HomeMy WebLinkAbout12-02-2014 B1 PresentationIssuance of Golf RFP?
10-Hole Course 33,600 Average Rounds
Per Year
Over 9,000 Volunteer Hours
Per Year
LAGUNA LAKE GOLF COURSE
Laguna Lake Golf Course
Community Gem
Recreational Facility
Maintained beautifully
by Todd and his staff
Fiscally prudent – fees
consistent with
recreation policy
Why an Operational Review of LLGC
and Possible RFP Issuance?
1. MAJOR CITY GOAL of COUNCIL
City Council’s adoption of the 2013-15 Financial Plan
and Major City Goal to Sustain Essential Services,
Infrastructure, and Fiscal Health = timely analysis of
programs.
2. RETIREMENT – Best Practice to Review
In preparation of long time Golf Course Supervisor
intended retirement - spring 2015
3. USE OF INFORMATION
Information gathered will be used to formulate
recommendations about Golf Course’s operations in
early 2015 to coordinate budget requests.
Three Phases of
Operational Review
Phase One: Identification of Current Operations and Alternative Models
Completed Spring 2014
Phase Two: Information Gathering and Public Outreach
In Progress
Phase Three: Analysis and Recommendation
Anticipated Early 2015
STATUS QUO
•Current Operations
•Operated and Maintained by P&R
DEPARTMENT PARTNERSHIP
•Operated by P&R
•Maintained by PW
•(Examples of this Partnership:
Sinsheimer/SLO Swim Center & Damon-Garcia
Sports Fields)
OUTSOURCE OPERATIONS AND/OR MAINTENANCE
•Contract Out
Operations and/or Maintenance of Golf Course
•(RFP Required)
DIFFERENT USE
•Altered use of the
property
•NOT RECOMMENDED at this time for a
wide variety or reasons
Phase One:
Identification of Operational
Models
Phase Two In Progress
Phase Two: Information
Gathering & Public Outreach
Closure is NOT recommended by staff.
Golf Course Management and Maintenance is
unique there is no “cookie-cutter”
approach.
Information is can still be gathered to
complete an analysis of the RFP model.
At this time issuance of an RFP needed to
complete the evaluation of the operational
model to contracting out.
Phase Two In Progress
TITLE REPORT
Near Completion
•Purpose: Confirm
the nature of the property ownership and identify any
constraints or conditions to its use
that may exist
•Complete
EMPLOYEE REPRESENTATION
In Progress
•Purpose:
Outsourcing of golf course could have an impact on
existing City staffing positions
•Completed preliminary meetings
PUBLIC OUTREACH
In Progress
•Purpose:
Developed to provide effective communications
with golf course stakeholders and
seek input
•Seven public meetings
RFP SCOPE
In Progress
•Purpose: Effectively
set up parameters and refine RFP by utilizing feedback
received from PRC review of the Draft
RFP and public outreach
•In progress
Phase Two:
Information Gathered
Phase Two In Progress
Consideration of
Draft RFP tonight:
RFP: You are considering the RFP
provided to you in your agenda
packet.
Public Has Provided Input:
Multiple meetings, emails, and a
petition.
Highlights: Staff is available to
answer questions on content
highlights.
RFP: Types for LLGC
Operations
Only
Maintenance
Only
Operations
And
Maintenance
RFP: Content
Highlights
Background Information
Proposal Requirements
1.Operational Requirements
2.Maintenance Requirements
3.Course Fees – Council Set
4.Existing Contracts Stay – Food Vendor & First Tee
5.Hours of Operation
6.Concessionaire’s Employees and Vehicles
7.Liability
8.Ongoing Coordination
9.Next Step
Public Input on issuing an RFP
Theme of Feedback
It’s not broken so no need to fix it.
Recreational facility should stay that way
and not be run like a business.
Petition
Undersigned request that you keep Laguna
Lake Golf Course a City operated facility an
that City employee, Matthew Nolan be made
the Golf Course Supervisor.
Agenda Item Tonight
Ask Questions of Staff.
Hear from the Public.
Discuss and Consider whether
or not the Council wants to
issue the RFP.
Next Steps
If Council supports the PRC’s recommendation, staff would then “Issue the RFP”.
Proposals would be due on January 6th
Staff and stakeholder work group evaluate proposals.
Operational recommendations made to PRC and Council in early 2015 so that appropriate budgetary decisions can be coordinated.
Laguna Lake Golf Course
Operational Review
QUESTIONS?