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HomeMy WebLinkAbout12-16-2014 Amended Special + Regular Agenda City of San Luis Obispo, Council Agenda, City Hall, 990 Palm Street, San Luis Obispo Amended Agenda* Tuesday, December 16, 2014 4:00 PM SPECIAL MEETING Council Chamber 990 Palm Street * This amended Agenda includes corrections to Consent Item C7 recommendations and the addition of Consent Item C9. CALL TO ORDER: Mayor Jan Marx ROLL CALL: Council Members Dan Carpenter, Carlyn Christianson, Dan Rivoire, Vice Mayor John Ashbaugh, and Mayor Jan Marx STUDY SESSION ITEM SS1. REVIEW OF RENTAL HOUSING INSPECTION PROGRAM OPTIONS (JOHNSON/LEASE - 90 MINUTES) Recommendation 1. Receive a presentation on Rental Housing Inspection Program policy options. 2. Provide direction to staff regarding initiation of an ordinance and specific options to pursue. ADJOURN TO REGULAR MEETING OF DECEMBER 16, 2014 San Luis Obispo – Amended Regular Meeting Agenda of December 16, 2014 Page 2 6:00 p.m. REGULAR MEETING Council Chamber 990 Palm Street CALL TO ORDER: Mayor Jan Marx ROLL CALL: Council Members John Ashbaugh, Dan Carpenter, Kathy Smith, Vice Mayor Carlyn Christianson, and Mayor Jan Marx PLEDGE OF ALLEGIANCE: Council Member Christianson PRESENTATIONS PRESENTATION OF MUNICIPAL INFORMATION SYSTEMS ASSOCIATION OF CALIFORNIA EXCELLENCE IN INFORMATION TECHNOLOGY PRACTICES AWARD (PADILLA/HORN/SCHMIDT - 5 MINUTES) Presentation of the Excellence in Information Technology Practices Award to the City of San Luis Obispo by Brian Horn, representing the Municipal Information Systems Association of California. PUBLIC COMMENT PERIOD FOR ITEMS NOT ON THE AGENDA (not to exceed 15 minutes total) The Council welcomes your input. You may address the Council by completing a speaker slip and giving it to the City Clerk prior to the meeting. At this time, you may address the Council on items that are not on the agenda. Time limit is three minutes. State law does not allow the Council to discuss or take action on issues not on the agenda, except that members of the Council or staff may briefly respond to statements made or questions posed by persons exercising their public testimony rights (Gov. Code Sec. 54954.2). Staff may be asked to follow up on such items. CONSENT AGENDA A member of the public may request the Council to pull an item for discussion. Pulled items shall be heard at the close of the Consent Agenda unless a majority of the Council chooses another time. The public may comment on any and all items on the Consent Agenda within the three minute time limit. C1. WAIVE READING IN FULL OF ALL RESOLUTIONS AND ORDINANCES Recommendation Waive reading of all resolutions and ordinances as appropriate. San Luis Obispo – Amended Regular Meeting Agenda of December 16, 2014 Page 3 C2. REQUEST FOR PROPOSAL FOR ELEVATOR MAINTENANCE SERVICES, SPECIFICATION NO. 91341 (GRIGSBY) Recommendation 1. Authorize issuance of a Request for Proposal (RFP) for “Elevator Maintenance Services, Specification No. 91341.” 2. Authorize the City Manager to execute an agreement of up to $11,900 to perform elevator maintenance services. C3. ONE-YEAR REVIEW OF THE MOBILE VENDOR ORDINANCE (JOHNSON/ DAVIDSON) Recommendation Receive and file the Mobile Vendor Ordinance one-year review. C4. REQUEST TO ADD 1267 FREDERICKS STREET TO THE CITY’S LIST OF CONTRIBUTING HISTORIC RESOURCES - RESOLUTION (JOHNSON/BELL) Cultural Heritage Committee Recommendation Adopt a Resolution entitled “A Resolution of the City Council of the City of San Luis Obispo, California, adding the property located at 1267 Fredericks Street to the Contributing List of Historic Resources (HIST-0511-2014 (CHC)). C5. SINSHEIMER STADIUM STAIRS REPLACEMENT, SPECIFICATION NO. 91255 (GRIGSBY/McGUIRE) Recommendation 1. Approve plans and specifications for “Sinsheimer Stadium Stairs Replacement, Specification No. 91255”. 2. Authorize staff to advertise for bids and authorize the City Manager to award the contract if the lowest responsible bidder is within the Engineer’s Estimate of $109,000. 3. Approve the transfer of $7,732 from the project’s design account and $15,000 from the construction management account to the construction account at the time of bid award. San Luis Obispo – Amended Regular Meeting Agenda of December 16, 2014 Page 4 C6. REQUEST FOR PROPOSAL FOR CONSULTANTS TO ASSIST WITH AMENDMENTS TO CITY’S SUBDIVISION REGULATIONS, SPECIFICATION NO. 91345 (JOHNSON/DUNSMORE) Recommendation 1. Authorize the issuance of request for proposals (RFP) for consultant services to assist staff in updating the Subdivision Regulations, Specification No. 91345. 2. Authorize the City Manager to award a consultant services agreement in an amount not-to-exceed $50,000 to assist staff with the development of revisions to the Subdivision Regulations document provided the bids fall within the budgeted amount. C7. AGREEMENT FOR UTILITY AND BUSINESS LICENSE BILL PRINTING AND MAILING SERVICE (PADILLA) Recommendation 1. Approve the agreement with Cash Cycle Solutions (CCS) for a 5-year term to provide regular printing and mailing of all utility bill and business license billing and certificate renewal documents. 