HomeMy WebLinkAbout5400-5449RESOLUTION NO. 5449 (1984 Series)
A RESOLUTION OF THE COUNCIL OF THE CITY OF
SAN LUIS OBISPO APPROVING AN AMENDMENT TO THE
PISMO STREET QUARTERLY WATERLINE AGREEMENT
WITH ROBERT BRUINGTON.
BE IT RESOLVED by the Council of the City of San Luis Obispo as follows:
SECTION 1. This Council previously approved an agreement with Robert.
Bruington as contained in Resolution No. 5270 (1984 Series).
SECTION 2. This Council hereby approves an amendment to said agreement
to allow Robert Bruington to administer the contract instead of the City.
SECTION 3. The Mayor is hereby authorized to execute the amended
agreement.
On motion of Councilman Settle ,seconded by Councilman Dunin
and on the following roll call vote:
AYES: Councilmembers Settle, Dunin, Dovey, Griffin and Mayor Billig
NOES: None
ABSENT: None
the foregoing Resolution was passed and adopted this2lstday of August 9
APP rn'D- n
441
W^v
City Administrative IfficeA
Attorney
Public. Works i ctor Finance Dire r
R 5449
ADDENDUM TO
PISMO ST= QUARTERLY MUMMINE AGREDENT
BETWEEN THE CITY AND ROBERT BRIDMON
EXHIBIT "All
The Agreement between the City of San Luis Obispo and Rcbert Bruington
dated January 3; 1984; adopted by Resolution No. 5270 (1984 Series) s' is
hereby modified as follows:.
1. Paragraph 1 is changed to real as follows:
"l. The City agrees to assist in funding, and the Developer
agrees to contract for the installation of the following described
water system mprovements in accordance with municipal Code section
7410.9 subsection (1); relating to main extensions to new customers
other than subdivisions, and City Council Resolution No. 4293#* adopted
ch October 29,' 1980; which Resolution is made a part of this agreement
as though specifically set forth herein:
(a) Construction- of approximately 510 lineal feet of eight
(8) inch diameter waterline in Pi.sm Street- between Carmel and Beach
Streets' including necessary connections to existing mains and existing
services.
(b) Installation of one fire hydrant with connecting
lateral and related facilities,-
(c) This proJedt, including inspection, engineering, and
administration thereof is to be partially financed by the City unler
provisions of Resolution No. 4293,' otherwise known at the "$251'000
Quarterly Funding Program," to the extent that said funds are available
fram the First Quarter of the 1983-84 program.
(d) The total estimated cost of this - jedt including
pro]
engineering-, inspection and administration is $210'500. nid city's
agreed contribution is ninety percent (01%) of the total pro-Ject,
lk
cost (as determined by the City Engineer). The City shall pay its
portion of the project cast upon receipt of certified statement of
costs; detailed invoices; and contracts entered into by Developer;
provided; City's contribution shall not exceed $25,000 maximum. The
Developer agrees to pay a minimian of $2,500.
2. Paragraph 5 is changed as follows:
Delete subparagraphs b & c; insert new subparagraph (b) to read
as follows:
"b. If the Devellcper does not provide the City with a fully
executed copy of the contract entered into between the Developer and any
contractor for the installation described in paragraph 1 (above) prior
to January 1. 1985; this Agreement shall be voidable at the option of
the City. If voided; the $1700 deposit, less bidding and advertising
costs, shall be returned to the Developer."
DATED: Q.g. _ CITY OF SAN LUIS OBISPO
i
G_ _
City Clerk Pamela Vo s
DATED: 8/141.84. -.= DEVELOPER
PM
RESOLUTION NO.5448 (1984 Series)
A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS
OBISPO ACCEPTING BID AND AWARDING CONTRACT
BE IT RESOLVED by the Council of the City of San Luis Obispo as follows:
SECTION 1: That this Council hereby accepts the bid and authorizes the
Mayor to sign a contract on behalf of the City for the following:
Project: Waterline Improvement Projects - Buena Vista -Santa Maria to
400' East, Buchon- Archer to Carmel
City Plan No. Budget Account No. Engineer's Estimate Bid Amount
H46Q 50- 6362 -715 $19,000.00 $20,690.16
H51Q 50- 6362 -715 27,000.00 26,960.10
$46,000.00 $47,650.26
Bidder: Anderson Pipeline Contruction
SECTION 2. That the City Clerk is directed to prepare the appropriate
documents for signature by the successful bidder and the Mayor.
On motion of Councilman Settle and seconded by Councilman Dunin
and on the following roll call vote:
AYES: Councilmembers Settle, Dunin, Dovey, Griffin and Mayor Billig
NOES: None
ABSENT: None
the foregoing Resolution was passed and adopted this 21st. day of August ,
1984.
ATTEST:
/ G'a
City C1%rk Pamela Voge
R 5448
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i
Resolution No. 5448 (1984 Series)
Page 2.
APPROVED:
CitY Administrative Officer
iii k4,z,,�
44 City Attorney
Finance Direct
J�
RESOLUTION NO. 5447 (1984 Series)
A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS
OBISPO DETERMINING THE NECESSITY OF CURB AND GUTTER,
SIDEWALK, AND DRIVEWAY, RAMP IMPROVEMENTS ON PORTIONS
OF VARIOUS STREETS,'IN THE CITY OF SAN LUIS 0BISPO
BE IT RESOLVED by the Council of the City of San Luis Obispo as
follows:
1. That the Council hereby preliminarily determines that the public
interest, necessity and convenience require the construction of curb and
gutter, sidewalk and driveway ramp improvements on those portions of ;
streets within the City of San Luis Obispo as set forth on Exhibit "A"
attached hereto and incorporated by reference.
2. That September 18, 1984 at 7:00 P.M. in the Council Chambers of
the City Hall, 990 Palm Street, San Luis Obispo, California, is-the time
and place set for public hearing on said matter, and notice thereof shall
be published twice in the Telegram- Tribune, a newspaper of general circula-
tion in said City; the first publication to be at least twenty (20) days
prior to said hearing. Copies of said notice shall be posted in accordance
with the requirements of Municipal Code Section 12.12.020(B).
3. That subject to any modifications or exceptions declared by the
Council at the close of said hearing, said parcels shall be so improved
by the property owner, or the City Engineer shall proceed to have the
work done and the cost thereof shall be made.a lien against the property
in accordance with Sections 12.12.010 et seq. of the San Luis Obispo
Municipal Code.
On motion of Councilman Settle
and on the following roll call vote:
seconded by Councilman Dunin ,
R 5447
Resolution No. 5447 ( 1984 Series)
AYES: Councilmanbers Settle, Dunin, Dovey, Griffin and Mayor Billig
NOES: None
ABSENT: None
the following resolution was passed and adopted this 21st. day of
August , 1984.
ATTEST:
OW�h,4 / I(
Ci(y Clerk Pamela
06916S
APPROVED:
City Administ ative ffice
City Attorney
Public Works Dir for
Finance Dire or
l�
EXHIBIT "A"
LOCATION
PARCEL NO
682
Palm (Nipomo Side)
2- 411 -01
1814
Morro (Santa Barbara Side)
3- 658 -03
2150
King St. (Branch St. Side)
3- 739 -18
463
Branch
3- 739 -19
467 -471 Branch
3- 739 -38
483
Branch
3- 739 -22
501
Branch
3- 739 -23
511
Branch
3- 749 -01
517
Branch
3- 749 -02
523
Branch
3- 749 -03
525
Branch
3- 749 -29
527
Branch
3- 749 -05
531
Branch
3- 749-06
543
Branch
3- 749 -08
551
Branch
3- 749 -09
664 Upham 3- 641 -10
691 Upham 3- 642 -02
1845 Broad also Upham side 3- 641 -14
639 Leff (Nipomo side) 3- 631 -01
640 Church (Nipomo side) 3- 632 -10
595 Leff (Nipomo side) 3- 625 -03
NOTE: C = Curb & Gutter
S = Sidewalk
R = Driveway
Ramp
IMPROVEMENTS
OWNER
REQUIRED
Catholic Church, SLO
C,S,R
Weipert, A.E. et al
C'S
SMS Company, c/o McNamara, F. C,S
Stoutenborough, M.
C,S,R
Filipponi, D.
C,S,R (2)
Brown, N.D.
C,S,R
Fredriksen, H.J.
C,S,R
Fredriksen, H.J.
C,S,R
Mirko, F.
C,S,R
McRobbie, J.M. & M.B.
C,S,R
Wurster,,*.C. Paul & Betty
J. C,S,R
Ward, Virginia A.
C,S,R
Thomas, C.
C,S,R
Robinson, R.S. & C.I.
C,S,R
True, R.G. & C.R.,
R Repairs
c/o True, W.J. & B.
Jones, K.W. & F.D.
C;S,R (2)
Feenstra, Richard et al
C,S,R
Yasumoto, H & V.
Repairs &
C,S,R
Dawson, Marie H. et al
S
Jackson, L.G. & F.A.
S
Sousa, Edith M.
S
1
IMPROVEMENTS
LOCATION
PARCEL NO.
OWNER
REQUIRED
1721 Nipomo
3- 625 -04
Casassa, R.
S
1733 Nipomo
3- 625 -05
Westwood, D.
S
1801 Nipomo
3- 626 -10
Nueser, Wilma E.
C,S,R
518 High ( Nipomo side)
3- 626 -06
Johnson, Richard E.
C,S,R
f / 16 no4l v,-'Clo Ole,
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RESOLUTION NO. 5446 (1984 Series)
A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO
APPROVING AN AGE BETWEEN THE CITY AND
DOUGLAS HASKINS; DOING BUSINESS AS THE HASKINS AGENCY
FOR AGENCY TO PERFORM A MARKETING SURVEY
ON BEHALF OF THE CITY OF SAN LUIS OBISPO
BE IT RESOLVED by the Council of the City of San Luis Obispo as
follows:
SECTION 1. That certain agreement; attached hereto; marked Exhibit
and incorporated herein by reference; between the City of San Luis
Obispo and Douglas Haskins,-doing business..as the Haskins Agency,
is hereby approved and the Mayor is authorized to execute the same.
SECTION 2. The City Clerk shall furnish a copy of this resolution
and a copy of the executed agreement approved by it to: Haskins Agency;
San Luis Obispo City Finance Director.
On motion of Councilman Settle , seconded by Councilman Dunin, and
on the following roll call vote:
AYES: Councilu enters Settle, Dunin, Davey, Griffin and Mayor Billig
NOES: None
ABSENT: None
the foregoing Resolution was passed and adopted this 2lstday of August
R 5446
EXHIBIT "A"
THIS AGREEMENT is made and entered into this twenty -third day of
August 1984 by and between the CITY OF SAN LUIS OBISPO,. a chartered
municipal corporation of the State of California; hereinafter referred
to as "City," and DOUGLAS HAMUNS, doing business as the HAMNS AGENCY;
hereinafter referred to as "Agency."
17, 5
WHEREAS, City desires to conduct a public relations and advertising
program designed to promote the City of San Luis Obispo as a tourist
destination; and
WHEREAS, City has determined that a marketing plan is necessary to
-the creation of a public relations and advertising program; and
WHEREAS, City has published a Request for Proposals (RFP) for a
marketing study and received five (5) responses from firms capable of
performing such a study; and
WHEREAS, the Promotional Coordinating Committee {POC) has reviewed
each of the responses to the RFP and has recamnended the Haskins Agency
as the most qualified to perform said study;
NOW, THEREFORE, in consideration of the mutual and respective
covenants and promises set forth herein and subject to all the terms and
conditions hereof, the parties agree as follows:
1. Agency will perform the following tasks:
a. Review all available data on tourism in San Luis Obispo
provided by the Chamber of Ccamnerce and design, prepare, print, and
distribute visitor's questionnaires as may be required in Agency's
opinion to supplement said data. Agency shall also conduct personal
interviews as appropriate and tabulate results. Said results will be
presented to the PCC on or before October 15, 1984.
b. Use the survey data to prepare a tourist profile and a
list of geographic market targets to aid the City in determining its
best prospects for return visitation.
C. Based on Agency's investigation of media rates in the
target markets; prepare a suggested media plan including a reccrMended
annual budget; suggested media for each target market and frequency of
use.
d. Based on above work; prepare a total marketing strategy,
concentrating on four of the tools of marketing (advertising, public
relations; market research and direct selling) targeted toward
increasing San Luis Obispo's share of the tourist dollar in California.
e. Prepare a total recommended budget for such a marketing
program, listing itemized anticipated expenses for the entire project.
f. Recommend follow --up strategy that the City could utilize
as its marketing program matures. Said strategy shall inlude suggested
ways to monitor tourist trends over time.
g. Agency agrees to complete items 1(b) -(f) above on or
before January 15; 19850 and to present said material to the Promotional
Coordinating Co mti.ttee of the City of San Luis Obispo at its first
regular meeting thereafter.
2. City shall pay Agency for the furnishing of said services the
sum of Ten Thousand Dollars ($10, 000.00) maximum for all work performed
,3
in sections 1(a) -(f) above. Said sum shall be paid in three (3)
installments as follows:
a. A maximum of Two Thousand Dollars ($2,000.00) upon
tabulation of visitor questionnaires and personal interviews payable
upon presentation of results of said questionnaires and interviews to
the Assistant Administrative Officer;
b. A progress payment on December 1, 1984, upon submittal of
invoices by Agency to the office of the Assistant City Administrative
Officer for out -of- pocket expenses incurred by Agency up to a maxim= of
Three Thousand Dollars ($3,000.00);
C. A final payment based upon receipt and acceptance by the
Promotional Coordinating Committee of the City of San Luis Obispo of a
completed marketing plan as specified in section l(b) -(f) above. Said
final payment shall be the difference between sums paid out in sections
2(a) and 2(b) and the Ten Thousand Dollar ($10,000.00) flat fee payable
to agency for performance of all duties herein specified.
3. This agreement is for personal services to be provided by the
Haskins Agency and is not assignable without prior written consent of
the City of San Luis Obispo. Any other assignment or subcontract or
attempted assigmnent or subcontract by Agency shall be void, shall
confer no rights on any third party, and shall be good cause for
termination of this agreement by City at its option. This agreement
shall not be assignable by operation of law.
4-This agreement constitutes the entire agreement between the
parties with regard to the matters set forth. This agreement may not be
altered or otherwise modified except by writing executed by the parties.
5. Either party may terminate this agreement at any time by
providing thirty (30) days' written notice to the other party. In the
event of termination prior to canpletion of all duties specified in
sections 1(a) -(f), City shall compensate Agency for expenses incurred
for visitor questionnaires and personal interviews and for out -of- pocket
expenses reasonably incurred by Agency in the performance of duties
1(b) -(f).
6. All notices in connection with this agreement shall be deemed
delivered when placed in the first class United States mail in a
properly stamped envelope; addressed to the other party at the address
shown below:
CITY OF SAN LUIS OBISPO
City Clerk
P.O. Box 321
San Luis Obispo, CA 93406
BA.SIQNS AGENCY
1042 Pacific Street
San Luis Obispo; CA 93401
7. Notwithstanding any other representations; oral or written;
between the parties, including any and all agents or representatives
thereof, Agency at all times covered by the terms of this agreement is
acting as a free and independent contractor and not as an agent of the
City. Any and all supervision and direction by any City official,
department or body shall be only that necessary to provide broad general
outlines, and Agency will use its own initiative and discretion in
performing the details of work herein.
f
IN WITNESS WHEREOF, the parties hereto have caused this agreement
to be executed:
CITY OF SAN LUIS OBISPO
Date: - 8/14/84- By:
IL
i r
RESOLUTION NO. 5445 (1984 Series)
A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO
APPROVING AN AGREEMENT BETWEEN THE CITY AND
THE CHAMBER OF COMMERCE OF SAN LUIS OBISPO, INC.
FOR CHAMBER TO CONTINUE TO PERFORM
PROMOTIONAL SERVICES ON BEHALF OF THE CITY OF SAN LUIS OBISPO
BE IT RESOLVED by the Council of the City of San Luis Obispo as
follows:
SECTION 1. That certain agreement, attached hereto, marked Exhibit
"A," and incorporated herein by reference, between the City of San Luis
Obispo and the Chamber of Commerce of San Luis Obispo, Inc. is hereby
approved and the Mayor is authorized to execute the same.
SECTION 2. The City Clerk shall furnish a copy of this resolution
and a copy of the executed agreement approved by it to: Dave Garth,
Executive Manager of the Chamber of Commerce; San Luis Obispo City
Finance Director; and the President of the Chamber of Commerce.
on motion of Councilman Settle , seconded by Councilman Dunn, and
on the following roll call vote:
AYES: Councilmeznbers Settle, Dunin, Davey, Griffin and Mayor Billig
NOES: None
ABSENT: None
the foregoing Resolution was passed and adopted this 21stday of August
1984.
i
V 04
Wk 00 IN 0q ZI M
R 5445
EXHIBIT "A"
THIS AGREEMENT. dated July 1; 1984; for reference purposes; is made
and entered into by and between the CITY OF SAN LUIS OBISPO, a municipal
corporation, hereinafter referred to as "City ;" and the CHAMBER OF
COMMERCE OF SAN LUIS OBISPO; a.non - profit corporation, hereinafter
referred to as "Chamber."
WHEREAS; City desires to pramte its advantages as a tourist and
recreational center; and
V00TAS, arranging and obtaining favorable coverage about the
cammnity in the various news media likely to be read by potential
visitors to the City is an integral part of its promotion as a tourist
and recreation center; and
Y&IERF.AS; the coordination and development of cultural and
recreational events is a necessary adjunct to the proper promotion of
the City; and
WHEREAS; the Chamber staff is qualified and the office is equipped
to carry on such activities on behalf of the City; and
WHEREAS' the provisions of the Government_ Code of the.State of
California authorize the expenditure of public funds by a municipal
corporation as therein and herein provided;
NDW; THEREFORE, in consideration of the premises and covenants and
pranises hereinafter set forth, the parties hereto agree as follows:
1. That the foregoing recitals are true and correct and
constitute accurate statements of fact herein.
2. Chamber will maintain an office suitable for the conduct of a
promotional program. This office shall be open during normal business
office hours to facilitate contact with news media representatives and
to disseminate news releases and promotional information in a
professional manner to various media.
3. Chamber staff shall include personnel qualified in public
relations. Public information shall be available as necessary to the
ful
success implementation of a promotional program.
4. Chamber shall conduct a promotional and publicity program on
behalf of City as outlined here below or as may be modified from time to
time by mutual agreement between the.City and the Chamber.
S. The program conducted by the Chamber shall include; but not be
limited to; the following:
a. The writing, production, and distribution of news
releases; feature stories; photographs and illustrations, radio and
television news materials; informational fliers; graphics; and such
personal contacts with news media as may be necessary for the general
promotion of. the City of San Luis Obispo as a tourist destination.
b. In addition to section 5(a); Chamber shall promote local
cultural; recreational; and social events which shall include La Fiesta,
Mozart Festival; Christmas in the Plaza, Fourth of July in the Plaza;
Poly Royal; Sportsmen's Association Wild Game Barbeque; and five (5)
other events which shall be specified by the Promotional Coordinating
Committee (PCC) .
c. Maintaining a file of clippings; news releases, artwork,
and other promotional material produced by the Chamber on behalf of the
City pursuant to this contract which shall be available to the City or
its designated agents for use in promotional programs at the sole
discretion of the City.
d. Representation at meetings of the PCC; and at the
direction of the Chairman of the PCC, the meetings of other city
commissions and the City Council.
e. Maintenance of a liaison with groups and individuals in
the community who express an interest in producing information and /or
programs which support the prommtional activities of the City of San
Luis Obispo.
f. The Chamber shall submit a monthly written report of
promotional services rendered including copies of press releases,
feature stories; photographs and illustrations; radio and television
news materials; fliers; graphics, and other materials prepared on behalf
of the City at each regular meeting of the PCC. Said monthly report
shall include an itemized statement regarding Chamber staff lours
devoted to the City's promotional program during the preceding month.
6. City shall pay to Chamber the following sums for furnishing
said services:
a. A base rate of Eighteen Thousand Nine Hundred Ninety
Dollars ($18 ;990.00) per year for office space; staff and expenses;
payable in twelve (12) monthly installments of One Thousand Five Hundred
Eighty -Two Dollars and Fifty Cents ($1 ;582.50) each.
7. Expenses for programs not to exceed Two Thousand One Hundred
Seventy -Six Dollars ($2 ;176.00) shall be payable to Chamber upon prior
written approval by the Assistant City Administrative Officer; al provided
that the Assistant City Administrative Officer shall review l said
proposed expenditures with the PCC and shall seek their advice on said
expenditures whenever said consultation will not cause a delay in a
proposed program in excess of two (2) weeks.
i�
8. Either party may terminate this agreement at any time by
providing thirty (30) days' written notice of termination to the other
may.
9. All notices in connection with this agreement shall be deemed
delivered when placed in the first class United States mail in a
properly stared envelope; addreessed to the other party at the address
shown below.
CITY OF SAN LUIS OBISPO
City Clerk
P.O. Box 321
San Luis Obispo; CA 93406
aiANBER OF COMMERCE OF SAN LUIS OBISPO
Executive Manager
1039 Chorro Street
San Luis Obispo; CA 93401
10. Notwithstanding any other representations; oral or written;
between the parties; including any and all agents or representatives
thereof; Chamber at all times covered by the terms of this agreement is
acting as a free and independent contractor and not as an agent of the
City. Any and all supervision and direction by any City official,
department or body shall be only that necessary to provide broad general
outlines; and Chamber will use its own initiative and discretion in
perio the details of work herein.
IN WITNESS WHEREOF.- the parties hereto have caused this agreement
to be executed:
a r• r �- • •• i •.a •
.+
Date: ?//14 By:
Executive Manager
RESOLUTION NO. 5444 (1984 Series)
i
A RESSOWTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO
APPROVING AN AGREEMENT' BETWEEN THE CITY AND
THE CHAMBER OF OY" ERCE OF SAN LUIS OBISPO, INC.
FOR CEPMER TO OJNT= TO PERFORM CERTAIN VISITORS' AND 'IUMST
INFORMATION ACTIVITIES FROM A CHX4BER -OPERATED VISITORS' CENTER
BE IT RESOLVED by the Council of the City of San Luis Obispo as
follows:
SECTION 1. That certain agreement; attached hereto, marked Exhibit
"A," and incorporated herein by reference, between the City of San Luis
Obispo and the Chamber of Cmmierce of San Luis Obispo, Inc. is hereby
approved and the Mayor is authorized to execute the same.
SECTION 2. The City Clerk shall furnish a copy of this resolution
and a copy of the executed agreement approved by it to: Dave Garth,
Executive Manager of the Chamber of Commerce; San Luis Obispo City
Finance Director; and the President of the Chamber of Commerce.
On motion of Councilman Settle, seconded by Councilman Dunii and
on the following roll call vote:
AYES: Councilmembers Settle, Dunin, Davey, Griffin and Mayor Billig
NOES: None
ABSENT: None
the foregoing Resolution was passed and adopted this 21st day of August
1984.
ATTEST:
CITY PAMEIA YOM
City Administrative Officer
AA
t0�i Attorney
Finance Dire�ldr
R 5444
r�
EXHIBIT "A"
COLPPRALT FOR VISITOR SERVICES
THIS AOREIIMENr' dated July 1, 1984, for reference purposes; is made
and entered into by and between the CITY OF SAN LUIS OBISPO, a mtmicipal
corporation; hereinafter referred to as "City ;" and the CHAMBER OF
COMMERCE OF SAN LUIS OBISPO; a non - profit corporation; hereinafter
referred to as "Chamber."
WHEREAS; City desires to continue to promote its advantages'as a
tourist and recreational center; disseminate visitor information
relative thereto; and properly follow up and give consideration to
inquiries made from time to time relative to the various activities of
City and its possibilities; and
WHEREAS; City desires Chamber to continue to perform certain
visitor and tourist information services for City which City believes
will be of great advantage and benefit to the City and its citizens;
residents; property owners and taxpayers thereof, and will promote the
general welfare; and
WHEREAS; Chamber is organized for and equipped to carry on such
�ntional activities on behalf of City; and is in a position to
accomplish such aims and purposes of City in an efficient and economical
manner; and
WHEREAS; the provisions of the Government Code of the State of
California authorize the expenditure of public funds by a municipal
corporation as therein and herein provided;
NOW# THEREFORE* in consideration of the premises and covenants and
promises hereinafter set forth, the parties hereto hereby agree as
follows:
1. That the foregoing recitals are true and correct and
constitute accurate statements of fact herein.
2. Chamber will maintain a public office within the City of San
Luis Obispo at a location acceptable to the City Council. Chamber will
maintain a fully competent staff in this office including a manager with
necessary secretarial assistance. The Chamber office will provide
information to visitors and to business and professional people. The
office will be staffed and open to the public daily during regular
office hours seven (7) days per week, excepting legal holidays. Chamber
will also maintain telephone services open to the public desiring
information; will provide written responses to inquiries, and will
distribute appropriate printed material. The information program will
include distribution of such material to local agencies and businesses
for dissemination to their customers and tourists. The Chamber shall
also distribute appropriate material to other chambers, tourist
agencies; and travel organizations in other communities. Except for
material which is furnished to the Chamber by the City, the Chamber
shall be permitted to charge reasonable fees for material which it
distributes.
a. Chamber will employ a manager and other necessary
personnel. The manager's qualifications will include training and
experience in public relations and public information.
b. Chamber will distribute maps and promotional literature
about San Luis Obispo and will conduct an information program including
maintaining files on the camumi.tyIs economic data, recreational
facilities and events, general business conditions, historic points of
interest, and cultural activities. This program will be directed toward
visitors and others who have interest in the camminity.
C. Chamber will also maintain a library of literature,
business and telephone directories for public use.
d. Chamber will assist in attracting conventions and
conferences to the City and assist in making arrangements to enhance the
visits of such groups.
e. In all activities; Chamber shall be a public relations
agency disseminating information and creating goodwill and advancing the
development of San Luis Obispo and its trading area. Chamber further-
more agrees to cooperate in ascertaining the most favorable long -range
activities for the ca- amenity.
f. Chamber will carry on such other duties as may be
mutually agreed upon by the parties hereto to prorate tourism;
conferences, conventions, and related business and cultural activities
in the cmmunity.
3. Notwithstanding any other representations; oral or written;
between the parties, including any and all agents or representatives
thereof; Chamber at all times covered by the terms of this agreement is
acting as a free and independent contractor; not as an agent of the
City. Any and all supervision and direction by any City official,
department or body shall be only that necessary to provide broad general
outlines; and Chamber will use its own initiative and discretion in
performing the details of work herein.
4. City shall pay Chamber the following sums for the furnishing
of said services:
a. Oonencing July 1. 1984; and continuing for one (1) year,
City shall pay Chamber the sum of Twenty- -Six Thousand Six Hundred
Thirty-Six Dollars ($26;636.00) per year, payable in monthly
installments of Two Thousand Two Hundred Nineteen Dollars and Sixty -Six
Cents ($2 ;219.66) for the above services; to be expended in the
categories and the amounts specified in the attached budget.
5. City shall have the right to audit the books, records, and
accounts of Chamber at any reasonable time fran time to time.
6. Chamber shall submit a monthly written report of information
services rendered including a record of the number of inquiries; office
visits, mailings.' and other related activities.
7. Either party may terminate this agreement at any time by
ng
providisixty (60) days' written notice of termination to the other
party.
8. All notices in connection with this agreement shall be deemed
delivered when placed in the first class United States mail in a
properly stamped envelope, addressed to the other party at the address
shown below:
CITY OF SAN LUIS OBISPO
City Clerk
P.O. Box 321
San Luis Obispo; CA 93406
CHAMBER OF COMMERCE OF SAN LUIS OBISPO
Executive Manager
1039 Chorro Street
San Luis Obispo, CA 93401
IN WrMESS WHEREOF. the parties hereto have caused this agreement
to be executed:
CITY OF SAN LUIS OBISPO
CHAMBER OF COMMERCE OF
SAN LUIS OBISPO# INC.
Date:. By:
By:
Executive Manager
UYIGJ � /7GZ -/
RESOLUTION N0.5443 (1984 Series) i
i
cl-A- of WIS 0B1!SN1*p%0
IN
EXPRESSING THE CITY'S GRATITUDE AND APPRECIATION TO
HEAVY EQUIPMENT OPERATOR JOHN WILEIJ, DAY FOR HIS LONG
AND DEDICATED SERVICE TO THE CITY AND ITS CITIZENS
WHEREAS, John. Wiley Day has had a long and distinguished career
with the Street Department, totaling over 21 years, having started in
August 1963; and encompassing a number of positions within the Street
Department; and
WHEREAS, John Wiley Day's work habits, application, and loyalty to
the City has been an inspiration to many employees who have worked with him
and attempted to keep up with his productive rate.
NOV, THEREFORE, BE IT RESOLVED that this City Council wishes
to express its gratitude and appreciation to Heavy Equipment Operator John
Wiley Day for the service he has performed and the example he has set these
many years.
On motion of Councilman Settle , seconded by Councilman Dunin,
and on the following roil tall vote:
AYES: Councilmembers Settle, Dunin, Davey, Griffin, and Mayor Biilig
NOES: none
ABSENT: none
the foregoing Resolution was passed and adopted this 21st. day of August; 1984.
lanie '\C. Billig,
R 5443
RESOLUTION NO. 5442 (1984 Series)
A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO
APPROPRIATING FUNDS FOR CONSTRUCTION OF A PEDESTRIAN WALKWAY
DECK, AT REAR OF 674 HIGUERA STREET (FIG LEAF) FROM MISSION
PLAZA EXTENSION (NIPOMO PHASE) RESERVE ACCOUNT FUNDS
BE IT RESOLVED by the Council of the City of San Luis Obispo as follows:
This Council hereby appropriates $2,000 from the Mission Plaza Extension
(Nipomo Phase) Reserve Account for construction of a pedestrian walkway deck
at the rear of 674 Higuera Street (Fig Leaf).
On motion of Mayor Billig seconded by Councilman Settle
and on the following roll call vote:
AYES: Mayor Billig, Councilmembers Settle, Dovey, Dunin and Griffin
NOES: None
ABSENT: None
the foregoing Resolution was passed and adopted this 7th day of
August 1984.
x x A x W a
R 5442
Resolution No. 5442 (1984 Series)
Page 2
APPROVED:
pa, 4 x �- Q -A,s
City Administrative Off cer
/ 4e�, -, =
City Attor y
DY4��g
Finance Direc o
1 2-
Community Development Director
Public Works Director
®ss � .�
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' 1
RESOLUTION NO. 5441 (1984 Series)
A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS
OBISPO APPROVING AN AGREEMENT BETWEEN THE CITY AND
BOBIK, A CALIFORNIA LIMITED PARTNERSHIP REGARDING AN
EASEMENT FOR DRAINAGE AND PUBLIC PEDESTRIAN PURPOSES
AND PARKING REQUIREMENTS IN CONJUNCTION WITH A NEW
BUILDING AT 680 HIGUERA STREET.
.BE IT RESOLVED by the Council of the City of San Luis Obispo as follows:
SECTION 1. That certain agreement, attached as "Exhibit A," a copy of
which is on file in the Office of the City Clerk, between the City and Bobik,
a California Limited Partnership, entitled "Agreement Affecting Real Property
Interests" is hereby approved and the Mayor is authorized to execute same.
SECTION 2. The City Clerk shall furnish a copy of this Resolution
together with a copy of the agreement approved by it to: Bobik, a California
Limited Partnership, the Community Development Department, and the Public
Works Department.
On motion Mayor Billig seconded by Councilman Settle ,
and on the following roll call vote:
AYES: Mayor Billig, Councilmembers Settle, Dovey, Dunin and Griffin
NOES: None
ABSENT: None
the foregoing Resolution was passed and adopted this 7th day of August ,
1984.
ATTEST:
CITY LERK PAMA VOG
R 5441
Resolution No. 5441 (1984 Series)
Page 2
APPROVED:
Public Works Director
D
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APN 02- 421 -12
AGREEMENT AFFECTING REAL PROPERTY INTERESTS
THIS AGREEMENT is made on the 7th day of August , 1984, by and
between the CITY OF SAN LUIS OBISPO, a municipal corporation,
hereinafter called "City ", and Bobik, a California Limited Partnership,
hereinafter called "Developer."
WITNESSEPH:
WHEREAS, Developer desires to develop a retail commercial /office
complex at 680 Higuera Street in the City; and
WHEREAS, the City desires that such a development be compatible
with the Mission Plaza Extension plans;
NOW, THEREFORE, the parties hereto mutually agree as follows:
1. Developer agrees to grant the City an easement for public
pedestrian access and drainage purposes between the proposed building
foundation and the center line of the San Luis Obispo Creek (property
line) across the fifty -four (54) foot wide property. Developer will
construct a deck and railing (on the first floor) and install landscape
within said easement to a design approved by the City.
I I '
Page 2
The deck and railing shall provide for loads to support two (2) future
decks and a stairway in order to extend Mission Plaza improvements.
Developer grants the City the right to connect to Developer's deck and
to remove interfering railings in order to facilitate the extension;
2. City will prepare easement documents and will be responsible
for any subsequent Mission Plaza extension improvements adjacent to and
below the first floor deck, and any future creek area modifications and
creek maintenance;
3. Developer acknowledges that the proposed project and uses
require twenty -two (22) vehicle parking spaces to be provided.
Developer agrees to participate in a downtown parking district which
provides parking spaces through a fee or assessment program. If a
downtown parking district is not formed by December 31, 1984" the
parking requirement shall be met as required by the zoning regulation n
effect on January 1, 1985;
4. Nothing in this agreement shall be construed to limit or
preclude the City from establishing, and the Developer from being
required to comply with additional conditions and improvements
associated with Architectural Review and approval, plan check for code
compliance, and other special provisions related to construction and
use, as provided in the Municipal Code;
Page 3
5. Maintenance and liability of the public pedestrian access area
shall be the responsibility of the underlying ownership. Developer
shall maintain the public pedestrian access area in a safe condition.
Developer agrees to hold the City harmless of any and all claims or
liability arising out of any actions or events occurring on said portion
of the easement. City shall maintain the creek and shall bear the
responsibility for any liability or claims arising out of events
occurring on the creek portion of the easement.
IN WITNESS WHEREOF, the parties hereto have executed this agreement
the day and year above written.
DEVELOPER:
A California Ltd. Partnership
WAMM &0 II M' ►
0 0 -
Page 4
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RESOLUTION NO 5440 (1984 Series)
A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO
ALLOCATING MATCHING FUNDS TO FINANCE THE AMTRAK
STATION INTERMODAL FACILITIES PROJECT
WHEREAS, the City of San Luis Obispo wishes to provide intermodal
facilities and area improvements at the AMTRAK passenger terminal for the
benefit of community and area residents; and
WHEREAS, the City has executed a Final Project Agreement (Contract No.
64B258) with the California Department of Transportation for the AMTRAK
Intermodal Facility project which requires that the city make available
$300,000 for first -year activities (plan and specification preparation and land
acquisition); and
WHEREAS, the City has sufficient unallocated money in reserves to cover
the City's share of first -year activities as specified in the Final Project
Agreement.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of San Luis
Obispo as follows:
(1) $300,000 from the City of San Luis Obispo's unallocated reserves is
hereby allocated for fiscal year 1984 -1985 for the purpose of meeting
city financial requirements specified in the Final Project Agreement
for the AMTRAK Terminal Intermodal Facility Project.
(2) A copy of this executed resolution shall be forwarded to the
California Department of Transportation to verify that the City of
San Luis Obispo is prepared to meet its financial obligations as
specified in the AMTRAK Terminal Final Project Agreement.
R 5440
On motion of Councilman Griffin , seconded by
Councilman-Settle , and on the following roll call vote:
AYES: CounciLTembers Griffin, Settle, Dovey, Dunin znd Mayor Billig
NOES: None
ABSENT: None
the foregoing resolution was passed and adopted this 7th day of August
1984.
ATTEST:
K&
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City Administrative Off-i647—
' • �. . / _
-._ �; fit Directio—r
:aTmunit evelopment Director nn
,
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RESOLUTION No. 5439 (1984 Series)
A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO
APPROVING THE FINAL PROJECT AGREEMENT FOR THE
AMTRAK STATION INTERMODAL PROJECT
WHEREAS, the City of San Luis Obispo wishes to provide intermodal
facilities and area improvements at the AMTRAK passenger terminal for the
benefit of community and area residents; and
WHEREAS, the State of California has agreed to provide matching funds
($250,000) for this program's first -year activities acquiring land for
project area improvements; and
WHEREAS, the City has reviewed the final Project Amendment, and agrees to
the terms and conditions of said Agreement.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of San
Luis Obispo approves the Final Project Agreement, and authorizes the Mayor to
execute the Agreement on behalf of the City.
On motion of Councilman Griffin , seconded by Councilman Settle ,
and on the following roll call vote:
AYES: Councilmembers Griffin, Settle, Dovey, Dunin and Mayor Billig
NOES: None
ABSENT: None
the foregoing resolution was passed and adopted this 7th day of August, 1984.
ri4JA v
« i� Mi r
R 5439
�019
. -ea
City Administrative-off icer-F
City Aftorney
v
MWIFE OWMA IRWIN 5k,
=F/A
Community (Tlopment Director
J Sponsor
City of San Luis Obipso
Contract No. 64B258
Page 1 of 14
THIS AGREEMENT IS- HEREBY MADE
AND ENTERED INTO THIS 7TH
DAY OF AUGUST 1984
The City of San Luis Obispo herein-
after referred to as "SPONSOR"
The STATE OF CALIFORNIA
acting by and through its
Department of Transportation
hereinafter referred to as
"STATE"
ARTICLE I - STATEMENT OF WORK
SPONSOR will implement a public transportation project hereinafter
referred to as "PROJECT ". The PROJECT will consist of:
1. Purchase of approximately 109,000 square feet of land from
Southern Pacific Transportation Company.
2. Completion-of final plans, specifications, and estimates
for the rehabilitation of a passenger terminal building
and construction of a bus shelter, taxi stand, passenger
loading zones, parking, circulation, street resurfacing,
landscaping,. and outdoor lighting.
The PROJECT is an intermodal facilities project located in the
City of San Luis Obispo at the Southern Pacific Railroad tracks
between Santa Rosa and Morro Streets. (See Exhibit "B ").
ARTICLE.II - STATE REQUIRED DOCUMENTS
A. SPONSOR shall provide a preliminary set of layout construction
plans, approximately at the one -third completion stage for
final plans, to allow the STATE to review, comment on, and
approve the scope of project work. The SPONSOR shall also
provide a set of final construction plans, specifications,
and cost estimates (construction documents) for the project.
