Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
4300-4349
,r RESOLUTION NO. 4349 (1980 Series) A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO APPROVING AN AGREEMENT BETWEEN THE CITY AND SAN LUIS OBISPO COUNTY YOUTH SYMPHONY FOR CITY TO PAY SAME $1;200.00 FOR ITS ANNUAL PROGRAM FOR YOUR MUSICIANS. BE IT RESOLVED by the Council of the City of San Luis Obispo as follows: SECTION 1. That certain agreement, attached hereto marked Exhibit "A" and incorporated herein by reference, between the City-of San Luis Obispo and San.Luis Obispo County Youth Symphony is hereby approved and the Mayor is authorized to.execute the same. SECTION 2. The City Clerk shall furnish a copy of this resolution and a copy of the executed agreement approved by it to: San Luis Obispo County Youth Symphony; City Finance Director On motion of _Councilwoman Billig seconded by _Oouncilm n n„n;n and on the following roll call vote: AYES: Councilmembers Billig, Dunin, Munger and Mayor Cooper NOES: None ABSENT: Councilman.Bond the foregoing Resolution was passed ATTEST: CITY C1: . ^ITZPATRICK R 4349 A G R E E M E N T TO.A000MPANY GRANT BY THE CITY OF SAN LUIS OBISPO TO CULTURAL, ARTISTIC OR EDUCATIONAL ORGANIZATIONS FOR FISCAL YEAR 1980 -81 This agreement, made and entered into this 2nd. day of December 1980 by and between the CITY OF SAN LUIS OBISPO, a chartered municipal corporation, (referred to herein as "City "), and SAN LUIS OBISPO COUNTY YOUTH SYMPHONY (referred to herein as "Association "). WITNESSETH: WHEREAS, City desires to sponsor and support activities of a cultural, artistic, and educational nature for the benefit of the City's residents and for the promotion of the City as an inviting place for visitors and tourists; and WHEREAS, Association has demonstrated its ability to provide a program which contributes to the quality of life in San Luis Obispo; and WHEREAS, Association has requested City to grant it funds to conduct its program, all as set forth upon Exhibit 1 application attached hereto and incorporated herein by reference. 1. City agrees to pay Association the sum of $1,200.00, to be expended for its annual program for the community's young musicians. 2. On or before May 1, 1981, Association will provide City with a detailed statement of its income and expenses for the previous twelve -month period ending March 31, 1981. 3. Association and all of its agents, representatives, and participants in any manner in the performance of Association's obligations and duties hereunder shall be employees, independent contractors or volunteers for Association and shall not for any purpose be considered as employees or agents of City. Association agrees to hold City harmless and to defend City in any action, proceeding, or hearing wherein the cause of action or claim is based upon an allegation that any r , person acting on behalf of Association or the Association itself is an employee or agent of the City, including, w1thout limitation, all actions and claims based upon contract, tort,' or statutory provisions. 4. For purposes of notice under this agreement, all notices shall be considered effective upon being sent by certified mail to the following addresses: City: Office of the City Clerk City of San Luis Obispo P. Box 321'' San Luis Obispo, CA 93406 Association: San Luis Obispo County Youth Symphony P. 0. Box.1502 San Luis Obispo, CA 93406 IN WITNESS WHEREOF, the parties hereto have executed this.agreement by their proper officers duly authorized, as of the date first written above. ATTEST: ASSOCIATION: SAN LUIS OBISPO COUNTY YOUTH SYMPHONY BY EXHIBIT 1 Irl. RE C E I V E O REQUEST FOR PROMOTIONAL FLM. S y,,, (See Reverse) AUG 1 1 - :. Date August 1. 1980 1. Lqtpy C,�pggal description of organization or group San Luis Obispo SAN WJAQB`MIPf phon; s 2. Address p. 0. Rnx 4300 State Tax I.D.# San Luis Obispo, Ca. 93401 Federal Tax I.D.# 3. Amount of funds requested $i5pn_nn 4. Whom to contact if more information is required Walt Shwetz, President Telephone # 595 =2576 ,'5. -Date, Time and Place of proposed event San Luis Ob spn nun y, 1980181 6. Is this request for a non - repayable grant E;;] or a repayable grant? 7. Attach a budget showing the specific uses of requested funds. 7.a If the budget request involves remuneration to any members or employees of the organization for other than expenses, a full written justification must be attached. 8. Attach a complete report including profit and loss statement and balance sheet for the previous year. 9. If this group or organization is part of a larger group or organization, complete financial data of parent organization must be furnished. 10. Have you sought other sources or private contributions to support this program or event? If so: identify these sources. Contributions include memherst dues, funding by the cities of Atascadero, Morro ay, Grove City,,San Luis Obispo and Paso Robles. and the County of San Luis Obispo, as we1Sr as private donations. 11. If this a fund raising program or event? N� __ Noia- �sofit. 12. If profit is derived, how will it be used? 13. How will this program or event be promoted? Promotion througb mpdia, posters brochures etc. 14. If this is to be a continuing activity or a recurring event, please attach a projection for the next five years. FOR CITY CLERK'S OFFICE USE ONLY PROMOTIONAL COMMITTEE ACTION Date Receive Date Considered =% °tk5_0 Action: Amt. recommended to Council Further Instructions: CITY COUNCIL ACTION Date Considered Action: Payment Method Amount budgeted Code 1. No change in the program as' regards expenditures of funds received may occur without notification and approval by the P.C.C. 2. Cooperation with the Chamber of Commerce in the promotion of this event is required. 3. Information on how to apply for tax exempt status for organizations may be obtained at your local I.R.C. office. P.C.C. 7180 i C r I SAN LUIS OBISPO COUNTY YOUTH SYMPHONY 7. Budget for year 1980/81: Projected Expenses: Junior Orchestra Director 1,400.00 Youth Symphony Director 1,400.00 Summer Camp 19200.00 Music 600.00 Mailing and Office Costs, 400.00 TOTAL $5,000.00 7a. Both directors will be conducting weekly rehearsals, and putting on six programs during the year, three of which will be in San Luis Obispo. RESOLUTION NO. 4348 (1980 Ser'- s) A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO APPROVING AN AGREEMENT BETWEEN THE CITY AND CUESTA COLLEGE BOOSTER CLUB FOR CITY TO PAY SAME $1.,000 TO BE EXPENDED FOR PROMOTING SPORTS PROGRAM FOR THE 1980 -81 SEASON BE IT RESOLVED by the Council of the City of San Luis Obispo as follows: SECTION 1. That certain agreement, attached hereto marked Exhibit "A" and incorporated herein by reference, between the City of San Luis Obispo and Cuesta College Booster Club is hereby approved and the Mayor is authorized to execute the same. SECTION 2. The City Clerk shall furnish a copy of this resolution and a copy of the executed agreement approved by it to: Cuesta College Booster Club; City Finance Director.. On motion of Councilwoman.Billig , seconded by Councilman Dunin , and on the following roll call vote: AYES: Councilmembers Billig, Dunin, Munger and Mayor Cooper NOES: None ABSENT: Councilman Bond the foregoing Resolution was passed and ATTEST: .I 9 CITY CL J.H. FIITZPATRICK APPROVED: U City m' istra ive OTficer City Att fey d /his 2nd day of R. COOP December , 1980. Financ>-D"ire` chore / R 4348 i A G R E E M E N T TO ACCOMPANY GRANT BY THE CITY OF SAN LUIS OBISPO TO CULTURAL, ARTISTIC, OR EDUCATIONAL ORGANIZATIONS FOR FISCAL YEAR 1980 -81 This Agreement, made and entered into this Znd _ day of December , 1980, by and between the CITY OF SAN LUIS OBISPO, a chartered municipal corporation, (referred to herein as "City ") and CUESTA COLLEGE BOOSTER CLUB (referred to herein as "Association"). WITNESSETH: WHEREAS, City desires to sponsor and support activities of a cultural, artistic and educational nature for the benefit of the City's residents and for the promotion of the City as an inviting place for visitors and tourists; and WHEREAS, Association has demonstrated its ability to provide a program which contributes to the quality of life in San Luis Obispo; and WHEREAS, Association has requested City to grant it funds to conduct its program, all as set forth upon Exhibit 1 application attached hereto and incorporated herein by reference. 1. City agrees to pay Association the sum of $1,000, to be expended for promoting sports program for the 1980 -81 season. 2. On or before May 1,_ 1981, Association will provide City with a detailed statement of its income and expenses for the previous twelve -month period ending March 31, 1981. 3. Association and all of its agents, representatives and participants in any manner in the performance of.Association obligations and duties hereunder shall be employees, independent contractors:;or volunteers for Association and shall not for any purpose be considered as employees or agents of City. Association agrees to hold City harmless and to defend City in any action, proceeding, or hearing where the cause of action or claim is based upon an allegation that any person acting on behalf of the Association or the Association itself is an employee or agent of City, including, ,without limitation, "all actions and claims based upon contract, tort, or statutory provisions. 4. For purposes of notice under this agreement, all notices shall be considered effective upon being sent by certified mail to the following addresses: City: Office of the City Clerk City of San Luis Obispo P. 0. Box 321 San Luis Obispo, CA 93406 Association: Cuesta College Booster Club P. 0. Box 1138 San Luis Obispo, CA 93406 IN WITNESS WHEREOF, the parties hereto have executed this agreement by their proper officers duly authorized as of the date first written above. ATTEST: CITY C .H+ ZPATRICK ASSOCIATION: CUESTA COLLEGE BOOSTER CLUB jIV %1 A n' Z ST FOR PROMOTIONAL FU'N'DS REC£_I E (See Reverse) AUG G 19 t j EXHIBIT 1 1. Name arCW42_E1k;.scription of organization or group Cuesta College SAN LU15 OBISPO, CA Booster Club 2. Address P-0-Box 1138, SLO State Tax I.D.ff 0567456 CC7BC Federal Tax I.D." 3. Amount of funds requested $2000.00 4. [,Thom to contact if more information is required Raymond L. Girard Telephone # 543 -5751 Y Date, Time and Place of proposed event 6. Is this request for a non - repayable grant ® or a repayable grant? �7. Attach a budget showing the specific uses of requested funds. '> a,If the budget request involves remuneration to any members or employees of the organization for other than expenses, a full written justification must be attached. �8. Attach a complete report including profit and loss statement and balance sheet for the previous year. If this group or organization is part of a larger group or organization, complete financial data of parent organization must be furnished. 10. Have you sought other sources or private contributions to support this program or event? If so, identify these sources. The general public, county -wide 11. If this a fund raising program or event? Yes 12. If profit is derived, how will it be used? Promoting sports at Cuesta 13. How will this program or event be promoted? Flyers, news media, volunteer footwork �4., If this is to be a continuing activity or a recurring event, please attach a projection for the next five years. FOR CITY CLERK'S OFFICE USE ONLY PROMOTIONAL COMMITTEE ACTION CITY COUNCIL ACTION Date Received /�-�J Date Considered Date Considered 9 / /7Z �����'�Action: r Action: Payment Method Amt. recommended to Council Amount budgeted Code Further Instructions: 1. No change in the program as•regards expenditures of funds received may occur without notification and approval by the P.C.C. 2. Cooperation with the Chamber of Commerce in the promotion of this event is required. 3. Information on how to apply for tax exempt status for organizations may be obtained at your local I.R.C. office. P.C.C. 7/80 , G. Profit /Loss Statement - 1979 -1980 Received from contributions Disbursed Net profit No. 8. $5315.00 4993.81 $ 321.19 11 ff RECEIV ED AUG jq&D CITY CLERK SAN LUIS OBISPO, CA i O CUESTA COLLEGE BOOSTER CLUB PROPOSED BUDGET 1980 -1981 Insurance (liability) $ 300.00 State Franchise Tax Board 50.00 Program Development 1000.00 Booster Promotion 750.00 Stationery 250.00 Postage 300.00 Post Office Box Rental 30.00 Capital Outlay 2000.00 Awards 500.00 SLO County High School Coaches' Banquet 500.00 Contingency 500.00 State Playoffs 1500.00 Direct Support to 16 Individual Sports 2500.00 $10180.00 CUESTA ATHLETICS CAPITAL OUTLAY NEEDS AUGUST 1980 The following list is neither an exhaustive list nor- in order of priority. 1. Portable bleachers for baseball, track, and aquatics. Seats 100 persons per section. Raised walkway. $2,800.00 (per section) 2. Baseball scoreboard 31000.00 3. Softball field, development 100,000.00 4. Resurfact track 100,000.00 5. Batting tunnel 50Q.00 6. Supplementary attachments to weight machine 11000.00 7. Van 10,000.00. r,E „•. NV RESOLUTION NO. 4347 (1980 Series) A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO APPROVING AN AGREEMENT BETWEEN THE CITY AND SAN LUIS VOCAL.ARTS ENSEMBLE FOR CITY TO PAY SAME $1,000.00 TO BE EXPENDED FOR 1980 -81 CONCERTS BE IT RESOLVED by the Council of the City of San Luis Obispo as follows: SECTION 1. That certain agreement, attached hereto marked Exhibit "A" and incorporated-herein by reference, between the City of San Luis Obispo and San Luis Vocal Arts Ensemble is hereby approved and the Mayor is authorized to execute the same. SECTION 2. The City Clerk shall furnish a copy of this resolution and a copy of the executed agreement approved by it to: San Luis Vocal Arts Ensemble; City Finance Director On motion of Councilwoman BilliQ , seconded by Councilman Dunn , and on the following roll call vote: AYES: Councilmembers Billig; Dunin, Munger and Mayor Cooper NOES: None ABSENT: Councilman Bond the foregoing Resolution was passed ATTEST: CITY CL J.H. FITZPATRICK APPROVED: City Adminis ative Of City At ey F nan 're R 4347 9 A G R E E M E N T TO ACCOMPANY GRANT BY THE CITY TO SAN LUIS OBISPO TO CULTURAL,.ARTISTIC OR EDUCATIONAL ORGANIZATIONS FOR FISCAL YEAR 1980 -81 This agreement, made and entered into this 2nd clay of December , 1980 by and between the CITY OF SAN LUIS OBISPO, a chartered municipal corporation, (referred to herein as "City ") and SAN LUIS VOCAL ARTS ENSEMBLE, a community choir, (referred to herein as "Association "). WITNESSETH: WHEREAS, City desires to sponsor and support activities of a cultural, artistic, and educational nature for the benefit of the City's residents and for the promotion of the City as an inviting place for visitors and tourists; and WHEREAS, Association has demonstrated its ability to provide a program which contributes to the quality of life in San Luis Obispo; and WHEREAS, Association has requested City to grant it funds to conduct its program, all as set forth upon Exhibit 1 application attached hereto and incorporated herein by reference. 1. City agrees to pay Association the sum of $1,000.00, to be expended for 1980 -81 concerts. 2. On or before May 1, 1981, Association will provide City with a detailed statement of its income and expenses for the previous twelve -month period ending March 31, 1981. 3. Association and all of its agents, representatives, and participants, in any manner in the performance of Association's obligations and duties hereunder shall be employees, independent contractors or volunteers for Association and shall not for any purpose be considered as employees or agents of City. Association agrees to hold. City harmless and to defend City in any action, proceeding or hearing wherein the cause of action or claim is based upon an allegation that any person acting on behalf of Association or the Association itself is an employee or agent,of the City, including, without limitation, all actions and claims based upon contract„ tort, or statutory provisions. 4. For purposes of notice under this agreement, all notices shall be considered effective upon being sent by certified mail to the following addresses: City: Office of the City Clerk .City of San Luis Obispo P. 0. Box 321. San Luis Obispo, CA 93406 Association: San Luis Vocal Arts Ensemble 5495 Oakhurst Drive Cambria, Calif. 93428 IN WITNESS WHEREOF, the parties hereto have executed this agreement by their proper officers duly authorized, as of the date first written above. ASSOCIATION: SAN LUIS VOCAL ARTS ENSEMBLE BY: CITY OF SAN 'LUIS OBISPO BY: MAYOR LYNN R. COOPER ATTEST: REQUEST FOR PROMOTIONAL FUNDS (See Reverse) EXHIBIT 1 V Date August 6, 1980 1. Name and legal description of organization or group SAN LUIS VOCAL ARTS ENSEMBLE 2. Address 6,�A-- 6sPy�amppreCh State Tax I.D.# 18- Dor1s- LA :EO :792051 LOS --}see �- --GA -- 9.3492 Federal Tax I.D.# n781 3. 3. Amount'- of,£unds requested $2,000:00 4. Whom to contact if more information is required Dr. Rolf E. Lee Telephone # ( 805 ) 927-8121 Concert dates: Dec. 19,20 & 21, 1980s S. Date, Time and Place of proposed event and May 15. 16 & 17 . 1981 t 6. Is this request for a non - repayable grant ® or a repayable grant? 0 7. Attach a budget showing the specific uses of requested funds. 7.a If the budget request involves remuneration to any members or employees of the organization for other than expenses, a full written justification must be attached. See item attached. 8. Attach a complete report including profit and loss statement and balance sheet for the previous year. See item attached. 9. If this group or organization is part of a larger group or organization, complete financial data of parent organization must be furnished. We are independent, non - affiliated. 10. Have you sought other sources or private contributions to support this program or event? If so, identify these sources. Ei ht individuals made contri- butions last year for a total of less than We trust tHa--F the o —a +t,a .,t ...s i we a.,,.pe i., t , g $��9��•r-- coravx -o xxx�zzv�r an xxsox oav °o xzz ozzv voa. n 11. YM -Vais 1`fusnUtamis agcpiogramioraev�n ?is being planned. 12. If profit is derived, how will it be used? Held in reserve as a "starting balance" for the following year. 13. How will this program or event be promoted? Public service announcements in all media in the County, posters, personal invitations by the members 14. If this is to be a continuing activity or a recurring event, please attach a projection for the next five years. See item attached. ---------------- - - - - -- FOR CITY CLERK'S OFFICE USE ONLY --------------- - - -- PROMOTIONAL COMMITTEE A7C LION CITY COUNCIL ACTION Date Received 4 O v Date Considered Date Considered Action: Action: Payment Method Amt. recommended to Council Amount budgeted Code Further Instructions: 1. No change in the program as'regards expenditures of funds received may occur without notification and approval by the P.C.C. 2. Cooperation with the Chamber of Commerce in the promotion of this event is required. 3. Information on how to apply for tax exempt status for organizations may be obtained at your local I.R.C. office. P.C.C. 7/80 SAN LUIS VOCAL ARTS ENSEMBLE 172 Indian Knob Rd. San Luis Obispo, CA 93401 August 62 1980 Promotional Coordinating Committee City of San Luis Obispo 990 Palm St. San Luis Obispo, CA 93406 Gentlemen; Enclosed is a Request for Promotional Funds from the SAN LUIS VOCAL ARTS ENSEMBLE. The Ensemble, under the direction of Gary Lamprecht, is a volunteer group seeking to perform quality music in a professional manner. Members live in San Luis Obispo and surrounding communities. Next season's concerts are scheduled for December 19, 20 and 21, 1980, and May 15, 16 and 17, 1981. This follows the same pattern of public appearances each of the three years since the Ensemble was organized. Performers relish the opportunity to cultivate their talents in vocal music by participating as a member of this group. Admission to membership is by audition, an opportunity not limited in any way. The director selects on the basis of balance, blend, reading ability and total size of the Ensemble. Without the existence of this organi- zation, it is likely that most of this talent would be wasted. Listeners are privileged to hear good music performed in an ex- pert manner, reflecting many styles and forms of composition con- ducted in the spirit of the composers' intent. Audience response has consistently indicated high levels of satisfaction with the results. The Vocal Arts Ensemble intends to continue an annual scholar- ship award program designed to encourage talented young musicians to pursue their studies. H. A. Overstreet, noted philosopher and author, once observed, "I have my own particular sorrows, loves, delights; and you have yours. But sorrow, gladness, yearning, hope, love, belong to all of us in all times and in all places. Music is the only means whereby we feel these emotions in their universality." We wish to express deep appreciation for the financial support granted during the past year. Your careful consideration of this request will also be appreciated. Reap . f l bmitted, s. eLiie ; �n for or Fi ncial Support Item 7 SAN LUIS VOCAL ARTS ENSEMBLE Budget, 1980 -81 Income Membership dues, 40--@ $30 $1,200 Donations 450 Ticket sales 1,000 Cambria Allied Arts Assoc. grant 50 SLO City grant Total 2 000 49700 Expenditures: Salaries, Director, 40 sessions @ $25 $12000 Accompanist, 40 sessions @ $15 600 Music purchase 700 Publicity & printing 700 Postage, bulk mailing fees 125 Piano rent, moving & tuning 400 Instrumentalists, stipend 200 Donations for use of churches 150 Scholarship award 200 Misc., telephone tolls, tapes, concert dress assistance, boutonnieres, etc. 250 *Contingencies 375 Total 4,700 ''Includes unpaid balance remaining in the previous year, $287.38. (Director's salary) Item 7 a Re: Salaries The San Luis Vocal Ensemble is a volunteer group, numbering 40 to 45 mixed voices, seeking to perform quality music in a pro- fessional manner. Rehearsals begin in mid September and continue until the final concert in late May. The singers are wholly de- pendent on the professional talents of a fully qualified conductor and a thoroughly competent accompanist for instruction and direction. We are extremely fortunate to have people who have the necessary training and experience for these positions and who are willing to accept a nominal stipend as recognition of their professional quali- fications. Please note that the budget shows 40 rehearsals at $25 each for the Director and $15 each for the Accompanist, a total esti- mated cost of $1,600.00. Income & expenditures, 1979 -80 Income: lst Concert (December) Starting Bal. $2270 Dues, 40 @ $15, 550. Ticket & Donat. 816. Total: $ ,3. Expenditures: Director•, stipend Accompanist, " Music purchase Publicity & printing Postage Piano rental Harpist stipend Donation, church use Misc. Total: Item 8 $190. 190. 362.43 261.01 102.63 165. 175. 50. 10. ,50 . 2nd Concert (June) Grant, SLO Cit Director, stipend $ 1,000. Accompanist, " 345. Dues, 36 @ $10, 360. Music purchase 323.89 Ticket & Don-at. 686. Publicity & printing 393.48 Allied Arts Assoc., Postage 14.76 Cambria, grant 50. Piano moving, tuning 250. Total: , Music scholarship award 200. Misc. (phone tolls, tapes, concert attire assist) 268.18 2;470.31 TOTAL, for year: $3,689. $3397'6.38 Deficit: ($ 287.38) (Still owed to Director) ., i Item. 14 Five year projection The San Luis Vocal Arts Ensemble has completed three years of musical service to the community, following a pattern of two concert series annually. A winter concert and a spring concert are performed three times apiece in churches located in San Luis Obispo, Atascadero and Cambriao in addition; the group made a guest appearance with the San Luis Obispo County Symphony in March, 1980, along with the Cal Poly.University Wingers. The Ensemble intends to 'continue the same schedule during the next five years. It is assumed that the budget will.reflect the increasing cost of goods and services during that time. RESOLUTION NO. 4346 (1980 Series) A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO APPROVING AN AGREEMENT BETWEEN THE CITY AND SAN LUIS OBISPO COUNTY SYMPHONY ASSOCIATION FOR CITY TO PAY ASSOCIATION $5,000.00 TO BE EXPENDED FOR CONCERTS THROUGHOUT THE FISCAL YEAR 1980 -81 BE IT RESOLVED by the Council of the City of San Luis Obispo as follows: SECTION 1. That certain agreement, attached hereto marked Exhibit "A" and incorporated herein by reference, between the City of San Luis Obispo and San Luis Obispo County Symphony Association is hereby approved and the Mayor is authorized to execute the same. SECTION 2. The City Clerk shall furnish a copy of this resolution and a copy of the executed agreement approved by it to: San Luis Obispo County Symphony Association; City Finance Director On motion of Councilwoman Billig , seconded by Councilman Duinin and on the following roll call vote: AYES: Councilmembers Billig, Dunin, Munger and Mayor Cooper NOES: None ABSENT: Councilman Bond the foregoing Resolution was passed ATTEST: CITY CLE . °I ZPATRICK APPROVED* � �� �'M!_� )O�d- R 4346 I A G R E E M E N T TO ACCOMPANY GRANT BY THE CITY OF SAN LUIS OBISPO TO CULTURAL, ARTISTIC OR EDUCATIONAL ORGANIZATIONS FOR FISCAL YEAR 1980 -81 This agreement, made and entered into this 2nd day of December , 1980 by and between the CITY OF SAN LUIS OBISP.O, a chartered municipal corporation, (referred to herein as "City ") and SAN LUIS OBISPO COUNTY SYMPHONY ASSOCIATION, (referred to herein as "Association "). WITNESSETH: WHEREAS, City desires to sponsor and support activities of a cultural, artistic, and educational nature for the benefit of the City's residents and for the promotion of the City as an inviting place for visitors and tourists; and WHEREAS, Association has demonstrated its ability to provide a program which contributes to the quality of life in San Luis Obispo; and WHEREAS, Association has requested City to grant it funds to conduct its program, all as set forth in Exhibit 1 application attached hereto and incorporated herein by reference. 1. City agrees to pay Association the sum of $5,000.00, to be expended for concerts throughout the year. 2. On or before May 1, 1981, Association will provide City with a detailed statement of its income and expenses for the previous twelve -month period ending March 31, 1981. 3. Association and all of its agents, representatives, and participants in any manner in the performance of Association's obligations and duties hereunder shall be employees, independent contractors or volunteers for Association and shall not for any purpose be considered as employees or agents of City. Association agrees to hold City harmless and to defend City in any action, proceeding, or hearing wherein the cause of action or claim is based upon an allegation that any person acting on behalf of Association or the Association itself is an employee or.agent •,e= of the City, including, without limitation, all actions and claims based upon contract, tort, or statutory provisions. 4. For purposes of notice under this Agreement, all notices shall be considered effective upon being sent by certified mail to the following addresses: City: Office of the City Clerk City of San Luis Obispo P. 0. Box 321 San Luis Obispo, CA 93406 Association: San Luis Obispo County Symphony Association P. 0.. Box 658 San Luis Obispo, CA 93406 IN WITNESS WHEREOF, the parties hereto have executed this agreement by their proper officers duly authorized, as of the date first written above. ATTEST: CITY CL J. H. FITZPATRICK ASSOCIATION: SAN LUIS OBISPO COUNTY ).[T /T\Tl/�TT[) ♦P[.A/.T�TT ATT PRIMARY GRANT REQUEST L— r REQUEST FOR PRO`OTIO:aL FUNDS (See Reverse) Date July 28, 1980 1. Name and legal description of organization or group San Luis Obispo County Symphony Association 2. Address P. 0. Box 658 EXHIBIT 1 t / State Tax I.D.# 266 -1227 San Luis Obispo, CA 93406 Federal Tax I.D.# 95- 2493144 3. Amount of funds requested $5,000 4. Whom to contact if more information is required Telephone # 543 -3533 0 Janet Bell, Executive Director 5. Date, Time and Place of proposed event 1980 -81 Concert Season & Shearing Conce: 6. Is this request for a non - repayable grant © or a repayable--grant' Q 7. Attach a budget showing the specific uses of requested funds. 7.a If the budget request involves remuneration to any members or employees of the organization for other than expenses, a full written justification must be attached. NONE 8. Attach a complete report including profit and loss statement and balance sheet for the previous year. Currently being prepared by Knight, Towle, Sage & Johnson...attached is year -end balance sheet (unaudited). 9. If this group or organization is part of a larger group or organization, complete financial data of parent organization must be furnished. 10. Have you sought other sources or private contributions to support this program or event? If so, identify these sources. San Luis Obispo Symphony Guild, individual & business donors, ticket sales, foundations. 11. If this a fund raising program or event? no 12. If profit is derived, how will it be used? No profit - each year the Symphony is fortunate if it reaches break-even. 13. How will this program or event be promoted? Direct mail, posters, advertising, PSA's (radio & TV) 14. If this is to be a continuing activity or a recurring event, please attach a projection for the next five years. ----------------- - - - - -- FOR CITY CLERK'S OFFICE USE ONLY - -- - - - - -- PROMOTIONAL COMMITTEE ACTION Date Received Date Considered Action: Amt. recommended to Council Further Instructions: CITY COUNCIL ACTION Date Considered Action: Payment Method Amount budgeted Code 1. No change in the program as' regards expenditures of funds received may occur without notification and approval by the P.C.C. 2. Cooperation with the Chamber of Commerce in the promotion of this event is required. 3. Information on how to apply for tax exempt status for organizations may be obtained at your local I.R.C. office. Y.C.C. 7180 August 8, 1980 San Luis Obispo County Symphony Association Promotional Coordinating Committee C/o J. H. Fitzpatrick City of San Luis Obispo P. O. Box 321 San Luis Obispo, CA 93406 Dear Mr. Fitzpatrick & members of the Promotional Coordinating Committee: The San Luis Obispo County Symphony Association respectfully requests funding in the amount of $5,000 for our 1980 -1981 20th anniversary season. This request is the, same as our 1979- 1980 request. Your grant of funds will assist us in presenting the following performances in our community: October 25, 1980 Lynn Chang, violinist Cuesta Auditorium November 15, 1980 GEORGE SHEARING, jazz pianist - "Pops November 21, 1980 Contributor's Concert January 17, 1981 FREE Youth Concert 3:00 p.m. January 17, 1981 James Bonn, pianist March 14, 1981 Jean Cook, soprano Cuesta Gymnasium SLO Mission Cuesta Auditorium Cuesta Auditorium Cuesta Auditorium May 9, 1981 . Monday Club Scholar - Cuesta Auditorium ship Winner To encourage private donations this year we have instituted a "Contributor's Concert" as a special bonus to donors. On Novem- ber 21st in the San Luis Obispo Mission, Alice McGonigal, flutist, and Carmen Carroll, harpist, will perform to donors who have contributed $50 or more to this season. The Symphony Association and Symphony Guild have worked extremely hard to raise the balance of funds necessary to support a full symphony orchestra. During the 1979 -1980 season the two organi- zations augmented $20,776 of government funding with an additional $59,659 derived from ticket sales, fund = raising, fund drive and corporate support.. .Post Office Box 658 San Luis Obispo, California 93406 (805) 543 -3533 page 2 We appreciate the continuing support of the city of San Luis Obispo as we endeavor to bring quality symphonic music to our community. Without your generous gift our seasons would not be possible. Cordially, Bell, tive Director 3533(office). 6567(residence). EARNED INCOME Season Tickets Single Tickets Special'Concerts Bank Interest Deferred Symphony Association of San Luis Obispo County Monthly Budget Report May 1980 CONTRIBUTED & SUPPLEMENTAL INCOME Individual Donations Business Donations Symphony Guild Clubs & Organizations Government Grants Private Foundations Fund Raising Advertising In -Kind Goods & Services Educational Services Income Miscellaneous TOTAL INCOME EXPENDITURES Artistic Personnel Concert Production General & Administrative: Salaries & Taxes Office Expense Fees Publicity & Promotion Fund Raising Educational Services Out Concerts In -.Kind Expenses 1980 -81 expenses TOTAL EXPENSES, Amount This Year Budgeted Month to Date $15,750 $ $13,145,00 7,000 1,051.00 6,706.00 4,500 3,123,20 350 373•28 2,390.00 11,234.00 + $ 7,500 311. 39 6,445.00 10,000 18100 1,000.00 2,840 570.05 2,852.67 11000 8$0 500.00 25,000 1,881.07 20,766.73 10,000 $71, 570 +* $ 1,250.00 5,000 1,586.12 4,810.61 6,800 552.49 5,641.98 1,200 25.00 1,351.25 2.50n 775.17 60.00 451.37 $100,040 $ 7,5 $ 6$ o, 2 .2 $34,620 $ 7,338.55 $33,254.01 8,300 803.92 7,752.27 15,600 1,242.02 5, 900 311. 39 2,700 18100 100.28 * 570.05 500 8$0 1,200 25.00 26. 15 $71, 570 +* $ 1010_-_3T 18,366.41 5,773.75 1,542.00 1,913.87 2,178.16 98.57 632.64 1,326.25 1,008.59 $73 n 52 j5'19-Fjp _ (9711-0 Checking Account Balance $ 4,241.55 Ekp Savings Account Balance 4,647.43 81888.98 - It1234. 00 11ccO.5g1 Funds restricted to use - 10,710-55 (0911( Z • Zb 72-' S3'7 3 Ynan+f - ervC.sta.{ernecif also skcul5 inewr_ i eiepaidLtu.« ftr `fie, ��onu.+� s�csrn'1 • To crnrrz re f icc 147,1 -- pen seQ srm � d acl i pct ;V,CCyr-e_ scK-h44.L* S.leg)fvzyn -b+l incOY 2.c.7zLnce5 4-c+at l Budget Category Concert Series Symphony Association of-San Luis Obispo County Proposed Budget, 1980-81 INCOME Budgeted 1979 -80 Actual Budgeted 19.79 -80 1980 -8t Season Tickets $15,750. $13,145 $15,000 Single Tickets 7,000 6,706 4;000 Special Concerts 4,500 .3,123 3,000 27,250 22 -97- 22,000 Contributions Individuals -7,500 6,445 5,000 Local b Corp. Business 10,000 1,000 4,000 Organizations & Clubs 1,000 500_ 800 1P500 7T 900_ Fund Raising Projects Symphony Association 5,000 4,811 4,000 Symphony Guild 21840 2,853 4,400 Other 0 . 0 700 7840 7,667- 9.,100 Educational Services Contributions Music Perf. Trust Fund 1,500 775 1,300 Music Scholarship 1,000 0 A 2,500 775 1,300 Grants b Foundations Federal (CETA) 8,000 9,419 1,000 State (Calif. Arts Council) 6,600 3,500 8,000 County 5,b00 3,958 5,000 Cities 69000 6,300 9,000 Private Foundations 10,000 1,250 7,850 35,600 2+,+27 30;750 Contributed Goods b Services Office Rental 1,200 725 0 In- kind services & goods 0 626 0 1,200 "1,351 0 Advertising Newsletter 800 436 0 Program 6.,000 5,179 6,000 T;,90-0 57+2 77-000 Interest 350 373 600 Restricted Fund .0 A 462 Miscellaneous 0 88 Total estimated Income $100,040 $71,151 $80,400 Artistic Personnel Conductor Musicians - Local Musicians - Importee Guest Artists Special Concert: (Shearing) Special Concert: (Musicians) Mi.scellaneous Educational Services Programs in schools Concert Production Music rental Music purchase Printed programs Advertising & Promotion Staging Guest artist lodging Orchestra Librarian Stage Manager Facilities Use fees Cuesta College Cal Poly Equipment rental /maintenance Contingency General & Administration Manager's Salary Office Assistance (CETA) (Sym.) Payroll taxes Office rental In -kind rental Office supplies Postage Insurance and bonding Telephone Dues & Subscriptions Repairs & Maintenance Convention expense Depreciation Newsletter Miscellaneous Contingency Office Equipment Taxes & Licenses Expenses (manager) EXPENSES $ 4,500 14,870 8,525 4,500 0 0 225 $32, 2-0 $ 4,739 14,585 8,454 5,175 15 li 300 $33,253 2,000 0 500 477 800 428 3,000 4,107 2,300 876 500 660 250 40 200 150 0 0 500 500 250 520 0 0 _,300 7,7� .71200 5,736 4,000 9,125 3,000 0 1,400 3,506 0 500 1,200 700 550 1,095 750 1,052 1,600 1,420 800 773 500 55 100 53 300 . 39 300 0 (included in'season publicity) 0 0 1,000 579 1,700 1,123 800 28 1,000 483 2 200 26,207 Publicity & Promotion (Season) 1;100 1,914 Fundraising 1,500 2,179 Educational Services (Production) 500 .100 72.220 71.471 $ 4,500 16,000 8,500 1,900 4,000 2,500 0 $37,400 M 600 800 4,000 3,500 550 350 200 200 1,500 60 300 1,000 13,360 8,000 0 5,610 1,700 1,200 .0 600 900 1,600 800 150 100 220 200 800 400 1,060 100 0 800 27�2�O 3,500 1,000 300 _U0_17M_0 sate "luis 06is a Co�astitt� �t�mj��jas� v�ssaciaii�r� Post Office Box 658 f San Luis Obispo, Calij. ?3406 June 14, 1978 (Revised 7/20/78) LO.TG RANGE PLA14NIITG COMMITTEE REPORT I. Purpose and Goals: Purpose: The purpose of the San Luis Obispo County Symphony Association is to promote and support classical or- chestral music for the enrichment of the people living in the Central Coast area of California. Goals: 0 1. Support a symphony orchestra of at least 60 musicians. a. Employ on, ;a continuing basis a resident conductor-- musical director. b. Establish 'a fiscal plan covering payments to musicians. 2. Establish a long range master plan encompassing programs, operations, and funding, with provision for periodic review and updating by the Symphony Board or its Executive Committee. 3. Pursue a vigorous funding campaign which will support plans and goals and the orderly growth of the organization. 4. Establish Endo %,anent, Bequest, and Grant programs. S. Establish a Reserve fund. 6. Maintain a headquarters office: a. Employ a small paid staff supplemented by volunteer assistance. b. Develop an employee advancement program. (3) 79 Develop an educational services program. 8, Maintain or develop active liaison with the Mozart Festival Association, the Youth Symphony, and the Fine Arts Council. II. The Orchestra 1. The orchestra should continue as a "basically "community" orchestra, augmented with some pro- fessionals and advanced students from outside the county. 2. Four separate concerts a year is a reasonable expectation.for the next five years. An additional Performance of one af,j.the concerts should be planned for the South or.North County contingent on availa- bility of funding. 3. The burden of fund - raising should not be placed on the musicians, including the giving of 'special concerts for fund raising purposes. 4. More adequate payment of the musicians should receive high priority for the use of additional funds. 5. Although it is beyond the scope of this planning report, consideration should be given to the future possibility of combining the resources of the SLO County orchestra and the Santa Maria orchestra to form a Central Coast Orchestra. III. Educational Outreach: The Board should develop an educational service program which would include the following: 1. A community relations program, with individuals or small groups available to speak or present short musical programs to county groups or organiza- tions. 2. An educational Program worked out cooperatively with the public and private schools. 3. A scholarship program for talented young people. Iv. V. (4) 4. A liaison program between the.Symnhony Board and other organizations with smilar - purposes - e.g. Mozart Festival, Youth Symphony, the Fine Arts Council. Administration. 1. The.Syrnphony Board is responsible for policy making, fund raising, and overall administration. of Symphony.Association business and activities. 2. Board membership should be broadly representative of the county. of San Luis Obispo, with members selected for their capability to do the work of the Board, with emphasis on policy making, and administrative and fundraising ability. 3. To assure efficient-'adininistration, attention to detail,.and continuity in the management of associa- tion business, the Symphony Association needs to maintain a headquarters office with a small, efficient paid staff. The highest priority in the use of additional .funds should be designated for the maintenace of. this office and.its staff. 4. A plan should be developed which not only describes the task which needs to be done in the execution of'Symphony Board business, but which deliniates which tasks should be assigned to staff, and which should be the responsibility of Board members. For example, a chairperson of an Education Committee and an Endowment Committee should be appointed from the Board; an Amenities Chairman might be a member or former member of the Board. Projected Budget 1. The Symphony Budget has increased about 65% in the past five years_ To achieve its goals over the next five year-; an increase of 100% should be projected so that a budget of about $70,000.00 is attained by 1983 =84. 2. The December 10, 1977 memo by Charles Jones on "Directions for the Development of Financial Support and Related Topics" is attached. With the exception 1zl of the section titled "New Auditorium ", the Long Range Planning Committee endorses the directions suggested. hTiiii regard to the support of a new auditorium for the community, Board members are encouraged to lend their support. Adopted July 12, 1978. RESOLUTION N0. 4345 (1980 Series) A RESOLUTION OF THE COUNCIL OF THE CITY.OF SAN LUIS OBISPO APPROVING AN AGREEMENT BETWEEN THE CITY AND SAN LUIS OBISPO MOZART FESTIVAL ASSOCIATION TO PAY THE ASSOCIATION $5,000.00 TO BE EXPENDED FOR THE 1981 MOZART FESTIVAL BE IT RESOLVED by the Council of the City of San Luis Obispo as follows: SECTION 1. That certain agreement, attached hereto marked Exhibit "A" and incorporated herein by reference, between the City of San Luis Obispo and San Luis.Obispo Mozart Festival Association is hereby approved and the Mayor is authorized to.execute the same. SECTION 2 The City Clerk shall furnish a copy of this resolution and a copy o.f the executed agreement approved by it to: San Luis Obispo Mozart Festival Association; City Finance Director On motion of Councilwoman Billig seconded by CoLnc;lman n„n;n and on the following roll call vote: AYES: Councilmembers Bill.g, Dunin, Munger and Mayor Cooper NOES: None ABSENT: Councilman Bond the foregoing Resolution was passed and adopt ATTEST: CIT RK FITZPATRICK - is 2nd day of ,December---7 1%0 - /ypC�1 V1 \' L11 \LY 1 \. VVVl R 4345 A G R E E M E N T 'D TO ACCOMPANY GRANT BY THE CITY OF SAN LUIS OBISPO TO CULTURAL„ ARTISTIC OR EDUCATIONAL ORGANIZATIONS FOR FISCAL YEAR 1980 -81 This agreement, made and entered into this 2nd day of December , 1980, by and between the CITY OF SAN LUIS OBISPO, a chartered municipal corporation, (referred to herein as "City ") and SAN LUIS OBISPO MOZART FESTIVAL ASSOCIATION (referred to herein as "Association ").. WITNESSETH: WHEREAS, City desires to sponsor and support activities of a cultural, artistic and educational nature for the benefit of the City's residents and for the promotion of the City as an inviting place.for visitors and tourists; and WHEREAS, Association has demonstrated its ability to provide a program which contributes to the quality of life in San Luis Obispo; and WHEREAS, Association has requested City to grant it funds to conduct its program, all as set forth in.Exhibit 1 application attached hereto and incorporated herein by reference.. 1. City agrees to pay Association the sum of $5,000.00, to be expended for 1981 Mozart Festival. 2. On or before May 1, 1981,, Association will provide City with a detailed statement of its income and expenses for the previous twelve -month period ending March 31, 1981. 3. Association and all of its agents, representatives, and participants in any manner in the performance of A'ssociation's obligations and duties hereunder shall be employees, independent contractors or volunteers for Association and shall not for any purpose be considered as employees or agents of City. Association agrees to hold City harmless and to defend City in any action, proceeding or hearing wherein the cause of action or claim is based upon an allegation that any person acting on behalf of Association or the Association itself is an employee or agent of the City, including, without limitation, all actions and claims based upon contract, tort, or statutory provisions. 4. For purposes of notice under this agreement, all notices shall be considered effective upon being sent by certified mail to the following addresses: City: Office of the City Clerk City of San Luis Obispo P. 0. Box 321 San Luis Obispo, CA 93406 Association: San tuis.Obispo Mozart Festival Association. P. 0. Box 311 San Luis Obispo, CA 93406 IN WITNESS WHEREOF, the parties hereto have executed this agreement by their proper officers duly authorized, as of the date first written above. ATTEST: CITY C C J.H. FITZPATRICK ASSOCIATION: SAN.LUIS OBISPO MOZART FESTIVAL ASSOCIATION BY: i� j REQUEST FOR PROMOTIONAL FUNDS E.�:InIT 1 (See Reverse) Date 8/21/80 1. Name and legal description of organization or group SAN LUIS OBISPO MOZART FESTIVAL ASSOCIATION 2. Address P 0 Box 311 San Luis Obispo CA State Tax I.D.fi234 4148 -8 *3 Amount of funds requested $5000.00 Federal Tax I.D.10 23 7172087 4. Whom to contact if more information is required Judith A. Carroll/ Joan Dwyer Telephone `f (805) 543 -4580 5. Date, Time and Place of proposed event August 3rd thru August 9th 1981 6. Is this request for a non - repayable grant P71 or a repayable -ant? * 7. Attach a budget showing the specific uses of requested funds. * 7.a If the budget request involves remuneration to any members or employees of the organization for other than expenses, a full written justification must be attached. * 8. Attach a complete report including profit and loss statement and balance sheet for the previous year. 9. If this group or organization is part of a larger group or organization, complete financial data of parent organization must be furnished. * 10. Have you sought other sources or private contributions to support this program or event? If so, identify these sources. Individual Doanations, California Arts Council Grant, NEA Grant, Hearst Foundation, Sinsheimer Fund. 11. If this a fund raising program or event? NO 12. If profit is derived, how will it be used? It would be utilized for the next year's Mozart Festival. 13. How will this program or event be promoted? Extensive newspaper and multi -media publicity /PS4's 20,000 Ticket Brochures are distributed, Sunset Magazine, New West Magazine, all Festival Directories nationally,Posters and Flyers. * 14. If this is to be a continuing activity or a recurring event, please attach a projection for the next five years. *SEE ATTACHMENT ---------------- - - - - -- FOR CITY CLERK'S OFFICE USE ONLY ------ - - - - -- PROMOTIONAL COMMITTEE ACTION CITY COUNCIL ACTION Date Received ZZ Date Considered Date Considered �� Action: Action: Payment Method Amt. recommended to Council Amount budgeted Code --------------------------------------------------------------------------- Further Instructions: 1. No change in the program as•regards expenditures of funds received may occur without notification and approval by the P.C.C. 2. Cooperation with the Chamber of Commerce in the promotion of this event is required. 