council hearings will be held on September 30, October 7 and 21, 2014 (not part of grant funded effort) TASK 8 Final Documents and Adoption Grant funded efforts completed this Penod 8 A Develop Draft Responses to Public Comments Completed this Period Draft responses to public comments were written following the 45-day review period for the Draft Program Environmental Impact Report that ran from June 13 through July 28, 2014 The final programmatic LUCE EIR(which provided responses to public and agency comments)was published on September 3, 2014 This task was not funded under the State grant 8 B Prepare Final EIR Completed this Period Following the responses to public comments from the Draft Program Environmental Impact Report, the Final EIR was compiled and sent to State Clearinghouse for review and posted to the website for public review This task was not funded under the State grant 8 C General Plan Adoption Hearings In progress this Period Two hearings were held with the City Council to address any questions relative to the adoption of the General Plan and certification of the Final EIR This task was not anticipated to be completed during grant period 8 D Final General Plan Documents Not part of Grant The Final General Plan documents(Final General Plan)will be prepared based on direction from the City Council This task was not anticipated to be completed during grant period TASK 9 Project Management On-going During the reporting period,the following on-going project management tasks were conducted ■ Project management calls were attended by the City's project management team and Consulting Team's management team During this period, these calls were held weekly with additional meetings held as needed Page 13 Resolution No 10570 Page 16 Exhibit A California Sustainable Communities Planning Grants and Incentives Program FINAL REPORT 2011 ■ Circulation modeling coordination calls were attended by City and Consulting Team circulation technical experts on an as needed basis as a means to expedite response to questions,comments, and concerns ■ Coordination between team members, including review of all materials by a member of the Consulting Team's management team prior to delivery to the City ■ Coordination between City's Project Manager and Consulting Team's Project Manager, as needed ■ Normal invoicing and status reporting as required under contract 4 What interim findings or success stories can you report? To date, key successes have been the continued integration of the community into the General Plan Update project This includes the implementation of MindMixer, an online virtual town hall Changing the workshop dates for the project to Saturday afternoons has also been a big success, and attendance numbers are growing substantially Saturday workshops started with Workshop #3 at the City Library, and community turnout has increased noticeably ■ Workshop 1 May 16, 2012 100 persons ■ Workshop 2 Sept 27, 2012 40 persons ■ Workshop 3 Dec 2, 2012 > 130 persons ■ Workshop 4 June 1, 2013 >300 persons ■ Workshop 5 December 7, 2013 > 125 persons ■ Workshop 6 May 31, 2014 —94 persons 5 What challenges and opportunities have you encountered in accomplishing this portion of your Scope of Work? Challenges Challenges faced and addressed during this period included ■ Additional Land Use Changes The City Council, based on recommendations from the Planning Commission, made additional changes in the proposed land use alternatives in late January 2014 City Staff and the Consulting Team worked diligently to incorporate these changes as quickly as possible, applying additional resources as needed ■ Circulation Modeling As is typical with projects and models of this complexity, additional time was required to refine and adjust the circulation model to address issues that arose during initial model runs Additional work was necessary to complete coding in model, conduct sensitivity analysis, and successfully complete the modeling exercise These have been addressed by Page 14 Resolution No 10570 Page 17 Exhibit A California Sustainable Communities Planning Grants and Incentives Program FINAL REPORT 2011 increasing coordination and the amount of resources applied on both the City staff and Consulting Team sides The level of effort required exceeded earlier estimates, but was completed in time to release the public draft in mid-June 2014 ■ Integrating Airport Safety Study The City contracted and bore the cost to develop a separate set of airport studies to evaluate restrictions associated with airport safety and noise and the relationship of the County's Airport Land Use Plan to future land use decisions near the airport This aspect has resulted in additional work for both City staff and Consulting Team to integrate highly technical information in the LUCE Update and EIR City staff and Johnson Aviation were responsible for the safety and technical analysis evaluation and the findings incorporated in the LUCE EIR Opportunities The reviews conducted of the physical and policy options have been extremely detailed, but have resulted in a LUCE Update that is well supported in the community 6 Is your project on schedule? Please refer to your Work Plan/Schedule for Implementation (explain) The original grant proposal called for an initial public draft LUCE update and initial City Council hearings to be completed by the end of the grant period The public draft LUCE and associated Draft EIR were released on June 13, 2014 Subsequently,the Final EIR was released on September 3, 2014 The initial Planning