The STATE will then make a final review of these construction
.documents to determine the SPONSOR's compliance with the pro*
ject's intended scope of work. The.STATE. will also review
to ascertain the general, completeness of the construction .
documents (see Exhibit "A "). SPONSOR should obtain STATE's
written approval of the construction documents prior to final
. Vll l"1 LLlL LVV V'tJr"JV
T 'e 2 of 14
payment of fees to any engineering or architectural subcon-
tractors responsible for the construction documents. STATE
will review and comment upon materials provided within 30
days of receipt of same. SPONSOR shall also provide STATE
with an official transcript of all public hearings concerning
this PROJECT within two weeks of any such hearing.
B. SPONSOR shall provide a letter of Certification of Compliance
that the construction documents conform to Title 24 of the
California Administrative Code "Building Standards" and all
applicable local building codes and ordinances.
C. SPONSOR shall furnish STATE with quarterly reports on progress
of the PROJECT. The reports shall inolude the PROJECT status,
a discussion of problems encountered and PROJECT feasibility
with respect to continuation and completion (see.Exhibit
D. SPONSOR.shall furnish a special report by February 1985 to
the Department of Transportation and the California Transportation
Commission on the status of the allocation agreement and
progress made on this project...
E. Resolution #MT -85 -3 of the California Transportation Commission
is attached as Exhibit G.
ARTICLE III - PROJECT SCHEDULE ,
SPONSOR shall commence PROJECT within 60 days of execution of this
Agreement and complete the PROJECT on or- before June 30, 1987, unless
extended by mutual agreement of both parties (see Exhibit "D").
ARTICLE IV - ALLOWABLE COSTS AND PAYMENT
A. Allowable costs shall include only. those actual costs reason-
ably necessary to-.complete the PROJECT. SPONSOR agrees that
the cost principles and procedures for determining allowable
costs shall be in conformance with the procedures set forth
in the Contract Cost Principles and Procedures, Part 1 -15 of
Chapter 1 of the Federal Procurement Regulations.
B. STATE shall contribute funds toward the PROJECT in a total
amount not to exceed the STATE's maximum obligation hereunder
of $250,000 (see Exhibit "E ").
C. STATE shall pay its share of the PROJECT costs to SPONSOR
quarterly in arrears upon submission of itemized invoices in
triplicate evidencing cost expenditures during that prior
period.
- Sr -,nsor
C� of San Luis Obispo'
Contract No. 64B258
Page 3 of 14
No payment shall be made by the STATE after June 30, 1987.
Final invoice must be submitted to the STATE by the SPONSOR
prior to April 30, 1987.
D. STATE shall withhold 10 percent of the total amount invoiced
by SPONSOR under this Agreement as a final payment which will
be made to SPONSOR only upon full completion of the PROJECT
to the satisfaction of the STATE.
ARTICLE V - TERMINATION OF PROJECT
STATE may terminate the funding for PROJECT.upon a finding by
the STATE that the SPONSOR has not carried out the PROJECT or
has otherwise failed to comply with this Agreement. Prior to
termination, STATE will provide a Notice of Deficiency. If not
corrected in 30 days, the PROJECT funding will be terminated by
the STATE and the SPONSOR will be required to reimburse the con-
tribution of the STATE. PROJECT funding may also be terminated
if STATE and SPONSOR agree that its continuation would not produce
beneficial results commensurate with the further expenditure of
funds or if there are insufficient funds to complete the PROJECT.
If termination is mutually agreed upon, STATE will fund its
proportionate share of the allowable costs incurred to the date
of termination• not to exceed the limits set forth herein.
ARTICLE VI_- NONFUNDING CANCELLATION
A. This Agreement will be of no effect unless and until funds are
appropriated by the Legislature, allocated for this program by
the California Transportation Commission, and committed to
this Agreement by STATE. In the event that initial funding
allocations budgeted for this program are not sufficient to
complete the program within the fiscal period for which funds
are fully committed and the Legislature does not appropriate
funds for following fiscal years which the California Trans-
portation Commission allocates to this program, STATE will
exercise its option to terminate this Agreement.,
B. Should funds not be appropriated by the Legislature for Fiscal
Year 85 -861 STATE will exercise its option to terminate this
,Agreement.
ARTICLE VII - RECORDKEEPING AND AUDIT
A. SPONSOR and approved subcontractors shall establish and main -.
tain separate accounting records specified for the fiscal
activities of the PROJECT. SPONSOR's accounting system shall
conform to generally accepted accounting principles and all
records shall provide a breakdown of total costs charged to
this PROJECT including properly executed payrolls, time
records, invoices, and vouchers.
C--'y of San Luis Obispo
Contract No. 64B258
Page 4 of 14
B. All contractor and subcontractor accounting records pertaining
to the PROJECT shall be made available for audit by STATE or
State Auditor General upon request for a period of three years
after payment of the final sums due by the STATE under this
Agreement.
ARTICLE VIII - SUBCONTRACTING
In carrying out the work of this Agreement, SPONSOR may enter, into
contracts with other.public agencies or private firms in conformance
with Attachment „ 0 " 'of -OMB -A -102. However, SPONSOR shall not sub-
contract any work to be performed under this Agreement without the
prior written concurrence of STATE. Allowable subcontracting costs
shall be in conformance with procedures set forth in the Contract
Cost Principles and Procedures, Part 1 -15 of Chapter 1 of the
Federal Procurement Regulations.
ARTICLE IX-- PROHIBITED INTERESTS
Prohibited Interest: No member, officer or employee of SPONSOR_,
during his tenure or for one year thereafter, shall have any
interest, direct or indirect, in this Agreement 6r the proceeds
thereof. The parties hereto-agree that to their knowledge no
representative officer or .employee of SPONSOR has any interest,
whether contractual, non contractual,. financial'or otherwise in
this transaction, or.in the'.business of the contracting party
other than SPONSOR, and that if any such interest comes to the
knowledge of either party at any time, a full and complete dis-
closure of all such information will be made in writing to the
other party or parties;'wven if such.interest would not be con-
sidered a conflict of interest under Article 4 of Chapter 1 of
Division 4 (commencing with Section 1090) or Division 4.5
(commencing with Section 3600). of Title 1 of the Government Code
of the STATE.
ARTICLE X - FAIR EMPLOYMENT PRACTICES
A. The Nondiscrimination Clause is made a part of this Agreement.
Whenever the word "Contractor” is used therein, it means SPONSOR
and any of its subcontractors (see Exhibit "F ").
B. The SPONSOR agrees that the minority business enterprises.
shall have the maximum opportunity to participate in the
performance of contracts financed in whole or in part with
funds provided under this Agreement. For the purposes of
this provision, minority business enterprises means a business
enterprise that is owned by or controlled by a socially or
economically disadvantaged person or persons. Such disadvan-
tage may arise from cultural, racial, religion, sex, national
origin, chronic economic circumstances or background, or
other similar cause. Such persons may include, but are not
s' 'nsor
Grey of San Luis Obispo
Contract No. 64B258
Page 5 of 14
limited to blacks not of Hispanic origin, person of Hispanic
origin, Asians or Pacific Islanders, American Indians, and
Alaskan natives.
ARTICLE XI - PATENT RIGHTS
The quarterly reports, maps and other documents prepared in con-
nection with the PROJECT and funded in whole or in part by the
STATE shall contain a standard.notice that the materials were
prepared in part under a grant provided by the STATE. STATE shall
have unrestricted authority to publish, disclose, distribute, and
otherwise use in whole or in part such documents. In addition, no
material prepared in connection with the PROJECT shall be subject
to copyright in the United States or any other country.
ARTICLE XII -'HOLD HARMLESS
Neither STATE nor any "officer or employee thereof shall be respon-
sible for any damage or liability occurring by reason of anything
done or omitted to be done by SPONSOR, its agents and contractors,
under, or in connection with any work, authority, or jurisdiction
delegated to SPONSOR under this Agreement. It•is also understood
and agreed that, pursuant to Government Code Section 89.5.4 SPONSOR
shall fully indemnify and hold STATE harmless from any liability
imposed for injury (as defined by.Government Code Section 810.8)
occurring by reason of anything done or omitted to be. done by
SPONSOR under or in connection with any work, authority, or juris-
diction delegated to SPONSOR under this Agreement.
ARTICLE XIII - INSPECTION OF WORK
The STATE shall have access at all reasonable times to the PROJECT
including access to accounting..records, change orders, invoices,
and other construction - related documents. Such right shall not be
construed to constitute STATE approval of any phase of work.
ARTICLE XIV - REPORTING DATA
Any document, or written report prepared as a requirement of this
contract shall contain, in a separate section preceding the main
body of the document, the numbers and dollar amounts of all con-
tracts and subcontracts relating to the preparation of those
documents or reports if the total cost for work by non - employees
of Caltrans exceeds $5000.
ARTICLE XV - STATE OWNERSHIP OR OPERATOR
Should STATE desire to assume an ownership or operator status at
any time in the future to include this PROJECT or facility, then
the contribution made by STATE hereunder as well as other STATE
funds allocated by the annual State Budget Act or the California
Transportation Commission and Federal funds designated for Public
F,�n s or
c:__y of San Luis Obispo
Contract No. 64B258
Page 6 of 14
Transportation Capital Improvements and incorporated into the
PROJECT, shall be considered as a credit toward the acquisition
or purchase costs to STATE based upon a percent of these contri-
butions to the total purchase or development price measured from
the date of inception of the PROJECT. Thus, if the total trans-
portation contribution of Federal and State funds amounts to one -
fifth of the value of this facility, then at the time of purchase
or acquisition by the STATE, STATE shall only be obligated to
sponsor for four - fifths of the then value of that facility, etc.
ARTICLE XVI - CONTRACT MODIFICATION
This Agreement constitutes the entire Agreement between the
parties for the work to be performed pursuant to this Agreement.
This Agreement can be modified, altered or revised with the
written consent of both parties hereto.
ACCEPTANCE
S, visor
City of San Luis Obispo
Contract No. 64B258
Page 7 of 14
The City of San Luis Obispo (herein referred to as the "SPONSOR ")
does hereby ratify and adopt all statements, representations,
warrants_, covenants, and agreements contained'in EXHIBITS A
through G and incorporated materials referenced and does hereby
accept all of the terms and conditions thereof.
APPROVED AS TO
FORM AND PROCEDURE
By
Dat
City of San Luis Obispo..
(SPONSOR)
STATE.OF CALIFORNIA -, ACTING BY
AND THROUGH THE DEPARTMENT OF
TRANSPORTATION
By S
SALLY BARNEY
AS5? DEPARTMENTAL
CONTRACT OFFICER
EMMI from Dept. of GyrtMat Sw*,es
appaOW in accordance vdM Public.
Contract Code Section 10295
__y
( i
Contract No. 64B258
Page 8 of 14
EXHIBIT. A
Sponsor agrees to provide the following products and actions.
-1) Purchase approximately log,000 square feet of land from
Southern Pacific Transportation Company. This will include
all of the land in the shaded area as shown in Exhibit B.
-2) Produce final plans that will contain at a minimum,
a) bus shelters and seating
b) sidewalks
c) bus access roads and circulation roads
d) parking design
e) bus bays
f) bike storage
g) lighting
h) landscaping
i) Taxi zones
j) interior layout of the station and external rehabilitation
to include ticket information counters, bus operators,
layover lounge, information signs, handicapped accessible
restrooms, waiting areas, telephones, drinking fountains,
and direction signs.
v"
Page 9
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PHASE 1 ACTIVITY: LAND ACQUISITION �\
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Department of Community Development
990 Palm Street /Post Office Box 321• San Luis Obispo. CA 93408
DATAPOINT NISS/I
9
Area A:
59,400
square
feet
\
Area R:
34,000
square
feet
Area C:
15,600
square
feet
Total:
109,000
square
feet
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Department of Community Development
990 Palm Street /Post Office Box 321• San Luis Obispo. CA 93408
DATAPOINT NISS/I
9
EXHIBIT C Contract NO. U4 bZJ0
Page 10 of 14
OUTLINE OF INFORMATION REQUIREMENTS -
FOR
QUARTERLY REPORTS
I. Task /Subtask -
Information should
be provided for
each of
the major tasks
or categories of
work identified
by the
contract schedule /work program as follows:
A. A statement describing progress made on the task
during the quarter.
B. An estimate of the percent completion of the task at
the end of the quarter.
C. Projection of anticipated completion date of the task
and any deviations from the contract schedule.
D. Description of any products or individual items that
have been completed.
E. Significant problems encountered or unusual features
of the work item.
IZ. Overall Project Status - A few statements should be made
describing the status of the total project and should
include the following_
A. Indicate the approximate percent completion for the
entire project.
B. Describe any significant changes in the total project
(these will probably necessitate an amendment to the
Agreement) .
C. Provide an estimated completion date for the project
as a whole and explain any deviation from the Agreement
Schedule.
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Sponsor:
City of San Luis Obispo
Contract No: 64B258
X I Page 11 of 14
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Contract No. 64B258
Page 12 of 14
EXHIBIT E
PROJLCI' COST ESTIMATES
DESCRIPTION
STATE
LOCAL
Project Planning
$ 50,000
Acquisition
$ 250,000
250,000
Total
$ 250,000
$300,000
-� City of Sul Luis ObisE-xi
Contract No. 648258
Page 13 of 14
EXHIBIT F
NONDISCRIMINATION CLAUSE
(OCP - 2)
1. During the performance of this contract, the recipient,
contractor and its subcontractors shall not'deny the
contract's benefits to any person on the basis of religion,
color, ethnic group identification, sex, age, physical or
mental disability, nor shall they discriminate unlawfully
against any employee or applicant for employment because
of race, religion, color; national origin.. ancestry,
physical handicap, mental disability, medical condition,
marital status, age or sex, Contractor shall insure that
the evaluation and treatment of employees and applicants
for employment are free of such discrimination,
2. Contractor shall comply with the provisions of the Fair
Employment and Housing Act (Government Code, Section
12900 et seq.), the regulations promulgated thereunder
(California Administrative Code, Title 2, Section 7285.0
et seq.), the provisions of Article 9.5, Chapter 1, Part 1,
Division 3, Title 2 of the Government Code (Government
Code, Sections 11135 - 11139.5) and the regulations or stand-
ards adopted by the awarding State agency to implement such
article.
3. Recipient, contractor and its subcontractors shall give
written notice of their obligations under this clause to
labor organizations with which they have a collective .
bargaining or other agreement.
4. The contractor shall include the nondiscrimination and
compliance provisions of this clause in all subcontracts
to perform work under the contract.
STO. >>e (NEW 5-83)
City of San Luis Obispo
Contract No. 648258
Page14 of 14
August 1984
MT -85 -3
Pcssed by CTC
TRANSPORTATION PLANNING AND DEVELOPMENT ACCOUNT AUG 3 O 193Y
FOR LOCAL ASSISTANCE -MASS TRANSPORTATION PROGRAM
Resolution No. MT -85 -3 RESOLVED, that $250,000 be
allocated from the 1984 . Budget Act
Item 2660 -101 -046 for the following
Program 30.20.020 project, to be available for liquidation
until June 30, 1989, subject to the
TP&D Transit Capital recipient's written acceptance of an
Improvement Funding allocation agreement between the State
and the City of San Luis Obispo; and
BE IT FURTHER RESOLVED, that the City of San Luis Obispo shall
contribute local (non - Federal) funds equal to at .least 120 percent of
the funds expended from this allocation; and
BE IT FURTHER RESOLVED, that this resolution and a project budget
identifying all fund sources and all expenditure items to be funded by
each fund source be included in the allocation agreement between the
State and the City of San Luis Obispo; and
BE IT FURTHER RESOLVED, that the City of San Luis Obispo shall report
by February 1985 to the Department and the Commission on the status of
the allocation agreement and the progress made on this project.
Recipient
Project Description
Amount
City of San Luis Site acquisition for the rehabilita- $250,000
Obispo tion and improvement of the San Luis
Obispo Intermodal. Facility. The
facility will serve passenger rail,
regional and local buses, taxis,
automobiles, and bicycles.
This project is categorically exempt from the requirements of the
California Environmental Quality Act and is included in the adopted
STIP for the 1984 -85 fiscal year and the San Luis Obispo County and
Cities Area Planning and Coordinating Council's Regional
Transportation Plan.
1
I
i
DEPARTMENT OF GENERAL SERVICES AMOUNT ENCUMBERED
USE ONLY 11 � r��( !. nny )
APPROPRIATION
+1013
UNENCUMBERED-BALANCE ITEM CHAPTER SST
5 — '00-40, a5`r�
ADJ. INCREASING CNCUMBNANCE FUNCTION
IS -- Gy �-(0 q oS
ADJ. DECREASING ENCU.n BRANCE LINE ITEM ALLOTMENT
S 9oa
1 Hereby Certify upon my own personal knowledge that
b49eted funds are ovoil a for this encumbrance.
N U q OF ACCOUNTIN 'ICER
TE
FISCAL YEAR
T.E.A. NUMBER I U. R.
E
I hers Certify that all conditions for exemption set forth rth in State Administrative Manual Section 1209 have
been complied with and this document is exempt s nor exempt bo"rn+lA_ 1_lybP ARWVrtment of Finance.
SI GN ATV OFFICER G ING ON BEHAL F AGENCY DEPARTMENTAL
�1
1CONTIDA&P
RESOLUTION NO. 5438 (1984 Series)
A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS
OBISPO GRANTING APPROVAL OF A TWELVE -MONTH TIME EXTENSION
FOR TRACT 978 (MISSION GROVE COMMERCIAL) LOCATED AT 555
CHORRO STREET
WHEREAS, the subdivider requests a twelve -month time extension to complete
conditions, covenants, and restrictions necessary to receive approval of his final
map; and
WHEREAS, the Planning Commission found that the request for time extension is
justified, and recarmends approval; and
WHEREAS, the City Council concurs with the Planning Commission's findings;
NOW, THEREFORE, the City Council resolves as follows:
Section 1. That Tract 978 is granted a twelve -month time extension to June 2,
1985, subject to original tract map conditions as specified in City Council
Resolution No. 4511 (1981 Series) attached hereto.
On motion of Councilman Dunin ......., seconded by Councilman Griffin.......,
and on the following roll call vote:
AYES: CouncilmamberS Dunin, Griffin, Davey, Settle and Mayor Billig
NOES: None
ABSENT: None
the foregoing resolution was passed and adopted this 7th: day of August-
1984.
ATTEST:
0
City erc Pwrieia
R 5438
Resolution No. (1984 Series)
Tract 978 (Mission Grove Commercial)
Page 2
APPROVED:
. a.. jvr,�(� - - - -
Cit Administrative Wf icer
....
City At rney
Lrt�...Acsz
Community 7 lopitent Director
r�
`J��1 ?n �, �l //i
%j�OSS
-�i /�
RESOLUTION NO. 4511 (1981 Series)
A RESOLUTION OF THE COUNCIL, OF THE CITY OF SAN LUIS
OBISPO GRANTING APPROVAL OF TENTATIVE TRACT NO. 978
LOCATED AT 555 CHORRO STREET.
BE IT RESOLVED by the Council of the City of San Luis Obispo as follows:
SECTION 1: Findings. That this council, after consideration of the
tentative map of Tract 978 and the Planning Commission's recommendations, staff
recommendations and reports thereon, makes the following findings:
1. The tentative map is consistent with the general plan and specific plans.
2. The design and improvements of the proposed subdivision are consistent with
the general plan and specific plan.
3. The site is physically suitable for the type of development proposed.
4. The site is physically suitable for the proposed density of development.
5. The design of the proposed subdivision and the proposed improvements are not
likely to cause substantial environmental damage or substantially and avoidably
injure fish or wildlife or their habitat.
6. The type of improvements is not likely to cause public health problems.
7. The design of the subdivision or type of improvements will not conflict with
easements for access through or use of property within the proposed
subdivision.
8. The subdivision is granted a negative declaration on environmental impact.
SECTION 2: Conditions. That the approval of the tentative map for Tract
978 be subject to the following conditions:
1. Each unit shall be provided with individual water services with meters located
at Chorro Street frontage to approval of the Public Services Department.
2. Sewer service shall be privately owned and maintained.
3. The entire lot, except those portions underlying the buildings, and granted
as a creek easement, shall be granted as a public utilities easement, to the
approval of the City Engineer and utility companies.
4. Subdivider shall grant to the city an easement for Stenner Creek for maintenance
of said creek in its present state, and for.possible future improvements, to
the satisfaction of the City Engineer.
R 4511
Resolution No. 4511 (1981 Series)
Tract 978
Page 2
5. A note shall be placed on the final map stating that the property is ,subject
to flooding in a 100 -year design storm.
6. CC &R's for the tract shall contain the following provision:
A. Property owner's association, maintenance responsibility for on -site
private water and sewer lines.
B. All the parking spaces provided in the project shall be available for
all of the individual owners.
7. Subdivider shall comply with all requirements of Architectural Review Commission
approval 78 -50 prior to city acceptance of the subdivision. All conditions
of these approvals shall become subdivision improvements.
8. Subdivider shall number all units in the tract consistent with city approved
addressing plan (attachment 1).
9. That area shown as "not a part" shall be shown as lot 2 of the tract and a
note shall be placed on the final map stating that lot 2 may be developed only
if combined with other properties in the same zoning :district.
On motion of Councilman Dunin seconded by Councilman Settle
and on the following roll call vote:
AYES: Councilmembers Dunin, Settle, Dovey, Bond and Mayor Billig
NOES: None
ABSENT: None
the foregoing resolution was passed this 2nd day of June 1981.
Mayor elanie C. Billig
ATTEST:
Actin /City Clerk -Pi-old Voges
I
lbkolv-)
CIIOR/2 ST
�os
•
RESOLUTION No. 5437 (1984 Series)
A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS
OBISPO DENYING AN APPEAL OF THE HEARING OFFICER'S
DECISION TO APPROVE USE PERMIT A73 -84 (AS AMENDED
BY THE PLANNING COMMISSION) ALLOWING A TEMPORARY
CONSTRUCTION YARD AND CONSTRUCTION TRAILER AT
987 SAN ADRIANO COURT
WHEREAS, the Council of the City of San Luis Obispo considered the
appeal by Daniel P. Neumann and conducted a public hearing on the matter;
and
WHEREAS, the City Council reviewed the materials submitted to the
San Luis Obispo Planning Commission at a public hearing held by the
commission on July 11, 1984, and also reviewed the record of the hearing;
and
WHEREAS, the council concurs with the findings of Planning
Commission Resolution No. 2021 -84, as follows:
1. The proposed use will not be detrimental to the health, safety and
welfare of persons living or working at the site or in the vicinity.
2. The proposed use is appropriate at the proposed location and will be
conpatible with the surrounding land uses.
3. The proposed use conforms to the general plan.
4. The proposed use meets zoning ordinance requirements.
5. The proposed use is categorically exempt from environmental impact
requirements.
NOW, THEREFORE, the council resolves to deny the appeal, thereby
upholding the decision of the Planning Commission to uphold and amend the
Hearing Officer's approval of Use Permit A73 -84, subject to the following
conditions:
1. Use permit shall be temporary and shall expire in one year' (July 12,
1985) .
2. Mobile home shall be connected to city water and sewer service.
Mobile hone shall not be occupied.as a residence or night watchman's
quarters.
R 5437
Resolution No. 5437 (1984 Series)
Use Permit A73 -84
Page 2
3. Mobile hone shall be used as a construction office only and shall
not be used as a sales office.
4. Applicant shall post a $1,000 cash deposit with the city to
guarantee mobile home removal, site clean-up, and disconnection fran
sewer and water service.
5. Hours of operation shall be limited to between 7:00 a.m. and 7:00
p.m. Monday through Saturday. No use by employees or deliveries
shall be allowed between 7:00 p.m. and 7:00 a.m. Monday through
Saturday, or on Sundays.
8. Existing tractor - trailer rig shall be removed from the construction
yard within thirty days (July 121 1984).
9. Use permit shall be reviewed by the Zoning Hearing Officer, if any
reasonable written citizen or Police Department complaint is
received by the city. In review of the use permit, the Zoning
Hearing Officer may add, delete, or modify conditions of.approval or
may revoke the use permit.
10. The construction yard shall be screened with redwood slat fencing
and skirting shall be added to the mobile hone to the satisfaction
of the Community Development Department.
On motion of Councilman Griffin , seconded by Councilman-settle ,
and on the following roll call vote:
AYES: Councilmembers Griffin, Settle, Dovey, Dunin and Mayor Billig
NOES: None
ABSENT: None
the foregoing resolution was passed and adopted this 7th. day of
........... 'August- - - -- - - -- -F 1984.
Resolution No. 5437 (1984 Series)
Page 3
APPROVED:
4406,L a � -5�
'City Admi-nistratYve Officetj
City Att ey
Community D6teldtmn-t Director
RM
Q�'iiel P. �i/�un�o�rl
doss
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RESOLUTION NO. 5436 (1984 Series)
A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS
OBISPO DENYING AN APPEAL AND UPHOLDING ACTION TAKEN
BY THE ARCHITECTURAL REVIEW COMMISSION DENYING RE-
TENTION OF THE EXISTING ROOF - MOUNTED SIGN FOR SAN
LUIS WELDING COMPANY AT 283 HIGUERA STREET
WHEREAS, the Council of the City of San Luis Obispo considered the appeal
of Patricia J. McClenahan, owner of San Luis Welding Supply Company, of a
decision by the Architectural Review Commission denying the proposed retention
of a roof - mounted sign and conducted a public hearing on the matter; and
WHEREAS, the council considered actions taken on June 11, 1984, by the
Architectural Review Commission, by reviewing staff reports, commission
minutes, and recommendations; and
WHEREAS, the council agrees that the decision of the Architectural Review
Commission in denying the proposed retention of a roof - mounted sign was the
appropriate action.
NOW, THEREFORE, the council resolves to deny the appeal and uphold the
Architectural Review Commission's decision denying the proposed retention of a
roof - mounted sign for San Luis Welding Company at 283 Higuera Street with the
following findings:
1. The manner in which the sign is attached to the building is awkward
and unattractive.
2. The design and placement of the sign is not complementary to the
site.
3. No special circumstances are cited which support approval of this
sign.
4. The sign does not meet the intent of the Sign Regulations.
R 5436
l
Resolution No. 5436 (1984 Series),
Page 2
On motion of Councilwoman Davey seconded by Councilman Griffi
and on the following roll call vote:
AYES: Counci]members Dovey, Griffin, Dunin and Mayor Billig
NOES: Councilmeanbers Griffin and Settle
ABSENT: None
The foregoing resolution was passed and adopted this 7th day of
August , 1984.
APPROVED.
Q
City Administrativ Of 'cer
City A torney
'JJ �
C unity evelopment Director
�Y�i��Ga. /yeCl��- �,2-�i
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1
`1
MOLUTION N0.5435(1984 SERIES)
A RESSOLUTION OF THE COUNCIL OF THE QTY OF
SAN LUIS OBISPO DENYING AN APPEAL OF A EECISION
OF THE MOBILEROMR RENT REVIEW BOARD GRANTING A
RENT INCREASE OF $44.31 PER MONTH FOR TWO
SPACES AT RANCHO SAN LUIS MOBILEHOME PARK
WHEREAS, the council of the city of San Luis Obispo considered the
appeal of Mrs. Berle Thalacker and Mrs. Violet Coley and conducted a
public hearing on the matter; and
WHEREAS, the City Council reviewed the materials submitted to the
Mobilehome Rent Review Board at a public hearing held by the Board on
May 24, 1984, and also reviewed the record of that meeting; and
WHEREAS, the Council, after review of the record and all relevant
materials and testimony, finds as follows:
1. Prior to October 1, 1983 the park owner, Mr. Anderson, incurred
substantial additional costs attributable to an increase in his master
land lease rent.
2. Pursuant to individual lease agreements, the increase in rent
incurred by Mr. Anderson has been passed on to 100 of the 102 spaces in
the park.
3. It would be inequitable for appellants not to uniformly share
in master land lease increases and such an inequity would likely
discourage renewal of leases by residents and result in Mr. Anderson not
receiving a just and reasonable return cn his property.
4. Mr. Anderson is not entitled to pass on to the two spaces in
question the costs attributable to applying for and conducting this
hearing. Accordingly, his request for an additional increase of $15.99
per month is without merit.
R 5435
Resolution No. 5435 (1984 Series)
NOW, THEREFORE. the Coucnil resolved to deny the appeal, thereby
upholding the decision of the Mobilehane Rent Review Board to grant a
rent increase of $44:31per month for two spaces at Rancho San Luis
Mcbilehane Park, effective October 1, 1983.
On motion of Councilman Griffin -- seconded by- Councilman Settle-----
and on the following roll call vote:
AYES: Councilmembers Griffin, Settle, Dovey, Dunin and Mayor Billig
NOES: None
AggENT: None
the foregoing Resolution was passed and adopted this 7th- day of August
1984.
- -�. - - -
CITF CLERIC P LA GE
APPROVED:
City Administrative ffieer
A4C�Ity Attorney
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RESOLUTION NO. 5434 (1984 Series)
A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN
LUIS OBISPO CONFIRMING LIENS UPON REAL PROPERTY
PARCELS FOR WEED ABATEMENT COSTS
BE IT RESOLVED by the Council of the City of San Luis Obispo
as follows:
1. This Council hereby finds and confirms the existence as of
August 7, 19849 of duly imposed liens in the amounts and upon the real
property parcels set forth in Exhibit "A" delinquency list attached
hereto. Said liens were imposed for weed abatement costs incurred by
the City upon said parcels in Fiscal Year 1983 -1984 in accordance with
provisions of the City's Municipal Code, Section 8.08.010 to 8.08.110
inclusive.
2. The Director of Finance is directed to send a copy of
this Resolution to the Auditor - Controller of the County of San Luis
Obispo for collections of said liens along with regular City property
taxes for 1984 -85
On motion of Councilwoman Dovey seconded by
Mayor Billig and on the following roll call vote:
AYES: Councilwaznan Dovey, Mayor Billig, and Councilman Dunin
NOES: Counci]menbers Griffin and Settle
ABSENT: None
the foregoing Resolution was passed and adopted this
Day of August , 1984.
7th
R 5434
APPROVED:
City Administrative Officer
I�
rney
�/ , / /.i;
- -�a .
EXHIBIT A
The following is a breakdown of Fire Department abatement costs for 1983
This report is being submitted to the San Luis Obispo City Council for
approval on August 7, 1984.
Name
Parcel No.
F.D. Cost
Admin._ Ser.Chg.
Penalty
Total
Brazil - - - -.-
01- 132 -22
.13.00
'13.50:---'-
75.00.
- 106.50 =
Thompson
01- 213 -12
44.00
33.00
75.00
152.00
Tuley
01- 262 -08
56.00
42.00
75.00
173.00
Simons
--`03- 722 -22 - -
110.00
32.50
75.00
_ '.267.50
S.B. Say.
-
04- 292 -23
82.00)
S.B. Say.
04- 292 -24
92.00)
S.B. Say.
04- 292 -26
80.00)
S.B. Say.
04- 292 -29
142.00)
S.B. Say.
04- 292 -32
132.00)
S.B. Say.
04- 292 -33
142.00)
S.B. Say.
04- 293 -64
98.00)
574.50
525.00
1,865.50
S.B. Say.
04- 292 -25
98.00
73.50
75.00
246.50
S.B. Say.
04- 292 -27
200.00
150.00
75.00
425.00
S.B. Say.
04- 292 -28
200.00
150.00
75.00
425.00
-Coast Val.
04- 573 -06
48.00
36.00
75.00
159.00
Valdez
04- 762 -12
70.00
52.50
75.00
197.50
Branch
04- 782 -66
90.00
67.50
75.00
232.50
Soldavini
52- 022 -18
90.00
67.50
75.00
232.50
Ward
52- 082 -33
138.00
103.50
75.00
316.50
Bird
53- 011 -08
221.00
165.75
75.00
461.75
Pre.1� =�
RESOLUTION N0. 5433 (1y °/j Serie )
A RESOLUTION OF THE COUNCIL OF T;11= CI'T'Y OF SAP!
LUIS 03ISPO APPROVING AN AGREE`ll ?h'f iiE'1' :1F:E; TiTE
CITY AND TOP: JONES CREATIVE ADVERTISING TO PROVIDE
CERTAIN ADVERTISING SERVICES TO ASSIST BIA
BE IT RESOLVED by the Council of the City of. San Luis Obispo as fol-lows:
SECTTON 1. That certain agreement, attached horCt(:) marked inhibit "A
and incorporated herein by reference, between rhe. Cir; of Sau i.u:is Obispo and
THOMAS L. JONES, dba TOM JONES CREATIVE ADVERTISING
is hereby approved and the Mayor is authorized to execute the same.
SECTION 2. The City Clerk shall furnish a copv of this resolution and
a copy of the executed agreement approved by it to: THOMAS L. JONES, TOM JONES
CREATIVE ADVERTISING; BIA; CITY FINANCE DIRECTOR
On motion of Councilman Dunin seconded by Councilman Settle
and on the following roll call vote:
AYES: Councilmembers Dunin, Settle, Davey, Dunin and Mayor Billig
NOES: None
ABSENT: None
the foregoing Resolution was passed and adopted this 7th day of August ,1984.
R 5433
h.TeRbolz
THIS AGREEMENT- made and entered into this 7th day of August ,
1984, by and between the SAN LUIS OBISPO DOWNTOWN BUSINESS IMPROVEMENT
AREA, hereinafter called "BIA". and THOMAS L. JONES, doing business as
TOM JONES CREATIVE ADVERTISING, hereinafter called "Consultant,"
providing for certain advertising services to be performed by Consultant
to assist BIA;
WITNESSETH:
WHERFAS, BIA requires certain advertising services to promote its
activities and desires to employ Consultant to perform those servics;
W
WHEREAS, Consultant is willing to perform those services;
NOW, THEREEDRE, in consideration of these facts, the parties
mutually agree as follows:
1. SERVICES -TO BE "PERFORMED BY CONSULTANT:
Consultant will perform the following advertising services:
a. Creative Services (ideals copywriting)
b. Coordinate Radio /TV /Newspaper campaigns.
C. Assist the BIA in planning advertising budgets.
d. Assist with promotional planning.
e. Place all advertising for the various BIA campaigns.
f. Provide professional advertising and promotional consistency.
g. Attend the BIA pramtional oc msimittee meetings.
h. Supervise all radio and TV production.
i. Verify advertising charges prior to the invoices being
approved for payment.
j. To assist the Administrator with the preparation of the
monthly BIA newsletter.
K. To establish a complete and accurate BIA member list and
provide a monthly computer update with all additions,
deletions and corrections.
1. Assist the advertising committee in cammmicating with
the BIA membership.
2. TERM OF ACRE MRNP:
The term of this Agreement shall be from July 1; 1984 to June 30,
1985, unless terminated earlier by either party by fifteen (15) days'
written notice.
3. ADDRESSES:
For purposes of notice under this agreement, all notices shall be
considered effective upon being sent by certified mail to the.following
addresses:
BIA Business Improvement Area
c/o City of San Luis Obisp
P. O. Box 321
San Luis Obispo, CA 93406
Attn: City Clerk and BIA
Administrator
CONSULTANT Tom Jones Creative Advertising
11555 Los Osos Valley Road C -3
San Luis Obispo, CA 93401
4. COMPENSATION:
Consultant shall be campensated for professional services outlined
in Section 1 above at the rate of One Hundred Fifty Dollars ($150.00)
per month for the term of this agreement. Except for reimbursement of
actual charges for typesetting, film, processing, and other authorized
expenses, Consultant shall receive no other compensation or
reumbursement fran the BIA for performance hereunder.
5. ASSIGNMENP:
This is an agreement for professional services based upon personal
performance of the Consultant and is not assignable without prior
written consent of the BIA.
IN WITNESS WBEREOF, the parties hereto have caused this agreement
to be executed on the date first written above.
Vie; 7 • +p_
TOM JONES CREATIVE ADVERTISING
Thanas L. Jones
BY
BIA President Rober arpenter
_ ����
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RESOLUTION NO. 5432 (1984 Series)
A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN
LUIS OBISPO APPROVING AN AGREEMENT BET14FEN 'fill'.
CITY AND FRANK DUFAULT FOR FRANK DUFAULT TO BECOME
THE INTERIM BIA ADMINISTRATOR
BE IT RESOLVED by the Council of the City of San Luis Obispo as follows:
SECTION 1. That certain agreement, attached hereto marked Exhibit "A"
and incorporated herein by reference, between the City of San Luis Obispo and
Frank DuFault
is hereby approved and the Mayor is authorized to execute the same.
SECTION 2. The City Clerk shall furnish a copy of this resolution and
a copy of the executed agreement approved by it to: Frank DuFault; BIA;
City Finance Director
On motion of Councilman Dunin seconded by Councilman Settle ,
and on the following roll call vote:
AYES: Councilmembers Dunin, Settle, Dovey, Dunin and Mayor Billig
NOES: None
ABSENT: None
the foregoing Resolution was passed and adopted this 7th day of August 1984.
ATTEST:
CITY
R 5432
BUSINESS IIMPRWE U AREA AL
CONrRACr (INTERIM)
THIS AGREEMENT, dated August 7, 1984, is by and between the
City of San Luis Obispo, a chartered municipal corporation of the State
of California (hereinafter sapetimes referred to as "City ") and Frank
DuFault, an independent contractor (hereinafter referred to as
"Adm;_n ;�trator ").
I'll
WHEREAS, City has adopted Ordinance No 649 establishing the
Downtown Parking and Business Improvement Area (BIA); and
WHEREAS, Martha K. Fort has terminated her sevices as BIA
administrator pursuant to the terms of her contract dated'December 13,
1983 with this City; and
WHEREAS, it is the desire and intent of the City Council to
contract for an interim administrator until such time that a permanent
administrator is found; and
WEEREA.S, the City Council has appointed an Advisory Board to advise
and to make recannendations to the Council concerning the budgeting and
expenditure of BIA funds; and
WHEREAS, the Council has approved the budget submitted by the Board
for the period ending June 30, 1985; and
WHEREAS, this Council finds that Frank DuFault is qualified to act
as interim administrator of said budget;
NOW, TfiEMEMRE, City and Frank DuFault, for and in consideration of
the mutual benefits, agreements and promises set forth herein, agree as
follows:
1. This Agreement shall be in effect from June 17, 1984 until a
permanent administrator is selected, subject to earlier termination by
either party as otherwise provided herein.