3. Information on how to apply for tax exempt status for organizations may be obtained at your local I.R.C. office. P.C.C. 7/60 ..Attachment 3 3. Amount of Funds Requested The Mozart Festival Association Board of Directors would like to request a grant of Five Thousand Dollars ($5,000), for the 1981 Mozart Festival. This figure represents the same amount granted to the Festival for the past several years(less and across- the -board cut of 100 last year). It should be observed that the Festival's budget has been increasing dramatically during the.past few.years; the city grant has been a decreasiing percentage of the total budget. The importance of this grant cannot.be overstated. First of all, it gives the Festival operating capital at the beginning of its fiscal year, whereas most of the money the Festival raises through donations, projects and tickets, comes late in the year. Secondly, this will be the Festival's Tenth Anniversary and we expect this year to be substantially more elaborate and costly. Each time the City reduces its grant, it means more fundraisers, just to stay even, much less grow. The Board of Directors feels that the Mozart Festival merits support for the following reasons: a. With respect to improving the quality of life in the city, the Festival goes far beyond the concerts themselves. Lectures, symposiums, free recitals, films, instrumental clinics, close friendships, open rehearsals, involvement of Cal Poly classes, and community pride are all examples of important parts of the Festival. b. The Festival has supported a general increase in all kinds of cultural activities in the community. Working with other community organizations, artists and businesses has been part of its program. We have advised numerous other groups, such as the Youth Symphony, County Symphony and Cal Poly ASI Fine Arts Committe in ways to improve their own programs, ticket sales, mailing lists, etc. The Festival has also been consulted by several other Festivals concerning fundraising, graphics, management and musical matters. It is contemplating hosting a conference for West Coast Festivals in the Fall of 1980, after the Tenth Festival. c. The Festival has had an enormous impact on tourism in San Luis Obispo, especially this year.Most restaurants have volunteered tha fact that Festival Week was the high point of their summer trade. The Festival continues to be included in all lists of American Festivals. 1981 PROJECTED BUDGET INCOME 4ttachment 7 Underwriting /Sponsorships 1,500 Grants 34,000 Donationj 13,000 Tickets 38,000 Fundraising Events 7,500 Fundraising Items 1,400 T- Shirts 1,000 Interest 3,000 Posters 500 Program 500 Aprons 500 Tote =bags 500 100,000 / EXPENSES Administrator 10,000 Publicist 5,000 Secretary 3,000 Ticket Person 850 Insurance 700 Telephone 1,400 Of f iu(:` 1;200 Office Rent 1,500 Taxes 1,200 Dues /Donations 600 Gen Fundraising 4,000 Gen Publicity 3,000 Tickets 500 Ticket Brochure 3,000 Music 1,500 Rental 500 Theatre 550 ASI Fee 1,500 Recording 500 Musicians 54,000 Clinics 2,000 Musician's Ent 1,000 Postage 2,000 Office Printing 500 100,000 r Attachment 7a .7a. Justification of Em._,yee Remuniration The Plozart Festival has, over the last several years, evolved into a year round project. It has become clear to the Board of Directors that volunteers, while providing the necessary support services, are not capable of coordinating all the aspects of the Festival. This year the administrator leas worked a minimum of 30 hour weeks throughout the fundraising season. Prior to the Festival, 60 to 80 hour weeks are necessary. Year round planning and coordinating tasks of the Festival Administrator include: a. Management of all office activities. b. Coordination of Board of Directors meetings, agendas, etc. c. Planning and implementing all phases of fundraising events. d. Coordination of all mass mailings, newsletters, fundraising brochures. ticket brochures, etc. e. Serving as laison with other community groups, donors, performing artists, government agencies and other cultural organizations. f. Coordination of volunteer activities. g. Coordination of promotional items such as t- .shirts, buttons posters, aprons, etc. h. Assembling grant applications for public and private support. i. Processing all funds, deposits, etc; coordinate with treasurer. j. Supervision of staff: publicity personnel, part time secretary, and ticket salesperson: k. Coordination of all aspects of Festival: facilities, musicians, contracts, music orders, etc., etc. 1. Doing what needs to be done. The Festival Publicist is responsible for preparing the following items: a. Festival program b. Ticket brochure c. Festival posters: fine d. Newsletters c. Announcements for all f. Fundraising brochures art and publicity posters fundraising events g. News releases to all media h. Prospectus Again, in order to meet printing schedules etc., the publicist's job is part time; but the individual must be available year round. At certain times, it is a full time job and more,. Considering the excellence of .the graphics associated with the Festival, the salary expended is a sound investment. The Festival has had requests from various colleges to use the Festival's materials as examples for classroom use of quality arts promotion program. %a continued The ticket salesperson fills all mail order requests for seating. In addition, this individual staffs the central ticket telephone used in the voucher system of selling tickets from a number of different points throughout the county. This requires a minimum of two months full time work. Since seating is assigned, this is an intricate job. The voucher system, initiated this uear, makes ticket purchases convenient throughout the county and in Santa Maria. It does, however, require full time office coverage. As the Festival grows and the administrator's job expands, it has become apparent that the addition of secretarial assistance on a regular basis throughout the year-is necessary.. This individual would serve as an administrative assistant in tasks such as maintaining an ever- growing mailing list and the execution of general office procedures. Mozart Festival musicians are compensated for their expenses: Many of them pass up more lucrative opportunities, for the pleasure of playing in the Festival. The Music Director has not received an increase in pay for several years. He continues to participate in all phases of the Festival planning, even with current staffing. The generosity and committment of all Festival "employees" is what permits the Festival to continue. Reasonable compensation for the responsibilities and time involved, within the scope of the Festival's budget, is indeed justified. �. $ 5,000 $ 5,966 Attachment 8 SAN LUIS OBISPO MOZART FESTIVAL �J ASSOCIATION 963 Ticket Person TREASURER'S REPORT Insurance 400 OCTOBER 1, 1978 to SEPTEMBER 30, 1979 950 Office 1979 MOZART FESTIVAL 972 Postage (office) 400 BUDGET INCOME EXPENSES 561 CASH RECEIPTS AMOUNT TO DATE TO DATE NET Grants $ 8,000 . $ 7,700 $ $ 7,700 Individual Donations 8,000 9,117 1,400 9,117 Interest 1,000 1,139 Concert Costs 1,139 Tickets:Concert income 27,400 27,250 27,250 Posters & Buttons 400 838 239 598 Programs (1979) -0- 3,576 4,125 (549) T Shirts 1,200 2,609 2,324 284 Fundraising Activities and new items 51500 #1 Mission Concert 2,538 738 1,799 #2 HMR Event 3,175 740 2,435 #3 LA Event 1,975 1,788 186 Mozartkugeln Candy 760 623 137 Aprons 1,652 1,223 428 Miscellaneous -0- (2) (2) TOTAL CASH RECEIPTS $ 51,500 $ 62,330 $ 11,804 $ 50,525 CASH DISBURSEMENTS Administration $ 5,000 $ 5,966 Publicity 2,500 2,700 Office Help 800 963 Ticket Person 500 500' Insurance 400 591 . Telephone 1,000 950 Office 600 972 Postage (office) 400 1,105 Office Printing 600 561 Taxes 800 758 Dues /donnations 500 450 General Fundraising 1,500 1,984 General Publicity 1,000 2,289 Music 1,400 1,123 Musicians' Ent. 400 655 Concert Costs 34,400 32,350 Typewriter -0- TOTAL DISBURSEMENTS $ 51,800 $ 53,922 EXCESS OF RECEIPTS OVER DISBURSEMENTS $ ( 3,397) M Note to Attachment 8a j i I 1 Please note that this is not an absolute final report on the 1980 Festival.. I am just pleased to have had the extension of time on this application so that I could include at least this much of the reporting on the 1980 Tenth Anniversary Festival. Attachment 8a 1980 MOZART FESTIVAL itIOZR-R.T FESTtvAt aSSoc.- 1A71Dn -► —�-•TAT �� -� ��I ^ ✓ ""' jf,r I Sc' T12E�3oQE+zS RE-PoR7'- PA(,C 1 -y L ✓1 C.(L � I f u• ✓� LL ,.f E. . -eoe -. ,•,,. n. 1•.781 1q -ate �C.uRRE�r PC�10?' 'il=r 2 To P., TS �; T(> lam& f 1. r9 &?: I!�S NET t.11:T > E LL I PTS �IS BJRSLMTS ;117 - -- C � 1 rS% ISBvkS�tTS : -_ - - z�« I OTC — Soo.OG,I 6rtAa'rs Co. 1 553.35 I ►OSS3�S' DOfJATIONs ,00- it o ICit: ! 32,049;(oa TILKETS 3q�. 18�Q.8.4;1Lo 321oy9.c�8 Soo I ZLoD,02_j dIRTTtbRY QRrLT,Y Z 5 1 �t�l 19,(a$� Z5�{9$i 727,3`1 339317 2 t�.µ•(t. EVENT _ I0 Soo Ip -yam EQt�MbrS _ - 5000a! - 50D0.0� ! Sow, 9a1 S�O,,j�o�s��>?s 300 oal __.:. SS000 55o.Wj �wDR9l�.Y 1TtA5 I 000. —. - 1 91 — LA .113 UPI _ _ 39 Lq,.s _38±.1.3 - i - APRD►ls i � . BJTTD►3S I P osT� Rs 'Sco. �� LC( 1.L_ -- 1 320; t�Ru6�RtinS Zoo. 315813 F32o 00 3.2y33a Irl I I.-lo PAS (��000l 3o3S00 . Iy115C -. POO: ao4o 65�co_ 19 �1K8.m�- 3 (58 L3 '1_Z3.13"12, 91 SS,1S 1°3,158.5-1 , I.:ESS C- *IDownnENT � Co�.�.E o►a5 _ - S000.00 QL-T F£STt�A� R�LE� TS :... 56 158 51 I SJMMRftY OF Pf o.)sTS TOTAc. OPE2An� �NpowKEa to 00 $ .50,Do P,iTT T C44 wti��s FANc;o- c.N E N& 5921:2:9 :i8o,SI S. 143,98 F����tTY SAV�uc, .811.,LIS SQt,*rA BPAZ s .,I0 c,s _ -�O� _ S 39 ID.DDD O� — SI'1,�9' - - -- Ip 000.00 - - Ft(-4L-tr( T- DILL -G.CT q Z 1t�.E..'.2 \NVhT E,_,T Acs LD513,1'? IoSIS,IS I. SOUQtE o1= C- ,aDOwM ,T PvwsbS . - { - II T`� %Z EIZ S kkP R T P P 1, E Z t - So RpE+J I obMA$ °vZ� plr,� b 650tSEtAE -PTS 45.x» 1�5 , %ST , SEc.piuARY - _50000 Soo.--{I - 1 NSvRR►� c-E boo. 39,001— TC 1 I IT) lfoZS:`I�t x,51 - oFrtaE_ 1 . PR rJG Cioo — I -8 - -= aHS.S — TAXES USES �►.a9T►ot�5 .. C;oe_ — - -... 50,00 . G� Fvua RR,S� ►.� �,oco. 2os, Zo GESL POBU[.ITY .. Z,000 I. t9: ► I 1,4 1 5.05,, i►GkE�S .: — "►oaaco I, Lc�S'7`i -- -- T«K�r M�S�� 1 Soo.. 1 . _ • . _ _ REt3iA� 500. 90 00I� I T+t c- P,TR6_ Sso I sbA FEE (�Ko1Z DirJG 3C0. 61 j 0 Mosie-1A►JS 31 ;4CP 31816;00 3Z01(o.00 i CiLI N1 LS 1500 I, 1 00,00 t, ► 00,00 l}njP1iA��TY 800: �{ ► .Sa 58831 ROO co TRA v4.L. /Pi tXA) P -- 222,31 II s7 793.)9 s► X9.3.19 31540; 9 EeCCfcSS of R4.uf,NV E E, V_ v-� W RE,S to - -1 Ci C S AN a 51 RGCZ --+ .T-S . S uTS f — CIA NQ b E ! ovs $D,Qa S0 00 I C» �k ►z� C,N - - 0G - CASH 93� SS 158;5'1��- $119119 8 \j0,?_IJ b ..Nanu e- fi I \WT REFR S4 aTS A �DUJ UIE�J F � u DS AN F-Q�D . I -- - - - -- A IJ E i 10. Funding Sources Attachment 10 90% of the Festival's energy is expended in fundraising. Private funds to support the Festival are contributed by individual.donors as well as by persons attending various Festival- sponsored activities during the year. In addition to four fundraising events held this year, the Festival continues to sell t- shirts, aprons, buttons and posters to help promote the Festival and raise funds at the same time. Specifics of the funding sources are as follows: Grants ....... ............................16% of total budget City of San Luis Obispo CAC -NEA Small Groups Endowment Earnin es ........... ........... 2 -3% William Randolf Hearst Foundation Individual Donations ........:....... .16% Personal and direct mail campaign: 20,000 pieces Fundraising Events ......................10% 4 major multicultural events each season Fundraising Items.E ....................4 -5% T- shirts, candy, aprons, posters, buttons Ticket Sales . ............................50% Brochure distributed 20,000 individuals/ three-fourths three - fourths by direct mail 12. Use of Profit The Mozart Festival Association has non - profit tax status. Should a surplus result at year's end, such funds will be carried forward and applied toward the operating expenses of the next year. Attachment 14 FIVE YEAR BUDGET PROJECTION 1980 64,000.00 1981 * *100,000.00 1982 105,000.00 1983 110,000.00 1984 125,000.00 * *The dramatic increase in the projected budget amounts are contingent upon the Mozart Festival's being awarded substantial grants from the California Arts Council and the National.Endowment for the Arts. The monies from these proposals will be directed toward increased staff and musician compensation. From its beginning, the Festival has compensated its musicians for their artistic services. For the past two years we have made a conscious effort to increase the amounts paid to the performers. These increases have been in small degrees. We are at a point where we need to make larger increases in this area. As the costs for transportation and living continue to rise, we must accelerate our funding efforts in order to keep pace with these increases, much less to provide comfortable salary increases. SAN LUIS OBISPO MOZART FESTIVAL August 21, 1980 Promotional Coordinating Committee City of San Luis Obispo P 0 Box 321 San Luis Obispo, CA 93406 Dear Committee Members, Having celebrated its Tenth Anniversary this year, the Mozart Festival . continues to grow and broaden its impact on the local community, the State of California, nationally and internationally. As you are aware, from its inception the Festival has been noted for its excellence in classical music programming, graphics and professional business practices. As one of California's'most highly regarded classical music festivals, the Mozart Festival of San Luis Obispo has an importance to the local and state communities which cannot be overstressed. In a practical sense, it enhances the tourism of the local area by attracting an audience of nearly 6500 people, 35% of which are visitors. Also, 85% of the Mozart Festival Musicians are from out of town. And in an aesthetic sense, the Festival brings classical music, which rivals that of any metropolitan area, to our rural community. Throughout its ten year history the Festival has enjoyed steady and healthy growth because of its dedicated and conscientious Board of Directors and its hardworking staff. Each year we strive to increase our base of financial support so that we can keep pace with ever- rising costs and continue to increase the salaries of musicians and staff. This year; has proven to be a good one in this regard. Enclosed is the 1980 Program. Please note especially the Sponsorship, Tenth Anniversary Endowment Fund and Donor pages. The first two of these are new funding programs which were launched just this year. Both have been popular and have attracted increased support from many individuals and both are programs of support which can be built upon from year to year. The third,.the Donor will show you the balance of our current funding sources. BOX 311 SAN LUIS OBISPO, CALIFORNIA 93406 (805)543 -4580 „ t i We are pleased to share these successes with you and in this light submit our request for your support of the upcoming 1981 Mozart Festival. It is our sincere hope that the City of_San Luis Obispo will continue to support one of its most important cultural assets, the San Luis Obispo Mozart Festival. Thank you for your consideration. udith Carroll Festival Administrator RESOLUTION NO. 4344 (1980 Series) A.RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO APPROVING AN AGREEMENT BETWEEN THE CITY AND SAN LUIS COASTAL SCHOOL DISTRICT FOR CITY TO PAY SAME $400 TO BE EXPENDED FOR PRESIDENTIAL CLASSROOM FOR YOUNG AMERICANS,SAN LUIS OBISPO SENIOR HIGH SCHOOL BE IT RESOLVED by the Council.of the City of San Luis Obispo as follows: SECTION 1. That certain agreement, attached hereto marked Exhibit "A" and incorporated herein by reference, between the City of San Luis Obispo and San Luis Obispo Coastal School District (Presidential Classroom for Young Americans) is hereby approved and the Mayor is authorized to execute the same. SECTION 2. The City Clerk shall furnish a copy of this resolution and a copy of the executed agreement approved by it to: San Luis Coastal School District; Presidential Classroom for Young Americans, City Finance Director On motion of Councilwoman Billi¢ , seconded by Councilman Dunin , and on the following roll call vote: AYES: Councilmembers Billig, Dunin, Munger and Mayor Cooper NOES: None ABSENT: Councilman Bond the foregoing Resolution was passed ; ATTEST: CITY CL FITZPATRICK APPROVED: i C y a icer R 4344 M A G R E E M E N T TO ACCOMPANY GRANT BY THE CITY OF SAN LUIS OBISPO TO CULTURAL,, ARTISTIC, OR EDUCATIONAL ORGANIZATIONS FOR FISCAL YEAR 1980 -81 This agreement, made and entered into this 2nd. day of December , 1980, by and between the CITY OF SAN LUIS OBISPO, a chartered municipal corporation, (referred to herein as "City ") and SAN LUIS COASTAL SCHOOL DISTRICT (referred to herein as "Association "). WITNESSETH: WHEREAS, City desires to sponsor and support activities of a cultural, artistic and educational nature for the benefit of the City's residents and for the promotion of the City as an inviting place for visitors and tourists; and WHEREAS, Association has demonstrated its ability to provide a program which contributes to the quality of life in San Luis Obispo; and WHEREAS, Association has requested City to grant it funds to conduct its program, all as set forth upon Exhibit 1 application attached hereto and incor- porated herein by reference. 1. City agrees to pay Association the sum of $400, to be expended for the program "Presidential Classroom for Young Americans, San Luis Obispo Senior High School." 2. On or before May 1, 1981, Association will provide City with a detailed statement of its income and expenses for the previous twelve -month period ending March 31, 1981. 3. Association and all of its agents, representatives and participants in any manner in the performance of Association obligations and duties hereunder shall be employees, independent contractors or volunteers for Association and shall not for any purpose be considered as employees or agents of City. Association agrees to hold City harmless and to defend City in any action, proceeding, or hearing where the cause of action or claim is based upon an allegation that any person acting on behalf of the Association or the Association itself is an employee or agent of City, including, without limitation, all actions and claims based upon contract, tort, or statutory provisions. 4. For purposes of notice under this agreement, all notices shall be considered effective upon being sent by certified mail to the following addresses: CITY: Office of the City Clerk City of San Luis Obispo P. 0. Box 321 San Luis Obispo., CA 93406 ASSOCIATION: Presidential Classroom for Young Americans 1350 California Blvd. San'Luis Obispo, CA 93401 IN WITNESS WHEREOF, the parties hereto have executed this agreement by their proper officers duly authorized as of the date first written above. ATTEST: CITY CLE H. FITZPATRICK ASSOCIATION: PRESIDENTIAL CLASSROOM FOR YOUNG AMERICANS BY: EXHIBIT ti REQUEST FOR PROMOTIONAL FL..QDS (See Reverse) Date 2-c2 1. Name and legal description of organization or grouuppre%l c,C L. j � cp6sS✓Cc^n (C Tt , //l 05 V1 erlc.te, -S cS(,j I'u"S 61)1SOd cl :�i�r L ' Sc-Lo(% I ' 2. Address /1 c'r, lu State Tax I.D.# 4 Federal Tax I.D.# 3. Amount of funds requested 406.L) b 4. Whom to contact if more information is required AA Vj.r31� Telephone E 7 2 t � \ S. Date, Time and Place of proposed event �,p�� lq (�)GUt�en; - I'G1 rU,,,�� J 6. Is this request for a nor.- repayable g -ant 57-1 !oi a r )ayable grant? 7. Attach a budget showing the specific uses of requested funds. 7.a If the budget request involves remuneration to any members or employees of the organization for other than expenses, a full written justification must be attached. 8. Attach a complete report including profirt and loss statement and balance sheet for the previous year. —. � J 0 ,O to 3� } — �J 0 ROCS 9. If this group or organization is part of a larger group or organization, complete financial data of parent organization must be furnished. 10. Have you sought other sources or private contributions tqq support this program or event? If so, identify these sources. -Y /,) �I(rm.f. rNt¢�r,rz� I /` D f n If) / r t 11. If this a fund raising program or event? )p _ r^U,,,., f� 12. If profit is derived, how will it be used? K no'e- 13. How will this program or event be promoted? ,I % t . t i • . 1J u r w-a ergs -e�c p9-r�:—�- i u Was G d-�,., 1� L— — -- • - 14. f this is to be a continuing activity or recurring event, please attach a proj e�� r�r(''�ion for the next five yearp. - (,J s�....�d- p... 1 w�--� I'L '41 V - - - - - -- FOR CITY CLERK'S OFFICE USE ONLY ----------------- - - - - -- PROMOTIONAL COMMITTEE ACTION Date Received e6z /�8C7 Date Considered Action: r CITY COUNCIL ACTION Date Considered Action: Payment Method Amt. recommended to Council Amount budgeted Code Further Instructions: 1. No change in the program as•regards expenditures of funds received may occur without notification and approval by the P.C.C. 2. Cooperation with the Chamber of Commerce in the promotion of this event is required. 3. Information on how to apply for tax exempt status for organizations may be obtained at your local I.R.C. office. P.C.C.-7 /80 RESOLUTION NO. 4343 (1980 Series) A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO APPROVING.AN'AGREEMENT BETWEEN THE CITY AND L_A FIESTA DE SAN LUIS OBISPO TO PAY LA FIESTA $3,000.00 TO BE EXPENDED FOR THE ANNUAL LA FIESTA IN MAY, 1981 BE IT RESOLVED by the Council of the City of San Luis Obispo as follows:. SECTION 1. That certain agreement, attached hereto marked Exhibit "A" and incorporated herein by reference, between the City of San Luis Obispo and La Fiesta de San Luis Obispo is hereby approved and the Mayor is authorized to execute the same. SECTION 2. The City Clerk shall furnish a copy of.this resolution and a copy of the executed agreement approved by it to: La Fiesta de San Luis Obispo; City Finance.Director On motion of _Councilwoman Billig seconded by Councilman - .Dunin , and on the following roll call vote: AYES: Councilmembers Billig, Dunin, Munger and Mayor Cooper NOES: None ABSENT: Councilman Bond the foregoing Resolution was passed and ATTEST: CITY,,Rr.2t 3.lr FITZPATRICK 9e APPROVED: itv i i tive Micer adopt_ is 2nd G YNN R. COOPE'. 4c 4e 9c. t of; December--,, 1980. R 4343 Cl �. A G R E E M E N T TO.A000MPANY GRANT BY THE CITY OF SAN LUIS OBISPO TO CULTURAL, ARTISTIC OR EDUCATIONAL ORGANIZATIONS FOR FISCAL YEAR- 1980-81 This agreement, made and entered into this 2nd day of __December 1980 by and between. the CITY OF SAN LUIS OBISPO, a chartered municipal corporation, (referred to herein as "City ") and LA FIESTA DE SAN LUIS OBISPO (referred to herein as "Association ") WITNESSETH:, WHEREAS, City desires to sponsor and support activities of a cultural, artistic and educational nature for the benefit of the City's residents and for the promotion of the City as an inviting place for visitors and tourists; and WHEREAS, Association has demonstrated its ability to provide a program which contributes to the quality of life•in San Luis Obispo; and WHEREAS, Association has requested City to grant it funds to conduct its program, all as set forth upon Exhibit 1 application attached hereto and incorporated herein by this reference. 1. City agrees to pay Association the sum of $3,000, to be expended for the annual La Fiesta in May 1981.. 2. On or before May 1, 1981, Association will provide City with a detailed statement of its income and expenses for the previous twelve -month period ending March 31, 1981. 3. Association and all of its agents, representatives, and participants in any manlier in the performance of Association's obligations and duties hereunder shall be employees, independent contractors or volunteers for Association and shall not for any purpose be considered as employees.:or agents of City. Association agrees to hold City harmless and to defend City in any action, proceeding or hearing whereing the cause of action or claim is based upon an allegation that any person acting on behalf of Association or the Association itself is an employee of agent of the City, including, without limitation, all actions and claims based upon contract, tort, or statutory provisions. 4. For purposes of notice under this Agreement, all notices shall be considered effective upon being sent by certified mail to the following addresses: City: Office of the City Clerk City of San Luis Obispo P. 0. Box 321 San Luis Obispo, CA 93406 Association: La Fiesta de San Luis Obispo P. 0. Box 471 San Luis Obispo, CA 93406 IN WITNESS WHEREOF, the parties hereto have executed this agreement by their proper officers duly authorized, as of the date first written above. ASSOCIATION: LA FIESTA DE SAN LUIS OBISPO By . ATTEST: CITY CLERACI J.H. FITZPATRICK ` REQUEST FOR PROXOTIO'JAL FUNDS EXHIBIT 1 (See Reverse) Date F' /7- 1. Name and legal description of organization or group .5ZrJ 2 4 e�//S e/ 1r/ r/� 2. Addressee //Z,j /J/ y 7 State Tax I.D.# Federal Tax I.D.# 3. Amount of funds requested "y / O 1* 4. Whom to contact if more information is required jj�A e2 Telephone IE r),47 y 5. Date, Time and Place of proposed event Zy7 GZ 6. Is thin regi: ;t for a non - repayable grant r1RZ71 or a repayable grant? I� 7. Attach a budget showing the specific uses of requested funds. 7.a If the budget request involves remuneration to any members or employees of the organization for other than expenses, a full written justification must be attached. 8. Attach a complete report including profit and loss statement and balance sheet for the previous year. 9. If this group or organization is part of a larger group or organization, complete financial data of parent organization must be furnished. 10. Have you sought other sources or private contributions to support this program or event? If so, identify these sources. 11. If this a fund raising program or event? OL-) 0 12. If profit is derived, how will it be used? 13. How will this program or event be promoted? 40 ci1IL elp LDZa Tx1 -29?. eW A.rin `nd!z A 14. If this is to be a continuing activity or a recurring event, please attach a projection for the next five years. FOR CITY CLERK'S OFFICE USE ONLY PROMOTIONAL COA'N1IpTT E AC ION Date Received — Date ZL �U Date Considered Action: Amt. recommended to Council Further Instructions: CITY COUNCIL ACTION Date Considered Action: Payment Method_ Amount budgeted Code 1. No change in the program as' regards expenditures of funds received may occur without notification and approval by the P.C,.C. 2. Cooperation with the Chamber of Commerce in the promotion of this event is required. 3. Information on how to apply for tax exempt status for organizations may be obtained at your local I.R.C. office. ®V47 AUG 22 1990 P.C.C. 7/80 _ - - CiT1( CLERK SAN LITS 0515 90, CA 0 RESOLUTION ;NO. .4342(1980 Series) A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO APPROVING AN AGREEMENT BETWEEN THE CITY AND KCPR, SAN LUIS OBISPO 91.3 _FM, _TOR:.CITY -_ TO PAY SAME $3;365-:-30 FOR PURCHASE -OF -RADIO _EQUIPt4ENT BE IT RESOLVED by the Council of the City of San Luis Obispo as follows; SECTION 1. That certain agreement; attached hereto marked Exhibit "A" and.incorporated herein by reference, between the City of San Luis Obispo and KCPR, San, Luis Obispo 91.3 IN is hereby approved and the Mayor is authorized to execute the same. SECTION 2. The City Clerk shall furnish a copy of this resolution and a copy of the executed agreement approved by it to: KCPR; City Finance Director On motion of Councilwoman Bill -ig seconded by Councilman Dunin , and on the following roll call vote: AYES: Councilmembers Billig, Dunin, Munger and Mayor Cooper NOES: None ABSENT: Councilman Bond the foregoing Resolution was passed and adop ATTEST: CI Z J.H. FITZPATRICK. APPROVED: City d is tine ftficer 2nd day of i R 4342 1Sg0 . C' A G R E E M E N T TO ACCOMPANY GRANT BY THE CITY OF SAN LUIS OBISPO TO CULTURAL, ARTISTIC, OR EDUCATIONAL ORGANIZATIONS FOR FISCAL.YEAR 1980 -81 This Agreement, made and entered into this 2nd day of December , 1980, by and between the CITY OF SAN LUIS OBISPO, a chartered municipal corporation, (referred to herein as "City ") and KCPR, SAN LUIS OBISPO 91.3 FM (referred to herein as "Association ") WITNESSETH: WHEREAS, City desires to sponsor and support activities of a cultural, artistic and educational nature for the benefit of the City's residents and for the promotion of the CIty as an inviting.place for visitors and tourists, and WHEREAS, Association has demonstrated its ability to provide a program which contributes to the quality of life in San Luis Obispo; and WHEREAS, Association has requested City to grant it funds to conduct its program, all as set forth upon Exhibit 1 application attached hereto and incorporated herein by reference. 1. City agrees to pay Association the sum of $3,305,.30 to be expended for purchase of radio equipment as set out in Exhibit L. Payment to be made upon proof of purchase satisfactory to City.. 2. On or before May 1, 1981, Association will provide City with a detailed statement of its income and expenses for the previous twelve -month period ending March 31., 1981. 3. Association and all of its agents,. representatives, and participants in any manner in the performance of Association obligations and duties hereunder shall be employees, independent contractors or volunteers for Association and shall not for any purpose be considered as employees or agents of City. Association r agrees to hold City harmless and to defend City in any action, proceeding, or hearing where the cause of action or claim is based upon an allegation that any person acting on behalf of the Association or the Association itself is an employee or agency of City, including, without limitation, all actions and claims based upon contract, tort, or statutory provisions. 4. For purposes of notice under this Agreement, all notices shall be considered effective upon being sent by certified mail to the following addresses: City: Office of the City Clerk City of San Luis Obispo P. 0. Box 321 San Luis Obispo, CA 93406 Association: KCPR, San Luis Obispo 91.3 FM Cal Poly San Luis/ Obispo; CA A7ilV: Ge-AN't 1-:457o'rj IN WITNESS WHEREOF, the parties hereto have executed this agreement by their proper officers duly authorized as of the date first written above. C CLERK •H• FITZPATRICK. ASSOCIATION: KCPR; San Luis Obispo 91.3 FM BY CITY OF S_4�i LUIS OBISPO 4 EXHIBIT I � REQUEST FOR PROMOTIONAL FLMS (See Reverse) Date AUG. 2291980 1. Name and legal description of organization'or ;Troup KCPR, SAN LUIS OBISPO 91.3 FM. , 2. Address CAL POLY, S.L.O. State Tax I.D.# NONE (SEE ATTACHED FORD) Federal Tax I.D.61ONE ( ) 3. Amount of funds requested SEE AT�CHED. -#✓ ✓2r -/_-0 4. Whom to contact if more information is required DAVID W. NORTON Telephone GEC 5. Date, Time and Place of Droposed event WR A-TT, .Glig-B- -rORM. 6. Is this request for a non - repayable grant ITZ or a repayable grant? Cl 7. Attach a budget showing the specific uses of 'requested funds. 7.a If the budget request involves remuneration to any members or employees of the organization for other than expenses, a full written justification must be attached. 8. Attach a complete report including profit and loss statement and balance sheet for the previous year. 9. If this group or organization is part of a larger group or organization, complete financial data of parent organization must be furnished. 10. Have you sought other sources or private contributions to support this program or event? If so, identify these sources. 11. If this a fund raising program or event? SEE ATTACHED FORM. 12. If profit is derived, how will it be used? NO MONETARY PROFIT DERIVED. 13. How will this program or event be promoted? SEE ATTACHED FORM. 14. If this is to be a continuing activity or a recurring event, please attach a projection for the next five years. FOR CITY CLERK'S OFFICE USE ONLY PROMOTIONAL COMMITTEE ACTION CITY COUNCIL ACTION Date Received g Z.Z /e'0 Date Considered TT . Date Considered %;.4_ 1Z__d Action: Action: Amt. recommended to Council Further Instructions: Payment Method Amount budgeted Code 1. No change in the program as regards expenditures of funds received may occur without notification and approval by the P.C.C. 2. Cooperation with the Chamber of Commerce in the promotion of this event is required. 3. Information on how to apply for tax SIm � $c� �izations may be 'r obtained at your local I.R.C. officeC AUG 2 2 i98-1 P.C.C. 7/80 CITY CLERK SAN LUIS OBISROe Cs�. TO: 1106yX DATE: THE CITY OF SAN LUIS OBISPO KCPR RADIO STATION AUGUST 19, 1980 SUBJECT: REQUEST FOR PROMOTIONAL FUNDS Public radio station KCPR serves more than Cal Poly. San Luis Obispo is a diverse community with a wide variety of tastes. KCPR provides many special programs that cater to that diversity of taste, from coverage of the City Council meetings to Poly Royal, the Metro- politan Opera to Soundtrack, Pacific Concert to Yahweh music, and from the Oldies Show to Cal Poly football games. KCPR Special Programs are provided through two sources. (1) Locally Produced - There are fewer special programs scheduled now than last year. Our limited staff had difficulty in meeting the demands for turning out these shows, as well as the limited amount of equipment available for coverage of special events. (2) Nationally Syndicated - Our budget does not allow for the purchase of many special programs. KCPR is limited by a lack of funds. Those Nationally Syndicated programs that we do run must be underwritten by grants from individuals and com- panies. These grants are difficult to obtain. Ij KCPR airs the news six times each day. Cal Poly, Local, State and National news, including Community cultural events, are reported. The 91 news programs presented during the 1979 -80 fiscal year have helped the San Luis Obispo listening area•to keep informed on local and world events. In the early morning hours of April 25, 1980, the radio station re= ceived a.phone call. informing KCPR that an attempt to free the American hostages in Iran had occurred. KCPR immediately began an investigation. KCPR provided leadership 'in alerting other members of the media in the San Luis Obispo area who were unaware of the situation in Iran. KCPR was the station to display remarkable enterprise in preparing dispatches and commentaries to accompany the President's tense announcement at 4:00 AM, local timed An intense student effort and donation of spare time is needed to produce the local special programs, in order for KCPR to remain a leading special program station in the San Luis Obispo listening area. The Cal Poly, student run, radio station has proven it can be a leader in a professional field. A radio survey conducted in San Luis Obispo County from October 15 to November 16, 1979 shows KCPR as `.:a. favorite station per listening time of this area. KCPR's long range plans include a dedicated desire to keep you, the people of San Luis Obispo, informed in the best tradition of our business. Future goals are: 1) seek to refine our accomplishments, 2) improve and increase the number of locally produced special programs, and 3) increase coverage of special events,, both. on campus and in the community, such as special events in Mission Plaza to the Diablo hearings. -2- ,j KCPR is requesting aid to help us enhance and strengthen the Cal Poly -San Luis Obispo Community link. Through the broadcast of both community and campus events, the favorite station of the San Luis Obispo listening area can bring the students and commu- nity residents together. The students and locals will get to know each other better, as well as talk to each other more when KCPR comes into the community. KCPR is requesting aid in the form of a grant. Funds awarded will be used for these specific uses. GROUP A 2 Moxy Mobiles (25 watts, 2 frequencies, antenna) -Private Line Model 1 Remote Control desk set KCPR does now have two frequencies listed through the FCC. The Remote Control set is necessary so communication can be made directly between the main control room and those on location. Together, these items cost $2,200.56. GROUP B 1 Moxy Base Station (25 watts, 2 frequencies model) KCPR•s outdated base station is not in working condition and requires a considerable amount of repair work to be operable only at a limited quantity of sound. A Moxy Base Station costs $1 #127.84. GROUP AB is the combination of Group A and Group B. Please Notee We are applying for Group A or Group AB only; Group B would be noneffective without Group A. Group A includes two Moxy Mobiles, each with two frequencies; these are necessary for the engineers to communicate on one channel about i broadcast times and changes, in order to prevent "dead air ". The other channel on the second unit would be used for coverage of the special event live over the air. -3- J. The mobile units would enable KCPR to promote the City of San Luis Obispo to a large cross section of the community. KCPR would like to broadcast live coverage of: Christmas Parade Christmas in the Plaza Mardi Gras Poly Royal Kid's Day in the Plaza La Fiesta 4th of July Fair in Mission Plaza Mozart Festival Halloween Parade. KCPR would make it possible for the local residents, as well as visiting tourists, to know what cultural events are taking place in San Luis Obispo. KCPR can be a major source the city can implement to promote the many programs and special events there are.in San Luis Obispo. _Lt_ :j-2 / David W. Norton Underwriting Director Associate Music Director .r The following signatures represent approval and endorsement of KCPR's request for funds. Sr. T6ffi-j ohnsevn Associate Deanlof Communications, Arts and Humanities Robert Lucas .1 1 Coordinator Professor of - Research Development -�i 1hh - Dr. R.L. Murray -- Journalism Department Head Mr. Edward Zuchelli KCPR Advisor• 2- Aec, - . Don Ready General Manager o -5- .j U-AA MOT®R®L, celom tsus'lications at ! Electronics Inc. 1301 - -E. ALGONOUIN ROAI ?, SCHAUMBURG, ILL. 6cr96 COST AND EQUIPMENT REQUIREMENTS PREPARED FOR: !-3 .: -_- QTY. -- - � DESCRIPTION UNIT PRICE _ EXTENDED PRICES o -- y S 6 o 0 - I _ _ GO SE r gip. �G. _ to/ S-T_V 6 " -_ - i EXTENDED TOTAL INSTALLATION AND MAINTENANCE - REMARKS: EXTENDED. TOTAL I .5✓ �'! 0 ��\ SALES /USE TAX =n/S7P�lcfk l LJG. o C-1 __- - TERMS: GO -... PRICES QUOTED ARE T.O.B. CHICAGO ILL. QUOTATIIONN GOOD FOR 3� DAYS. DELIVERY: SHIPMENT FROM CHICAGO IN APPROX.60. DAYS FROM RECEIPT OF ORDER. TOTAL SyU /7, I V lJ /� -1 lJ QUOTATION PREPARED BY: ,O•. LAC, L:.,EF,cE DATE: ACCEPTED BY: T STIC -iE WHITE -CUSTOMER YELLOW- REGION GREEN -RCR - RESOLUTION NO. 4341 (1980 Series) A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS 0BISPO APPROVING AN AGREEMENT.BETWEEN THE CITY AND GOLD COAST CHORUS FOR CITY TO PAY GOLD COAST CHORUS THE SUM OF $1,000.00 TO BE EXPENDED FOR CONTINUATION OF ITS PROGRAM IN 1980 -81 BE IT RESOLVED by the Council of the City of San Luis Obispo as follows: SECTION 1. That certain agreement, attached hereto marked Exhibit "A" and incorporated herein by reference, between the City of San Luis Obispo and_ Gold Coast Chorus is hereby approved and the Mayor is authorized to execute the same. SECTION 2. The City Clerk shall furnish a copy of this resolution and a copy of the executed agreement approved by it to: Gold Coast Chorus City Finance Director On motion of Councilwoman Billig seconded by Councilman Dunin , and on the following roll call vote: AYES: Councilmembers Billig, Dun-in, Munger and Mayor Cooper NOES: None ABSENT: Councilman Bond the foregoing Resolution was passed and adop ATTEST: CITY CL J_ FITZPATRICK ,k YNN R. ie & ie day of December 1980• R 4341 C% A G R.E E M E N T 1�l \J' TO ACCOMPANY GRANT BY THE CITY OF SAN LUIS OBISPO TO CULTURAL, ARTISTIC OR EDUCA- TIONAL ORGANIZATIONS FOR FISCAL YEAR 1980 -81 This agreement, made and entered into this _2nd day of December , 1980 by and between the CITY OF SAN LUIS OBISPO, a chartered municipal corporation, (referred to herein as "City ") and GOLD .COAST CHORUS, San Luis Obispo Chapter of the Society for the Preservation and.Encouragement of Barbershop.Singing in America (referred to herein as "Association ") WITNESSETH: WHEREAS, City desires to sponsor and support activities of a cultural, artistic, and educational nature for the benefit of the City's residents and for the promotion of the City as an inviting place for visitors and tourists; and WHEREAS; Association has demonstrated its ability to provide a program which contributes to the quality of life in San Luis Obispo; and WHEREAS, Association has requested City to grant it funds to conduct.its program, all as set forth in Exhibit 1 application attached hereto and incorporated herein by this reference. 1. City agrees to pay Association the sum of $1,000 to be expended for continuation of its program. 2. On or before May 1, 1981,, Association will provide City with a detailed statement of its income and expenses for the previous twelve -month period ending March 31, 1980. 3. Association and all of its agents, representatives, and participants in any manner in the performance of Association's obligations and duties hereunder shall be employees, independent contractors or volunteers for. Association and shall not for any purpose be considered as employees or agents of `City, Association agrees to hold City harmless and to defend City in any action, proceeding, or hearing wherein the cause of'action of claim is based upon an allegation that any- O person acting on behalf of Association or the Association itself is an employee or agent of the City, including, without limitation, all actions and claims based upon contract, tort, or statutory provisions. 4. For purposes of notice under this Agreement, all notices shall be considered effective upon being sent by certified mail to the following addresses: City: Office of the City Clerk City of San Luis Obispo P. 0. Box 321 San Luis Obispo, CA.93406 Association:. Gold Coast Chorus P. O. Box, 956 San Luis Obispo, CA 93406 IN WITNESS WHEREOF, the parties hereto have executed this agreement by their proper duly authorized officers, as of the date first written above. ATTEST: �sC City r J.i. Fitzpatrick ASSOCIATION: GOLD COAST CHORUS l -j aL 1 A M 7. Attach a budget showing the specific uses of requested funds. 7.a If the budget request involves remuneration to any members or employees of the organization for other than expenses, a full written justification must be attached. Nl% 8. Attach a complete report including profit and loss statement and balance sheet for the previous year. ,." k- -c- 6 _ I a,,-'00� g - A 9. If this group or organization is part of a larger group or organization, complete financial data of parent organization must be furnished. /i/ M 10. Have you sought other sources or private contributions to support this program or event? If so, identify these sources.141/,UuAL Sye.,, F'es cc EE''n PERFoPtii/tnec FEES `i'RF'FLE — --�! /SdEE .CXffifsiT /J 11. If this a fund raising program or event? 12. If profit is derived, how will it be used? 13. How will this program or r ^ EXHIBIT 1 E; TV 4 ,b s Paf3Lcctry REQUEST FOR PROMOTIONAL FUNDS ZQWa Con,7-16ST.S (See Reverse) Dates L )f .2 Z 7 Y o_ Ct-o� p co /is- Cv'o/:4 s/ 1. Name and legal descripption of organization or ;roux S,q,u Lc.rS ORisr- C /d/I /TER o F TA'E S,oc /FrY Fo,� Tii-L PR ESER u.}rIw Am.), FNCO�r'; /14 t- •+E�T v N g'�LtAz?,5/fop Qi•un/trEr A) r, C'- /N 9MC -,nJCq -Z-NC 2. Address P• O. (3G k `%S6 State Tax I.D.I D � -40 /f G(31 i i/ 1 " SAN Lv�s CA, `i 3yol- ! Federal Tax I. D. 9S'- G% 3 3. Amount of funds requested o2 O G 4. Whom to contact if more information is required /LfJ X 0)--7R l C �fd-f j J elk. .phuae a ��{ctiv - �f B` %- o�/ 2'Y ,t 5. Date, Time and Place of proposed event ,V 6. Is this request for a non - repayable grant or a repayable -Fran! 7. Attach a budget showing the specific uses of requested funds. 7.a If the budget request involves remuneration to any members or employees of the organization for other than expenses, a full written justification must be attached. Nl% 8. Attach a complete report including profit and loss statement and balance sheet for the previous year. ,." k- -c- 6 _ I a,,-'00� g - A 9. If this group or organization is part of a larger group or organization, complete financial data of parent organization must be furnished. /i/ M 10. Have you sought other sources or private contributions to support this program or event? If so, identify these sources.141/,UuAL Sye.,, F'es cc EE''n PERFoPtii/tnec FEES `i'RF'FLE — --�! /SdEE .CXffifsiT /J 11. If this a fund raising program or event? 12. If profit is derived, how will it be used? 13. How will this program or event be promoted? CH12114 E/? OF E; TV 4 ,b s Paf3Lcctry AT c047--0F ZQWa Con,7-16ST.S 14. If this is to be a continuing activity or a recurring event, please attach a projection for the next five years. FOR CITY CLERIC'S OFFICE USE ONLY PROMOTIONAL COMMITTEE ACTION Date Received Date Considered Action: Amt. recommended to Council Further Instructions: CITY COUNCIL ACTION Date Considered Action: Payment Method Amount budgeted Code 1. No change in the program as' regards expenditures of funds received may occur without notification and approval by the P.C.C. 2. Cooperation with the Chamber of Commerce in the promotion of this event is required. 3. Information on how to apply for tax exempt status for organizations may be obtained at your local I.R.C. office. P.C.C. 7/80 SAN L.�c�s Jl3(,Po C S, y I c y7a..a� - l��•�c�G�..�� plSt.r -Co e� --fir' � tc �...e..•�.