Commission and City Council hearings on the LUCE Update occurred on July 1, 2014, with follow on hearings occurring in August and September, with final adoption expected in October 2014 Final adoption and generation of final documents was not proposed to occur within grant timeframe Project is on schedule 7 Provide a narrative financial report on expenditures and budgeted amounts (include cash and / or in-kind) City staff time for the project is not intended to be reimbursed nor was it proposed as an in-kind match, however City staff collectively have dedicated hundreds of hours during this quarter toward this project The City has also paid for display ads placed in local newspapers, and copying expenses associated with workshop materials and agenda distribution None of these expenses are included in the grant- reimbursed scope of work Final reimbursement will request the remainder of grant funds as well as the 15% holdback amount 8 If applicable, explain the future intent of public and/or private support to maintain or further develop the project The grant budget is augmented by City General Funds to address the costs associated with the EIR for this project as well as costs for meeting venues, public notice and other administrative costs The grant funds will be used for consultant assistance in the General Plan Update, the fiscal analysis, and the public engagement strategy Page 15 Resolution No 10570 Page 18 Exhibit A California Sustainable Communities Planning Grants and Incentives Program FINAL REPORT 2011 B Final Report - Grant Overview 1 How, and the extent that, the grant project has achieved the goals and sustainability objectives outlined in the regional planning documents (e g Sustainable Community Strategies) applicable to their local Jurisdiction Highlight the specific measures in the grant-funded project that reflect the regional plan objectives San Luis Obispo Council of Governments (SLOCOG) has developed a preliminary sustainable communities strategy (PSCS) that identifies concepts to identify Target Development Areas to support "smart growth" development with emphasis on community centers and mayor corridors This is seen as a way to encourage location efficient development that can benefit from strategic investments of transportation infrastructure and transit funding The goals of reducing dependency on the automobile, and fostering land uses that enable walking, bicycling and transit use will also support health and obesity prevention objectives The City of San Luis Obispo shares these goals of encouraging alternative transportation and providing efficient development to leverage City and Regional resources The Land Use and Circulation Elements (LUCE) Update was initiated as a focused update to the General Plan to reflect that the City's policies and objectives already support smart growth strategies now called out in the PSCS The City has long had a tradition of supporting bicycle and pedestrian amenities as well as endorsing "smart growth" principles Based on community input, community support for increased infrastructure for bicycle and pedestrian connections remains strong The LUCE update also reflects policy designed to focus on infill, secure the City's greenbelt and grow within the City's sphere of influence rather than going beyond the City limits, thus preventing sprawl and the inefficient use of land The proposed Land Use and Circulation alternatives and policy changes are the true measure of how this grant funded project will address sustainability and regional plan objectives Specific sites chosen for further study include areas of the city that can accommodate infill projects, have access to urban services, and facilitate alternative transportation Proposed policy includes a new Circulation Element chapter with policies and programs supporting multi modal circulation measures, a new chapter in the Land Use Element with policies and programs addressing sustainability, a new chapter in the Land Use Element to reflect healthy cities policies, and new and updated policies and programs to support walkable, safe, and sustainable neighborhoods, enhance public safety, and develop in a manner that supports alternatives to the car Project products, information, and links to hearings and materials may be found on the project website at www slo2035 com 2 The progress to date on the goals measured by the indicators outlined in the grant application The indicators can include process goals, such as numbers of meetings or the Page 16 Resolution No 10570 Page 19 Exhibit A California Sustainable Communities Planning Grants 2011 and Incentives Program FINAL REPORT extent of outreach efforts, as well as specific metrics such as reduced VMT or additional miles of bike lanes For any indicators that cannot be measured at the time the annual report is due, the report should include a statement as to why a particular indicator is not yet measurable, and a schedule indicating the time at which the indicator will be measurable, including benchmarks which will be completed by that time The indicators submitted with the grant application are attached as a table It is not possible to measure progress toward these indicators because they rely on plan implementation and final approval of updated policies is still underway The indicators were intended to designate how implementation of an updated plan would have a beneficial effect in the long term For example, as bicycle infrastructure is installed and increase focus is placed on multi modal solutions,the