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Home My WebLink About11-18-2014 Special + Regular Meeting Agenda City of San Luis Obispo, Council Agenda, City Hall, 990 Palm Street, San Luis Obispo Tuesday, November 18, 2014 5:00 p.m. SPECIAL MEETING Council Hearing Room 990 Palm Street CALL TO ORDER: Mayor Jan Marx ROLL CALL: Council Members John Ashbaugh, Dan Carpenter, Kathy Smith, Vice Mayor Carlyn Christianson, and Mayor Jan Marx PUBLIC COMMENT ON CLOSED SESSION ITEM CLOSED SESSION – Based on the advice from the City Attorney discussion in open session of the following described matters would prejudice the position of the City in existing litigation. A. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Paragraph (1) of subdivision (d) of Section 54956.9) Name of case: New Cingular v. City of Alameda, et al, Superior Court of California, County of Los Angeles, Case No. BC 462270; this case was previously known as Donald Sipple, et al. v. City of Alameda, et al. B. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Paragraph (1) of subdivision (d) of Section 54956.9) Name of case: City of San Luis Obispo v. Ryan Petetit, San Luis Obispo County Superior Court Case No. 14CV0529. ADJOURN TO REGULAR MEETING OF NOVEMBER 18, 2014 San Luis Obispo - Regular Meeting Agenda of November 18, 2014 Page 2 6:00 p.m. REGULAR MEETING Council Chamber 990 Palm Street CALL TO ORDER: Mayor Jan Marx ROLL CALL: Council Members John Ashbaugh, Dan Carpenter, Kathy Smith, Vice Mayor Carlyn Christianson, and Mayor Jan Marx PLEDGE OF ALLEGIANCE: Council Member Smith CITY ATTORNEY REPORT ON CLOSED SESSION PRESENTATIONS PROCLAMATION – LOS PADRES FORESTWATCH (MARX – 5 MINUTES) Presentation of a Proclamation recognizing the Los Padres ForestWatch for ten years of accomplishments for land, wildlife, and water conservation throughout the Los Padres National Forest. PUBLIC COMMENT PERIOD FOR ITEMS NOT ON THE AGENDA (not to exceed 15 minutes total) The Council welcomes your input. You may address the Council by completing a speaker slip and giving it to the City Clerk prior to the meeting. At this time, you may address the Council on items that are not on the agenda. Time limit is three minutes. State law does not allow the Council to discuss or take action on issues not on the agenda, except that members of the Council or staff may briefly respond to statements made or questions posed by persons exercising their public testimony rights (Gov. Code Sec. 54954.2). Staff may be asked to follow up on such items. CONSENT AGENDA A member of the public may request the Council to pull an item for discussion. Pulled items shall be heard at the close of the Consent Agenda unless a majority of the Council chooses another time. The public may comment on any and all items on the Consent Agenda within the three minute time limit. San Luis Obispo - Regular Meeting Agenda of November 18, 2014 Page 3 C1. WAIVE READING IN FULL OF ALL RESOLUTIONS AND ORDINANCES Recommendation Waive reading of all resolutions and ordinances as appropriate. C2. DOWNTOWN RENEWAL PROJECT - HIGUERA BETWEEN GARDEN TO BROAD STREETS, SPECIFICATION NO. 91320 (GRIGSBY/FRASER) Recommendation 1. Approve plans and specifications for the "Downtown Renewal Project, Specification No. 91320,” and authorize staff to advertise for construction bids. 2. Authorize the City Manager to award the construction contract if bids are within the Engineer’s Estimate of $473,000. 3. Authorize the Finance Director to issue a purchase order up to $35,000 for tree grates for use on the project. 4. Re-allocate $79,000 from the $1.7 million Measure Y designated contingency to the project’s construction account to support project construction costs. C3. COMMUNITY PARTNERSHIP AGREEMENT WITH THE EXECUTIVE BOARD OF THE SAN LUIS OBISPO SENIOR CENTER – 1445 SANTA ROSA STREET - RESOLUTION (LICHTIG/STANWYCK/MUDGETT/SETTERLUND) Recommendation Adopt a Resolution entitled “A Resolution of the City Council of the City of San Luis Obispo, California, approving the terms for the Community Partnership Agreement between the City and the Volunteer Executive Board of the Senior Center (“Senior Center”) and authorizing the Mayor to execute the agreement