�c _ . . - / d o So a 77, -- y A Se-I lv-- 4 C- 0--- C ,4 S C /71 <0 R q cP. )- , - rfirl---� Z/v r- 10'7 '0 /V 7--Ai S -"---IVO / l - 3 / - 7 7 e-4 -ea-� ILI 7 7 S� v L Lf I s %/3 -S e L- D. �f4o/I-S 7 ��Og k (f 141g- P 77 t A 77 'IV f3 c 171 RESOLUTION NO. 4340 (1980 Series) A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO APPROVING AN AGREEMENT BETWEEN THE CITY AND CUESTA BELLES, CHAPTER OF SWEET ADELINES,. INC. TO PAY SAME $1,000 FOR ITS 1980 -81 PROGRAM BE IT RESOLVED by the Council of the City of San Luis Obispo as follows: SECTION 1. That certain agreement, attached hereto marked Exhibit "A" and incorporated herein by reference, between the City of San Luis Obispo and Cuesta Belles, Chapter of Sweet Adelines, Inc. is hereby approved and the Mayor is authorized to execute the same. SECTION 2. The City Clerk shall furnish a copy of this resolution and a copy of the executed agreement approved by it to: Cuesta Belles,. Chapter of Sweet Adelines, Inc. On motion of Councilwoman Billig ,seconded by Councilman Dunin , and on the following roll call vote: AYES: Councilmembers Billig, Dunin, Munger and Mayor Cooper NOES: None ABSENT: Councilman Bond the foregoing Resolution was passed and adop`eq this 2nd day of/ December , 1%0 . LYNN R. ATTEST: CI ERK�. ITZPATRICK R 4340 C J AGREEMENT TO ACCOMPANY GRANT BY THE CITY OF SAN LUIS OBISPO TO CULTURAL, ARTISTIC, OR EDUCATIONAL ORGANIZATIONS FOR FISCAL YEAR 1980 -81 This Agreement, made and entered into this 2nd day of December , 1980, by and between the CITY OF SAN LUIS OBISPO, a chartered municipal corporation, (referred to herein as "City ") and CUESTA BELLES, CHAPTER OF SWEET ADELINES, INC. (referred to herein as "Association "); WITNESSETH: WHEREAS, City desires to sponsor and support activities of a cultural, artistic and educational nature for the benefit of the City's residents and for the promotion of the City as an inviting place for visitors and tourists; and WHEREAS, Association has demonstrated its ability to provide a program which contributes to the quality of life in San Luis Obispo; and WHEREAS, Association has requested City to grant it funds to conduct its program, all as set forth upon Exhibit 1 application attached bereto and incorporated herein by reference. 1. City agrees to pay Association the sum of $1,000.00, to be expended for its 1980 -81 program. 2. On or before May 1, 1981, Association will provide City with a detailed statement of its income and expenses for the previous twelve -month period ending March 31, 1981. 3. Association and all of its agents, representatives and participants in any manner in the performance of Association obligations and duties hereunder shall be employees, independent contractors or volunteers for Association and shall not for any purpose be considered as employees or agents of City. Association agrees to hold City harmless and to defend City in any action, proceeding, or hearing where the cause of action or claim is based upon an allegation that any C C person acting on behalf of the Association or the Association itself is an employee or agency of City, including, without limitation, all actions and claims based upon contract, tort, or statutory provisions. 4. For purposes of notice under this Agreement, all notices shall be considered effective upon being sent by certified mail to the following addresses: City: Office of the City Clerk City of San Luis Obispo P. 0. Box 321 San Luis Obispo, CA 93406 Association: Cuesta Belles, Chapter of Sweet Adelines, Inc. P. 0. Box 130 San Luis Obispo, CA 93406 IN WITNESS WHEREOF, the parties hereto have executed this agreement by their proper officers duly authorized as of the date first written above. ATTEST: CI ERK J.H. - FITZPATRICK ASSOCIATION: CUESTA BELLES, CHAPTER OF SWEET ADELINES, INC. BY M % -- .. ?30 ( J EXHIBIT 1 mot` REQUEST FOR PROMOTIONAL FUNDS Date 1. Name and legal description of organization or ro p 2. Address �, �, j��/ 130 tate Tax I .D . # ' Federal Tax I.D.# 3. Amount of funds requested -" / &m �o ~ 4. Whom to contact ' i /f more information is required,7?J k,..,,,eJ( 7►4 Telephone 7— ''`- -�' 5. Date, Time and Place of proposed event 6. Is this request for a non - repayable grant E Ior• a repayable grant. O 7. Attach a budget showing the specific uses of requested funds. 7.a If the budget request involves remuneration to any members or employees of the organization for other than expenses, a full written justification must be attached. 8.. Attach a complete report including profit and loss statement and balance sheet for the previous year. 9. If this group or organization is part of a larger group or organization, complete financial data of parent organization must be furnished. 10. Have you sought other sources or private contributions to support this program or event? If so, identify these sources. 11. Is this a fund raising program or event? 12. If profit is derived, how will it be used? 13. How will this program or event be promoted? 14. If this is to be a continuing activity or a recurring event, please attach a projection for the next five years. ------------------ - - - - -- -FOR CITY CLERK'S OFFICE USE ONLY--------------- - - - - -- PROMOTIONAL COMMITTEE ACTION CITY COUNCIL ACTION Date Received Z�/ ZY� Date Considered / 7/f 7_-I„( - p Date Considered Action:_ % Action: 44_7 1710 , can Y1-I,?1. y:Pzt; Z Payment Method �•�..- ,ri�sr��' Amt. recommended to Council Amount budgeted` /coo -cm Code --- --- - Further Instructions: — - ••-- 1.-,No change in the program as regards expenditures of funds received may _ occur without notification and approval by the P.C.C. 2. Cooperation with the Chamber of Commerce in the promotion of this event is ,required. 3. Information on how to apply for tax exempt status for organizations may be obtained at your local I.R.S. office. P.C.C. 3/76 'J 0:�_ PROPOSED BUDGET 1980 -81 Income: International dues 1400 Chapter dues 1050 Performance donations 300 Ways and "Means projects 1500 Annual Show 5000 Miscellaneous 50 Total..... ...... ..............9300 Expenses: International dues 1250 Charter 20 Director' fees 500 Regional per capita 100 Music and supplies 200 Postage and Phone 150 Rent 400 Travel -- Council members 239 Special awards 50 Annual Show expense 2800 Ways and means projects 500 History Book and pictures 150 Regional expense, incl. competition 1400 Education 150 Donation to Charity 250 Donation to Sister Chapter - Int'l 100 Special instruction and events 600 Bulletin 150 Sunshine chairman 80 Special gifts 65 55 Parade and public relations Miscellaneous 100. Total.................. ..........:................9300 15 ..AN INTERNATIONAL FOUR.9ART HARMONY ORGANIZATION FOR WOMEN June 12, 1980 Ms. Sally Punches, Chairperson Promotional Coordinating Committee City Hall, 990 Palm Street San Luis Obispo, California 93401 Dear Ms. Punches: 9W&O"Wifft6. It is our understanding that the City has a project for the purpose of publicizing and promoting San Luis Obispo, and that your committee re- views applications and makes recommendations. We are accompanying our official application form with this more detailed report of our activ- ities. Cuesta Belles Chorus, the local chapter of Sweet Adalines Inc., is a nonprofit organization whose primary purpose is to sing barbershop style, and to provide family entertainment for our community. We perform for nursing homes, services clubs, young people's groups or schools at least once a month throughout the year. In addition, we support the City in the following ways: (1) We present an annual show at Cuesta Colleqe which attracts both local and statewide audiences. (2) We participate in both the La Viesta and Christmas parades as well as other City festivities. (3) Throughout the year we attend meetings and partake in music activities in other parts of the state and are always introduced as the Cuesta Belles from San Luis Obispo. (4) This winter we will be hostessing a Regional Convention which will be attended by some 400 singers. (5) We donate some proceeds from our annual show to a different lo- cal charity each year. (6) We provide a wholesome, ed -ucational and fulfilling activity to some 42 local women. r. JUG! 13 19813 C1W CLERK SAS! LOUIS OBISPO, C}. Ms. Sally Punches, Chairperson Page Two June 12, 1980 Each year ways and means projects such as bake sales and rummage sales are necessary in order to meet our budget. We would like to see our time and energies spent in serving the community as entertainers. We appreciate your kind consideration of our request and be assured of the continued pride in our beautiful city. sr Respectfully submitted, BARBARA OLMSTEAD President RESOLUTION NO_ 4339 (1980 Series) A RESOLUTION OF THE COUNCIL OF THE CITY.OF SAN LUIS OBISPO APPROVING AN AGREEMENT BETWEEN THE CITY AND SAN LUIS OBISPO COUNTY BAND, INC. FOR CITY TO PAY SAME.$1j500.00 TO BE EXPENDED FOR PERFORMANCES THROUGHOUT THE YEAR BE IT RESOLVED by the Council of the City of San Luis Obispo as follows: SECTION 1. That certain agreement, attached hereto marked Exhibit "A" and incorporated herein by reference, between the City of San Luis Obispo and San Luis Obispo County Band, Inc. is hereby approved and the Mayor is authorized to execute the same. SECTION 2. The City Clerk shall furnish a copy of this resolution and a copy of the executed agreement approved by it to: San Luis Obispo County Band, Inc.;. City Finance:.Director On motion of Councilwoman Billig. ., seconded by Councilman n„n;n and on the following roll call vote: AYES: Councilmembers Billig, Dunin, Munger and Mayor Cooper NOES: None IN- ABSENT: Councilman Bond the foregoing Resolution was passed a ATTEST: TIE TY CL J.H •ITZPATRICK APPROVE City tifatiVe Officer . R 4339 A G R E E M E N T_ TO ACCOMPANY GRANT BY THE CITY OF SAN LUIS OBISPO TO CULTURAL, ARTISTIC OR EDUCATIONAL ORGANIZATIONS FOR FISCAL_ YEAR 1980 -81 This agreement, made and entered into this 2nd day of December , 1980, by and between the CITY OF SAN LUIS OBISPO, a chartered municipal corporation, (referred to herein as "City ") and THE SAN LUIS OBISPO COUNTY BAND, INC. (referred to herein as "Association "). WITNESSETH: WHEREAS, City desires to sponsor and support activities of a cultural, artistic and educational nature for the benefit of the City's residents and for the promotion of the City as an inviting place for visitors and tourists; and WHEREAS, Association has demonstrated its ability to provide a program which contributes to the quality of life-in San Luis Obispo; and WHEREAS, Association has requested City to grant it funds to conduct its program, all as set forth in Exhibit 1 application attached hereto and incorporated herein by reference. 1. City agrees to pay Association the sum of $1,500.00, to be expended for performances throughout the year. 2. On or before May 1, 1981, Association will provide City with a detailed statement of its income and expenses for the previous twelve month period ending March 31, 1981. 3. Association and all of its agents, representatives and participants in any manner in the performance of Association's bbligations and duties hereunder shall be employees, independent contractors or volunteers for Association and shall not for any purpose be considered as employees or agents of City. Association agrees to hold City harmless and to defend City in any action, proceeding or hearing wherein the cause of action or claim is based upon an allegation that any person acting on behalf of Association or the Association itself is an employee or agent of the City, including, without* all actions and claims based upon contract, tort, or statutory provisions. 4. For purposes of notice under this Agreement, all notices shall be considered effective upon being sent by certified mail to the following addresses: City: Office of the City Clerk City of San Luis Obispo P. 0. Box 321 San Luis Obispo, CA 93406 Association:, San Luis Obispo County Band, Inc. P. 0. Box 62 San Luis Obispo, CA 93406 IN WITNESS WHEREOF, the parties hereto have executed this agreement by their proper officers duly authorized, as of the date first written above. ATTEST: C CL�r�TZ ASSOCIATION: SAN LUIS OBISPO COUNTY BANK, INC. y EXHIBIT 1 REQUEST FOR PROMOTIONAL FUNDS (See Reverse) Date Au -,ust 1. Name and legal description of organization or group San Luis Obispo County 'nand. Inc. 2. Address F.O. Box ?2, San Luis Obispo, State Tax I.D.110- /)329320 3141' CA. ,J TO Federal Tax I.D.# 95- 2310351 3. Amount of funds requested p1,30C.00 4. Whom to contact if more information is required Lynn Janeway, Treasurer . Telephone # 528 -5993 5. Date, Time and Place of proposed event The band performs continually throudhoTt the year. t, 25 performances to 25•COv people) 6. Is this request for a non - repayable grc:t_ (�s or a repayable grant? (� 7. Attach a budget showing the specific uses of requested funds. See 'age 1 of attached information. 7.a If the budget request involves remuneration to any members or employees of the organization for other than expenses, a full written justification must be attached. See Page 2 of attached information. 8. Attach a complete report including profit and loss statement and balance sheet for the previous year. See Page 3 of attached information. 9. If this group or organization is part of a larger group or organization, complete financial data of parent organization must be furnished. NIA 10. Have you sought other sources or private contributions to support this program or event? If so, identify these sources.Some of the Band's performances result in a donation to the Band's treasury. We have also applied for funding from the County o: pan Luis Coispo. 11. If this a fund raising program or event? NO 12. If profit is derived, how will it be used ?The Band is a non - profit organization. All funds received are used to defray operating expenses. ie., music, uniforms, etc.. 13. How will this program or event be promoted ?The Band performs primarily at the request of various community organizations. Therefore, promotion is handled by the sponsoring organization. Any band - sponsored concerts are advertized through local 14. If this is to be a continuing activity or a recurring event, please attach a projection for the next five years. newspapers, and radio and TV stations. See Page 4 of attached information. --------- - - - - -- FOR CITY CLERK'S OFFICE USE ONLY ---------------- - - - - -- PROMOTIONAL COMMITTEE ACTION Date Received 8 S Date Considered / Action: Amt. recommended to Council Further Instructions: CITY COUNCIL ACTION Date Considered Action: Payment Method Amount budgeted Code 1. No change in the program as'regards expenditures of funds received may occur without notification and approval by the P.C.C. 2. Cooperation with the Chamber of Commerce in the promotion of this event is required. 3. Information on how to apply for tax exempt status for organizations may be obtained at your local I.R.C. office. P.C.C. 7/80 �.+ L San Luis Obispo County Band POST OFFICE BOX 62 + SAN LUIS OBISPO + CALIFORNIA 93406 February 13, 1930 3UDG T 1980 - 1981 . (Offered in support of item 7. of Request for Promotional Funds) BALANC. ON IMM . July 1, 1930 $2,000.00 I7C0 : Grant from City of San Luis Obispo $1,300.00 Grant from County of San Luis Obispo 2,$00.00 Donations from Portuguese Celebrations 300.00 Total: $5,100.00 �Xr� ?DI??JRF3 : Conductor's Services (7100.00/month) $1,200.00 Administrative TExpenses 500.00 Rehearsal i•iileage(10o/mi. for out -of 2,500.00 towners) Performance Expenses 500.00 Music 650.00 Uniforms 700.00 Instruments (Repairs, etc.) 500.00 Liability Insurance -0- Rent 200.00 Total: ?0,3 -00 BALANCE FC'RIARD TO u.dSUDTC YEAR $ 250.00 .i . . iVLC7 2 W San Luis Obispo County Band POSTOFFICE Box 62 . SAN Luis OEiSPO f CALIFORNIA 93406 iTMUT EMTICN TO EM3ERS (Offered in support of item 7a of Request for Promotional Funds) The primary band member receiving remuneration is the musical director. It is believed to be justified because the conductor must have specialized knowledge and spends many hours of preparation outside of those spent con- ducting a rehearsal or public performance. In turn, he carries a greater responsibility for the band's overall performance than any other band member. In order to encourage someone to take on this responsibility and then con- tinue in this capacity for an extended length of time it is imperative that some payment be given for this position. In addition, ar_proximately 15 of our band members who live outside of the San Luis Obispo City Limits are given a small remuneration for travel expenses to and from rehearsals. These members are paid 10o per mile for each rehearsal they attend. Particularly with the rising cost of gasoline, it is felt that this is a justified expenditure. The treasurer of the band is allotted $25.00 per month for the many hours he must spend maintaining the monies and financial records of the band. No other members of the band receive payment for their services. . 1 Sala Luis Obispo County Band POST OFFICE BOX 62 V SAN Luis OBISPO + CALIFORNIA 93406 STAT71-12,NT Or IaCO?LE AND FOR THE PERIOD OF April 1, 1979 - Harch 31, 1930 (Offered in suport of item 8. of Request for Promotional Funds) 3ALA \*Cq ON HA ND April 1, 1979 NCOr: Federal Revenue Sharing Funds from County of p2,5C0.00 San Luis Obispo Portuguese Celebrations 800.00 Miscellaneous Donations 141.00 Grant from County of San Luis Obispo 19979.00 Interest on Savings Account 157.33 Total: -$5,577033 EXPENDITURES: Administrative Expenses Conductor Rehearsal Nileage :us is Instruments Unifo-rns Miscellanecus BALANCE ON ',U, T:) :arch 31, 1980 n 230.13 1,200.00 1,D86.70 280.64 448.25 722.65 5.,,0 Total: :3,973.37 X1,506.16 P'3, 110.12 r �1 v Is " San Luis Obispo County Hand POST OFFICE Box 62 + SAN. L,uls. OUISPo . CALIFORNIA 93406 THE BAND'S FRG,TECTIOPi TOR THE NEXT .FIVE YEARS (Offered in support of item 14. of Request for Promotional Funds) The Band has been in existence for 100 years, and will continue to be so as long as sufficient funding is available. Over the next five years every effort will be made to continue improving the quality of the Band by retaining an experienced director and a increasing membership. If these goals are realized, we would then, also, expect an increase in our audiences. The Band will continue to be available for Civic functions such as Mission Plaza concerts, dedication ceremonies for parks and buildings, Memorial Jay services, Sunday concerts in various parks,. the Christmas Parade, as well as for similar events outside the city. With an increase in membership we, in turn, expect an increase in, expenditures for music, uniforms, and instruments. Up to the present, our rehearsal facility at Laguna Jr. High School has been free of charge. However, during this past year, when school was not in session we were unable to use the facility. As a result, we had to rent space elsewhere. It is possible that at some future date the school district may find it necessary to charge us a fee for using their facility. If this happens, rent will become a major item in our budget. It is expected that the Band's officers and Board of Directors will continue to seek funding from all available sources in order to maintain our organization. With financial support from the City of Sa.n.Luis Obispo we feel we could continue a successful program i RESOLUTION NO. 4338 (1980 Series) A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO APPROVING AN AGREEMENT BETWEEN THE CITY AND THE CIVIC BALLET OF SAN LUIS OBISPO FOR CITY TO PAY THE BALLET $2,000 TO BE EXPENDED FOR FORMATION COSTS AND OPERATING EXPENSES FOR 1980 SEASON BE IT RESOLVED by the Council of'the City of San Luis Obispo as follows: SECTION 1. That certain agreement, attached hereto marked Exhibit "A" and incorporated herein by reference, between the City of San Luis Obispo and. CIVIC BALLET OF SAN LUIS OBISPO is hereby approved and the Mayor is authorized to.execute the same. SECTIO14 2. The City Clerk shall furnish a copy of this resolution and a copy of the executed agreement approved by it to: Civic Ballet of San Luis Obispo; City Finance Director On motion of Councilwoman Billig _ ,seconded by Councilman Dunin , and on the following roll call vote: AYES: Councilmembers Billig, Dunin; Munger and Mayor Cooper NOES: None ABSENT: Councilman Bond the foregoing Resolution was passed and ado ATTEST: December , 180. R 4338 A G R E E M E N T TO ACCOMPANY GRANT BY THE CITY OF SAN LUIS OBISPO TO CULTURAL, ARTISTIC OR EDUCATIONAL.OR_G_A_NIZA__T_IONS FOR FISCAL. YEAR 1980 -81 This agreement, made and entered into this __2nd_ day of _December- - 1980; by and between the CITY OF SAN LUIS OBISPO, a chartered municipal corporation.,. (referred to herein as "City ") and THE CIVIC BALLET OF SAN LUIS OBISPO (referred to herein as "Association "). WITNESSETH: WHEREAS, City desires to sponsor and support activities of a cultural, artistic, and educational nature for the benefit of the City'"s residents and for the promotion of the City as an inviting place for visitors and tourists; and WHEREAS, Association has demonstrated its ability to provide a program which contributes to the quality of life. in San Luis Obispo; and WHEREAS, Association has requested City to grant it funds to conduct its program, all as set forth upon Exhibit 1 application attached hereto and incorporated herein by reference. , 1. City agrees to pay Association the sum.of $2,.000 to be expended for formation costs and operating expenses for 1980 season. 2 On or before May 1, 1981, Association will provide. City with a detailed statement of its income and expenses for the previous twelve -month period ending March 31, 1981. 3. Association and all of its agents, representatives and participants in any manner in the performance of Association's obligations and duties hereunder shall be employees, independent contractors or volunteers for Association and shall not for any purpose be considered as employees or agents of City, Association agrees to hold City harmless and to defend City in any.action, proceeding or hearing where the cause of action or claim is based upon an allegation.that any person acting on behalf n of the City, including, without limitation, all actions and claims based upon contract, tort or statutory provisions. 4. For purposes of notice under this Agreement, all notices shall be considered effective upon being sent by certified mail to the following addresses: City: Office of the City Clerk City of San Luis Obispo P. 0.. Box 321 San Luis Obispo, CA 93401 Association: The Civic Ballet of San Luis Obispo P. 0. Box -1041 San Luis Obispo, CA 93406 IN WITNESS WHEREOF, the parties hereto have executed this agreement by their proper officers duly authorized; as of the date first written above. ATTEST: C.i erk J. itzpatrick ASSOCIATION: THE CIVIC BALLET OF SAN LUIS OBISPO By:_ 0 1 \ EXHIBIT 1 � REQUEST FOR PROMOTIONAL FrnDS (See Reverse) Date 1. Name and legal description of organization or group (t s a ) /camo JCc -t U% nil A-fr : ,3 2. Address %�� /(���� State Tax I.D.(1 Federal Tax I.D.:" 3. Amount of funds requested �2 se)O Gi o 4. Whom to contact if more information is required Vh12 a Telephone 5. Date, Time and Place of proposed event. yl),4 ) Gael 6. Is.thie request for a non - repayable grant � or a repayable grant? C e'-.7". Attach a budget showing the specific uses of requested funds. �'�rt"p__ n 2 7.a If the budget request involves remuneration to any members or employees of the organization for other than expenses, a full written justification must be attached. IL /a ✓8. Attach a complete report including profit and loss statement and balance sheet for the previous year. 9. If this group or organization is part of a larger group or organization, complete financial data of parent organization must be furnished. 0J /0 10. Have you sought other sources or private contributions to support this program or event? If so, identify these sources.,J�j � T� r "If - 11. If this a fund raising program or event? jot'/, 12. If profit is derived, how will it be used? re2L A)C.2 C. L1Aca`Zs [ , r .0 J OEQM4z: : CQir c cu_ei� ed. acs 13. How will this program or event be promoted? , a f7 Q fit Bi AE/ • F' i , .i h 91i' J " 17,f1 A"19 y(,ljg4 :t4 V'14. If this is to be a continuing activity or a recurring event, please attach a projection for the next five years. FOR CITY CLERK'S OFFICE USE ONLY PRO140TIONAL COMMITTEE ACTION CITY COUNCIL ACTION Date Received Z6S Date Considered J. Date Considered Action: Action: Payment Method Amt. recommended to Council Amount budgeted Code Further Instructions: 1. No change in the program as regards expenditures of funds received may occur without notification and approval by the P.C.C. 2. Cooperation with the Chamber of Commerce in the promotion of this event is required. 33 � C E I V E LU 3. Information on how to apply for tax exempt status for organization ma� b obtained at your lodal I.R.C. office. ' SEP 15 1980 CITY LERK F.C.C. 7 - /80 LUIS 0B1590� SA ,J Projected Budget for 1980 -1981 Season 1. Operating Expenses: Advertising /Photography $ 300.00 Guest Saleries $1,700,00 Auditions /Judges Fees $ 300.00 Pointe Shoes /Accessories $5,000.00 Insurance $ 400.00 Office Expenses $ 300.00 Production Expenses: Sets $2,500.00 Costumes $2,000.00 Music /System,purchase, recording $ 500.00 Technicians $ 200.00 Guest Artists $21000.00 Printing $4,000.00 Auditorium $2,000.00 TOTAL $21,200.00 INCOME: Membership $1,000.00 Grants $1,000.00 Ticket Sales $19,000.00 Fund Raising $ 800.00 TOTAL $21,800.00 DANCE FESTIVAL SUMMER 1980 Expenses: Printing $ 686.28 Auditorium $ 186.00 Saleries $1,690.00 Motel $ 269.24 Mailing $ 8.47 Food $ 92.93 TOTAL $2,932.92 INCOME: Tickets $2,230.40 Q' J ,...r CINDERELLA 1980 EXPENSES Costumes $1,680.98 Sets $ 823.85 Printing /Design $1,840.76 Ad /Photography $ 154.86 Dancewear $1,627.18 Dinner $ 787.95 Flowers $ 75.00 Sound System $ 350.00 Auditorium $ 250.50 Make -up $ 203.06 Bouquets (presentation) $ 10..88 Electric Cord $ 40.00 TOTAL $7,920.00 INCOME, Ticket Sales $4,772.98 Cuesta Ticket Sales '$1,124.00 TOTAL $5,896.98 NUTCRACKER 1979 Expenses Costumes $ 600.00 Sets $1,175.44 Printing Tickets $ 213.16 " Programs $1,456.13 Posters $ 127.20 Flyers /Handbills $ 133.68 Salaries Enrico $1,500.00 Arthur $ 500.00 Shoes Aug -Sept $ 365.24 Oct -Nov $1,129.62 Dec. $ 770.70 Travel Tickets Enrico $ 522.00 Arthur $ 25.50 Room $ 245.73 Miscellaneous Fabric $ 45.92 Supplies $ 64.79 Costume Rental(Creekside) $ 64.66 Tree Ribbon $ 47.70 Photo Material $ 85.58 Rozen /Eps $ 4.95 Champagne $ 83.86 Bouquets $ 38.34 Wig $ 51.23 Carnations $ 126.57 Matinee Party $ 31.60 TOTAL $9,409.60 NUTCRACKER 1979 Income Ad Space $ 450.00 Tickets $13,743.00 Programs /Flowers /Tickets $ 860.76 TOTAL $15,053.76 7 CIVIC BALLET OF SAN LUIS OBISPO, INC. FINANCIAL STATEMENTS AT JUNE 30, 1980 KNIGHT. TOWLE. SAGE & JOHNSON - CCRTIFICO PUBLIC ACCOUNTANTS SAN LUIS OBISPO. CALIFORNIA • 93402 n n KNIGHT. TOWLE, SAGE & JOHNSON �bE O• >. •n p —• CCa -�ciE� ove�iC �CCGUra *>r <•= >ry v:C b.S >GC +�•C ->E. °. �O -vSOv " b60 PACIFIC STREET >.oACw a. CoNC SAN LUIS OBISPO. CALIFORNIA 93AOI June 30, 1980 Civic Ballet of San Luis Obispo, Inc. P.O. Box 880 San Luis Obispo, CA 93401 Gentlemen: . c,mco o >a +c• The accompanying balance sheet of Civic Ballet of San Luis Obispo, Inc, as of June-30, 1980, and the related statements of income and changes in financial position for the year then ended have been compiled by us. A compilation is limited to presenting in the form of financial state- ments information that is the representation of management. We have not audited or reviewed the accompanying financial statements and, ac- cordingly, do not express an opinion or any other form of assurance on them. MRJ: dd 'j Respectfully submitted, KNIGHT, TOWLE, SAGE & JOHNSON EXHIBIT "A" CIVIC BALLET OF SAN LUIS OBISPO, INC. BALANCE SHEET_, "'At JUNE 30, 1980 ASSETS CURRENT ASSETS Cash $ 8,135 _PROPERTY, PLANT, AND EQUIPMENT (Note 2) Equipment 1,896 TOTAL ASSETS $10;031 LIABILITIES AND ENTITY CAPITAL CURRENT LIABILITIES Accounts payable $ 2,475 ENTITY CAPITAL Fixed assets fund account $3,691 1,896 Unrestricted funds - Balance at July 1, 1979 Net increase (Exhibit "B ") 1,969 5,660 TOTAL LIABILITIES -AND ENTITY CAPITAL $10,031 Unaudited - See Accountants' Compilat =ion Report. The accompanying notes are an integral part of the financial statements. KNIGHT. TOWL_E.'SAGE & JOHNSON — CERTVIm PUeuc AccouHTARTs SARLu13 OBI3Fo. CALIFORNIA • 93.{01 CIVIC BALLET OF SAN LUIS OBISPO, INC. INCOME STATEMENT FOR THE YEAR ENDED JUNE (30, 1980 INCOME EXHIBIT "B" Memberships $ 375 Grants 1,500 Donations 157 Fund raising (Guild) 684 Productions 19,492 Advertising 500 Miscellaneous 150 22,858 EXPENSES Operating supplies $ 228 Advertising and promotion 1,563 Guest instructors 240 Guest artists 1,904 Production casts 10,692 Dancewear 4,557 Grants 1,010 Fund raising (Guild) 101 Miscellaneous 103 Insurance 400 Board meetings 38 Storage rental (Costumes) 53 20,889 TOTAL INCREASE IN ENTITY CAPITAL $ 1,969 Unaudited - See Accountants Compilation Report. The accompanying notes are an integral part of the financial statments. KNIGHT. TOWLE. SAGE & JOHNSON - CERTIFICO PU9UC ACCOUNTANTS SAN LYI9 0919F0. CALIFORNIA -90401 i a a } a 3 z a CIVIC BALLET OF SAN LUIS OBISPO, INC. STATEMENT OF CHANGES IN FINANCIA POSITION FOR THE:YEAR ENDED JUNE-.30, 1980 - WORKING CAPITAL PROVIDED BY Net increase in entity capital INCREASE IN WORKING CAPITAL WORKING CAPITAL - June 30, 1979 WORKING CAPITAL — June 30, 1980 $ 1,969 1,969 3,691 $ 5,660 CHANGES IN COMPONENTS OF WORKING CAPITAL Increase 6/30/80 6/30/79 (Decre.ase) Cash $8,135 $3,691 $ 4,444 Accounts payable 2,475 -0- ( 2,475) $5,660 $3,691 $ 1,969 Unaudited - See Accountants':Compilation Report. The accompanying notes are an integral part of the financial statements. KNIGHT. TOWLE. SAGE & JOHNSON — CERrinen PUBLIC ACCOUNTANTS SAN LUIS OBISPO. CALIFORNIA • 03401 pr I 3 r CIVIC BALLET OF SAN LUIS OBISPO, INC. NOTES TO FINANCIAL STATEMENTS. AT JUNE 30, 1980 SIGNIFICANT ACCOUNTING POLICIES Basis of Accounting: The books of the corporation are kept on the cash basis of accounting for tax return purposes, and on the accrual method of accountinq for financial statement purposes. No provision has been made for Federal and State income taxes since the Corporation is exempt. Equipment: Equipment acquisitions are included both as an operating expense and capitalized. A separate fund account has been established for the capitalized equipment. Unaudited - See Accountants' Compilation Report. KNIGHT. TOWLE. SAGE &.JOHNSON — CERTIFIZO Pusuc A=DUNTANTs SAN LUIS 081600. CALIFORNIA - 97!01 - ro O r O n(D z, .. v O H O ro n O 'o n 0 (D a ?c z O > n ¢ n (D m r• x (D rr O w 4 w >y w m M x rOr (D ro (D O M O :3 D] m m N (D m 1i z m x rr ro r• C (D cn N yr (.0 O .-V: -1 V). Ln to N va 00 �n t- U7 to l0 00 N I FC (D W 1"'S U1 O O O O O O O O O O O O O O O O IV O • O O O O O O O O O O O O O O O O O O O in IP; in W - O -ca v {n Ul iA A. N •!/f 1-+ O �/f r Ln to l0 00 N N I O O O O O O O O I O O 'O O O O 1 O O O O O O 1. O O O 1 co 'W O O O O O O O - OO O O O O O O O O ' -ca %0 -M U7 V0 U7 V) 01 jA N {A r' -V� N 00 W O O O O O O O O O O O O %.0 O O O t0 O O O 1 m P • O O • O O • O O O O O O O O O O O O O O O O O O O O N P �0 � W U7 -M l0 0 ih .P -(a N -M N -M F- co P O O O O O O O O O O O O l0 O O O l0 O O + O 1 m U7 • O O O O O O O O O O O O O O O O O O O O O O O O -En Ul J -ca � O -M H N u, to Ul {n N -M N i. Fa 00 Ul O O O O O O O O O O O O -1 O O Ln O O N Cl O O O "O I 00 0) O O O O O O O O O O 0 O O O O O O O O O RESOLUTION N0. 4337 (1980 Series) A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO APPROVING AN AGREEMENT BETWEEN THE CITY AND CENTRAL COAST CHILDREN'S THEATRE FOR CITY TO PAY THEATRE $1,500 TO BE EXPENDED FOR PRODUCTION OF ITS SCHOOL TOUR, MARCH -MAY, 1981 BE IT RESOLVED by the Council of the City of San Luis Obispo as follows: SECTION 1. That certain agreement, attached hereto marked Exhibit-"A" and incorporated herein by reference, between the City of San Luis Obispo and Central Coast Children's Theatre is hereby approvved and the Mayor is authorized to execute the same. SECTION 2. The City Clerk shall furnish a copy of this resolution and a copy of the executed agreement approved by it to: Central Coast Children's Theatre; City Finance Director On motion of Councilwoman Billig , seconded by Councilman Dunin and on the following roll call vote: AYES: Councilmembers Billig, Dunin, Munger and Mayor Cooper NOES: None ABSENT: Councilman Bond the foregoing Resolution was passed and ATTEST: CITY C J.H. FITZPATRICK �e APPROVED: / City`A3riifis`frative Officer �' this�nd_�lay of/ December , 19 80 LYNN R. R 4337 n A G R E E M E N T TO ACCOMPANY GRANT BY THE CITY OF SAN LUIS OBISPO TO CULTURAL, ARTISTIC OR EDUCATIONAL ORGAN- IZATIONS FOR FISCAL YEAR 1980 -81 This agreement, made and entered into this 2nd day of December , 1980 by and between the CITY OF SAN LUIS OBISPO, a chartered municipal corporation (referred to herein as "City ") and CENTRAL COAST CHILDREN'S THEATRE (referred to herein as "Association "). WITNESSETH: WHEREAS, City desires to sponsor and support activities of a cultural, artistic and educational nature for the benefit of the City's resdients and for the promotion of the City as an inviting place for visitors and tourists; and WHEREAS, Association has demonstrated its ability to provide a program which contributes to the qualify of life in San Luis Obispo; and WHEREAS, Association has requested City to grant it funds to conduct its program, all as set forth upon Exhibit 1 application attached hereto and incorporated herein by reference.. 1. City agrees to pay Association the sum of $1,500, to be expended for production of its school tour, March -May, 1981. 2. On or before May 1, 1981, Association will provide City with a detailed statement of its income and expenses for the previous twelve-month period ending March 31, 1981. 3. Association and all of its agents, representatives, and participants in any manner in the performance of Association obligations and duties hereunder shall be employees, independent contractors or volunteers for Association and shall not for any purpose be considered as employees or agents of City. Association agrees to hold City harmless and to defend City in any action, proceeding or hearing wherein the cause of action or claim is based upon an allegation that any person acting on behalf of Association or the Association itself is an employee or agency of the City, including, without limitation, all actions and claims based upon contract, tort, or statutory provisions. 4. For purposes of notice under this Agreement, all notices shall be considered effective upon being sent by certified mail to the following addresses: City: Office of the City Clerk City of San Luis Obispo P. 0. Box.321 San Luis Obispo, CA 93406 Association: Central Coast Children's Theatre P. 0. Box 925 San Luis Obispo, CA 93406 IN WITNESS WHEREOF, the parties hereto have executed this agreement by their proper officers duly authorized as of the date first written above. ASSOCIATION: CENTRAL COAST CHILDREN'S THEATRE BY • ,k/ C JtP stn (�1?ll 1l1 S�1"F CI 0 SAN L OBI 0 LNNR. C ATTEST: CITY CL .H. FI ZPATRICK % REQUEST FOR PROMOTIONAL FL ^:DS � EXHIBIT 1 (See Reverse) Date August 21, 1980 1. Name and legal description of organization or group CENTRAL COAST CHILDREN'S THEATRE ( A CALIFORNIA NON- PROFIT CORPORATION) 2. Address P.O. BOX 925 State Tax I.D.# 754011 Federal Tax I.D.;t 51- 0157140 3. Amount of funds requested $1500.00 ' +. Whom to contact if more information is required RTCHARD C CROVER, ADMINISTRATOR Sy Telephone # 541 -6204 Y� 5. Date, Time and Place of proposed event vaar = nd actiyit a in the schools, plaza and community. 6. Is this request for a non - repayable grant ® or a repayable grant? l� 7. Attach a budget showing the specific uses of requested funds. 7.a If the budget request involves remuneration to any members or employees of the organization for other than expenses, a full written justification must be attached. 8. Attach a complete report including profit and loss statement and balance sheet for the previous year. 9. If this group or organization is part of a larger group or organization, complete financial data of parent organization must be furnished. 10. Have you sought other sources or private contributions to support this program or event? If so, identify these sources. Yes San Luis Obispo County, individual donations, studio productions, and community programs. 11. If this a fund raising program or event? NO 12. If profit is derived, how will it be used? NA 13. How will this program or event be promoted? THROUGH THE SCHOOLS AND THE VARIOUS NEWS MEDIA. 14. If this is to be a continuing activity or a recurring event, please attach a projection for the next five years. FOR CITY CLERK'S OFFICE USE ONLY PROMOTIONAL COMMITTEE ACTION Date Received Date Considered Action: Amt. recommended to Council Further Instructions: CITY COUNCIL ACTION Date Considered Action: Payment Method Amount budgeted Code 1. No change in the program as "regards expenditures of funds received may occur without notification and approval by the P.C.C. 2. Cooperation with the Chamber of Commerce in the promotion of this event is required. 3. Information on how to apply for tax exempt status for organizations may be obtained at your local I.R.C. office. P.C.C. 7/80 J� 7 7a. In order_ to maintain the highest of standards within our group and with the hopes of bringing in new personnel who will enable us to expand both in quality and quantity, it is necessary to provide some remuneration for travel, phone calls, as well as professional guidance. 14. The Central Coast Children's Theatre now in its 6th year continues to have as its goal: productions, workshops, and forums which will promote and present high quality theatre for the children of the Central Coast. This is of course our continuing goal for the next five years. In the coming year we will be pre- senting the following activities, in order to sustain this goal: 1) School tour to the San Luis Obispo Unified School District. 2) An additional tour to the rest of the County Schools. 3) Studio Productions. 4) Workshops and acting classes for the children in San Luis Obispo. 5) Children's Theatre Forum. We remain the only permanent theatre group on the Central Coast offering the community an opportunity to experience professional children's theatre. The CCCT is dedicated to providing numerous benefits to the children of the Central Coast Area, such as: emotionally stimulating entertainment, exposure to good literature, aesthetic appreciation, and the development of a future audience. . We hope therefore, through our continued program of school tours, children's participation and theatre education, we can provide a much needed educational and cultural outlet for the children of the San Luis Obispo Area. We sincerely hope that you will wish to remain an active participant in such an exciting and dynamic effort and will continue to provide the needed funds for our on -going program. Thank you for all your past help and support and for your consideration of our request for this fiscal year's funds. Sincerely, e A,4� Richard C. Grover Administrator CCCT To. Sax 9z5 Sall ,c1/4*s Dds�o, ca. 93ya6 5y3-/Syy O `J CE�RAL COAST CHILDREN'S THEATRE STATEMENT-OF ASSESTS AND LIABILITIES JULY 31;1980 ASSEST.: Cash 545.54 Accounts Receivable: 1335.35 Costume Stores (estimated) 312.22 Property Stores (estimated) 100.00 Script Library 61.02 Total Assests LIABILITIES and _FUND.BALANCE_ LIABILITIES: -. Accounts Payable FUND BALANCE: Total Liabilities and Fund Balance 2354.13 347.97 2006.16 2354.13 CENTRAL COAST .CHILDREN'S THEATRE STATEMENT OF RECEIPTS AND EXPENSES FOR THE YEAR ENDED JULY 31, 1980. RECEIPTS: Fund Ztaising Events 315.20 less related costs - 216.30 98.90 Schools Tours Grants 2960.00 less related costs - 2031.19 928.81. Production Revenues 425.50 less related costs 763.73 = 338.23 Theatre Classes 1584.00 less related costs - 1374.08 209.92 Contributions 45.00 Fiesta Parade Prize 100.00 Total 1044.40 EXPENSES: Administrative and Office Expense Printing and Publicity Make -up Dues Miscellaneous Total Excess of Receipts over Expenditures Fund Balance August 1, 1919 Fund Balance July 31,1980 90.97 60.83 29.11 40.00 85.33 306.24 738.16 1268.00 2006.16 MI L11111drej Meatrc r Mrs. Sally Punches Chairman, Promotional Coordinating Committee City Hall 990 Palm San Luis Obispo, California 93401 Dear Mrs. Punches: August 21,1980 Please accept the enclosed material as a formal request for our fund activities grant for the next fiscal year. We will use these funds as support money for the performances and workshops which we do in the schools, the plaza, and generally with- in the community of San Luis Obispo. Now in our 6th year, the Central Coast Children's Theatre is undergoing new growth and expansion and with your help hopes to continue its committment of producing, pro- moting, and presenting the best in theatre experiences for the children of San Luis Obispo County. Thank you for your consideration of our request and we look forward to hearing from you in the near future. Sincerely, IF,ZaC'y Richard C. Grover Administrator CCCT - TO $ox 915 San � uis �b�s�o, CA. j3 yo6 Sy3 -IS RESOLUTION NO. 4336 (1980 Series) .A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO APPROVING AN AGREEMENT BETWEEN THE CITY AND CAL POLY BOOSTER CLUB FOR CITY TO PAY $1,000 TO SAME TO FUND PROGRAM FOR ATHLETIC SCHOLARSH -IPS BE IT RESOLVED by the Council of the City of San Luis Obispo as follows: SECTION 1. That certain agreement, attached hereto marked Exhibit "A" and incorporated herein by reference, between the City of San Luis Obispo and, Cal Poly Booster Club is hereby approved and the Mayor is authorized to execute the same. SECTION 2. The City Clerk shall furnish a copy of this resolution and a copy of the executed agreement approved by it to: Cal Poly Booster Club; City Finance. Director On motion of Councilwoman Billig seconded by Councilman Dunin and on the following roll call vote: AYES: Couiicilmembers.Billig, Dunin, Munger and,Mayor Cooper NOES: None ABSENT: Councilman Bond the foregoing Resolution was passed and ATTEST: �c December , 1980. R 4336 A G R E E M E N T TO ACCOMPANY'GRANT BY THE CITY OF SAN LUIS OBISPO TO CULTURAL, ARTISTIC, OR EDUCATIONAL ORGANIZATIONS FOR FISCAL YEAR 1980 -81 This Agreement,. made and entered into this 2nd day of December , 1980, by and between the CITY OF SAN LUIS OBISPO,.a chartered municipal corporation, (referred to herein as "City ") and CAL POLY MUSTANG BOOSTER CLUB (referred to herein as "Association "). WITNESSETH: WHEREAS, City desires to sponsor and support activities of a cultural, artistic and educational nature for the benefit of the City's residents and for the promotion of the City as an inviting place for visitors and tourists; and WHEREAS, Association has demonstrated its ability to provide a program which contributes to the quality of life in San Luis Obispo:; and WHEREAS, Association has requested City to grant it funds to conduct its program, all as set forth upon Exhibit I application attached hereto and incorporated herein by reference. 1. City agrees to pay Association the sum of $1,000 to fund the program for athletic scholarships. 2. on or before May 1, 1981., Association will provide City with a detailed statement of its income and expenses for the previous twelve -month period ending March 31, 1981. 3. Association and all of its agents, representatives and participants in any manner in the performance of Association obligations and duties hereunder shall be employees, independent contractors or volunteers for Association and shall not for any purpose be considered as employee or agents of City. Association agrees to hold City harmless and to defend City in any action, proceeding, or hearing where the cause of action or claim is based upon an allegation that any person acting on behalf of the Association or the Association itself is an employee of agency of City, including; without limitation, all actions and claims based upon contract, tort, or statutory provisions. 4. For purposes of notice under this agreement, all notices shall be considered effective upon being sent by certified mail to the following addresses: City: Office of the City Clerk City of San Luis Obispo P. 0. Box 321 San Luis Obispo, CA 93406 Association: Cad Poly Mustang. Booster Club P. 0. Box 838 San Luis Obispo, CA 93406 IN WITNESS WHEREOF, the parties hereto have.executed this agreement by their proper officers duly authorized as of the date first written above. ATTEST: CITY �:KRK FITZPATRICK ASSOCIATION: CAL POLY MUSTANG BOOSTER CLUB O.CA,t..c�,,, •s C, REQUEST FOR PROMOTIONAL FUNDS (See Reverse) EXHIBIT 1 Date August 20, 1980 1. Name and legal description of organization or group mUSTANG BOCSMER CLUB (a non- profit organi..ation which raisesmoney to rrovide ath letic grants and scnolarship:= to men & women student ttztletes 94 GRI 2. AddressP•0. Box 838, SLO 93406 State Tax I.D.; 3594560 Federal Tax I.D. 1 23-7063672 3. Amount of funds requested $2,400 (full scholarship) 4. Whom to contact if more information is required Bob Brown, Rick Racouilla t Or Telephone ;f 54408990,543 -4171 or 546 -2923• Vic . ucco a. 5. Date, Time and Place of proposed event r' +•A• 6. Is this request for a non - repayable grant ® or a repayable -gran 7. Attach a budget showing the specific uses of requested funds.( attached) 7.a If the budget request involves remuneration to any members or employees of the organization for other than expenses, a full written justification must be attached. N.A. 8. Attach a complete report including profit and loss statement and balance sheet for the previous year. (attached) 9. If this group or organization is part of a larger group or organization, complete financial data of parent organization must be furnished. N.A. 10. Have you sought other sources or private contributions to support this program or event? If so, identify these sources Yes. We have an annual membership dri,, to raise funds. Goal this year is $100,000 to 5, , from aii sources. 11. If this a fund raising program or event? It is A fund raising program to provi� scholarships to student athletes at'Cal Poly. 12. If profit is derived, how will it be used? Funds raised are used to provide scholarships to student athletes at Cal o y. 13. How will this program or event be promoted ?All media, direct mail and personal contact by booster membership team members to sell memberships and acquire con rlou ions. 14. If this is to be a continuing activityY or a, recurring ev nt please to h a projection for the next five vears.'j1his is an annua drive* we nave no projection for the next five years, but goals will be increased each ---- *ea=-------------- FOR CITY CLERK'S OFFICE USE ONLY --------------- - - - - -- PROMOTIONAL COMMITTEE ACTION CITY COUNCIL ACTION Date Received 8�,z2 Date Considered Date Considered Action: Action: Payment Method Amt. recommended to Council Amount budgeted Code Further Instructions: 1. No change in the program as•regards expenditures of funds received may occur without notification and approval by the P.C.C. 2. Cooperation with the Chamber of Commerce in the promotion of this event is required. 