2. Administrator will perform duties as set forth in Exhibit "A"
attached hereto.
3. Notwithstanding the wording of Exhibit "A" or any other
representations, oral or written, between the parties, including any and
all agents or representatives thereof, Administrator, at all times
covered by the terms of this agreement, is acting as a free and
independent contractor, and not as an employee of the City. The
Advisory Board shall provide broad general guidance, and the
Administrator will be expected to use initiative and discretion in
performing the details of the Administrator's work. The records
required to be kept by Administrator under this agreement are solely to
provide City with criteria for evaluating the overall value of this and
possible subsequent contracts, and not as details to establish
performance or non - performance by Administrator.
4. Administrator will submit a monthly report of his activities in
a form and detail satisfactory to the Advisory Board.
5. Administrator will work no less than 1000 hours per year.
6. City agrees to pay Administrator $1250 per nnnth with review of
contract performance and compensation requirements six months from date
of this agreement. Payment shall be made in accordance with normal city
procedures and after certification by the Chairman of the Advisory Board
that said form is satisfactory as to form and. content.
7. Administrator shall have the authority to incur obligations on
behalf of the City pursuant to the authorizations contained in the
Business Improvement Area postion of the City's budget. Payment of such
obligations by the City shall be in accordance with normal City
procedures.
8. Either party may terminate this agreement. prior to its normal
expiration by mailing a notice of termination by certified mail to the
other party at the respective addresses as follows:
City: City Clerk
P. 0. Box 321
San Luis Obispo; CA 93406
Administrator: Frank DuFault
San Luis Obispo; CA 93401
The contract shall be terminated thirty (30) days after the mailing of
such notice or sooner if the parties so agree in writing. Ompensation
due and payable on the termination date shall be calculated pro-rata
based upon the calendar days in the month.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement
to be executed.
�1.
I
ADMINISTRATOR
,zAXw W%�- l
Frank DuFaul
CITY OF SAN LUIS OBISPO
yo Bil
AT=:
ty Clerk Pam V es
F ,,,/ /
RESOLUTION NO. 5431 (1984 Series)
A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO,
APPROVING THE FINAL MAP OF TRACT 858
BE IT RESOLVED by the Council of the City of=San Luis Obispo as follows:
SECTION 1. This Council made certain findings concerning Tract 858 as
contained in Resolution No. 4031 (1979 Series).
SECTION 2. Whereas this Council approved time extensions of the
tentative map which expires November 20, 1984.
SECTION 3. Whereas Letters of Credit in the amounts of $830,000.00 to
guarantee Faithful Performance and $415,000.00 to guarantee Labor and Materials,
are on file to guarantee installation of subdivision improvements..
SECTION 4. Whereas all required fees and deposits have been received by
the City in the total amount of $63,417.87.
SECTION 5. Whereas the subdivider and the City have entered into an
agreement whereby the City shall obtain necessary offsite easements to allow
construction of storm drainage, erosion protection facilities, and street
improvements adjacent to Prefumo Canyon Road.
SECTION 6. Whereas all othercconditions required per Resolution No. 4031
(1979 Series) for Tract 858 have either been met or bonded for.
SECTION 7. This Council hereby grants approval of the final map for
Tract No. 858 and authorizes the Mayor to execute the agreement.
On motion of Councilman Griffin , seconded by Councilman Dunin ,
and on the following roll call vote:
AYES: Councilmembers Griffin, Dunin and Mayor Billig
NOES: None
ABSENT: Councilmembers Dovey and Settle
the foregoing Resolution was passed and adopted this 17th day of July ,
1984.
R 5431
Resolution No. 5431 (1984 Series)
ATTEST:
u
CITY CLERK PAMELLYiVOGE
^7,
RESOLUTION NO. 5430 (1984 Series)
A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS
OBISPO AUTH_ORI_Z_ING MAYOR TO SIGN AGREEMENT WITH BARNEY
AND ELIZABETH DUVENE_CK REGARDING ACQUISITION OF OFFSITE
EASEMENTS FOR TRACT 858.
BE IT RESOLVED by the Council of the City of San Luis Obispo as follows:
SECTION 1. The Mayor is authorized to execute the agreement marked
Exhibit "A" attached hereto and incorporated herein by reference.
On motion of Councilman Griffin seconded by Mayor Billig ,
and on the following roll call vote:
AYES: Mayor Billig, Councilmembers Griffin and Dunin
NOES: None
ABSENT: Councilmembers Dovey and Settle
the fb_regoing Resolution was passed and adopted this 17th day of July ,
1aQ/1
R 5430
EXHIBIT "A"
A G R E E M E N T
THIS AGREEMENT dated this 17th day of July; 1984;
by and between Bernard H. Duveneck and Elizabeth S. Duveneck,
herein referred to as "Subdivider," and the CITY OF SAN LUIS
OBISPO, herein referred to as the "City."
WITNESSETH:
REFERENCE IS HEREBY MADE to the proposed subdivision of
real property in the City of San Luis Obispo, County of San
Luis Obispo, State of California, as shown on final map for
Tract 858, as approved by the City Council, on the 17th
day of July , 19 84 .
WHEREAS,the Subdivider desires that Tract 858 be accepted
and approved as a final map pursuant to the Subdivision
Regulations and Ordinances of the City of San Luis Obispo,
and
WHEREAS, it is a condition of the regulations and
ordinances that the Subdivider agree to install the street
improvements and utility lines and facilities as shown on the
subdivision improvement plans, and
WHEREAS, the Subdivider has been unable to obtain
necessary offsite drainage easements to accommodate the
construction of drainage facilities and Prefumo Canyon Road
improvements which are conditions of tentative map approval,
and
r
WHEREAS, Section 66462.5 of the Government Code of
California requires that the City shall, within 120 days of
the filing of the final map:
(1) Acquire the necessary easements by negotiation, or
(2) Commence proceedings pursuant to Title 7 (commencing
with Section 1230.010) of Part 3 of the Code of Civil
Procedure to acquire an interest in the land which will
permit the improvements to be made, including initiating
proceedings for immediate possession of the property under
Article 3 (coamiencing with Section 1255.410) of Chapter 6 of
such title, or
(3) Waive the requirements in question.
The City Council has considered all of the circumstances
and facts relating to the project and has authorized
acquisition of the necessary easements by negotiation or
condemnation.
NOW THEREFORE, the Subdivider hereby agrees to complete
the improvements pursuant to Section 66462 of the Government
Code of the State of California at such time as the City
acquires an interest in the land which will permit the
improvements to be made and shall be responsible for all
costs of acquiring offsite real property interests required
in connection with this subdivision, including attorney's
fees and other related costs.
The time of completion of the subdivision improvements
per the Subdivision Agreement dated July 17, 1984 ,
shall be modified by the City Engineer to provide for delays
in construction caused by these easement acquisitions.
2
IN WITNESS WHEREOF, this agreement has been executed by:
CITY OF SAN LUIS OBISPO SUBDIVIDER
ATTEST:
City Clerk Pamel oges
City Engineer
Approved as to form:
3
A G R E E M E N T
THIS AGREEMENT, dated this 17th day of July, 1984, by and
between BERNARD & ELIZABETH DUVENECK herein referred to as
"Subdivider ", and the CITY OF SAN LUIS OBISPO, herein referred to as the
"City".
WITNESSETH:
REFERENCE IS HEREBY MADE to that certain proposed subdivision of
that certain real property in the City of San Luis Obispo, County of San
Luis Obispo, State of California, description of which is shown on final
Map for Tract 858
City of San Luis Obispo, California, as approved by the City Council, on
the 17th day of July 19 84.
WHEREAS, the Subdivider desires that said Tract 858
E
be accepted and approved as a final map pursuant to the Subdivision Regu-
lations and Ordinances of the City of San Luis Obispo, and
WHEREAS, it is a condition of said regulations and ordinances that
the Subdivider agrees to install the street improvements and utility
lines and facilities as set forth on the plans therefore.
NOW THEREFORE, in consideration of the foregoing, the Subdivider
does hereby agree to construct and install the following subdivision
improvements in accordance with said subdivision ordinances and regula-
tions, and in accordance with approved plans and specifications on file
in the office of the City Engineer, City of San Luis Obispo, to wit:
1. CURBS, GUTTERS and SIDEWALKS.
2. STREET BASE and SURFACING
3. WATER MAINS and.SEWER MAINS, including sewer laterals to the
property line and water services to the curb stop.
4. DRAINAGE STRUCTURES
5. ORNAMENTAL METAL ELECTROLIERS
6. ELECTRIC, GAS, TELEPHONE and CABLE TELEVISION: T addition to
the inspection and approval of such facilities by the City, each
public utility shall be required to file a letter stating that
the developer has prop9tly installed all facilities .to be
provided by him, and that the said utility is prepared to
provide service to residents upon request.
7. ANY & ALL OTHER IMPROVEMENTS shown on plans or required by City
regulations.
All the above facilities shall be installed in the locations designated
and to the plans and specifications on file and approved by said City
Engineer.
J
The lines and grades for all of said improvements shall be est_ab-
lisped by the Subdivider in accordance with said approved plans and
specifications.
The Subdivider agrees that the work of installing the above improve-
ments shall begin within thirty (30) days from. the date of recording
of the final map, and that the work shall. be completed within twelve
(12) months of said recording date, unless an extension has been granted
by the City Council, provided that if completion of said work is delayed
by acts of God or strikes, the Subdivider shall have an-additional period
of time equivalent to such period of delay in which to complete such
work. Any extension of time hereunder shall not operate to release the
surety on the Improvement Security filed pursuant to this agreement. In
this connection, the surety waives the provisions of. Section 2819 of the
Civil Code of the State of California.
No building permits will be issued nor occupancy granted after the
expiration date of the agreement until completion and acceptance of all
public improvements unless specifically approved. by the City Council.
The subdivider does also agree to comply with the following
conditions established by the Planning Commission and /or the City
Qpuncil.
1. The Subdivider shall pay water acreage fees of $18;467.20.
(15.92/AC x $1- 160 /AC).
2.
The Subdivider shall pay.grading permit fees of $275.00 (this feeds
included in inspection fees and shall be added to -arid considered a
normal subdivision inspection fee),
3.
Subdivider shall deposit $5,000.00 to assure monumentition of the
subdivision. Said deposit will be released to the Subdivider upon
receipt by the City of a letter from the Engineer indicating, they
have completed, the work and have been._paid,.__.. ....... .
Subdivider shall be responsible for maintaining street trees
for one (1) year after acceptance of the subdivision improvements.
' 5.
The subdivider shall pay a park -in -lieu fee.of $13;270.67.
6.
The Subdivider shall be responsible for fencing and landscaping:along
Prefumo Canyon Road, according to the conditioris'of approval, and
plans and shall be responsible for maintenance for one year after
acceptance of work as complete. The respective property owners shall
thereafter be responsible for said. landscaping and fencing maintenance.
7•
The subdivider shall pay a sewer lift station fee of $1,680.($15 /lot x 48 lot
As to public lands or section property included within -said, -
Subdivision, if any, for the restoration of lost section corners and for
retracement of section lines, the method followed shall be in accord with
the instructions set forth in. the "Manual of Instructions" for Survey of
Public Lands of the United States, published by the Commissioner of
General Land Office, Department of Interior, Washington, D.C.
The Subdivider hereby attaches hereto, and as an integral part
hereof, and as security for the performance of this agreement,
(instrument of credit /bond) approved by and in favor of the City of San
Luis Obispo, and conditional upon the faithful performance of this
agreement, which said (instrument of credit /bond) is in the amount of
$830,000. °p, and which is in the amount of the estimated cost of said
improvements. Subdivider agrees to remedy any defects in the
improvements arising from faulty workmanship-or materials or defective
construction of said improvements occurring within twelve (12) months
after acceptance thereof. In accordance with Section 11612.1 (c) of the
Business and Professions Code of the State of California, upon final
completion and acceptance of the work, City will release all but 10% of
the improvement security, that amount being deemed sufficient to
guarantee faithful performance by the Subdivider of his obligation to
remedy any defects in the improvements arising within a period of one
year following the completion and acceptance thereof against any
defective work or labor done, or defective materials furnished, in the
performance of this agreement.
Completion of the work shall be deemed to have occurred on the date
as of which the City Council shall, by resolution duly passed and
adopted, accept said improvements according to said plans and
specifications, and any approved modifications thereto. Neither periodic
or progress inspections or approvals shall bind the City to accept said
improvements or waive any defects in the same or any breach of this
agreement.
If the Subdivider fails to complete the work within the prescribed
time, then in that event, the Subdivider agrees that City may, at its
option, declare the bond, instrument of credit, or cash deposit, which
has been posted by Subdivider, to guarantee faithful performance,
forefeited and utilize the proceeds to complete said improvements, or
City may complete said improvements and recover the full cost and expense
thereof from the Subdivider of his surety.
The Subdivider agrees to deposit with the City a labor and material
bond in the amount of 50% of the above described subdivision improvements
in accordance with State law.
Said Subdivider shall deposit with the City the sum of $25,000.00 ,
from which deposit the City will pay the salary and expenses of an
—3—
inspector or inspectors to inspect installation of said subdivision
improvements and certify that they have been. completed in accordance with
the plans and specifications. Any unexpended monies will be returned to
the Subdivider. In the event the inspection fees exceed the sum of $25,000.00
the difference is to be paid by the Subdivider.. The City reserves the
sole discretion in determining the amounts to be paid for salary and
expenses of said inspector or inspectors.
Article 9, Chapter I of the San Luis Obispo Municipal Code,
entitled "Subdivision" - All plans and specifications on. file with said
City Engineer as a part of said Subdivision Map, and all other documents
filed with the City by the Subdivider and approved by the City Engineer
are hereby referred to for further particulars in interpreting and
defining the obligations of the Subdivider under this agreement.
It is understood and agreed by and between the Parties hereto that
this agreement shall bind the heirs, executors, administrators,
successors and assigns of the respective Parties to this agreement..
It is agreed that the Subdivider will furnish copies of the
successful bidder's contract unit prices and total bid prices for all of
the improvements herein referred to.
1N WITNESS WHEREOF, this agreement has been executed by:
17th day of July 1984
Approved as to form:
x ` I r LCt h P J, J— �a -12 �<
City Atyorney Subdivider
day of �, 19
Mayor Me anie C. Billig
Atte
at
City Ck6rk.Pamela Vog s
City Engineer
-4-
RESOLUTION NO. 5429(1984 Series)
A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS
OBISPO DENYING AN APPEAL AND UPHOLDING ACTION TAKEN
BY THE ARCHITECTURAL REVIEW COMMISSION DENYING A
REVISION FOR SAN LUIS FLORAL AND GIFT SHOP AT 299
MARSH STREET
WHEREAS, the Council of the City of San Luis Obispo considered the appeal
of Charles C. Snyder of a decision by the Architectural Review Commission
denying a proposed awning sign and conducted a public hearing on the matter;
and
WHEREAS, the Council considered actions taken on May 161 1983, and June
180P 1984, by the Architectural Review Commission, by reviewing staff reports,
commission minutes, and recommendations; and
WHEREAS, the Council agrees that the decision of the Architectural Review
Commission in denying the proposed awning sign was the appropriate action.
NOW, THEREFORE, the Council resolves to deny the appeal and uphold the
Architectural Review Commission's decision denying a proposed awning sign for
San Luis Floral and Gift Shop at 299 Marsh Street with the following findings:
1. The form, scale, and graphics of the proposed sign is not appropriate at
the proposed location.
2. The proposed sign would add clutter to the site.
3. The proposed sign is not appropriate at the proposed location.
On motion of Mayor Billie ~ ~~ , seconded by Councilman Dunin r
and on the following roll call vote:
AYES: Mayor Billig, Councilmembers Dunin and Griffin
NOES: None
ABSENT: Councilmembers Dovey and Settle
R 5429
Resolution No. 5429 (1984 Series)
Page 2
the foregoing resolution was passed and adopted this 17th.. day of
July .... ......... 1 1984.
APPROVED:
City Administrative Offlicer
City At VIney
MO
Community Deve opment Direct r
46�1IW971-- �1aa'!es c c
doss �
RESOLUTION N0. 542 8
A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS
OBISPO GRANTING APPROVAL OF REVISED TENTATIVE MAP FOR TRACT 1182
LOCATED AT 800 PATRICIA DRIVE.
BE IT RESOLVED by the Council of the City of San Luis Obispo as
follows:
SECTION 1. Findings. That this council, after consideration of the
tentative map of Tract 1182 and the Planning Commission's recommendations;
staff recommendations and reports thereon, makes the following findings:
1. The final Environmental Impact Report which has been approved by the
City Council and which was published in May 1978 has been considered.
It has been determined that the subdivision is essentially the same as
the schematic subdivision plan evaluated by the EIR and that
circumstances at the time of approving the development plan have not
substantially changed. Therefore, in conformance with section 15162
of state and city Environmental Guidelines, the project EIR is deemed
adequate for the current action.
2. This recommended approval includes conditions to mitigate potentially
significant impacts addressed by the Environmental Impact Report.
3. The tentative map is consistent with the general plan.
4. The map substantially conforms with the approved preliminary
development plan (PD 0632), including exceptions to subdivision design
standards.
5. The site is physically suitable for the proposed type of development.
6. The site is physically suitable for the proposed density of
development.
7. The design of the subdivision and the proposed improvements are not
likely to cause substantial environmental damage or substantially and
avoidably injure fish or wildlife or their habitat.
8. The design of the subdivision and the type of improvements are not
likely to cause public health problems.
9. The design of the subdivision and the type of improvements will not
conflict with easements for access through or use of property within
the proposed subdivision.
SECTION 2. Exception. That the approval of the tentative map for
Tract 1182 be subject to the following exception:
R 542 8
---- ---------------- - ...... _ __...... ......
Resolution No. 5428 (1984 Series)
Tract 1182
Page 2
1. Lots 80, 85, and 86 (as shown on the revised tentative map dated June
6, 1984) are approved without street frontage because common driveway
easements will provide acceptable access.
SECTION 3. Conditions. That the approval of the tentative map for
Tract 1182 be subject to the following conditions:
1. Lot lines, building sites, and driveway locations on portion of
tentative map shall be as shown in the revision submitted by the
subdivider dated June 6, 1984; lots lines shall be located so common
drives shall not cross lots which do not have access to the drives.
2. Drainage easements shall be provided for all natural drainage ways.
The actual width shall be from top -of -bank to top-of -bank. A minimum
of 10 feet shall be provided. Access to the easements shall be
provided as required by the Public Works Department.
3. All lots shall be designed to drain to the street or to a natural
drainage way. A note shall be placed on the final map indicating that
all homes and driveways shall drain to the street or to a natural
drainage way.
4. Any cross -lot drainage shall not be increased due to the development
of this tract or of individual lots. The developer of each lot shall
be responsible to design his/her project so it does not increase or
concentrate the flow of water from the developer's project to
neighboring lots. To provide for this, easements must be shown on the
final map to allow for individual lots to drain to a street. The
easements shall be for the benefit of the lots and shall not be
dedicated to the city.
5. All drainage structures shall be designed for a 10 -year storm, as a
minimum, to the satisfaction of the City Engineer.
6. Subdivider shall present engineering calculations showing that
structures on properties downstream will not flood in a 100 -year storm
due to culvert at Clover Street. If structures would flood, the
subdivider shall be responsible for modifying the culverts at Clover
Street or providing a retention basin so the structures will not
flood.
7. Subdivider shall install cross -gutter or side gutters in Clover Drive
to direct run -off into drop inlets at the intersection of Patricia
Drive, to the approval of the Public Works Department.
8. Subdivider shall construct the end of Al Hil as a city standard
culm-de -sac, including curb, gutter and sidewalk.
i
Resolution No. 5428 (1984 Series)
Tract 1182
Page 3
9. All cannon driveways shall be constructed by the subdivider.
Construction drawings for the common driveways shall become part of
the improvement plans for the tract and shall be as approved by the
City Engineer.
10. All street extensions and new streets within the tract shall have a
roadway width (curb -to -curb) of 36 feet. Four -foot sidewalks shall be
provided on both sides of all streets. Fire hydrants, street lights,
and similar items shall be located behind the sidewalk or within a
widened sidewalk, to maintain at least four feet clear width.
11 The final profile and cross - section of streets and the configuration
of slope banks along streets:shall be as approved by the City
Engineer.
12. Subdivider shall submit common driveway agreements to the approval of
the Community Development Director for recordation for all cannon
driveways, at time of final map approval.
13. Street names for new streets within the tract shall be approved by the
Community Development Director and shown on the final map.
14. Subdivider shall install curb, gutter, and driveway ramp (rather than
street type entrance) on Clover Drive westerly of Patricia Drive.
15. A. The ends of drives to designated building sites on lots 79, 80,
and 84 shall include space for turning fire trucks, to the
approval of the Fire Department. If, based on information
available when the final map is considered, it would be
impractical to provide such turning space, a note shall be
placed on the final map indicating that automatic fire
sprinklers as approved by the Fire Department shall be required
for dwellings on lots 79, 80 and 84. (These lot numbers refer
to the revised lot layout, dated June 6, 1984.)
B. If determined necessary by the Fire Department at the time of
final map approval, the final map shall include a note that all
dwellings at or above 460 foot elevation shall be equipped with
automatic fire sprinklers to the approval of the Fire
Department.
16. Notes shall be placed on the final map regarding lots 79 through 86
indicating that:
A. Buildings may be constructed only within designated building
sites;
B. Written soils analysis shall be required for each of these lots
prior to construction;
Resolution No. 5428 (1984 Series)
Tract 1182
Page 4
C. Building coverage shall.be limited to no more than 40 percent
of a designated building site;
D. These lots are "sensitive sites" subject to review by the
Architectural Review Commission which may limit size, location,
design and choice of materials of a proposed dwelling;
E. These lots are served by private drives that owners are
obligated to maintain.
F. 'These lots include areas unsuitable.for dwellings and
potentially unsuitable for other uses such as irrigated
landscaping, decks, or fencing.
17. The final map shall include a note limiting the maximum elevation of
the highest point on a structure.for each of the following lots. The
following elevation limits are intended to keep building roof lines
below the ridge at the backs of these lots, while allowing about 25
feet for building height above proposed or likely garage floor
elevations. The Community Development Director may modify these
elevation limits based on grading and topographic information which
will be prepared for the final map:
Maximum Elevation of Highest
Lot Number Point of Structure
42
448'
41
448'
33
450'
32
453'
31
455'
30
463'
29
456'
28
442'
27
442'
26
429'
23
432'
22
427'
21
415'
18. Subdivider shall install a 140,000 - gallon water tank, with a floor
elevation of at least 535 feet but not more than 545 feet, to the
approval of the Public Works Department.
19. Subdivider shall dedicate to the city the tank site and an access road
(easement) to the site. The location, color, and landscape screening
of the tank shall be to the approval of the Community Development
Department. The tank site shall be fenced. The access road shall
have a 12 foot all- weather, dust -free surface and it shall be able to
accommodate a truck and semi- trailer, to the approval of the Public
Resolution No. 5428 (1984 Series)
Tract 1182
Page 5
Works Director. A drainage and erosion control system shall be
installed at the tank site to the approval of the Public Works
Department. 'A qualified engineering geologist shall inspect
construction related to the tank site.
20. Subdivider shall install pump(s) and water feeder system to the tank
serving the tract from the 27 -inch transmission main at Highway 1, to
the satisfaction of the Public Works Department.
21. Subdivider shall install city standard fire hydrants throughout the
tract, to the approval of the city Fire Department.
22. Subdivider shall extend sewer and water lines within the tract and
provide easements as may be required to serve individual lots. Line
size and grades shall be to the approval of the City Engineer based on
fire flow required by the City Fire Department and so that sewer .
ejector pumps are not required.
23. Fills on the uphill sides of the streets shall be sloped in such a way
to drain the lots to the street with a minimum 1 percent grade.
24. Subdivider shall - submit detailed soils engineering and engineering
geology report analyzing existing conditions on the site and proposed
grading operations. Said report shall be.to the approval of the City
Engineer and shall be submitted with the final map. All improvement
plans shall comply with recommendations of the report.
25. Subdivider shall install temporary barriers to protect adjacent
properties and streets from falling rock and other debris while the
site is being graded. Barriers shall be to the approval of the City
Engineer and project soils engineer. The contractor shall carry
insurance protecting the city from any liability to the satisfaction
of the City Attorney.
26. No excavation equipment, trucks, or other heavy equipment shall be
operated on the site between the hours of 7:00 p.m. and 7:00 a.m. or
on Saturdays or Sundays.
27. All vehicles and equipment used on the site, or used in transporting
material to and from the site, shall be equipped with proper noise
muffling devices.
28. Subdivider shall give written notice two -weeks prior to the start of
grading operations on the site to all residents within 200 feet of the
subdivision boundaries, and to the city Public Works Department.
29. Subdivision grading plan shall be prepared to the approval of the
Community Development Director and Public Works Director and shall
include the following:
Resolution No. 5428 (1984 Series)
Tract 1182
Page 6
A. All graded slopes and disturbed areas shall be planted with
low- maintenance, fire - resistive, plant materials.
B. All cut slopes in soil areas shall be serrated to minimize
erosion.
C. Slopes to be stabilized shall be densely planted with ground
cover by hydroseeding or cuttings.
D. Irrigation systems adequate to ensure permanent plant
establishment shall be installed. Irrigation systems may be
above ground and temporary.
E. Slope protection planting and irrigation system installation
shall be completed within 30 days after completion of grading or
as determined by the City Engineer.
F. Final grading plan shall
requirements established
reports.
include all recommendations and
by engineering geology and soils
G. Where necessary, cut and fill surfaces shall be protected from
storm runoff by the use of drainage diversion devices such as
berms or brow ditches.
H. Areas at and below storm drain discharge points shall be
protected from storm runoff by use of energy dissipaters to
reduce runoff velocities to non - erosive velocities.
I. Adequate topsoil shall be restored to all areas to be planted
where practical.
J. Major site grading operations shall be completed within 60 days
after the start of work. An erosion control plan shall be
approved by the City Engineer for temporary erosion control if
permanent erosion control measures are not installed by November
15th.
K. A 10 mph speed limit shall be posted and enforced on unpaved
access roads on the site.
L. Construction access roads shall be paved, chip sealed, or watered
immediately prior to the start of work and continuing through all
phases of grading operations, to the approval of the Public Works
Department.
M. Subdivider shall provide for continuous control of dust through
watering grading surfaces and such other measures as may be
required by the Public Works Department.
Resolution No. 5428 (1984 Series)
Tract 1182
Page 7
N. Rock out -crops on lot 7 shall be preserved to the approval of the
Community Development Director. Rock out -crops on lots 4 and 9
shall be preserved, if possible.
30. The final grading plan shall show the type, location, trunk size, and
canopy of all existing trees within areas that may be affected by
grading, with notations as to which will remain or be removed.
31. Subdivider shall dedicate a site, identified as "park" on the
tentative map, to the city and shall receive full credit for parkland
dedication (no in -lieu fees):. Subdivider shall clean and landscape
the site to provide a low- maintenance passive use area to the approval
of the Community Development Director.
32. The scenic overlook and access road shown on the tentative map shall
not be included in the final map or grading and improvement plans. A
restoration plan for the old quarry site shall be submitted and the
restoration completed to the approval of the Community Development
Director.
33. Subdivider shall fence the perimeter of the open space parcel adjacent
to the residential area to prevent grazing animals from straying.
34. Lots in the tract shall be addressed consistent with an address plan
prepared by the Community Development Department, prior to final map
approval.
35. Final map shall note street trees as required by ordinance shall be
installed by lot owners as houses are built on each lot.
On motion of Councilman Griffin , seconded by Mayor Billig ,
and on the following roll call vote:
AYES: Councilman Griffin, Mayor Billig, and Councilman Dunin
NOES: None
ABSENT: Counci]members Dovey and Settle
----------
Resolution No. 5429 (1984 Series)
Tract 1182
Page 8
the foregoing resolution was passed and adopted this 17th day of July
1984.
ATTEST:
Cit Clerk L�Pame-,ay5qeS
APPROVED:
Assista Acbinis ratN �Officer
City Atto
Community Development Department
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EXHIBIT "A"
A_ 6_ R_ E_ E_ M_ E_N_T
THIS AGREEMENT, dated this _19th day of February ______,
1985_, by and between VOLNY_INVESTMENT_COMPANY. A _LIMITED_
PARTNERSHIP, herein referred to as "Subdivider," and the CITY OF
SAN LUIS OBISPO, herein referred to as the "City."
WITNESSETH
REFERENCE IS HEREBY MADE to that certain proposed
subdivision of that certain real property in the City of San
Luis Obispo, County of San Luis Obispo, State of California,
description of which is shown on final _mae_for_Tr_1182 (Ferrini
Ranch _Estates _ #3)1 City of San Luis Obispo, California, as
approved by the City Council, on the 19th day
of Februarys 1985
WHEREAS, the Subdivider desires that said Tract 1182
be accepted and approved as a final map
pursuant to the Subdivision Regulations and Ordinances of the
City of San Luis Obispo, and
WHEREAS, it is a condition of said regulations and
ordinances that the Subdivider agrees to install the street
improvements and utility lines and facilities as set forth on
the plans therefore.
NOW THEREFORE, in consideration of the foregoing, the
Subdivider does hereby agree to construct and install the
following subdivision improvements in accordance with said
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subdivision ordinances and regulations, and in accordance with
approved plans and specifications on file in the office of the
City Engineer, City of San Luis Obispo, to wit:
1.
CURBS,
GUTTERS
and SIDEWALKS
2.
STREET
BASE and
SURFACING
3.
WATER
MAINS and
SEWER MAINS, including sewer laterals
to the
property
line and water services to the curb
stop.
4.
DRAINAGE STRUCTURES
5. ORNAMENTAL METAL ELECTROLIERS
6. ELECTRIC, GAS, TELEPHONE and CABLE TELEVISION: In
addition to the inspection and approval of such
facilities by the City, each public utility shall be
required to file a letter stating that the developer
has properly installed all facilities to be provided by
him, and that the said utility ks prepared to provide
service to residents)upon request.
7. ANY AND ALL OTHER IMPROVEMENTS shown on plans or
required by City regulations.
All the.above facilities shall be installed in the locations
designated and to the plans and specifications on file and
approved by said City Engineer.
The lines and grades for all of said improvements shall be
established by the Subdivider in accordance with said approved
plans and specifications.
The Subdivider agrees that the work of installing the above
improvements shall begin within thirty (30) days from the date
of recording of the final map, and that the work shall be
completed within twelve (12) months of said recording date,
unless an extension has been granted by the City Council,
provided that if completion of said work is delayed by acts of
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God or strikes, the Subdivider shall have an additional period of time
equivalent to such period of delay in which to complete such work. Any
extension of time hereunder shall not operate to release the surety on
the Improvement Security filed pursuant to this agreement. In this
connection, the surety waives the provisions of Section 2819 of the
Civil Code of the State of California.
No building permits will be issued nor occupancy granted after the
expiration date of the agreement until completion and acceptance of all
public improvements unless specifically approved by the City Council.
The subdivider does also agree to comply with the following
conditions established by the Planning Commission and /or.the City
Council.
1. The Subdivider shall deposit a monumentation bond of
$2.000.00 to cover the installation of survey monuments
in accordance with the approved map and payment for
same. Said deposit will be released to the Subdivider
upon receipt by the City of a letter from the Engineer
indicating they have completed the work and have been
paid.
2. The subdivider shall pay water acreage fees of
$549404.00 (46.90 AC (net) x $1160 /AC).
3. The subdivider shall construct and dedicate offsite
water tank, tank site, pump and pumpsite and all
piping, fencing, sitework and appurtenances to the
approval of the Public Works Department.
4. The subdivider shall improve the common driveways for
.lots 79 thru 86 for the approved plans as well as
extension of respective utilities as subdivision
improvements.
5. The subdivider shall take appropriate precautions to
minimize adverse construction impacts on neighboring
properties due to dust, noise, erosion, etc. as
enumerated in the Council Resolution and on the
approved plans.
6. The Subdivider shall pay $14,000.00 toward the cost of
park landscaping. (Condition 31 per Resolution. No. 5428 -1984 Series)
3
As to public lands or section property included within said
Subdivision, if any, for the restoration of lost section corners
and for retracement of section lines, the method followed shall
be in accord with the instructions set forth in the "Manual of
Instructions" for Survey of Public Lands of the United
States,published by the Commissioner of General Land Office,
Department of Interior, Washington, D.C.
The Subdivider hereby attaches hereto, and as an integral
part hereof, and as security for the performance of this
agreement, (bond) approved by and in favor of the City of San
Luis Obispo, and conditional upon the faithful performance of
this agreement, which said (bond) is in the amount of $11380,000
and which is in the amount of the estimated cost of said
improvements. Subdivider agrees to remedy any defects in the
improvements arising from faulty workmanship or materials or
defective construction of said improvements occurring within
twelve (12) months after acceptance thereof. In accordance with
Sections 66499.7 and 66499.9 of the Government Code of the State
of California, upon final completion and acceptance of the work,
City will release all but 10% of the improvement security, that
amount being deemed sufficient to guarantee faithful performance
by the Subdivider of his obligation to remedy any defects in the
improvements arising within a period of one year following the
completion and acceptance thereof agai.nst any defective work or
labor done, or defective materials furnished, in the performance
of this agreement.
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Completion of the work shall be deemed to have occurred on
the date as of which the City Council shall, by resolution duly
passed and adopted, accept said improvements according to said
plans and specifications, and any approved modifications
thereto. Neither periodic nor progress inspections or approvals
shall bind the City to accept said improvements or waive any
defects in the same or any breach of this agreement.
If the Subdivider fails to complete the work within the
prescribed time, then in that event, the Subdivider agrees that
City may, at its option, declare the bond, which has been posted
by Subdivider, to guarantee faithful performance, forfeited and
utilize the proceeds to complete said improvements, or city may
complete said improvements and recover the full cost and expense
thereof from the Subdivider or his surety.
The Subdivider agrees to deposit with the City a labor and
material bond in the amount of 50% of the above described
subdivision improvements in accordance with State Law.
Said Subdivider shall deposit with the City the sum of
$411400.00, from which deposit the City will pay the salary and
expenses of an inspector or inspectors to inspect installation
of said subdivision improvements and certify that they have been
completed in accordance with the plans and specifications. Any
unexpended monies will be returned to the Subdivider. In the
event the inspection fees exceed the sum of $411400_00, the
difference is to be paid by the Subdivider. The City reserves
the sole discretion in determining the amounts to be paid for
salary and expenses of said inspector or inspectors.
5
Title 16 of the San Luis Obispo Municipal Code, entitled
"Subdivision," all plans and specifications on file with said
City Engineer as a part of said Subdivision Map, and all other
documents filed with the City by the Subdivider and approved by
the City Engineer are hereby referred to for further particulars
in interpreting and defining the obligations of the Subdivider
under this agreement.
It is understood and agreed by and between the Parties
hereto that this agreement shall bind the heirs, executors,
administrators, successors and assigns of the respective Parties
to this agreement.
It is agreed that the Subdivider will furnish copies of the
successful bidder's contract unit prices and total bid prices
for all of the improvements herein referred to.
IN WITNESS WHEREOF, this agreement has been executed by:
CITY OF SAN LUIS OBISPO
MyUK% IE C. BILLIG
ATTEST
- - --
CITY CLERK PAMEL VOGES
as t,4 fFscln:
City A
SUBDIVIDER
VOLNY INVESTMENT CO.
A Limited Partnership
B}t1 VOLeY-LINSTRUCTION, INC.
Gene-eVC,Partner
Arnold Volln__y, President
Diana . -Vol iy, SecretaV
ty EcPineer
(J 6
RESOLUTION NO. 542 8 (1984 Series)
A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS
OBISPO GRANTING APPROVAL OF REVISED TENTATIVE MAP FOR TRACT 1182
LOCATED AT 800 PATRICIA DRIVE.
BE IT RESOLVED by the Council of the City of San Luis Obispo as
follows:
SECTION 1. Findings. That this council, after consideration of the
tentative map of Tract 1182 and the Planning Commission's recommendations,
staff recommendations and reports thereon, makes the following findings:
1. The final Environmental Impact Report which has been approved by the
City Council and which was published in May 1978 has been considered.
It has been determined that the subdivision is essentially the same as
the schematic subdivision plan evaluated by the EIR and that
circumstances at the time of approving the development plan have not
substantially changed. Therefore, in conformance with section 15162
of state and city Environmental Guidelines, the project EIR is deemed
adequate for the current action.
2. This recommended approval includes conditions to mitigate potentially
significant impacts addressed by the Environmental Impact Report.
3. The tentative map is consistent with the general plan.
4. The map substantially conforms with the approved preliminary
development plan (PD 0632), including exceptions to subdivision design
standards.
5. The site is physically suitable for the proposed type of development.
6. The site is physically suitable for the proposed density of
development.
7. The design of the subdivision and the proposed improvements are not
likely to cause substantial environmental damage or substantially and
avoidably injure fish or wildlife or their habitat.
8. The design of the subdivision and the type of improvements are not
likely to cause public health problems.
9. The design of the subdivision and the type of improvements will not
conflict with easements for access through or use of property within
the proposed subdivision.
SECTION 2. Exception. That the approval of the tentative map for
Tract 1182 be subject to the following exception:
R 542 8
Resolution No. 5428 (1984 Series)
Tract 1182
Page 2
1. Lots 80, 85, and 86 (as shown on the revised tentative map dated June
6, 1984) are approved without street frontage because common driveway
easements will provide acceptable access.
SECTION 3. Conditions. That the approval of the tentative map for
Tract 1182 be subject to the following conditions:
1. Lot lines, building sites, and driveway locations on portion of
tentative map shall be as shown in the revision submitted by the
subdivider dated June 6, 1984; lots lines shall be located so common
drives shall not cross lots which do not have access to the drives.
2. Drainage easements shall be provided for all natural drainage ways.
The actual width shall be from top-of -bank to top-of -bank. A minimum
of 10 feet shall be provided. Access to the easements shall be
provided as required by the Public Works Department.
3. All lots shall be designed to drain to the street or to a natural
drainage way. A note shall be placed on the final map indicating that
all homes and driveways shall drain to the street or to a natural
drainage way.
4. Any cross -lot drainage shall not be increased due to the development
of this tract or of individual lots. The developer of each lot shall
be responsible to design his/her project so it does not increase or
concentrate the flow of water from the developer's project to
neighboring lots. To provide for this, easements must be shown on the
final map to allow for individual lots to drain to a street. The
easements shall be for the benefit of the lots and shall not be
dedicated to the city.
