HomeMy WebLinkAbout01-06-2015 C5 Collection System Point RepairsCity of San Luis Obispo, Council Agenda Report, Meeting Date, Item Number
FROM: Daryl R. Grigsby, Director of Public Works
Prepared By: Manny Guzman, Engineer III
SUBJECT: COLLECTION SYSTEM POINT REPAIRS 2015, SPEC. NO. 91306
RECOMMENDATION
1. Award a contract to D-Kal Engineering, Inc. in the amount of $149,194.89 for the
Collection System Point Repairs 2015, Specification No. 91306.
2. Approve the fund transfer amount of $178,000 from the Collection System Improvement
Master Account Specification No. 90239 to the Collection System Point Repairs 2015
project’s construction phase.
DISCUSSION
Some of the pipelines within the City’s wastewater collection are over 100 years old. These
sections of pipe are in need of spot repairs to ensure proper function. Scheduled repairs to the
collection system prevent system failures and can extend the useful life and postpone more
expensive construction work for significant periods of time.
On November 10, 2014, the City Council authorized the invitation of bids for the Collection
System Point Repairs 2015 project, Specification No. 91306. Four bids were received and
opened on December 5, 2014, all of which exceeded the Engineer’s estimate of $122,000. D-Kal
Engineering, Inc. submitted the lowest bid of $149,194.89, which is $27,194.89 above the
Engineer’s estimate. High bids are attributed to the fact that this project is a spot repair project
with work occurring at 29 different site locations. Typically, when a project has that many work
locations, the down time increases, production rates decrease resulting in higher project cost.
The degree of increase was underestimated and consequently affected the engineers estimated
cost of the project.
Given the necessity to continue with the spot repairs, staff recommends transferring funds from
the appropriate Collection System Master Account to complete this important work.
FISCAL IMPACT
There is currently $1,966,000 available in the Collection System Improvement Master Account
to support this request for $178,000.
1-6-2015
C5
C5-1
Collection System Point Repair 2015, Spec. No. 91306 Page 2
Construction Cost:$149,195
Contingencies:$24,305
Material Testing:$4,000
Printing and Misc:$500
Total Project Cost $178,000
Collection Systems Point Repairs 2015, Spec. No. (91306)
ALTERNATIVE
Reject all bids, reduce the number of spot repairs and re-advertise the project. The City
Council may choose to reject all bids, direct staff to reduce the number of spot repairs and re-bid
the project. However, staff does not recommend this alternative because this will delay the
project and the pipe conditions will continue to deteriorate, potentially requiring more expensive
emergency repairs. There is no certainty that rebidding would produce lower costs.
ATTACHMENTS
1. Bid Summary
2. Copy of original report authorizing advertising
3. Contract Agreement, D-Kal Engineering, Inc.
t:\council agenda reports\2015\2015-01-06\collection systems point repairs spec no 91306 (guzman)\91306 car award.doc
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ConstructionSpecialty Construction, C5-3
City of San Luis Obispo, Council Agenda Report, Meeting Date, Item Number
FROM: Daryl R. Grigsby, Director of Public Works
Prepared By: Manny Guzman, Engineer III
SUBJECT: COLLECTION SYSTEM POINT REPAIRS 2015, SPEC. NO. 91306
RECOMMENDATION
1. Approve plans and specifications for the Collection System Point Repairs 2015,
Specification No. 91306.
2. Authorize staff to advertise for bids and authorize the City Manager to award the contract if
the lowest responsible bid is within the Engineer’s Estimate of $122,000.
DISCUSSION
Background
The City’s wastewater collection system is comprised of 135 miles of sewer lines. Some of the
pipes that make up the City’s wastewater collection system are over a century old and are in need
of spot repairs to ensure proper function and to extend their useful life. Scheduled repairs to the
collection system will allow the City to maintain the existing system in a preventative mode
rather than an emergency mode.
Project
This project will complete 24 sewer main line spot repairs throughout the City. Polyvinyl
chloride (PVC) pipe in conjunction with couplings will be used to replace damaged sections of
sewer line.
Other work included with this project includes the raising of five buried sewer cleanouts so they
can be accessed for maintenance work. The cleanouts were installed years ago but were never
raised to the roadway surface. Access to main lines through cleanouts or manholes is critical to
perform maintenance to prevent blockages and overflows.
Coordination with affected property owners has been done to minimize the impact during
construction. Hours and work days have been adjusted in repairs adjacent to schools streets to
eliminate traffic congestions during drop-off and pick-up hours.
For certain projects only a set of special provisions with no plans is generated, such is the case
for this project that because of the nature of the work, Staff determined that it was best to
advertise with a set of special provisions only. The special provisions have the necessary
information to complete all items of work per City Standards.
11-10-2014
C3
C5-4
Collection System Point Repairs 2015, Spec. No. 91306 Page 2
CONCURRENCES
This project is categorically exempt from CEQA pursuant to CEQA Guidelines section 15301
(maintenance of existing facilities). A Notice of Exemption has been filed through the
Community Development Department.
FISCAL IMPACT
This project is included in the 2013-15 Financial Plan, pages 3-157 to 3-165. The Collection
System Improvements Master account (90239) currently has a balance of $1,992,431. A budget
amendment request will be processed to transfer the appropriate project funding from the master
account at the time of contract award.
Engineer’s Estimate:$122,000
Contingencies:$18,000
Material Testing:$4,000
Printing and Misc:$500
Total Project Estimate $144,500
Collection Systems Point Repairs 2015, Spec. No. (91306)
ATTACHMENT
Vicinity Map
AVAILABLE FOR REVIEW IN THE COUNCIL OFFICE
Special Provisions
t:\council agenda reports\2014\2014-11-10 (rescheduled reg mtg)\collection systems point repairs (grigsby-guzman)\91306 car advertise.doc
C5-5
AGREEMENT
THIS AGREEMENT, made on this ______ day of ___________, 20__, by and between the City of San Luis
Obispo, a municipal corporation and charter city, San Luis Obispo County, California (hereinafter called the
Owner) and D-KAL ENGINEERING INC. (hereinafter called the Contractor).