3. Information on how to apply for tax exempt status for organizations may be obtained at your local I.R.C. offi , C � J f1 E AUG 22i° P.C.C. 7/80 C!PI CLERK Ri< SAN LU!5 oaiSpo, CA Mustang Boosters .0 -R Club P.O. Box 838 San Luis Obispo, California 93407 August 20C 1980 TO: PROMOTIC1,::L COORDINATING COI,MITTis'E CITY OF SATs LUIS OBISPO FROMs MUSTANG.BOOSTERS RE: REQUEST FOR FUNDS Our formal request is attached, along with balance sheet and statement of operations (financial report). This year we have requested a "full scholarship" grant from the city, in the amount of $2400.00, We feel this request is justified, when you consider the amount of overall promotion the City of San Luis Obispo receives from Cal Poly athletics. Teams in both men and women's sports have been highly rated in the past few years, winning several national championships, competing in plavoffs and having many all - American athletes. We have been on regional TV. Our teams have travelled to many cities in and out of California, which has brought much favorable publicity for San Luis Obisno. The bed tax money received by the city was originally approved by the voters to provide a promotional fund for the City. By virtue of providing athletic grants and scholarships to athletics at Cal Poly, we are obtaining a better quality of athlete, who in turn have made it possible to field outstanding teams. It is the success of the athletic teams that have brought about such favorable publicity for San Luis Obispo and by so doing provides the justification for using funds from the City Promotional Committee. Cal Poly.athletics brings many people to San Luis Obispo to attend Football games, basketball games and other sports activities. These people stay in Motel Rooms, eat in local restaurants, patronize local service stations and other local establishments. These are valuable tourist dollars that circulate many times in the community and are made possible by the athletic grants received at the University from the city and other contributors. It is beeomino increasingly difficult to obtain quality athletes due to competition from other colleges and universities: For Cal Poly to continue fielding competitive teams, the boosters must provide greater sums of money for scholarships. With your help, as well as the assistance of other contributors, we will be able to do this, Thank you very much for your consideration of our request. Submitted by: MUSTANG BOOSTER ASSOCIATION TREASURER'S REPORT STATEMENT OF ASSETS & LIAB_ILI_TI_ES JUNE 30, 1980 ASSETS Cash on Hand Cash in Checking Cash in Saving $ 25.00 $ 75.00 $29r201.00 29,301.00 LIABILITIES Accounts.Payable $ 139.00 Payroll Taxes Payable $ 253.00 $ _ 392.00 Excess of Assets Over Liabilities $28,909.00 Assets represent collections of "Pledges" for 80 -81 of $32,440..00 less operating expenses to date. 1 Mustang Boosters P.O. Box 838 San Luis Obispo, Casifomia 93407 MUSTANG BOOSTER CLUB Statement of Operations for fiscal year 1979 -80 RECEIPTS, $78a900 3.855 22 $ 6/30/80 Receipts frum I'lud*6ga (1978 -70), 1979-80 & .L980 -81)" Receipts from Activities.(iBQ'ss trips etc) Received from Interest TOTAL RECEIPTS 1979 -80 EXPENDITURES, $56,600 Scholarship Grants & Fees- -Cal Poly 1.1,060 Expenses for Office, trophiest printingo insurance mailings, Phone, misc. 80920 Activity Costs (BDQ's, trips etc) 4,585 Awards $ l�j TOTAL EXPENDITURES $2512 NET (receipts over expenses)* $29001 CASH ON HAND 71/80 ** *Thc club operates on a July 1 -June 30th fiscal year. Our coinmittment to Cal Poly is September to June. Our Fund Drive runs from the and of April to mid June. 109"60 receipts actually include $32,,440 advance payments for 1980 -81 fund drive.. +►* The first quarter schol<.,rship payment due at Cal Poly in September 1980 will be approximately $25,000 payable to A.S.I. Cal Poly. This will take care of most of our present cash on hand as of 7 /1/800 RESOLUTION NO. 4335 (1980 Series) A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO APPROVING AN AGREEMENT BETWEEN THE CITY AND ASSOCIATED STUDENTS,— INC. FOR CITY TO PAY SAME $1,000 TO BE EXPENDED FOR ITS 1980 -81 PROGRAM BE IT RESOLVED by the Council of the City of San Luis Obispo as follows: SECTION 1. That certain agreement, attached hereto marked Exhibit "A" and incorporated herein by reference, between the City of San Luis Obispo and Associated Students, Inc. is hereby approved and the Mayor is authorized to execute the same. SECTIO14 2. The City Clerk shall furnish a copy of this resolution and a copy of the executed agreement approved by it to: Associated Students, Inc:; City Finance Director On motion of Councilwoman Billig seconded by Councilman Dunin and on the following roll call vote: AYES': Councilmembers Billig, Dunin, Munger and Mayor Cooper NOES: None ABSENT: Councilman Bond the foregoing Resolution was passed and ad pt ATTEST: CITY M r�T APPROVED: oPf W 1 City sv ' 9e � of _ December_ _,, 1930 A G R E E M E N T TO ACCOMPA_NY,_GRANT BY THE CITY OF SAN LUIS OBISPO TO CULTURAL, ARTISTIC, OR EDUCATIONAL ORGANIZATIONS FOR FISCAL YEAR 1980 -81 This Agreement, made and entered into this 2nd day of December , 1980) by and between the CITY OF SAN LUIS OBISPO, a chartered municipal corporation, (referred to herein as "City ") and ASSOCIATED STUDENTS, INC. (referred to herein as "Association "). WITNESSETH: WHEREAS, City desires to sponsor and support activities of a cultural artistic and educational nature for the benefit of the City's residents and for the promotion. of the City as an inviting place for visitors and tourists; and WHEREAS, Association has demonstrated its ability to provide a program which contributes to the quality of life in San Luis Obispo; and WHEREAS, Association has requested City to grant it funds to conduct its program, all asset forth upon Exhibit 1 application attached hereto and incorporated herein by reference: 1. City agrees to pay Association the sum of $1,000., to be expended for its 1980 -81 program. 2. On or before May 1, 1981, Association will provide City with a detailed statement of its income and expenses for the previous twelve -month period ending March '31, 1981. 3. Association and all of its agents, representatives and participants in any manner in the performance of Association obligations and duties hereunder shall be employees, independent contractors or volunteers for Association and shall not for any purpose be considered as employees or agents of City. Association agrees to hold City harmless and to defend City in any action, proceeding, or hearing where the cause of action or claim is based upon an allegation that any person acting on behalf of the Association or the Association itself is an employee or agent of City, including, without limitation, all actions and claims based upon contract, tort, or statutory provisions. 4. For purposes of notice under this agreement, all notices shall be considered effective upon being sent by certified mail to the following addresses: City: Office of the City Clerk City of San Luis Obispo P. 0. Box 321 San Luis Obispo, CA 93406 Associatidn: Associated Students, Inc. Cal Poly San Luis Obispo, CA 93407 IN WITNESS WHEREOF, the parties hereto have executed this agreement by their proper officers duly authorized as of the date first written above. ASSOCIATION: ASSOCIATED STUDENTS, INC. A ATTEST: CITY J.H. Fitzpatrick � ., '• � EXHIBIT 1 ' REQUEST FOR PRO`".OTIONAL FU',DS (See Reverse) Date August 18, 1980 1. Name and legal description of organization or group Associated Students, Inc_ Poly Royal Executive Board, Cal Poly, San Luis Obispo Cal Poly 2. Address San Luis Obispo, CA 93407 State Tax I.D.# 216- 3993 -5 Federal Tax I.D.# 95- 2308821W 3. Amount of funds requested $2,000.00 4. Whom to contact if more information is required Harvey L. Blatter Telephone #-(805) 546 -1281 5. Date, Time and Place of Droposed event April 24 25 1981 - Cal Poly 6.- Is nis request for a non - repayable grant f= or a repayable grant? 0 7. Attach a budget showing the specific uses of requested funds. 7.a If the budget request involves remuneration to any members or employees of the organization for other than expenses, a full written justification must be attached. 8. Attach a complete report including profit and loss statement and balance sheet for the previous year. 9. If this group or organization is part of a larger group or organization, complete financial data of parent organization must be furnished. 10. Have you sought other sources or private contributions to support this program or event? If so, identify these sources. NO 11. If this a fund raising program or event? YES 12. If profit is derived, how will it be used? ASI General Use 13. How will this program or event be promoted? Posters, Tours, Buttons, (Queen's Pageant 14. If this is to be a continuing activity or a recurring event, please attach a protJection for the next five years. No projection available. Approximately a 5 -10% increase in costs each year. ----------- ----- - - - - -- FOR CITY CLERK'S OFFICE USE ONLY ---------------- - - ---- PROMOTIONAL COMMITTEE ACTION Date Received Date Considered Action: Amt. recommended to Council Further Instructions: CITY COUNCIL ACTION Date Considered Action: Payment Method. Amount budgeted Code 1. No change in the program as•regards expenditures of funds received may occur without notification and approval by the P.C.C. 2. Cooperation with the Chamber of Commerce in the promotion of this event is required. 3. Information on how to apply for tax exempt status for organizations may be obtained at your local I.R.C. office. P.C.C. 7/80 ASSOCIATED STUDENTS, INC. S A N L U I S O B I S P O C A L I F O R N I A • 9 3 4 07 T E L I ROY GERSTEN Director, Business Affairs STEPHEN ADAMS Program Manager Promotional Coordinating Committee 990 Palm Street San Luis Obispo, CA 93401 RE: Request for Promotional Funds - Poly Royal '81 Dear Sirs: PHONE 805/546 -1281 August 18, 1980 Attached is a request for funds for the 1981 Poly Royal. A Financial Statement for the 1980 Poly Royal is also enclosed. This statement shows specific uses of our funds. We hope that the attached statement will enable you to look favorably upon our request. If you have any questions please feel free to call me. Sincerely., Harvey L. Blatter Associated Students, Inc. Accountant Enclosures RECEavE� AUG 19 198iD CITY CLERK SAN LUIS OBISPO, CA 0 Associated Students, Inc. California Polytechnic State University . San Luis Obispo 48th ANNUAL POLY ROYAL April 25 & 26, 1980 Financial Statement Aquacade 8arbeque Carnival Publicity Rodeo Transportation General TOTAL EXPENSE $ 177.76 4,117.94 316.68 8,445.52 27,029.14 479.78 3,407.14 $43,973.96 SUMMARY INCOME $ -0- 4,678.50 -0- 1,000.00 31,086.00 -0- -0- $36,764.50 NET LOSS $ (177.76) 560.56 (316.68) (7,445.52) 4,056.86 (479.78) (3,407.14) $(79209.46) EXPENSE INCOME NET a UQ ACAOE : Printing $ 46.28 Costumes, Misc. 131.48 TOTAL 177.76 -0- 177.76 BARBEOUE: Food & Supplies $3,248.26 Sponsor's Fee 841.33 Payroll 28.35 TOTAL 4,117.94 4,678.53 560.55 CARNIVAL: Cashiers $ 242.72 Tickets 47.00 Miscellaneous 26.96 TOTAL - 316 68 4- 316.68 PUBLICITY: Posters & Adv..Material $79388.95 Queen's Travel 670.09 Miscellaneous 386.48 TOTAL 8, 45.52 T11000.00 $(7,445.52) TRANSPORTATION: Payroll $ 215.75 Vehicles 225.00 Duplication 39.03 TOTAL 479.78 -0- 479.78 GENERAL: Telephone $ 165.94 Stationery and Duplication 121.17 Trophies and Ribbons 230.17 Trash bins EXPENSE INCOME NET (LOSS) RODEO: Transportation 30.66 Bleachers $ 8,336.40 Security Chemical Toilets 339.20 154.58 Ambulance 429.86 Cashiers and Ushers 3l_5.60 Feed 790.69. Judges 300.00 Secretary 350.00 Clown 250.00 Announcer 400.00 Tickets and Publicity 369.94 Sponsor's Fee 4,056.87 Stock 109790.58 Timer 300.00 TOTAL 279029.14 $315086.00 4,056.87 TRANSPORTATION: Payroll $ 215.75 Vehicles 225.00 Duplication 39.03 TOTAL 479.78 -0- 479.78 GENERAL: Telephone $ 165.94 Stationery and Duplication 121.17 Trophies and Ribbons 230.17 Trash bins 229.00 Presidents Luncheon 19038.38 Transportation 30.66 Payroll 192.24 Security 19245.00 Miscellaneous 154.58 TOTAL 3,407.1T -0_ (3,407.14 RESOLUTION NO. 4334 (1980 Series) A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO APPROVING AN AGREEMENT BETWEEN THE CITY AND SAN LUIS OBISPO ART ASSOCIATION FOR CITY TO PAY SAME $2,750 TO BE EXPENDED FOR GALLERY WORKERS' FEES FOR 1980 -81. BE IT RESOLVED by the Council of the City of San Luis Obispo as follows: SECTION 1. That certain agreement, attached hereto marked Exhibit "A" and incorporated herein by reference, between the City of San Luis Obispo and San Luis Obispo Art Association is hereby approved and the Mayor is authorized to execute the same. SECTION 2. The City Clerk shall furnish a copy of this resolution and a copy of the executed agreement approved by it to: San Luis Obispo Art Association; City Finance Director On motion of Councilwoman Billig seconded by Councilman Dunin , and on the following roll call vote: AYES: Councilmembers Billig, Dunin, Munger and Mayor Cooper NOES: None ABSENT: Councilman Bond the foregoing Resolution was passed and adoVted,/this nd daylof December 198Q LLLY LY L \• L/� ATTEST: CITY Cj .H.IFITZPATRICK �t APPROVED: / '14v Ci d �istrative Officer City At ey Finance Dire R 4334 A G R E E M E N T TO ACCOMPANY GRANT BY THE CITY OF SAN LUIS OBISPO TO CULTURAL, ARTISTIC OR EDUCATIONAL ORGANI ZATIONS.FOR FISCAL YEAR 1980 -81 This Agreement, made and entered into this 2nd day of December , 1980 by and between.the CITY OF SAN. LUIS OBISPO, a chartered municipal corporation, (referred to herein as , "City ") and SAN LUIS OBISPO ART ASSOCIATION (referred to herein as "Association "). WITNESSETH: WHEREAS, City desires to sponsor and support activities of a cultural, artistic and educational nature for the benefit of the City's residents and for the promotion of the City as an inviting place for visitors and tourists; and WHEREAS, Association has demonstrated its ability to provide a program which contributes.to the quality of life in.San Luis Obispo; and WHEREAS, Association has requested City to grant it funds to conduct its program, all as set forth upon Exhibit 1 application attached hereto and incorporated herein by reference. 1. City agrees to pay Association $2,750, to be expended for gallery workers' fees. 2. On or before May 1, 1981, Association will provide City with a detailed statement of its income and expenses for the previous twelve -month period ending March 31, 1981. 3. Association and all of its agents, representatives, and participants . in any manner in the performance of Association obligations and duties hereunder shall be employees; independent contractors or volunteers for Association and shall not for any purpose be considered as employees or agents of City. Association agrees to hold City harmless and to defend City in any action, proceeding, or hearing wherein the cause of action or claim is based upon an allegation that any person acting on behalf of the Association or the Association itself-is an employee o or agency of- City,, including, without limitation, all actions and claims based upon contract; tort, or statutory provisions. 4. For purposes of notice under this Agreement, all notices shall be i considered effective upon being sent by certified mail to the following addresses: City: Office of the City Clerk City of San Luis Obispo P. 0. Box 321. San Luis Obispo, CA.93406 Association: San Luis Obispo Art Association P. O: Box 813 San Luis Obispo, CA 93406 IN WITNESS WHEREOF, the parties hereto have executed this agreement by their proper officers duly authorized as of the date first written above. ATTEST: CITY CL O�W J.H. itzpatrick ASSOCIATION: SAN LUIS OBISPO ART ASSOCIATION 1. 2. 3. 4. 5. 6. 4 -- REQUEST FOR PROMOTIONAL FUNDS EXHIBIT 1 (See Reverse) (� Date ✓ (Ji -`�% �0 U and legal description of organization or group State Tax I.D. Federal Tax I.D.; Amount of funds requested �JG7.00 Whom to contact if- mooreeii formation is requiredr Telephone Date, Time and Place of Proposed event �� (• d / U?, Is this request for a non- !payable grant � or a repayable grant? 7. Attach a budget showing the specific uses of requested funds. bSOEGO 7.a If the budget request involves remuneration to any members or employees of the organization for other than expenses, a full written justification must be attached. 8. Attach a complete report including profit and 14s7 statement and balance sheet for the previous year. /Ky1} e 9. If this group or organization is part of a larger group or organization, complete financial data of parent organization must be furnished. 10. Have you sought other sources or private contributions to support this program or event? If so, identify these sources. A/O 11. If this a fund raising program or event? 12. If profit is derived, how will it be used? 13. How will this program or event be promoted? &/o 14. If this is to be a continuing activity or a recurring event, please attach a projection for the next five years. &4 A, Y(50 lc�FtLE,Cy' 6'e6a, /710 ooz2 I / ------------- - -�/ -- - FOR CITY CLERK'S OFFICE USE ONLY ----------------- - - - - -- PROMOTIONAL COMMITTEE ACTION Date Received ifff¢ /tea Date Considered Action: Amt. recommended to Council Further Instructions: CITY COUNCIL ACTION Date Considered Action: Payment Method Amount budgeted Code 1. No change in the program as•regards expenditures of funds received may occur without notification and approval by the P.C.C. 2. Cooperation with the Chamber of Commerce in the promotion of this event is required. 3. Information on how to apply for tax exempt status for organizations may be obtained at your local I.R.C. office. P.C.C. 7/80 I ` y, �t1D(Z;T 1930 -81 Money requested is to pay gallery aid to keep the gallery, open beyond the time the volunteers leave. We are open from 12 noon to 5 PM every day except Monday, for 52 weeks a year. We have approximately 50 volunteers who attend the gallery daily until about 3 PM. Our request is for: 6 dare @$3.50 per hour totals 52.50 per week 52 weeks @52.50 totals $2,730.00 We are requesting a little more money 0`W this year as we were paying below minimum wage. Now paying $3.50 per hour. We also pay required FICA, SDI, Workmen's comp etc. on these employees. Submitted by Lucy Schmidt, Treasurer, San Luis Obispo Art Association RESOLUTION NO. 4333 (1980 Series) A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS ..OBISPO.:ACCEPTING THE OFF -SITE IMPROVEMENTS FOR TRACT NO. 705'(3003 ROCKVIEW PLACE) BE IT RESOLVED by the Council of the City of San Luis Obispo as follows: SECTION 1. That the off -site improvements shall be and are hereby accepted for maintenance by the City of San Luis Obispo. SECTION 2. The Council authorizes the release of 90 percent of the construc- tion bond (cash deposit), less $1,750 to be held in lieu of street paving in accordance with the Subdivision Agreement. On motion of Councilman Munger and on the following roll call vote: seconded by 'Mayor Cooper AYES: Councilman Munger, Mayor Cooper, Councilmembers Billig and Dunin NOES: None ABSENT: Councilman Bond the foregoing Resolution was passed and adopted 1980. ATTEST: CI LERK . FITZPATRICK APPROVED: City Adm nistr i e Officer City Attorney �I ity Engineer 2nd day.of December R 4333 RESOLUTION NO. 4332 (1980 Series) A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO ACCEPTING PORTIONS OF THE OFF -SITE IMPROVEMENTS FOR TRACT 736 BE IT RESOLVED by the Council of the City of San Luis Obispo as follows: SECTION 1. Off -site improvements within the park area, King Street, and along portions of South Street within Tract 736, Exposition Park Unit II, are hereby accepted for maintenance by the City of San Luis Obispo. SECTION 2. Bonds to assure completion of the improvements for said Tract 736 and Tract 798, The Village, shall remain in full force as required by the subdivision agreement of said Tract 798 until such time as the improvements for said Tract 798 are accepted by the city. On motion of Councilwoman Billig , seconded by Councilman Munger f and on the following roll call vote: AYES: Councilmembers Billig, Munger, Dunin and Mayor Cooper NOES: None ABSENT: Councilman Bond the foregoing Resolution was passed and adopted this 2nd day of Dpvpmbpr , 1980. ATTEST: CITY J. ITZPATRICK R 4332 i w o \ 1 / City.o&fffistrative Officer City Attorney r ity Eng eer RESOLUTION NO. 4331 (1980 Series) A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO APPROVING AN AGREEMENT BETWEEN THE CITY AND ROSS LEVIN MacINTYRE, ARCHITECTS TO CONDUCT AN ENERGY STUDY FOR SLO POLICE FACILITY. BE IT RESOLVED by the Council of the City of San Luis Obispo as follows: SECTION 1. That certain agreement, attached hereto marked Exhibit "A" and incorporated herein by reference, between the City of San Luis Obispo and, ROSS LEVIN MacINTYRE ARCHITECTS is hereby approvved and the Mayor is authorized to.execute the same. SECTION 2. The City Clerk shall furnish a copy of this resolution and a copy of the executed agreement approved by it to: Ross Levin MacIntyre Architects, City Finance Director, City Police Chief On motion of Councilman Munger seconded by Councilman Dunin , and on the following roll call vote: AYES: Councilmembers Munger, Dunin, Billig and Mayor Cooper NOES: None APPROVED: Polic ief FA R 4331 CONSULTING SERVICES AGREEMENT (Ross Levin MacIntyre, Architects) THIS AGREEMENT, made and entered into this 2nd day of December- , 1480, by and between the CITY OF SAN LUIS OBISPO, a municipal corporation of California, hereinafter "City ", and ROSS LEVIN MacINTYRE of San Luis Obispo., California, herein- ,after "Consultant." WITNESSETH: WHEREAS, City desires to retain certain services in conjunction with an energy study of the San Luis Obispo Police Facility; and WHEREAS, City desires to engage Consultant to provide these services by reason of its qualifications and experience for performing such services, and Consultant has offered to provide the required services on the terms and in the manner set forth herein; NOW, THEREFORE, in consideration of their mutual covenants, the parties her agree as follows: 1. PROJECT COORDINATION. (a) City. The Chief of Police shall.be the representative of the City for all purposes under this agreement. The Chief of Police or his designated representa- tive hereby is designated as the Project Manager for the City. He shall supervise the progress and execution of this agreement. (b) Consultant. Consultant shall assign a single Project Manager to have overall responsibility for the progress and execution of this agreement for Consultant. Rodney R. Levin hereby is designated as the Project Manager for Consultant. Should circumstances or conditions subsequent to the execution`of this agreement require a substitute Project Manager for any reason, the Project Manager designee shall be subject to the prior written acceptance and approval of-the Chief of Police. Consul- tant's Project Team is further described in Exhibit "A" attached hereto and incor- porated herein by this reference. 2. DUTIES OF CONSULTANT (a) Services to be furnished.. services as set forth in Exhibit "A ". (D Consultant shall provide all specified (b) Laws to be observed.. Consultant shall: (1) Procure all permits and licenses, pay ail.charges and fees, and give all notices which may be necessary and incident to the due and lawful prosecu- tion of the services to be performed by Consultant under this Agreement; (2) Keep itself fully informed of all existing, and future federal, state and local laws, ordinances, regulations, orders and decrees which may affect those engaged or employed under this agreement, any materials used in Consultant's performance under this ;agreement, or the conduct of the services under this agreement. (3) At all times observe and comply with, and cause all of its employees, to observe and comply with, all of said laws, ordinances, regulations, orders and decrees mentioned above. (4) Immediately report to the.City's Project Mona =;er in writing any discrepancy or inconsistency it discovers in said laws, ordinances, regulations, orders, and decrees mentioned above.in relation to any plans, drawings, specifications, or provisions of this agreement. (c) Release of Reports and Information. Any .reports, information, data, or other material given to, or prepared or assembled by, Consultant under this agreement shall be the property of City and shall not be made available to any individual or organization by Consultant without the prior written approval of the City's.Project Manager. (d) Copies of Reports and Information. If City requests additional copies of reports, drawings, specifications, or any other material in .addition to what Consultant is required to furnish in limited quantities as part of the services under this agreement, Consultant shall provide such additional copies as are requested,. and City shall compensate Consultant for the csots.of duplicating of such copies at Consultant's cost., -2- y \ (e) Qualifications of Consultant. Consultant represents that it is qualified to furnish the services described under this agreement. 3. DUTIES OF CITY. City agrees to cooperate with Consultant and to provide information and assistance as necessary to the performance of this agreement. 4. COMPENSATION. (a) For the full.performance of the services described herein by Consultant; City shall compensate Consultant on an hourly basis utilizing the fee schedule outlined in Exhibit "B" attached hereto and incorporated herein by this reference. In no case shal•1 the total compensation exceed $5,150.00 for the work to be performed by Consultant hereunder. (b) City shall pay Consultant upon completion of all work required hereunder. 5. TIME IS OF THE ESSENCE. (a) Time of completion of this project is of the essence.. (b) Consultant shall complete the work to be performed under: this agreement within the time frame set out in Exhibit "A". (c) Time extensions may be allowed for delays caused by City or other governmental agencies. 6. TEMPORARY SUSPENSION. T.he Chief of Police shall have the authority to suspend this agreement, wholly or in part, for such period as he deems necessary due to unfavorable conditions or to the failure on the part of Consultant to perform any provision of this agreement. 7. SUSPENSION; TERMINATION (a) Right to suspend or _terminate. The City retains the right to terminate this agreement for any reason by notifying Consultant in writing seven (7) days prior to termination and by paying the compensation due and payable to the date . of termination; provided, however, if this agreement is terminated for fault - of Consultant,. City shall be obligated.to compensate Consultant only for that portion of Consultant's services which are of benefit to City. 8. INSPECTION. Consultant shall furnish City with every reasonable opportunity for City to ascertain that the services of Consultant are being performed in accordance with the requirements and intentions of this agreement. All work done and all materials furnished, if any, shall be subject to the City Project Manager's inspection and approval. The inspection of such work shall not relieve Consultant of any of its obligations to fulfill its agreement as prescribed. 9. OWNERSHIP OF MATERIALS. All original drawings, plans and other materials prepared by Consultant pursuant to this agreement shall become the permanent property of the City. 10. INDEPENDENT JUDGMENT. Failure of City to agree.with Consultant's independent findings, conclusions or recommendations, if the same are called for under this agreement, on.the basis of differences in matters of judgment shall not be construed as a failure on the part of Consultant to meet the requirements of this agreement. 11. ASSIGNMENT• SUBCONTRACTORS; EMPLOYEES. This agreement is for the performance of professional consulting engineering services of the Consultant and is not assignable by the Consultant without prior consent of the City in writing. The Consultant may employ other specialists to per- form special services as required with prior approval by the City. All such services shall be actually performedrby or shall be immediately supervised by an engineer or consultant licensed to practice in the appropriate field by the State of California. 12. NOTICES. All notices hereunder shall be given in writing and mailed, postage prepaid, by certified mail, addressed as follows: To City: Office of the City Clerk City of San Luis Obispo P. O— Box 321 San Luis Obispo, CA 93406 To Consultant: Ross Levin Maclntyre„ Architects 1129 Marsh Street San Luis Obispo, CA 93401 -4- 13. INTEREST OF CONSULTANT. Consultant covenants that it presently has no interest, and shall not acquire any interest, direct or indirect, financial or otherwise, which would conflict in any manner or degree with the performance of the services hereunder. Consultant further covenants that, in the performance of this agreement, no.subcontractor or person having such an interest -shall be employed. Consultant certifies that no one who has or will have any financial interest under this agreement is an officer or. employee of City. It is expresssly agreed that, in the performance of the services hereunder, Consultant shall at all times be deemed an independent contractor and not an agent or employee Of City. 14. INDEMNITY. Consultant hereby agrees to indemnify and save harmless City, its officers, agents and employees of and from: (a) Any and all claims and demands which may be made against City, its officers, agents, or employees by reason of any injury to or death of any person or damage suffered or sustained by any person or corporation caused by, or alleged to have been caused by, any act or omission, negligent or otherwise, of Consultant under this agreement or of Consultant's employees or agents; (b) Any and all damage to or destruction of the property of City, its officers, agents, or employees occupied or used by or in the care, custody, or control of Consultant, or in proximity to 'the site of Consultant's work, caused by any act or omission, negligent or otherwise, of Consultant,under this agreement or of Consultant's employees or agents; (c) Any and all claims and demands which may be made against City, its officers, agents, or employees by reason of any injury to or death of or damage suffered or sustained by any employee or agent of Consultant under this agreement, however caused, excepting, however, any such claims and demands which are the result of the sole negligence or willful misconduct of City, its officers, agents or:employees. -5- (d) Any and all claims and.demands which may be made against City, its officers, agents or employees by reason of any infringement or alleged infringe- , ment of any patent rights or claims caused or alleged to have been caused by the use of any apparatus, appliance or materials furnished by Consultant under this agreement; and (e) Any and all penalties imposed or damages sought on account of the violation of any law or regulation or of any term or condition of any permit. Consultant, at its own cost, expense, and risk, shall defend any and all suits, actions, or other legal proceedings that may be brought or institutes by third persons against City, its officers, agents, or employees on any such claim or demans of such third persons, or to enforce any such penalty; and pay and satisfy any judgment or decree that may be rendered against City, its officers, agents or employees in any such suit, action, or other legal proceeding. 15. WORKERS' COMPENSATION. Consultant certifies that it is aware of the provisions of the labor Code of the State of California, which require every employer to be insured against liability for workers' compensation or to undertake -self- insurance in accordanc-, with the provisions of that code, and it certifies that it will comply with such provisions before commencing the performance of the work of this agreement. 16. INSURANCE. At the request of the Chief of Police, Consultant shall.provide proof of comprehensive general liability insurance (including automobile) and professional liability insurance in amounts satisfactory to the Chief of Police. 17. AGREEMENT BINDING. The terms, covenants, and conditions of, this agreement shall apply to, and shall bind, the heirs, successors, executors, administrators, assigns and subcon- tractors of both parties. 18. WAIVERS. The waiver by either party of any breach or violation of any term, covenant, or condition of this agreement or of any provision, ordinance, or law shall not be deemed to be a waiver of such term, covenant, condition, ordinance, or law or of any subsequent breach or violation of the same or of any other term, covenant, condition, ordinance or law. The subsequent acceptance by either party of any fee or other money which may become due hereunder shall not be deemed to be a waiver of any preceding breach or violation by the other party.of any term, covenant or condition of this agreement or of any applicable law or ordinance. 19. COSTS AND ATTORNEY'S FEES. The prevailing party in any action brought to enforce the terms of this agreement or arising out of this agreement may :recover its reasonable costs and attorneys' fees expended in connection with such an action from the other party. 20. NONDISCRIMINATION. No discrmination shall be made in the employment of persons under this agreement because of the race, color, national origin, ancestry,, religion or sex of such person. If Consultant is found in violation of the nondiscrimination provisions of the State of California Fair Employment Practices Act or similar provisions of federal law or executive order in the performance of this agreement, it shall thereby be found in material breach of this agreement. Thereupon, City shall have the power to cancel or suspend this agrement, in whole or in part, or to deduct from the amount payable to Consultant the sum of Twenty -.five Dollars ($25) for each person for each calendar day during which such person was discriminated against, as damages for said breach of contract, or both. Only a finding of the State of California Fair Employment Practices Commission or the equivalent federal agency or officer shall constitute evidence of a violation of contract under this paragraph. If Consultant is found in violation of the nondiscrimination provisions of this agreement or the applicable affirmative action guidelines pertaining to this -7- agreement, Consultant shall be found in material breach,of,thic agreement. There -, upon, City shall have the power to cancel or suspend this agreement, in whole or in part, or to deduct from the amount payable to Consultant the sum. of Two Hundred Fifty Dollars ($250) for each calendar day during.which Consultant is.found to have been in such noncompliance as damages for each breach of contract, or both. 21. AGREEMENT CONTAINS ALL UNDERSTANDING. This document represents the entire and integrated agreement between City and Consultant and supersedes all prior negotiations, representations, or agreements, either written or oral.. This document may be amended only by written instrument, signed by both City and Consultant. All provisions of this agreement are expressly made conditions. This agreement shall be governed by the laws of the State of California. IN WITNESS WHEREOF, City and Consultant have executed this agreement the day and year first above written. ATTEST: CITY RK c "FITZPATRICK Ross Levin MacIntyre, Archtec f1 /f EXHIBIT "A" (CONS�rTING July 23, .1980 Captain Donald Englert San Luis Obispo Police Department Santa Rosa and Walnut Streets San Luis Obispo, CA 93401 Re: San Luis Obispo Police Facility Energy Study Dear Captain 'Englert, OF 16 PAGES) ARCHITECTS 0 Qy\ g.to We are most pleased to present to you the following proposal for a complete energy study of the above. The two engineering firms responsible for the greater portions of the work are Gurries and Okamoto Inc., Mechanical Engineers (brochure enclosed), and Jack D. Todd Inc., Electrical Engineers. Jack Todd employees approximately 15 - 20 engineers and draftspersons. He has a Bachelor degree of Electrical Engineer- ing from the University of Santa Clara. He is registered in California, Nevada, Oregon, Arizona and Hawaii and a member of USPE, CSPE, IEEE, IES and NFPA. Their firm has extensive experience in industrial, commercial, public works and hospit- al work. The energy study as it related to the Mechanical system in the above facility will include the following: A. Based upon existing systems; and all plans and specification of record, this office will prepare a computer model of the building using the state of California's Building Domain Program (DOE -2). This model will establish present energy trends. I B. The building will then be analyzed on a cost Benefit. Ratio Schedule to docu- ment modifications which would reflect energy savings. The Benefit Ratio Schedule would be concerned with the lowest investment modifications first and reflect the benefits of such modifications. The more costly modifications would then be covered and in turn the benefits resulting from them reflected in energy savings. C. The above cost benefit ratio approach would permit modifications to be made over a period of time. Certain modifications may not necessarily be pract- ical at the present time. The cost of energy savings may not justify them but as the.cost of energy rises, the more costly modifications could then be justified. D. The analysis would include a consideration to replace the present system with a more effective one; if the study revealed that such extensive work could be justified in relation to present cost. 1129 MARSH STREET, SAN LUIS OBISPO, CALIFORNIA 93401 (805) 543 -1291 (2) Captain D. Englert San Luis Obispo Police Facility Energy Study Ross Levin MacIntyre, Architects 0 The energy study as it relates to the Electrical systems.will include: A. Based on the existing electrical and mechanical systems (type of construct= ion, occupancy uses ) plans and specification of record, a study will be prepared to determine compliance with Title 24. B. The building will be analysed on a Cost Benefit- Schedule to document modifications which would reflect energy savings over a certain period of time ( such as 30 - 40 years). C. A study of the proposed building and site expansion including the prepar- ation of a detailed guide for energy efficient systems_ to be incorporated. In keeping with the foregoing, this office will perform the work as delineated above on an hourly basis not -to- exceed $5,700. It is estimated that a period of (4) four weeks will be required to complete the above study and report. Thank you for the opportunity to provide you with the proposal and please feel free to contact the undersigned should you have any questions or require additional information. Your �.veFy truly, nevi 4111 .c. J: D. Todd Inc Gurries and Okamoto (Cupertino_) Gurries and Okamoto (San Luis Obispo) � 4 Inc.' mechanical engineers zr J}_ O •` cupertino, california 950 14^ ^` ti 1 i 0 GURRIES S OKAMOTO, INCORPORATED 20863 STEVENS CREEK BLVD. B -3 CUPERTINO, CALIFORNIA 95014 TELEPHONE: (408). 996 -7711 i 0 U RICHA,� [) M. GURRIES j MECHANICAL ENGINEER RICHARD M. GURRIES IS A REGISTERED PROFESSIONAL ENGINEER, MECHANICAL IN THE STATES OF CALIFORNIA, NEVADA, OREGON, ILLINOIS, WISCONSIN AND COLORADO; AND A i GRADUATE OF THE UNIVERSITY OF SANTA CLARA WITH A BACHELOR OR MECHANICAL ENG.INEERING DEGREE. HE IS A MEMBER OF THE AMERICAN SOCIETY OF MECHANICAL ENGINEERS, THE CALIFORNIA SOCIETY OF PROFESSIOINAL ENGINEERS, THE AMERICAN SOCIETY OF HEATING, REFRIGERATING AND AIR CONDITIONING ENGINEERS, THE NATIONAL FIRE PROTECTION ASSOCIATION AND THE AMERICAN INSTITUTE OF PLANT ENGINEERS. THE EXPERIENCE BACKGROUND OF MR. GURRIES INCLUDES ONE AND ONE -HALF YEARS IN DESIGN AND DEVELOPMENT OF HYDRAULIC PNEUMATIC AND HYDRO- PNEUMATIC MECHANISMS, VACUUM PUMPS, AIR UTILIZATION DEVICES, AIR COMPRESSORS, AND RELATED VEHICLE SERVICE I EQUIPMENT. ONE AND ONE -HALF YEARS ACTIVITY IN THE FIELD OF PLANT LAYOUT PRIMARILY DIRECTED TOWARD THE PRODUCTION OF SHEET METAL COMPONENTS. A PERIOD OF APPROXIMATELY SIX YEARS IN THE MECHANICAL CONTRACTING FIELD DURING WHICH TIME BROAD EXPERIENCE WAS ACQUIRED IN LARGE COMMERCIAL AND INDUSTRIAL PIPING, SEWAGE AND WATER PUMPING SYSTEMS, VENTILATING AIR CONDITIONING AND PROCESS SYSTEMS. FROM 1956 TO 1958 MR. GURRIES WAS AN ASSOCIATE MEMBER OF A CONSULT- ING FIRM AND HIS DUTIES INVOLVED FULL RESPONSIBILITY FOR THE DESIGN OF COMMERCIAL AND INDUSTRIAL MECHANICAL SYSTEMS. SINCE 1958, MR. GURRIES HAS BEEN ENGAGED IN THE GENERAL PRACTICE OF MECHANICAL ENGINEERING DESIGN AND CONSULTATION. v. FOR THE PAST SIXTEEN YEARS, MR. GURRIES HAS BEEN CLOSELY ASSOCIATED WITH THE MECHANICAL PHASES OF DESIGN AND BUILDING CONSTRUCTION. THE PROJECTS UNDERTAKEN ''`.' DURING THIS TIME CONSISTED OF THE DESIGN AND LAYOUT OF MECHANICAL SYSTEMS FOR APPROXIMATELY 1,000 INDUSTRIAL, COMMERCIAL AND,SCHOOL. BUILDINGS. to t 1 I PAGE TWO - RICHARD M. GURRIES ic. MF_NANICAL ENGINEER ! ALONG WITH DESIGNING THE NORMAL BUILDING-REQUIREMENTS FOR HEATING, VENTILAT- ING AND AIR CONDITIONING SYSTEMS, AND PLUMBING AND DRAINAGE SYSTEMS, MR. GURRIES HAS BEEN RESPONSIBLE FOR MANY SPECIAL MECHANICAL SYSTEM DESIGNS, SOME OF WHICH ARE: A) ELECTRO- PLATING AND METAL FINISHING PLANTS.. j B) CHEMICAL WASTE NEUTRALIZATION AND DISPOSAL PLANTS. ! C) HIGH EFFICIENCY FILTRATION SYSTEMS. D) REACTOR DESIGN FOR THE PRODUCTION OF SOLID ROCKET FUEL, ALONG WITH RELATED AUXILIARIES. E) MUNICIPAL WATER AND.SEWAGE PUMPING STATIONS. j F) ENVIRONMENTAL CHAMBERS REQUIRING ACCURATE TEMPERATURE AND HUMIDITY . CONTROL,.AND SPECIAL RADIO FREQUENCY SHIELDING. ` G) CLEAN ROOMS. i i H) EMERGENCY OPERATING CENTERS TO MEET OFFICE OF CIVILIAN DEFENSE REQUIRE- MENTS. I) DESICCANT DRYING SYSTEMS. J) HIGH PRESSURE STEAM BOILER PLANTS. K) PROCESS PIPING SYSTEMS. L) HEAT RECLAMATION AND CHILLED WATER STORAGE SYSTEMS. M), CENTRAL PLANT LOAD LEVELING SYSTEMS., N) SOLAR HEATING AND COOLING SYSTEMS. . 0) ENERGY CONSERVATION AND ENERGY RECLAMATION SYSTEMS. P) SOLVENT RECLAMATION SYSTEMS. ROBERT Y. OKAMOTO � MECHANICAL ENGINEER v ROBERT Y. OKAMOTO IS A REGISTERED PROFESSIONAL ENGINEER, MECHANICAL, IN THE j STATE OF CALIFORNIA AND A GRADUATE OF THE UNIVERSITY OF SANTA CLARA, WITH A iBACHELOR OF MECHANICAL ENGINEERING DEGREE. HE IS A MEMBER OF THE CALIFORNIA j SOCIETY OF PROFESSIONAL ENGINEERS AND THE AMERICAN SOCIETY OF HEATING, REFRIG- ERATING AND AIR CONDITIONING ENGINEERS. THE EXPERIENCE BACKGROUND OF MR. OKAMOTO INCLUDES THREE YEARS OF DESIGN IN THE PLANT ENGINEERING DEPARTMENT OF A LARGE MISSILE AND SPACE COMPANY INVOLVED IN THE DESIGN OF HEATING, VENTILATING AND AIR CONDITIONING SYSTEMS FOR COMMERICAL, INDUSTRIAL AND SCHOOL PROJECTS. 1 MR. OKAMOTO HAS BEEN ASSOCIATED WITH MR. GURRIES SINCE 1960 AND IN 1970 WAS 1 APPOINTED VICE PRESIDENT OF THE FIRM OF GURRIES AND OKAMOTO; INCORPORATED. P. D,4NTE' ACLAN ILMECH CAL ENGINEER I i i• P. DANTE' ACLAN IS A REGISTERED PROFESSIONAL ENGINEER, MECHANICAL, IN THE Rl STATE OF CALIFORNIA AND A "CUM LAUDE" GRADUATE OF THE MAPUA INSTITUTE OF TECHNOLOGY IN MANILA, PHILIPPINES. HE IS A MEMBER OF THE AMERICAN SOCIETY L OF HEATING, REFRIGERATING AND AIR CONDITIONING ENGINEERS. HE HAS TWENTY-ONE UNITS OF GRADUATE CREDITS LEADING TOWARDS THE DEGREE OF MASTER OF ENGINEERING FROM THE UNIVERSITY OF THE PHILIPPINES. MR. ACLAN HAS PARTICIPATED IN NUMEROUS ASSIGNMENTS INVOLVING THE DESIGN OF HEATING, VENTILATING AND AIR CONDITIONING SYSTEMS FOR COMMERCIAL, INSTITUTIONAL AND INDUSTRIAL BUILDINGS DURING THE PAST TEN (10) YEARS. PRIOR-TO THIS PERIOD HE WAS AN INSTRUCTOR OF PHYSICS, THERMODYNAMICS AND KINEMATICS OF MACHINERY FOR FIVE YEARS AT THE SAME SCHOOL WHERE HE GRADUATED. s - r ?lat. ACLAN HAS ALSO PARTICIPATED IN THE PREPARATION OF ENERGY AUDITS AND ENERGY yJ��f T A • (QUWAION STUDIES FOR VARIOUS MILITARY AND -NASA FACILITIES AND INDUSTRIAL :a r;(IA+CERT1$ SUCH AS THE MCCLELLAN, TRAVIS AND NORTON AFB, THE AMES RESEARCH CENTER Df. .JET PROPULSION LABORATORY TRACKING STATIONS, LOCKHEED AND IBM PLANT 4 - )N'AQfIT. W5 ELEMENTARY KNOWLEDGE OF FORTRAN COMPUTER PROGRAMMING AND HE HAS MNELOP ALGORI THMS FOR A COMPUTERIZED COOLING LOAD CALCULATION. • ... 5 x-14 b t ����.'"�J,!.{'•: - , }g1lS BEEN EMPLOYED BY CURRIES AND OKAMOTO, INCORPORATED, MECHANICAL SthU 1915. Y f -• • �. LARRY F. MYRICK �- E.I.T. LARRY F. MYRICK IS A REGISTERED ENGINEER IN TRAINING IN THE STATE OF CALIFORNIA AND A GRADUATE OF CALIFORNIA POLYTECHNIC STATE UNIVERSITY AT SAN LUIS OBISPO, CALIFORNIA IN ENGINEERING TECHNOLOGY WITH THE DISCIPLINE IN AIR CONDITIONING AND REFRIGERATION. HE IS ALSO A GRADUATE OF EL CAMINO COLLEGE; TORRANCE, CALIFORNIA WITH AN ASSOCIATE IN ARTS DEGREE ALSO WITH THE DISCIPLINE IN AIR CONDITIONING AND REFRIGERATION. MR. MYRICK HAS PARTICIPATED IN NUMEROUS ASSIGNMENTS INVOLVING THE DESIGN OF , HEATING, VENTILATING AND AIR CONDITIONING SYTEMS FOR COMMERCIAL AND INDUSTRIAL BUILDINGS DURING THE PAST TWO YEARS. MR. MYRICK HAS.ALSO ATTENDED SEMINARS ON SOLAR ENGINEERING AND BOILER PROCEDURES. MR. MYRICK IS NOW IN THE PROCESS OF PREPARING FOR THE PROFESSIONAL ENGINEERING EXAMINATION. MR. MYRICK HAS BEEN EMPLOYED BY THE FIRM OF GURRIES AND OKAMOTO, INCORPORATED, MECHANICAL ENGINEERS, SINCE 1976. - REPRESENTATIVE LIST'S OF ARCHITECTURAL ENGINEERING,AND INDUSTRIAL CLIENTS THIS LIST HAS BEEN PREPARED TO INDICATE THE WIDE DIVERSITY OF CLIENTS FOR WHOM GURRIES AND OKAMOTO, INCORPORATED HAS PROVIDED MECHANICAL ENGINEERING SERVICES. WILFRED E. BLESSING CLARK, STROMQUIST AND SANDSTROM NORTON S. CURTIS WARREN GILBERT KURT GROSS NORMAN D. HALE WILLIAM HEDLEY WARREN B. HEID DONNELL E. JAEKLE WINSTON, RHINEHART & JESSE BELLI, FOX AND KUSKA WILFRED E. BLESSING WILL SHAW & ASSOCIATES LOREN DURR ROBERT L. SWETT REEL /GROBMAN & ASSOCIATES ARCHITECTS ENGINEERS HOLLIS LOGUE MARBURG- CHURCHILL.ASSOCIATES KAL H. PORTER L. F. RICHARDS ROSS, LEVIN & MACINTYRE GEORGE J. STEUER FRANK C. TRESED_ER APEC RON D. YOUNG ALLAN M. WALTER & ASSOCIATES GOODWIN STEINBERG & ASSOCIATES RICHARD GALVEZ, A.I.A. EDWARD DURELL STONE KERR, HALL, HURLEY & DEUTSCH RALPH J. MCCARTHY SULLIVAN - FARBSTEIN & ASSOCIATES BOWMAN AND WILLIAMS CALIFORNIA PACIFIC ENGINEERS CREEGAN & D'ANGELO, CIVIL & STRUCTURAL ENGINEERS ROBERT E. JONES; STRUCTURAL ENGINEERS MACKAY AND SOMPS, CIVIL ENGINEERS MARK,THOMAS, CIVIL ENGINEERS MASON AND ASSOCIATES MCKINNEY ASSOCIATES, CIVIL ENGINEERS FRANK PISANO AND ASSOCIATES RUTH AND.GOING,.CIVIL & STRUCTURAL ENGINEERS ALLIED ENGINEERS, CIVIL ENGINEERS. BEECH -NUT LIFE SAVERF' INCORPORATED COCA COLA BOTTLING C(,..ANY EIMAC CORPORATION FEDERAL PACIFIC ELECTRIC HEWLETjt?.60 ':) COMPANY LOCKHEED MISSILES & SPACE COMPANY OWENS- CORNING FIBERGLAS PACIFIC TELEPHONE & TELEGRAPH COMPANY A.K. SALZ TANNERY ROYAL CROWN COLA BOTTLING COMPANY SHELL DEVELOPMENT COMPANY - AGRIC. RESEARCH LABORATORY UNITED TECHNOLOGY CORPORATION VARIAN ASSOCIATES GENERAL ELECTRIC COMPANY NATIONAL SEMICONDUCTOR CORPORATION ROLM CORPORATION WILTRON CORPORATION INTERNATIONAL BUSINESS MACHINES BIOMATION AMERICAN CYANAMID (FORMICA) XIDEX CORPORATION MEMOREX CORPORATION DYSAN CORPORATION GENERAL INSTRUMENT COMPANY ARAMCO (SAUDI ARABIA) WESTERN GOLD & PLATINUM COMPANY SILICONIX SPECTRA - PHYSICS ;SYNTEX CORPORATION (COMPREHENSIVE HEATING & COOLING ENERGY ANALYSIS & MASTER TEKTRONIX PLANT STUDY). , FAIRCHILD SEMICONDUCTOR CORPORATION GOVERNMENT CITY OF SAN JOSE, CALIFORNIA SANTA CLARA COUNTY - CALIFORNIA WEREY COUNTY FLOOD CONTROL & WATER CONSERVATION DISTRICT WITED STATES NAVY ATOMIC ENERGY COMMISSION WITED STATES POSTAL SERVICE WITED STATES ARMY CORPS OF ENGINEERS MASA (APES RESEARCH) MST GRADUATE SCHOOL (NAVY) MONTEREY, CALIFORNIA �tPS OF ENGINEER - FORT ORD, CALIFORNIA • ;! SCHOOLS r".KARYESSA ELEMENTARY SCHOOL DISTRICT ; CW8ELL UNION HIGH SCHOOL DISTRICT GIST SIDE UNION HIGH SCHOOL DISTRICT .