5. All drainage structures shall be designed for a 10 -year storm, as a
minimum, to the satisfaction of the City Engineer.
6. Subdivider shall present engineering calculations showing that
structures on properties downstream will not flood in a 100 -year storm
due to culvert at Clover Street. If structures would flood, the
subdivider shall be responsible for modifying the culverts at Clover
Street or providing a retention basin so the structures will not
flood.
7. Subdivider shall install cross- gutter or side gutters in Clover Drive
to direct run -off into drop inlets at the intersection of Patricia
Drive, to the approval of the Public Works Department.
8. Subdivider shall construct the end of Al Hil as a city standard
cul-de -sac, including curb, gutter and sidewalk.
J
Resolution No. 5428 (1984 Series)
Tract 1182
Page 3
9. All common driveways shall be constructed by the subdivider.
Construction drawings for the common driveways shall become part of
the improvement plans for the tract and shall be as approved by the
City Engineer.
10. All street extensions and new streets within the tract shall have a
roadway width (curb -to -curb) of 36 feet. Four -foot sidewalks shall be
provided on both sides of all streets. Fire hydrants, street lights,
and similar items shall be located behind the sidewalk or within a
widened sidewalk, to maintain at least four feet clear width.
11 The final profile and cross - section of streets and the configuration
of slope banks along streets shall be as approved by the City.
Engineer.
12. Subdivider shall submit common driveway agreements to the approval of
the Community Development Director for recordation for all common.
driveways, at time of final map approval.
13. Street names for new streets within the tract shall be approved by the
Community Development Director and shown on the final map.
14. Subdivider shall install curb, gutter, and driveway ramp (rather than
street type entrance) on Clover Drive westerly of Patricia Drive.
15. A. The ends of drives to designated building sites on lots 791 800,
and 84 shall include space for turning fire trucks, to the
approval of the Fire Department. If, based on information
available when the final map is considered, it would be
impractical to provide such turning space, a note shall be
placed on the final map indicating that automatic fire
sprinklers as approved by the Fire Department shall be required
for dwellings on lots 79, 80 and 84. (These lot numbers refer
to the revised lot layout, dated June 6, 1984.)
B. If determined necessary by the Fire Department.at the time of
final map approval, the final map shall include a note that all
dwellings at or above 460 foot elevation shall be equipped with
automatic fire sprinklers to the approval of the Fire
Department.
16. Notes shall be placed on the final map regarding lots 79 through 86
indicating that:
A. Buildings may be constructed only within designated building
sites;
B. Written soils analysis shall be required for each of these lots
prior to construction;
Resolution No. 5428 (1984 Series)
Tract 1182
Page 4
C. Building coverage shall be limited to no more than 40 percent
of a designated building site;
D. These lots are "sensitive sites" subject to review by the
Architectural Review Coamission which may limit size, location,
design and choice of materials of a proposed dwelling;
E. These lots are served by private drives that owners are
obligated to maintain.
F. These lots include areas unsuitable for dwellings and
potentially unsuitable for other uses such as irrigated
landscaping, decks, or fencing.
17. The final map shall include a note limiting the maximum elevation of
the highest point on a structure for each of the following lots. The
following elevation limits are intended to keep building roof lines
below the ridge at the backs of these lots, while allowing about 25
feet for building height above proposed or likely garage floor
elevations. The Community Development Director may modify these
elevation limits based on grading and topographic information which
will be prepared for the final map:
Maximum Elevation of Highest
Lot Number .I... Point of Structure
42
448'
41
448'
33
450'
32
453'
31
455'
30
463'
29
456'
28
442'
27
442'
26
429'
23
432'
22
427'
21
415'
18. Subdivider shall install a 140,000 - gallon water tank, with a floor
elevation of at least 535 feet but not more than 545 feet, to the
approval of the Public Works Department.
19. Subdivider shall dedicate to the city the tank site and an access road
(easement) to the site. The location, color, and landscape screening
of the tank shall be to the approval of the Community Development
Department. The tank site shall be fenced. The access road shall
have a 12 foot all- weather, dust -free surface and it shall be able to
accommodate a truck and semi- trailer, to the approval of the Public
Resolution No. 5428
Tract 1182
Page 5
(1984 Series)
i
Works Director. A drainage and erosion control system shall be
installed at the tank site to the approval of the Public Works
Department. A qualified engineering geologist shall inspect
construction related to the-tank site.
20. Subdivider shall install pump(s) and water feeder system to the tank
serving the tract from the 27 -inch transmission main at Highway 1, to
the satisfaction of the Public Works Department.
21. Subdivider shall install city standard fire hydrants throughout the
tract, to the approval of the city Fire Department.
22. Subdivider shall extend sewer and water lines within the tract and
provide easements as may be required to serve individual lots. Line
size and grades shall be to the approval of the City Engineer based on
fire flow required by the City Fire Department and so that sewer
ejector pumps are not required.
23. Fills on the uphill sides of the streets shall be sloped in such a way
to drain the lots to the street with a minimum 1 percent grade.
24. Subdivider shall submit detailed soils engineering and engineering
geology report analyzing existing conditions on the site and proposed
grading operations. Said report shall be to the approval of the City
Engineer and shall be submitted with the final map. All improvement
plans shall comply with recommendations of the report.
25. Subdivider shall install temporary barriers to protect adjacent
properties and streets from falling rock and other debris while the
site is being graded. Barriers shall be to the approval of the City
Engineer and project soils engineer. The contractor shall carry
insurance protecting the city from any liability to the satisfaction
of the City Attorney.
26. No excavation equipment, trucks, or other heavy equipment shall be
operated on the site between the hours of 7:00 p.m. and 7:00 a.m. or
on Saturdays or Sundays.
27. All vehicles and equipment used on the site, or used in transporting
material to and from the site, shall be equipped with proper noise
muffling devices.
28. Subdivider shall give written notice two -weeks prior to the start of
grading operations on the site to all residents within 200 feet of the
subdivision boundaries, and to the city Public Works Department.
29. Subdivision grading plan shall be prepared to the approval of the
Community Development Director and Public Works Director and shall
include the following:
Resolution No.
Tract 1182
Page 6
5428 (1984 Series)
A. All graded slopes and disturbed areas shall be planted with
low- maintenance, fire - resistive, plant materials.
B. All cut slopes in soil areas shall be serrated to minimize
erosion.
C. Slopes to be stabilized shall be densely planted with ground
cover by hydroseeding or cuttings.
D. Irrigation systems adequate to ensure permanent plant
establishment shall be installed. Irrigation systems may be
above ground and temporary.
E. Slope protection planting and irrigation system installation
shall be completed within 30 days after completion of grading or
as determined by the City Engineer.
F. Final grading plan shall
requirements established
reports.
include all recommendations and
by engineering geology and soils
G. Where necessary, cut and fill surfaces shall be protected from
storm runoff by the use of drainage diversion devices such as
berms or brow ditches.
H. Areas at and below storm drain discharge points shall be
protected from storm runoff by use of energy dissipaters to
reduce runoff velocities to non - erosive velocities..
I. Adequate topsoil shall be restored to all areas to be planted
where practical.
J. Major site grading operations shall be completed within 60 days
after the start of work. An erosion control plan shall be
approved by the City Engineer for temporary erosion control if
permanent erosion control measures are not installed by November
15th.
R. A 10 mph speed limit shall be posted and enforced on unpaved
access roads on the site.
L. Construction access roads shall be paved, chip sealed, or watered
immediately prior to the start of work and continuing through all
phases of grading operations, to the approval of the Public Works
Department.
M. Subdivider shall provide for continuous control of.dust through
watering grading surfaces and such other measures as may be
required by the Public Works Department.
Resolution No. 5428
Tract 1182
Page 7
(1984 Series)
N. Rock out -crops on lot 7 shall be preserved to the approval of the
Community Development Director. Rock out -crops on lots 4 and 9
shall be preserved, if possible.
30. The final grading plan shall show the type, location, trunk size, and
canopy of all existing trees within areas that may be affected by
grading, with notations as to which will remain or be removed.
31. Subdivider shall dedicate a site identified as "park" on the
tentative map, to the city and shall receive full credit for parkland
dedication (no in -lieu fees). Subdivider shall clean and landscape
the site to provide a low - maintenance passive use area to the approval
of the Community Development Director.
32. The scenic overlook and access road shown on the tentative map shall
not be included in the final map or grading and improvement plans. A
restoration plan for the old quarry site shall be submitted and the
restoration completed to the approval of the Community Development
Director.
33. Subdivider shall fence the perimeter of the open space parcel adjacent
to the residential area to prevent grazing animals from straying.
34. Lots in the tract shall be addressed consistent with an address plan
prepared by the Community Development Department, prior to final map
approval.
35. Final ma shall note street trees as required by ordinance shall be
installed by lot owners as houses are built on each lot.
On motion of Councilman Griffin , seconded by Mayor Billi
and on the following roll call vote:
AYES: Counci]man Griffin, Mayor Billig, and Councilman Dunin
NOES: None
ABSENT: CouncilmPmbers Dovey and Settle
Resolution No. 5428 (1984 Series)
Tract 1182
Page 8
the foregoing resolution was passed and adopted this 17th day of July
1984.
ATTEST:
City Clerk ame a oges
APPROVED:
Assista Administrative Officer
City Attor y
'Community — Development Department
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RESOLUTION NO. 5427 (1984 Series)
A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN
LUIS OBISPO APPROVING AN AGREEMENT.BETG,'EEN THE
CITY AND VARIOUS CITIES CONPRISING.TIIE CENTFAL
COAST CITIES SELF - INSURANCE FUND AND AUTHORIZING
MAYOR TO SIG14 AND RATIFY SANE.
BE IT RESOLVED by the Council of the City of San Luis Obispo as follows:
SECTION 1. That certain agreement, attached hereto marked Exhibit "A" and
incorporated herein by reference, between the City of San Luis Obispo and various
cities comprising the Central Coast Cities Self- Insurance Fund as listed in
Exhibit "A ", is hereby approved and the Mayor is authorized to execute the same.
SECTION 2. The City Clerk shall furnish a copy of this resolution and
a copy of the executed agreement approved by it to: Central Coast Cities Self-
Insurance Fund Administrator
On motion of Councilman Griffin seconded by Councilman Dunin ,
and on the following roll call vote:
AYES: Councilmembers Griffin, Dunin and Mayor Billig
NOES: None
ABSENT: Councilmembers Dovey and Settle
the foregoing Resolution was passed and adopted this 17th day of July 1984.
427
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JOINT POWERS AGREEMENT
ESTABLISHING THE CENTRAL COAST CITIES
SELF INSURANCE FUND
Public Liability
Workers' Compensation
Employee Benefits
R E C I T A L S
WHEREAS, a Central Coast Cities Self- Insurance Fund has
been established by agreement and procedures for the administration
of self- insurance have been adopted; and
WHEREAS, the Central Coast Cities Self - Insurance. Fund is
composed of three plans being:
Workers' Compensation
Public Liability
Employee Benefits
WHEREAS, the Cities of Arroyo Grande, Atascadero,
Grover City, Morro Bay, Paso Robles, Pismo Beach, San Luis
Obispo and Santa Paula have entered into a Joint Powers
Agreement relating to Workers' Compensation; and
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WHEREAS, the Cities of Arroyo Grande, Atascadero,
Grover City, Guadalupe, Lompoc, Morro Bay,'Paso Robles,
Pismo Beach, San Luis Obispo and Santa Paula have entered
into a Joint Powers Agreement relating to Public Liability;
and
WHEREAS, the Cities of Arroyo Grande, Atascadero,
Grover City, Guadalupe, Lompoc, Morro Bay, Paso Robles,
Pismo Beach, San Luis Obispo, Santa Maria and Santa Paula
have entered into a Joint Powers Agreement relating to
Employee Benefits; and
WHEREAS, said Cities intend to consolidate the above-
stated procedures for administering the Central Coast Cities
Self- Insurance Fund and the agreements relating to public
liability, workers' compensation and employee benefits into a
single agreement; and
WHEREAS, the following state laws, among others,
authorize the cities to enter into this Agreement:
a. Government Code Section 990 permitting a
city to insure itself against tort liability;
b. Government Code Section 990.4 permitting a
city to provide insurance and self - insurance in any
desired combination;
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c. Government Code Section 990x8 permitting two
or more cities to enter into an agreement to jointly
fund such expenditures under the authority of Govern-
went Code Section 6500 - 6515;
d. Government Code Section 6500 - 6515 per-
mitting two or more cities to jointly exercise under
an agreement any power which is common to each of
them; and
WHEREAS, each of the cities desire to enter into an
agreement with each of the others for the purpose of insuring
against various risks jointly, rather than individually; and
WHEREAS, after obtaining studies and recommendations
each city has determined that it is economically practical
and for its public benefit and in its interest to do so7.
NOW, THEREFORE, IT IS AGREED-AS FOLLOWS:
ARTICLE 1. GENERAL PROVISIONS
1.01 Authority and Purpose
This Agreement is made under the authority of Govern-
ment Code Sections 6500 - 6515 between the following Cities:
ARROYO GRANDE, ATASCADERO, GROVER CITY, GUADALUPE, LOMPOC,
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MORRO BAY, PASO ROBLES, PISMO BEACH, SAN LUIS OBISPO,
SANTA MARIA AND SANTA PAULA. The purpose /of "this Agree-
ment is to exercise jointly powers common to each city by:
a. Pooling on a self- insurance basis various
risks in excess of established deductible amounts
and up to a jointly selected maximum;
b. Jointly purchasing excess insurance
coverage over the self- insured maximum;
c. Creating and maintaining various Plan funds
to pay the cost of the self- insured portions of
losses insured against.
d. Implementing a risk management program; and
e. Providing for including in the future addi-
tional cities which desire to become parties to the
Agreement.
1.02 Definitions
a. The "Fund" means the Central Coast Cities Self-
Insurance Fund.
b. "Member" means a member of the Board and in-
eludes an alternate member;
-4-
C. "Entity" "agency" "p p g agency",
art' ci ati:n a enc ,
' r
"member agency" and "party" refers to each city
participating in this Agreement.
d. "Board" is the governing board of the Fund;
e. "Consultant" is the risk management consult-
ing firm;
f. "Claims Administrator" is the claims admini-
strator hired by the Board for each Plan to determine
liability and make or recommend payments from various
Plan Accounts.
g. "Covered Losses" are those losses covered by
a Plan from claims against cities which are in excess
of the city's deductible and are insured by the-Fund.
h. "Plan" refers to one or more specific self-
insured programs in which a city participates as a
member of the Fund, i.e. Workers' Compensation,
Public. Liability or Employee Benefits.
i. "Plan Account" is the fund created by the
Central -Coast Cities Self - Insurance Fund for the
purpose of paying the cost of a particular Plan.
a
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j. "Operating Sub - Account" is the monies estab-
lished for specific Plan by the fFund for the pur-
pose of paying insurance premiums, administration and
other costs, except the payment of covered losses and
loss adjustment expense.
k. "The "Loss Sub- Account" is the monies estab-
lished for a specific Plan by the Fund, for the pur-
poses of paying reported - losses, as well as, re-
serving for probable future costs for claims both
reported and not reported.
1. The "fiscal year" is the period from the
first day of July of each year to and including the
30th day of June of the following year.
1.03 Central Coast Cities Self- Insurance Fund Established
There is hereby constituted an entity separate'and apart
from the agencies party to this Agreement to be designed: "Central
Coast Cities Self- Insurance Fund" above and hereinafter referred
to as "Fund ".
1.04 Board of Directors Established
Responsibility for the control, direction and admini-
stration of the Fund shall be vested in the Board of Direc-
tors hereinafter called "Board" which shall consist of all
members. The membership of the Board shall at all times be
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equal to the number of cities becoming and remaining a
party hereto. Within fourteen (14) days after'tVe execu-
tion of this Agreement, the City Council of each city party
hereto shall appoint as its representative the City Manager,
or City Administrator. The Board member shall serve and be
subject to removal and replacement at the pleasure of the
appointing city.
The City Council of each member city shall authorize
its representative to appoint an alternate for such
representative who shall attend meetings in the event that
the appointed representative is unable to attend and who
shall, as an alternate, have the same rights as the
representative so appointed.
Each entity party hereto shall file with the Fund a
certified copy of the resolution of the contracting city
appointing its member.
1.05 Board Meetings
The Board shall fix the time and place for its
meetings and shall hold at least one annual meeting. Spec-
ial meetings may be called from time to time by the Chair-
person, or upon written request therefore by at least one -
third of the members. A special meeting may be called by
the Chairperson or upon written demand by one -third of the
members of the Board by delivering personally or by mail
-7-
written notice to each Board member. Such notice must be
delivered personally or mailed at least for'y- eight (48)
hours before the time of such meeting. The call and notice
shall specify the time and place of the meeting and the
business to be transacted. Business other than as speci-
fied in said notice may be considered at such special meet-
ing only upon consent of a quorum of those members present.
All meetings of the Board shall be open to the public
subject to established exceptions under the Ralph M. Brown
Act. The Board shall instruct its Secretary to keep full
and complete minutes of all meetings which shall be public
documents and available for inspection in the office of the
Secretary at all times.
Each member shall receive such compensation for his/
her services as shall be determined and paid by the city
appointing him /her. The Fund shall not compensate any Board
member.
No business may be transacted without the quorum of
the members of the Board being present. A quorum for pur-
poses of each plan shall consist of one more than half of
the members of each such plan.
In the absence of sufficient votes to act on any
matter, it shall be deemed tabled. The Board shall adopt
appropriate rules, not inconsistent herewith, for the
orderly transaction of its business.
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i 1
Members shall only vote on items before the Board
that pertain to the Plan in which they participate.
1.06 Board Officers and Employees
The Board shall elect one of its members as Chair-
person and one as Vice Chairperson. The Chairperson shall
preside at meetings and in his /her absence the Vice Chair-
person shall preside. The term of office of the Chair-
person shall be as is determined by the Board from time to
time.
The Board shall appoint a Secretary who shall be
responsible for the preparation of minutes. The Board
may at its discretion secure the services of an in-
dependent clerical assistant to assist the Secretary in
minute taking and the preparation of written correspondence
and documents.
The Board shall appoint a Treasurer, who shall be,
until otherwise determined by the Board, a Finance Director
of a member city. The treasurer shall be responsible for the
custody and maintenance of the records of the Fund. The
Treasurer shall also perform the functions of controller and
shall have the duties specified in Section 6505.5 of the
Government Code. The Board shall secure the services of an
independent auditor to perform audit duties. The Treasurer
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shall furnish a fidelity bond in a minimum amount of One
Hundred Thousand Dollars ($100,000.00) contiitionAp upon the
faithful performance of the duties herein prescribed. The
amount of bond shall be determined from time to time by
the Board. Any premiums for such bond shall be a proper
charge against the Fund.
1.07 Powers
The Fund is authorized, in its own name, to do all
acts necessary for the exercise of all powers provided for
herein including, but not limited to each of the following:
a. make and enter into contracts;
b. incur debts, liabilities and obligations
but no debt, liability or obligation of the Fund
is a debt, liability or obligation of any city
which is a party to this agreement;
c. acquire, hold or dispose of real and per-
sonal property:
d. receive contributions and donations of
property, funds, services and other forms of assis-
tance from any source;
e. sue and be sued in its own name;
f. employ agents and employees;
g. acquire, construct, manage and maintain
buildings;
h. lease real or personal property including
that of a member entity.
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1.08 Separation of Plans
Each Plan of the Fund (Workers' Cgmpensation, Lia-
bility, Employee Benefits and any other plan later added)
shall be autonomous. Cities will participate only in the
Plans so authorized by City Council resolution.
1.09 Fund Administration
The Fund or its designees, shall be responsible for
the receipt, processing, review and payment of all covered
Plan claims. The Fund shall receive, collect, invest and
disburse monies paid as premiums by cities. The Fund is
empowered to take all actions necessary to carry out the
purposes of this Agreement. The Fund may hire or contract
with persons or firms as required to carry out its legal,
accounting and administrative duties and responsibilities.
1.10 Fund Function and Responsibilities
The Fund shall perform the following functions in
discharging its responsibilities under this agreement:
a. negotiate and purchase excess insurance
policies;
b. provide claims management services;
C. provide claims recovery and subrogation
services to investigate, pursue and collect for
damages caused by the acts of others;
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d. authorize and /or select legal counsel;
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e. provide loss statistical information for
risk, management purposes.
f. assist entities in developing their risk
management program including loss prevention and
safety services.
g. perform other functions as required by the
Board for the purpose of accomplishing the goals of
this agreement.
1411 City Function and Responsibilities
The city shall perform the following functions in
discharging its responsibilities under this agreement:
a. appoint its representative and alternate-'to
the Fund Board;
b. maintain an active risk management program;
c. promptly remit fund contributions when due.
d. designate a risk manager charged with im-
plementation of the entity's risk management
program within the city;
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e. cooperate fully with the Fund in reporting
on and in determining the cause df.employee injury
and illness or damage to other parties, and in the
settlement of such claims;
f. comply with safety /loss control requre-
ments established by the Fund pursuant to this
agreement;
g. establish a claims management procedure;
h. upon withdrawal from the Fund, city
shall remain responsible for any losses and any
other costs which it has incurred while a member
of the Fund and for any losses as specified in
Article 1, Item 1.14 (Excess Losses) herein.
1.12 Establishment and Administration of P1ari.Accounts
a. The Board shall establish the follow sub - account
within each Plan account:.
(1) a Loss sub - account, by participant;
(2) an operating sub - account, by function;
The Plan Accounts shall be separately maintained.
No Plan funds shall be mingled with any other
Plan funds except for purposes of investment..
One Plan account is not available for payment of
any other Plan's, claims and expenses.
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b. The Board may establish such other Plan
sub - accounts as it considers necessary..',
1,13 Reserves
If, in the opinion of the Board, excess monies exist
in the Loss sub - account no rebate of those monies may be
made to the participating entities. Rebates may only be
accomplished through reduction of future Plan contributions.
1.14 Excess Losses
In the event that the total losses and loss ex-
penses of any Plan in any fiscal year exceed the contri-
bution, for such fiscal year, the Board may in its discre-
tion recover said deficit in excess of the contribution
amount. An assessment, if applied, will be made to each
city to recover the deficit for the fiscal year in which
the deficit occurs. Each city's share will be the ratio
of loss of each city in the Plan as a portion of total:.
losses of all members in the Plan for the fiscal year
times the deficit which has occurred. The determination
of total loss for a fiscal year shall include all accidents
or claims occurring during such fiscal year and all related
expenses. With respect to losses the term "loss" includes
all claims paid, legal costs and all other costs related
to the handling and satisfaction of the claim and such loss
includes both th'e Operating and the Loss sub- accounts. It
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is recognized that the full amount of losses as they occur
f 11 . r
in a fiscal year cannot be fully determined until all
claims have been paid. Pending such determination the
Board may establish a loss reserve and shall have the
right in its discretion to use such reserves to recover
a portion of the deficit prior to final determination
with the right to recover all deficits when all Plan claims
pending for a given fiscal year have ultimately been
determined. In the event of an assessment for excess losses
in a Plan and if loss reserves exceed actual losses for a
given fiscal year, such excess shall be placed in each Plan
members account on a pro rata basis based on contributions
to such accounts. In the event the actual loss in a Plan
exceeds the reserve each member shall be liable as herein
provided for such excess. The Board must make its final
determination within two years after final resolution of
all claims relating to said fiscal year.
1.15 Records
The Fund shall maintain or have maintained accurate
loss records by Plan for all occurrences insured against
and all claims paid and for such other matters as it re-
quires or directs be maintained.
The Board shall insure that a complete and accurate
system of accounting of Plan Accounts shall be maintained
at all times consistent with established accounting pro-
cedures.
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Members shall have the right to inspect Fund re-
0
cords relating to the Plans in which they participate.
1.16 Settlement. of Claims
Each member of a Plan will grant to the Plan's
Claims Administrator discretionary settlement authority.
All settlements in excess of the settlement authority
of the Claims Administrator will require approval of each
entity subject to provisions of the city's municipal code
or procedure.
1.17 Limitation of Obligation
Except as .provided in Article 1, Item 1.14 with
respect to excess losses, the Fund shall have no power
or authority to incur any obligation on the part of, or
chargeable to, participating entities in excess of the
requirements for contribution to the Fund as specified
in the contribution formulas adopted by the Board.
Participating cities shall not be obliged in any
manner to contribute money to the fund in excess of their
respective contributions, except that member cities may
be assessed by the Board in its discretion for excess
losses as herein provided in Article 1, Item 1.14.
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1.18 Investment of Funds
The Treasurer shall invest surplus cash 5rom each
plan to produce the highest return on investments con-
sistent with sound investment practices. The Treasurer
may invest surplus cash in any instrument of indebtedness
in which cities by law are permitted with first considera-
tion given to investment in the State of California Local
Agency Investment Fund (LAIF), insofar as LAIF provides
the best yield.
The Treasurer shall submit to the Board of Direc-
tors no less than annually, a report of investments. The
report shall include, but not be limited to, a list of
investment instruments comprising the Fund's portfolio,
rates of interest, and annual yield on investments.
1.19 Contribution Rates
The Board of Directors shall determine contribu-
tion rates for each plan annually based on the Consultant's
analyses and recommendations. The Board shall also deter-
mine the method by which contributions will be paid to the
Fund.
The Consultant will furnish all members with a
summary of the method used in determining contribution
rates for each of the public entities. The Consultant
shall inform participating entities of the projected
contribution rates, by Plan, for the following fiscal
year no later than April 15th.
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Each city consents to an audit of its records
and agrees to supply all information necessary to
establish the contribution rates.
The Treasurer shall distribute the bills at least
30 days before the end of the fiscal year preceding the
year for which the charges apply. The bill for Plan con-
tribution is due and payable 30 days after receipt unless
otherwise designated by the Board. Interest shall accrue
on past due obligations at the rate being earned on in-
vestments at the time and each entity agrees to indemnify
the Plan from any expense resulting from failure to pay
the sum due on or before the due date. The Plan contri-
bution rate to each entity is in payment for the
participation in the Plan for the fiscal year specified.
Each entity by the act of paying the contribution rate
accepts the coverage provided by the Plan.
The Board may elect not to provide coverage if a
city fails to pay its contribution rate.
1.20 Accounting Procedure
The Fund, by appointing a member entity or private
accounting firm as Fund Accountant, shall insure that a
complete and accurate system of accounting of the various
plan funds shall be maintained at all times consistent with
established accounting procedures. The Accountant will be
Mr M
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responsible for all bank accounts of the plans and reconcile -
f
ment of Claims Administrators records of claim's eaid with the
bank statements. The responsibility for various accounting
functions of the Fund are as follows:
Accountant: receive all revenues of the plans, make
payment for all expenditures of the plans (other than for
claims), post claim payments made for each member entity
as reported by the Claims Adjusters. Submit monthly
reports of revenues and expenditures to the Consultant.
Work with Consultant in providing final Annual Report to
the Board of Directors.
Consultant: distribute expenses and interest income
of the plans to each entity's account in order to monitor
each entity's balance. Submit quarterly reports of
these balances by member city to the Board of Directors.
Treasurer: in accordance with Government Code
Section 6505.5 act as Controller for all Fund accounting
procedures, invest idle funds, and act as liaison with -the
independent audit firm hired by the Fund to perform the
annual audit.
Each member city may examine records of the Fund
in which such city participates.
1.21 Audit Reports
The Board shall have prepared an annual report
which shall be a certified audit of all receipts and dis-
bursements from the previous year together with an in-
ventory of all material owned by the Fund within ninety
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(90) days.of the close of the fiscal year. The annual
report shall include cumulative contributions, by Plan,
by each member city and cumulative claims paid and
pending against each member city. A copy of the
report shall be delivered to each member city.
1.22 Payment-of Demands
Demands against the Fund shall be approved by a
majority vote of the Board as conditioned by the require-
ments of Paragraph 1.05 above. The Treasurer shall make
disbursements only upon receipt of written direction
signed by the Chairperson of the Board indicating that
the Board has approved such payment. The Board may grant
authority to Claims Administrators and Plan Administrators
to make payments from Plan Accounts in amounts so speci-
fied by the Board and documented in writing with such
administrators.
1:23 Compliance with-Safety/Loss Control Provisions
Each of the member cities agrees to cooperate fully
with parties or persons employed by the Fund to provide
Safety /Loss Control Service and each of the entities agrees
to permit such parties or persons access to inspect
working conditions and /or entity property and agrees to
supply requested information relevant to Safety /Loss Con-
trol Practices.--Each participating entity agrees to
promptly comply with Safety /Loss Control recommendations
pertaining to plans in which they participate and will
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endeavor to maintain minimum loss experiepce. Each
participating city will be made aware of the other
participating cities safety recommendations. In the
event a participating entity fails to comply with safety/
loss control recommendations after having been afforded
reasonable opportunity to do so, a two- thirds majority of
the member cities may vote to exclude such member from
the Fund and /or Plan effective as of the close of the
fiscal year.
Each member city agrees to jointly share the cost
of safety loss control services which shall be allocated
to each member based on a percent of the premium each
entity contributes to the Workers' Compensation and
Liability Plans.
1.24 Filing with Secretary of State
The Secretary of the Board shall file a copy of
this Agreement and any subsequent agreements with the
office of the California Secretary of State within
thirty (30) days of its execution as required by Govern-
ment Code Section 6503.5.
1.25 Amendment
The general provisions of this Agreement may be
amended from time to time with the mutual written consent
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of all the parties hereto. A two - thirds (2/3) majority
vote of the entire Board shall be required.for'adendment
to the general provisions together with a ratification by
at least two - thirds (2/3) of the affected cities. That
portion of the Agreement relating to a particular plan
may be amended with the mutual written consent of two -
thirds (2/3) of the parties to such particular plan.
Each city shall file with the fund a certified copy of
the Resolution of the city approving or disapproving an
amendment to this Agreement. The existing equities and
liabilities of each entity in effect as of the date of
this modified Agreement shall remain in effect as to each
member entity and each.plan.
1.26 Term of Agreement
This Agreement shall supercedd all previous Agree-
ments and shall be effective upon the execution hereof
by the parties as attested by the signatures and dates of
execution hereof and shall continue in effect until term-
inated as provided herein.
Each city hereto shall file with the Fund a
certified copy of the record of the city approving this
Agreement.
1.27 Termination and Withdraw
This Agreement may be terminated upon the consent
of all the parties to it. A city may withdraw as a party
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to the Agreement at the end of any fiscal year after
giving the Fund three months prior written notice
t
of its intent to withdraw. A city may withdraw from one
or any Plan(s) in which it participates. In the event
a city withdraws from the Fund or any Plan in which it
participates said entity shall be entitled to its con-
tributions to the specific Plan(s) less the following
reserves which are to be retained by the Fund:
a. City's obligation for any loss occurring
prior to the effective date of an, entity's withdrawal;
b. A reasonable reserve, established by the
Board of Directors, for anticipated losses, in-
cluding incurred but not reported claims, where
the date of loss or expected date of loss
occurred prior to the effective date of an
entity's withdrawal;
c. City's obligation for expenses incurred
by the Plan up to the effective date of a cities
withdrawal, including, but not limited to, admini-
stration costs, Plan expenses and excess policy
losses; and
d. -A reasonable reserve, established by the
Board of Directors, to cover anticipated admini-
stration costs, Plan expenses and excess policy
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losses for any claims, including incurred but not
reported claims, occurring prior to the effective
date of a entity's withdrawal.
No return due any past participant, at the time
of withdrawal, shall be paid should the Plan
Account not possess cash reserves which, in the.
opinion of the Board of Directors, exceed the
amounts necessary to meet the current and future
costs of the collective claims filed or expected
to be filed against the Plan where the date of
loss or expected date of loss occurred prior to
the effective date of any entity's withdrawal.
The effective date of a cities withdrawal shall be
the last day of the fiscal year after the date of
notice of withdrawal, provided that notice of
withdrawal was received by the Fund at least
three months prior to the last day of the fiscal
year.
Subject to the reserves stated above, a city's
recovery of its contributions for the previous
five years prior to its withdrawal from any Plan
shall be one -fifth (1/5) of the total eligible
portion of such returns to be paid at the end
of the first fiscal year after withdrawal and the
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remaining four - fifths (4/5) to be retained by the
Fund until the end of the second fiscal year after
withdrawal: provided no reserves retained from an
entity's contributions shall be returned.to a
entity until all losses, including anticipated losses
for claims incurred but not reported prior to the
effective date of an entity's withdrawal, have either
been paid or barred by the applicable statute of
limitations. Reserves retained for anticipated
losses, and the expenses thereof, shall be refunded
to a withdrawing entity only if the actual losses
and expenses prove to be less than the reserves
retained therefor. If excess losses and expenses
for claims incurred, even if unreported, prior to
the effective date of an entity's withdrawal.should
result or if excess losses exist upon withdrawal, a
withdrawing entity shall be liable for and shall
immediately pay such excess losses and expenses
exceeding the reserves retained therefor.
1.28 Participant Cancellation and Termination
In the event the loss history of an individual
member city significantly exceeds the loss history of
the other participating members, or in the event the
participating entity fails to adopt and effectively
implement a risk management program, the Board, by
two thirds vote, may elect to cancel participation of
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an-individual entity and terminate its participation
in the Fund effective as of the close of the fiscal
year. The Board will provide at least 90 days notice
to a member entity of its intention to terminate that
entity's participation and will provide an adequate
opportunity to respond.
1.29 Disposition of Assets Upon Termination
Upon complete termination of this agreement by
all entities and the settlement of all liabilities and
claims, including incurred but not reported claims, all
property of the Fund shall be divided among the entities
in a ratio equal to their equity in each Plan in which
they participate.
The term "equity" refers to each city's con-
tributed unused remaining cash reserve for losses.
The right to recover a contribution relates to that
remaining amount placed in the Plan account for the
Plan in which the city participates which has been set
aside as a reserve for losses as reduced by losses that
have occurred and does not relate to administrative
expenses, excess policy costs and other expenses
actually incurred by the Plan account. Reserves for
anticipated losses shall be refunded to a withdrawing
city if the actual losses are less than the reserves
that have been established when such actual losses are
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determined. In the event that the actual losses exceed
r
the estimated necessary reserves, the withdrawing member
entity agrees to pay that portion of the excess loss
allocable to the entity that exceeds the reserve as set
aside for anticipated losses.
1.30 Notices
Notices to cities under this agreement shall be
sufficient if delivered to the office of the City Clerk.
Notices to the Fund shall be sufficient if delivered to
the office the Chairperson of the Board of Directors.
1.31 New Member Admission to JPA
Any city within the Counties of San Luis Obispo,
Santa Barbara, or Ventura may apply for admission to the
JPA for participation in any or all Plans. The Board,
after evaluating the past loss experience, the financial
status, other risk management considerations and compat-
ibility with the objectives of the Fund will vote on
the application for admission.
A two thirds majority vote of the entire Board will
be required for admission to any Plan subject to ratifi-
cation by two thirds majority vote of the. cities partici-
pating in the Fund.
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The Board may by two thirds majority vote, re-
quire a one -time membership fee for each new Plan
member. A new member shall agree to remain in the
Plan for not less than two (2) years.
1.32 Consolidated Joint Powers Agreement
The purpose of this Joint Powers Agreement is to
consolidate and update the preceding Joint Powers Agree-
ments, to supersede such Agreements, and to define all
future equity and liability under such Agreements pursuant
to the terms and conditions of this consolidated Joint
Powers Agreement from and after the effective date of each
of the plans, that is, from and after the effective date
of the Workers' Compensation Plan, the Public Liability
Plan, and the Employee Benefits Plan. The effective date
of each of the Plans represented by this consolidated
Joint Powers Agreement shall be the last date upon which
all of the participating cities have signed and approved
the Plan. This Joint Powers Agreement does not supersede,
affect, alter or relate to the existing Deferred Compensation
Plan which shall remain in effect as a separate plan excluded
from the terms of this Agreement.
ARTICLE 2. WORKERS' COMPENSATION
2.01 Contribution Charges to Plan Participants
Contributions for participation in the Workers'
Compensation Plan shall be determined by considering
Workers' Compensation insurance practices and standards
CHO
which include a rate for payroll, by categories.of employ-
ment, rate adjustments based on number of claims, claim
amounts, and other criteria used to establish Workers'
Compensation rates. Cumulative records will be main-
tained of each city's contribution to the Plan and losses
experienced.
Consultant shall make rate recommendations which
will determine estimated deposits at the February Board
Meeting and the Board shall make final determination.
The Fund shall apply any subrogation recovery to
the city, in the proportion that the deductible bears to
the loss incurred after first deducting the cost of the
subrogation. Each subrogation action shall be brought
on behalf of both the city and the Fund. The term "loss"
includes claims paid, legal costs and all other costs
related to the handling and satisfaction of the claim.
The Claims Administrator shall prepare a written
quarterly report detailing subrogation activity.
2.02 Plan Coverages
Participants in the Plan shall be protected from
catastrophic covered losses by excess insurance of at least
$5,000,000 and--from losses in excess of $100,000 per
occurrence. In the event a retention for losses of
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$100,000 per occurrence is not available, the Board is
h
to secure a retention as close to $100,000 as is avail-
able and is to advise participating members of re-
tention obtained.
ARTICLE 3. LIABILITY
3.01 Limited Participation
The City of Lompoc participates in the Liability
Plan to the extent of excess liability insurance purchase
only.
3.02 City Function and Responsibilities
Each city shall perform the following functions in
addition to those in Article 1, Item 1.11 in discharging
its responsibilities under this Plan:
a. require that the city be named as an
additional primary insured without offset
against the city's existing insurance cover-
age and require a contractual liability
endorsement with respect to all operations on
city property, including but not limited to:
(1) construction contracts for work to
be performed for a member city;
(2) public utility undergrounding activity;
(3) street and other encroachments on public
property;
(4) future leases and assignment of city
property.
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b. require 30 days written notice of cancell-
r
ation or material change of any insurance policy
provided for the benefit of a city.
3.03 Contribution Charges to Plan Participants
In connection with its determination of contri-
bution charges the Board will use recognized insurance
practices and shall consider, among other factors, the
loss history of each individual city, the categories
and amounts of exposure of each individual entity,
transfer of risk, and enforcement of risk management
programs. Consultant shall make premium recommendations
and the Board shall make final determination.
For the policy provided, the Fund is responsible
for the risks covered by the policy over and above the
deductible.