2. Approve waiver of insurance retention and deductibles. C8. AMEND SCOPE OF WORK WITH JOHNSON AVIATION FOR REMAINING COSTS ASSOCIATED WITH THE LAND USE AND CIRCULATION ELEMENTS UPDATE PROJECT AND TECHNICAL ASSISTANCE RELATED TO THE UPDATE OF THE AIRPORT LAND USE PLAN (JOHNSON/LEVEILLE) Recommendation Authorize the Community Development Director to execute a contract amendment to fund costs associated with the Land Use and Circulation Elements update and modify the scope of work for Johnson Aviation to continue providing technical assistance to the City in its effort to work with the Airport Land Use Commission on its update the Airport Land Use Plan (ALUP). C9. ORDINANCE NO. 1610 (SECOND READING) – ORDINANCE ESTABLISHING AN AIRPORT OVERLAY ZONE, SPECIAL FOCUS AREA OVERLAY ZONE, AND AMENDING THE CITY ZONING MAP CONSISTENT WITH SPECIAL PLANNING AREAS IDENTIFIED IN CHAPTER 8 OF THE LAND USE AND CIRCULATION ELEMENT UPDATE PROJECT (JOHNSON/LEVEILLE) Recommendation Adopt Ordinance No. 1610 (2014 Series) entitled “An Ordinance of the City Council of the City of San Luis Obispo, California, amending Title 17 (Zoning Regulations) of the Municipal Code (GPI/ER 15-12).” (Intro. on 12/09/2014) San Luis Obispo – Amended Regular Meeting Agenda of December 16, 2014 Page 5 BUSINESS ITEMS B1. GENERAL FUND FIVE YEAR FISCAL FORECAST: 2015-2020 (PADILLA/ LAMERS – 60 MINUTES) Recommendation Review and discuss the results of the General Fund Five-Year Fiscal Forecast for 2015-20. B2. 2015-17 FINANCIAL PLAN PROCESS - CONSIDERATION OF PROPOSED CHANGES TO THE CITY’S BUDGET POLICIES (LICHTIG/PADILLA/ CODRON/LAMERS – 60 MINUTES) Recommendation 1. Review and approve the 2015-17 Financial Plan Goal Setting Process and revision to the date of the Council’s Strategic Budget Direction meeting to April 21, 2015. 2. Receive and file the Local Revenue Measure (Measure Y) Integration Report. 3. Review and approve proposed changes or direction regarding the City’s budget policies, including: a. Direction to develop a new policy to support the creation of an Infrastructure Investment Capital Fund and return to the City Council for review in Spring 2015. b. Changes to existing reserve policies for the Fleet and Information Technology replacement funds. c. Direction to develop a new budget policy relating to reporting the City’s unfunded pension liabilities and to return to the City Council in Winter 2015 with further analysis of whether additional funding should be allocated to unfunded pension liabilities during the 2015-17 Financial Plan. d. Direction to update the City’s purchasing and procurement policies to improve operating efficiencies for City Council review in Winter 2015. San Luis Obispo – Amended Regular Meeting Agenda of December 16, 2014 Page 6 B3. REALLOCATION OF BUILDING AND SAFETY TEMPORARY STAFFING RESOURCES FOR FULL TIME REGULAR STAFFING (JOHNSON/RYAN – 30 MINUTES) Recommendation Approve the addition of a regular full-time Building Inspector and a regular full-time Plans Examiner in the Building and Safety Division of the Community Development Department. COUNCIL LIAISON REPORTS (not to exceed 15 minutes) Council Members report on conferences or other City activities. Time limit—3 minutes. COUNCIL COMMUNICATIONS (not to exceed 15 minutes) At this time, any Council Member or the City Manager may ask a question for clarification, make an announcement, or report briefly on his or her activities. In addition, subject to Council Policies and Procedures, they may provide a reference to staff or other resources for factual information, request staff to report back to the Council at a subsequent meeting concerning any matter, or take action to direct staff to place a matter of business on a future agenda. (Gov. Code Sec. 54954.2) ADJOURNMENT The next Regular City Council Meeting will be held on Tuesday, January 6, 2015 at 6:00 p.m. in the City Council Chambers, 990 Palm Street, San Luis Obispo, California. LISTENING ASSISTIVE DEVICES are available for the hearing impaired--please see City Clerk. The City of San Luis Obispo wishes to make all of its public meetings accessible to the public. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities. Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such request to the City Clerk’s Office at (805) 781-7100 at least 48 hours before the meeting, if possible. Telecommunications Device for the Deaf (805) 781-7107. City Council regular meetings are televised live on Charter Channel 20. Agenda related writings or documents provided to the City Council are available for public inspection in the City Clerk’s Office located at 990 Palm Street, San Luis Obispo, during normal business hours, and on the City’s website www.slocity.org. Persons with questions concerning any agenda item may call the City Clerk’s Office at (805) 781-7100.