WITNESSETH:
That the Owner and the Contractor for the consideration stated herein agree as follows:
ARTICLE 1, SCOPE OF WORK: The Contractor shall perform everything required to be performed, shall
provide and furnish all of the labor, materials, necessary tools, expendable equipment, and all utility and
transportation services required to complete all the work of construction of
COLLECTIONS SYSTEMS POINT REPAIRS 2015, SPECIFICATION NO. 91306
in strict compliance with the plans and specifications therefor, including any and all Addenda, adopted by
the Owner, in strict compliance with the Contract Documents hereinafter enumerated.
It is agreed that said labor, materials, tools, equipment, and services shall be furnished and said work
performed and completed under the direction and supervision and subject to the approval of the Owner or its
authorized representatives.
ARTICLE II, CONTRACT PRICE: The Owner shall pay the Contractor as full consideration for the faithful
performance of this Contract, subject to any additions or deductions as provided in the Contract Documents,
the contract prices as follows:
Item Item Unit of Estimated Item Price Total
No. Description Measure Quantity (in figures) (in figures)
1 538 Felton Sewerline Repair LS 1 ------- $2,454.55
2 1672 Huasna Sewerline Repair LS 1 ------- $2,550.96
3 255 Donna Sewerline Repair LS 1 ------- $2,550.96
4 1645 Beach Sewerline Repair LS 1 ------- $3,019.41
5 285 Buena Vista Sewerline Repair LS 1 ------- $3,189.27
6 497 Broad Sewerline Repair LS 1 ------- $2,505.07
7 1385 Bond Sewerline Repair LS 1 ------- $8,821.11
8 1745 Alisal Sewerline Repair LS 1 ------- $2,723.46
9 1865 Wilding Sewerline Repair LS 1 ------- $2,647.37
10 800 Mill Sewerline Repair LS 1 ------- $3,225.85
11 1416 Johnson Sewerline Repair LS 1 ------- $4,732.58
12 549 Jeffrey Sewerline Repair LS 1 ------- $4,221.54
13 1670 San Luis Drive Sewerline Repair LS 1 ------- $3,035.34
14 2644 Flora Sewerline Repair LS 1 ------- $3,133.90
15 185 Penman Sewerline Repair No. 1 LS 1 ------- $3,266.89
16 185 Penman Sewerline Repair No. 2 LS 1 ------- $2,512.05
17 2803 Johnson Sewerline Repair LS 1 ------- $5,524.77
C5-6
Item Item Unit of Estimated Item Price Total
No. Description Measure Quantity (in figures) (in figures)
18 1645 Nipomo Sewerline Repair LS 1 ------- $32,811.88
19 804 Pasa Tiempo Sewerline Repair LS 1 ------- $2,647.37
20 325 Mira Sol Sewerline Repair LS 1 ------- $2,599.17
21 326 Mira Sol Sewerline Repair LS 1 ------- $2,599.17
22 2936 Rockview Sewerline Repair LS 1 ------- $2,743.79
23 304 San Miguel Sewerline Repair LS 1 ------- $2,874.58
24 1459 Descanso Street Sewerline Repair LS 1 ------- $4,633.64
25 Driveway Ramp and Curb & Gutter LS 1 ------- $2,031.29
26 790 Del Rio Sewer Cleanout LS 1 ------- $2,892.62
27 1338 Balboa Sewer Cleanout LS 1 ------- $2,725.75
28 1672 Royal Sewer Cleanout LS 1 ------- $3,115.11
29 1137 Carmel Sewer Cleanout LS 1 ------- $3,059.49
30 1469 Galleon Sewer Cleanout LS 1 ------- $3,281.98
31 Pipe Removal and Repair LF 70 ------- $17,607.79
32 Comply with OSHA LS 1 ------- $3,456.20
BID TOTAL: $149,194.91
Payments are to be made to the Contractor in compliance with and subject to the provisions embodied in
the documents made a part of this Contract.
Should any dispute arise respecting the true value of any work omitted, or of any extra work which the
Contractor may be required to do, or respecting the size of any payment to the Contractor, during the
performance of this Contract, said dispute shall be decided by the Owner and its decision shall be final, and
conclusive.
ARTICLE III, COMPONENT PARTS OF THIS CONTRACT: The Contract consists of the following
documents, all of which are as fully a part thereof as if herein set out in full, and if not attached, as if hereto
attached:
1. Notice to Bidders and information for bidders.
2. Standard Specifications, Engineering Standards, Special Provisions, and any Addenda.
2. Accepted Bid.
4. Public Contract code Section 10285.1 Statement and 10162 Questionnaire.
5. Noncollusion Declaration.
6. Plans.
7. List of Subcontractors.
8. Agreement and Bonds.
9. Insurance Requirements and Forms.
ARTICLE IV. It is further expressly agreed by and between the parties hereto that should there be any
conflict between the terms of this instrument and the bid of said Contractor, then this instrument shall control
and nothing herein shall be considered as an acceptance of the said terms of said bid conflicting herewith.
C5-7
IN WITNESS WHEREOF, the parties to these presents have hereunto set their hands this year and date
first above written.
CITY OF SAN LUIS OBISPO
A Municipal Corporation
Anthony Mejia, City Clerk Jan Howell Marx, Mayor
APPROVED AS TO FORM CONTRACTOR
Christine Dietrick
City Attorney D-KAL Engineering Inc.
David Loughran, President
Rev. 12-28-09
C5-8