Each entity is responsible
for the deductible
applicable
to it under the
policy. Each
city may designate
the deductible for each policy, but in no case may the
deductible be less than $1,000 for each occurrence insured
against. The deductible may vary from one city to another
and the Fund shall take the amount of the deductible into
consideration in calculating the amount charged to each
member entity for risk covered. The Fund shall share
any subrogation recovery with the city in the pro-
portion that the deductible bears to the loss incurred
after first deducting the cost of the subrogation. Each
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subrogation action shall be brought on behalf of both
/ M
the city and the Fund. The term "loss" included claims
paid, legal costs and all other costs related to the
handling and satisfaction of the claim.
3.04 Plan Coverage
Pursuant to the payment of contribution by each
city to the Fund, the Fund shall issue to each city a
memorandum of coverage, indicating the risk coverage
provided to the city by the Fund. Each policy begins
as to each city on the date the agreement is executed
by all parties and shall expire at the end of the
fiscal year. Each of the contracting cities recognize
that the coverage to be provided under such memorandum
of coverage will include a deductible per occurrence and
certain exclusions. Without limiting said exclusions
and by way of example the following will be excluded:
a. Fire and all other casualty damage to
real and personal property owned by the individual
city.
b. Airport Operations including premises lia-
bility.
c." Public Transit Operations on the part of
individual cities.
d. Inverse Condemnation
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e. Medical Malpractice except for emergency
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medical technicians or paramedics as defined in
the approved policy.
The policy includes coverage for: Comprehensive
Liability, both general and automobile, personal injury
liability, errors and omissions liability, broad form
property damage, and blanket contractual. The named in-
sured shall include all council members, officers, employ-
ees and those for whom the city has contractual obligation
to provide insurance.
The terms of the policy supercede this Agreement
with respect to terms of coverage.
The Board by majority vote may change the terms or
coverage of said policy provided said changes apply uni-
formerly to all cities. The Board may from time to time,
negotiate with each member changes covering additional
or lesser risks, as may appear appropriate. However, except
as to changes which apply uniformly, the Board may not
change the coverage without the consent of each city
affected if the change would directly result in a greater
contribution to be made by a member entity or would decrease
the amount or type of coverage. The restriction on change
does not apply where the contribution is increased due to
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a cause other than change in the risk coverage. If the
Board desires to make a change which would-..increase the
contribution of a city the Board shall make the change
available to each city at a calculated premium cost.
3.05 Excess Coverage
The Fund shall be protected from catastrophic
losses by excess purchased insurance of at least
$5,000,000 in excess of $100,000 per occurrence self-
insured retention. In the event a retention for losses
of $100,000 per occurrence is not available, the Board
is to secure a retention as close to $100,000 as is
available and is to advise participating entities of
retention obtained. The Board shall have no power or
authority to incur any obligation on the part of or
chargeable to participating cities in excess of the
requirements for contribution to the Fund. A partici-
pating city shall not be obligated in any manner to
contribute money to the Plan in excess of the respective
contribution as set forth herein, except that the member
entity may be assessed by the Board in its discretion for
excess losses as herein provided.
ARTICLE 4. EMPLOYEE BENEFITS
4.01 City Function and Responsibilities
The city shall perform the following functions
in addition to those in Article 1, Item 1.11 in dis-
charging its responsibilities under this Plan:
-34-
a. cooperate fully with the Fund'in re-
ducing health care costs.
b. determine the level of benefits, em-
ployee contribution rates, and eligibility re-
quirements for its own employees.
c. review the Plan Document provided by the
Fund for compliance with the Plan of Benefits
established for its employees.
4.02 Contribution Charges to Plan Participants
The Board shall determine the retention applicable
to each city under its Plan Document. Each city is re-
sponsible for its own retention.
The Board shall direct its Consultant to determine
annually the funding level necessary for each city. Such
funding level will include the amounts needed:
a. to cover the expected losses included in
the city's retention.
b. to establish a reasonable reserve.
c. to provide claims administration
services.
d. to pay the city's proportionate share of
excess insurance coverage.
-35-
The Board shall notify each city of its funding
i
level, expressed as a monthly contribution amount for each
covered employee and dependent unit. The cities agree to
provide the annual funding level required, but may adjust
the per unit monthly contribution amount, as necessary.
The monthly contribution amount will be due on the
first of every month.
4.03 Deficits
The Board shall determine semi - annually the posi-
tion of each city with respect to the adequacy of its
monthly deposit for its own retention. If any City is
in a deficit position, the Board will notify that entity
and arrange for deposits to rectify the deficit within
a reasonable period of time.
4.04 Plan Coverages
Pursuant to the payment of monthly deposits by each
city to the Plan Account, a Plan Document indicating the
plan of benefits provided to the city will be issued. The
terms of each Plan Document will determine the liability
of the Plan Account.
-In addition, a Summary Plan Description will be
issued.for each participating employee. The Summary
Plan Description will summarize the terms and provision
of the Plan Document.
-36-
In the event of dispute as to insurance coverage,
f
the terms and provisions of the Plan Document will prevail.
4.05 Excess Coverage
The Fund shall be protected from paid catastrophic
losses per individual claim through the purchase of excess
insurance. A "catastrophic" loss per individual claim
shall be the amount specified by the Board for each in-
dividual city. The Board shall determine whether excess
insurance for the Plan in the aggregate is necessary and
desirable. The Board shall have no power or authority
to incur any obligation on the part of, or chargeable to,
participating agencies in excess of the requirements for
contribution to the Plan Account as specified herein. A
participating city shall not be obligated in any manner
to contribute money to the Plan Account in excess of
the respective contribution as set forth herein, except
that the member entities may be assessed by the Board in
its discretion for excess losses as herein provided.
-37-
WORKERS' COMPENSATION.•�
In signing this Agreement, the undersigned agree
to and accept the general provisions of this Agreement set
forth on Pages 1 through 26 being Recitals and Paragraphs
1.01 through 1.32 and agree to and accept the specific
provisions relating to Workers' Compensation, being all
of Article Two, Items 2.01 through 2.02. This Agreement
may be signed in separate parts which, when combined, shall
constitute the original document.
DATED:
CITY OF ARROYO GRANDE
BY:
Mayor
BY:
City Clerk
CITY OF GROVER CITY
BY:
Mayor
BY:
City Clerk
CITY OF PASO ROBLES
BY:
Mayor
BY:
City Clerk
CITY OF SAN LUIS OBISPO
BY:
Mayor
BY:
City Clerk
-38-
CITY OF ATASCADERO
BY:
Mayor
BY:
City Clerk
CITY OF MORRO BAY
BY:
Mayor
BY:
City Clerk
CITY OF PISMO BEACH
BY:
Mayor
BY:
City Clerk
CITY OF SANTA PAULA
BY:
Mayor
BY:
City Clerk
PUBLIC LIABILITY'
f
In signing this Agreement, the undersigned agree
to and accept the general provisions of this Agreement
set forth on Pages 1 through 26 being Recitals and
Paragraphs 1.01 through 1.32 and agree to and accept
the specific provisions relating to Public Liability,
being all of Article Three, Items 3.01 through 3.05.
This Agreement may be signed in separate parts which,
when combined, shall constitute the original document.
DATED:
CITY OF ARROYO GRANDE
BY:
Mayor
BY:
City Clerk
CITY OF GROVER CITY
BY:
Mayor
BY:
City Clerk
CITY OF LOMPOC
BY:
Mayor
BY:
City Clerk
-39-
CITY OF ATASCADERO
BY:
Mayor
BY:
City Clerk
CITY OF GUADALUPE
BY:
Mayor
BY:
City Clerk
CITY OF MORRO BAY
BY:
Mayor
BY:
City Clerk
i
Y �
PUBLIC LIABILITY (CONTINUED)
r
CITY OF PASO ROBLES
BY:
Mayor
BY:
City Clerk
CITY OF
BY:
S OBISPO
k nt T_
CITY OF PISMO BEACH
BY:
Mayor
BY:
City Clerk
I CITY OF SANTA PAULA
BY:
Mayor
BY:
City Clerk
r
EMPLOYEE BENEFITS r
In signing this Agreement, the undersigned agree
to and accept the general provisions of this Agreement set
forth on Pages 1 through 26 being Recitals and Paragraphs
1.01 through 1.32 and agree to and accept the specific
provisions relating to Employee Benefits, being all of
Article Four, Items 4.01 through 4.05. This Agreement
may be signed in separate parts which, when combined,
shall constitute the original document.
DATED:
CITY OF ARROYO GRANDE
BY:
Mayor
BY:
City Clerk
CITY OF GROVER CITY
BY:
Mayor
BY:
City Clerk
CITY OF LOMPOC
BY:
Mayor
BY:
City Clerk
-40-
CITY OF ATASCADERO
BY:
Mayor
BY:
City Clerk
CITY OF GUADALUPE
BY:
Mayor
BY:
City Clerk
CITY OF MORRO BAY
BY:
Mayor
BY:
City Clerk
EMPLOYEE BENEFITS (CONTINUED)
CITY OF PASO ROBLES
BY:
Mayor
BY:
City Clerk
CITY OF SANTA PAULA
BY:
Mayor
BY:
City Clerk
CITY OF PISMO BEACH
BY:
Mayor
BY:
City Clerk
CITY OF SANTA MARIA
BY:
Mayor
BY:
City Clerk
.. RESOLUTION NO. -5426 (1584 Series)
A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO
APPROVING:AN AGREEMENT BETWEEN THE CITY AND THE PEOPLE'S KITCHEN
TO PROVIDE TWO THOUSAND °SEVEN HUNDRED DOLLARS ($2700.00 )
FOR SERVICES PROVIDED FROM JULY 1, 1984 - JUNE 30, 085-
BE IT RESOLVED by the Council of the City of San Luis Obispo as follows:
SECTION 1. That certain agreement, attached hereto, and marked Exhibit
and incorporated herein by re.fereoce; between the City of Sari Luis Obispo and
The People's Kitchen
SECTION 2. The City Clerk shall furnish a copy of this resolution and a copy
of the executed agreement approved by it to: The People's- Kitchen
Human Relations Commission, City's Finance Director.
On a motion of Councilman Griffin , seconded by Councilman Dunin
And on the following roll call vote:
AYES: Councilmembers Griffin, Dunin and Mayor Bill:ig
NOES: None
ABSENT: Councilmembers Dovey and Settle
the foregoing resolution was passed and adopted this 17th day of Suly _,
R 5426
f'
A G E E M F. N
THIS AGREEMENT, dated iniy i� 19A4 for
hereto, is between the CITY OF SAN LUIS
poration (referred to herein as "City ")
a non - profit corporation (referred to h
WITNESSETH:
��- EXHIBIT A
T
the convenience of the parties
OBISPO, a chartered municipal cor-
and PFnpl F' S K I TCHEN
erein as pppPl F'S_ KITCHEN .) -
WHEREAS, PEOPLE'S KITCHEN has requested City to contribute to __rpnrai of
said program as more fully described in Exhibit "B °_a_ttached- hereto and
WHEREAS, said services will be available to residents of the City, thereby
serving both a public and municipal purpose:
NOW, THEREFORE, City and PEOPLE'S KITCHEN , for and in consideration of
the mutual benefits, promises and agreements .set forth herein, do agree as
follows:
1. pCnpIFjC KITCHEN agrees to make its services as described in Exhibit "B ",
attached hereto and incorporated herein, available to residents of the City
of San Luis Obispo on a regular basis for the period 7/x/84- 6/30/85 -- - - --
2. PEOPLE'S u TrHFN will provide City with Pr;ndir- summary reports and
a final report, describing the type and,quantity of services provided and
listing funds received by pFnpIF1.S- KITCHFN from other sources. Said reports
shall be in the form of Exhibit- "C ", attached hereto and incorporated herein,
or in such form as .shall be approved by the Human Relations Commission or
its staff. (Exhibit "C" attached)
3• PEOPLE'S IfITCHPU and all of its agents, representatives, participants in
any manner in the performance of PEOPLE'S KITCHEN's , obligations and
duties hereunder shall be employees, independent contractors., or volunteers
for I and shall not for any purposes be considered employees
or agents of the City.
4. PEOPLE'S KITCHEN agrees to hold City harmless, and to defend City against,
from and in any claim, action, proceeding or hearing wherein the allegation
charging liability on the part of the City as a result of any act or omis-
sion, negligent or otherwise, of PEOPLE'S KITCHEN
5. City agrees to a PEOPLE'S
9 9 pay k.ITrucu on a one -time only grant, the sum of
( $27QQ0. 0)' payable in twelve monthly payments; or it aeemea appropriate
by the human Relations Commission, a one -time payment for the full amount
during said period, or, bi- monthly payments for the full amount during
said period.
6. The City Council may by motion terminate this agreement at its sole
discretion after a public hearing and upon ten (10) days written notice to
PEOPLE'S KITCHEN Said termination shall be effective 30 days after City
mails notice of termination of PEOPLE'S KITCHEN agreement. Any
funds not paid pursuant to Paragraph 5, above, shall revert to City upon
said termination.
7. For purposes of notice under this agreement, all notices shall be con-
sidered effective upon being sent by certified mail to the following ad-
dresses;
City: City Clerk
PO Box 321
San Luis Obispo, Ca.. 93406
PEOPLE'S KITCHEN PEOPLE'S KITCHEN
747 Woodbridge
San Luis Obispo,
IN WITNESS WHEREOF, the parties hereto have executed this Agreement by
their proper officers duly authorized.
By By: ��Lv✓
CA 9340 r
Exhibit A
Page 2
CITY OF SAN LUIS OBISPO
I _
CITY C= PAMELA VOGFS
u
EXHIBIT B
111. PROGRAM OBJECTIVES
To reach our goal of consistent and nutritious serving of meals to
those individuals who need them, the following objectives will be met as
an outcome of receiving the grant. Those people who have a need for
the emergency meal service will be able to find on a regular basis
where the meals are served and eat them in comparative comfort when
a regular indoor location for the preparation and serving of the meals
is made possible by financial assistance for rent and insurance. More
nutritious, healthful, and varied meals would be possible because of
food storage provided by a refrigerator and freezer. So the objectives
met would by more people served.and better more healthful food served.
The population who would benefit represents many diverse segments of
our community. On an average day about 30 people are fed. Of these
thirty, most are white male but there are also women and children and
several Black, Hispanic, or Indian individuals. Some of the people
are temporarily in need of food assistance like the couple in their
forties whose income had been wiped out by the wife's medical bills
or students whose money runs out before the month does. Still others
might be termed "hard core unemployed" such as alcoholics, mentally
retarded, drug users, or simply those who have given up on "the
system". The ages range from about 20 to 70 not counting the children
and babies carried in. Senior citizens sometimes make use.of the meal
service when expenses exceed a small fixed income. What is most
important is that the meal service is available to anyone regardless
of sex, ethnic background, age, or reason for need.
M
EXHIBIT C
i�
GUIDELINES FOR REPORTING
City of San Luis Obispo
Grants -in -Aid Funds
PHILOSOPHIC ASSUMPTION: Aim to help people to help themselves.
GENERAL GUIDELINES:
As you know, funded agencies are paid with City of San Luis Obispo
taxpayer's money. As such, we are all required to be accountable
for these funds. Accountability will be achieved through the
following methods:
1. Liason Program: The HRC, through the Commissioners or
staff, will be in contact with the funded program on a
regular basis to identify areas of concern and /or
to provide a resource for each program funded.
2. Periodic Reports will be due to the HRC. The release of
funds shall be contingent on the reciept of a complete
report. Guidelines for such reports shall be as deemed
appropriate by the HRC.*
3. Fiscal Year -End Reports shall be the responsibility of
each funded agency, and shall be due by July 30, 1984.
Said report shall consist of a synopsis of previous
statistical reporting and an overall narrative of
program operations during the fiscal year. This report
will allow the HRC to present an accurate reflection
of how City Grants -in -Aid funds were used during the fiscal
year to the City Council.
4. Documentation: Through the use of a standardized form
supplied to each funded agency by the HRC,'programs will
be required to categorically display their use of
city funds. While supporting documentation is not
necessarily required within the reporting guidelines,
it is necessary to have such documentation on hand in
order to satisfy any need for such documentation.
5. Annual Audit: If necessary, the agency must provide for
an annual audit by an independent auditor mutually
agreed upon.
Through the use of this system, you can aid us to be accountable
to the taxpayers of the City. Your cooperation is very much appreciated.
As always, the HRC and staff are available for help and consultation
whenever the need arises.
*See Agency Periodic. Report - Specific Guidelines
n
EXHIBIT C
��������I�IIIIIIIIIIIIIIII�
111IN1ll'III ®� I .IIIIIII san Us oBis
HUMAN RELATIONS COMMISSION • 979 PALM STREET
Past Office Box 321 • San Luis Obispo, CA 934060321 • 8051544.3050
AGENCY PERIODIC REPORT FORMAT:
SPECIFIC GUIDELINES
Periodic reports shall be due as specified on an agency -by- agency basis.
Reports shall include the information outlined belwo for the preceding
period.
INCLUDE IN THE PERIODIC REPORT:
1. ADMINISTRATORS'S REPORT: Brief synopsis of previous period's events,
including changes, highlights, and activities.
2. FINANCIAL REPORT(S): agency's overall financial report as prepared
monthly, including all program income and expenditure.
3. REPORT OF EXPENDITURE OF CITY FUNDS: according to form provided
by HRC.
4. STATISTICAL SURVEY: number of clients served, city of origin, nature
of services provided; any other statistics regularly kept by agency.
5. BOARD OF DIRECTORS: minutes for previous month(s), notification of
meeting dates.
6. FINAL REPORT: Due one month after the close of the fiscal year. Should
be a brief cummulative report including all of the above components
except for duplicated Board minutes, with overall narrative as to the
progress of the funded program during the course of the grant period.
Emphasis on success of meeting objectives outlined in the grant proposal.
EXHIBIT C
SPECIFIC GUIDELINES - PEOPLE'S KITCHEN FISCAL YEAR 84 -85
Submit monthly report according to "Periodic Report Format ". Upon location
of suitable site, submit reimbursement request for full grant amount of
$2700.00. Continue monthly reports for grant period. The Human Relations
Commission will provide a liaison contact for the grant period.
�� �
d"`J�' J"tiU✓
%�
RESOLUTION N0. 5425 (1984 Series)
A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO
APPROVING:AN AGREEMENT BETWEEN THE CITY AND SLO CHILD DEVELOPMENT CENTER
TO PROVIDE NINE THOUSAND DOLLARS ( $9000.00)
FOR SERVICES PROVIDED FROM JULY 1, 198 4- JUNE 30, 1945.
BE IT RESOLVED by the Council of the City of San Luis Obispo as follows:
SECTION 1. That certain agreement, attached hereto, and marked- Exhibit "A"
and incorporated here.in.by:refereoce, between the City of San Luis Obispo and
_SLO Child Development Center
SECTION 2. The City Clerk shall furnish a copy of this resolution and a copy
of the. executed agreement approved by it to: SLO Child Development Center ,
Human Relations Commission; City's Finance Director.
On a motion of Councilman Griffin , seconded by Councilman Dunin
and on the following roll call vote:
AYES: Councilmembers Griffin, Dunin and Mayor Billig.
NOES: None
ABSENT: Councilmembers Dovey• and Settle
the foregoing-resolution was passed and-adopted-this 17th day of July ,
198 LL L
R 5425
EXHIBIT A
A G R F. E M E N T
THIS AGREEMENT, dated JULY 1. 1984 for the convenience of the parties
hereto, is between the CITY OF SAN LUIS OBISPO, a chartered municipal cor-
poration (referred to herein as "City ") and SAN LUIS OBISPO CHILD DEVELOPMENT CENTER,
a non - profit corporation (referred to herein as CDC ,J
WITNESSETH:.
WHEREAS, CDC has requested City to contribute to family
said program as more fully described in Exhibit "B" attached hereto and
WHEREAS, said services will be available to residents of the City, thereby
serving both a public and municipal purpose.:
NOW, THEREFORE, City and CDC ,'for and in consideration of
the mutual benefits, promises and agreements set forth herein, do agree as
follows:
1. CDC agrees to make its services as described in Exhibit "B ",
attached hereto and incorporated herein, available to residents of the City
of San Luis Obispo on a regular basis for the period 7/1/84- 6/30/85.
2. CDC will. provide City with MONTHLY summary reports and
a ,final report, describing the type and,quantity of services provided and
listing funds received by CDC from other sources. Said reports
shall be.in the form of Exhibit "C ", attached hereto and incorporated herein,
or in such form as shall be approved by the Human Relations Commission or
its staff. (Exhibit "C" attached)
3. CDC and all of its agents, representatives, participants in
any manner in the performance of CDC's obligations and
duties hereunder shall be employees,_independent contractors, or volunteers
for CDC and shall not for any purposes be considered employees
or agents of the City.
4. CDC agrees to hold City harmless, and to defend City against,
from and in any claim, action, proceeding or hearing wherein the allegation
charging liability on the part of the City as a result of any act or omis-
sion, negligent or otherwise, of CDC
5. City agrees to pay CDC on a one -time only grant, the sum of
( $9000.00), payable in twelve monthly payments; or if deemed appropriate
by the Human Relations Commission, a one -time payment for the full amount
during said period, or, bi- monthly payments for the. full amount during
said period.
6. The City Council may by motion terminate this agreement at its sole
discretion after a public hearing and upon ten (10) days written notice to
rnr Said termination shall be effective 30 days after City
mails notice of termination of CDC agreement. Any
funds not paid pursuant to Paragraph 5, above, shall revert to City upon
said termination.
7. For purposes of notice under this agreement, all notices shall be con-
sidered effective upon being sent by certified mail to the following ad-
dresses;
City: City Clerk SAN LUIS OBISPO CHILD DEVELOPMENT Child Development Center
PO Box 321 CENTER: 375 FERRINI ROAD
San Luis Obispo, Ca. 93406 SAN LUIS OBISPO.CA 93401
IN WITNESS WHEREOF, the parties hereto have executed this Agreement by
their proper officers duly authorized.
By: B y : QL nU( ' b)ri 1,iti[
Exhibit A
Page 2
CITY OF SAN LUIS OBISPO
111. PROGRAM OBJECTIVES
EXHIBIT B
L To increase the amount of funding for child abuse prevention in San Luis Obispo
through publicizing our project and working cooperatively with the County Health
Department's Child Abuse Prevention project.
2. To strengthen the child abuse prevention network in San Luis Obispo to provide better
coordination of services for the children and families._( Will establish a Child
Abuse Prevention Network to accomplish this coordination and will work in
cooperation with the County Council for Protection of Children )
3. To provide direct child care and child abuse prevention services to families and
children:
4. TO PREVENT CHILD-ABUSE-AND NEGLECT
5. .To.prov de the best possible program and to expand our program should funding
become available.
6. To reduce the number of children assigned to each staff member so that we may deal
more effectively with each.child's emotional needs.
7. To provide immediate family counseling not available through other sources in the
community for the children and their families. To provide this service to assist the
staff in working with the children's special needs. There is presently only one
trained counselor in this area available for referral and she cannot meet our need.
8. To provide sufficient educational and other supplies to operate the program.
9. To assist low income families to maintain employment and to become self sufficient.
Each family is assisted to help each other and themselves.
10. As part of a newly formed statewide network for the provision of child abuse
prevention services we will bring resources to the City through our project.
We will attempt to begin to fill some rather large gaps in child abuse preventio
that occur simply due to lack of effective coordination of services, information,
and trained, qualified, and interested professionals.
11. To maintain community support in donations and services, and to increase community
awareness of our program.
12. To continue our volunteer program for providing us with labor for fixing equipment,
maintaining the facility, and for working with the children at special times of
the day.when we need additional help.
I
EXHIBIT C
GUIDELINES FOR REPORTING
City of San Luis Obispo
Grants -in -Aid Funds
PHILOSOPHIC ASSUMPTION: Aim to help people to help themselves.
GENERAL GUIDELINES:
As you know, funded agencies are paid with City of San Luis Obispo
taxpayer's money.' As such, we are all required to be accountable
for these funds. Accountability will be achieved through the
following methods:
1. Liason Program: The HRC, through the Commissioners or
staff, will be in contact with the funded program on a
regular basis to identify areas of concern and /or
to provide a resource for each program funded.
2. Periodic Reports will be due to the HRC. The release of
funds shall a contingent on the reciept of a complete
report. Guidelines for such reports shall be as deemed
appropriate by the HRC.*
3. Fiscal Year -End Reports shall be the responsibility of
each funded agency, -and shall be due by July 30, 1984.
Said report shall consist of a synopsis of previous
statistical reporting and an overall narrative of
program operations during the fiscal year. This report
will allow the HRC to present an accurate reflection
of how City Grants -in -Aid funds were used during the fiscal
year to the City Council.
4. Documentation: Through the use of a standardized form
supplied to each funded agency by the HRC, programs will
be required to categorically display their use of
city funds. While supporting documentation is not
necessarily required within the reporting guidelines,
it is necessary to have such documentation on hand in
order to satisfy any need for such documentation.
5. Annual Audit: If necessary, the agency must provide for
an annual audit by an independent auditor mutually
agreed upon.
Through the use of this system, you can aid us to be accountable
to the taxpayers of the City. Your cooperation is very much appreciated.
As always, the HRC and staff are available for Help and consultation
whenever the need arises.
*See Agency Periodic Report - Specific Guidelines
EXHIBIT C
III! �IIIII�IIIIIIIIIIIIII������I� '���� @III III III!i, I �II�II�
6 city of san luis oBispo
.
-a .. HUMAN RELATIONS COMMISSION • 979 PALM STREET
= Post Office Box 321 - San Luis Obispo, CA 93406-0321 • 8051544.3050
AGENCY PERIODIC REPORT FORMAT:
SPECIFIC GUIDELINES
Periodic reports shall be due as specified on an agency-by- agency basis.
Reports shall include the information outlined belwo for the preceding
period.
INCLUDE IN THE PERIODIC REPORT:
1. ADMINISTRATORS'S REPORT: Brief synopsis of previous period's events,
including changes, highlights, and activities.
2. FINANCIAL REPORT(S): agency's overall financial report as prepared
monthly, including all program income and expenditure.
3. REPORT OF EXPENDITURE OF CITY FUNDS: according to form provided
by HRC.
4. STATISTICAL SURVEY: number of clients served, city of origin, nature
of services provided; any other statistics regularly kept by agency.
5. BOARD OF DIRECTORS: minutes for previous month(s), notification of
meeting dates.
b. FINAL REPORT: Due one month after the close of the fiscal year. Should
be a brief cummulative report including all of the above components
except for duplicated Board minutes, with overall narrative as to the
progress of the funded program during the course of the grant period.
Emphasis on success of meeting objectives outlined in the grant proposal.
SPECIFIC GUIDELINES -
EXHIBIT C
CHILD DEVELOPMENT CENTER
FfSCAL YEAR 84 -85
Submit monthly report according to "Periodic Report Format" for the preceding
month. Upon receipt of report, check will be issued for 1/12th of the total
grant award of $9000.00 (750.00). The Human Relations Commission will provide
liaison contact for the period of the grant.
M
RESOLUTION NO. _5424 (1984 Series)
A RESOLUTION OF THE COUNCIL OF THE.CITY OF SAN LUIS OBISPO
APPROVING:AN AGREEMENT BETWEEN THE CITY AND WOMEN'S SHELTER PROGRAM
TO PROVIDE ONE THOUSAND FIVE HUNDRED DOLLARS ( $1500.00)
FOR SERVICES PROVIDED FROM JULY 1, 1.98 4- JUNE 30;, 1985•
BE IT RESOLVED by the Council of the City of San Luis Obispo as follows:
SECTION 1. That certain agreement, attached hereto, and marked Exhibit "A"
and incorporated herein by reference; between:the City of San Luis Obispo and
Women's Shelter Program
SECTION 2. The City'Clerk shall furnish a copy of this resolution and a copy
of the executed agreement approved by it to: Women's Shelter Program
Human Relations Commission, City's Finance Director..
On a motion of Councilman Griffin , seconded by Councilman Drnnin
and on the following roll call vote:
AYES: Councilmembers Griffin, Dunin and Mayor Billig
NOES.: None
ABSENT: Councilmembers Dovey and Settle
the foregoing resolution was passed and adopted this 17th day of July -
198 LL
ie Billig
R 5424
EXHIBIT A
A G R E E M F. N T
THIS AGREEMENT, dated JULY 1, 1984 for the convenience of the parties
hereto, is between the CITY OF SAN LUIS OBISPO, a chartered municipal cor-
poration (referred to herein as "City ") and WOMEN'S SHELTER PROGRAM. INC
a non - profit corporation (referred to herein as WOMEN'S SHELTER .)•
WITNESSETH:
WHEREAS, WOMEN'S _SHELTER has requested City to contribute to a Program -to
provide needed legal services to battered_ women, including typing and at secvi -ces.
said program -as more fully described in Exhibit "B" attached hereto and
WHEREAS, said services will be available to residents of the City, thereby
serving both a public and municipal purpose:
NOW, THEREFORE, City and WOMEN'S- SHELTER , for and in. consideration of
the mutual benefits, promises and agreements set forth herein, do agree as
follows:
1. WOMEN'S- SHELTER agrees to make its services as described in Exhibit "B ",
attached hereto and incorporated herein, available to residents of the City
of San Luis Obispo on a regular basis for the period 7/1/84- 6/30/85
2. , will provide City with MONTHLY summary reports and
a fines repor describing the type and,quantify of- services provided and
listing funds received by WOMEN'S SHELTER from other sources. Said reports
shall be in the form of Exhibit "C ", attached.hereto and incorporated herein,
or in such form as shall be approved by the Human Relations Commission or
its staff. (Exhibit "C" attached)
3. WOMEN'S SHELTERand all of its agents, representatives, participants in
any manner -iii the performance of WOMEN'S SHELTER'S , obligations and
duties hereunder shall be employees, independent contractors, or volunteers
for WOMEN'S SHELTER and shall not for any purposes be considered employees
or agents of the City.
4. WOMEN'S SHELTER agrees to hold City harmless, and to defend City against,
from and in any claim, action, proceeding or hearing wherein the allegation
charging liability on the part of the City as a result of any act or omis-
sion, negligent or otherwise, of WOMEN'S SHELTER
5. City agrees to payWOMEN'S SHELTERpn a one -time only grant, the sum of
( $1500.00), payable in twelve monthly payments; or if deemed appropriate
by the Hyman Relations Commission, a one -time payment for the full amount
during said period, or, bi- monthly payments for the full amount during
said period.
6. The City Council may by motion terminate this agreement at its sole
d ?scretion after a public hearing and upon ten (10) days written notice to
WOMEN'S SHELTER Said termination shall be effective 30 days after City
mails notice of termination of WOMEN'S SHELTER agreement. Any
funds not paid pursuant to Paragraph 5, above, shall revert to City upon
said termination.
7. For purposes of notice under this agreement, all notices shall be con-
sidered effective upon being sent by certified mail to the following ad-
dresses;
City: City Clerk WOMEN'S SHELTER PROGRAM: WQM N c% SHFITFR
PO Box 321 an Box ins
San Luis Obispo, Ca. 93406 SAN I-Illc nRlcanra 23406
IN WITNESS WHEREOF, the parties hereto have executed this Agreement by
their proper officers duly authorized.
By: \i�CJ �,� �\ By:
Exhibit A
Page 2
CITY PAMELA VOT
CITY OF SAN LUIS OBISPO
EXHIBIT B
III. PROGRAM OBJECTIVES
With legal services we can provide:
l.) A kick out order for women who wish to return to .their home. This
would include an order prohibiting harassse%Lt. etc.
2.). A t► order.,prohibitng . harassmeAt:,which- would—pro tact women who relocate
to new homes.
Frank Paiikngello, an attorney who has had a legal clinic, has offered to
assist us in organizing efficient processing of restraining orders using
legal typists. paralegals, and attorney consultation and representation.
The State Bar Association has sent materials describing a .legal services .
support center grant for which we may qualify after we build up the
Program described above.
Our initial goal is to refer battered women to attorneys for temporary
restraining orders while working with FrarikPantangello and District
Attorney, Chris Money to form a proposal for responsible service of legal
needs of battered women in San Luis Obispo County.
Noting the attached Annual. Case Summary Evaluation, one can see that
Shelter volunteers assisted in ttre typing of 2,71 restraining orders
and 6(* dissolution packets last year. In most cases paupers parrs
were typed as well. Our objective is that next year as mane as possible be done
professionally.
Our objective is to have each city and unincorporated arex:pay for services
for residents in their area only. Therefore, we are proposing, for the
scope of this grant, to serve the needs of San Luis Obispo City residents
who are battered in dcmestic violence incidents. Both males and females
as well as shelter residents and outreach clients will be served. Though
the Shelter Program will not begin serving battered men on a regular basis
until next year, battered men are occassionally being seen and will be
served on an outreach basis.
Financial need, and verified temporary indigence are neccessary to qualify
for legal aid moneys. Clients who have financial resources, or whose
families have financial resources will pay for their own legal services.
Our objective is that no San Luis Obispo City battered woman would become
so discouraged at the slow process volunteers make in typing restraining
orders, or so insecure at the lack of legal advice that she would return
to a unsafe situation.
A woman in Grover City recently shot her husband who had harassed her
relentlessly. The Shelter attempted to help her one hour a week with
restraining order papers and dissolution papers. We.never completed them.
MB feeling is that had we been able to go to a lawyer the first day of
contact, this tragedy may not have happened. OUR 1BJECTIVE IS Tr) PR')VIDE
SAN LUIS OBISPO CITY RESIDENTS(JHO ARE BATTERED)WITH A TIMELY RESTRAINO nRDER WHICH
WILL SAFECCARD THEIR RETURN HOME OR THEIR LOCATION AT A :TW KSIDEN'CE.
EXHIBIT C
GUIDELINES FOR REPORTING
City of San Luis Obispo
Grants -in -Aid Funds
PHILOSOPHIC ASSUMPTION: Aim to help people to help themselves.
GENERAL GUIDELINES:
As you know, funded agencies are paid with City of San Luis Obispo
taxpayer's money. As, such, we are all required to be accountable
for these funds. Accountability will be achieved through the
following methods:
1. Liason Program: The HRC, through the Commissioners or
staff, will be in contact with the funded program on a
regular basis to identify areas of concern and /or
to provide a resource for each program funded.
2. Periodic Reports will be due to the HRC. The release of
funds shall be contingent on the reciept of a complete
report. Guidelines for such reports shall be as deemed
appropriate by the HRC..*
3. Fiscal Year -End Reports shall be the responsibility of
each funded agency, and shall be due by July 30, 1984.
Said report shall consist of a synopsis of previous
statistical reporting and an overall narrative of
program operations during the fiscal year. This report
will allow the HRC to present an accurate reflection
of how City Grants -in -Aid funds were used during the fiscal
year to the City Council.
4. Documentation: Through the use of a standardized form
supplied to each funded agency by the HRC, programs will
be required to categorically display their use of
city funds. While supporting documentation is not
necessarily required within the reporting guidelines,
it is necessary to have such documentation on hand in
order to satisfy any need for such documentation.
5. Annual Audit: If necessary, the agency must provide for
an annual audit by an independent auditor mutually
agreed upon.
Through the use of this system, you can aid us to be accountable
to the taxpayers of the City. Your cooperation is very much appreciated.
As always, the HRC and staff are available for help and consultation
whenever the need arises.
*See Agency Periodic Report - Specific Guidelines
EXHIBIT C
��II!�III IIIII! III �������I�' IhIIIIIII Ij� ► IIII
I___ c,� of san luis oB,spo
wwa •3 —°�- -9 . e
4 . � HUMAN RELATIONS COMMISSION • 979 PALM STREET
Post Office Box 321 • San Luis Obispo, CA 93406-0321 • 8051544 -3050
AGENCY PERIODIC REPORT FORMAT:
SPECIFIC GUIDELINES
Periodic reports shall be due as specified on an agency -by- agency basis.
Reports shall include the information outlined belwo for the preceding
period.
INCLUDE IN THE PERIODIC REPORT:
1. ADMINISTRATORS'S REPORT: Brief synopsis of previous period's events,
including changes, highlights, and activities.
2. FINANCIAL REPORT(S): agency's overall financial report as prepared
monthly, including all program income and expenditure.
3. REPORT OF EXPENDITURE OF CITY FUNDS: according to form provided
by HRC.
4. STATISTICAL SURVEY: number of clients served, city of origin, nature
of services provided; any other statistics regularly kept by agency.
5. BOARD OF DIRECTORS: minutes for previous month(s), notification of
meeting dates.
6. FINAL REPORT: Due one month after the close of the fiscal year. Should
be a brief cummulative report including all of the above components
except for duplicated Board minutes, with overall narrative as to the
progress of the funded program during the course of the grant period.
Emphasis on success of meeting objectives outlined in the grant proposal.
EXHIBIT C
SPECIFIC GUIDELINES - WOMEN'S SHELTER PROGRAM FISCAL YEAR 84 -85
Total award of $1500.00 to be issued upon approval of contract. Quarterly
reports according to the "Periodic Report Format" will be due September
30, December 30,'and March 30. A final report will be due July 30, 1985.
The Human Relations Commission will provide a liaison contact during the
grant period.
r
RESOLUTION NO.. 5423 ( 1980eries)
A RESOLUTION OF THE COUNCIL OF THE CITY Or SAN LUIS OBISPO
APPROVING.AN AGREEMENT BETWEEN THE CITY AND HO'RIt , INC
TO PROVIDENINE THOUSAND TWO HUNDRED FIFTY�..DOLLA S (9250..00)
FOR SERVICES PROVIDED FROM JULY 1, 198 4_' JUNE 30, 1965.
BE IT RESOLVED by the Council of the City of San Luis Obispo as follows:
SECTION 1. That-certain agreement, attached hereto, and marked Exhibit "A"
and incorporated herein by:re,ference, between the City of San Luis Obispo and
HOTLINE. INC
SECTION 2. The City Clerk shall furnish a copy of this resolution and a copy
of the executed agreement approved by it to: HOTLINE,INC ,
Human Relations Commission, City's Finance Director.
On a motion of Councilman Griffin seconded by Councilman Dunin
and on the following roll call vote:
AYES: Councilmembers Griffin, Dunin. and Mayor Billig
NOES: None
ABSENT: Councilmembers Dovey and Settle
the foregoing resolution was passed and adopted this 17th day of July. ,
1984.