`. , M'IKLIN- MCKINLEY SCHOOL DISTRICT t' ,r:idll JOSE STATE COLLEGE UNIVERSITY .VkMSITY OF SANTA . CLARA 4"IDO SCHOOL DISTRICT COMPLEX_ INDUSTRIAL PROJECTS THE FOLLOWING PARAGRAPHS SET FORTH A BRIEF DESCRIPTION OF SOME TYPICAL COMPLEX INDUSTRIAL PROJECTS UNDERTAKEN BY THIS FIRM. UNITED TECHNOLOGY - SOLID ROCKET FUEL REACTOR AND BATCHING PLANT A) DESIGN OF DOUBLE WALLED PRESSURE- VACUUM VESSELS. E1) COMPLEX HEAT TRANSFER CALCULATIONS FOR SPIRAL JACKETED VESSELS AND SHELL AND TUBE HEAT EXCHANGERS. C) DESIGN OF PUMPING AND PIPING SYTEMS TO HANDLE FLUIDS OF VARIABLE VISCOSITY. D) COMPLEX HYDRAULIC CONTROL AND INDEXING SYSTEM. E) TEMPERATURE CONTROL SYSTEMS WITH CENTRALIZED OPERATING AND MONITORING PANELS. F) HIGH RESPONSE HEATING - COOLING AND QUENCHING SYSTEMS. GENERAL ELECTRIC COMPANY - URANIUM HEXAFLUORIDE VAPORIZATION STATION A) SCALE MOUNTED SUPPORT SYSTEM FOR 5 TON CYLINDERS AND UF6 B) CRITICAL VELOCITY CALCULATION FOR HIGH DENSITY VAPOR TRANS- PORT SYSTEMS. C) AUTOMATIC GRAVIMETRIC QUANTITY CONTROL SYSTEMS DESIGNED TO ADD THE OUTPUT OF TWO;STATIONS WITH PROGRAMMED.QUANTITY SHUT- OFF CONTROL. D) AUTOMATIC AIR PURGE AND CO2 QUENCH SYSTEMS, E) COMPLETE ELECTRIFICATION AND CENTRALIZATION OF CONTROLS WITH FULL MONITORING FACILITIES. NATIONAL SEMICONDUCTOR CORPORATION - CHILLED WATER LOAD LEVELING SYSTEM THIS PROJECT CONSISTED OF THE INSTALLATION OF 11000,000 GALLONS OF ABOVE GROUND STORAGE CAPACITY FOR CHILLED WATER STORAGE. THE OBJECTIVE WAS TO UTILIZE FOUR (4) EXISTING 500 TON CENTRIFUGAL WATER CHILLERS IN A•LOAD LEVELING PROGRAM IN ORDER TO ACCOMMODATE THE CHILLED WATER NEEDS FOR AN ADDITIONAL 315,000 SQ. FT. OF AN ELECTRONIC EQUIPMENT MANUFACTURING FACILITY. THIS PROJECT ALSO UTILIZED HEAT REJECTED FROM CHILLER CONDENSERS.TO PROVIDE .LOW THERMAL.DATUM REHEAT WATER FOR.ZONE SPACE TEMPERATURE CONTROL. ATOMIC ENERGY CO, "MISSION CHEMISTRY COMPLEX A) SUB -ZERO LIQUID COOLING AND CIRCULATION CONTROL SYSTEM USING AROMATIC OILS AS.TRANSFER MEDIUM. B) QUANTITY DISTANCE COMPLIANCE FOR HAZARD CONTROL. C) CASCADED AND AUTOMATIC PROGRAMMED, FLUID TEMPERATURE CONTROL LOOPS RANGING FROM C -) 20 DEGREES FAHRENHEIT-TO W 300 DEGREES FAHRENHEIT. D) CORROSION CONTROL CONSIDERATIONS. E) PNEUMATIC, ELECTRIC AND ELECTRONIC CENTRAL STATION SYSTEM CONTROLS WITH COMPLETE INDICATING AND RECORDING CONSOLE - MOUNTED INSTRUMENT- ATION. CHEMICAL ETCHING FACILITY A) COMPLETE FLUID AND MATERIAL HANDLING FACILITIES FOR PHOTO- RESIST PRINTING AND DEVELOPING OF THIN FILMS. 6) COMPLETE DESIGN AND DEVELOPMENT OF CONTINUOUS PROCESS ETCHING FACILITY UTILIZING BOTH THE DIPPING AND SPRAYING PFOCESSES. C) DESIGN OF COMPLETE SUPPORT FACILITY INCLUDING: ` 1) DEIONIZED WATER PLANT. 2) CHEMICAL WASTE DISPOSAL AND MONITORING SYSTEMS. 3) ENVIRONMENTAL SUPPORT EQUIPMENT TO MEET OSHA STANDARDS FOR VENTILATION, FILTRATION AND TEMPERATURE CONTROL. 4) AUTOMATIC TACHOMETRY UTILIZING SURFACE SPEED MONITORS COUPLED WITH PULSE TO LINEAR DC VOLTAGE CONVERTERS IN CONJUNCTION WITH SILICON CONTROL RECTIFIERS TO MAINTAIN CONSTANT FILM SPEED. TYPICAL PROJECTS 1. CITY OF SAN JOSE PARKING STRUCTURE 2. LOCKHEED MISSILES & SPACE COMPANY BUILDING 190 3 A.E.C. BLDG. 175 - HAZARDS CONTROL 4. A.E.C. SITE 300 5. JAY MCCABE HALL - CITY OF SAN JOSE 6. FIRST VALLEY BANK - SANTA CLARA COUNTY 7. SANTA CLARA CITY HALL 8. JUVENILE CENTER - SANTA CLARA COUNTY 9. HEWLETT - PACKARD DATAMEC 10. FEDERAL PACIFIC ELECTRIC 1.1. GENERAL ELECTRIC URANIUM HEXAFLUORIDE VAPORIZATION STATION 12. HEWLETT- PACKARD - SANTA CLARA PLANT 13. SANTA CLARA COUNTY COMMUNICATIONS BUILDING. 14. SOLVENT DISTRIBUTION SYSTEM 15. SOLVENT RECOVERY SYSTEM H. SOLVENT RECOVERY SYSTEM 17. ROOT & LEAF VEGETABLE COLD STORAGE & PROCESS FACILITY 18. WATER TREATMENT - PLANT FACILITIES USING REVERSE OSMOSIS. 19. ALTERNATE FUEL OIL STORAGE SYSTEM .FOR BOILER OPERATION. 20. FURNACE HEAT RECLAMATION STUDIES. 21. APPROX. 5,000,000 SQ. FT. OF BUILDING MECHANICAL SYSTEMS RETROFIT 22 NUMEROUS CLEAN ROOM AND PROCESS FACILITIES . 23. 40,000 SQ. FT. SOLAR HEATED AND COOLED POLICE h FIRE ADMINISTRATION BUILDING. CREEGAN AND D'ANGELO CREEGAN AND D'ANGELO RUTH, GOING AND BECK RUTH, GOING AND BECK NORTON S. CURTIS, A.I.A. WARREN B. HEID, A.I.A. L. F. RICHARDS F.A.I.A. KRESS AND WINSTON CLARK, STROMQUIST, POTTER AND EHRLICH. RUTH, GOING AND BECK GENERAL ELECTRIC COMPANY CLARK, STROMQUIST AND SAINIDSTROM WARREN B. HEID 'IBM CORPORATION XIDEX CORPORATION FORMICA CORPORATION ARAMCO - AL HASA FARM - SAUDI ARABIA. ARAMCO - AL HASA FARM - SAUDI ARABIA. MEMOREX.CORPORATION WESTERN GOLD & PLATINUM CO. LOCKHEED MISSILES S SPACE CO. LOCKHEED MISSILES ✓; SPACE CO. CITY OF MOUNTAIN VIEW, CA. MISCELLANEOUS SCHOOL PROJECTS MISCELLANEOUS: lr UNIVERSITY OF SANTA CLARA KITCHEN EQUIPMENT. 2. NOBLE AVENUE SCHOOL VENTILATION. RUTH. GOING AND BECK: 1. SANTA CLARA UNIVERSITY LAW LIBRARY 2. SANTA CLARA UNIVERSITY NOBLE HALL ADDITIONS 3. SANTA CLARA UNIVERSITY BERGIN HALL.REMODEL 4. MOTHER BUTLER HIGH SCHOOL ADDITIONS. KRESS AND WINSTON: 1. ANDREW HILL HIGH SCHOOL 2. SAMUEL AYER HIGH SCHOOL 3. HACIENDA SCHOOL 4. PIEDMONT HIGH SCHOOL 5. JAMES LICK MODIFICATIONS 6. NOBLE AVENUE SCHOOL 7. NORTHWOOD SCHOOL JOHN R. ROSS: 1. SUNNYSIDE SCHOOL 2 ZION LUTHERAN CHURCH L. R. RICHARDS.: 1. GILROY HIGH SCHOOL 2. LIVE OAK UNION HIGH SCHOOL ; 3. W. A. WILSON INTERMEDIATE SCHOOL 4. WILCOX PHASE II 5. WILCOX PH45E III 6. WASHINGTON SCHOOL EXHAUST 7. BOLLINGER MCCOY ELEMENTARY SCHOOL AND ADMINISTRATION 8. SANTA CLARA HIGH SCHOOL ADDITIONS N. S. CURTIS: 1. UNIVERSITY OF SANTA CLARA DORMITORY 2. UNIVERSITY OF SANTA CLARA STUDENT UNION FRED MARBURG: 1 CANOAS ELEMENTARY SCHOOL 2. PETER BURNETT MUSIC BUILDING 3. ALLEN AVENUE SCHOOL 4. IRENE HE_NDERSON SCHOOL 5. TERRELL AVENUE SCHOOL 0 KAL.H. PORTER:. f 1. SENATOR DILWORTH ELEMENTARY SCHOOL ( 2. HERBERT HOOVER ELEMENTARY SCHOOL I3. JAMES LICK HIGH SCHOOL (LAUNDRY WATER SYSTEM) 4.. EISEN-10WER.ANO SEDGEWICK SCHOOLS '5: CAROLINE DAVIS SCHOOL GEORGE J. STEUER: 1. PRESENTATION HIGH SCHOOL 2. ST. CHRISTOPHER GRAMMAR SCHOOL 3. PRESENTATION COLLEGE 4. ARCHBISHOP MITTY CATHOLIC HIGH' SCHOOL CLARK,- STROMQUIST, POTTER AND EHRLICH: 1. BRET HARTE JUNIOR HIGH SCHOOL 2. BRANHAM HIGH SCHOOL 3. LELAND HIGH SCHOOL. 4. PROSPECT HIGH SCHOOL 5. BLACKFORD SCHOOL 6. WESTMONT SCHOOL KRESS AND WINSTON AND FRANK C. TRESEDER: 1. LOS GATOS HIGH SCHOOL GIRLS GYMNASIUM 2. LOS GATOS HIGH .SCHOOL ADMINISTRATION REHABILITATION HOLLIS LOGUE.: 1. LOS ARBOLES SCHOOL YOUNG AND DAVIDSON: 1. PANAMA SCHOOL RON D. YOUNG AND ASSOCIATES: 1. ESCONDIDO MIDDLE SCHOOL 2. ALMADEN SCHOOL (SAN JOSE UNIFIED) EXHIBIT "B" BOSS 'L YMd October 2, 1980 Chief Neuman San Luis Obispo Police Department Santa Rosa and Walnut Streets San Luis Obispo, CA 93401 N] C W Ntd R ARCHITECTS Re: Police Facility Energy Study Dear Mr. Neuman,' The project manager for the above will be Rodney R. Levin, Architect identified as a Prinipcal in Ross Leven MacIntyre, Architects. The hourly rate schedule for the consultant and project team are follows: Consultant: Per attached hourly rate schedule Mechanical Team Members: Project Engineer Designer Draftsman Clerical Electrical Team Members: Electrical Engineer Electrical Designer Computer Programmer Draftsman Clerical $40.00 45.00 18.00 30.00 $50.00 45.00 35.00 28.00 22.00 If you require any additional information please call us at.your convenience. Yo s ry 1 , Jon R. Ross, FAIA enc 1129 MARSH STREET, SAN LUIS OBISPO, CALIFORNIA 93401 (805) 543 -1291 RESOLUTION NO. 4330(1980 Series) A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO GRANTING APPROVAL OF TENTATIVE MAP FOR MINOR SUBDIVISION 80 -148, LOCATED AT 1185 & 1194 PACIFIC STREET. BE IT RESOLVED by the Council of the City of San Luis Obispo as follows: SECTION 1. That this Council, after consideration of the tenative map of Minor Subdivision No. 80 -148 and the Planning Commission's recommendations, staff recommendations and reports thereon., makes the following findings: 1. The proposed parcel map and design are consistent with the general plan. 2. The site is physically suited for the proposed type and density of development which is permitted by the PO zone. 3. The design is not likey to cause substantial environmental damage or cause serious public health problems. 4. The design of the proposed subdivision will not conflict with public easements for access through, or use of, property within the proposed subdivision. 5. The subdivision is exempt from environmental requirements. Varianra A variance to Subdivision Ordinance requirements to allow a cul -de -sac with a right -of -way radius of 38 feet where 50 feet is required is hereby approved, based upon the findings below: 1. This variance does not constitute a grant of special privilege inconsistent with the limitations upon other properties in the same vicinity because of unique characteristics of the site. 2. There are special circumstances applying to the subject property which would deprive the property owner the privileges enjoyed by other properties in the vicinity, in that the property is occupied in part by San Luis Creek. 3. This variance carries out the spirit and intent of the Subdivision Regulations to provide adequate street turn arounds commensurate with the street it is serving. SECTION 2. That the approval of the tenative map for Minor Subdivision 80 -148 be subject to the following conditions: R 4330 ro Resolution No. 43341980 Series) Minor Subdivision 80 -148 Page 2 1. Subdivider shall dedicate additional right -of -way as necessary to construct a 38 -foot cul -de -sac radius turn around. 2. Subdivider shall install all frontage improvements at Pacific Street cul -de -sac. Said improvements shall consist of curb, gutter, sidewalk, driveway ramps, base and paving, and shall be installed to the approval of the City Engineer. 3. The entire Pacific Street right -of -way to be abandoned shall be maintained as a public utilities easement and drainage easement as determined necessary by the City Engineer. Abandonment shall be recorded simultaneously with the final map. 4. Subdivider shall install frontage improvements on Toro Street for parcels 1 and 2, to the satisfaction of the City Engineer. Said improvements shall consist of curb and gutter. Sidewalk improvements are hereby waived.. 5. Subdivider shall install street trees on Pacific Street frontage to the approval of the Public Services Department within a 10 -ft. easement dedicated to the city and shown on the final map. 6. Final map shall note all areas subject to inundation during a 100 -year storm and specify that all new building finish floor elevations shall be at least 1 ft. above the 100 -year frequency storm level. 7. Subdivider shall modify San Luis Creek channel to handle a 35 -year frequency storm to include slope protection. Creek modification and slope protection shall be to the approval of the City Engineer and Community Development Director. 8. Subdivider shall install one street light at Pacific Street cul -de -sac to the satisfaction of the city and utility company standards. 9. Subdivider shall prepare and submit for approval of the City Engineer, a topography drainage and grading plan prior to final map approval for construction of the parking lot. 10. Subdivider shall dedicate an easement for drainage and maintenance purposes along San Luis Creek channel. Said easement.shall be from northerly and easterly property lines to creek setback line to accommodate a 100 -year frequency storm. Exact location of easement shall be to the approval of the City Engineer. 11. Subdivider shall to the approval 12. Subdivider shall Exhibit "A" with of the community approval. provide "no parking" signs and markings on cul -de -sac if the City Engineer. construct or bond for a parking lot as depicted on landscape planting and irrigation, subject to approval Development Department staff prior to final map Resolution No. (1980 Series) Minor Subdivision 80 -148 Page 3 On motion of Councilman Munger and on the following roll call vote: seconded by Mayor Cooper AYES: Councilman Munger, Mayor Cooper, Councilmembers Billig and Dunin NOES: None ABSENT: Councilman Bond the foregoing resolution was passed and ado ':1 ATTEST: City Cpl:Cfk J.IVTitzpatrick APPROVED: City i s rative Officer City Attorney Commdnity D f velopmT Director this 2nd day of December, R. mh� 0- 1117 110- 1 9z/ U-1 LU LLI U1 llj� - K fz ON i I ,I r-T r a 7 IN' r 1 RESOLUTION No. 4329(1980 Series) A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO GRANTING APPROVAL OF TENTATIVE MAP FOR MINOR SUBDIVISION 80 -62, LOCATED AT 1203 & 1215 BUCHON STREET BE IT RESOLVED by the Council of the City of San Luis Obispo as follows: SECTION 1. That this Council, after consideration of the tentative map of Minor Subdivision 80 -62 and the Planning Commission's recommendations, staff recommendations and reports thereon, makes the following findings: 1. The proposed parcel map and design are consistent with the General Plan. 2. The site is physically suited for the proposed type and density of develop- ment which is permitted by the R -2 zone. 3. The design is not likely to cause substantial environmental damage, or cause serious public health problems. 4. The design of the proposed subdivision will not conflict with public easements for access through, or use of, property within the proposed sub =' division. 5. The negative declaration on environmental impact of the project filed by the Community Development Director is appropriate. 6. The lots to be subdivided cannot be developed by the installation of a standard street, either alone or in conjunction with adjoining properties. SECTION 2. That the approval of the tentative map for Minor Subdivision 80 -62 be subject to the following conditions: 1. Subdivider shall repair or replace street frontage improvements consisting of curb, gutter and sidewalk across entire street frontage of Toro and Buchon Streets to the satisfaction of the Public Services Department. 2. Subdivider shall install handicap access ramp at the east corner of Toro and Buchon Streets to the satisfaction of the Public Services Department. 3. Subdivider shall install required parking per ordinance for A single- family house on proposed parcel B prior to final map approval. 4. All lots in subdivision shall be served with individual utilities, in easements if necessary, to the approval of the City Engineer. 5. Final map shall note that only one single - family dwelling shall be allowed on proposed parcels A and B at any time. Subdivider shall also sign a covenant agreement to this effect to the approval of the City Attorney prior to final map approval. R 4329 i 1 Resolution No. Okv` (1980 Series) Minor Subdivision 80 -62 Page 2 6. Subdivider shall install a mail .box and address signing for proposed parcel B at Toro Street frontage to the approval of the Community Development Department prior to final map approval. On motion of Councilman Bond seconded by Councilman Munger , and on the following roll call vote: AYES: Council-members Bond, Munger, and Dunin NOES: Councilwoman Billig ABSENT: Mayor Lynn R. Cooper the foregoing resolution was passed and 1980. ATTEST: City Cler J. Ir 7itzpatrick APPROVED: City Adminis `Officer City Attorney 14, !4 �� Fait HajkY tww Community Development Director this 2nd day of December , er RESOLUTION NO.4328(1980 Series) A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO GRANTING APPROVAL OF TENTATIVE MAP FOR MINOR SUBDIVISION 80 -34 LOCATED AT 2000 AND 2012 BROAD STREET BE IT RESOLVED by the Council of the City of San Luis Obispo as follows: SECTION 1. That this Council, after consideration of the tentative map of Minor Subdivision No. 80 -34 and the Planning Commission's recommendations, staff recommendations and reports thereon, makes the following findings: 1. The proposed parcel map and design are consistent with the General Plan. 2. The site is physically suited for the proposed type and density of development which is permitted by the C -N zone. 3. The design is not likely to cause substantial environmental damage, or cause serious public health problems. 4. The design of the proposed subdivision will not conflict with public easements for access through, or use of, property within the proosed subdivisions. 5. The subdivision is exempt from environmental review requirements. SECTION 2. That the approval of the tenative map for Minor Subdivision 80 -34 subject to the following conditions: 1. Final map shall contain a note that respective property owners shall construct new curb, gutter and sidewalk at established setback line on Broad Street if and when Broad Street is-ever widened. On motion of Councilwoman Billie , seconded by Councilman and on the following roll call vote: AYES: Councilmembers Billig, Dunin, Munger and Mayor Cooper NOES: None ABSENT: Councilman Bond the foregoing resolution was passed and adopted this 2nd day of December m R 4328 Resolution No. 432d1980 Series) Minor Subdivision 80 -34 Page 2 ATTEST: itzpatrick r APPROVED: City r ve Officer City'Attorney Community De a opment rector i� RESOLUTION NO. 4327 (1980 Series) A RESOLUTION -OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO APPROVING AN AGREEMENT BETWEEN THE CITY AND POLICE DATA SYSTEMS TO SYSTEM DESIGN PROCUREMENT AND INSTALLATION OF THE PUBLIC SAFETY CONSOLIDATED COMMUNICATIONS -- COMPUTER AIDED DISPATCH BE IT RESOLVED by the Council of the City of San Luis Obispo as follows: SECTION 1. That certain agreement, attached hereto.marked Exhibit "A" and incorporated herein by reference, between the City of San Luis Obispo and. Police Data Systems is hereby approved and the Mayor.is authorized to.execute the same. SECTION 2. The City Clerk shall furnish a copy of this resolution and a, copy of the executed agreement approved by it to: Police Data Systems; Police Chief; Fire :Chief; Finance Director On motion of Councilman Bond , seconded by Councilman Dunin f and on the following roll call.vote: AYES: Councilmembers Bond, Dunin,.Billig, Munger and Mayor Cooper NOES: None ABSENT: None the foregoing Resolution was passed ATTEST: CITY CLERK J.H. FITZPATRICK APPROVED: City m' i a e cer Polic /ief Fire Chief G C A G .R E E M N T SYSTEM DESIGN PROCUREMENT AND INSTALLATION OF THE PUBLIC SAFETY CONSOLIDATED COM11MNI- CATIONS -- COMPUTER AIDED DISPATCH THIS AGREEMENT, entered into this 25th day of November 1980 between the City of San Luis Obispo, hereinafter referred to as "City ", and Police Data Systems, hereinafter referred to as "Contractor ". WITNESSETH: WHEREAS; City has requested -a proposal (hereinafter referred to as the Request for Proposal) and Contractor has submitted a proposal (hereinafter referred to as the Proposal) for the supply ".and installation of "a "computer assisted dispatch system; NOW, THEREFORE, in consideration of the pre.mises.and mutual promises and covenants herein contained, the parties hereto hereby agree as follows: 1. WORK TO BE PERFORMED AND- PAYf•IENT. Subject to the provisions hereof the Contractor agrees to supply the services (hereinafter referred to as the "CAD System ") as defined herein, in accordance with the Project Schedule, attached 'hereto, marked Exhibit "A" and incorporated herein by this reference. The Schedule shall commence on the first day of the month "following the date first written above. In consideration of Contractor':s supplying the CAD System, City shall pay Contractor an aggregate cash consideration of $93,650. United States Dollars in accordance with progress payments set forth in `Exhibir "B ". This aggregate cash consideration is inclusive of all taxes. Contractor will submit invoices to City in accordance with said schedule and City shall pay such invoices within thirty (30) days after the date hereof. .2: DETAILED SYSTEM DESIGN DOCUr1ENT. Contractor shall deliver.for the City's. review a Detailed System Design Document (hereinafter referred't:o as "Detailed Statement ") one hundred twenty (120) days following the date first written above. Detailed Statement shall include; but not be limited tot =A. Definitive technical specifications and objectives for the system; V B. Acceptance criteria; C. Work progress schedule; and D. Such other items delineating the system and the work to be performed by the Contractor as the parties, may mutually agree upon. The parties agree.to cooperate.with each other in the preparation of the Detailed Statement. The Contractor agrees to perform the work and provide the CAD System in the manner specified in the Detailed Statement. 3. ORDER OF PRECEDENCES. In the event of a conflict in interpretation between any of the applicable contract documents specified below, all incorporated herein by this reference, any such conflict shall be resolved by giving precedence in the following order: A. Detailed Statement; B. Agreement; C. Proposals (Points 1 and 2) - dated September 2, 1980, including letters to Police Chief Neuman and Fire Chief Minor, both dated October 25, 1980, copies attached. (On file in the office of the Chief of Police) D. Request for Proposal - dated June 3, 1980r (On file in the office of the Chief of Police). Only upon approval of the Detailed Statement by the City shall said document be the first document in the order of precedence to be used in the event of technical conflict requiring interpretation. 4. TERM OF.AGREEMENT. The agreement shall commence on the date first written above and shall continue through implementation of the City's CAD System, unless sooner terminated or extended as hereinafter provided. -2- 5. CHANGES. City may request changes in the scope of services to be performed by the Contractor hereunder. All such changes shall be mutually agreed upon by and between the parties and shall be incorporated in written amendments to this agreement. All such amendments shall state any increase or decrease in the amount of the compensation due Contractor for the change in scope. 6. ACCEPTANCE OF PHASE WORK; PROCEDURES,. A. If within fifteen (15) days following receipt by City of the completed Detailed Statement, City and. Contractor are not in agreement regarding the system proposed in the Detailed Statement, City.may terminate this agreement. If City does not deliver a notice of acceptance to Contractor of the Detailed Statement within said fifteen ('15) day period, the Detailed Statement shall be deemed rejected and City may terminate this agreement. In the event of termination under the terms of this subparagraph Contractor shall not be compensated for either the Detailed Statement phase or any of the work performed pnder this agreement; that is,.Contractor shall receive no payment whatsoever and shall not claim any payment whatsoever under any claimed legal or other right; for work performed in the event of termination under this subparagraph. B. Contractor shall certify in .writing to City when the CAD System Software supplied by Contractor hereunder is installed and ready for acceptance. testing. This certification shall constitute the beginning of a thirty (30) day acceptance period:. City's standard of performance for the system shall be as set forth in the Detailed Statement.. Wtihin twenty -one (21) days following the expiration of the thirty (30) day acceptance period City shall respond to Contractor in one of the following manners: (i) If successful accomplishment of all performance measures set forth in the Detailed Statement has been attained, City shall, respond in writing that the CAD system is accepted; said response shall constitute final acceptance of the-services delivered,. '.(ii) If the City determines that the services delivered do not conform —3- to reouirements i.t I'll so notify Contractor railu e b C'r_y to m ke any res u se to ot�t Ldctor,wth n' the t enty -one (21) day,perio sha -1 ie deteme.c tlnal acc�pntance of ttie services delivered. 7. FACILITIES.. During the course of this agreement, City shall provide Contractor's personnel with adequate work space for technicians and other related facilities as may be required by Contractor to carry out its obligations enumerated herein. 8. LEGALITY. If any provision or provisions of this Agreement shall be field to be invalid, illegal; or unenforceable, the validity, legality and enforceability of the remaining provisions shall not in any way be affected or impaired thereby. 9. tntNSim OF TIME.. Contractor shall not be liable under this Agreement for any loss or damage to the City due to delay in delivery or other performance failures resulting from any cause-beyond the Contractor's reasonable control. Such causes shall include, but are not limited to, compliance with regulations, orders, acts,. instructions, or, priority requests of any Government, or department or agency thereof, civil or military authority, acts of God, ,acts of the public enemy, acts or omissions of the City, fires, floods, strikes, lockouts, embargoes, wars., car shortages, riots„ insurrections, default or delay of suppliers, delay or delivery of Contractor's vendors, accidents to machinery, delays in transportation and loss or damages to goods in transit. The delivery schedule provided.in Contractor's Proposal shall be extended by the amount of any delay resulting from any such cause beyond the Contractor's reasonable control plus a reasonable time to accommodate adjustment to such extension. The Contractor shall give City notice of the presence of any cause referenced above promptly after Contractor becomes aware of the existence of same. 10. TERMINATION BY THE CITY.- In addition to any other right to terminate set out herein, if Contractor should be adjudged bankrupt.or should make a general Assignment for the benefit of its creditors, or if a receiver should be appointed on account of its insolvency, City may terminate this agreement. If Contractor should persistently or repeatedly refuse or should fail, except in cases for which .extension of time is provided, to provide enough properly skilled workers or proper materials, or persistently disregard laws and ordinances, or not proceed with work -4- C C in a timely fashion, fail to meet standards of performance, Gr ot1_ -rwise be guilty of, a substantial violation of any provision of this agreement, then City may terminate this agreement. Prior to termination of this agreement, City shall give Contractor fifteen (i5) calendar days to cure such deficiencies. 11. ASSURANCE OF COMPLIANCE WITH CIVIL RIGHTS LAWS. Contractor shall comply with Title VI of the Civil Rights Act of 1964, as amended, to the end that no person shall, on the grounds of race, creed, color, sex or national origin be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under this agreement or under any project, program or activity supported by this agreement. 12. WORKER'S COMPENSATION. Contractor certifies that it is aware of the provisions of the Labor Code of the State of California, which require every employer to be insured against liability for workers' compensation or to undertake self- insurance in accordance with the provisions of that Code, and it certifies that it will comply with -such provisions before commencing the performance of the work of this agreement. 13. INSURANCE. At the request of the City, Contractor shall provide proof of comprehensive general liability insurance (including automobile) and professional liability insurance in amounts satisfactory to the City. 14.INDEMNTFICATION'Contractor hereby agrees to indemnify and save harmless City,, its officers,, agents and employees of and from: A. Any and all claims and demands which may be made against City, its officers, agents, or employees by reason of any injury to or death of any person or damage suffered or sustained by any person or corporation caused by, or alleged to have been caused by, any act or omission, negligent or otherwise, of Contractor under this agreement or of Contractor's employees or agents. B. Any and all damage to or destruction of the property of City, its officers, agents, or employees occupied or used by or in the care, custody, or control of Contractor, or in proximity to the site of Contractor's work, caused -5- by any actor omission, negligent or otherwise, of Contractor under this agreement or of Contractor's employees or agents; C. Any and all claims and demands which may be made against City, its officers, agents, or employees by reason of any injury to or death of or damage suffered or sustained by any employee or agent of Contractor under this agreement, however caused, excepting, however, any such claims and demands which are the result of the sole negligence or-willful mtsconduct of City, its officers, agents or employees; D. Any and all claims and demands which may be made against City, its officers, agents, or employees by reason of any infringement of alleged infringement of any patent rights or claims caused or alleged to have been caused by the use of any apparatus, applicance., or materials furnished by Contractor under this agreement.; and E. Any and all penalties imposed or damages sought on account of the violation of any law or regulation or of any term of condition of any permit. Contractor, at its own cost, expense, and risk, shall defend any and all suits, actions, or other legal proceedings that may be brought or instituted by third persons against City, its officers, agents, or employees on any such claim or demand of such third persons, or to enforce any such penalty, and pay and satisfy any judgment or decress that may be rendered against City, its officers, agents, or emp "loyees in any such suit, action, or other legal proceedings. 15. CONTRACTOR_WORK HOURS AND SAFETY STANDARDS. Contractor agrees: A. That each laborer shall have wages computed on the basis of a standard work day of eight. (8) hours and a standard work week of forty (40) hours in the work week; and B. That no laborer shall be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous to his health and safety as determined under construction safety and health standards promulgated -6- by the Secretary of Labor by regulations (29 CFR 1518). These requirements do not apply to the purchase of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. 16. CLEAN AIR ACT. Contractor shall comply with all applicable standards orders or regulations issued pursuant to the Clean Air Act. of 1970 (42 USC 1857, et seq.) and the Federal Water Pollution Control Act (33 USC 1250,, et seq:), as amended. 17. SECURITY AND PRIVACY. Contractor agrees that none of its officers or employees shall use or reveal any research or statistical informaion furnished by any person and identificable to any specific private person for any purpose other than the purpose for which it.was obtained. Copies of such information shall not, without the consent of the person furnishing such information, be admitted as evidence or used for any purpose in any action, suit or other judicical or administrative proceedings, unless ordered by a court of competent jurisdiction. The City shall be notified immediately upon receipt of any such order of court, pertaining to production of such information. 18. COVENANT AGAINST CONTINGENT FEES. Contractor ..warrants that no person or selling agency has been employed.or retained to solicit or secure this agreement upon an agreement or understanding for a commission, percentage,. brokerage, or contingent fee, excepting bona fide employees or bona fide established commercial or selling agencies maintained by the Contractor for the purpose of securing business. For breach or violation of this warranty, City shall have right to terminate this agreement in accordance with the termination clause and, at its sole discretion, to deduct from the agreement price or consideration, or otherwise recover, the full amount of such commission, percentage, brokerage, or contingent fde.. 19. CALIFORNIA LAW. This agreement shall be governed according to the laws of the State of California. 20. CONTRACT REPRESENTATIVES. Any changes in the method or nature of work to be performed under this agreement must be processed by the City through the Contractor's -7- Contracts Manager. Upon the exccution of this agreement,. the City will name its representative who will be legally authorized to obligate the City under this agreement. The project team for Contractor is set forth in Exhibit "C ",attached hereto and incorporated herein by this reference. The overall coordinator for Contractor shall b. Donald Clark, Director of Marketing for Contractor. Ray Ganner shall conduct the system design phase with the City project team. 21. SOFTWARE OWNERSHIP_. All materials, principles, techniques, methodologies programs, systems, written specifications,. and procedures, data on magnetic, media, and similar items and ideas utilized or developed by Contractor in connection with this Agreement (except those furnished by City) are and will remain the sole property of Contractor unless otherwise specifically provided herein. It is agreed that all such information furnished to the City by Contractor is to be regarded by the parties as confidential and a trade secret of the Contractor. The City shall., at Contractor's expense, aid Contractor in obtaining and preserving any statutory or non- statutory protection which might be accorded to the holder of the proprietary rights in such information. City may utilize the Detailed Statement for any purpose whatsoever and may treat it as its own property, whether or not the City accepts the Detailed Statement; the Detailed Statement shall not be deemed software for purposes of this agreement. Contractor hereby grants to the City an irrevocable non - exclusive, non - transferrable paid license to use any material, principles, . techniques, methodologies, programs, systems written specifcations, and proceddres, data on magenetic media and other similar items and ideas supplied under this agreement by Contractor to the City. City may not relocate the software to alternate premises or computer systems without the express written consent of Contractor. City may modify or copy the software, with the inclusion of any applicable copyright notices, provided that all copies or modified software shall remain subject to all terms and conditions of this agreement. City agrees not to provide or otherwise make available any diagrams, binaries /object codes, source codes, and listings in any farm, to any person other than City's or Contractor'.s employees without the prior written approval of Contractor, excepting modifications as developed by City. Provided, City may provide or make available software, or, relocate software to the extent necessary to satisfy current statutory, contractual and other legal obligations and to satisfy future state, federal or county mandated obligations. In the event City neglects or fails to perform or observe any of its obligations under this agreement, or if any assignment shall be made of its business for the benefit of creditors, or if a receiver, trustee in bankruptcy or a similar officer shall be appointed to take charge of all or part of its property, or it is adjudged a bankrupt and the same is not remedied within ten (10) days after written notice thereof has been given to City, all licenses granted hereunder shall immediately terminate. Within two (2) weeks after any termination of this Agreement, the City shall certify in writing to Contractor that through its best a -forts and to the best of its knowledge the original and_ all copies, in any form; including partial copies and modifications of the software, received from Contractor or made in connection with the license have been destroyed. 22. CITY'S. RESPONSIBILITIES. City shall obtain at its expense all government and other permits and licenses required for installation and operation of the CAD System. City will be responsible for providing, installing and maintaining quality computer hardware, communications networks including all system telephone lines, hard- ware cabling, microwave links, modems, radio s,, and other equipment not included as a part of this agreement and necessary to the successful operation of the CAD System, and interfaces to computer data bases and associated remote terminals. City will provide space, power, and environment control as defined by Contractor and as required for successful CAD System operation. City will make available system computer time as requested by Contractor for the development and testing of CAD System software. City will make available the -9- selected sites for software. City will designate a Project Manager to be Contractor's prime liaison with Contractor. He will be available during all normal business working for consultation on the Project. City responsibilities are further set forth in Exhibit "D" attached hereto and incorporated herein by this reference. City will make available all necessary supplies such as paper, magnetic tape and disk packs. 23. WARRANTY AND MAINTENANCE. Contractor agrees to warrant CAD System as set forth in the proposal specifically in the letter dated October 25, 1980 to City Chief of Police-.Roger Neuman. Following the warranty period or system- acceptance, whichever comes later, Contractor agrees to provide software maintenance in accordance with the performance standards and costs set forth in the above referenced letter. 24. NOTICES. Any notice required to be given by the terms of this agreement shall be deemed to have been given when the same is sent by certified mail, postage prepaid, addressed to the respective parties as follows: City: J.H. Fitzpatrick City Clerk City of San Luis Obispo P. 0. Box 321 San Luis Obispo, CA 93406 Contractor: Alvin J.. Gortcinsky Police Data Systems 1700 North Broadway Suite 204 Walnut Creek, CA 94596 _ 25. PROGRESS REPORTS; MEETINGS. Progress reports and meetings will be scheduled at regular intervals. Personnel from Contractor will provide to the City at least monthly progress reports. These reports will reflect both accomplishments and objectives due during the next month. During system design, meetings involving personnel from both Contractor and the City will be scheduled more often to develop complete specifications acceptable to both the City and.Contractor. The Project —10— Coordinator will be available to the City project team at any time upon reasonable notice. IN WITNESS WHEREOF, the parties hereto have caused those presents to be duly executed with all the formalities required by law on the respective dates set forth opposite their signatures. 1980 November 25. , 1980 ATTEST: City Clerk J.H. Fitzpatrick -11- POLICE DATA SYSTEMS (CONTRACTOR) TWA ` te O LZ Ln m O Ln J Z, Q N LL O T' F- U .n, 'EXHIBIT "A' w J O O w. r S U W N � F- C.^. U Li O !Z N r1 I ri n t I � I co W J G W S CJ N C N r-I Z LL F- W Z W M N LLLJ F- Z CD Z U W Q J Z u ¢ Z W F- Ln W <'_ ,--, Q '=" Z �-. Z. O O C, F- = Q .--, Z C c. O U F- O OJ Z ~ F- 4 LJ -L'3 O J CZ7 Cl- 7 O Z .W Q �--� Z F- J Q ,--, N0 Q W F- Q F- Q O CL O F- Z F- Ln > > z Z Ln Z O F- N Z Z w D E LLJ n T N z L.'3 N LA-1 g W W 2 Q F- LL oN L7 W F- Z w W W CL 'O . � W � F- U = F- Ln Z .. M W F- Ln >. Ln u L;w Z O U O o w w F- W U Q' F~ CL f- U Q = Q- O W F= C U >- Ln m} d Ln O U N O S rn >- Ln U C Z14 N en Ln n fp 01 O r N r r r w J O O w. r S U W N � F- C.^. U Li O !Z SCHEDULE OF PAYE NTS EXHIBIT "B" The schedule of progress payments is. designed to provide the City with a clearcut product at each step of the project where funds are committed. The first payment of 25% will be paid at the end of the fourth month when the CAD System Design will be complete. The second payment of 25% will be made at the end of the ninth month when the programming of the Police, Fire CAD and the Geo File will be complete. The final payment will be made only after the system is installed and training and documentation is complete. This schedule assures that the needs of each agency will be met before funds are committed, and that the City will retain the bulk of its funds until the project is complete. l n _ Q-- EXHIBIT "C" PERSONNEL POLICE DATA SYSTEMS PROGRAM Management Team places special focus on all aspects of the project_ with experienced professionals in the field of public safety communications automation. PROGRAM MANAGER PRODUCT MANAGER/: SYSTEMS TECHNICAL DEVELOPMENT I I ROGRAMG G/ SUPPORT I I PRODUCT/SYSTEMS The Program Manager - Mr. Alvin J..Gortcinsky The Police Data Systems Manager is the.focal point for customer PDS communications and is responsible both for the actual implementation as well as documentation, guidance, and training. The Program Manager is responsible for the total project in accordance with the contractual schedule - requirements and -the technical and financial objectives of the contract. He is the focal point of all communications between the customer and Police Data Systems. The Program Manager will submit monthly reports outlining progress since the last report, present status (including problem areas) and objectives for the coming period. Police Data Systems has a staff of experienced systems engineers, technical representatives, product and system consultants, and managerial personnel. For the duration of the installation and acceptance period, the Program Manager will use these resources to quickly,and.efficiently design, build, install, optimize, and test the proposed system. The Project Manager resources are as follows. Systems Engineering /Program Support - Mr. Steve Highland; Mr. Dana P.. Brown Mr. Steve Highland and hlr. Dana P. Brown are responsible for system definition, design, propoga.tion studies, frequency compatibility studies, configuration changes; and technical liaison between the project and the assigned plant System Resources Manager. Comprised of the Systems Engineering Manager, Senior Systems Engineers., and Systems Engineers. All members assigned to the project have at least a BS degree in Electrical or Mechanical Engineering from recognized colleges or universities. Product /Systems Consultant - Mr. Robert E. Thimsen Assists and advises on all mateers relating to communications control and data systems. During the definition, design, and installation phases of the project, the consultant is available where his knowledge in both S technical and operation situation is needed. . Product-Manager/Technical Development - Mr. Stanley J. Swihart Responsible for design, fabrications, and quality control at the piece part level, for all products needed to implement the system. He will also provide guidance and consultation during system testing and will ensure compatibility between various equipment models. EXHIBIT "D" 15. CITY PERSONNEL REQUIRED Police Data Systems intends to provide a CAD System to meet the requirements of the San Luis. Obispo Police and Fire Departments. This is not an off- the -shelf system which was designed-for another agency. To accomplish this objective will require the advise and assistance of the administration and staff of these departments. Since this type of interaction is to critical to the level of satisfaction with the completed system, Police Data Systems is proposing the following organizational chart for City support, It is the responsibility of the Project Manager to advise the monitor of meetings and other activities in which they may be involved. CITY OF SAN LUIS OBISPO.RESPONSIBILITIES The following outlines the City. of .San Luis Obispo responsibilities. a Telelphone circuits and modems (as required).tc terminals, printers, and computer systems. a Enter on -.line all data into data files maintained by the LEADER System a Provide space and installation of terminals, computers, etc. as well as electrical power and environmental requirements defined by DEC Inc. a Responsible for all software within remote computer systems and I.S.C. terminals. POLICE OPERATIONS (Don Englert) PROJECT MANAGER (R. Thomas Stewart) FIRE OPERATIONS (Steve Smith) COUNTY OTHER AGENCIES .TECHNICAL AS APPROPRIATE' SERVICES Regular Coordination Monitor as needed o RESOLUTION NO. 432KI980 Series) A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO GRANTING APPROVAL OF TENTATIVE TRACT.NO. 935 LOCATED AT 2877 BROAD STREET (CHEAPSKATE HILL, JOHN KING, APPLICANT) BE::. IT._:RESOLVED_by:the,::C6uncil" of, the City of ,San Luis Obispo as follows: SECTION 1. That this council, after consideration of the tentative map of Tract 935 and the Planning Commission's recommendations, staff recommendations and reports thereon, makes the following findings: 1. The tentative map is consistent with the general plan and specific plans. 2. The design and improvements of the proposed subdivision are consistent with the general plan and specific plans. 3. The site is physically suitable for the type of development proposed. 4. The site is physically suitable for the proposed density of development. 5. The design of the subdivision and the proposed improvements are not likely to cause substantial environmental damage or substantially avoidably injure fish or wildlife or their habitat. 6. The design of the subdivision or the type of improvements are not likely to cause public health problems. 7. The design of the subdivision or the type of improvements will not conflict with easements, for access through or use of property within the proposed subdivision. 8. The mitigated negative declaration filed by the Community Development Director for the project is appropriate with mitigation measures as follows: 1.. All proposed housing units shall be built below the gravity flow water service limit. 2. Only proposed house elevations A through E will be built on the lots abutting Lawrence Drive to mitigate aesthetic concerns. 