indicator will reveal whether more community members choose to bike to work, school and other destinations Results of this particular strategy/program are also associated with the indicators of obesity rates and energy usage The evaluation of the draft plan through the Environmental Review process provided projected information related to vehicle miles traveled and associated greenhouse gas emissions Implementation of the LUCE Update would involve operation of development projects that generate long-term emissions of criteria air pollutants and ozone precursors Implementation of the LUCE Update would also include implementation of sustainability, prioritization of bike and pedestrian infrastructure, support of transit and multi-modal policies and programs that would lessen impacts related to development Indicators that relate to implementation of the current General Plan for calendar year 2013 are documented as part of the City's General Plan Annual Report(attached) 3 What are the issues/barriers that may have arisen to make it difficult to implement the regional sustainability goals at the local level? Indicate a plan to overcome those barriers During this year there have been no issues or barriers to implementing regional sustainability goals at the local level 4 What are the successes, barriers and lessons learned from the grant process and the grant-funded project? The grant application process was quite rigorous and required thoughtful consideration of budget, project planning and management, and resources needed to complete the project Cost involved in updating a General Plan can be a barrier to keeping this vital "blueprint" for future physical development of the community current and reflective of community vision The LUCE update project would not have been possible to complete without grant resources Lessons learned through the LUCE update project include recognition of an engaged and passionate community Workshops were well-attended and public input during the hearings and meetings have made positive changes to the elements The visioning and policy-making process has been guided by a committed group of resident-volunteers who collectively donated over a thousand hours of community service in helping craft the documents that will guide the City's path to the year 2035 Page 17 Resolution No 10570 Page 20 Exhibit A Indicator Status - September 2014 Indicators Who monitors`' Desired Status Program Objectives (Data Point) Outcomes September 2014 Improve Air Quality Ozone levels—Annual Air Quality Reports SLO APCD Decrease Longer and Water Quality Particulate matter—Annual Air Quality Reports SLO APCD Decrease Term Water quality—Annual water quality reports SLO City- Utilities Dept Increase Implement- (UD) ation Promote Public Obese/overweight pre-school children CO/State Public Health Decrease Longer Health Obese/overweight diabetic adults SLO Police/Fire Dept Decrease Term Implement- Traffic collision injuries and fatalities—Annual incident reports SLO Public Works Dept Decrease ation (PW) Biking/walking—Mode share surveys Increase Promote Equity Access to transportation—Quarterly transit ridership/bus passes SLO Public Works Dept Increase Not yet sold measurable Increase Affordable Affordable housing units—Annual report SLO Community Dev Dept Increase Annual Housing report RHNA affordability ranges—Annual report (CDD) Increase attached Promote Infill and Residential density — rezone areas identified for increased CDD Increase Longer Compact densities Term Development Implement- Number of housing units within % mile of transit services — CDD Increase ation Annual report PW Decrease Vehicle miles traveled citywide—Annual report PW Increase Walk&transit modal split percentages—Mode share surveys Revitalize Urban and New housing units constructed in the Downtown Core—Annual CDD Increase Annual Community Centers report report Historic resource rehabilitation in the Downtown Core—Annual CDD Increase attached report Active business licenses in the Downtown Core—Annual report SLO Finance Dept(FIT) Increase 1 Resolution No 10570 Page 21 Exhibit A Indicator Status - September 2014 Protect Natural Acres of protected or conserved lands—Annual report SLO Natural Resources Increase Annual Resources and Acres of sensitive habitat avoided—Annual report Manager&CDD Increase report Agricultural Lands attached and longer term implementa -tion Reduce Automobile Transit ridership—Annual report PW Increase Annual Usage and Fuel Housing units within '/z mile of services—Annual report CDD Increase report Consumption Employer-offered employee trip reduction programs CDD Increase attached Vehicle miles traveled citywide—Annual report PW Decrease and longer term implementa -tion Improve Transit ridership—Annual report PW Increase Annual Infrastructure Miles of new bicycle and pedestrian Class 1,I1 and III paths, PW Increase report Systems Annual report attached Promote Water Residential water usage—Annual report UD Decrease Annual Conservation Commercial water usage—Annual report UD Decrease report Municipal water usage—Annual report UD Decrease attached and longer term implementa -tion Promote Energy Residential energy consumption PG&E/SoCal Gas Decrease Longer Efficiency and Commercial energy consumption Decrease Term Conservation Municipal energy consumption Decrease Implement- ation Strengthen the Business expansion/additions—Annual report CDD&FIT Increase Annual Economy Residential construction—Annual report CDD Increase report Commercial construction—Annual report CDD Increase 2