R 5423
EXHIBIT A
A G R F. E M F. N T
THIS AGREEMENT, dated _II11y 1� 1984 for the convenience of the parties
hereto, is between the CITY OF SAN LUIS OBISPO, a chartered municipal cor-
poration (referred to herein as "City ") and HOTLINE, INC
a non - profit corporation (referred to herein as HOT[INF .)•
WITNESSETH:
WHEREAS, HOTLINE has requested City to contribute to the
..,...«.,1: �«:,... Mnd rnfnrrml
said program as more fully described in Exhibit "B" attached hereto and
WHEREAS, said services will be available to residents of the City, thereby
serving both a public and municipal purpose.:
NOW, THEREFORE, City and HOTLINE for and in consideration of
the mutual benefits, promises and agreements set forth herein, do agree as
follows:
1. HOTLINE agrees to make its services as described in Exhibit "B ",
attached hereto and incorporated herein, available to residents of the City
of San Luis Obispo on a regular basis for the period 7/1/34- 6/30/85
2. HOTLINE will provide City with MONTHLY summary reports and
a final report, describing the type and,quantity of services provided and
listing funds received by HOTLINE from other sources. Said reports
shall be in the form of Exhibit "C attached hereto and incorporated herein,
or in such form as shall be approved by the Human Relations Commission or
its staff. (Exhibit "C" attached)
3. HOTLINE and all of its agents, representatives, participants in
any manner in the performance of HOTLINE , obligations and
duties hereunder shall be employees, independent contractors, or volunteers
for HOTIINF and shall.not for any purposes be considered employees
or agents of the City.
4. HOTLINE agrees to hold City harmless, and to defend City against,
from and in any claim, action, proceeding or hearing wherein the allegation
charging liability on the part of the City as a result of any act or omis-
sion, negligent or otherwise, of HOTLINE _
5. City agrees to pay HOTLINE on a one -time only grant, the sum of _
( $9250.00 ) , payable in twelve monthly payments; or if deemed appropriate
by the Human Relations Commission, a one -time payment for the full amount
during said period, or, bi- monthly payments for the full amount during
said period.
6.' The City Council may by motion terminate this agreement at its sole
discretion after a public hearing and upon ten (10) days written notice to
HOTLINE Said termination shall be effective 30 days after City
mails notice of termination of HOTLINE agreement. Any
funds not paid pursuant to Paragraph 5, above, shall revert to City upon
said termination.
7. For purposes of notice under this agreement, all notices shall be con-
sidered effective upon being sent by certified mail to the following ad-
dresses;
City: City Clerk
PO Box 321
San Luis Obispo, Ca. 93406
IN WITNESS WHEREOF, the parties hereto
th it proper officers duly authorized.
HOTLINE. HOTLINE
PO BOX 654
SAN IuIS DRISPn CA 9340E
have executed this Agreement by
Exhibit A
Page 2
ATTEST:
CITY CLERK AMELA
J
CITY OF SAN LUIS OBISPO
Fp ,
.-err.,;
� �...
-�
.
:.
i
EXHIBIT B
111. PROGRAM OBJECTIVES
The HOTLINE Board of.Directors has adopted a number of goals for fiscal
year 1984 -85. In this proposal we will address two major objectives we hope
to accomplish.
I. CENTRALIZATION OF 24 HOUR INFORMATION and KhttrARL Z=V.L%
1. HOTLINE proposes to centralize information and referral
services by providing one central phone number an individual
agency or business could phone to obtain a variety of
informational and resource services.
2. HOTLINE proposes to coordinate and operate a "Shelter
Search Line" that would provide 24 hour information on
emergency and longterm housing resources to individuals,
families, and youths in need of sheltering.
3. HOTLINE will continue to serve as an authorizing agent of
The Salvation Army Emergency food and shelter vouchers after
hours, weekends, and holidays.
4. HOTLINE will maintain a continually updated "clearinghouse" of
information on individuals that have received prior assistance
from The Salvation Army, Service Extension Committees (S.A.)
San Luis Obispo Ministerial Association and Morro Bay Ministerial
Association.
II. 24 HOUR CRISIS INTERVENTION SERVICES TO YOUTH
1. HOTLINE will conduct an advertising campaign in order to
inform youth of existing services offered by our agency.
2. HOTLINE will provide short term intervention services to
youths in crisis with the goal of connecting youths to
available specialized services in SLO county.
3. HOTLINE will assist youths in need of emergency shelter by
coordinating with available housing resources.
HOTLINE will coordinate and network with all appropriate agencies
throughout San Luis Obispo county and City. This type of cooperation
is an integral part of the relationships our agency has already
established with a variety of service providers.
The HOTLINE Board of Dirctors play a major role in monitoring and
evaluating all services. We plan to establish an advisory committee
consisting of other service provider personnel who will also assist With
the monitoring and evaluation of these services.
The objectives outlined for Youth Services will be accomlished by
existing HOTLINE staff, volunteers and the Board of Directors. We are
not requesting additional monies for Youth Services from the City
of San Luis Obispo.
_.iEXHIBIT B
Hl)TLI N -
san luis (d)ispo
county
P. O. Box 654, San Luis Obispo, CA 9:14116
805/544 -6163 ENterprise 14429
April 27, 1.984
Mr. Paul Lanspery
City Administrative Officer
City of San Luis Obispo
P.O. Box 321
San Luis Obispo, CA 93406 -0321
Dear Paul:
The HOTLINE Board of Directors has requested that we contact you concerning
the issue of confidentiality. New problems have developed since the Chair -
person's communication with you dated February 28, 1984. As you are aware,
the San Luis Obispo Police Department recently contacted HOTLINE and requested
confidential information about an individual who had received a voucher from
the Ministerial Fund.
At our April 26th meeting, the Board members confirmed our existing and
on -going policy:
Confidentiality is of uppermost importance and significance
to HOTLINE. This policy is guaranteed by legal precedent,
is stated in our bylaws, and shall be included in all contracts
into which the agency may enter. HOTLINE performs a special
service to the community, and the role of the agency would
be diminished if confidentiality were violated.
Confidentiality is an integral part of the operation of many agencies including
the departments of Mental Health and Social Services, Suicide Prevention Centers,
Rape Crisis Centers, shelters for battered women and children, and Hotlines
throughout the country.
It is our hope that with your assistance the agency's policy of confidentiality
will be clarified to city staff. This would facilitate cooperation and under-
standing between HOTLINE and the San Luis Obispo Police Department.
i
Mr. Paul Lanspery
April 27, 1984
Page 2
EXHIBIT B
If you have any questions or would like further clarification on this matter,
please do not hesitate to contact us.
Sincerely,
HOTLINE /
Le
(Ms) Mary Kunz (M Maria Singleton
Chairperson E ;cutive Director
cc: Melanie Billig
GlennaDeane Dovey
Josef Kasparowitz
Steve Henderson
Chief Roger Neuman
Lt. Carol Anderson
Nancy Carlin, Attorney
7
EXHIBIT C
GUIDELINES FOR REPORTING
City of San Luis Obispo
Grants -in -Aid Funds
PHILOSOPHIC ASSUMPTION: Aim to help people to help themselves.
GENERAL GUIDELINES.:
As you know, funded agencies are paid with City of San Luis Obispo
taxpayer's money. As such, we are all required to be accountable
for these funds. Accountability will be achieved through the
following methods:
1. Liason Program: The HRC, through the Commissioners or
staff, will be in contact with the funded program on a
regular basis to identify areas of concern and /or
to provide a resource for each program funded.
2. Periodic Reports will be due to the HRC. The release of
funds shall be contingent on the reciept of a complete
report. Guidelines for such reports shall be as deemed
appropriate by the HRC.*
3. Fiscal Year- End.Reports shall be the responsibility of
each funded.agency, and shall be due by July 30, 1984.
Said report shall consist of a synopsis of previous
statistical reporting and an overall narrative of
program operations during the fiscal year. This report
will allow the HRC to present an accurate reflection
of how City Grants -in -Aid funds were used during the fiscal
year to the City Council.
4. Documentation: Through the.use of a standardized form
supplied to each funded agency by the HRC, programs will
be required to categorically display their use of
city funds. While supporting documentation is not
necessarily required within the reporting guidelines,
it is necessary to have such documentation on hand in
order to satisfy any need for such documentation.
5. Annual Audit: If necessary, the agency must provide for
an annual audit by an independent auditor mutually
agreed upon.
Through the use of this system, you can aid us to be accountable
to the taxpayers of the City. Your cooperation is very much appreciated.
As always, the HRC and staff are available for help and consultation
whenever the need arises.
*See Agency Periodic Report - Specific Guidelines
C!
EXHIBIT C
city of san Us oBispo
I�
" " "1 HUMAN RELATIONS COMMISSION • 979 PALM STREET
-• "- ::_R_�- !......::. "_:;` Post Office Box 321 - San Luis Obispo, CA 93406 -0321 - 8051544 -3050
AGENCY PERIODIC REPORT FORMAT:
SPECIFIC GUIDELINES
Periodic reports shall be due as specified on an agency -by- agency basis.
Reports shall include the information outlined belwo for the preceding
period.
INCLUDE IN THE PERIODIC REPORT:
1. ADMINISTRATORS'S REPORT: Brief synopsis of previous period's events,
including changes, highlights, and activities.
2. FINANCIAL REPORT(S): agency's overall financial report as prepared
monthly, including all program income and expenditure.
3. REPORT OF EXPENDITURE OF CITY FUNDS: according to form provided
by HRC.
4. STATISTICAL SURVEY: number of clients served, city of origin, nature
of services provided; any other statistics regularly kept by agency.
5. BOARD OF DIRECTORS: minutes for previous month(s), notification of
meeting dates.
6. FINAL REPORT: Due one month after the close of the fiscal year. Should
be a brief cummulative report including all of the above components
except for duplicated Board minutes, with overall narrative as to the
progress of the funded program during the course of the grant period.
Emphasis on success of meeting objectives outlined in the grant proposal.
EXHIBIT C
SPECIFIC GUIDELINES - HOTLINE, INC FISCAL YEAR 84 -85
Submit monthly report according to "Periodic Report Format" for the preceding
month. Upon receipt of report, check will be issued for 1 /12th of the total
grant award of $9250.00 (770.83). The Human Relations Commission will provide
liaison contact for the period of the grant.
�����z,�/ � ^,
i p' �.. /
�i -,+�- Cyr -e�c�-
RESOLUTION NO. 5422. ( 1984Series)
A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO
APPROVING AN AGREEMENT BETWEEN THE CITY AND SLO YMCA
TO PROVIDE ONE THOUSAND DOLLARS ( $1000.00)
FOR SERVICES PROVIDED FROM JULY 1, 1984 - JUNE 30, 1985.
BE IT RESOLVED by the Council of the City of San Luis Obispo as follows:
SECTION 1. That certain agreement, attached hereto, and marked-Exhibit "A"
and incorporated here.in.by re,fereoce,, between the City of San Luis Obispo and
SLO YMCA
SECTION 2. The City Clerk shall furnish a copy of this resolution and a copy
of the executed agreement approved by it to: SLO YMCA' ,
Human Relations Commission, City's Finance Director. .
On a motion of Councilman Griffin seconded by Councilman Dunin
and on the following roll call vote:
AYES: Councilmembers Griffin, Dunin and Mayor Billig
NOES: None
ABSENT: Councilmembers Dovey and Settle
the foregoing resolution was passed and adopted this 17th day of July ,
1984.
•TTr MT _
R 5422
WITNESSETH:
WHEREAS, YMCA has requested City to contribute to water safety
instruction for 25 low income children;_up to two sessions for each chi
.said program as more fully described in Exhibit "B" attached hereto and
WHEREAS, said services will be available to residents of the City, thereby
serving both a public and municipal purpose:
NOW, THEREFORE, City and YMCA , for and in consideration of
the mutual benefits, promises and agreements set forth herein, do agree as
follows:
1. YMCA agrees to make its services as described in Exhibit "B ",
attached hereto and incorporated herein, available to residents of the City
of San Luis Obispo on a regular basis for the period 7/?/84- 6/30/85
2. YMCA will provide City with nPrinrlit summary reports and
a final repoit, describing the type and,quaritity of services provided and
listing funds received by YMCA from other sources. Said reports
shall be in the form of Exhibit "C ", attached hereto and incorporated herein,
or in such form as shall be approved by the Human Relations Commission or
its staff. (Exhibit "C" attached)
3. YMCA and all of its agents, representatives, participants in
any manner in the performance of YMCA'S , obligations and
duties hereunder shall be employees, independent contractors, or volunteers
for YMCA and shall not for any purposes be considered employees
or agents of the City.
4. YMCA agrees to hold City harmless; and to defend City against,
from and in any claim, action, proceeding or hearing wherein the allegation
charging liability on the part of the City as a result of any act or omis-
sion, negligent or otherwise, of YMCA
5. City agrees to pay YMCA on a one -time only grant,, the sum of
($1000.00 ), payable in twelve monthly payments; or if deemed appropriate
by the Human Relations Commission, a one -time payment for the full amount
during said period, or, bi- monthly payments for the full amount during
said period.
6. The City Council may by motion terminate this agreement at its sole
d1scretion after a public hearing and upon ten (10) days written notice to
YMCA Said termination shall be effective 30 days after City
mails notice of termination of YMCA agreement. Any
funds not paid pursuant to Paragraph 5, above, shall revert to City upon
said termination.
7. For purposes of notice under this agreement, all notices .shall be con-
sidered effective upon being sent by certified mail to the following ad-
dresses;
City: City Clerk SAN LUIS OBISpn XMCA VMrA
PO Box 321 1070 SOUTHWOOD nR.
San Luis Obispo, Ca. 93406 San Luis Obispo, Ga 93401
IN WITNESS WHEREOF, the parties hereto have executed th.ig Agreement by
their proper officers duly authorized
By:
-� EXHIBIT A
A G R E E
M F. N
T
THIS AGREEMENT, dated JULY 1, 1984
for
the convenience of the parties
hereto, is between the CITY OF SAN
LUIS
OBISPO, a
chartered municipal cor-
poration (referred to herein as "City
")
and cAU tttic
nRtcpn YMrA
anon - profit corporation (referred
to herein as
YMrA
WITNESSETH:
WHEREAS, YMCA has requested City to contribute to water safety
instruction for 25 low income children;_up to two sessions for each chi
.said program as more fully described in Exhibit "B" attached hereto and
WHEREAS, said services will be available to residents of the City, thereby
serving both a public and municipal purpose:
NOW, THEREFORE, City and YMCA , for and in consideration of
the mutual benefits, promises and agreements set forth herein, do agree as
follows:
1. YMCA agrees to make its services as described in Exhibit "B ",
attached hereto and incorporated herein, available to residents of the City
of San Luis Obispo on a regular basis for the period 7/?/84- 6/30/85
2. YMCA will provide City with nPrinrlit summary reports and
a final repoit, describing the type and,quaritity of services provided and
listing funds received by YMCA from other sources. Said reports
shall be in the form of Exhibit "C ", attached hereto and incorporated herein,
or in such form as shall be approved by the Human Relations Commission or
its staff. (Exhibit "C" attached)
3. YMCA and all of its agents, representatives, participants in
any manner in the performance of YMCA'S , obligations and
duties hereunder shall be employees, independent contractors, or volunteers
for YMCA and shall not for any purposes be considered employees
or agents of the City.
4. YMCA agrees to hold City harmless; and to defend City against,
from and in any claim, action, proceeding or hearing wherein the allegation
charging liability on the part of the City as a result of any act or omis-
sion, negligent or otherwise, of YMCA
5. City agrees to pay YMCA on a one -time only grant,, the sum of
($1000.00 ), payable in twelve monthly payments; or if deemed appropriate
by the Human Relations Commission, a one -time payment for the full amount
during said period, or, bi- monthly payments for the full amount during
said period.
6. The City Council may by motion terminate this agreement at its sole
d1scretion after a public hearing and upon ten (10) days written notice to
YMCA Said termination shall be effective 30 days after City
mails notice of termination of YMCA agreement. Any
funds not paid pursuant to Paragraph 5, above, shall revert to City upon
said termination.
7. For purposes of notice under this agreement, all notices .shall be con-
sidered effective upon being sent by certified mail to the following ad-
dresses;
City: City Clerk SAN LUIS OBISpn XMCA VMrA
PO Box 321 1070 SOUTHWOOD nR.
San Luis Obispo, Ca. 93406 San Luis Obispo, Ga 93401
IN WITNESS WHEREOF, the parties hereto have executed th.ig Agreement by
their proper officers duly authorized
By:
Exhibit A
Page 2
ATTEST:
CITY PAMELA
CITY OF SAN LUIS OBISPO
EXHIBIT B
11. PROBLEM STATEMENT
Sixty percent of all drownings occur to people who do not expect
to find themselves in the water. In a county with such an abundance
of water related recreational areas it is important that our children
know how to swim. There are 400 -600 low income children ages 3 -15
in San Luis Obispo City and about 2000 in San Luis Obispo county, whose
family income is less than 70% of the California median income
and many far below this. For many of these families, certified
water safety instruction may not be considered as an affordable service.
The YMCA would like to continue to provide an opportunity for low
income children to learn water safety in the same manner that our pro-
gram allows for other children. The San Luis Obispo YMCA is presently
the only agency providing this service in the community. Although
drown proofing cannot be guaranteed, there has been great sucess in
overall improved water safety skills in the past 2 years. This is
sufficient evidence to continue providing this service and to expand
services by expanding the availability to a year -round program.
111. PROGRAM OBJECTIVES
The objective of YMCA .low income swim is to teach as many low income
children as possible water safety skills. This is to be done by
providing 2 consecutive sessions of lessons(20 hrs. per child). The
focus will be on skills such as basic water safety, survival floating,
breath techniques & coordination of a variety of strokes.
1V. METHODS
A grant of $3000 would provide funding to cover the expenses incured
by th YMCA in providing this service for 75 children to participate
in 20 hours of swim instruction. Each 10 hours of instruction costs the
YMCA $20.00 per individual.
1
EXHIBIT C
GUIDELINES FOR REPORTING
City of San Luis Obispo
Grants -in -Aid Funds
n
PHILOSOPHIC ASSUMPTION: Aim to help people to help themselves.
GENERAL GUIDELINES:
As you know, funded agencies are paid with City of San Luis Obispo
taxpayer's money. As such, we are all required to be accountable
for these funds. Accountability will be achieved through the
following, met hods:
1. Liason Program: The HRC, through the Commissioners or
staff, will be in contact with the funded program on a
regular basis to identify areas of concern and /or
to provide a resource for each program funded.
2. Periodic Reports will be due to the HRC. The release of
funds shall be contingent on the reciept of a complete
report. Guidelines for such reports shall be as deemed
appropriate by the.HRC.*
3. Fiscal Year -End Reports shall be the responsibility of
each funded agency, and shall be due by July 30, 1984.
Said report shall consist of a synopsis of previous
statistical reporting and an overall narrative of
program operations during the fiscal year. This report
will allow the HRC to present an accurate reflection
of how City Grants -in -Aid funds were used during the fiscal
year to the City Council.
4. Documentation: Through the use of a standardized form
supplied to each funded agency by the HRC, programs will
be required to categorically display their use of
city funds. While supporting documentation is not
necessarily required within the reporting guidelines,
it is necessary to have such documentation on hand in
order to satisfy any need for such documentation.
5. Annual- Audit: If necessary, the agency must provide for
an annual audit by an independent auditor mutually
agreed upon.
Through the use of this system, you can aid us to be accountable
to the taxpayers of the City. Your cooperation is very much appreciated.
As always, the HRC and staff are available for help and consultation
whenever the need arises.
*See Agency Periodic Report - Specific Guidelines
EXHIBIT C
��IIIIIIIIIIuIIIIIII� IIII�IIIII III!IIII''�IIIIII�
IIII
IIIIII
of san Us
oaspo
HUMAN REtA ✓TIONS COMMISSION - 979 PALM STREET
_.__....._....,:''
Post Office Box 321
- San Luis Obispo, CA 93406.0321 - 805/544.3050
AGENCY PERIODIC REPORT FORMAT:
SPECIFIC GUIDELINES
Periodic reports shall be due as specified on an agency -by- agency basis.
Reports shall include the information outlined beiwo for the preceding
period.
INCLUDE IN THE PERIODIC REPORT:
1. ADMINISTRATORS'S REPORT: Brief synopsis of previous period's events,
including changes, highlights, and activities.
2. FINANCIAL REPORT(S): agency's overall financial report as prepared
. monthly, including all program income and expenditure.
3. REPORT OF EXPENDITURE OF CITY FUNDS: according to form provided
by HRC..
4. STATISTICAL SURVEY: number of clients served, city of origin, nature
of services provided; any other statistics regularly kept by agency.
5. BOARD OF DIRECTORS: minutes for previous month(s), notification of
meeting dates.
6. FINAL REPORT: Due one month after the close of the fiscal year. Should
be a brief cummulative report including all of the above components
except for duplicated Board minutes., with overall narrative as to the
progress of the funded program during the course of the grant period.
Emphasis on success of meeting objectives outlined in the grant proposal.
EXHIBIT C
SPECIFIC GUIDELINES - YMCA FISCAL YEAR 84 -85
Upon approval of contract, total award of $1000.00 to be issued to
YMCA. The final report according to the "Periodic Report Format" is
due September 30, 1984. The Human Relations Commission will provide
a liaison contact during the grant period.
RESOLUTION NO. 5421 (1984 Series)
A RESOLUTION OF THE COUNCIL OF'THE CITY OF SAN LUIS OBISPO
APPROVING AN AGREEMENT BETWEEN THE CITY AND FRIENDSHIP - SCHOOL, INC
TO PROVIDE E I GHTEEN . HUNDRED ,E1,FTY DOLLARS ( $1850.00 )
FOR SERVICES PROVIDED FROM JULY It 1984 - JUNE 309 1985.
BE IT RESOLVED-by the Council of the City of San Luis Obispo as follows:
SECTION 1. That certain agreement, attached hereto, and marked Exhibit "A"
and incorporated herein by reference; between the City of San Luis Obispo and
Friendshio_School. Inc
SECTION 2. The City'Clerk shall furnish a copy of this resolution and a copy
of the executed agreement approved by it to: FriPndehip Srhnnl� inr P
Human Relations Commission, City's Finance Director.
On a motion of Councilman Griffin seconded by Councilman Dunin
and on the following roll call vote:
AYES: Councilmembers Griffin, Dunin and Mayor Billig
NOES: None
ABSENT: Councilmembers Dovey and Settle
the foregoing resolution was passed and adopted this 17th day of July
1984.
R 5421
EXHIBIT A
A G R F. E M E N T
THIS AGREEMENT, dated JULY for the convenience of the parties
__ 1, O1+
hereto, is between the CITY P 19 SAN LUIS OBISPO, a chartered municipal cor-
poration (referred to herein as "City ") and FRIFNntHIP SrH0n1 INC
a non-profit corporation (referred to herein as FRI.FNncH I P SCHOOL
WITNESSETR:
WHEREAS, FRIENDSHIP SCHOOL has requested City to contribute to vocational
FPh-h14i8t;QR gar- disabled clients whp.wi.11 do,jPajntenD.ce for thhe CCity.
sa program as inure fully described in Exhibit "B" attached hereto and
WHEREAS, said services will be available to residents of the City, thereby
serving both a public and municipal purpose:
NOW, THEREFORE, City and FRIENDSHIP SCHOOL , for and in consideration of
the mutual benefits, promises and agreements set forth herein, do agree as
follows:
1. FRIENDSHIP SCHOOL agrees to make its services as described in Exhibit "B ",
attached hereto and incorporated herein, available to residents of the City
of San Luis Obispo on a regular basis for the period 7/1184- 6/30185
2. Lwill provide City with Periodic summary reports and
a fins report, describing the type and,quantity of services provided and
listing funds received by FRIENDSHIP SCHOOL from other sources. Said reports
shall be in the form of Exhibit- "C ", attached hereto and incorporated herein,
or in such form as shall be approved by the Human Relations Commission or
its staff. (Exhibit "C" attached)
3. FRIENDSHIP SCHOOL and all of its agents, representatives, participants in
any manner in the performance of FRIENDSHIP SCHOOL'S - , obligations and
duties hereunder shall be employees, independent contractors, or volunteers
for FRIENDSHIP SCHOOL and shall not for any purposes be considered employees
or agents of the City.
4. FRIENDSHIP SCHOOL agrees to hold City harmless, and to defend City against,
from and in any claim, action, proceeding or hearing wherein the allegation
charging liability on the part of the City as a result of any act or omis-
sion, negligent or otherwise, of FRIENDSHIP SCHOOL
5. City agrees to pay FRIENDSHIP SCHonLa one -time only grant, the sum of
( $1850.00), payable in twelve monthly payments; or if deemed appropriate
by the Human Relations Commission, a one -time payment for the full amount
during said period, or, bi- monthly payments for the ftrlI amount during
said period.
6. The City Council may by motion terminate this agreement at its sole
discretion after a public hearing and upon ten (10) days written notice to
FRIENDSHIP SCHOOL Said termination shall be effective 30 days after City
mails notice of termination of FRIENDSHIP SCHOOL agreement. Any
funds not paid pursuant to Paragraph 5, above, shall revert to City upon
said termination.
7. For purposes of notice under this agreement, all notices shall be con-
sidered effective upon being sent by certified mail to the following ad-
dresses;
City: City Clerk FRIENDS INC: FRIENDSHIP SrUnOL
PO Box 321 po_RnX 1451
San Luis Obispo, Ca. 93406 5 93406
IN WITNESS WHEREOF, the parties hereto have executed this Agreement by
their proper officers duly authorized.
By: By: _'I- r4z
Eychibit A
Page 2
CITY OF SAN LUIS OBISPO
CITY C IK PAMELA VOGES
w
EXHIBIT B
III. PROGRAM OBJECTIVES
We expect to provide normal work in a normal environment for
approximately fifteen disabled adults. The amount of total
time will average seventy -five. hours monthly. Currently,-the
city and school have agreed to a short-term contract repre-
senting that schedule.
As preparation for the work project, initial and ongoing vocational
training will be required. Students have just completed a three
week course that provided intensive practice in window cleaning,
sweeping /vacuuming, wall and shelf cleaning, and yard /garden
maintenance. Prior to that five students were.trained in outside
painting. Therefore, one program objective is to have all of the
students capable of performing a regular, low- skilled job under
minimal supervision. It is no different than the objective of
similar training programs in the private sector, the state Employ-
ment Development Department, or other private and public efforts.
our ultimate objective is to increase the ability of our students
to be independent and self- assured. We assume on the basis of past
experience that this personal improvement will naturally re &ult from
contact.with city workers and citizens. Feeling confident about
their work skills will.add to their social growth.
Another objective is to continue the already growing awareness of
the community about our students. It is a very real "educational"
objective. We have noticed a significant improvement over the past
two years in the awareness people have and the open manner they show
toward the severely disabled. This is a warm city, our students
feel involved and we like to think part of this is due to our emphasis
upon public contact through projects of this type.
Finally, we expect some very practical results. Students will increase
their income beyond the monthly $25 -$63 they now receive as personal
funds from Social Security. They will experience a direct link
between work and payment. The city will have its picnic tables newly
painted, ball parks maintained, and public buildings cleaned at a less
than normal cost.
e�
EXHIBIT C
GUIDELINES FOR REPORTING
City of San Luis Obispo
Grants -in -Aid Funds
PHILOSOPHIC ASSUMPTION: Aim to help people to help themselves.
GENERAL GUIDELINES:
As you know, funded agencies are paid with City of San Luis Obispo
taxpayer's money. As such, we are all required to be accountable
for these funds. Accountability will be achieved through the
following methods:
1. Liason Program: The HRC, through the Commissioners or
staff, will be in contact with the funded program on a
regular basis to identify areas of concern and /or
to provide a resource for each program funded.
2. Periodic Reports will be due to the HRC. The release of
funds shall be contingent on the reciept of a complete
report. Guidelines for such reports shall be as deemed
appropriate by the HRC.*
3. Fiscal Year -End Reports shall be the responsibility of
each funded agency, and shall be due by July 30, 1984.
Said report shall consist of a synopsis of previous
statistical reporting and an overall narrative of
program operations during the fiscal year. This report
will allow the HRC to present an accurate reflection
of how City Grants -in -Aid funds were used during the fiscal
year to the City Council.
4. Documentation: Through the use of a standardized form
supplied to each funded agency by the HRC, programs will
be required to categorically display their use of
city funds. while supporting documentation is not
necessarily required within the.reporting guidelines,
it is necessary to have such documentation on hand in
order to satisfy any need for such documentation.
5. Annual Audit: If necessary, the agency must provide for
an annual audit by an independent auditor mutually
agreed upon.
Through the use of this system, you can aid us to be accountable
to the taxpayers of the City. Your cooperation is very much appreciated.
As always, the HRC and staff are available for help and consultation
whenever the need arises.
*See Agency Periodic Report.- Specific Guidelines
AGENCY PERIODIC REPORT FORMAT:
SPECIFIC GUIDELINES
Periodic reports shall be due as specified on an agency -by- agency basis.
Reports shall include the information outlined belwo for the preceding
period.
INCLUDE IN THE PERIODIC REPORT:
1. ADMINISTRATORS'S REPORT: Brief synopsis of previous period's events,
including changes, highlights, and activities.
2. FINANCIAL REPORT(S): agency's overall financial report as prepared
monthly, including all program income and expenditure.
3. REPORT OF EXPENDITURE OF CITY FUNDS: according to form provided
by HRC.
4. STATISTICAL SURVEY: number of clients served, city of origin, nature
of services provided; any other statistics regularly kept by agency.
5. BOARD OF DIRECTORS: minutes for previous month(s), notification of
meeting dates.
6. FINAL REPORT: Due one month after the close of the fiscal year. Should
be a brief cummulative report including all of the above components
except for duplicated Board minutes, with overall narrative as to the
progress of the funded program during the course of the grant period.
Emphasis on success of meeting objectives outlined in the grant proposal.
EXHIBIT C
I
city or
Salk tuis
®Bisp®
HUMAN RELATIONS COMMISSION • 979 PALM STREET
:::::_ : ".
'Post Office Box.321 •San Luis
Obispo, CA 93408.0321 • 8051544.3050
AGENCY PERIODIC REPORT FORMAT:
SPECIFIC GUIDELINES
Periodic reports shall be due as specified on an agency -by- agency basis.
Reports shall include the information outlined belwo for the preceding
period.
INCLUDE IN THE PERIODIC REPORT:
1. ADMINISTRATORS'S REPORT: Brief synopsis of previous period's events,
including changes, highlights, and activities.
2. FINANCIAL REPORT(S): agency's overall financial report as prepared
monthly, including all program income and expenditure.
3. REPORT OF EXPENDITURE OF CITY FUNDS: according to form provided
by HRC.
4. STATISTICAL SURVEY: number of clients served, city of origin, nature
of services provided; any other statistics regularly kept by agency.
5. BOARD OF DIRECTORS: minutes for previous month(s), notification of
meeting dates.
6. FINAL REPORT: Due one month after the close of the fiscal year. Should
be a brief cummulative report including all of the above components
except for duplicated Board minutes, with overall narrative as to the
progress of the funded program during the course of the grant period.
Emphasis on success of meeting objectives outlined in the grant proposal.
EXHIBIT C
SPECIFIC GUIDELINES - FRIENDSHIP SCHOOL FISCAL YEAR 84 -85
Total award of $1850.00 to be reimbursed for upon completion of contract hours.
Final report, according to "Periodic Report Format" due July 30, 1985.
The Human Relations Commission will provide a liaison contact during the
grant period.,
C
�`7y4�
RESOLUTION NO- _5420 -_ ( 1984 Series)
A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO
APPROVING:AN AGREEMENT BETWEEN THE CITY AND CASA SOLANA, INC
TO PROVIDE TWO THOUSAND FIVE HUNDRED DOLLARS ( $2500.00)
FOR SERVICES PROVIDED FROM JULY 1, 1984 - JUNE 30, 1985.
BE IT RESOLVED by the Council of the City of San Luis Obispo as follows:
SECTION 1. That certain agreement, attached hereto, and marked Exhibit "A"
and incorporated herein by:refereoce; between the City of San Luis Obispo and
Casa Solana..lnc.-
SECTION 2. The City Clerk shall furnish a copy of this resolution and a copy
of the executed agreement approved by it to: Casa Solana, Inc ,
Human Relations Commission, City's Finance Director.
On a motion of Councilman Griffin , seconded by Crt„nr;l,oan ntnin
and on the following roll call vote:
AYES: Councilmembers Griffin, Dunin and Mayor Billig
NOES: None
ABSENT: Councilmembers Dovey and Settle
the foregoing resolution was passed and adopted this 17th day of July_ ,
198 4
ATTEST:
City Cjj�rk
P UV nn
ty Administrat ve.
City Attorrne
'ZIA-
finance
rperson.
R 5420
u
EXHIBIT A
A G R E E M F. N T
THIS AGREEMENT, dated JULY 1. 1984 for the convenience of the parties
hereto, is between the CITY OF SAN LUIS OBISPO, a chartered municipal cor-
poration (referred to herein as "City ") and CASA SOLANA, INC ,
a non - profit corporation (referred to herein as CASA SOLANA
WITNESSETH:
WHEREAS, CASA SOLANA has requested City to contribute to payment
of first and last month's rent uoonlocat.ion of su.itable home for alcoholic women ,
said program as more fully described in Exhibit "B" attached hereto and
WHEREAS, said services will be available to residents of the City, thereby
serving both a public and municipal purpose:
NOW, THEREFORE, City and CASA SOLANA , for and in consideration of
the mutual benefits, promises and agreements set forth herein, do agree as
follows:
1• CASA SOLANA agrees to make its services as described in Exhibit "B ",
attached hereto and incorporated herein, available to residents of the City
of San Luis Obispo on a regular basis for the period 7/1/84 - 6/30/85
2. CASA SOLANA will provide City with periodic summary reports and
a final repoit, describing the type and,quantit,y of services provided and
listing funds received by CASA SOLANA from other sources. Said reports
shall be in the form of Exhibit "C ", attached hereto and incorporated herein,
or in such form as shall be approved by the Human Relations Commission or
its staff. (Exhibit "C" attached)
3• CASA SOLANA and all of its agents, representatives, participants in
any manner in the performance of CASA SOLANA'S,_ obligations and
duties hereunder shall be employees, independent contractors, or volunteers
for CASA SOLANA and shall not for any purposes be considered employees.
or agents of the City.
4• rASA Sn1ANA agrees to hold City harmless, and to defend City against,
from and in any claim, action, proceeding or hearing wherein the allegation
charging liability on the part of the City as a result of any act or omis-
sion, negligent or otherwise, of CASA SOLANA
5. City agrees to pay CASA SOLANA on a one -time only grant, the sum of
($2500.00 ), payable in twelve monthly payments or if deemed appropriate
by the Human Relations Commission, a one -time payment for the full amount
during said period, or, bi- monthly payments for the full amount during
said period.
6. The City Council may by motion terminate this agreement at its sole
discretion after a public hearing and upon ten (10) days written notice to
CASA SOLANA Said termination shall be effective 30 days after City
mails notice of termination of CASA SOLANA_ agreement. Any
funds not paid pursuant to Paragraph 5, above, shall revert to City upon
said termination.
7. For purposes of notice under this agreement, all notices shall be con-
sidered effective upon being sent by certified mail to the following ad-
dresses;
City: City Clerk CASA SOLANA, INC CASA SOLANA,INC
PO Box 321 PO BOX 3302
San Luis Obispo, Ca. 93406 SAN LUIS OBISPO, CA 93403
IN WITNESS WHEREOF, the parties hereto
their proper officers duly authorized.
, o
have executed this Agreement by
Ddc it A
Page 2
ATTEST:
�91111�d, L,4
CITY Cl= PAMELA VOGES
CITY OF SAN LUIS OBISPO
EXHIBIT B
III. PROGRAM OBJECTIVES
Casa Solana (Suns ne louse) is to be a community based peer group oriented, non-
medical rehabilitation facility in San Luis Obispo that will provide services,
food and shelter in a warm, supportive, non - drinking, family -like atmosphere to
women whose primary problem is alcoholism. Volunteer "Sunshine Women" will serve
as sponsors, furnish transportation to community services and resources and
function as a follow- through support group. Program goals are twofold: to assist
each resident in attaining a satisfying, autonomous life style free from alcohol
dependency and to offer the women alcoholics of SLID county a warm, supportive
environment in which to recover and discover themselves. A primary recovery prog-
ram, 30 days or longer, is planned to serve approximately 130 alcoholic women
a year. The program will assist and aid the residents through group and individ-
ual alcoholism education, recovery planning, reality oriented coping skills,
social relationships and recreational activities. Total individual involvement
will be required. with emphasis on responsible behavior to facilitate self
respect, enabling the resident to return to the mainstream of life with dignity.
Objectives and activities to achieve the purpose and goals of Casa Solana, Inc.
will be specific, measurable, achievable, realistic and time bound.
Further objectives are a) to increase to 40 hours per week the number of hours
of gainful employment of at least 30% of the residents within five months after
completing the program b) to maintain 100% residents' attendance at all weekly
group meetings provided by the program for individuals in the first 30 days of
residency c) to increase to at least 20% the number of residents who have
moved on to planned supportive recovery after at least 45 days after becoming a
resident d) to decrease by 80% the number of arrests for alcohol related
offenses for those persons who complete this program e) to increase by 80% the
number of residents who attend Alcoholics Anonymous meetings at least once a
week for at least one year after becoming a resident f) to increase the number
of residents who attend Casa Solana Sunshine Women meetings or social events by
20% per month for 12 months after becoming involved in the program g) to in-
crease to at least 20% the number of residents involved in vocational training
and education programs at least five months after completing the program.
IV. METHODS
Casa So ana, nc. is currently seeking and inspecting suitable hones which will
meet all requirements for licensing and state certification of recovery homes to
rent, lease or buy in San Luis Obispo. The board.of directors is a working board
competent to fill staff positions on a volunteer basis should the need arise.
Within reason, the residents will be responsible for household chores, maintenance
and general upkeep of the hone as well as implementation of the recovery program.
This will be..accomplished through a Resident's Council (see attached organizational
chart). Residents will be assisted in formulating their own recovery plan, new
residents will be provided with opportunities for self - discovery through alcohol
education, spiritual growth, life skills, sex education and individual support,
resocialization of the resident by participation in community and home recreation-
al activities and involvement with self -help groups, aid the resident in developing
her job skills by utilizing vocational rehabilitation and educational programs,
assistance in becoming less dependent by creating a living situation in which they
assume res onsibilit for the tasks within the program and participate in the
internal policy making of the home. residents families will be encouraged to
actively - participate in program activities and residents will be encouraged to
continue their participation in the program after discharge by a program follow -
through and membership in "Sunshine Women ", groups of former residents. social
activities and volunteer services with the program.