3. Solar access shall be preserved for all lots to the maximum extent possible. 4. Drainage easement and improvements along the Lawrence Drive neighborhood shall be per staff's September 10, 1980, mitigated negative declaration memo and subject to the City Engineer's approval. 9. The optional design -and improvement standards proposed are appropriate for this project in that they will: (1) produce a more desirable and livable community; (2) create a better community environment through dedication of public areas and rearrangement of lot size; (3) reduce the danger of erosion; (4) reduce the area and unsightliness of cut and fill banks; and (5) result in a community which is a substantial improvement over the community which could have been developed by following the standard subdivision requirements. R 4326 � n Resolution No. 4326 (1980 Series) Page 2 Tract 935 SECTION 2. That the approval of the tentative map for Tract 935 be subject to the following conditions: Public Utilities 1. Subdivider shall extend sewer and water lines to ends of all dead -end streets to satisfaction of the City Engineer. 2. Subdivider shall install 8" sewer mains in through streets and 6" sewer mains in cul -de -sac. 3. Subdivider shall provide public utilities easements to the approval of all utilities companies and City Engineer. 4. Subdivider shall install water lines throughout the tract sized to provide 1000 gallons per minute fire flow at all fire hydrants. 5. Sewer line elevation shall be set to ensure grades to provide sewers capability to the area west of subdivision shown on General Plan as a minor annexation area. Streets 6. Subdivider shall extend Rockview Place from tract boundary to Perkins Lane. Subdivider shall install full street pavement, curb, gutter and sidewalk on west side of the street and AC berm on east side of the street. 7. Subdivider shall extend street to westerly line of proposed park. A 1 ft. no access strip shall surround the street stub. Subdivider shall provide full street improvements across park frontage of said street extension. 8. Subdivider shall relocate access road to city water tank and provide surface treatment on said road equal to existing surface. 9. Subdivider shall dedicate a 1 ft. no access strip at the ends of all dead end streets. "Drainage 11. Subdivider shall obtain permission from State Department of Transportation to allow drainage from lots 16 - 18 to drain to Broad Street. If permission is not granted, these lots shall remain in open space unless provision to drain the lots to the satisfaction of the City Engineer are made. 12. Subdivider shall construct underground drains for lots 1 -= 18 aind.'.32 = _'.42i.ituth drop inlets to the approval of the City Engineer. Lots shall be rough graded to drain to drop inlets.. A 10 -ft. drainage easement shall be granted to the city over said drain. C Resolution No. 4326 (1980 Series) Page 3 Tract 935 Miscellaneous 13. Subdivider shall dedicate to the city the proposed park ;::.(1.5 acres). Subdivider shall improve park with grass ground cover and automatic sprinkler :.system:to.the..:satisfaction of the Parks and'Recreation Director. The following credit will be given: .70 acres (100% park dedication requirement) .80 acres (Open Space for optional design subdivision) 14. Subdivider shall remove all existing buildings, structures, foundations and fences within tract boundary and shall dispose of on -site wells to the satisfaction of the Chief Building Inspector and County Health Department. 15. Subdivider shall address all lots in the tract as shown on the attached addresssing plan (Exhibit A). 16. Final map shall show street name of Blue Rock Drive for portion of street identified as Stoneridge Drive along southerly boundary of the tract and Blue Rock Court for cul -de -sac off said street. 17. Note shall be placed on the final map stating that lot 1 of this tract shall not be developed until the city approves a condominium subdivision for the property consistent with city approved planned development PD 0890. 18. Final map shall not be approved until final map for Minor Subdivision 79 -048 is approved and recorded creating tract boundary as a legal lot of record. 19. A note shall be placed on the final map indicating that all remnant lots between parcel 2 of Minor Subdivision 79 -048 and the tract boundary shall not be buildable lots until resubdivided with contiguous property.. 20. Final map shall show the 18 proposed lots along the north tract boundary (Lots 1 - 18) reduced in number to 16 lots with side lot lines matching the lot lines of adjacent tract. 21. This resolution shall be effective upon the effec[ive.date of Ordinance No. 871 , rezoning this property from R.71r R -2 and A /C40_ to R -1 -PD. In the event Ordinance No. 871 is not effective on or before January 2, 1981 , this resolution shall expire. The tentative, map hereby approved shall:.expire 18 months from the date of adoption of this resolution, unless extended by-later action of the council. J Resolution No. 4326(1980 Series) Page 4 Tract 935 On motion of Councilman Munger and on the following roll call vote: , seconded by Councilman Bond AYES: Councilmembers Munger, Bond, Dunin and Mayor Cooper NOES: Councilwoman Billig ABSENT: None the foregoing resolution was passed and adop ATTEST: City C c J. itzpatrick APPROVED: City st ative Officer ... zn,440�0 - City Attorney Community De e16pmen irector Clity- Engineer his 18th day of November, 1980. R. Cooper U12%now lip V. UN ct. �17 ri I l . i a RESOLUTION NO. 4325 (1980 Series) A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO APPROVING ANN AGREEMENT BETWEEN THE CITY AND COUNTY GRANTING CITY AN OPTION TO PURCHASE THE VETERANS MEMORIAL BUILDING BE IT RESOLVED by the Council of the City of San Luis Obispo as follows: SECTION 1. That certain agreement, attached hereto marked Exhibit "A" and incorporated herein by reference, between the City of San Luis Obispo and County of San Luis Obispo is hereby approved and the Mayor is authorized to execute the same. SECTION 2. The City Clerk shall furnish a copy of this resolution and a copy of the executed agreement approved by it to: County of San Luis Obispo Finance Director, City Finance Director On motion of Councilwoman Billig , seconded by . Councilman Munger , and on the following roll call vote: AYES: Councilmembers Billig, Munger, Dunin and Mayor Cooper NOES: Councilman Bond ABSENT: None the foregoing Resolution was passed ATTEST: CI E .1r FITZPATRICK APPROVED: City Administrat' e Officer 37 ty Array / i iir t ( R 4325 0 r �1 A G R E E M E N T BETWEEN THE CITY OF SAN LUIS OBISPO AND THE COUNTY OF SAN LUIS OBISP-O TO GRANT THE CITY AN OPTION TO PURCHASE THE VETERANS tiEMORIAL BUILDING This Agreement, made and entered into this 18thday of November 1 1980, by and between the City of San Luis ' Obispo, a chartered.municipal corporation (here- inafter referred to as "Optionee ") and the County of San Luis Obispo, a. public entity, (hereinafter referred to. as "Optionor "). WITNESSETH: WHEREAS.- Optionee desires to obtain option to pu.r,chase the Veterans Memorial Building, currently owned by the..Optionor. anc WHEREAS; Optionor desires to sell such an- option to Optionee. NOW;'.THEREFORE, it is agreed as follows: Optionor hereby grants Optionee the right and option to purchase the real property described as follows: Lots 1, 29 31 11,12 and 13 of Block 137, Block "C" and that 'abandoned portion of "Park Street" lying between Mill Street and Palm Street in the Phillips Addition, City of'San Luis Obispo. for a purchase price of $1.00. -Terms and Conditions Optionee shall pay to Optionor the total purchase price of $1.00: Optionee's right_ and option to purchase the property shall be effective on the day first written above and shall terminate six months thereafter. .During the six month period, Optionor shall not dispose of said property nor allow any other person or agency to dispose of same without the consent of Optionee.. In consideration of this Option, privileges and rights designated by Optionor .to Optionee for the time above mentioned, Optio,nee shall pay the. sum of $1.00. Encumbrances: Optionee shall take title to the property subject to covenants, conditions, restrictions; reservations, rights; rights of way and easements of record. Personal_ Property: Optionor reserves the right: to remove some or all of the personal property located in said building. Said personal property to be removed shall be inventoried and said inventory submitted to City prior to delivery of :quitclaim deed to the real property. County Offices Ootionor reserves the riaht to retain a leasehold interest,. at cost r�- covery rent for a period of time after transfer of title. to said property for the purpose of housing Courts and Veteran Services Offices in space currently occu- pied on said premises. Under no circumstances shall tenancy of Courts use extend beyond December 31; 1981 at cost recovery rents. Cost recovery rents paid here- under shall reoresent a reimbursement to Optionee of the actual expenses caused by tenancy of Optionor, pa..-able on a monthly billing from Optionee to Optionor. Evidence of Title: Optionee shall title, through title exaense of ootionee. have the obligation to satisfy itself of sufficiency of search or policy of title insurance at the sole cost and Possession: Possession shall be delivered to Optionee. upon recordation of the Ouitclaim Deed. Notices: By acceptance hereof, Optionor warrants that he has no notice of violations relating to the property from City, County or State agencies. . Time: Time is' of; the - essence of. th ..is'. aereement. Expiration of Options: If not exercised, :this option shall ;expire 'six (6) months from the date of execution of this Option by both parties hereto, and Optiarcr shall be released from all obligations hereunder; -legal `or equitable. Exercise _of Option: The option shall be exercised by mailing or delivering written notice to the Optionor prior to the expiration of this option. Notice, if mailed, shall be by certified mail; postage prepaid, to the Optionor at Department of General Services, 1009 Monterey Street, San Lui.s Obispo, CA :93406, and shall be deemed to have been given upon the day shown on the postmark of the envelope in which such notice is mailed. T ONEE OPTIONOR CITY inn COUNT OF ShN LUIS 00315 OU 011 IV LUI n IJY uVViVii Vr Jnn wig voi�rV By yor ynn R. coop Chairman of the Board of Supervisors thorized by City Council action Authorized by Board of Supervisors action November 18 1980 on 1980 ATTEST- ATTEST: CITY CLERK COUNTY CLERK By: By: itzpatrick PPROVED AS TO FORM: APPROVED AS TO FORM AND LEGAL EFFECT CITY ATTORNEY JAMES B. LINDHOLM, JR. COUNTY COUNSEL George T ac er AM: & AGREEMENTS _z3 RESOLUTION NO. 4324 (1980 Series) A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO APPROVING AN AGREEMENT BETWEEN THE CITY AND ECONOMIC OPPORTUNITY COMMISSION TO PROVIDE FIVE THOUSAND FIVE HUNDRED AND FIVE.DOLLARS ($5,505) FOR SERVICES PROVIDED FROM JULY 19 1980 ` - JUNE 30, 1981. BE IT RESOLVED by the Council of the City of San Luis Obispo as follows: SECTION 1. That certain agreement, attached hereto marked Exhibit "A" and incorporated herein by reference, between the City of San Luis Obispo and Economic Opportunity Commission is hereby approved and the Mayor is authorized to execute the same. SECTION 2. The City Clerk shall furnish a copy of this resolution and a copy of the executed agreement approved by it to: Economic Opportunity Commission, HRC, City's Finance Director On motion of Councilwoman Billig seconded by Councilman Munger and on the following roll call vote: AYES: Councilmembers,Billig, Munger, Bond, Dunin and Mayor Cooper NOES: None ABSENT: None the'foregoing Resolution was passed and adopt ATTEST: !/ CITY RK J.H. FITZPATRICK APPROVED: City i' i i 1 Officer City &eF4-4ey Finance Direc 18th day of November , 19 8G R 4324 A G R E E M E N T Economic Opportunity Commission THIS AGREEMENT, dated July r1, 1980, for the convenience of the parties hereto, is between the CITY OF SAN LUIS OBISPO, a municipal corporation of California (referred to herein as "City "), and ECONOMIC OPPORTUNITY COMMISSION of San Luis Obispo County, an unincorporated association (referred to herein as "EOC "). WITNESSETH WHEREAS, EOC has requested City to contribute.to EOC's Child Care Resource Center's human service program of providing child care respite services to ". . those partents with low- income or emergency needs due to extenuating circumstances such an incapacitation /hospitalization, emergency job search, and /or counseling /mental health purposes ", as set forth in Exhibit "A" attached hereto; and WHEREAS, said child respite care services will be available to residents of the City, thereby serving both a public and a municipal purpose: NOW, THEREFORE, City and EOC, for and in consideration of the mutual benefits, promises and agreements set forth herein, do agree as follows: 1. EOC agrees to continue to make its child care respite available"to residents of the City of San Luis Obispo on a regular basis for the period July 1, 1980 through June 30, 1981. 2. City agrees to pay EOC a total sum of Five Thousand Five Hundred five dollars ($5,505) for services actually provided during said period, payable monthly on a voucher basis on or before the last day of each and every month, commencing July 30, 1980 and continuing through June 30, 1981. 3. EOC will provide City with monthly summary reports describing the type and. quantity of services provided, and listing funds expended and funds received by EOC /CCRC from other sources. Said reports shall be in a form approved by City Human Relations Commission (Exhibit "B" attached). 4. EOC and all of its agents, representatives, and participants in any manner 0 in the performance of EOC's obligations and duties hereunder shall be employees, inde- pendent contractors, or volunteers for EOC and.shall not for any purpose be considered as employees or agents of City. 5. Funding hereunder is not,. and shall not be construed as, a commitment or promise to fund EOC at any future date following the term of this agreement. 6. EOC agrees to hold City harmless, and to defend City against, from and in any claim action, proceeding or hearing wherein the allegation charging liability on the part of the City as a result of any act or omission, negligent or otherwise, of EOC. 7. The City Council may by motion terminate this Agreement at its sole discretion after a public hearing held upon ten (10) days written notice to EOC. Said termination shall be effective thirty (30) days after City mails notice of termination to EOC. 8. For purposes of notice under this Agreement, all notices shall be considered effective upon being sent by certified mail to the following addresses: City: City Clerk P. 0. Box 321 San Luis Obispo, CA 93406 EOC: Economic Opportunity Commission 1508 Marsh Street San Luis Obispo, CA 93401. IN WITNESS WHEREOF, the parties hereto have executed this agreement by their proper officers duly authorized. ATTEST: e. -:k. FrrVATRICK City Clerk J.H. Fitzpatrick ECONOMIC OPPORTUNITY COMMISSION By Ch "airpe:ison V By Vice- Chairpe n CITY OF SAN LUIS OBISPO By s /LYNN! R. CO End Mayor Lynn R. Cooper By HRC Chairperson dAS III. Program Objectives What we are proposing is a simple solution to a complex problem. We plan to provide 3744 hours of child care referrals and reim- bursements-to eligible parents in need of respite child care. Parents would utilize the CCRC Vendor Payment zystem for those instances when they are incapacitated /hospitalized, involved in search for employment, or in need of time away from children for counseling or other mental health purposes. The program will offer assistance where there are no other sources to draw upon. It is the intent of this program to support the family in time of need or crisis to help alleviate stress and thereby enrich the lives of children and parents. Exhibit GUIDELINES FOR REPORTING results of city funding of Economic Opportunity Commission July 1, .1980 - June 30, 1981 Philosophic Assumptions Aim to help people help themselves General Guidelines: EXHIBIT B 1. Determine what services are needed by persons within the city. 2. Determine how the city should provide or contract for such services. 3. Determine how to measure performance. 4. Pay for services rendered upon certification of delivery. Specific Guidelines: 1. Service - Child respite care to those parents with low- income or emergency needs. 2. Agency - Economic Opportunity Commission of San Luis Obispo County, Inc. 3. Measurement of performance — unit cost per client. 4. Payment- monthly - upon receipt of the following: a. Summary of persons assisted during past quarter, including: — number families, and number and,ages of children, - place of residence,(SLO City, SLO County, other - city by name if within the County) - number of respite hours provided (per child and total), - summary of type, service, and amount of in -kind services, - such other statistical data as may be helpful to EOC /CCRC, and information for reporting purposes. b. Director's Report - for month immediately past. c. Budget Report* - for month immediately past. d. CCRC Advisory Board Minutes - for meetings held during past month. 5. Agency to provide current copies of its bylaws /constitution and current list of board members and officers. 6. Agency to notify HRC of all regular and special meetings of'CCRC Advisory Board. 7. Agency to provide for an annual audit by an independent auditor or by an auditor as selected by City. *any travel reimbursements contained therein to be paid by organization's treasurer only upon receipt of appropriate vouchers. RESOLUTION NO. 4323 (1980 Series) A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO ADOPTING A POLICY REGARDING BONDING IN SUBDIVISIONS WHEREAS, the City of San Luis Obispo ascertains that all public improve- ments within subdivisions are installed in a timely manner, and WHEREAS, the City wishes to be assured that all improvements will be completed should there be a default on the part of the developer, and WHEREAS, the City does not wish to impose unnecessary cost on the devel- oper which might reflect in increased housing cost, therefore BE IT RESOLVED by the Council of the City of San Luis Obispo that the following is the policy of the City: Section 1. Bonds guaranteeing improvements shall be calculated utilizing bid prices acceptable to the City Engineer. Section 2. A contingency of 10% will be added, and an inflation factor not to exceed 10% may be added,on all development projects. Section 3. Any form of collateral acceptable to the City Attorney and City Council may be substituted for a performance bond. If a "set- aside" form of collateral is utilized its use shall be subject to the "set- aside" procedures dated November 18, 1980 and incorporated by reference herein. Section 4. A labor and materials bond or other guarantee acceptable to the City Attorney and City Council shall be posted in the amount of 50% of the value of the performance bond.or "set- aside" letter. Section S. A condition shall be included within subdivision agreements stating that without specific approval of the City Council, no building permits will be issued or occupancy granted after the expiration date of the agreement until completion and acceptance of all public improvements. R 4323 i� Resolution No. 4323 -2- (1980 Series) Section 6. Utility company.installation costs will not be included in bonding costs. However completion of all conduit work will be required.prior to street paving. Each utility must submit to the City Engineer, a "readiness to serve" letter prior to City acceptance of the public improvements in a subdivision. Resolution No. 4323 �,�' -3- (1980 Series) On motion of Councilman Munger seconded by Councilman Dunin, and on the following roll call vote: AYES: Councilmembers Munger, Dunin, Billig, Bond and Mayor Cooper NOES: None ABSENT: None the foregoing resolution was passed and adopted this 18th day of November 1980. ATTEST: CITY t J. FITZPATRICK I:1W'iiil114 :103 City Adkinisfritive Officer City Attofney Director of Public Services K • ,Iii: TN Ar RADA [;A i E I i E A city of san Us OBIS PO PUBLIC SERVICES DEPARTMENT Post Office Box 321 — San Luis Obispo, CA 93406 — 805/541 -1000 October 1, 1980 MEMORANDUM TO Lee Walton FROM . Dave Romero SUBJECT Bonding for Subdivisions At its meeting of August 20, 1979, the City Council approved a procedure for bonding public improvements in subdivisions (Exhibit A). Shortly thereafter several developers appealed the procedure (Exhibit B). In response to this letter, City staff, utility company representatives, and developer representa- tives met in January 1980 and arrived at the following consensus comments regarding the approved procedure. Discussion Regarding Bonding for Subdivisions (Refer to Peterson memo of August 21, 1979) 1. Present wording is very restrictive. Item 1 should be reworded as follows: "Bonds guaranteeing improvements shall be calculated utilizing bid prices acceptable to the City engineer." Bonds are calculated on the basis of 100% performance.and 50% labor and materials, thus giving 150% coverage at the beginning of the subdivision and increasing coverage as the development proceeds. A 10% contingency should furnish ample protection for the City since original estimates are carefully made and checked by the City. Even if the 10% were to-prove insufficient on some occasion, the City still has ample control in that it simply can refuse to accept improvements and release bonds until all work is completed. 2. Should be reworded as follows: "A contingency of 10% will be added on all development projects." The inflation factor was to be added to bonds to protect the City in the event the developer failed to, perform and the City had to contract for the improvement work. As it turns out, the City will probably never find itself in the position of having to complete the work. Should the developer be unable to perform, the lender will take over, since he has the primary financial involvement and is vitally interested in seeing that lots or houses are salable. The City has ample leverage in assuring completion of improve- ments, by restricting occupancy and /or issuance.of building permits. g -1 Lee Walton Re: Bonding for Subdivisions October 1, 1980 Page 2. 3. The concern of staff in asking for an inflation factor is that -a developer might not start any public improvements until the expiration of the agree- ment (usually 18 months). If the City should then have to take over the project, construction costs would probably have risen in the neighborhood of 20 to 25 %. During our meeting it was pointed out that a bond covers the full improve- ment of the project regardless of cost, therefore the City is assured that all improvements will be completed even if the cost is estimated low at the initial stage. In a letter of credit arrangement, the funds are released while 10% is withheld in the account. This 10% is in addition to 10% con- tingency estimate. If a developer failed to pursue the improvements within the 18 -month period and the City had grossly underestimated the cost of the improve- ments, it is possible that there would be insufficient funds in the account to pay for all the required improvements. However, the developer and the lender have a much greater interest than the City in seeing that these improvements are completed and accepted for City maintenance. Therefore, it is unlikely that the City will ever be called upon to complete public improvements within a subdivision. Therefore, the additional inflation factor added to the estimate merely creates an additional cost that the developer presumably has reflected in increased housing costs. This item should be eliminated. 4. There is mixed feeling among developers as to whether the bond or the letter of credit approach is preferrable. From the developer's standpoint, ,a bond is generally more expensive since bonding companies now require collateral (a letter of credit is acceptable) prior to issuing the bond, thus the develop- er must pay extra cost. On,the other hand, the developer may have other collateral acceptable to the bonding company and may thus save the cost of a take out loan for purposes of the bond. A bond allows the developer more flexibility in paying subcontractors than does the letter of credit (where the City must approve all progress payments for public improvements). In short, it depends on the developer's individual circumstances whether the bond or letter of credit approach is preferrable. The City is amply protected under either approach. The bond is written to guarantee installation of all public improvements regardless of stage of completion. The City has never acted against a bond, however the one time we threatened to, we were involved in long phone conversations, letter writing and delays as the bonding company attempted to get the .developer, (who was go- ing bankrupt) to complete the work. The problem finally.resolved itself as- a new developer filed a new subdivision over the old one and finished the work. The letter of credit approach requires careful City estimates at the time of setting the amount and careful progress estimates as funds are released for payment. The City adds a 10% (or greater) contingency on the original- estimate and retains in the.take out account, 10% of progress payments, thus the City O is protected except for a gross error on the City's part. In the event of a .g-�Z, n n Lee Walton Re: Bonding for Subdivisions October 1, 1980 Page 4 RECOMENDATION: It is my recommendation that the procedures be modified to read as follows: 1. "Bonds guaranteeing im; acceptable to the City 2. A contingency of 10% 3. Any form of collateral may be substituted for )rovements shall be calculated utilizing bid prices Engineer." will be added on all development projects. acceptable to the City Attorney and City Council a performance bond. 4. A labor and materials bond or other guarantee acceptable to the City. Attorney and City Council shall be posted in the amount of 50% of.the value of the performance bond. S. A condition shall be included within subdivision agreements stating that without specific approval of the City Council, no building permits will be issued or occupancy granted after the expiration date of the agreement until semp�et-ien of all public improvements. 6. Utility company installation costs will not be included in bonding costs. However completion of all conduit work will be required prior to street paving. Each utility must submit to the City Engineer, a "readiness to serve" letter prior to City acceptance..of,.the public improvements in a subdivision. I DFR:yh Attachments cc: Wayne Peterson Rob Strong Stan Bell Leonard Blaser Charles French Vince Fonte John King O Lee Walton ® Re: Bonding for October 1, 1980 Page 3 0 n, Subdivisions gross error where there were insufficient funds to complete the public improvements, the developer or the lending agent would still have the over- whelming interest in seeing that the improvements are completed and accepted. Extra leverage is provided by the new City policy of not allowing building permits or occupancy if public improvements are not completed prior to the expiration date of the subdivision agreement. It was the consensus of the group that,the City is amply protected with either a bond or a letter of credit, therefore both alternates should be included. S. No change 6 No change. Extra item -- Inclusion of utility company costs in improvement bond (Refer to Exhibit C, Peterson memo of September 24, 1979). Utility companies have certain formulas and policies for calculation of installa- tion costs in new developments. Often the developer receives substantial refunds or has minimal initial financial investment when the anticipated speed of hous- ing construction is taken into account. Each project is worked out individually with the developer. The City will probably never find itself in the position of having to complete utility work should the developer fail to perform, since the lender has a vital interest in seeing that improvements are completed, thus resulting in a salable product. The City has ample control to require these utility improvements by its authority to simply not allow paving of streets until required work is completed. Utilities should not be included in subdivision bonds. 3 -3 RESOLUTION NO. 4322 (1980 Series) A RESOLUTION OF THE COUNCIL OF'THE CITY OF SAN LUIS OBISPO INCREASING PARK AND RECRE- ATION FUND APPROPRIATIONS FOR THE 1980/81 FISCAL YEAR BE IT RESOLVED by the Council of the City of San Luis Obispo as follows: SECTION 1. The following appropriation account be increased to provide additional funding for The Pigeon Population Control Program within the down- town business area. ACCOUNT NO. DESCRIPTION AMOUNT 50 11- 5714 -405 Parks and Landscape Maintenance $650.00 Pigeon.Control Program On motion of Councilwoman Billig 5 Councilman Munger , and on the following roll call vote: AYES: Councilmembers Billig, Munger, Bond, Dunin and Mayor Cooper NOES: None ABSENT: None the foregoing Resolution was passed and 19 80 ATTEST: CITY CL J. H. FITZPATRICK APPROVED: Ci�ministrative Officer 15 City Attorney it 'nanc ecto this 18th day of November , e6--, R. COOPER / R 4322 e__. RESOLUTION N0..4321(19 80 Series) A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO APPROVING AN AGREEMENT BETWEEN THE CITY AND BLUEBIRD ENTERPRISES, BE IT RESOLVED by the Council of the City of San Luis Obispo as-follows: SECTION 1. That certain agreement, attached hereto marked Exhibit "A" and incorporated herein by reference, between the City of San Luis Obispo and Bluebird Enterprises is hereby approved and the Mayor is authorized to execute the same. SECTION 2. The City Clerk shall furnish a copy of this resolution and a copy of the executed agreement approved by it to: Bluebird Enterprises., City Attorney and Director of Finance. On motion of Councilwoman Billig ,seconded by Councilman Bond and on the following roll call vote: AYES: Councilmembers Billig, Bond, Dunin, Munger and Mayor Cooper NOES: None ABSENT: None the foregoing Resolution was passed and adopted this 18th day of November 19 80. ATTEST: i '� • R 4321 APPROVED: City Admini ve Officer City Attorney linan-ce ire or Exhibit "A" AGREEMENT FOR PERSONAL SERVICES This Agreement, by and between the City of San Luis Obispo, a chartered municipal corporation (hereinafter referred to as "City "), and Bluebird Enterprises, an independent contractor (hereinafter referred to as "Contractor "); WITNESSETH: WHEREAS; Bluebird Enterprises is a licensed pest control operator capable of trapping and disposing of pigeons; and WHEREAS, the City desires to employ said Contractor as an independent contractor to provide certain service not currently performed by City personnel; NOW, THEREFORE, City and Contractor for and in consideration of the mutual benefits, agreements and promises set forth herein aaree as follows: L. Commencing December 1, 1980 Contractor shall utilize its utmost skill and best efforts to trap or capture, within the City of San Luis Obispo, in a humane manner and under the.supervision of the City Administrative Officer, or his designee, pigeons found to be in or upon the following: a. Public buildings, streets, parks or squares; or b. Private buildings to which access for trapping has been obtained by the Contractor. Said trapping shall. be completed on May 31, .1981. 2. Contractor may,for the purpose.of computing the number of pigeons trapped or captured, include nestlings. Provided, however, that said nestlings may not constitute more than fifteen (15) percent of the birds to be trapped or captured. 3. Contract hall, on the first day of eac tenth during the term of this agreement, deliver written notice to City giving the general location in which its equipment will be placed during the next following 30 -day period. No traps may be placed in or upon private buildings.without prior authorization by owner or operator of said buildings. 4. Contractor shall maintain in each trap an adequate supply of pigeon feed and water and shall service the traps twice per week unless City approves in writing a reduced service level which will not be detrimental to the health of the trapped pigeons. 5. Contractor shall provide all materials, tools, supplies and personnel . necessary to perform all of the terms of this agreement including, but not limited to, traps and pigeon feed and water. 6. Contractor shall dispose of trapped pigeons in a manner approved in writing by the City Administrative Officer or his designee. Contractor shall not dispose of the.pigeons by sale to gun clubs or dog trainers. 7. City agrees to pay Contractor the sum of One Thousand Three Hundred Dollars ($1,300.00) for the capture and disposal of pigeons for a six -month period of time commencing on December 1, 1980.. 8. Contractor shall supply City with a written report on or before March 1, 1981 stating the number of pigeons trapped. City shall pay the sum of Six Hundred and Fifty Dollars ($650.00) upon the receipt of said report as a.progress payment under this agreement. 9. Contractor shall obtain all appropriate licenses from the county and the City including, but not limited to, City business license. 10. Hold Harmless Agreement Contractor hereby agrees to hold the City harmless from, to defend the City against, and to indemnify the City from all claims, demands and suits r ^. made against the CICy, its officers, or its employees, including attorneys' fees and court costs incurred by the City arising from any act or omission on the .part of the Contractor, its officers, employees, subcontractors„ agents, guests or its invitees, in the prosecution of any operation, or portion thereof, under this contract. 11. Insurance Throughout the term of this contract, the Contractor shall maintain insurance to protect the Contractor from claims of bodily injury and property damage liability which may arise from any operation or portion thereof under the contract. The required types of coverage are: Comprehensive General Liability Manufacturers and Contractors coverage, Products and Completed Operations coverage, and contractual liability coverage for this contract with combined single limit of liability for bodily injury and property damage of $300,000 per occurrence, An additional Insured Endorsement in favor of City. A 30 -day written notice of Cancellation Endorsement in favor of the City. It is the Contractor's responsibility to evidence such insurance by furnishing to the City a Certificate of Insurance or other forms as the City, in its sole discretion, may require. If the Contractor fails to maintain said insurance, the City may, at its option., respond to any claim,.demand, or suit arising out of the Contractor's operation, or portion thereof, under the contract without-waiving any of its rights under this agreement.. IN 1. This is an agreement for personal services and is not assignable without the prior written approval of the City. 2. Notwithstanding or any other representation, oral or written, by the parties, including any and all agents or representatives thereof, Contractor 3. / I at all times cover,.- by the terms of this agreement acting as a free and, independent Contractor and not as an employee of the City. 3. Aforementioned services shall continue through May 31, 1981 providing, however, that either party may terminate this agreement by two weeks written notice to the other party. For purposes of a notice under this agreement all notices shall be considered effective upon being sent by certified U.S. mail to the following addresses: CITY: City Clerk City of San Luis Obispo P. 0. Box 321 San Luis Obispo, CA 93406 CONTRACTOR: Bluebird Enterprises 6408 S. Fig Fresno, CA 93406 IN WITNESS whereof the parties hereto affix their signature hereto this 18th day of November , 1980. ATTEST: 514.}i. FITZPATRICK City Clerk J.H. Fitzpatrick APPROVED: minis ati ve Officer 4. CITY OF SAN LUIS OBISPO s/LYNN R. COOPER Mayor Lynn R. Cooper BLUEBI,R% ENTERPRISES By RESOLUTION NO. 4320 (1980 Series) A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO GIVING NOTICE OF A GENERAL MUNICIPAL ELECTION TO BE HELD ON MARCH 3, 1981 TO VOTE ON A PROPOSED AMENDMENT TO CITY OF SAN LUIS OBISPO CHARTER SECTION 602, TO ALLOW PUBLICATION OF A SUMMARY OF PROPOSED ORDINANCES IN LIEU OF PUBLI- CATION OF THE FULL TEXT. WHEREAS; City of San Luis Obispo Charter Section 602 present -ly requires that no ordinance may be passed by the Council until the full text of the ordinance is published in a newspaper in the City of San Luis Obispo at least three days before its adoption; and WHEREAS, this Council is of the opinion that the Charter should be amended to allow the Council, in its discretion, to determine that a summary of any proposed ordinance may be published in lieu of publication of the—full text of the ordinance. NOW, THEREFORE, BE IT RESOLVED by the Council of the City of San Luis Obispo as follows: SECTION 1.. A general municipal election is hereby ordered to be held on Tuesday, March 3, 1981 for the purpose of voting on a. proposed amendment to Charter Section 602 which would allow the Council, in its discretion, to determine that a summary" of any proposed ordinance may be published in lieu of the full text of the ordinance. SECTION 2. Said proposed Charter amendment would amend Section 602 of the Charter of the City of San Luis Obispo to read as follows: SECTION 602. Requirements of Ordinance. (A) With the sole exception of ordinances which take effect upon adoption referred to in this article,.no ordinance shall be passed by the Council on the day of its introduction nor within five (5) days thereafter, nor until its publication at least once in full in a newspaper of the City of San Luis Obispo at least three (3) days before its adoption; and in case of amendment being made thereto before the final adoption of the ordinance, the amended portion or portions of said ordinance must in like manner be republished at least one day before its adoption as amended, provided that no less than a full section shall be published. The correction of typographical or clerical errors shall not constitute an amendment within the meaning of the foregoing sentence. R 4320 Resolution No. 4320 (1980 Series) i� (B) The publication of ordinances as required by subdivision (A) 'be satisfied by the publication of a summary of the proposed ordinance in lieu of publication of the full_text.as required in subdivision (A). At the time the proposed ordinance is introduced, the Council shall determine whether the full text of the ordinance shall be published or whether a summary shal be published; if the Council fails-to-so-determine the full text shall be published. If.the Council determines that a summary shall be_ published, the summary shall be approved by City Attorney.__A copy of the full text of'the proposed ordin shall be on file in the office of the City Clerk on and after first business day following its introduction and shall.be available to any _interested member of the public. (The provisions to be added by the proposed Charter Amendment are those provisions underlined -in the proposed Section 602, immediately above). SECTION 3. The ballot format for the proposal to amend Section 602 shall be substantially as follows: .`CITY MEASURE`' C Shall City Charter Section 602 be amended to allow publication of "a summary of. a proposed Yes ordinance in lieu of publication of the full No text of a proposed ordinance? SECTION 4. City Clerk shall certify to the passage and adoption of this Resolution and shall publish and circulate the Resolution in accordance with the requirements of the California Elections Code. On motion of Councilman Munger , seconded by 'Councilman Bond _ , and on the following roll call vote: AYES: Councilmembers Munger, Bond, Billig, Dunin and Mayor Cooper. NOES: None ABSENT: None the foregoing Resolution was passed and adopted this 18th day of November 1980. 1 rJ Resolution No. 4320 (1980 Series) ATTEST: CITY CL J.H. W12PATRICK APPROVED: City i E trative Officer City Attorney o RESOLUTION N0: 4319 (1980 Series) A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO CALLING A GENERAL MUNICIPAL ELECTION TO BE HELD IN SAID CITY ON TUESDAY, MARCH 3, 1981, FOR THE PURPOSE OF VOTING ON SALARY INCREASES FOR THE MAYOR AND CITY COUNCILMEMBERS. WHEREAS, the City Council of the City of San Luis Obispo has adopted Resolution No. 3799 (1979 Series), a resolution to place a Mayor and Councilmembers salary increase on the next election ballot for consideration by the votes of San Luis Obispo; and WHEREAS, the next election to be held in the City of San Luis Obispo is a General Municipal Election to be held on March 3, 1981; NOW, THEREFORE, BE IT RESOLVED by the Council of the City of San Luis Obispo as follows: SECTION 1. A general municipal election is hereby ordered to be held on Tuesday, March 3, 1981 for the purpose of iroting on the following measure: CITY MEASURE R COMPENSATION OF MAYOR AND COUNCILME11BERS. Shall the salary of the Mayor be increased to Five Hundred Dollars ($500.00) per month and Councilmembers' increased to Three Hundred and Fifty Dollars ($350.00), per month? Salary increase Yes Salary increase No SECTION 2. The City Clerk shall certify to the passage and adoption of this resolution and shall publish and circulate the Resolution in,.accordanc&rwith.the : requirements of the California Elections Code. On motion of Councilman Munger , seconded by Councilman Bond - V and on the following roll call vote: AYES: Councilmembers Munger., Bond, Billig, Dunin and Mayor Cooper NOES: None ABSENT: None R 4319 } ` .Resolution No. 4319 (1980 Series) the foregoing Resolution was passed and adopted ATTEST:, CITY CLE PATRICK APPROVED: City Administrative Officer City Attorney 18th day of Nov,,b,, 1980 Y" RESOLUTION NO. 4318(1980 Series) A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO GIVING NOTICE OF A GENERAL MUNICIPAL ELECTION TO BE HELD ON MARCH 3, 1981, TO VOTE UPON A PROPOSED CHARTER A14ENDMENT WHICH WOULD PROVIDE THAT THE GENERAL MUNICIPAL ELECTION FOR CITY ELECTIVE OFFICIALS SHALL COINCIDE WITH THE DATE MANDATED BY STATE LAW FOR SCHOOL BOARD ELECTIONS. WHEREAS, California Education Code Section ,1111 has been amended by the State Legislature to change the date of school board elections to the first Tuesday after the first Monday in November in odd numbered years; and WHEREAS, the cost savings of consolidated elections make it advantageous to the City to hold general municipal elections at the same time as school board elections. NOW, THEREFORE, BE IT RESOLVED by the Council of the City of San Luis Obispo as follows: 1. A general municipal election is hereby ordered to be held on Tuesday, March 3, 1981, for the purpose of voting upon a proposed chart_r amendment as herein- after set forth. 2. The proposed charter amendment would: (a) Change the date of the City's general election from the first Tuesday after the first Monday in March of odd numbered years to the first Tuesday after the first Monday in November of odd numbered years; and (b) Change the date of taking office for elected officials from the first day of April to the first day of December; and (c) Extend the terms of current office holders whose terms ordinarily would expire in April of a given year to December of the same year, and except those periods of extension from the eight successive year service period which results in a disability to hold office. 3. Said proposed charter amendment amends two charter sections to read as follows: SECTION 302. General Municipal Elections. General municipal elections to fill elective offices shall be held R 4318 Resolution No. 4318 (1980 Series) in the City on the first Tuesday after the first Monday in November in each odd numbered year. SECTION.404. Term of Office. (A) The term of the Mayor shall be two years, and the terms of the Council members shall be four years.. (B) Terms shall commence on the first day of December at twelve o'clock noon following the election and each shall serve until a successor is elected or appointed and qualified. Ties in voting shall be settled by the casting . of lots. (C) Any other provisions in.this:Charter to the contrary notwithstanding: (1) The terms of office of the Mayor elected at the March 3,. 1981, general municipal election and the Council members elected at the March 6, 1979 general municipal election shall be extended-from two years and _four years respectively, until a successor is elected or appointed_and_qualified following the November 8, 1983 general municipal election; (2) The terms of-office of the Council members elected at the March 3, 1981 general municipal election shall be extended from four years until a successor is elected or. appointed and qualified following the November 5, 1985; general municipal election; (3) The approximate eight month periods of term extension set forth in subsections (1) and (2)-shall not be counted in determining the disability to serve set forth in Section_405_of this Charter. (The provisions to be changed by the proposed Charter amendment are those provisions underlined in the Section above). 