and all necessary supporting documents.” C4. CONTRACT WITH HARRIS & LEE ENVIRONMENTAL SCIENCES FOR SAFETY POLICIES AND PROGRAMS UPDATE (IRONS/AUSLEN/ZOCHER) Recommendation Authorize the City Manager to execute a sole source agreement with Harris & Lee Environmental Sciences, in an amount not to exceed $30,000, for safety policy and program updates for the City of San Luis Obispo. San Luis Obispo - Regular Meeting Agenda of November 18, 2014 Page 4 C5. AFFORDABLE HOUSING FUND AWARD FOR THE SAN LUIS OBISPO COUNTY HOUSING TRUST FUND - RESOLUTION (JOHNSON/COREY) Recommendation 1. Adopt a Resolution entitled “A Resolution of the City Council of the City of San Luis Obispo, California, approving a $30,000 Affordable Housing Fund (AHF) grant award for the San Luis Obispo County Housing Trust Fund (HTF).” 2. Make a determination pursuant to Section 15061(b)(3) General Rule of the California Environmental Quality Act (CEQA) Guidelines that an Affordable Housing Fund award will not have a significant effect on the environment. 3. Authorize the Finance Manager to appropriate $30,000 from the unallocated Affordable Housing Fund balance to fund the award. C6. RAILROAD SAFETY TRAIL TAFT TO PHILLIPS, SPECIFICATION NO. 91111 (GRIGSBY/VAN BEVEREN) Recommendation 1. Approve Plans and Special Provisions for the Railroad Safety Trail Taft to Phillips, Specification No. 91111. 2. Accept and appropriate $50,000 in State Highway Account (SHA) grant funding to the project’s construction budget in Fund 401, to align the project’s budgeted SHA grant funding, with the actual amount of the approved SHA grant. 3. Approve the transfer of $300,000 from the Design phase of the project account, and $153,000 from the Construction phase of the Hwy 101 Bridge project account, all in Grant Fund Capital Outlay Fund, into the Construction phase of the project account. 4. Approve the transfer of $275,000 from the land acquisition phase of the project into the construction phase within the Traffic Impact Fee (TIF) fund. 5. Approve the appropriation of $86,379 into the design phase and $135,000 into the construction phase of the project using $221,379 of available Bicycle Transportation Account (BTA) grant funds within the TIF fund. 6. Approve the use of $140,000 in TIF Reserves to supplement the construction phase of the project in the TIF fund. 7. Authorize staff to advertise for bids and authorize the City Manager to award the contract if the lowest responsible bid is less than the engineer’s estimate of $940,000. San Luis Obispo - Regular Meeting Agenda of November 18, 2014 Page 5 C7. HISTORIC EVALUATION OF A RESIDENCE CONSTRUCTED IN 1874 PROPOSED FOR DEMOLITION (CITY FILE NO. HIST-0155-2014) – RESOLUTION (JOHNSON/DUNSMORE) As recommended by the Cultural Heritage Committee Adopt a Resolution entitled “A Resolution of the City Council of the City of San Luis Obispo, California, adding the David Norcross residence at 546 Higuera Street to the Master List of Historic Resources (HIS-0155-2014).” C8. REVISED 2014 WATER RESOURCES STATUS REPORT (MATTINGLY/ HORTON) Recommendation Receive and file the Revised 2014 Water Resources Status Report. C9. AGREEMENT FOR CENTRAL SERVICE COST ALLOCATION PLAN DEVELOPMENT AND LABOR RATE DEVELOPMENT SERVICES WITH MAHONEY & ASSOCIATES, LLC (PADILLA) Recommendation Approve the agreement with Mahoney & Associates for a 5 year term to provide annual cost allocation plan development services and the development of annual labor rates that are used to bill services to outside entities and grants. C10. AMENDMENT TO THE AGREEMENT WITH MUNI SERVICES FOR UTILITY USER TAX COMPLIANCE AND REVENUE PROTECTION PROGRAM SERVICES - EXTENSION FOR A 2 YEAR PERIOD (PADILLA) Recommendation Approve the amendment of the agreement with Muni Services for Utility User Tax (UUT) compliance and revenue protection services to allow the extension of that agreement for a 2 year period. C11. REQUEST FOR PROPOSALS - PUBLIC ART MASTER PLAN, SPECIFICATION NO. 91286 (LICHTIG/STANWYCK/MUDGETT) Recommendation 1. Authorize the issuance of request for proposals (RFP) for consulting services to prepare a Public Art Master Plan, Specification No. 91286, for the Parks and Recreation Department. 