EXHIBIT C
GUIDELINES FOR REPORTING
City of San Luis Obispo
Grants -.in -Aid Funds
PHILOSOPHIC ASSUMPTION: Aim to help people to help themselves.
GENERAL GUIDELINES:
As you know, funded agencies are paid with City of San Luis Obispo
taxpayer's money. As such, we are all required to be accountable
for these funds. Accountability will be achieved through the
following methods:
1. Liason Program: The HRC, through the Commissioners or
staff, will be in contact with the funded program on a
regular basis to identify areas.of concern and /or
to provide a resource for each program funded.
2. Periodic Reports will be due to the HRC. The release of
funds shall be contingent on the reciept of a complete
report. Guidelines for such reports shall be as deemed
appropriate by the HRC.*
3. Fiscal Year-End Reports shall be the responsibility of
each funded agency, and shall be due by July 30, 1984.
Said report shall consist of a synopsis of previous
statistical reporting and an overall narrative of
program operations during the fiscal year. This report
will allow the HRC to present an accurate reflection
of how City Grants -in -Aid funds were used during the fiscal
year to the City Council.
4. Documentation: Through the use of a standardized form
supplied to each funded agency by the HRC, programs will
be required to categorically display their use of
city funds. While supporting documentation is not
necessarily required within the reporting guidelines,
it is necessary to have such documentation on hand in
order to satisfy any need for such documentation.
5. Annual Audit: If necessary, the agency must provide for
an annual audit by an independent auditor mutually
agreed upon.
Through the use of this system, you can aid us to be accountable
to the taxpayers of the City. Your cooperation is very much appreciated.
As always, the HRC and staff are available for help and consultation
whenever the need arises.
*See Agency Periodic Report - Specific Guidelines
EXHIBIT C
I► I1! I! IIIIIIIIIIIII�I���P��������� 'I�Ih lilllll Illi� � �
��:: ��� ►� a of Say Us ®aSpo
HUMAN RELATIONS COMMISSION • 979 PALM STREET
—= _1- L.- .____•- Post Office Box 321 • San Luis Obispo, CA 934060321 • 805!544.3050
AGENCY PERIODIC REPORT FORMAT:
SPECIFIC GUIDELINES
Periodic reports shall be due as specified on an agency -by- agency basis.
Reports shall include the information outlined belwo for the preceding
period.
INCLUDE IN THE PERIODIC REPORT:
1. ADMINISTRATORS'_S REPORT: Brief synopsis of previous period's events,
including changes, highlights, and activities.
2. FINANCIAL REPORT(S): agency's overall financial report as prepared
monthly, including all program income and expenditure.
3. REPORT OF EXPENDITURE.OF CITY FUNDS: according to form provided
by HRC.
4. STATISTICAL SURVEY: number of clients.served, city of origin, nature
of services provided; any other statistics regularly kept by agency.
5. BOARD OF DIRECTORS: minutes for previous month(s), notification of
meeting dates.
6. FINAL REPORT: Due one month after the close of the fiscal year. Should
be a brief cummulative report including all of the above components
except for duplicated Board minutes, with overall narrative as to the
progress of the funded program during the course of the grant period.
Emphasis on success of meeting objectives outlined in the grant proposal.
EXHIBIT C
SPECIFIC GUIDELINES - CASA SOLANA, INC FISCAL YEAR 84 -85
Submit monthly reports including Administrator's report, financial report, and
Board of Director's minutes. Upon location of a suitable rental, submit
reimbursement request for the total grant award, $2$00:00. Continue to
submit monthly reports including report of expenditure of City funds and
statistical survey as that becomes appM cable. The Human Relations Commission
will provide liaison contact for the period of the grant.
,--�t"A-
f
1
V
RESOLUTION NO. 5419` (1.984 Series.)
A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO
APPROVING AN AGREEMENT BETWEEN THE CITY AND FRIENDS OF CASA DE VIDA
TO PROVIDE TWELVE HUNDRED FIFTY DOLLARS ($11250.00)
FOR SERVICES PROVIDED FROM JULY 1, 1984 - JUNE 30, 1985-
BE IT RESOLVED by the Council of the City of San Luis Obispo as follows:
SECTION 1. That certain agreement, attached hereto, and marked Exhibit "A"
and incorporated herein by reference; between the City of San Luis Obispo and
FRIENDS OF CASA _DE_V I DA
SECTION Z. The City Clerk shall furnish a copy of this resolution and a copy
of the executed agreement approved by it to: FRIENDS nF CASA DF -VIDA
Human Relations Commission., City's Finance Director.
On a motion of Caunc -ilman Griffin _ -_, seconded by Councilman Dunin
and on the following roll call vote:
AYES: Councilmembers Griffin, Dunin and Mayor Billig
NOES: None
ABSENT:
the foregoing
198 4.
Councilmembers Davey and Settle
resolution was passed and adopted this 17th day of july
R 541,9;
EXHIBIT A
A G R F. E M F. N T
THIS AGREEMENT, dated Jl1LY 1, 1984 for the convenience of the parties
hereto, is between the CITY OF SAN LUIS OBISPO, a chartered municipal cor-
poration (referred to herein as "City ") and FRIENDS OF CASA DE VIDA, INC ,
a non- profit corporation (referred to herein as CASA DE VIDA ,) .
WITNESSETH:
WHEREAS, CASA DE VIDA has requested City to contribute to the
r,j,r.F, aP r,f a r�nm iirPr fnr Pducatinnal and recreational programming for dicablod eliPnts.
said program as -more fully described in Exhibit "B" attached hereto and
WHEREAS, said services will be available to residents of the City, thereby
serving both a public and municipal purpose:
NOW, THEREFORE, City and CASA OF VIDA- ., for and in consideration of
the mutual benefits, promises and agreements set forth herein, do agree as
follows:
1. rACA DF VIDA- agrees to make its services as described in Exhibit "B ",
attached hereto and incorporated herein, available to residents of the City
of San Luis Obispo on a regular basis for the period 7/1/84- 6/30/85
2. rASA DF VIDA will provide City with periodic summary reports and
a final report, describing the type and,quantity of services provided and
listing funds received by CASA DE VIDA from other sources. Said reports
shall be in the form of Exhibit "C ", attached hereto and incorporated herein,
or in such form as shall be approved by the Human Relations Commission or
its staff. (Exhibit "C" attached)
3. CASA DF VIDA and all of its agents, representatives, participants in
any manner in the performance of CASA DE VIDA'S , obligations and
duties hereunder shall be employees, independent contractors, or volunteers
for rASA DF VInA and shall not for any purposes be considered employees
or agents of the City.
4. racA nF VIDA agrees to hold City harmless, and to defend City against,
from and in any claim, action, proceeding or hearing wherein the allegation
charging liability on the part of the City as a result of any act or omis-
sion, negligent or otherwise, of CASA DE VIDA
5. City agrees to pay CASA DE VIDA on a one -time only grant, the sum of
($1250.00 )• payable in twelve monthly payments; or if deemed appropriate
by the Human Relations Commission, a one -time payment for the full amount
during.said period, or, bi- monthly payments for the full amount during
said period.
6. The City Council may by motion terminate this agreement at its sole
discretion after a public hearing and upon ten (10) days written notice to
CAA nE I/InA_ Said termination shall be effective 30 days after City
mails notice of termination of rASA DF VIDA agreement. Any
funds not paid pursuant to Paragraph 5, above, shall revert to City upon
said termination.
7. For purposes of notice under this agreement, all notices shall be con-
sidered effective upon being sent by certified mail to the following ad-
dresses;
City: City Clerk FRIENDS OF CASA DE VIDA Casa de Vida
PO Box 321 879 Meineckp
San Luis Obispo, Ca. 93406 San Lijig Obispo- CA
93401
IN WITNESS WHEREOF, the parties hereto have executed this Agreement by
their proper officers duly authorized.
By:
By:
Exhibit A
Page 2
')
CITY OF SAN LUIS OBISPO
/ IZ44"� -
CITY CLERK IPAMA VOGES
I
EXHIBIT B
into the daily curriculum used to educate the residents who remain
on the premises for day programming. It will also be used to aug-
ment the recreational program which runs from 3:00pm to 7:30pm,
Monday thru Friday and all day Saturday and Sunday.
The need for such a system has been established, at quarterly inter-
vals for over 1 year now, based on input from staff and clients.
These quarterly meetings are held to arrange activities and goals to
be worked towards for the coming 3 months. Of the 99 clients who
reside at Casa de Vida, we have determined that 77 of them could
fully utilize a. computer system, with software designed to provide
educational instruction and leisure skill development.
In a classroom setting a computer functions, at the very least, as
a typewriter which provides the opportunity for clear.expression to
persons handicapped in this regard. Used to its fullest measure, a
computer becomes the educational tool on which color recognition,
number recognition, simple math and time telling skills can be taught
in an age appropriate manner. Additionally, our relationship with
Cal Poly is so well established that the development of specific pro-
grams for our horticultural element and independent living skills
classes could easily be arranged as senior projects for the students.
A computer leisure program for this population would be an age- appro-
priate activity that could be easily transferred into the community.
For example many coin- operated video computer games have been installed
in community centers like shopping malls, game arcades, and fast food
restaurants. These features make video games an excellent opportunity
for involving our severly handicapped population in a range of com-
munity leisure environments. If a client learned these skills he
would take another step towards independence._
It has been proven that appropriate play participation and training
directly relates to increases in skill levels in a variety of other
curriculum areas. A student stimulated through leisure time pursuits
could increase his horizons and abilities and taught at a community
setting like work, a training center or school. Also, we have studied
the fact that increases in appropriate play behavior directly relate
to decreases in negative and inappropriate behavior. Additionally
we have found that self - initiated constructive use of leisure time has
been a major factor in the successful move of clients to a more
independent living environment. And,;`finally, engaging in enjoyable
and preferred leisure activities is essential to the quality of life
and is consistant with the normalization process of learning and the
philosophy of the city of San Luis Obispo.
PROGRAM OBJECTIVES AND METHODS
The primary objective in both the educational and recreational
EXHIBIT B
component is to enable the residents to grow and continue to move
towards independence within their home and community at large.
By the end of the 1 year, 15 of our 30 day program.students will
successfully complete 2 of the 5 software programs, specifically
dealing with pre - academic skills. The remaining 15 will use the
computer at least 1 time weekly and will have computer programs
specifically designed for them in the area of self help skills. By
the end of 9 months, we will have solicited the aid of at least 2
Cal Poly students to develop a basic horticultural program /game,
and self help skills game to augment their curriculum.
Monitoring will be accomplished through our established means - the
writing of "specific goals and objectives for each client, with ad-
ditional written monthly progress summaries.
The clients who will learn leisure skills from the computer will be
17 residents of Casa de Vida. our recreation.program has 6 staff
members, each of whom is experienced in teaching leisure skills in
a task analysis form.
Our recreation staff will train our clients in the use of the com-
puter for leisure time pursuits on a one to one basis. Staff will
keep accurate records of progress or regression through charting
procedures already stated. Specific recreation objectives are
made in the individual chart. A summary of the clients' growth or
regression is required on a monthly basis, and is reviewed by a team
of professionals on a bi- annual basis.
We expect that 15 of the clients will be able to transfer these
newly learned leisure skills to other community environments in the
city such as: the San Luis Obispo Recreation Center, shopping
centers, game arcades, and fast food restaurants within 6 months.
Another group of 20 will be able to transfer these skills at the
end of 1 year. These remaining will use the computer in house as a
leisure skill under supervision.
We will interface with other school programs throughout the county
which have computers and software appropriate to our needs to
arrange a borrowing system mutually agreeable to both parties.
FUTURE FUNDING
There will be no need for further city funding for this project, as
will be purchased through funds raised by
any additional software
the.Friends of Casa de Vida. This is a one time only request for
funding.
EXHIBIT C
GUIDELINES FOR REPORTING
City of San Luis Obispo
Grants -in -Aid Funds
PHILOSOPHIC ASSUMPTION: Aim to help people to help themselves.
GENERAL GUIDELINES:
As you know, funded agencies are paid with City of San Luis Obispo
taxpayer's money. As such, we are all required to be accountable
for these funds. Accountability will be achieved through the
following methods:
1. Liason Program: The HRC, through the Commissioners or
staff, will be in contact with the funded program on a
regular basis to identify areas of concern and /or
to provide a resource for each program.funded.
2. Periodic Reports will be due to the HRC. The release of
funds shall a contingent on the reciept of a complete
report. Guidelines for such reports shall be as deemed
appropriate by the HRC.*
3. Fiscal Year -End Reports shall be the responsibility of
each funded agency, and shall be due by July 30, 1984.
Said report shall consist of a synopsis of previous
statistical reporting and an overall narrative of
program operations during the fiscal year. This report
will allow the HRC to present an accurate reflection
of how City Grants -in -Aid funds were used during the fiscal
year to the City Council.
4. Documentation: Through the use of a standardized form
supplied to each funded agency by the HRC, programs will
be required to categorically display their use of
city funds. While supporting documentation is not
necessarily required within the reporting guidelines,
it is necessary to have such documentation on hand in
order to satisfy any need for such documentation.
5. Annual Audit: If necessary, the agency must provide for
an annual audit by an independent auditor mutually
agreed upon.
Through the use of this system, you can aid us to be accountable
to the taxpayers of the City. Your cooperation is very much appreciated.
As always, the HRC and staff are available for help and consultation
whenever the need arises.
*See Agency Periodic Report - Specific Guidelines
EXHIBIT C
III! II! IIII�IIIIIIIIIIIIIII����� '���hl° ►III Ilia �III��
m ..; ! _ city of san Us oB,spo
n- M.— TG" '3 HUMAN RELATIONS COMMISSION • 979 PALM STREET
.....�.. 4 W^t ttitn�
»__ !a__e i' Post Office Box 321 • San Luis Obispo, CA 93406-0321 • 805/544.3050
AGENCY PERIODIC REPORT FORMAT:
SPECIFIC GUIDELINES
Periodic reports shall be due as specified on an agency-by- agency basis.
Reports shall include the information outlined belwo for the preceding
period.
INCLUDE IN THE PERIODIC REPORT:
1. ADMINISTRATORS'S REPORT: Brief synopsis of previous period's events,
including changes, highlights, and activities.
2. FINANCIAL REPORT(S): agency's overall financial report as prepared
monthly, including all program income and expenditure.
3. REPORT OF EXPENDITURE OF CITY FUNDS: according to form provided
by HRC.
4. STATISTICAL SURVEY: number of clients served, city of origin, nature
of services provided; any other statistics regularly kept by agency.
5. BOARD OF DIRECTORS: minutes for previous month(s), notification of
meeting dates.
6.. FINAL REPORT: Due one month after the close of the fiscal year. Should
be a brief cummulative report including all of the above components
except for duplicated Board minutes, with overall narrative as to the
progress of the funded program during the course of the grant period.
Emphasis on success of meeting objectives outlined in the grant proposal.
EXHIBIT C
SPECIFIC GUIDELINES - FRIENDS OF CASA DE VIDA FISCAL YEAR 84 -85
Reimbursement upon purchase of computer equipment. Report on program according
to "Periodic Report Format" due September 30, December 30, March 30, and
the final report is due July 30, 1985. The Human Relations Commission will
provide a liaison contact for grant period. Total grant amount of $1250.00
•
fir
RESOLUTION NO. . 541& ( 1984Serles) ..
A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO
APPROVING AN AGREEMENT BETWEEN THE CITY AND MIDDLEHOUSE
TO PROVIDE SIX HUNDRED DOLLARS ($600.00 )
FOR SERVICES PROVIDED FROM JULY 1, 1984 - JUNE 30, 1985=
BE IT RESOLVED.by the Council of the City of San Luis Obispo as follows:
SECTION 1. That certain agreement, attached hereto, and marked Exhibit "A"
and incorporated herein by reference, between A he City of San Luis Obispo and
MIDDLEHOUSE
SECTION 2. The City Clerk shall furnish a copy of this resolution and a copy
of the executed agreement approved by it to: MIDDLEHOUSE
Human Relations Commission, City's Finance Director.
On a motion of Councilman Griffin seconded by Councilman D min
and on the following roll call vote:
AYES: Councilmembers Griffin, Dunin and Mayor Billig
NOES: None
ABSENT: Councilmembers Dovey and Settle
the foregoing resolution was passed and adopted this ' 17rh day of 1„13,
1984.
R 5418
EXHIBIT A
a A G R E E M E T
THIS AGREEMENT, dated _,illy 1, 1984 for the convenience of the parties
hereto, is between the CITY OF SAN LUIS OBISPO, a chartered municipal cor-
poration (referred to herein as "City ") and M1nnl.FHn1J9F
a non- profit corporation (referred to herein as MlnntFmuq .)
WITNESSETH:.
WHEREAS, M,nntFHnucF- has requested City to contribute to t•hP
said program as more fully described in Exhibit "B" attached hereto and
WHEREAS, said services will be available to residents of the City, thereby
serving both a public and municipal purpose:
NOW, THEREFORE, City and MIDDLEHOUSE , for and in consideration of
the mutual benefits, promises and agreements se.t forth herein, do agree as
follows:
1. - minOLEunncF agrees to make its services as described in Exhibit "B ",
attached hereto and incorporated herein, available to residents of the City
of San Luis Obispo on a regular basis for the period .7/1/84- 6/30/85
2• M inn, FurnicF -- will provide City with 'r- r;nd;c summary reports and
a final report, describing the type and,quantity of services provided and
listing funds received by MtnnlFHnusF from other sources. Said reports
shall be in the form of Exhibit "C ", attached hereto and incorporated herein,
or in such form as shall be approved by the Human Relations Commission or
its staff. (Exhibit "C" attached)
3. M,nn,cuOUSP and all of its agents, representatives, participants in
any manner in the performance of M, nn,FHn„cFIg , obligations and
duties hereunder shall be employees, independent contractors, or volunteers
for "!ffLU USf and shall not for any purposes be considered employees
or agents of the City.
4. MIDO- LEHOUSE agrees to hold City harmless, and to defend City against,
from and in aFiy claim, action, proceeding or hearing wherein the allegation
charging liability on the part of the City as a result of any act or omis-
sion, negligent or otherwise, of MIDDLEHOUSE
5. City agrees to pay MIDDLEH_0_USE on a one -time only grant, the sum of
( $60.00)' payable in twelve monthly payments, or if deemed appropriate
by t e Human Relations Commission, a one -time payment for the full amount
during said period, or, bi- monthly payments for the full amount during
said period.
6. The City Council may by motion terminate this agreement at its sole
discretion after a public hearing and upon ten (10) days written notice to
MIDDLEHOUSE Said termination shall be effective 30 days after City
mails notice of of m i nrm cu agreement. Any
funds not paid pursuant to Paragraph 5, above, shall revert to City upon
said termination.
7. For purposes of notice under this agreement, all notices.shall be con-
sidered effective upon being sent by certified mail to the following ad-
dresses;
City: City Clerk
PO Box 321
San. Luis Obispo, Ca. 93406
MIDDLEHOUSE MIDDLEHOUSE
PER L-=1111049M
.: •.
IN WITNESS WHEREOF, the parties hereto have executed his Agreement by
their proper officers duly authorized.
By
By:
Exhibit A
Page 2
CITY OF SAN LUIS OBISPO
CITY CLERK PAMELA VOMS
L
EXHIBIT B
-2-
2. PROBLEMS AND NEEDS: Since the start of Middlehouse, much
of the equipment has been replaced from time to time, often
with used equipment. At this time a refrigerator is in such
condition that it is essential it be replaced from a sanita-
tion as well as a mechanical standpoint.
3. PROGRAM OBJECTIVE: The objective of the home is to con-
tinue to be able to offer a place for persons to reside,
temporarily, to receive consultation, and to start to restruc-
ture their lives, from the effects of alcoholism. It is
absolutely necessary to have food refrigeration to do this.
4. METHODS: If this grant is approved, a new refrigerator
will be purchased of adequate size, for the capacity of the
home, and placed in use in the facility.
The residents are provided with a room in which to sleep and
keep personal belongings (usually two to a room), and
necessary meals.
The customary practice at Middlehouse is to prepare a hot,
wholesome meal each evening. Cooking and refrigeration
facilities are made available to all residents in order that
they may prepare their own breakfast and lunch from foods
available in the kitchen.
The use of alcohol or any intoxicating medications is not
allowed. Overnight or weekend absences from Middlehouse is
not permitted until a person is totally sober and free from
intoxicating medications for over 30 days.
EXHIBIT C
GUIDELINES FOR_REPORTING
City of San Luis Obispo
Grants -in -Aid Funds
PHILOSOPHIC ASSUMPTION: Aim to help people to help themselves.
GENERAL GUIDELINES.:
As you know, funded agencies are paid with City of San Luis Obispo
taxpayer's money. As such, we are all required to be accountable
for these funds. Accountability will be achieved through the
following methods:
1. Liason Program: The HRC, through the Commissioners or
staff, will be in contact with the funded program on a
regular basis to identify areas of concern and /or
to provide a resource for each program funded.
2. Periodic Reports will be due to the HRC. The release of
funds shall be contingent on the reciept of a complete
report. Guidelines for such reports shall be as deemed
appropriate by the HRC.*
3. Fiscal Year -End Reports shall be the responsibility of
each funded agency, and shall be due by July 30, 1984.
Said report shall.consist of a synopsis of previous
statistical reporting and an overall narrative of
program operations during the fiscal year. This report
will allow the HRC to present an accurate reflection
of how City Grants -in -Aid funds were used during the fiscal
year to the City Council.
4. Documentation: Through the use of a standardized form
supplied to each funded agency by the HRC, programs will
be required to categorically display their use of
city funds. While supporting documentation is not
necessarily required within the reporting guidelines,
it is necessary to have such documentation on hand in
order to satisfy any need for such documentation.
5. Annual Audit: If necessary, the agency must provide for
an annual audit by an independent auditor mutually
agreed upon.
Through the use of this system, you can aid us to be accountable
to the taxpayers of the City. Your cooperation is very much appreciated.
As always, the HRC and staff are available for help and consultation
whenever the need arises.
*See Agency Periodic Report - Specific Guidelines
EXHIBIT C
��II!IIIIII Illlllllllllll�;l��������1����p
__ �,� �_ city Or Sa1'1 LUIS OB1Sp0
HUMAN RELATIONS COMMISSION • 979 PALM STREET
•�;��.� .� I.. � m ni it
Post Office Box 321 • San Luis Obispo. CA 934060321 • 805/544 -3050
AGENCY PERIODIC REPORT FORMAT:
SPECIFIC GUIDELINES
Periodic reports shall be due as specified on an agency-by- agency basis.
Reports shall include the information outlined belwo for the preceding
period.
INCLUDE IN THE PERIODIC REPORT:
1. ADMINISTRATORS'S REPORT: Brief synopsis of previous period's events,
including changes, highlights, and activities.
2. FINANCIAL REPORT(S): agency's overall financial report as prepared
monthly, including all program income and expenditure.
3. REPORT OF EXPENDITURE OF CITY FUNDS: according to form provided
by HRC.
4. STATISTICAL SURVEY: number of clients served, city of origin, nature
of services provided; any other statistics regularly kept by agency.
5. BOARD OF DIRECTORS: minutes for previous month(s), notification of
meeting dates.
6. FINAL REPORT: Due one month after the close of the fiscal year. Should
be a brief cummulative report including all of the above components
except for duplicated Board minutes, with overall narrative as to the
progress of the funded program during the course of the grant period.
Emphasis on success of meeting objectives outlined in the grant proposal.
EXHIBIT C
SpFCIFIC.GUIDELINES - MIDDLEHOUSE'
Reimbursement of total grant award
Final report according to "Periodic
The Human Relations Commission will
grant period.
FISCAL YEAR 84 -85
of $600 upon purchase of a refridgerator.
Report Format" due MY 30, 1985•
provide a liaison contact for the
! O
i
RESOLUTION NO. 5417 (1984 Series)
A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO
APPROVING AN AGREEMENT BETWEEN THE CITY AND RAPE CRISIS CENTER
TO PROVIDE FOUR HUNDRED DOLLARS ($400.00 )
FOR SERVICES PROVIDED FROM JULY 1, 1984 - JUNE 30, 1985
BE IT RESOLVED by the Council of the City of San Luis Obispo as follows:
SECTION 1. That certain agreement, attached hereto, and marked Exhibit "A"
and incorporated herein by reference, between the City of San Luis Obispo and
RAPF CRISIS CFNTFR
SECTION 2. The City Clerk shall furnish a copy of this resolution and a copy
of the executed agreement approved by it to: RAPE CRISIS-CENTER
Human Relations Commission, City's Finance Director.
On a motion of Councilman Griffin seconded by Councilman Dunin
and on the following roll call vote:
AYES: Councilmembers Griffin, Dunin and Mayor Billig
NOES: None
ABSENT: Councilmembers Dovey and Settle
the foregoing resolution was passed and adopted this .17th day of July ,
1984.
R 5417
F.
EXHIBIT A
A G R E E M F. N T
THIS AGREEMENT, dated JULY 1. 1984 for the convenience of the parties
hereto, is between the CITY OF SAN LUIS OBISPO, a chartered municipal cor-
poration (referred to herein as "City ") and RAPE CRISIS CENTER ,
a non - profit corporation (.referred to herein as RAPE CRISIS CENTER I).
WITNESSETH:
WHEREAS, RAPE CRISIS CENTERhas requested City to contribute to the
nnrehnca of a gIMP nroiector for the in-school _ educational program
said program as more fully described in Exhibit "B" attached hereto and
WHEREAS, said services will be available to residents of the City, thereby
serving both a public and municipal purpose:
NOW, THEREFORE, City and RAPE CRISIS CENTER , for and in consideration of
the mutual benefits, promises cad agreements set forth herein, do agree as
follows:
1. RAPE CRISIS - CENT ERagrees to make its services as described in Exhibit "B ",
attached hereto and incorporated herein, available to residents of the City
of San Luis Obispo on a regular basis for the period 7/1/84 - 6/30/85
2- RAPE CRISIS CENTERwill provide City with periodic summary reports and
a final report, describing the type and,quanti.ty of services provided and
listing funds received by RAPE CRISIS CENTERfrom other sources. Said reports
shall be in the form of Exhibit "C ", attached hereto and incorporated herein,
or in such form as shall be approved by the Human Relations Commission or
its staff. (Exhibit "C" attached)
3. RAPE CRISIS CENTEgnd all of its agents, representatives, participants in
any mannei in the performance of RAPE CRISIS CENTER'S obligations and
duties hereunder shill be employees, independent contractors, or volunteers
for RAPE CRISIS CENTEqknd shall not for any purposes be considered employees
or agents of the City.
4. RAPF rRISIS CENTERagrees to hold City harmless, and to defend City against,
from and in any claim, action, proceeding or hearing wherein the allegation
charging liability on the part of the City as a result of any act or omis-
sion, negligent or otherwise, of RAPE CRISIS CENTER
5. City agrees to pay RAP €Fk� &'_S on a one -time only grant, the sum of
( $400.00), payable in twelve monthly payments; or if deemed appropriate
by the Human Relations Commission, a one -time payment for the full amount
during said period, or, bi- monthly payments for the full amount during
said period.
6. The City Council may by motion terminate this agreement at its sole,
dsscretion after a public hearing and upon ten (10) days written notice to
RAPF rRISIS CENTER • Said termination shall be effective 30 days after City
mails notice of termination of RAPE CRISIS CENTER agreement. Any
funds not paid pursuant to Paragraph 5, above, shall revert to City upon
said termination.
7. For purposes of notice under this agreement, all notices shall be con-
sidered effective upon being sent by certified mail to the following ad-
dresses;
City: City Clerk RAPE CRISIS CENTER: RAPE CRISIS CENTER
PO Box 321 Room 455,COUNTY GOVERNMENT CENTER
San Luis Obispo, Ca. 93406 SAN LUIS OBISPO. CA 91408
IN WITNESS WHEREOF, the parties hereto have executed this Agreement by
their proper officers duly authorized.
By: B
Exhibit A
Page 2
l'
CITY CLERK PAMELA VOMS
CITY OF SAN LUIS OBISPO
r n
I J--n
0 IE C. BILLIG
INTRODUCTION
f�
EXHIBIT B
The San Luis Obispo .Rape Crisis Center is the only private,
non - profit organization .in the County which provides direct crisis
intervention services to victims of sexual assault and domestic
violence 24 hours- a day. San Luis Obispo has been the home of
the Rape Crisis Center since 1975• The Rape Crisis Center was
the only agency which existed for the sole purpose of aiding
sexual assault victims. Since that time, a protocol was developed
by the Rape Crisis Center, District Attorney's Office, General
Hospital and law enforcement agencies throughout San Luis Obispo
County for the purpose of coordinating a team approach to sexual
assault victim intervention. Services of our program include,
but are not limited tot emotional support, crisis intervention,
child care, food, shelter and clothing, contacting friends,
relatives, or employers, transportation, court escort, professional
counseling, and i,ublic education.
II. PROGRAM OBJECTIVES
Our proposed objectives for the purpose of this grant are:
1. To design and produce a comprehensive slide -show
presentation on the dynamics of sexual assault, in-
cluding a historical and sociological overview of this
subject matter.
2. To present this educational presentation to 1,200
students at Laguna Junior High School and 1,500 stu-
dents at San Luis Obispo High School during school
calender year 1984 -85.
3. To present this educational presentation to 500 women
who belong to service clubs and/or church groups in
San Luis Obispo.
4. To present this educational presentation to 250 women
at..ociated with Cal Poly sororities.
5. To print 5,000 child sexual abuse prevention/education
pamphlets for parents whose children have participated
in our Child Sexual Abuse Prevention Program at
San Luis Obispo elementary schools.
6. To provide each San Luis Obispo elementary school
principal with these pamphlets for distribution to
all families in their schools. We estimate this
amount to be 2.500.
EXHIBIT C
GUIDELINES FOR REPORTING
City of San Luis Obispo
Grants -in -Aid Funds
PHILOSOPHIC ASSUMPTION: Aim to help people to help themselves.
GENERAL GUIDELINES:
As you know, funded agencies are paid with City of San Luis Obispo
taxpayer's money. As such, we are all required to be accountable
for these funds. Accountability will be achieved through the
following methods:
1. Liason Program: The ARC, through the Commissioners or
staff, will be in contact with the funded program on a
regular basis to identify areas of concern and /or
to provide a resource for each program funded.
2. Periodic Reports will be due to the HRC. The release of
funds shall be contingent on the reciept of a complete
report. Guidelines for such reports shall be as deemed
appropriate by the HRC.*
3. Fiscal Year -End Reports shall be the responsibility of
each funded agency, and shall be due by July 30, 1984.
Said report shall consist of a synopsis of previou "s
statistical reporting and an overall narrative of
program operations during the fiscal year. This report
will allow the HRC to present an accurate reflection
of how City Grants -in -Aid funds were used during the fiscal
year to the City Council.
4. Documentation: Through the use of a standardized form
supplied to each funded agency by the HRC, programs will
be required to categorically display their use of
city funds. while supporting documentation is not
necessarily required within the reporting guidelines,
it is necessary to have such documentation on hand in
order to satisfy any need for such documentation.
5. Annual Audit: If necessary, the agency must provide for
an annual audit by an independent auditor mutually
agreed upon.
Through the use of this system, you can aid us to be accountable
to the taxpayers of the City. Your cooperation is very much appreciated.
As always, the HRC and staff are available for help and consultation
whenever the need arises.
*See Agency Periodic Report - Specific Guidelines
( 1
EXHIBIT C
gill !d!Illllllllllll�ll��������i�� �IIIh�III II �I� � � ����
city ®f san lu s oB sp o
WIN Z-1-0 11 HUMAN RELATIONS COMMISSION • 979 PALM STREET
Post Office Box 321 • San Luis Obispo, CA 93a0E0321 • 8051544.3050
AGENCY PERIODIC REPORT FORMAT:
SPECIFIC GUIDELINES
Periodic reports shall be due as specified on an agency-by- agency basis.
Reports shall include the information outlined belwo for the .preceding
period.
INCLUDE IN THE PERIODIC REPORT:
1. ADMINISTRATORS'S REPORT: Brief synopsis of previous period's events,
including changes, highlights, and activities.
2. FINANCIAL REPORT(S): agency's overall financial report as prepared
monthly, including all program income and expenditure.
3. REPORT OF EXPENDITURE OF CITY FUNDS: according to form provided
by HRC.
4. STATISTICAL SURVEY: number of clients served, city of origin, nature
of services provided; any other statistics regularly kept by agency.
5. BOARD OF DIRECTORS: minutes for previous month(s), notification of
meeting dates.
6. FINAL REPORT: Due one month after the close of the fiscal year. Should
be a brief cummulative report including all of the above components
except for duplicated Board minutes, with overall narrative as to the
progress of the funded program during the course of the grant period.
Emphasis on success of meeting objectives outlined in the grant proposal.
EXHIBIT C
SPECIFIC GUIDELINES - RAPE CRISIS CENTER FISCAL YEAR 84 -85.
Reimbursement of $400.00 upon purchase of slide projector. A final report,
according to "Periodic Report Format" due July 30, 1985• The Human Relations
Commission will provide a liaison contact for.the grant period.
����- G� �✓ � �
��� C
�'.��
����
RESOLUTION.NO. 5416 ( 1984Series)
A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO
APPROVING AN AGREEMENT BETWEEN THE CITY AND MENTAL HEALTH ASSOCIATION
TO PROVIDE FOUR THOUSAND DOLLARS ( $4000.00)
FOR SERVICES PROVIDED FROM JULY 1, 1984 - JUNE 30, 1985.
BE IT RESOLVED by the Council of the City of San Luis Obispo as follows:
SECTION 1. That certain agreement, attached hereto, and marked Exhibit "A"
and incorporated herein.by.re.fereoce, between the City of San Luis Obispo and
Mental Health Association
SECTION 2. The City Clerk shall furnish a copy of this resolution and a copy
of the executed agreement approved by it to: Mental Health Association
Human Relations Commission, City's Finance Director.
On a motion of Councilman Griffin seconded by Councilman Dunin
and on the following roll call vote:
AYES:. Councilmembers Griffin, Dunin and Mayor Billig
NOES: None
ABSENT: Councilmembers Dovey and Settle
the foregoing resolution was passed and adopted this 17th day of
198 4
R 5416
�i EXHIBIT A
A G R E E M F. N T
THIS AGREEMENT, dated JULY 1. 1984 for the convenience of the parties
hereto, is between the CITY OF SAN LUIS OBISPO, a chartered municipal cor-
poration (referred to herein as "City ") and MENTAL HEALTH ASSOCIATION
a non - profit corporation (referred to herein as • MENTAL HEALTH ASSOC. ,)
WITNESSETH:
WHEREAS, MENTAL HEALTH ASSOChas requested City to contribute to construction _
said program as more fully described in Exhibit "B" attached hereto and
WHEREAS, said services will be available to residents of the City, thereby
serving both a public and municipal purpose:
NOW, THEREFORE, City and MENTAL HEALTH ASSOC. , for and in consideration of
the mutual benefits, promises and agreements set forth herein, do agree as
follows:
1•MENTAI HFAI TH_ ASSOC. agrees to make its services as described in Exhibit "B ",
attached hereto and incorporated herein, available to residents of the City
of San Luis Obispo on a regular basis for the period 7/1/84 - 6/30/85
2•MENTAI HFAITH ASSnC will provide City with periodic summary reports and
a final report, describing the type and,quantity of services provided and
listing funds received by MENTAL HEALTH ASSOC.from other sources. Said reports
shall be in the form of Exhibit "C ", attached hereto and incorporated herein,
or in such form as shall be approved by the Human Relations Commission or
its staff. (Exhibit "C" attached)
3• MENTAL HFAITH ASSnCand all of its agents, representatives, participants in
any manner in the performance of MENTAL HEALTH ASSOC. , obligations and
duties hereunder shall be employees, independent contractors, or volunteers
for mFmTAI- .HFAITH AccOend shall not for any purposes be considered employees
or agents of the City.
4. MENTAL HEALTH ASSOC-agrees to hold City harmless, and to defend City against,
from and in any claim, action, proceeding or hearing wherein the allegation
charging liability on the part of the City as a result of any act or omis-
sion, negligent or otherwise, of MENTAL HEALTH ASSOC.
5. City agrees to pay MENTALA� &A�TH on a one -time only grant, the sum of
($4000.00 payable in twelve monthly payments; or if deemed appropriate
by the Human Relations Commission, a one -time payment for the full amount
during said period, or, bi- monthly payments for the full amount during
said period.
6. The City Council may by motion terminate this agreement at its sole
discretion after a public hearing and upon ten (10) days written notice to
MENIAL HEALTH Accnr • Said termination shall be effective 30 days after City
mails notice of termination of MENTAL HEALTH ASSOC. S agreement. Any
funds not paid pursuant to Paragraph 5, above, shall revert to City upon
said termination.
7. For purposes of notice under this agreement, all notices shall be con-
sidered effective upon being sent by certified mail to the following ad-
dresses;
City: City Clerk MENTAL HEALTH ASSOCIATION : MENTAL HEALTH ASSOC.
PO Box 321 PO Box 1.00
San Luis Obispo, Ca. 93406 can laic 0hicnn_ CA
93406
IN WITNESS WHEREOF, the parties hereto have executed this Agreement by
their proper officers duly.authorized.
By:`_ t. _l _ e C 1����� �., By:
r
U
Exhibit A
Page 2
CITY OF SAN LUIS OBISPO
CITY CLEj;K PAMELA
EXHIBIT B
OBJECTIVE
As previously stated, the vocational program is providing career
planning., vocational counseling and on the job training to those
citizens of San Luis Obispo with chronic psychiatric disabilities.
Our on the job training allows us to provide a "hands on" work
experience for clients in the form of a landscape maintenance service.
our job sites include both businesses and residences in San Luis Obispo.
Our clients provide these services under the supervision of a registered
Horticultural Therapist.. Through this program clients improve on such
skills as landscape maintenance, job readiness,. reliability,
community integration and social interaction.. All participants in
the vocational program are paid minimum wage for their work hours.
It is through this "hands on" work program that we developed our
program objective that we would like to address in this proposal. 1.9e
are asking for seed money that would allow Mental Health Association
to construct a green house for the purpose of propagating vegetable
and flower seedlings.
If granted the funds, the following objectives would be met:
1. Triple the number of clients now served by the program. At
present, we have approximately 25 individuals involved in our
vocational activities..