4. The ballot format for the proposal to amend Sections 302 and 304 shall be substantially as follows: M Resolution No. 4318 (1980 Series) CITY MEASURE A Shall the City Charter be amended to change the date of the general municipal election, Yes the date of. taking office for elected officials, and adjust the terms of current No office holders accordingly,. as set forth in the proposed amendments to Charter Sections 302 and 304: 5. The City Clerk shall certify to the passage and adoption of this Resolution and shall publish and circulate the in accordance with the requirements of the California Elections Code. 6. This Resolution shall take effect upon its adoption. On motion of Councilman Munger seconded by .Councilman Bond and on the following roll call vote: AYES: Councilmembers Munger, Bond, Billig, Dunin and Mayor Cooper NOES: None ABSENT: None the foregoing Resolution was passed and adopted this ATTEST: CITY CLE .H. FITZPATRICK APPROVED: City Adm }nisfritive Offic City Attorney day of November , 1980. R. RESOLUTION NO.4317(1980 Series) A RESOLUTION OF THE CITY OF SAN LUIS OBISPO CITY COUNCIL APPROVING A TWELVE -MONTH TIME EXTENSION FOR MINOR SUBDIVISION 79 -162 WHEREAS the subdivider requests a twelve month time extension to receive approval of his final map.; and WHEREAS the Planning Commission.found that the request for time extension is justified, and recommends approval; and WHEREAS the Planning Commission further finds that ile subdivision design should be modified as requested by the subdivider; WHEREAS the City Council concurs with the Planning Commission findings; NOW THEREFORE the City Council resolves as follows: SECTION 1. That Minor Subdivision 79 -162 is granted a twelve -month time extension to September 18, 1981, subject to' revised tentative..map' design, original tentative map conditions as specified in City-Council Resolution..No. 3953 (1979 Series) attached hereto-and-revised variances as follows: 1. Subdivision variances are hereby granted as follows based on findings below:. Lot 1: 85 -foot average depth where 102 feet is required. Lot 2: 73 -foot average depth where 90 feet'is required. A. This variance does not constitute a grant of special privilege in- consistent with the limitations upon other properties in the same vicinity because of unique site characteristics. B. Because of unique dimensional characteristics of this property, and the presence of, and desire to save, mature scenic trees, the strict literal application of this ordinance would deprive the subject property of privileges generally enjoyed by other properties in the vicinity. C. The grant of this variance carries out the spirit and intent of this subdivision ordinance to provide usable lots in character with prevailing density and design of the neighborhood. On motion of Councilwoman Billig , seconded by Councilman Dunin , R 4317 Resolution No. 43 1980 Series) MS 79 -162 �' Page 2 and on the following roll-'.call vote: AYES: Councilmembers Billig, Dunin, Bond, Munger and Mayor Cooper NOES: None ABSENT: None the foregoing resolution was passed and ad 1980. ATTEST: City r c J.'H.-OFitzpatrick APPROVED: City A mi r i e icer ZA" City Attorney Community D telopmen irector this 18th day of November R.'Cooper i a RESOLUTION NO. 4316 (1980 Series) A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO GRANTING APPROVAL OF TENTATIVE MAP FOR MINOR SUBDIVISION 80 -141,, LOCATED AT 1340 SYDNEY STREET BE IT RESOLVED by the Council of the City of San Luis Obispo as follows: SECTION 1. That this council, after consideration of the tentative map of Minor Subdivision No. 80 -141 and the Planning Commission's recommendations, staff recommendations and reports thereon, makes the following findings: 1. The proposed parcel map and design are consistent with the general plan. 2. The site is physically suited for the proposed type and density of development, which is permitted by the R -1 zone. 3. The design is not likely to cause substantial environmental damage or cause serious public health problems. 4. The design of the proposed subdivision will not conflict with public easements for access through, or use of property in the proposed.subdivision. 5. The negative declaration environmental determination granted the project is appropriate. SECTION 2. That the approval of the tentative map for Minor Subdivision 80 -141 be subject to the following conditions: 1. Subdivider shall prepare a common driveway agreement for all lots using the proposed driveway and submit it to the city for approval and recordation prior to final map approval. Said common driveway agreement shall be con- sistent with provisions in the city Zoning Regulations for same. Final map shall show an easement over the common driveway. 2. Subdivider shall construct a 16 -ft. wide paved driveway, consistent with the tentative map in the event said driveway is not constructed as part of parcel map 79 -169. 3. Final map-.)shall be revised to show new lot line dividing parcel A and parcel B at 117 feet from street property line to be consistent with parcel map 79 -169. 4. A note shall be placed on the final map stating that a site plan for the development of parcel-A shall be approved by the City Community Development Director to ensure compatibility with development of adjacent lots. 5. Drainage improvements to the satisfaction of the City Engin�51t6 Resolution No. 431 ,980 Series) MS. 80 -141 Page 2 On motion of Councilman Dunin , seconded by Councilwoman Billig , And on the following roll call vote: AYES: Councilmembers Dunin, Billig, Bond, Munger and Mayor Lynn Cooper NOES: None ABSENT: None the foregoing resolution was passed and 1980. ATTEST: City c J.H. Fitzpatrick APPROVED: City dmi st v fficer City Attorney 4&ti� sosv� Community Ir elopm n Director ted/ this R. Cooper day of November I I J RESOLUTION NO. 4315 (1980 Series) A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO APPROVING A DISPLACEMENT STRATEGY AS PART OF THE CITY'S 1980 COMMUNITY DEVLEOPMENT BLOCK GRANT PROGRAM WHEREAS, on September 23; 1980 the federal Department of Housing and Urban Development approved the City's Community Development Block Grant Application for $350,000; and WHEREAS, as a condition of the grant,.HUD has required the City to prepare and submit a displacement strategy to the Los Angeles Area Office by November 28, 1980; and WHEREAS, the City Council accepted the federal grant and the conditions of the grant on October 22, 1980; and -WHEREAS, a displacement strategy has been prepared which points out methods of minimizing the displacement effects of the city's block grant program on low or moderate - income people; and WHEREAS, the displacement strategy is designed to address concerns.identified by HUD officials and by preliminary guidelines drafted by HUD. NOW, THEREFORE, BE IT RESOLVED by the Council of the City of 'San Luis Obispo as follows: SECTION 1. The City Council approves the attached Displacement Strategy identified' and. included as Exhibit "A ". SECTION 2. The City Council authorizes the City Clerk to forward 7 copies of the displacement strategy to the Los. Angeles office of the Department of Housing and Urban Development. On motion of Councilwoman Billie ,seconded by Councilman Dunin , and on the following roll call vote: AYES: Councilmembers Billig, Dunin, Bond, Munger and Mayor Cooper NOES: None ABSENT: None R 4315 Resolution No 4315 (1980 Series) the foregoing Resolution was passed and,adopte.d this 11th day of November 1980. ATTEST: Or JHCITY CL tzpatrick APPROVED: Cify.. is rative Officer City Attorney Director o Communi evelopment N RESOLUTION NO. 4314(1980 Series) A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO ACCEPTING A BID FOR WORD PROCESSING EQUIPMENT BE IT RESOLVED by the Council of the City of San Luis Obispo as follows: SECTION 1. To accept the bid of Lanier Business Products to furnish word processing equipment. SECTION 2. To authorize staff to issue a purchase order to Lanier?Business Products. On motion of Councilman Bond' , seconded?.by Councilwoman Billig , and on the following roll call votes: AYES: Councilmembers Bond, Billig, Dunin, Munger and Mayor Cooper NOES: None ABSENT: None the foregoing resolution was passe 1980. ATTEST: FIN Citri Ierk J.H. Fitzpatrick APPROVED: J City d�m i r tour zn�X City 'Attorney Community De elopm t irector ity Engineer R 4314 mber , J\ RESOLUTION N0: 4313 (1980 Series) A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO APPROVING AN AGREEMENT BETWEEN THE CITY .BU'SINESS IMPROVEMENT AREA AND THOMAS L. JONES PROVIDING "FOR CERTAIN ADVERTISPNG SERVICES TO BE PERFORMED BY THOMAS L: JONES. BE IT RESOLVED by the Council of the City of San Luis Obispo as follows: SECTION 1. That certain agreement, attached hereto marked Exhibit "A" and incorporated. herein by reference, between the City of San Luis Obispo and. Thomas L. Jones is hereby approvved and the Mayor is authorized to execute the same. SECTION 2. The City,Clerk shall furnish.a copy of this resolut -ion and a copy of the executed agreement approved by it to:: Thomas L. Jones, Robert Corcoran, BIA Administrator, City Finance Director On motion of _Councilman Dunin seconded by Councilwoman Bi11iQ , and on the following roll call vote: AYES: Councilmembers Dunin, Billig, Bond, Munger and Mayor Cooper NOES: None ABSENT: None the foregoing Resolution was passed ATTEST: CITY C FITZPATRICK sY 4e. ie ,t APPROVED: City Adm n a/6 OlffMer R 4313 M AGREEMENT FOR PROFESSIONAL SERVICES THIS AGREEMENT, made and entered into this 3rd day of November__ 1980, by and between the SAN LUIS OBISPO DOWNTOWN BUSINESS IMPROVEMENT AREA, hereinafter called "BIA" and THOMAS L. JONES, hereinafter called "Consultant,." providing for certain advertising services to be performed by Consultant to assist BIA; WITNESSETH: WHEREAS, BIA requires certain advertising services to promote its. activities, and desires to employ Consultant to perform those services; and WHEREAS, Consultant is willing to perform those services. NOW, THEREFORE, in consideration of these facts, the parties mutually agree as follows: 1. SERVICES TO BE PERFORMED BY CONSULTANT Consultant will perform the following advertising services a. Creative Services (ideas, copy writing) b. Coordinate Radio /TV /Newspaper campaigns. c. Assist the BIA in planning advertising.budgets. d. Assist with promotional planning. e. Place all advertising for the various BIA campaigns. f.� Provide professional advertising and promotional consistency. g. Attend the BIA advertising committee meetings. h. Supervise all radio and TV production. i. Verify advertising charges prior to the invoices being approved for payment. j. Assist the advertising committee in communicating with the BIA membership. 2. TERM OF AGREEMENT The term of this agreement shall be from November l,. 1980 to June 30, 1981, unless terminated earlier by either party on fifteen (15) days written notice. 3. ADDRESSES. For purposes of notice under this agreement, all.notices shall be considered effective upon being sent by certified mail to the :following addresses: BIA: Business Improvement Area c/o City of San Luis Obispo P. 0. Box 321 San Luis Obispo Copies to the attention of: City Clerk and BIA Administrator CONSULTANT: Thomas L. Jones 1750 DeAnza Court San Luis Obispo, CA 93401 4. COMPENSATION. Consultant shall be compensated for professional services outlined in Section 1., above, at the rate of Two Hundred Dollars ($200.00) per'month for the term of this agreement. Consultant shall receive no other compensation or reimbursement for performance hereunder. 5. ASSIGNMENT.. There is an agreement for professional services based upon personal performance of the Consultant and is not assignable without prior written consent of the BIA. IN WITNESS WHEREOF, the parties hereto have caused this agreement to be executed on the date first written above. CONSULTANT: Thomas L. J.on2� L6 i SAN LUIS OBISPO DOWNTOWN BUSINESS IMPROVEMENT AREA BY: s/LYNN R. COOPER MAYOR LYNN R. COOPER ATTEST: WIN. FfTZPATRICK City Clerk J.H.. Fitzpatrick i RESOLUTION N0. 4312J(1980 Series) A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO APPROVING AN AGREEMENT ESTABLISHING AN INTERIM RATE INCREASE UNDER CERTAIN CONDITIONS FOR SONIC CABLE TV, A FRANCHISEE OF THE CITY OF SAN LUIS OBISPO BE IT RESOLVED by the Council of the City of San Luis Obispo as follows: SECTION 1. That certain agreement entitled "Agreement Establishing An Interim Rate Increase for Sonic Cable Ty-,"'a copy of which is attached hereto and incorporated herein by this reference, hereby is approved and the Mayor is directed to sign the agreement in behalf of the City. SECTION 2. The City Clerk shall furnish a copy of this resolution and a copy of 'the executed agreement approved by it to Sonic Cable TV. On motion of Councilman. Bond _.:_ seconded by Councilman Munger and on the following roil call vote: AYES: Councilmembers Bond, Munger and Dunin NOES: Councilwoman Billig ABSENT: Mayor Cooper the foregoing Resolution was passed and adopted this _30th _ day of October 1980. MAYOR P� EM RONALD DUNIN ATTEST: CITy J.H. FITZPATRICK APPROVED: City Administrative Officer R 4 312 City Attorney ! I Cam• \' A G R E E M E N T AGREEMENT ESTABLISHING AN INTERIM RATE INCREASE FOR SONIC CABLE TV THIS AGREEMENT, made and entered into this 30th day of October , 1980, by and between the CITY OF SAN LUIS OBISPO (hereinafter "City ") and SONIC CABLE TV, a California Corporation (hereinafter "Franchisee "). WITNESSETH: WHEREAS, by Ordinance No. 790 (1978 Series) City has granted Franchisee a franchise for the operation of a cable television service system within the City; and WHEREAS, Franchisee heretofore has requested a subscriber rate increase over the rates established by Resolution No. 2643 (1974 Series); and WHEREAS, City has engaged the services of a consultant to analyze and study Franchisee's financial data and to recommend an appropriate rate level for Franchisee; and WHEREAS, pending completion of this rate study and action by the city thereon, City and Franchisee desire to enter into this agreement establishing an interim rate increase under certain conditions, as set out below: NOW, THEREFORE, in consideration of their mutual covenants, the parties hereto agree as follows:. SECTION 1. Interim Rate Increase. City grants to Franchisee an interim rate increase, effective November 1, 1980, of 25 %, said increase resulting in monthly rates according to the following schedule: (a) New Installations Household Commercial (b) Additional Outlets Household Commercial Installation Charge None None Installation Charge None None Monthly Services Charge $7.00 $7.00 Each Additional Outlet $1.55 $2.80 SECTION 2. Construction of Interim Increase. The interim rate increase granted under Section 1, above, shall not be deemed or construed as a "last previous rate Resolution No. 4312 (1980 Series) increase" as that term is under in Section 53066.1(b) of the California Government Code. SECTION 3. Time Limit for City Action on Rate Study. (a) With respect to the subscriber rates established by Resolution No. 2643 (1974 Series) on or before April 30,V1981, City shall act either to increase, decrease or leave at the same level those subscriber rates. (b) With respect to the rates referred to in subsection (a) immediately above, if the City . . . (i) raises those rates but to a level below those established by this agreement, reduces those rates, or leaves those rates at the same level for the period November 1, 1980, to the date of such adjustment, Franchisee shall be under no obligation to return to its subscribers the difference between those rates and the rates established hereunder. (ii) increases those rates to a level in excess of those established by this agreement, Franchisee shall not be entitled to collect retroactively the difference between such increase rates and the rates established hereunder. SECTION 4. Reservation of Rights. Except as otherwise provided, nothing herein shall be construed to restrict or inhibit . . . (a) Franchisee, on or after May 1, 1981, or at such time as a rate adjustment is made under Section 3, above, from claiming its right to be deregulated as to City required approval of rates, under the provisions of Section 53066.1 of the California Government Code or any other provision of law; until such time Franchisee shall claim no such right and shall not file with the City any documentation in support thereof. (b) City, from resisting any claim of right to deregulate made after the date set out immediately above. (c) Either party, at any time, from exercising any right, entitlement, or privilege, Resolution No. 4312 (1980 Series) vis -a -vis the other party, as either party deems appropriate. SECTION 5. Availability of Data. Franchisee shall make available to City or its rate consultant any existing financial or other data deemed necessary by City or consultant for the preparation of the rate study referred to hereinabove; provided, that Franchisee shall not be required to make available any materials Franchisee reasonably determines to be subject to any legal privilege such as, but not limited to, the attorney - client privilege. IN WITNESS WHEREOF, the parties hereto have executed this agreement on the date first written above. ATTEST: CITY C J.H. FITZPATRICK CITY OF SAN LUIS OBISPO MAYOR TEM RONALD DUNIN SONIC CABLE TV a Calif o a Corporation BY: Chr ton r Cohan, President D. COYNE, �O RESOLUTION N0. 4.311 (19 80 Series) A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO ACCEPTING BID AND AWARDING A CONTRACT BE IT RESOLVED by the Council of the City of San Luis Obispo as follows: SECTION 1. That this Council hereby accepts the bid and authorizes the Mayor to sign a contract on behalf of the City for the following: PROJECT: SEWAGE TREATMENT PLANT MAINTENANCE CITY PLAN NO: D -50 & REPLACEMENT OF PART .& EQUIPMENT ESTIMATE: Item 2: $41,800 BUDGET ACCOUNT: 40- 7163 -820 (D =50) BIDDER• DORR- OLIVER. BID AMOUNT: Item 2: $322000.00 SECTION 2. That the City Clerk.is directed to prepare the appropriate documents for signature by the successful bidder and the Mayor. On motion of Councilwoman Billig seconded by Councilman Munger , and on the following roll call vote: AYES: Councilmembers Billig, Munger., Bond, Dunin and Mayor Cooper NOES: None ABSENT: None the foregoing Resolution was passed and adop 1980. / ATTEST: s 28th day of October APPROVED: ini t a ve fficer � y3jl CIT APPROVED: ini t a ve fficer � y3jl RESOLUTION NO. 4310 (19 80 Series) A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO ACCEPTING BID AND AWARDING A CONTRACT BE IT RESOLVED by the Council of the City of San Luis Obispo as follows: SECTION 1. That this Council hereby accepts the bid and authorizes the Mayor to sign a contract on behalf of the City for the following: PROJECT: SEWAGE. TREATMENT PLANT MAINTENANCE CITY PLAN NO: ;D -45 add D -51 & REPLACEMENT OF PARTS & EQUIPMENT ESTIMATE: Item 1: $7,500 BUDGET ACCOUNT: 40- 7163 -820 (D -45) Item 3: $72,000 40- 7163 -820 (D -51) BIDDER: ENVIROTECH BID AMOUNT: Item 1: $ 2,943.00 Item 3: $52,951.00 SECTION 2. That'the City Clerk i's directed to prepare the appropriate documents for signature by the successful bidder and the Mayor. On motion of Councilwoman Billig seconded by Coun-cilman Mugger - and on the following roll call vote: AYES:. Councilmembers Billig, Munger, Bond, Dunin and Mayor Cooper NOES: None ABSENT: None the foregoing Resolution was passed and ad 19 80. ATTEST: APPROVED: C!tCy trative Officer City Attorney inan a Di or 28th day of _October - /fI i 3/0 CI RK APPROVED: C!tCy trative Officer City Attorney inan a Di or 28th day of _October - /fI i 3/0 "eJ RESOLUTION NO. 4309 (1980 Series) A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO AUTHORIZING ACQUISITION OF PROPERTY FOR PUBLIC USE, STATING THE PUBLIC USE FOR WHICH. THE PROPERTY IS TO BE TAKEN, DECLARING THE NECESSITY FOR SAID ACQUISITION AND AUTHORIZING EMINENT DOMAIN PROCEEDINGS IN THE EVENT THE CITY ADMINISTRATIVE OFFICER IS UNSUCCESSFUL IN REACHING AGREEMENT TO ACQUIRE THE PROPERTY WHEREAS, public convenience and necessity require the title in fee simple to the property hereinafter described bey acquired by the City of San Luis Obispo for necessary public use, to wit, for-the construction of parking facilities, either surface facilities or multi -level parking.struature, to service the downtown San Luis Obispo area.. BE IT RESOLVED by the Council of the City of San Luis Obispo as follows: SECTION 1. That the City of San Luis Obispo acquire title in fee simple to all that certain real property situated in the County of San Luis Obispo, State of California, described and delineated in Exhibit "A ", attached hereto and incorporated herein by this reference. SECTION 2. That the public use for which said property is to be acquired is for the construction of parking facilities,either surface facilities or multi- level parking structure, to service the downtown San Luis Obispo area; that there is a demonstrated need for additional parking in the downtown San Luis Obispo area for the customers and employees of downtown businesses; that in .the judgment of the Council the property will best service the public use and necessity stated here. SECTION 3. That .Section 37350.5 of the California Government Code authorizes the City of San Luis Obispo to acquire said property by eminent domain.. SECTION 4. That this Council hereby finds and determines as follows: a. The public interest and necessity require,;the proposed downtown parking facilities. b. The proposed parking project is located in the manner that will be most compatible with the public good and least private injury. R 4309 1 '7 Resolution No: 4309 (1980 Series) c. The property described herein is necessary for the project. SECTION. 5. That notice has been given to the property owners pursuant to Section 1245.235 of the California Government Code of Civil Procedure and this. Council has held a hearing pursuant to that Section which hearing has been noticed and held on.October 28, 1980. SECTION 6. That the City Administrative Officer be and he is hereby authorized and directed to negotiate with the owners of. the property described herein for the process of acquiring fee title for the aforementioned public purpose; that any acquisition so negotiated shall be conditionally only and shall not be binding on the City of San Luis Obispo unless and until the City Council ratifies and approves said negotiated acquisition by appropriate resolution. SECTION 7. That in the event.the City Administrative Officer is unsuccessful in making conditional agreement for acquisition of the property, then the City Attorney is hereby authorized, directed and instructed to.initiate eminent domain proceedings in the San Luis Obispo Superior Court to acquire fee simple title to the property. SECTION 8. At the time of adoption of the resolution there are all or part of 3 lots included in the total property to be acquired pursuant to this resolution. The owner of the lots is;_ Lucksinger Leasing, Inc., c/o J.A. Feliciano, 264 Daly Avenue, San Luis Obispo, CA 93401. SECTION 9. That in.the event the property or any portion thereunder can be acquired as a result of negotiations ratified and approved by the City Council, City shall assume the cost, if any, of title transfer, tax on deed of conveyance, recording fees and premiums for title insurance; that taxes shall be prorated to date of acquisition of title, whether acquired by negotiations or as a result of eminent domain proceedings. SECTION 10. City Finance Director hereby is authorized and directed to issue or cause to be issued checks upon the appropriate account or accounts of the City as follows: Resolution No. 4309 (1 -980 Series) . a. As to any parcel acquired by ratified and approved negotiations or- settlement,.prior to trade, then, upon instruction of the City Administrative Officer, checks shall be made payable to.a title company selected by the City Administrative Officer authorized to do business in Sail Luis Obispo County to be directed to this title company through the City Administrative Officer's 'office, accompanied by appropriate escrow instructions. b. As to any parcels acquired as:_a result of eminent domain proceedings, then, upon instruction of the City Administrative Officer, said check shall be made payable to the Clerk of the County of San Luis Obispo to be delivered to said Clerk through the City Administrative Officer's office for disbursement in warrant in connection with final judgment or,.acquire- title'in fee parcels. On motion of Councilman_ Munger seconded by Mayor Cooper , and on the following roll call vote: AYES: Councilman Munger, Mayor Cooper, Councilmembers Billig and Dunin NOES: Councilman Bond ABSENT: None the foregoing Resolution was;passed and adopted ATTEST:, r CITY C J. FITZPATRICK APPROVED: City-�Ir ist4'dtfifd' (If f ice r City Attorney 28th day of October , 1980. 150r I O n > Q r rr rh a w C m m -N 14 an.~ wr PALM_- ST rr m s o w co .o r - - - -_ m O 'O C O R M O PV 0 t7 �O wcnwr m O� O. AN 0. 0 . 150r I O cn o w m m .rh M. 9 r rr rh a w C m m -N 14 an.~ wr PALM_- ST rr m s o w co .o r - - - -_ m O 'O C O R M O PV 0 t7 �O wcnwr m O� 'W 0. W a 0 a a m m r rr rn. m w wee rorar, v PI) 0 m n m a rt o IV v w a= ', a n m O w r a. a 37 5 3 w o a o"n r Ai ri cn cr rt m m o - c m H. F a r o ro m. 0. N O O =� Z, v a > OC m d rh p rrr _ n m i 53= a rV=1m rt go•ommn e• ,�, _ 93:27 o n p ° - m m .o w roo W c wooaroxv a m w H,:E o. �A n P, r r a m I - 95.4.(0 - -- w +7 f0 m O ' `�_] _._ . _ . w a n � L rT UI Z a' O r•h m ui D w m m r9 • N S Ln �� 0 0 m := 0 0 °a.m'w °n "' �' ✓� +.9.8.20. - N _ . n _ CD ti _ 0 . N: , - ALLEY 150r I O d RESOLUTION NO. 4308 (1980 Series) A RESOLUTION OF THE COUNCIL' OF THE CITY OF SAN LUIS OBISPO GRANTING APPROVAL OF TENTATIVE TRACT NO. 937 LOCATED AT 3300 JOHNSON AVENUE BE IT RESOLVED by the Council of the City of San Luis Obispo as follows: SECTION 1. That the council, after consideration of the tentative map of Tract 937 and the Planning Commission's recommendations, staff recommendations and reports thereon, makes the following findings: 1. The tentative map is consistent with the general plan and specific plans. 2. The design and improvements of the proposed subdivision are consistent with the general plan and specific plans. 3. The site is physically suitable for the type of development proposed. 4. The site is physically suitable for the proposed density of development. 5. The design of the subdivision and the proposed improvements are not likely to cause substantial environmental damage or substantially avoidably injure fish or wildlife or their habitat: " 6. The design of the subdivision or the type of improvements is not likely to cause public health problems. 7. The design of the subdivision or the type of improvements, will not conflict with easements, for access through or use of property within the proposed subdivision. 8. A special circumstance applies to the subdivision that warrants the granting an exception to allow more than four lots to be served by a common driveway. 9. The negative declaration filed by the Community Development Director for this project is appropriate. SECTION 2. That the approval of the tentative map for Tract 937 be subject to the following conditions: 1. Subdivider shall provide utility easements along entire property frontage on public streets, to the approval of affected utility companies and the City Engineer. 2. Subdivider shall provide easements for existing underground utilities crossing the proper.ty'and easements for underground utilities serving all_lots not fronting on-a °public street to the approval of affected - utility companies and the City Engineer.• Said easements shall be located within common driveways. R 4308 1 Resolution No. 4308(1980 Series) Tract 937 Page 2 3. Subdivider shall install an all- weather dust -free access road across sewer manhole access easement on Lot 3, to the approval of the Public Services Department. 4. Subdivider shall dedicate vehicular access rights to Johnson Avenue, except for driveway locations which are approved in conjunction with this tract map, and final tract map shall so note. S. Subdivider shall revise parking easement on Lot 3 to provide backup area to city standards. 6. All lots shall be addressed according to an addressing plan prepared by the Community Development Department. Addresses of "deep lots" shall be posted at street frontages to approval of Community Development Department. 7. Subdivider shall provide centralized location for mailboxes., required by U.S. Postal Service. 8. The final map shall contain a note that building permits will not be permitted on ,Lots 8 or 9 until the existing house on Lot 8 is removed or relocated to city standards. The subdivider shall also sign a covenant agreement to the approval of the City Engineer agreeing to the above restrictions. On motion of ' Councilman Munger , seconded by Councilman Bond and on the following roll call vote: AYES: Councilmembers Munger, Bond, Dunin and Mayor Cooper NOES: Councilwoman Billig ABSENT: None the foregoing resolution was passed and 1980. ATTEST: City C H. Fitzpatrick this 28th day of October , er Resolution No.43041W6 Series) Tract 937 Page 3 APPROVED: City Administrativ ,#rDfficer City Attorney Community D elopmen 'rector ity E ineef 61J J. RESOLUTION NO. 4307 (1980 Series) A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBIPSO GRANTING APPROVAL OF TENTATIVE TRACT NO. 939 LOCATED AT 565 HILL STREET BE IT RESOLVED by the Council of the City of San Luis Obispo as follows: SECTION 1. That this council, after consideration of the tentative map of Tract 939 and the Planning Commission's recommendations, staff recommendations and reports thereon, makes the following findings: 1. The tentative map is consistent with the general'plan and specific plans. 2.,-: -The. des gn'.and .improvements of the proposed subdivision are consistent with the general plan and specific plans. 3. The site is physically suitable for the type of development proposed. 4. The site is physically suitable for the proposed density of development. 5. The design of the subdivision and the proposed improvements are not likely to cause substantial environmental damage or substantially avoidably injure fish or wildlife or their habitat. 6. The design of the subdivision or the type of improvements is-:not likely to cause public health problems. 7. The design of the subdivision or the type of improvements will not conflict with easements, for access through or use of property within the proposed subdivision. 8. The environmental impact report prepared for Tract 735 is adequate to address impacts of the project. 9.. The project contains suitable conditions to mitigate significant adverse environmental impacts of noise and visual effects by noise attenuation walls and special house construction and defined building areas to preserve scenic open space. Variances The following variances to Subdivision Ordinance requirements are hereby approved, based upon the findings below: 1. Allow less frontage on lot 10- and'Lot.11, than normally required. 2. Construction of a "very steep or rugged area" standard street without providing= •.parking bays normally required and without providing sidewalks on either "side, of the street.` 3. A cul-de -sac length of approximately 1700-, feet where a maximum of 500 feet is required. R 4307 Resolution No. 430 - ''1980 Series) ^ r Page 2 J �, Tract 939 Findings: A. The variances requested do not constitute a grant of special privilege inconsistent with the limitations upon other properties in the same vicinity. B. Because of special circumstances, the steep terrain, and the size of the proposed lots, the strict literal application of the Subdivision Ordinance would deprive the property of privileges enjoyed by other properties in the vicinity. C. Under the circumstances of this particular case, the exceptions requested carry out the spirit and intent of the Subdivision Ordinance. SECTION 2. That the approval of the tentative map for Tract 939 be subject to the following conditions: 1. Final map shall show proposed lots 9, 10 and 11 combined into one lot, and proposed lots 12, 13, 14 and 15 combined into two lots for a total of .eleven lots. 2. Subdivider shall provide public utility easements along all frontages and along access driveways to the approval of utility companies and the City Engineer. 3. Subdivider shall install water line in Hill Street to be looped under Highway 101 to Brizzolara Street. Said water line shall be sized to provide 1500 gallon per minute fire flow from its connection to the city cross -town feeder line. 4. Subdivider shall install fire hydrants to the approval of the city Fire Department. Public water mains shall serve all fire hydrants. Easements shall be provided if necessary. 5. Subdivider shall extend public water main in access driveway serving lots 10 and 11. 6. Subdivider shall install sewer laterals to each lot in the tract as part of the subdivision improvements and extend sewer main under Highway 101 to Brizzolara Street-ta the approval of-the City...Engineer. 7. Subdivider shall extend public sewer main in access driveway serving Lots 10 and 11. 8. Final map shall note that sewage ejector pumps may be required on lots 1 through 3. 9. Subdivider shall dedicate to the city 50 ft. right -of -way for the extension of Hill Street from Lincoln Avenue to the boundary of this tract. Subdivider shall improve said right -of -way with 30 ft. of pavement and asphalt berms on both sides. (If subdivider is unsuccessful in acquiring the right -of -way to dedicate to city, city shall acquire the right -of -way through its power of eminent domain provided subdivider shall reimburse city of all costs of acquisition, including litigation, appraisal, and cost of land. Further, city in no way guarantees that it will be successful in exercising its power of eminent domain; e.g., questions of public use and necessity may overcome its attempt.) _ Resolution No. 430'`1980 Series) Page 3 Tract 9.39.. 10. Subdivider shall plant pine trees, to the satisfaction of the city's Public Services Department in fulfilling the city's street tree requirements. 11. Subdivider shall construct all streets in the tract to a traffic index of 4.0. 12. Final map shall show an easement along existing unimproved road across lots 10 and 11. Said easement shall provide access to property known as 557 Hill Street (former use permit application U0869). 13. All drainage must be carried to a point of adequate disposal subject to the approval of the City Engineer based upon a lot -by -lot analysis of the sub- division to protect owners of adjacent residences. Subdivider shall construct a drain pipe under common access driveway serving lots 10 and 11. 14. Final map shall note that grading is restricted on all lots in the tract to driveways, areas within building foundations and outdoor yard areas within the designated building envelopes as approved by the City of San Luis Obispo Community Development Director. 15. Final map shall note that houses built on lots 1 through 8 shall be provided with noise attentuation wall surrounding the sides and rear of said houses subject to the approval of the Community Development Director, The wall shall define useable outside areas protected from the freeway noise to the level of 60 db consistent with the Noise'Element of the city's general plan, and EIR prepared for Tract No. 735. 16. Final map shall "note that houses built on lots 1 through 8 shall be provided with wall assemblies to mitigate noise to 45 db in the interior of douse con- sistent with mitigation measures recommended in the EIR prepared for Tract No. 735. 17. Final map shall contain a note that if during construction of tract improvements (e.g., streets, utility lines, etc.) any evidence of archaeological resources are found_, all work shall stop and an archaeologist or other appropriately trained professional approved by the Community Development Director shall be called in to further analyze evidence found in the area. All cost of future analysis shall be the subdivi'der's responsibility. 18. Subdivider shall provide, 'a 4 -ft. wide graded flat area behind all curbs where sidewalks are not to be installed. 19. A perpetual open space easement shall be granted to the city for the entire area above the 320 -foot elevation within the tract boundaries subject to the approval of the city attorney. The open space easement will be to maintain the area in its natural open space character. The:,:easement shall run with the land and provide the following limitation on use or alterations of the area. A. No structures will be placed or erected upon said premises. B. No advertising of any kind or nature shall be located on or within said premises. C. Owner shall not plant nor permit to be planted any vegetation upon said premises except as may be associated with erosion control and soil stabilization allowed by this easement, consistent with the scenic character of the property. Resolution No. 430'1'1980 Series) Page 4 _ Tract 939 D. Except for the existing road and the maintenance thereof, the general topography of the landscape shall be preserved in its natural condition. No grading shall be allowed. E. No extraction of natural resources except for water. F. No removal of natural vegetation except for fire protection or elimination of deceased growth as approved by the city. 20. Subdivider shall construct common access driveway serving lots 10 and 11 with pavement to a width of 19 feet and provide concrete curb on the down- hill side with an AC berm on the uphill side. 21. Subdivider shall file with the city for recording .a common access driveway agreement, consistent with provisions of the city's zoning ordinance. 22. Houses shall be sited to take advantage of passive solar opportunities. 23. Prior to recording the final map, the subdivider shall submit designated building sites subject to the approval of the Community Development Director. 24. Final map shall contain a note that a qualified engineering geologist shall review building and grading plans and provide the city with recommendations re: drainage, slope stability, etc. On motion of Councilwoman Billig, seconded by�Councilman Dunin, and on the following roll call vote: AYES: Councilmembers Billig, Dunin and Cooper NOES: Councilmembers Bond and Munger ABSENT: None the foregoing resolution was passed and adopXd tVs 28th day of October, 1980. ATTEST: City C t Resolution No. 43C 1980 Series) Page 5 —� Tract 939_ APPROVED: City Admini tr t ve Officer City Attorney Community D elopm t Director City En ineer RESOLUTION NO. 4306 (1980 Series) A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO APPROVING THE FINAL MAP OF TRACT 703, HIGUERA COMMERCE PARK, HIGUERA COMMERCE PARK DEVELOPMENT COMPANY: SUBDIVIDER BE IT RESOLVED by the Council of the City of San Luis Obispo as follows: SECTION 1: Whereas this Council previously made certain findings concerning Tract 703 as contained in Resolution No. 4032 (1979 Series); and SECTION 2: This Council hereby finds the change to the street section of South Higuera Street for the purpose of protecting a significant stand of cypress trees adjacent to said street is in the best interest of the health, safety, and welfare of the citizens of the City of San Luis Obispo; and SECTION 3: Whereas a set -a -side letter is on file to guarantee completion of subdivision improvements. SECTION 4: This Council hereby grants approval of the final map of Tract 703, authorizes the change in street design of South Higuera Street, and author- izes the Mayor to execute the agreement. On motion of Councilman Bond , seconded by Councilman Munger I and on the following roll call vote: AYES: Councilmembers Bond, Munger, Billig, Dunin and Mayor Cooper NOES: None ABSENT: None the foregoing Resolution was passed and 1980. ATTEST: CITY C J.H. FITZPATRICK this 28th day of October R 4306 Iwo APPROVED: :,,�Zi "City Administratio Officer City Attorney ty gineer AGREEMENT C THIS AGREEMENT, dated .this 28th day of October 19 80.., by and Victoria Square Investment, Inc. between Hibshman & Cook, Inc., Higuera Commerce Park, Inc. herein referred to as "Subdivider ", and the CITY OF SAN LUIS OBISPO, herein referred to as the "City". W I T N E S S E T H: REFERENCE IS HEREBY ?FADE to that certain proposed subdivision of that certain real property in the-'City of San Luis Obispo, County of San Luis Obispo, State of California, description of which is shown on: final map of Tract 703, Higuera Commerce Park located at 3701 South Higuera Street City of San Luis Obispo, California ", as approved by the City Council, on the 28thday of October >19 80_ . WHEREAS, the Subdivider desires that said be accepted and approved as a final map pursuant to the Subdivision Regulations and Ordinances of the City of San Luis Obispo, and WHEREAS, it is a condition of said regulations and ordinances that the Sub- divider agrees to install the street improvements and utility lines and facilities as set forth on the plans therefore. NOW THEREFORE, in consideration of the foregoing, the Subdivider does hereby agree to construct and install the following subdivision improvements in accordance with said subdivision ordinances and regulations, and in accordance with approved plans and specifications on file in the office of the City Engineer, City of San Luis Obispo, to wit: 1. CURBS, GUTTERS and SIDEWALKS 2. STREET BASE and SURFACING 3. WATER MAINS and SEWER MAINS., including sewer laterals to the.property line and water services to the curb stop. 4. DRAINAGE STRUCTURES S. ORNAMENTAL METAL ELECTROLIERS 6. ELECTRIC, GAS, TELEPHONE and CABLE TELEVISION: In addition to the inspec- tion and approval of such facilities,by the City, each public utility shall be required to file a letter stating that the developer has prop- erly installed all facilities to be provided by him, and that the said utility is prepared to provide service to residents upon request. 7. ANY & ALL OTHER IMPROVEMENTS shown on plans or required by City regulations. All the above facilities shall be installed in the locations designated and to the plans and specifications on file and approved by said City Engineer. The lines and grades for all of said improvements shall'be establshed by the Subdivider in accordance with said approved plans and specifications. ji v The Subdivider agrees that the work of installing the above improvements shall begin within thirty (30 ) days from the date of recording of the final map, and that the work shall be completed within _twelve (12 "j months of said recording date, unless an extension has been granted by the City Council, provided that if completion of said work is delayed by acts of God or strikes, the .Subdivider shall have an additional period of time equivalent to such period of delay in which to complete such work. Any extension of time hereunder shall not operate to release the surety.on •the Improvement Security filed pursuant.to.this agreement. In this connection, the surety waives the.provisions of Section 2819 of the Civil Code of the State of .California. _.The °Subdivi.der does also agree.t: comply with the following conditions establi- .shed.by the Planning Commission and /or the City Council. 1. Subdivider shall pay water•fees of'$45,929.04 (39.594 AC X'$1,160.00 /AC). ..2. The City shall reimburse the subdivider for oversizing sewer lines.as.follows: 'a... 410+ feet.of.oversizing from 8 inch to 10 inch @ $3 per foot (per °Resol_ution No. 4110,. 1980 Series). Total reimbursement is $1,230.00. Payment will ;be made upon:City acceptance of the sewer line. 3. - Subdivider -shall install traffic control devices as required by the City Engineer. ;_4. Subdivider shall provide and landscape a landscape island at leasf 42 feet wide between South Higuera Street and the Higuera frontage road to the satisfaction. of the Community Development Director. 5. Subdivider shall pay $20,000.00 towards the cost of installing traffic signals at the intersection of South Higuera and.Tank Farm Road. This.payment is based on.a requirement that the subdivider pay 25% of the cost of-said signals and an estimated cost of $80,000.00 to install the signals. Should the actual cost of installation be less than $80,000, a proportionate amount will'be.refunded to the "subdivider. 6. Installation of.sidewalks and driveway ramps on:interior.streets is temporarily deferred. Sidewalks and driveway ramps shall ' be.instal -led across the frontage of each lot as a condition of, building permit issuance. 10. 'A11 utilities on Prado Road, and within this subdivision, shall be undergrounded. 11. If after the term of this agreement the subdivision improvements are not complete, no occupancy will be granted or new building permits issued until the improvements are complete. (Continued on Attachment A) As to public lands or section property included within said Subdivision, if any,_ for the restoration of lost section corners and for retracement of Section lines, the method followed shall be in accord with the instructions set forth in the "Manual of Instructions" for Survey of Public Lands of the United States, published by the Commissioner of General Land Office., Department of Interior, Washington, D.C. _.2- The Subdivider herev;/ attaches hereto, and as an intc"!rai _)art hereof, and as security for the performance of this agreement, (.instrument of credit /bond) approved by and in favor of the City of San Luis Obispo, and conditional upon the faithful performance of this agreement, which said (instrument of credit /bond) is in the amount of $ 1,250,000 and which is in the amount of the estimated cost of said improvements. Subdivider agrees to remedy any defects in the improvements arising from faulty workmanship or materials or defective construction of said improvements occurring within twelve (12) months after acceptance thereof. In accordance with Section 11612.1 (c) of-the Business and Professions Code of the State of California, upon final completion and acceptance of the work, City will release all but 10% of the improvement security, that amount being deemed.sufficient to guarantee faithful performance by.the Subdivider of his obligation to remedy any defects in the improve- . ments arising within a period of.'one year following the completion and acceptance thereof against any defective work or labor done, or defective materials,furnished, in the performance of this agreement. Completion of the work shall be deemed. to have occurred on the date as of which the City Council shall,.by resolution duly passed and adopted, accept said improve- ments according to said plans and specifications, and any approved modifications thereto. Neither periodic or progress inspections or approvals shall bind the City to accept said improvements.or waive any defects in the same or any breach of this agreement. If the Subdivider fails to complete the work within the prescribed time, then in that event., the Subdivider agrees that City may; at its option, declare the bond, instrument of credit, or cash deposit, which has been posted by Subdivider, to guarantee faithful performance, forefeited and uti'lize the proceeds to complete said improvements, or City may complete said improvements and recover the full cost and expense thereof from the Subdivider or his surety. The Subdivider agrees to deposit with the City a labor and material bond in the amount of 50% of the above described subdivision improvements in accordance with State law. Said Subdivider shall deposit with the City the sum of $.37,500.00 from which deposit the City will pay the salary and expenses of an inspector or inspectors to inspect installation of said subdivision improvements and certify that they have been completed in accordance with the plans and specifications. Any unexpended monies will be returned to the Subdivider. In the event the (Being the total of grading permit & inspection inspection fees exceed the sum of $ 37,877 fees.) the difference is to be paid Subdivider by the . The City reserves the sole discretion in determining -3- 1 �\ the amounts to be paid for salary and expenses of said inspector or inspectors. Article 9, Chapter I of the San Luis Obispo 'Municipal Code, entitled "Subdivision" - A1.1 plans and specifications on file with said City Engineer as a part of said Subdivision Map, and all other documents filed with the City by the Subdivider and approved by the City Engineer are hereby referred to for further particulars in interpreting and defining the obligations of the Subdivider under this agreement. It is understood and agreed by and between the Parties hereto that this agreement.shall bind,the heirs, executors, administrators,.succcssors and assigns of the resp:ctive Parties to this agreement. It is agreed that the Subdivider will furnish copies of the successful bidder's contract unit prices and total bid prices for all of the improvements herein referred to. IN WITNESS WHEREOF, this agreement has been executed by: 28th day of October 19 80 Approved as to form H11435HMA4 v ,Geck A14 11164015t V C0414t ER CE PARW INC. City Attorney George Thacher `�ubdd- -- d 28th day of October 19 80 SILYiI N R. COOPER Mayor Lynn R. Cooper Attest: SIJ.H. FITZPATRICK Ci11Xy En ineer Wayne Peterson City Clerk J.H. Fitzpatrick 4 - -Ilk ATTACHMENT A 12. Subdivider shall provide a sound attenuating masonry wall and landscaping, provided the mobile home park grants permission to replace the existing wood fence. If said permission is not granted, the wall shall be installed within:the City right -of -way to.the satisfaction of the Community Development Director. 