2. Authorize the City Manager to award a consultant services agreement, in an amount not to exceed $40,000, to develop a Public Art Master Plan, if the selected proposal is within the approved budget. San Luis Obispo - Regular Meeting Agenda of November 18, 2014 Page 6 C12. AGREEMENT WITH PUBLIC FINANCIAL MANAGEMENT (PFM) FOR INVESTMENT ADVISOR SERVICES (PADILLA) Recommendation 1. Approve the agreement with Public Financial Management (PFM) for Investment Advisor Services for a 5-year term. 2. Approve waiver of insurance deductible and self-insured retention. C13. UPHOLDING APPEALS AND DENYING THE ARCHITECTURAL REVIEW COMMISSION’S APPROVAL OF A MIXED-USE PROJECT AT 1327 OSOS STREET (ARC 96-13) – RESOLUTION (JOHNSON/RICCI) Adopt a Resolution entitled “A Resolution of the City Council of the City of San Luis Obispo, California, upholding appeals and denying the Architectural Review Commission’s action, without prejudice, to grant final approval to a mixed-use project containing nine residential units and 8,050 square feet of office space and approving a 10% shared parking reduction and automobile trip reduction program for property located at 1321 & 1327 Osos Street (ARC 96-13).” PUBLIC HEARINGS PH1. VESTING TENTATIVE TRACT MAP FOR A NINE LOT COMMON-INTEREST SUBDIVISION, USE PERMIT FOR DEVELOPMENT OF A SITE WITH SPECIAL CONSIDERATIONS, AND ENVIRONMENTAL REVIEW – 3080 ROCKVIEW PLACE - RESOLUTION (JOHNSON/HILL/CARLONI – 30 MINUTES) Recommendation Adopt the resolution entitled “A Resolution of the City Council of the City of San Luis Obispo, California, approving a Vesting Tentative Tract Map with exceptions to property development standards, a Use Permit allowing development of a nine-unit residential project on a site with special considerations (R-2-S Zoning), and Mitigated Negative Declaration of Environmental Impact. 3080 Rockview Place; TR/A/ER 202-13 (Tract 3057).” BUSINESS ITEMS B1. PARKING SERVICES ORGANIZATIONAL ASSESSMENT (GRIGSBY/ MANDEVILLE – 45 MINUTES) Recommendation Receive and file the 2014 Parking Services Division Organizational Assessment. San Luis Obispo - Regular Meeting Agenda of November 18, 2014 Page 7 COUNCIL LIAISON REPORTS (not to exceed 15 minutes) Council Members report on conferences or other City activities. Time limit—3 minutes. COUNCIL COMMUNICATIONS (not to exceed 15 minutes) At this time, any Council Member or the City Manager may ask a question for clarification, make an announcement, or report briefly on his or her activities. In addition, subject to Council Policies and Procedures, they may provide a reference to staff or other resources for factual information, request staff to report back to the Council at a subsequent meeting concerning any matter, or take action to direct staff to place a matter of business on a future agenda. (Gov. Code Sec. 54954.2) ADJOURNMENT The City Council will meeting on Monday, December 1, 2014 at 3:00 p.m. in the Council Chamber, 990 Palm Street, San Luis Obispo, California, for the installation of the newly-elected City Council. Special and Regular City Council Meetings are scheduled for Tuesday, December 2, 2014 at 4:00 p.m. and 6:00 p.m., respectively, in the Council Chamber, 990 Palm Street, San Luis Obispo, California. LISTENING ASSISTIVE DEVICES are available for the hearing impaired--please see City Clerk. The City of San Luis Obispo wishes to make all of its public meetings accessible to the public. Upon request, this agenda will be made available in appropriate alter native formats to persons with disabilities. Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such request to the City Clerk’s Office at (805) 781 -7100 at least 48 hours before the meeting, if possible. Telecommunications Device for the Deaf (805) 781-7107. City Council regular meetings are televised live on Charter Channel 20. Agenda related writings or documents provided to the City Council are available for public inspection in the City Clerk’s Office located at 990 Palm Street, San Luis Obispo, during normal business hours, and on the City’s website www.slocity.org. Persons with questions concerning any agenda item may call the City Clerk’s Office at (805) 781-7100. Page intentionally left blank.