13. Subdivider shall pay sewer charges of $2,086.21 for Silver City lift station charges ($52.69/gpm X 1 gpm /acre X 39.594 acres). 14. Grading permit fees of $377 were paid on August 27, 1980. This grading permit fee shall be considered a normal subdivision inspection fee. 15. The term of this agreement has been reduced from 18 months to 12 months at the request of the subdivider. 16. All trees within this subdivision and those adjacent to the proposed sexier line in South Higuera Street shall be thinned and safety pruned to the satisfaction of Public Serivices. Recording Requested By: " CITY OF SAN LUIS OBISPO When Recorded Please Retur'i,: o: CilY CLERWS OFFICE City.oi San Luis Obispo P.O. pM Box 321 San LI RRE 9l995ETUAL OFFER TO DEDICATE CENTRAL COAST ENGINEERING 396 Buckley Road. San Luis Obispo, CA 93401 THIS OFFER TO DEDICATE, made the 1� day.of 19�Q by RORER T E r- 1/o ND4 /� 1�/ QSHmyiN of the County of San Luis Obispo, State of California, hereinafter termed Offeror: WHEREAS, said Offeror desires to make.an offer to dedicate, irravocably, to the public, an easement, for public road purposes, which offer.may be accepted at any time by any governmental entity which has the power to establish, construct and maintain roads. NOW, THEREFORE, said Offeror covenants and promises as follows: 1. That said Offeror.is the owner of the following interest described below: (Description) Lot 47 of the Suburban Tract as recorded in Book 1, Page 92 of Records of Surveys of Records of San Luis Obispo County. 2. That said Offeror does hereby irrevocably and in perpetuity offer to such governmental entity a dedication of a public right -of -way for road purposes and incidental.uses upon the following described,property (Description) Beginning at.the most westerly corner of said Lot 47, being the intersection of the.North line of Tank Farm Road with the East line 8f Higuera.Street, and running along said East line of Higuera Street North 26 15' 00" East, 100.00 feet; thence South 630 45' 00" East, 9.00 feet; thence South 260 15' 00" blest 17.25 feet; thence on a curve to the left, tangent to the last described course, having a radius of 20.00 feet, through a central angle of 900 00' 00" for an arc length of 31.42 feet; thence on a curve to the left, from a tangent that bears South 630 45' 00" East,-having a radius of 208.00 feet, through a central angle of 260 15' 00 ", for an arc length of 95.30 feet; thence WEST 54.24 feet; thence SOUTH 22.00 feet to the North line of Tank Farm Road; thence along said North line WEST, 200.00 feet to the true point of beginning and containing 0.146 acres. 3. That until such time as the above offer of dedication is accepted by such a government entity, all owners of property contiguous to the above des- cribed road parcel shall have the right to the use of said road parcel as a private road. 4. That said Offeror agrees that said offer of dedication shall be irrevocable and that such a government entity may, at any time in the future., accept said offer of dedication of the public right -of -way. 5. That said Offeror agrees that this irrevocable and perpetual Offer to Dedicate is and shall be binding on his heirs, legatees and assignees. IN WITNESS WHEREOF, this Offer to Dedicate is hereby executed by the said Offeror on the day and year first above written. . 04 ero r STATE OF CALIFORNIA ) COUNTY OF SAN LUIS OBISPO ) ss Offeror On 19P, before me, the undersigned notary public, personally appeared`�_ known to me to be the person (s) whose name (s) subscribed to the within is /� are instrument and acknowledge that -?K_u executed the same. he/thee Do Us 111. FrEMOUT NITASY PUMC SA,Y LU:S GS':Sr0 COUNTY CALIFORNIA My Commission Expires October 25, 1982 (SEAL) ry Public in and for sa ana JLaLe. i y I , LV Lo qzj. S�a3A5 E S26 15, w. No¢in _�2.CU ti 2-20.0U A -90.00 ti — I Z �� L: 31-42 to .:�.— - -•..._ .. ,— r- s.__.N ,. �„✓• o � �; dap .... .... (o2 -o0 Op n� liA� - _ --. - - - -- -� V � - I I 3 I ✓EDZB---_._' " Q'n�� ell tI /xm If P4 lz 6_4 Ali -zi It c4 ytl7 - - '- - - - - - - - - \ .::Ji •' //� 'e LL'i,.t �� N �3 ` A ^'_.N° -O �\ , C"T I HIGUERA CCt%11,VEFCE PARK Z r- TACT No. 703 z= "'3 all A 47V Cl' rLZ 01 L.9'j ' f6 2, 22 2,111-2 C E R T I F I C A T E O F A C C E P T A N C E THIS IS TO CERTIFY that the interest in real property conveyed by the Offer to Dedicate dated October 6 , 1980, from Robert E. and Vonda R. Hibshman to the CITY OF:SAN LUIS OBISPO, a Political Corporation, is hereby accepted by the undersigned officer on behalf of the City Council pursuant to authority conferred by Resolution No. 549 (1959 Series), recorded May 26, 1959, in Volume 1002, Official Records, Page 292, San Luis Obispo County, California, and the Grantee consents to recordation thereof by its duly authorized officer or his agent. Date: October 31, 1980 CITY OF SAN LUIS OBISPO By s -ILYNN R. COOPER Lynn R. Cooper, Mayor ATTEST: W.H. FITZPATRICK J.H. Fitzpatrick, City Clerk RESOLUTION NO. 4305 ;1980 Series) A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO APPROVING AN AGREEMENT BETWEEN THE CITY, FRANK TRUCHAN AND BURT W. POLIN FOR DRAINAGE EASE- MENT ALONG THE EASTERLY BOUNDARY OF PARCELS AT 975 FOOTHILL BOULEVARD AND EAST OF ROUGEOT PLACE BE IT RESOLVED by the Council of the City of San Luis Obispo as follows: SECTION 1. That certain agreement, attached hereto and marked Exhibit "A" and incorporated herein by reference, between the City of San Luis Obispo, Frank Truchan, and Burt-W. Polin for a drainage easement along the easterly boundary of parcels. at 975 Foothill Boulevard and east of Rougeot Place, is hereby approved and the Mayor is authorized to execute the same. SECTION 2. The City Clerk shall furnish a copy of this resolution and a copy of the executed agreement approved by it to: Frank Truchan, Burt W. Polin, and the Director of Public Services. On motion of Councilman' Bond and on the following roll call vote: seconded by Councilman Munger , AYES: Councilmembers Bond, Munger, Billig, Dunin_and Mayor Cooper - NOES: None ABSENT: None the foregoing resolution was passed and adopted this 28th day of Octob 1980. ATTEST: City C1 .-H. Fitzpatrick. R 4305- n Resolution No. 4305 -2- (1980 Series) APPROVED: ity Administrative 97AMer City Attorney Z Director of-Public ervices AGREEMENT This AGREEMENT made and entered into this 1st day of Nolember 1980, by and between FRANK TRUCHAN and BURT IV. POLIN (hereinafter called "Grantor "), and the CITY OF SAN LUIS OBISPO, a municipal corporation (hereinafter called "City "). WITNESSETH: In consideration of the mutual benefits, promises and agreements set forth herein, the parties agree as follows: 1. Grantor conveys to the City, a drainage easement along the easterly boundary of parcels at 975 Foothill Blvd. and east of Rougeot Place. Said ease- ment is more specifically shown and described on Exhibit "A ", attached. 2. Grantor agrees to pay the City the sum of $2,980.00 as Grantor's full proportionate share of the cost of drainage facilities proposed to be in- stalled between Foothill Blvd. and Stenner Creek. Funds are payable prior to start of construction of drainage improvements on either parcel and within 30 days of City billing. 3. Grantor agrees to remove shed buildings now overlying the drainage easement at 975 Foothill Blvd. within 30 days of City request to proceed. 4. City agrees to install and perpetually maintain drainage facilities between Foothill Blvd. and Stenner Creek. Said installation is anticipated to be constructed during the summer of 1981, however, City agrees that it will phase the work as necessary so as to complete the installation at 975 Foothill Blvd. prior to start of development construction at that address, provided that development construction does not commence prior to March 1, 1981. 5. During construction operations, City agrees to preserve the redwood tree on the 975 Foothill Blvd. property, to preserve or restore the sewer facili- ties traversing the Rougeot property and to restore all land and improvements disturbed by storm drainage construction operations as nearly as practical to original conditions. -2- j u 6. City.agrees that Grantor's tenants may use for sleeping quarters only, a small building at the rear of 975 Foothill Blvd. while tenants act as care- takers during building demolition operations. Occupancy is limited to a maximum of 180 days from the date of this agreement (210 days if front houses are to be demolished) or the start of construction for development on the site, whichever occurs first, unless City agrees to extend this time. a. Grantor agrees that small building to be used by caretakers shall within 20 days of the date of this agreement be modified to include within its roof coverage a toilet, wash basin and shower or tub. b. Grantor agrees that caretakers will diligently pursue demolition of the garage, and shed building and to complete this work within 180 days of the date of this agreement. If the two front houses are also demolished, these build- ings and the small caretakers building will be demolished.or removed within 210 days of the date of this agreement. 7. City agrees that Grantor or his assigns may make local drainage connec- tions to the facilities to be installed by the City. Connection points may be at the choosing of the Grantor or his assigns, however, construction shall be made to City standards and under City inspection.. IN WITNESSETH WHEREOF, the parties hereto have executed this agreement on the day and year first above written. FRANK TRUCHAN (Principal) BURT W. POLIN (Principal) �� Zf% �C,< T� ATTEST: &IJ.H. FWAT'RIM CITY CLERK J.H. FITZPATRICK APPROVED: City-AdministratiteoOOfficer Y" City Attorney Public Services Director I a2 CITY OF SAN LUIS OBISPO a municipal corporation s1LYNN R. COOPER MAYOR LYNN R. COOPER RECORDING REQUESTED BY -CITY OF SAN LUIS OBISPO -- Name Street Addnm Cllr S State L AND WMEN RECORDEO MAIL TO Cry of San Luis 7 J SPACE ABOVE THIS LINE FOR RECORDER'S USE' MAIL TAX STATlIMfNTS 1O Documentary transfer tax E_________________ Nagle E] computed on full value of property conveyed, sMe.t ❑ or computed on full value less liens and en Addm. cumbrances remaining at time of sale. at, s 5rmu I L Signature of Declarant or Agent ❑'UNINCORPORATED determining tax. Firm Name CITY OF Grant Deed THIS FORM FURNISMED BY THE CUESTA TITLE GUARANTY COMPANY FOR A VALUABLE CONSIDERATION, receipt of which is hereby acknowledged, Burt W. Polin and Frank Truchan hereby GRANT(S) to City of San Luis Obispo the following described real property in the County of San Luis Obispo , State of California: (APN 52- 174 -46) (APN 52- 174 -47) Parcel 1. An easement to maintain, repair, replace, enlarge and remove a public storm drain and appurtenances in.and across the Easterly 10.00 feet of Parcel B and Parcel C of Minor Subdivision SLO -77 -357 as recorded in book 28 of Parcel Maps at page 57 in the office of the Recorder of the County.of San Luis Obispo, State of California. ,Parcel 2. A temporary easement for the purpose of constructing said storm drain and appurtenances over the Easterly 25.00 feet of said Parcels B and C of said Minor Subdivision SLO -77 -357. Dated October 28, 1980 41 44 STATE OF CALIFORNIA / }SS. COUNDOF�! On d 2ef l� %S`�G�O before me, the under- signed a Notary Public in and for said State, IL personally appeared _ 1 4 - known to me to be the person 5- name -i subscribed to the within instrument and acknowledged that executed the same. WITNESS my hand and official seal. SignatureL- 1't� -//1 Lo I Name (Typed or Printed) pw:pp.. .......... ... ........:...... 11, 11'::NINnI,•gl.,lli'I,li IILII..Npl U,NNII IINIII 11161111 c.::. Lr:: ... .... cLC::::::::. u...: 1...:....:::;. :1.r,:,ld:..gyluyafyruitl!II!!11 (TAfs erts for olllciel notertel x+n LTitle Order No. Fscrow or Loan No. I CT 1 1 S MAIL TAX. STATEMENTS AS DIRECTED ABOVE r r FOOTHILL BLVD. S 89° 5C 58 "E 05-3.1(0 _ 1 I 1 I I PARCEL A PARCEL 8 I i I I' 1 NORTH d I I m I I I r•- I 0 A/ I �0 �` I p 0 ® in I 3 �V °o O 1 I 2 O /0 MAINTENANCE I .� EASEMENT t 0 PARCEL C 1 I I 25 � TEMPORARY' I 5 8g° /7 0 9 "W 253.14 STORM DRAIN POL!N — TRUCNAN 7a EASEMENT CITY GONSTaUC7'!ON EASEMENT" 1 I 1 I C E R T I F I C A T E O F A C C E P T A N C E THIS IS TO CERTIFY that the interest in real property conveyed by the -Grant Deed dated October 28, 1980, from Frank Truchan and Burt W. Polin to the CITY OF SAN LUIS OBISPO, a Political Corporation, is hereby accepted by the undersigned officer on behalf of the City Council pursuant to authority conferred by Resolution No. 549 (1959 Series), recorded May 26, 1959, in Volume 1002.., Official Records, Page 292, San Luis Obispo County, California, and the Grantee consents to recordation thereof by its duly authorized officer or his agent. Date: October 28, 1980 CITY OF SAN LUIS OBISPO By s ►LYNN R. COOPER Lynn R. Cooper, Mayor ATTEST: s1J.H: FITZPATP,lc'A J.H. Fitzpatrick, City Clerk RESOLUTION NO. 4304 (1980 Series) A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO APPROVING THE 1980 -81 ANNUAL TRANSPORTATION CLAIM BE IT RESOLVED by the Council of the City of San Luis Obispo as follows: Section 1.. To approve the 1980 -81 Annual Transportation Claim. Section 2. To authorize the Mayor to execute the appropriate claim documents for the City. Section 3. To direct the City Clerk to forward two executed copies of the claim and a certified copy of this Resolution to: San Luis Obispo County Area Council of Governments 979 Osos Street, Suite B San Luis Obispo, CA 93401 On motion of Councilman Bond , seconded by Councilman Munger , and on the following roll call vote: AYES: Councilmembers Bond, Munger, Billig, Dunin and Mayor Cooper NOES: None ABSENT: None the foregoing resolution was passed and adopted this 28th day of October , 1980. / / /// -111 ATTEST: CITY CLERK J.H. FITZPATRICK * * * * * * * * * * R 4304 Resolution No. 4304 -2- (1980 Series) APPROVED: �U ity Administrative4Cfficer City Atto y in ce bTre'Gtor Public Services Director r ANNUAL CLAIM FOR LOCAL TRANSPORTATION FUNDS 1 (Claim Number) TO: San Luis Obispo County Area Council of Governments Amendment No. 1 979 Osos Street, Suite B For 1980 -81 San Luis Obispo, CA 93401. FROM: Claimant: City of San Luis Obispo Address: 990 Palm Street (P.O. Box 321) City: San Luis Obispo Zip Code: 93401 (93406) Contact Person: Dave Elliott Telephone No: '541-1000 X59 This claimant, qualified pursuant to Section 99203 of the Public Utilities Code, hereby requests, in accordance with Chapter 1400, Statutes of 1971, as amended and applicable rules and regulations, that an allocation be made in the amount of $ 487,014 for the fiscal year 1980 - 1981 to be drawn from the Local Transportation Fund of the County of San Luis Obispo for the following purposes and in the following respective amounts as described in the Annual Project and Financial Plan. 0 City of San Luis Obispo (Claimant) By: AYMN R. COOPER Title: Mayor Lynn R. Cooper Date: October 28, 1980 Approved by San Luis Obispo County Area Council of Governments: By: Date: Title: SLOCOG -TDA -4/80 .a. \NUL, PROJECT .kND FI`,ANCIAL PEEN Briefly describe all proposed projects and indicate proposed expen- ditures for the ensuing fiscal year. Project Title and [Amount Brief Descrintion Paroose* 1 Local transportation system expense for Article 8 $231,815 contract treanportation under City Section 99400 (C)(4) .- license and for insurance on elderly/ handicapped system 2 Regional transportation system expense Article 8 for contract transportation under joint Section 99400 (C)(4) $ 37,715 .powers agreement license 1 3 Street maintenance, reconstruction and Article 8 $205,023 construction Section 99400 (a) 4 Regional Handicapped Transportation Article 8 $ 12,461 System expense for contract transportation under Joint Powers Agreement license * Identify appropriate Article and Section cf the .act. 5 O 'roject Title and 3rief Description Lrpose* 1*owzt $ b. Total claim for Article 4 Funds (Section 99260). $ c. Total claim for Article 8(c) Funds (Section 99400c). $ 281.991 d. Total claim for Article 8(a) Funds (Section 99400a). a. Total claim for Pedestrian $ Bicycle Funds (Section 99234). $ b. Total claim for Article 4 Funds (Section 99260). $ c. Total claim for Article 8(c) Funds (Section 99400c). $ 281.991 d. Total claim for Article 8(a) Funds (Section 99400a). $ 205,023 (1) Total agency budgeted expenditures for streets and roads (copy must be attached to claim). $1,191.304 (2) Percentage of -claim (d) of total (d -1). 17 0 e. Total claim designated for $ (Other) *Identify appropriate Article and Section of the Act. STATEMENT OF CONF0 RDIANCE The City of San Luis Obispo hereby certifies that the Annual (claimant) Claim for Local Transportation Funds for Fiscal Year 1980 _ 81 in the amount of $ 487,014 conforms with: 1. Provisions of Chapter 1 (commencing with Section 109.0 of Division 4, Title I) of the Government Code and the requirements of the Transportation Development Act and its applicable rules and regulations. 2. The rules and regulations adopted by the San Luis Obispo Cotinty Area Council of Governments. 3. The Regional Transportation Plan, Transit Development Program, and the Transportation Improvement Program. Further, the claimant certifies that the audit findings pursuant to Section 99245 of the Transportation Development Act have been complied with: A / Yes No Not Applicable CERTIFIED: By: s /LYNN R. COOPER Title: Mayor, City of San Luis Obispo Date: October 28, 1980 Allocation instructions and payment by the County Auditor to this claimant are subject to such monies being on hand and available for distribution, and to the provision that such monies will be used only in accordance with the terms of the approved Annual Project and Financial Plan. 1 RESOLUTION NO. 4303 (1980 Series) A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO APPROVING AN AGREEMENT BETWEEN THE CITY AND STATE AMENDING THE MASTER AGREEMENT FOR FEDERAL AID PROGRAM ENTERED INTO JUNE 22, 1978. BE IT RESOLVED by the Council of the City of San Luis Obispo as follows: SECTION 1. That certain agreement, attached hereto marked Exhibit "A" and incorporated herein by reference, between the City of San Luis Obispo and State of California is hereby approved and the.11ayor is authorized to execute the same. SECTION 2. The City Clerk shall furnish a copy of this resolution and a copy of the executed agreement approved by it to.: Department of Transportation, City Finance Director On motion of Councilman Bond. seconded by Councilman Munger and on the following roll call vote: AYES: Councilmembers Bond, Munger, Billig, Dunin 'and Mayor Cooper NOES: None ABSENT: None 1- the foregoing Resolution was passed and adopt ATTEST: CITY Cy .H:-FITZPATRICK y APPROVED: City Administrati Officer City AttqX1dy, z Fin�nc&,Zirect d his 28th day of Y R. CO PER R 4303 , 1986. Locail Agency. San Luis Obispo Date May 141 198U Supp ement o. 03 To Local Agency -State Agreement No. 05 -5016 PMS- OOOS(106) P P, G ! !� M 05- SLO -O -SLO OF LOCAL AGENCY FEDERAL AID SAFETY Ir,PROvEmorr PROJECTS 11-1 THE CITY OF SAN LUIS OBISPO Local Agency — i — Pursuant to the Federal Highway Safety Act, the attached o 2 LL 11 n Program 11 of Federal Aid Projects marked "Exhibit Exhibit is hereby incorporated in that Master Agreement for the Federal -Aid Program which was entered into between the above named LOCAL AGENCY and " ° { I i 2 rd the STATE on ,Tune 22 1978 , and is subject to all of -; ; 1,,i ry the terms and conditions thereof. (��•';:� --- The subject program is adopted in accordance with Paragraph 2 -. of Article II of the aforementioned agreement under authority of City/2C*iKKW Resolution No. 4303 approved by the City T' "� I v T Council /M4iutyX1)WIIX=Sli XXMYXbn October 28, 1980 ' (See copy attached). I �. I •L W ' � 1 CITY OF SAN LUIS OBISPO 3o v Local Agency = �` BY .,/LYNN R. COOPER Title Mayor " J � Jl , Approved for State Attest: SUM. FITZPATRICK Clerk ltzpatri k District Director of Transportation Date District 05 Department Transportation Form DH -OLA -431 (Rev. 3/78) r F CIO x w E � o O Cl- W LLQ�LL CJ� 8 I 44 O 0 a N -P Q •ri o U N v� �a ry U 0 J M tD O r-i O .. Ln C I Z u1 C F- �o 41 z �E CL z N �w w (D U o a a w H 0 E ri rli (a O 2 a ZJ4J •ri U C Q) O Q) O U 4-J -n .,-i w O J.) G') rO S4 rd M 0124 �:l 4 �i -r-I rC >, M 0 -,4 FC Z a) r 1 (2) 4J tY) ri tY) )-i 0 �4 (1) n b Q) r-i >y O S4 rq rO ft �i (a r-i Q) () O CL 3 W 'q 4J Q) Q) 4J H rn 4 J •rl .0 C 1J �4 RCN O • Ga •14 Q) IT W r-i N C 00 1-1 z (a •ri �4Mfa0ms4 0 r-I 34 -r-I S4 ::S +J (1) 41 U r0 ra - r0 (a C t4 r-I (1) }4 -r-I ,sC .0 w 1) �4 ,rl Q) 4-I -r-i Z C.QOCro :, O .11 rd E +J +i E N (2) rc) U Z ro -J -P < O E < 0 N Q) >1 >1 >1 U Q+ Jr .0 ro ro U E -ura a ra 0 N 0 a) 0) rc Q) 4J (o .0 4 yJ U QL Ulr O a) l �•a r-I U }-I a) N c0 ri. t3) 'a I 1J 3.Q wa•i +OJ r � E ro (1)+J00 +) N -ri -P (J) •r-I >y4J ,L1 r6 N x�4rorO °e0i E O U Q) 4-i i4 3 O >. -r-I to a075 (a • ca)ar>1 -ri .0 Q, 4J . 4 +J M N -ri n �4 4J U Y ro ..-FJ -r1 E U a �i I. L) -P rd O O E-E c C N E. E�M .r� Q) O (1) N n > U 4.3 I a0�ws~ O 4J s4 ar Q .� --rl M r-i E -ri rO rh C 3 -ri Q) >4 O •0' F I (a m Q) +J -r-I O N b y LA G o, o a Q) h w ro v O 0 U � � y a. (A C) - O O O L G) O M co .n 0 w a w o• JJ o c� o 0 U o 0 o co 4J M V) H . tn- -P in w N 0 a a) 0-1 N 1-I ro C E -H � co w N O ro (n C 4-i -P E4 M r0 1,o L O 4a N ca r1 a) 9 O o Ln w -H O >. +J E -P (a C r-i aJ ON \N C 0 M4J w — o ro >~ O -4J -P +J M (n 0 -V Q) Q E ra U � O -r-1 a.J N FC - > E �4 rO •ri CO ro O o U ro C I ro 0 O C C S4 C I Ct 4-1 +' (1) O •� ra m C O E r 'O U c 04 4J s4 Q) Q. O Q w O rl a 0 4J N M Q) U U U •ri U r-i -r-I U r0 ra ro E 1-1 (1) N rsQ O (1) r-i C Oa M a, �4 O � H O r-I (zi Pa ro 41 U ,Q a 4-4 a • �D N O M r-I O v . O O O O On L O O I m 1 cn 2 a ZJ4J •ri U C Q) O Q) O U 4-J -n .,-i w O J.) G') rO S4 rd M 0124 �:l 4 �i -r-I rC >, M 0 -,4 FC Z a) r 1 (2) 4J tY) ri tY) )-i 0 �4 (1) n b Q) r-i >y O S4 rq rO ft �i (a r-i Q) () O CL 3 W 'q 4J Q) Q) 4J H rn 4 J •rl .0 C 1J �4 RCN O • Ga •14 Q) IT W r-i N C 00 1-1 z (a •ri �4Mfa0ms4 0 r-I 34 -r-I S4 ::S +J (1) 41 U r0 ra - r0 (a C t4 r-I (1) }4 -r-I ,sC .0 w 1) �4 ,rl Q) 4-I -r-i Z C.QOCro :, O .11 rd E +J +i E N (2) rc) U Z ro -J -P < O E < 0 N Q) >1 >1 >1 U Q+ Jr .0 ro ro U E -ura a ra 0 N 0 a) 0) rc Q) 4J (o .0 4 yJ U QL Ulr O a) l �•a r-I U }-I a) N c0 ri. t3) 'a I 1J 3.Q wa•i +OJ r � E ro (1)+J00 +) N -ri -P (J) •r-I >y4J ,L1 r6 N x�4rorO °e0i E O U Q) 4-i i4 3 O >. -r-I to a075 (a • ca)ar>1 -ri .0 Q, 4J . 4 +J M N -ri n �4 4J U Y ro ..-FJ -r1 E U a �i I. L) -P rd O O E-E c C N E. E�M .r� Q) O (1) N n > U 4.3 I a0�ws~ O 4J s4 ar Q .� --rl M r-i E -ri rO rh C 3 -ri Q) >4 O •0' F I (a m Q) +J -r-I O ♦- RESOLUTION NO. 4302 (1980 Series) A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO APPROVING AN AGREEMENT BETWEEN THE CITY AND ATTORNEY ROBERT WEATHERFORD TO REPRESENT FIRE CHIEF IN APPEAL OF JACK WAINSCOTT TO PERSONNEL BOARD BE IT RESOLVED by the Council of the City of San Luis Obispo as follows: SECTION 1. That certain agreement, attached hereto marked Exhibit "A" and incorporated herein by reference, between the City of San Luis Obispo and. Robert Weatherford is hereby approved and the Mayor is authorized to.execute the same. SECTION 2. The City Clerk shall furnish a copy of this resolution and a copy of the executed agreement approved by it to: Robert Weaterford, City Fire Chief, City Finance Director On motion of Councilman Munger seconded by Councilwoman Billig s and on the following roll call vote: AYES: Councilmembers Munger, Billig, Bond, Dunin and Mayor Cooper NOES: None ABSENT: None the foregoing Resolution was passed and ATTEST: CITY 5pr— J- HOOPITZPATRICK APPROVED: City Adm�;iistratio- Officer city r dopt is 28th day of OR LYNN R. COOP R 4302 1 %0- r� AGREEMENT FOR PROFESSIONAL SERVICES Re: Appeal of Jack Wainscott THIS AGREEMENT made this 28th day of October 1980 by and between ROBERT WEATHERFORD, Attorney at Law, hereinafter called "Contractor ", and the CITY OF SAN LUIS OBISPO, a municipal corporation, hereinafter called "City" R E C I T A L S WHEREAS, a protest of disciplinary action has been filed with the City Council against the City's Fire Chief; and WHEREAS, City has agreed to provide legal representation for the Fire Chief in this action by Jack Wainscott; NOW, THEREFORE, City and Contractor, for the consideration hereinafter set forth, agree as follows: 1. Scope of Work. Contractor agrees to provide professional services for work as follows: Representation of Fire Chief Richard L. Minor.in the appeal of disciplinary action filed.by Captain Jack Wainscott. 2. Compensation. City agrees to pay Contractor as compensation for his services as follows: $60.00 per hour for actual hours expended. 3. Payment. Contractor shall submit claims for payment for services provided under this agreement monthly to the City Attorney's Office for processing for payment. . 4. Contractor's Responsibility. Contra "ctor shall attend the necessary conferences with the Fire Chief, Personnel Director, City Administrative Officer, City Attorney and other such officers of the City as may be neces- sary in order to assure the proper performance of this agreement. Contractor agrees to use his best efforts to carry out the terms specified herein and the City agrees not to interfere with this effort. 5. City's Responsibility. City shall provide full information as to its require- ments for the work to be performed by Contractor. 6. Termination. This agreement may be terminated by either party upon fifteen (15) days written notice should the other party fail substantially to perform in accordance with its terms through no fault of the other. In the event of termination, due to the fault of others than Contractor, Contractor shall be paid for services performed to termination date, including reimbursement, if any, then due. 1. Conflict of Interest. Contractor agrees not to accept any employment during the term of this agreement by any other person, firm, or corpor- ation which employment is or may likely develop a conflict of interest between the City's interests and the interests of third parties. "Conflict" as used herein shall be as defined and interpreted in accordance with §1090 of the Government Code. dM S. Time is of the Essence. Time is of the essence of this agreement and Contractor shall prosecute the work provided for with such diligence as to complete the work at the earliest possible date. IN WITNESS WHEREOF, the parties hereto have executed this agreement the day and year first above written. ATTEST: s/J.H. FnVATRiCK City Clerk Approved as to form: City Attorney ROBERT WEATHERFM Attorney at /Law CITY OF SAN LUIS OBISPO s/LM R. COOPER By Mayor LYNN COOPER Approved as to content: City Administrative 0 icy er Fire Chief Personnel Direct or -3- 4 0 RESOLUTION NO. 4301 (1980 Series) A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO APPROVING AN AGREEMENT BETWEEN THE CITY AND FAMILY SERVICES CENTER TO PROVIDE TWO THOUSAND FIVE HUNDRED.DOLLARS ($2,500) FOR SERVICES PROVIDED FROM JULY 1, 1980 -JUNE 30, 1981. BE IT RESOLVED by the Council of the City of San Luis Obispo as follows: SECTION 1. That certain agreement, attached hereto marked Exhibit "A" and incorporated herein by reference, between the City of San Luis Obispo and Family Services Center is hereby approved and the Mayor is authorized to execute the same. SECTIO14 2. The City Clerk shall furnish a copy of this.resolution and a copy of the executed agreement approved by it to: Family Services Center, HRC, City Finance Director On'motion of Councilman Bond , seconded by Councilman Munger , and on the following roll call vote: AYES: Councilmembers Bond, Munger, Billig, Dunin and Mayor Cooper NOES: None ABSENT: None the foregoing Resolution was passed and adopt ATTEST: CITY CL .H. FITZPATRICK APPROVED:, City Administrative Coofc er City y F' ance Direct c�/this 28th day of ctob R. "COOPER R 4301 f 1980 A G R E E M E N T Family Services Center THIS AGREEMENT, dated July 1, 1980, for the convenience of the parties hereto, is between the CITY OF SAN LUIS OBISPO, a chartered municipal corporation (sometimes referred to herein as "City ") and FAMILY SERVICES CENTER, an unincorporated association (sometimes referred to herein as "Center "). WITNESSETH WHEREAS, Center has requested City to contribute to Center's human service program of providing "individual and group counseling in the area of individual, family, or marital problems or for premarital counseling for young adults,'.' as set forth in Exhibit "A" attached hereto; and WHEREAS, said counseling will be available to residents of the City, thereby serving both a public and a municipal purpose: NOW, THEREFORE, City and Center, for and in consideration of the mutual benefits, promises and agreements set forth herein, do agree as follows: 1. Center agrees to continue to make its counseling services available to residents of the City of San Luis Obispo on a regular basis for the period July 1, 1980 through June 30, 1981. 2. City agrees to pay Center a total sum of Two Thousand Five Hundred Dollars ($2,500) for services actually provided during said period, payable monthly in twelve (12) equal installments on or before the last day of each and every month, commencing July 31, 1980, and continuing through June 30, 1981. . 3. Center will provide City with monthly summary reports describing the type and quantity of services provided, and listing funds expended and funds received by Center from other sources. Said reports shall be in a form approved by City Human Relations Commission (Exhibit "B" attached). 4. On or before January 31, 1981, Center will provide City with a detailed statement of the types of services provided to City residents and the number i �J of City residents provided such services during the period January 1, 1980 through December 31, 1980. 5. Center and all of its agents, representatives, and participants in any manner in the performance of Center's obligations and duties hereunder shall be employees, independent contractors, or volunteers for Center and shall not for any purpose be considered as employees or agents of City. 6. Center agrees to hold City harmless, and to defend City against, from and in any claim action, proceeding or hearing wherein the allegation charging liability on the part of the City as a result of any act or omission, negli- gent or otherwise, of the Center. 7. The City Council may by motion terminate this Agreement at its sole discretion after a public hearing held upon ten (10) days written notice to Center. Said termination shall be effective thirty (30) days after City mails notice of termination to Center. 8. For purposes of notice under this Agreement, all notices shall be considered effective upon being sent by certified mail to the following addresses: City: City Clerk P. 0. Box 321 San Luis Obispo, CA 93406 Center: Family Services Center 1160 Marsh Street, Suite P San Luis Obispo, CA 93401 IN WITNESS WHEREOF, the parties.hereto have executed this agreement by their proper officers duly authorized. HUMAN RELATIONS COMMISSION FAMILY SERVICES CENTER By Chairnerson By Treasurer 4,�w -,a� -2 By Walt L mbert, Chairman 1 ATTEST: s/J.H. MZPATRICK City Clerk itzpatric J CITY OF SAIN LUIS OBISPO By AYM R. COOPER Mayor Lynn R. Cooper -3- 10 V i W f� . F�1 Q H W 'r:KS:• W a N W O a a Ul w l O w 11 O Y O 0 O m b O T 0. _ ,,; ' 5 A 7 3 =v ° i Eck E c E° E cn 0 n °?[° c a �E- T u o b Oo w T O> r� m L d N t1 L U r0 y O` Ll H� l �� r U L. E C v °° E o C d w � o �•C.N °' � ao u CL r�r�T+ E 3 ,o i �nU 0 V O U L F 0. o. C O O O N w ai d ai o .' .n O O rT, °�" °C� oa C U �, Y Z, CL T Fj-i c C' z' y y •> c.U., k. w 7 T R. C C, O ri r^ 7� -b .X m O to N r N Y N '6 V 1 Cn Lr �, v, O K a m p V] is d -> ,,.,, t."1 o E W U �n :° o 00 .t] C 3 E Cj C v •C L d 7 H E lIJ N y O cn (f� N O fVC O O� c1 s E° a a H Y c�c� o U _ Ml •O .0 Co N O U C O N .-r ..� U' U Q) Y Y^ c4 N C C) LIT N^ NM �- �^7Eya� a i=CE,N �L a,oCL G. 4� � a) ax) p F" C b ° E .> °' m /�' d o a b O a C ` E � E d i O+ T u a) E u C F-+ O C C �D C T d a) a) L rz C .L O a) d 'w, a) O O ... rJ u E O a 4 Y 0.vF a o S2.W U LU a Y,n �;� - •v�E- wE•�Uw x co z O W nq �I a) O C O b Y v R N C d O a c E c >" 0 N .O to �_ Y E 7 b R M L a) b A a) '0 C O V CO O a t n O 0 A N C4 to - 3 m � C) E m o o.z u C d C U o e a) ``yy ,,ma�yy ( ` 'MTfV�•..�7.�T %% Y3 111; �� �• •l r{ 060 r ; M•k. +' f7��+ �Q�,�{��y 7Z rv,i,n,7 1 o c, 0 E ro c cq c d N ° c ' N > u . in. 07, L O O d y N p. w U C U d a C s o> L C v� ro 3 N E `O Q w ro C w U y P. ro 1..... s o> "' w U �, 3 a P. >, c ro -o CL tj rf--1 O r _O m ° 'fl ,v •'p av C `� `" U °; •t ca ro U el at X N a C O O d .0 > c N N C B. lJ a ro E Q' U y E -d O I.U. Lin Os a ro P. c E 1 c o. oQ o y c W d ° 3 c ° ro c ro ¢� C L L N ".. ro v ro w C' E 0 L W E O U L C m C N O ro O L cc W (s. N y -• N N D E N W ro U C X E p d o, I E E E a- O OU «+ E O U U O 'S .o .- p• -o o, v a, c C >' w C X CU "� O C c � C b U >O '� O p G Cp N �' • a^N' p O ra O C ° a, v N p N 0 C U y° p U� .N z n'� ra ro 00 o wo ^ 2 U U L N F w 1---1 ?� ¢oN > °E' V li p ri 41 O W C,. ¢ C) Q � w = 0, c oa2 4 rT o i //il O a rj 0 7 C � W -a [z] W CQ P-1 C �L E U c U O Li LP, "U C F'ULVi LA ID ` M'.41d, �rti .m^-.►x +� ` ���°'•Jr,�`' `3,. 5-, �atc$.�y � °- w`!f�."d�a`�eY�'��' ��'M`°^ia�i�'�y�" ;I. �i�!•TT}Y�t ,�+ vs# ,ty� D •t ;•� ���r,, y�,,y,�,�i„ ` F'i.,j: sea &�h�...�?�• ' -�v ¢.c x .a Ft I /- � }b+ .' •+i . ,,� a •�r''„�y�ttr�f•,f.1�'��.,G'�'` t 'c'^ Z r `; P Vty.'ry �.�y�.iy� , rie u a'T.y.t i Yt. a a ..Yy _fix •nLt.'a°f4 `�yKt Yat- 11'_f..'"�`''iLA% ' S.. tea, y"3} $�7•�.•y r t s.F%` ` k � i �•�. °1'-r�`.4 Ir I "� sniut`4d «i� �+�_'3.�.y n. n^ 'i v•c-, �t : kf @�y t�'1,t:�`r. *ht-y� � � k ��e� ^,3,�''f;, e� r ♦j /J/ i ` ' e- .liii" �.c. TJ+.a�] �• Nr yS4y,C�ai,�`t.t .n.} �: v_. ��...�.: I.rj • `� � G e � .• �' �.'F�4 _!� L ,�,•,/ N,. '+�'/ ��'' • may.,, �l F. GUIDELINES FOR; REPO.;` I NG results of city funding of FAMILY SERVICES CENTER during 1980 -$3 fiscal year Philosophic Assumption: Aim to help people help themselves. General Guidelines: 1. Determine what services are needed by persons within the city. 2. Determine how the city should provide or contract for such services. 3. Determine how to measure performance. 4. Pay for services rendered upon certification of delivery. Specific Guidelines: 1. Service - Face to face counseling and referral for city residents (but not excluding others) at modest or no cost for _persons other- wise unable to afford private counselors. 2. Agency - Family Services Center. 3. Measurement of performance - unit cost per client. 4. Payment - monthly, upon receipt of the following: a. Summary of clients assisted during past month, including: - number of clients, - place of residence (SLO City, SLO County, other - city by name if within County), type of counseling problem, - number of counseling hours provided, phone tally of others assisted. b. Executive Counselor's Report - for month immediately past. c. Treasurer's Report' - for month immediately past. d. Board Minutes - for most recent meeting. 5. Agency to provide current copies of its bylaws /constitution and current list of board members -and officers. 6. Agency to provide for an annual audit by an independent auditor or by an auditor as selected by the City. *any travel reimbursements contained thereinto be paid by organization's treasurer only upon receipt of appropriate vouchers. } Exhibit B d RESOLUTION NO. 4300 (1980 Series) A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO APPROVING AN AGREEMENT BETWEEN THE /' CITY AND, SAN LUIS OBISPO SWIM CLUB, INC. TO E11TEND THEIR•AGREEMENT FOR USE OF SWIMMING POOL AT SINSHEIMER .PARK FROM DECEMBER 1, 1980 - NOVEMBER 30, 1981. BE IT RESOLVED by the Council of the City of San Luis Obispo as follows: SECTION 1. That certain agreement, attached hereto marked Exhibit "A" and.incorporated herein by reference, between the City of San Luis Obispo and San Luis.Obispo Swim Club, Inc. is hereby approved and the Mayor is authorized to.execute the same. SECTIO14 2. The City Clerk shall furnish a copy of this resolution and a copy of the executed agreement approved by it for San Luis Obispo Swim Club, Inc. City Finance Director, City Director of Parks & Recreation On motion of Councilman Bond ,seconded by Councilman Munger , and on the following roll call vote: AYES: Councilmembers Bond,, Munger; Billig, Dunin and Mayor Cooper NOES: None ABSENT: None the foregoing Resolution was passed ATTEST: CITY IT. FITZPATRICK APPROVED: R 4300 EXTENSION OF AGREEMENT Use Of Municipal Swimming Pool At Sinsheimer Park THIS EXTENSION OF AGREEMENT, made and entered into this 28th day of. October , 1980, by and between the CITY OF SAN LUIS OBISPO, a municipal corporation (hereinafter, "City "), and the SAN LUIS OBISPO SWIM CLUB, INC., also known as the SAN LUIS OBISPO SEA HAWKS, an educational non - profit, tax - exempt corporation headquarters in the City of San Luis Obispo (hereinafter, '.'Club ") WITNESSETH: 1. The undersigned City and Club agree that their previous agreement dated July 17, 1979, entitled ('Agreement -Use of Municipal Swimming Pool at Sinsheimer Park," a copy of which is attached hereto, shall be extended for a period of one year, from December 1, 1980 through November 30, 1981. 2. The terms and conditions of the attached agreement shall otherwise remain unchanged and shall apply as well to the extension period. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day and year first written above. SAN LUIS,.OBISPO SWIM CLUB, INC. Byc Title: dr0�, I k K w CITY OF SAN LUIS OBISPO By SUNN R. COOPER MAYOR LYNN R. COOPER ATTEST: s1J.H. FITZPATRICX CITY CLERK J.H. FITZPATRICK AGREEi LENT USE OF MUNICIPAL SWI 24I =•1G POOL AT SINSHEIPTER PARK THIS AGREEMIENT, made and entered into this 17th day of July 1979, by and between the CITY OF SAN LUIS OBISPO, a municipal corporation (hereinafter "City "), and the SAN LUIS OBISPO SWIM CLUB, INC., also known as the SAN LUIS OBIS °0 SEA HAWKS, an educational, non- profit, tax - exempt corporation headquartered in the City of San Luis Obispo (hereinafter, "Club ") . WITNESSETH: WHEREAS, City is the owner and operator of the Municipal Swimming Pool located at Sinsheimer Park (hereinafter "Sin- sheimer Pool ") ; and WHEREAS, City desires that all residents of San Luis Obispo with interests in any manner of aquatic activities, including competitive swimming, have the opportunity to make use of Sinsheimer Pool; and WHEREAS, Club makes available aquatic training and compet- itive experience as well as other aquatic activities to all members of the community and has indicated its desire to make Sinsheimer Pool its home facility; NOW, THEREFORE, in consideration of the mutual promises, agreements, covenants, and conditions herein set forth, City and Club hereby mutually agree and covenant as follows: EXHIBIT "Ay' 1. City hereby grants to Club the use of Sinsheimer Pool for team workouts during the hours of 7:00 A.M. to 10:00 A..M.. and 5:00 P.M. to 7:00 P.m. during non - school months and during the hours of 6:00 A.M. to 8:00 A.111. and 5:00 P.M. to 7:00 P.M. during the school term. This use is limited to Monday through Saturday. This use is not necessarily exclusive and the Club will share Sinsheimer Pool during these hours with non- conflict- ing groups if scheduled by mutual agreement with the Director of Parks and Recreation. 2. Club agrees to pay the City rent.as follows: A. For the months of: JUNE, JULY and AUGUST $80.00 per month B. For the months of: SEPTEMBER through 24AY $75.00 per month C. If Club and City agree that Club may use Sinsheimer Pool at times in addition to those set out above, the rental for the additional time shall be $15.00 per month hour; i.e., one hour per day, Monday through Saturday for one month. . 3. TERM AND RENEWAL A. The _ term of this agreement shall be six (6) months, to commence on June 1, 1979. B. This agreement may be renewed on the same terms and conditions on a year to year basis upon mutual consent of the parties hereto. 4. city hereby further grants the'Club the use of Sinsheimer Pool to host certain swim meets. Swim meet dates must be sub- mitted to the office of the Parks and Recreation Department a -2- The storage thereof shall not interefere with normal City operation of other aquatic programs. Storage area shall be approved by the Director of Parks and Recreation. . 8. Club agrees to furnish, for its own use, any and all aquatic paraphernalia it deems necessary to conduct a safe train- ing and competitive program. Such property, including fixtures, shall remain the property of the Club and shall not be used by any other group or organization without the written permission first being granted by the Club. Any equipment provided by the Club to the City on a permanent basis shall be covered by separate agreements. 9. Club shall furnish to City evidence of current Dolicv of comprehensive general liability insurance in the amount of $1,000,000.00 which shall name the City as additional insured for the periods of time that the Club is conducting its program at Sinsheimer Pool or on the site. Such insurance shall insure such performance by the Club of the indemnity provision of Section 16 but shall not limit the liability of the Club to the stated amount of the insurance. The evidence of insurance shall contain an endorsement that the insuran ce is primary coverage and will not be cancelled or altered by the insurer except on 30 days written notice to City. 10. Club shall furnish any and all personnel necessary to conduct its aquatic workouts and swim meets,. Personnel may include, but not be limitedto, coaches, lifeguards, and meet officials. -4- mirimum-of sixty (60) days pri_rr to the date of the event accommodate possible rescheduling. Club shall have exclusive use of Sinsheimer Pool and pool facilities for scheduled swim meets. Swim meets shall be held only on Fridays, Saturdays and Sundays; provided that no meet will begin earlier than 4:00 P.M. on Friday or end later than 8:00 P.M. on Sunday. 5. City agrees to provide the additional custodial functions required during a swim, meet. In consideration for the pool time and these services during swim meets the Club agrees to pay City according to the following schedule of rates: A. A.A.U. Sanctioned Swim Meets 1. Friday . . . . . . $20.00 2. Saturday . . . . . . . . . . . . 40.00 3. Sunday a. meet ending before 1:00 P.M. 30.00 b. Meet ending after 1:00 P.M. 50.00 B. A.A.U. Sanctioned Dual or Inter -Squad :fleets: Each day held (usually a one partial day meet) . . . . . . . . . . . . . . . 20.00 6. City agrees to grant Club the use of Concession Room at San Luis Obispo Stadium in Sinsheimer Park for the above swim meets. In consideration for this use the Club agrees to pay the City twenty percent (20%) of gross sales made from the Concession Room. 7. City hereby grants the Club the right, with no liability to the City for loss or damage, to store at Sinsheimer Pool such aquatic paraphernalia that is associated with the Club's program. -3- �e 11. Club retains the richt to expand its progr-m to meet the needs of the community as outlined in its corporate articles and by -laws. Any expansion of programs will not change use times or rental rates as described herein except as provided for in Section 2 of this agreement. 12. Club shall be responsible for damage, excepting normal wear and,tear, if. the damage occurs during the time Club is using Sinsheimer Pool and the damage arises out of and is in connection with Club's use of Sinsheimer Pool. 13. Club shall notify the City if its tax - exempt and non- profit status should change. 14. City and /or Club may terminate this agreement without the other party's consent by giving six.months written notice. 15. Notices under this agreement shall be sent by certified . mail, return receipt recuested, postage prepaid, addressed as follows: CITY: Office o` the City Clerk City of San Luis Obispo P. O. Box 321 San Luis Obispo, CA 93406 CLUB: San Luis Obispo Swim Club, Inc. Board of Directors P. o. Box 142 can Luis Obispo, CA 93406 16. Club shall indemnify and save harmless City from all claims, demands and judgments arising out of any injury to any person or property occurring in, on, or about Sinsheimer Pool premises arising out of Club's use or occupancy of the facilities. Club shall not hold City harmless for responsibility for damages or injury arising solely out of City's negligent acts or omissions. -5- IN WI -'1ESS Wl-=i nEOF. the parties hereto ve E ecuted this agreement on the day and year first above written. ATTEST: c Clerk J. H. t itzpatrick SAN LUIS OBISPO SWIM CLUB, INC. Name & TitloBarra M. Karleskint Member ;:Board of Directors SAM LUIS OBISPO Approved as to form: Approved as to content: City Attorney City Administrative Officer D to =of Parks & Recreation Q.