2. Increase the variety of work opportunities open to our clientele
to involve more-female, elderly and physically disabled clients.
3. Provide instruction to our clients in flower and vegetable growing
techniques and marketing strategies which we feel will greatly increase
their employment•potential.
4. The program could begin a process that would lead to self - sufficiency.
It is our belief that this program is vital to the individuals of
San Luis Obispo that suffer from chronic psychiatric disabilities.
By meeting the above objectives, we will provide these people with an
otherwise unavailable opportunity: the means to earn a living aid
gain self respect through the knowledge that they are contributing
members of the community in which they reside.
EXHIBIT C
GUIDELINES FOR REPORTING
City of San Luis Obispo
Grants -in -Aid Funds
.PHILOSOPHIC ASSUMPTION: Aim to help people to help themselves.
GENERAL GUIDELINES:
As you know, funded agencies are paid with City of San Luis Obispo
taxpayer's money. As such, we are all required to be accountable
for these funds. Accountability will be achieved through the
following methods:
1. Liason Program: The HRC, through the Commissioners or
staff, will be in contact with the funded program on a
regular basis to identify areas of concern and /or
to provide a resource for each program funded.
2. Periodic Reports will be due to the HRC. The release of
funds shall be contingent on the reciept of a' complete
report. Guidelines for such reports shall be as deemed
appropriate by the HRC.*
3. Fiscal Year -End Reports shall be the responsibility of
each funded agency, and shall be due by July 301 1984.
Said report shall consist of a synopsis of previous
statistical reporting and an overall narrative of
program operations during the fiscal year. This report
will allow the HRC to present an accurate reflection
of how City Grants -in -Aid funds were used during the fiscal
year to the City Council.
4. Documentation: Through the use of a standardized form
supplied to each funded agency by the HRC, programs will
be required to categorically display their use of
city funds. While supporting documentation is not
necessarily required within the reporting guidelines,
it is necessary to have such documentation on hand in
order to satisfy any need for such documentation.
5. Annual Audit: If necessary, the agency must provide for
an annual audit by an independent auditor mutually
agreed upon.
Through the use of this system, you can aid us to be accountable
to the taxpayers of the City. Your cooperation is very much appreciated.
As always, the HRC and staff are available for help and consultation
whenever the need arises.
*See Agency Periodic Report- Specific Guidelines
EXHIBIT C
���I!�!1 IIIIIIIIIIIIIIII��������I� ,���I� 1 11111 II j(I illlll
city ®f san LUIS OBispo
HUMAN RELATIONS COMMISSION • 979 PALM STREET
Post Office Box 321 -San Luis Obispo, CA 9340E0321 • 8051544•3050
AGENCY PERIODIC REPORT FORMAT:
SPECIFIC GUIDELINES
Periodic reports shall be due as specified on an agency -by- agency basis.
Reports shall include the information outlined belwo for the preceding
period.
INCLUDE IN THE PERIODIC REPORT:
1. ADMINISTRATORS'S REPORT: Brief synopsis of previous period's events,
Including changes, highlights, and activities.
2. FINANCIAL REPORT(S): agency's overall financial report as prepared
monthly, including all program income and expenditure.
3. REPORT OF EXPENDITURE OF CITY FUNDS: according to form provided
by HRC.
4. STATISTICAL SURVEY: number of clients served, city of origin, nature
of services provided; any other statistics regularly kept by agency.
5. BOARD OF DIRECTORS: minutes for previous month(s), notification of
meeting dates.
6. FINAL REPORT: Due one month after the close of the fiscal year. Should
be a brief cummulative report including all of the above components
except for duplicated Board minutes, with overall narrative as to the
progress of the funded program during the course of the grant period.
Emphasis on success of meeting objectives outlined in the grant proposal.
Y f
EXHIBIT C
SPECIFIC GUIDELINES - MENTAL HEALTH ASSOCIATION FISCAL YEAR 84 -85
Reimbursement upon purchase of needed equipment for construction of
greenhouse up to total grant award of $4000.00. Report on program
progress according to "Periodic Report Format" due September 30,
December 30, and March 30. Final report due July 30. The Human
Relations Commission will provide a liaison contact for the
grant period.
i�s�
��L
J
RESOLUTION NO. 5415 _ (1984 Series)
A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO
APPROVING "AN AGREEMENT BETWEEN THE CITY AND SLO TRANSITIONS
TO PROVIDE THREE THOUSAND DOLLARS ($3000.00 )
FOR SERVICES PROVIDED FROM JULY 1, 198+ - JUNE 30, 19$5•
BE IT RESOLVED by the Council of the City of San Luis Obispo as follows:
SECTION 1. That certain agreement, attached hereto, and marked Exhibit "A"
and incorporated herein.by re.fereoce; between the City of San Luis Obispo and
SLO Transitions.
SECTION 2. The City Clerk shall furnish a copy of this resolution.and a copy
of the executed agreement approved by it to: SLD Transitions
Human Relations Commission, City's Finance Director.
On a motion of Councilman Griffin seconded by Councilman Dunin
and on the following roll call vote:
AYES: Councilmembers Griffin, Dunin and Mayor Billig
NOES: None
ABSENT: Councilmembers Dovey and Settle
the foregoing resolution was passed and adopted this 17th "day.of July ,
t9�
R 5415
EXHIBIT A
A G R E E M F. N T
THIS AGREEMENT, dated JULY ?, 15,14 for the convenience of the parties
hereto, is between the CITY OF SAN LUIS OBISPO, a chartered municipal cor-
poration (referred to herein as "City ") and SAN LUIS OBISPO TRANSITIONS,. IK,
a non - profit corporation (referred to herein as SLOT -_.).
WITNESSETH:
WHEREAS, SLOT has requested City to contribute to payment of
f mnnth'c rent fnr three a artmenta fnr recidential treatment
said program as more fully described in Exhibit "B" attached hereto and
WHEREAS, said services will be available to residents of the City, thereby
serving both a public and municipal purpose:
NOW, THEREFORE, City and SLOT for and in consideration of
the mutual benefits, promises and agreements set forth herein, do agree as
follows:
1. gfnT agrees to make its services as described in Exhibit "B ",
attached hereto and incorporated herein, available to residents of the City
of San Luis Obispo on a regular basis for the period 7/1/84- 6/30/85
2. SLOT will provide City with periodic summary reports and
a final report, describing the type and quantity of services provided and
listing funds received by cInT - - . from other sources. Said reports
shall be in the form of Exhibit "C ", attached hereto and incorporated herein,
or in such form as shall be approved by the Human Relations Commission or
its staff. (Exhibit "C" attached)
3. rinT and all of its agents, representatives, participants in
any manner in the performance of SLOT'S obligations and
duties hereunder shall be employees, independent contractors, or volunteers
for SLOT and shall not for any purposes be considered employees
or agents of the City.
4. SLOT agrees to hold City harmless, and to defend City against,
from and in any claim, action, proceeding or hearing wherein the allegation
charging liability on the part of the City as a result of any act or omis-
sion, negligent or otherwise, of SLOT
5. City agrees to pay SLOT on a one -time only grant, the sum of
($300.00 )� payable in twelve monthly payments; or if deemed appropriate
by t e Human Relations Commission, a one -time payment for the full amount
during said period, or, bi- monthly payments for the full amount during
said period.
6. The City Council may by motion terminate this agreement at its sole
dJscretion after a public hearing and upon ten (10) days written_ notice to
Said termination shall be effective 30 days after City
mails notice of termination_ of SLOT agreement. Any
funds not paid pursuant to Paragraph 5, above, shall revert to City upon
said termination.
7. For purposes of notice under this agreement, all notices shall be con-
sidered effective upon being sent by certified mail to the following ad-
dresses;
City: City Clerk
PO Box 321
San Luis Obispo, Ca.. 93406
SAN LUIS OBISPO TRANSITIONS: SLOT
San �.. 01
IN WITNESS WHEREOF, the parties hereto have executed this Agreement by
their proper officers duly authorized. \
J
Exhibit A
Page 2
CITY OF SAN LUIS OBISPO
i
CITY CLERK PAMELAVOGt
EXHIBIT C
GUIDELINES FOR REPORTING
City of San Luis Obispo
Grants -in -Aid Funds
PHILOSOPHIC ASSUMPTION: Aim to help people to help themselves.
GENERAL GUIDELINES:
As you know, funded agencies are paid with City of San Luis Obispo
taxpayer's money. As such, we are all required to be accountable
for these funds. Accountability will be achieved through the
following methods:
1. Liason Program: The HRC, through the Commissioners or
staff, will be in contact with the funded program on a
regular basis to identify areas of concern and /or
to provide a resource for each program funded.
2. Periodic Reports will be due to the HRC. The release of
funds shall a contingent on the reciept of a complete
report. Guidelines for such reports shall be as deemed
appropriate by the HRC.*
3. Fiscal Year -End Reports shall be the responsibility of
each funded agency, and shall be due by July 30, 1984.
Said report shall consist of a synopsis of previous
statistical reporting and an overall narrative of
program operations during the fiscal year. This report
will allow the HRC to present an accurate reflection
of how City Grants -in -Aid funds were used during the fiscal
year to the City Council.
4. Documentation: Through the use of a standardized form
supplied to each funded agency by the HRC, programs will
be required to categorically display their use of
city funds. while supporting documentation is not
necessarily required within the reporting guidelines,
it is necessary to have such documentation on hand in
order to satisfy any need for such documentation.
5. Annual Audit: If necessary, the agency must provide for
an annual audit by an independent auditor mutually
agreed upon.
Through the use of this system, you can aid us to be accountable
to the taxpayers of the City. Your cooperation is very much appreciated.
As always, the HRC and staff are available for help and consultation
whenever the need arises.
*See Agency Periodic Report - Specific Guidelines
EXHIBIT C
II Us is O
, � I aty ®� san ® p
HUMAN RELATIONS COMMISSION • 979 PALM STREET
—i ':. Post Office Box 321 • San Luis Obispo, CA 93406.0321 • 8051544 -3050
AGENCY PERIODIC REPORT FORMAT:
SPECIFIC GUIDELINES
Periodic reports shall be due as specified on an agency -by- agency basis.
Reports shall include the information outlined belwo for the preceding
period.
INCLUDE IN THE PERIODIC REPORT:
1. ADMINISTRATORS'S REPORT: Brief synopsis of previous period's events,
including changes, highlights, and activities.
2. FINANCIAL REPORT(S): agency's overall financial report as prepared
monthly, including all program income and expenditure.
3. REPORT OF EXPENDITURE OF CITY FUNDS: according to form provided
by HRC.
4. STATISTICAL SURVEY: number of clients served, city of origin, nature
of services provided; any other statistics regularly kept by agency.
5. BOARD OF DIRECTORS: minutes for previous month(s), notification of
meeting dates.
6. FINAL REPORT: Due one month after the close of the fiscal year. Should
be a brief cummulative report including all of the above components
except for duplicated Board minutes, with overall narrative as to the
progress of the funded program during the course of the grant period.
Emphasis on success of meeting objectives outlined in the grant proposal.
EXHIBIT C
SPECIFIC GUIDELINES - TRANSITIONS, INC FISCAL YEAR 84 -85
Upon approval of contract, $1000 to be issued to Transitions, Inc. Quarterly
report on Step 1 to be due September 30. $1000 will be issued following
receipt of report; quarterly report on Step 2 due December 30. $1000 will
be issued: following receipt of the report. Final report due July 30, 1985,
including report on Step 3 and overall program operation. Reports to
follow format of "Periodic Report Format" attached. The Human Relations
Commission will provided a liaison contact for the period of the grant.
'�s �
��..� -�
f1 ,
�%�
RESOLUTION. NO. .54.14 '0984 Series)
A RESOLUTION OF THE COUNCIL-OF THE CITY OF SAN LUIS
OBISPO APPROVING :AN AGREEMENT BETWEEN THE CITY AND THE
.SALVATION ARMY 7O PROVIDE TWENTY THOUSAND DOLLARS .,Wolo00.Oo)
FOR SERVICES PROVIDED FROM JULY 1; `1984 TO JUNE: 30, 1985•
BE IT RESOLVM by the Council of the City of Sin -Luis Obispo as .follows:
SECTION 1. That certan agreement, attached hereto and marked Exhibit "A"
and incorporated-herein- by reference, between the City of San-Luis Obispo
and The Salvation Army.
SECTION 2. The City Clerk .shall furnish a copy of this resolution and
a copy of the executed agreement - approved by it to: The Salvation Army,
Human Relations Commission'and'City's Finance Director.
On a motion of Councilman Griffin , seconded by .Councilman Dunin
and on the following rola call vote:
AYES: Councilmembers Griffin, Dunin and Mayor Billig
NOES: None
ABSENT: Councilmembers Dovey and Settle
the foregoing resolution was passed'and adopted this 17th day of - July-_
1984.
ATTEST:"
Pame`a Voges, City CI rk
R 5414
THIS AGREEMENT, dated .July 1, 1984, for the convenience of the
parties hereto, is between the CITY OF SAN LUIS OBISPO, a chartered
municipal corporation (referred to herein as "City ")., and THE SALVATION
ARMY, a non -prof it: Cal ifornia.corporation (referred to herein as- "Salvation
Army ").
WITNESSETH:
WHEREAS, The Salvation Army has requested the City to contribute
to EMERGENCY ASSISTANCE PROGRAM TO INCLUDE GROCERIES; GASOLINE, TRANSPORTATION
AND LODGING; said services to be available to residents of the City and
the transients within the City to be available twenty -four (24) hours
per day; and an EVICTION.PREVENTION PROGRAM; said services to be available
to residents of the City between the hours of 9 a.m. and 4 p.m., thereby
serving both a public and municipal purpose;
NOW, THEREFORE, City.and Salvation Army, for and in consideration
of the mutual benefits, promises and agreements set forth herein, do
agree as follows:
1. Sa.i.vation Army agrees to make its EMERGENCY ASSISTANCE
PROGRAM available to residents of the City and its transient population
on a twenty -four hour .basis for the period July 1, 1984 - June 30, 1985.
a. The purchase of groceries not to exceed $5.00 per person
or $35.00 per family.
b. The purchase of a meal voucher not to exceed $4.00
per person.
c. The purchase of gasoline at a maximum of $10.00 per
vehicle.
d. The purchase of a one -way transportation ticket with a
verifiable destination no further than five (5) hours'
travel time in distance.
e. The purchase of lodging for individuals and families: These
facilities may include participating motels, Child Advocates
of California, and for women and children, the Christian
Hope Center.
Reimbursements requested for any services or combination of services
will not exceed $50.00 per person per year.
2:•.•- Salvation Army agrees to make its EVICTION PREVENTION
PROGRAM available to residents of the City for the period July 1, 1984 -
June 30, 1985.
a. The purchase of a month's.rent or that amount of rent, not
to exceed one month's rent, that will allow a family to
remain housed in their current rental housing.
b. The payment of one month's mortgage payment, or that amount,..not
to exceed one month's mortgage payment, that will allow a family
to retain ownership of their home.
SALVATION ARMY /CITY OF SAN LUIS OBISPO
CONTRACT FOR FISCAL YEAR 84 -85
Page 2
c. Payment of rental monies and /or mortgage monies to be
made directly to landlord or mortgage company by Salvation
Army check.
City's portion of such payments will not exceed $300.00 per case per
year. Balance of payment will be a combination of monies from any
or all of the followi.ng: the San Luis Obispo Ministerial Association,
the income from the Salvation Army's Thrift Store, or private donations
to The Salvation Army.
3. Salvation Army will provide City every other month with summary
reports and a final report describing the type and quantity.of services
provided and a-listing of funds received by the Salvation Army from
other sources. Said documentation shall be in the form of approved
HRC reports, including line item justification and the NSS -2 form.
Other reports, including the date, check number, voucher number,
vendor, last name of clients, amount of check, adminstrator.'s narrative,
eviction notice, and.the service provided. This information will be
provided to the HRC staff and will remain confidential.
4. Salvation Army and all of its agents, representatives, participants
in any manner�in the performance of the Salvation Army's obligations
and duties hereunder.thail be employees, independent contractors
or volunteers for the Salvation Army and shall not for any purposes
be considered employees or agents of the City.
5. Salvation Army agrees to hold City harmless, and to defend
City against, from and in:any claim- action, proceeding or hearing
wherein the allegation charging liability on the part-of-the City
is a result of any act or omission, negligent or otherwise, of Salvation
Army.
6. City agrees to pay the Salvation Army on a one -time -only grant
the sum of Twenty Thousand Dollars ($20,000.00), Ten Thousand Dollars
($10,000.00) of which will be utilized to provide EMERGENCY SERVICES
and Ten Thousand Dollars ($10,000.00) of which will be used for EVICTION
PREVENTION payable in two payments.
7. The City Council may by motion terminate this agreement at its
sole discretion after.a public hearing and upon ten (10) days'
written notice to the Salvation Army. Said termination shall be
effective thirty (30) days after City mails notice of termination
of the Salvation Army agreement. Any funds -not paid pursuant to
Paragraph 6 above, shall revert to City upon said termination.
8. For purposes of notice under this agreement, all notices shall
be considred effective upon being sent by certified mail to the
following addresses:
SALVATION ARMY /CITY,._-.'SAN LUIS OBISPO
CONTRACT FOR FISCAL YEAR 84 -85
Page 3
Pamela Voges, City Clerk
City of San Luis Obispo
PO Box 321
San Luis Obispo, CA 93406
The Salvation Army
A California-Corporation
30840 Hawthorne Boulevard
Rancho Palos Verdes, CA 90274
The Salvation Army
PO Box 1407
San Luis Obispo, CA 93406
IN WITNESS WHEREOF. the parties hereto have executed this Agreement
by their proper officers duly authorized.
CITY OF SAN LUIS OBISPO
A Municipal Corporation
By.
yo Me ie C. Billig
THE SALVATION ARMY
A California Corporati
By:
Vice President
ATTEST:
� G Attee+,
.
City Jerk P e f S rbtary
'
1
r
'
a
July 20, 1984
tir
city of san tins osIspo
OFFICE OF THE CITY CLERK • 990 PALM STREET
Post Office Box 321 • San Luis Obispo. CA 934060321 • 8051549 -7100
The Salvation Army
20840 Hawthorne Blvd.
Rancho Palos Verdes, CA 90274
Gentlemen:
Please be advised that the San Luis Obispo City Council took action at
its meeting of July 17, 1984, to adopt Resolution No. 5414 (1984 Series),
a resolution approving an agreement between the City and your organization
to provide $20,000 for services provided from July 1, 1984 - June 30, 1985.
A fully executed
for your files.
to call.,
erely,
amela Vogesr
City Clerk
PV:eg
Enclosures
copy of the agreement and resolution have been enclosed
Should you have additional questions, please feel free
cc: Lt. Carol Anderson, Salvation Army
Steve Henderson, HRC Coordinator
RESOLUTION NO._ 5413 (1984 Series)
A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO
APPROVING:AN.AGREEMENT`BETWEEN THE CITY AND FAMILY SERVICES.CENTER
TO PROVIDE FOUR THOUSAND TWO HUNDRED DOLLARS ($4200.00 )
FOR SERVICES PROVIDED FROM JULY 1, 1984 - JUNE 30, 1985- .
BE IT RESOLVED by the Council of the City of .San Luis Obispo as follows:
SECTION 1. That certain agreement., attached hereto, and marked Exhibit "A"
and incorporated herein by: reference, between the City of San Luis Obispo and
_,Family Services Center
SECTION 2. The City Clerk shall furnish a copy of this resolution.and a copy
of the executed agreement approved by it to: Family Services' :Center-
Human Relations Commission, City's Finance Director.
On a motion of Councilman _Griffin , seconded by Councilman Dunin
and on the following roll call vote:
AYES: Councilmembers Griffin, Dunin and Mayor Billig
NOES:, None
ABSENT: Councilmembers Dovey and Settle
the foregoing-resolut.ion was passed and.adopted this 17th day of July ,
I
R 5413'
EXHIBIT A
A G R f. E M F. N T
THIS AGREEMENT, dated JULY 1. 19811 for the convenience of the parties
hereto, is between the CITY OF SAN LUIS OBISPO, a chartered municipal cor-
poration (referred to herein as "City ") and FAMILY SERVICES CENTER. ,
a non- profit corporation (referred to herein as FAMILY SERVICES ,) •
WITNESSETH:
WHEREAS, FAMILY SERVICES has requested City to contribute to short
term confidential counselina services
said program as more fully described in Exhibit "B" attached hereto and
WHEREAS, said services will be available to residents of the City, thereby
serving both a public and municipal purpose:
NOW, THEREFORE, City and FAMILY SERVICES , for and in consideration of
the mutual benefits, promises and agreements set forth herein, do agree as
follows:
1• FAMILY SERVICES agrees to make its services as described in Exhibit "B ", .
attached hereto and incorporated herein, available to residents of the City
of San Luis Obispo on a regular basis for the period 7/1/84 - 6/30/85
2• FAMILY SERVICES will provide City with monthly summary reports and
a final report, describing the type and,quantity of services provided and
listing funds received by FAMILY SERVICES from other sources. Said reports
shall be in the form of Exhibit "C ", attached hereto and incorporated herein,
or in such form as shall be approved by the Human Relations Commission or
its staff. (Exhibit "C" attached)
3• FAMILY SERVICES and all of its agents, representatives, participants in
any manner in the performance of FAMILY SERVICE'S , obligations and
duties hereunder shall be employees, independent contractors, or volunteers
for FAMILY SERVICES and shall not for any purposes be considered employees
or agents of the City.
4• - FAMILY S RVISagrees to hold City harmless, and to defend City against,
from and in any claim, action, proceeding or hearing wherein the allegation
charging liability on the part of the City as a result of any act or omis-
sion, negligent or otherwise, of FAMILY SERVICES
5. City agrees to pay FAMILY SERVICE9n a one -time only grant, the sum of S4200 .00
payable in twelve monthly payments; or if deemed appropriate
by the Human Relations Commission, a one -time payment for the full amount
during said period, or, bi- monthly payments for the full amount during
said period.
6. The City Council may by motion terminate this agreement at its sole
discretion after a public hearing and upon ten (10) days written notice to
FAMILY_ SERVICES Said termination shall be effective 30 days after City
mails notice of termination of FAMILY SERVICE'S agreement. Any
funds not paid pursuant to Paragraph 5, above, shall revert to City upon
said termination.
7. For purposes of notice under this agreement, all notices shall be con-
sidered effective upon being sent by certified mail to the following ad-
dresses;
City: City Clerk FAMILY SERVICES FAMILY SERVICES CENTER
PO Box 321 1160 MARSH STREET
San Luis Obispo, Ca. 93406 SAN 111JS ORISPO, CA
93401
IN WITNESS WHEREOF, the parties hereto have executed this Agreement by
their proper officers duly authorized.
By: S&I&
EXGWh�IE SEC(ESaty �DivtC1D�
Exhibit A -
Page 2
1 J4
CITY CLERK P
CITY OF SAN LUIS OBISPO
EXHIBIT B
111. PROGRAM OBJECTIVES
Family Services Center will continue to provide short -term
confidential counseling to individuals, couples and families
seeking help, regardless of race, creed, age, sex and ability
to pay; to provide free telephone counseling for questions
concerning children and adolescents through Warm Line; to
assist clients in finding other sources of help through .
referrals to other organizations throughout SLO County; and
to provide ongoing training, supervision and support for
FSC's counselors and interns.
In FY 84/85, we expect to counsel ,75 clients.(about.50 cases)
each month at approximately 150 volunteer hours (including
some hours for accounting, legal services, etc.), providing
$9000 worth of services every month at an actual cost of
$1943.75. We anticipate 50 Warm Line calls and 500 referrals
**throughout the year in addition to this caseload. Altogether,
we will serve an estimated 1450 SLO County residents.
We will continually recruit volunteer counselors, whose
altruism is our existence, and solicit funds to offer them
educational workshops and inservice training programs. We
are becoming a central referral agency for psychological
workshops and support groups throughout the county', and we
encourage the input of SLO County counselors to improve our
network of referrals and program itself.
As we take slide presentations to schools, colleges and
community groups, more people will become aware of FSC,
both to seek our help and, hopefully, to contribute to
our funding.
Although 38% of our clients live within the city of San Luis
Obispo, we aim to establish satellite offices in the North
and South Counties in FY 84/85 to assist out of town clients
with transportation difficulties. (This, along with notice of
increased rent of our SLO offices, accounts for the higher
rent budgeted in FY 84/85.)
New intake and caseload report forms will streamline the
documentation of our services. This year we will also
instigate evaluations of our service through telephone
surveys of former clients. All clients' cases are, of course,
confidential; no information is kept in our office and
counselors will not release information without clients,
permission.
EXHIBIT C
GUIDELINES FOR REPORTING
City of San Luis Obispo
Grants -in -Aid Funds
PHILOSOPHIC ASSUMPTION: Aim to help people to help themselves.
GENERAL GUIDELINES:
As you know, funded agencies are paid with City of San Luis Obispo
taxpayer's money. As such, we are all required to be accountable
for these funds. Accountability will be achieved through the
following methods:
1. Liason Program: The ARC, through the Commissioners or
staff, will be in contact with the funded program on a
regular basis to identify areas of concern and /or
to provide a resource for each program funded.
2. Periodic Reports will be due to the HRC. The release of
funds shall a contingent on the reciept of a complete
report. Guidelines for such reports shall be as deemed
appropriate by the HRC.*
3. Fiscal Year -End Reports shall be the responsibility of
each funded agency, and shall be due by July 30, 1984.
Said report shall consist of a synopsis of previous
statistical reporting and an overall narrative of
program operations during the fiscal year. This report
will allow the.HRC to present an accurate reflection
of how City Grants -in -Aid funds were used during the fiscal
year to the City Council.
4. Documentation: Through the use of a standardized form
supplied to each funded agency by the HRC, programs will
be required to categorically display their use of
city funds. While supporting documentation is not
necessarily required within the reporting guidelines,
it is necessary to have such documentation on hand in
order to satisfy any need for such documentation.
5. Annual Audit: If necessary, the agency must provide for
an annual audit by an independent auditor mutually
agreed upon.
Through the use of this system, you can aid us to be accountable
to the taxpayers of the City. Your cooperation is very much appreciated.
As always, the HRC and staff are available for help and consultation
whenever the need arises.
*See Agency Periodic Report - Specific Guidelines
l_J
EXHIBIT C
��IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII II�IIIIIIIIIII�I ililllll ll.l � � S O
Cl of Sail Us ®u j�
HUMAN RELATIONS COMMISSION • 979 PALM STREET
...... Post Office Box 321 • San Luis Obispo. CA 93406 0321 • 6051544.3050
AGENCY PERIODIC REPORT FORMAT:
SPECIFIC GUIDELINES
Periodic reports shall be due as specified on an agency -by- agency basis.
Reports shall include the information outlined belwo for the preceding
period.
INCLUDE IN THE PERIODIC REPORT:
1. ADMINISTRATORS'S REPORT: Brief synopsis of previous period's events,
including changes, highlights, and activities.
2. 'FINANCIAL REPORT(S): agency's overall financial report as prepared
monthly, including all program income and expenditure.
3. REPORT OF EXPENDITURE OF CITY FUNDS: according to form provided
by HRC.
4. STATISTICAL SURVEY: number of clients served, city of origin, nature
of services provided; any other statistics regularly kept by agency.
5. BOARD OF DIRECTORS: minutes for previous month(s), notification of
meeting dates.
6. FINAL REPORT: Due one month after the close of the fiscal year. Should
be a brief cummulative report including all of the above components
except for duplicated Board minutes, with overall narrative as to the
progress of the funded program during the course of the grant period.
Emphasis on success of meeting objectives outlined in the grant proposal.
_l
EXHIBIT C
SPECIFIC GUIDELINES - FAMILY SERVICES CENTER FISCAL YEAR 84 -85
Submit monthly report according to "Periodic Report. Format" for preceding month.
Upon receipt of report, check will be issued for 1 /12th of the grant award of
4000.00. (350.00). The Human Relations Commission will provide liaison contact
for the period of the grant.
RESOLUTION NO. 5412 (1984 Series)
A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN
LUIS OBISPO ADOPTING PROCEDURAL USE RULES FOR
MISSION PLAZA AND RESCINDING RESOLUTION NO. 3922
(1979 SERIES).
BE IT RESOLVED by the Council of the City of San Luis Obispo as follows:
SECTION 1. Resolution No. 3922 (1979 Series) is hereby rescinded effective
upon a procedural guide being approved by the Recreation Director.
SECTION 2. The responsibility of planning, organizing and operating
traditional Mission Plaza programs shall be with the City Park and Recreation
Department.
SECTION 3. The responsibility for `general guidance of non -city sponsored
Mission Plaza programs shall be with the City Park and Recreation Department.
SECTION 4. Non -city sponsored Mission Plaza Programs shall be operated
only by non- profit groups or organizations. No person, group or organization
shall use Mission Plaza for personal gain.
SECTION 5. It shall be the responsibility of the City Park and Recreation
Department to prepare and make available to all potential Mission Plaza users a
"Procedural Guide" for Mission Plaza use.
On motion of Mayor Billig seconded by Councilman Dunin
and on the following roll call vote:
AYES: Mayor Billig, Councilmembers Dunin and Griffin
NOES: None
ABSENT: Councilmembers Dovey and Settle
the foregoing resolution was passed and adopted this 17th day of July ,
R R R R R R R R R R R R R R
R 5412
APP
City AdininistratIve Of ficer
-City Aft6 ey
j'ect&r of Parks 6, Recreation
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J
:SOLUTION NO. 5411 (1984 Se ^ 13)
A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN
LUIS OBISPO ADOPTING AGREEMENT WITH THE COUNTY
OF SAN LUIS OBISPO FOR ANIMAL REGULATION SERVICES
BE IT RESOLVED by the Council of the City of San Luis Obispo as follows:
SECTION 1. The City of San Luis Obispo, by this resolution, duly
adopts the attached "agreement" between the City and
County of San Luis Obispo for Animal Regulation Services
for the time period of July 1, 1984:' to June 30, 1985..
On motion of Councilman Griffin
and on the following roll call vote:
seconded by Councilman Dunin ,
AYES: Councilmembers Griffin, Dunin and Mayor Billig
NOES: None
ABSENT: Councilmembers Dovey and Settle
the foregoing Resolution was passed and adopted this
19 84
ATTEST:
CITY CLERK PAP V ES --
17th day of July
'-hiPf police
R 5411
AGREEMENT FOR ANIMAL CONTROL SERVICES
This Agreement is made and entered into this 1st day of July, 1984, by
and between the County of San Luis Obispo, hereinafter referred to as
"County", and the City of San .Luis Obispo, hereinafter referred to as "City",
WITNESSETH:
THAT WHEREAS, the City is desirous of contracting with the County for the
performance of the hereinafter described animal control services within its
boundaries by the County of San Luis Obispo through the Department of Animal
Regulation; and
WHEREAS,,the County is agreeable to.providing such services in accordance
with the provisions of the Sah-Luis Obispo County Code Title 9 which provides
for the licensing of dogs, the establishment of a public pound, and for the
collection and care of stray, diseased and vicious animals; and
WHEREAS, the County of San Luis Obispo has established the Department of
Animal Regulation to enforce the ordinances of the County Code Title 9 within
the unincorporated areas of the County; and
WHEREAS, the interests of all s.. tizens would be served by implementation
.c
of Animal Control Services in the incorporated communities of the County; and
WHEREAS, the City is desirous of contracting for said Animal Control
Services.
NOW, THEREFORE, IT IS AGREED AS tOLLOWS:
1. Definitions:
a. "Animal" -at used in this .Agreement means any species of
vertebrate creature.
b. "Animal transaction for City" as used in this Agreement means
any of the following actions taken by County on City's behalf, singularly or
in aggregate, as they relate to a single animal or animal owner within a
24 -hour period:
(1) Search;
(2) Seizure;
(3) Capture or attempted capture';
(4) Bite investigations;
(5) Issue of written warning or citation;
(6) Pick -up and disposal of dead animal;
(7) Nuisance investigation;
(8) Care of injured animal.
C. "Animals sheltered for City" as used in this Agreement shall
mean any animal delivered to the animal shelter from within City's corporate
limits.
d. "Man- hour'-' as used in this Agreement shall refer to the
services of any single County officer, agent, or employee for one hour.
Man -hours shall be recorded to the nearest one -half (1/2) hour.
e. "Overall Program Costs" as used in this Agreement shall mean
total operating costs incurred providing services of any single component, as
hereinafter described, to any unincorporated areas of County together with the
total operating costs incurred in providing services of any single component
to any incorporated community within County contracting for said component.
Such costs shall include the cost of any leased premises, equipment, and those
subcontracted services as hereinafter described.
f. "Emergency Services" as used in this Agreement shall mean
those services provided by one or more animal control officers during hours
other than regular business hours in response to a call concerning animal
bites, stray vicious animals or situations in which animals are constituting a
threat to public safety. Emergency services do not include responses to
animal nuisances such as barking or stray dogs.
2. Services Components - The County agrees to provide all necessary
labor, facilities, and equipment to supply the following animal control
service components:.
a. General Administration County agrees to provide management
and supervision of -the animal control program, to keep records and provide
statements as hereinafter specified, to operate an animal release annex, to
maintain a headquarters with communication center and dispatcher service.
These services shall hereinafter be referred to as the "general administration
component ".
b. Ordinance Conformity - City agrees to adopt animal control
ordinances which confor►r.to or are not in conflict with Chapter 9 of the San
Luis Obispo County Code.. Changes and modifications to City codes may be
conducted with the County Department of Animal Regulation's consultation
before adoption. County Department of Animal Regulation may also make
recommendations to cities for changes or modifications to their City
ordinance. This service .shall hereinafter be referred to as the "Ordinance
Review Component ".
C. Animal Control -Enforcement" - County shall enforce all City
Animal Control ordinances and state laws within City's corporate limits,
investigate complaints, including complaints involving animal bites, and issue.
citations. These services shall hereinafter be referred to as the "animal
control enforcement component ",, but services under this component shall not
include enforcement of City animal licensing ordinances, which is covered
under the "licensing component ", nor shall it include enforcement of zoning
ordinances dealing with animals. p
. /County - .,
d. Animal Shelter - The effy maintains a pound and provides for
the care, housing, and disposal of animals seized within City's corporate
limits or delivered by City's residents. It is understood and agreed that the
County may subcontract the obligations of this paragraph to an independent
contractor or at its option undertake to perform these duties itself. If the
County 'chooses to undertake these services itself, it agrees to maintain its
kennels, cages, and corrals so as to produce a humane environment. These
services shall hereinafter be referred to as the "animal shelter component ".
e. Public Education - County shall provide information to the.
public on the necessity of animal control as recommended by the Animal
Regulation and Control Advisory Committee. This service shall hereinafter be
referred to as the "public education component ".
f. Licensing - County shall collect license fees, issue licenses
and receipts for licenses, enforce City licensing ordinances, and enforce
state and local rabies control laws. County may choose to conduct an animal
vaccination clinic. These services shall hereinafter be referred to as the
"licensing component ".
-2-
�i
g. Animal Population Control - The cities and county are
encouraged to sponsor a spay and neuter clinic.
3. Animal Regulation and Control. Advisory Committee - There shall, be
an Animal Regulation and Control Advisory Committee whose responsibility it
will be to review and recommend on all matters of Departmental Policy
regarding overall program. administration, level and quality of services,
budget, and ordinance development and amendments. This Advisory Committee.
shall be made up of: one representative from each city contracting with the
County, one representative from the County Veterinarians' Association, one.
representative from an Animal Welfare Society, one representative from the
County Health Department, one representative from the Department of Animal
Regulation, and one representative from the County Sheriff's Department. The
Committee shall receive staff support from the Department of Animal Regulation.
4. Supervision - The rendition of services specified in paragraph 2 of
this Agreement, and matters incidental to the performances of said services,
and the control of personnel so employed, shall remain in the County.
5. Cooperation - To facilitate the performance of the foregoing
functions, it is hereby agreed that the County shall have the full cooperation
and assistance from the City, its officers, agents, and employees.
6. Special Supplies - It is agreed that in all instances wherein
special supplies, tools, vehicles, equipment, stationery, notices, forms, and
the like must be used in the performance of this contract on .behalf of City,
the same shall be supplied by City at its own cost and expense.
7. Employee Compensation and Liability: City shall not be called upon
to assume any liability for the direct payment of any salaries, wages, or
other compensation to any County personnel performing services hereunder, or
any liability other than that provided in this Agreement. The City shall not
be liable for compensation or indemnity to any County employee for injury or
sickness arising out of his employment.
8. Idemnification - County shall defend, indemnify and save harmless
the City, its officers, agents and employees, from any and all claims,
demands, damages, costs, expenses, or liability arising .out of this Agreement
or occasioned by' the performance or attempted performance of the provisions
hereof, except those. arising from the sole negligence or wilful misconduct of
the City, including., but not limited to, any act or omission to act on the
part of City or its agents, employees or other independent contractors
directly responsible to it.
9. Employee Status - All persons employed in the performance of the
services and functions specified in paragraph 2 of this Agreement shall be
County employees: no present City employee shall become. a County employee by
reason of this Agreement; and no person employed hereunder shall have any City
pension, Civil Service, or any similar status or right. For this Agreement,
and for the sole purpose of giving legal status to the performance of the
duties and responsibilties herein, every County officer and employee engaged
in the performance of any service hereunder shall, where necessary, be deemed
an officer.or employee of City while performing the services for City.
10. Prosecution - It shall be the duty of the City Attorney, exercising
the discretion vested in his office, to prosecute violations of the City
-3-
Animal Ordinance, and take appropriate legal action with respect to the
abatement of any public nuisance involving animals occurring within City's
corporate limits.
11. Term and Renewal This Agreement shall be effective on_the 1st day
of July, 1984, and shall terminate on the 30th day of June, 1985, or the 30th
day of June any year thereafter, provided that no later than March 15th next .
preceding said expiration date, either party shall notify the other in writing
that it does not wish to renew same. Otherwise, this Agreement will continue
from year to year.
12. Allocation of Operating Costs - Charges to City for the services
provided by County shall be computed on the following basis:
a. Charges for general administration and ordinance review shall
be $3.50 for each animal transaction for City (as defined in subparagraph l(b)
of this Agreement. A $3.50 charge shall also be applied for each animal
delivered to the control facility by a resident of City. The charges
allocated to City pursuant to this subparagraph 12(a) shall be added to the
charges made pursuant to subparagraphs.12(b) and Cc) below when those charges
are applicable.
b. Charges for the animal control enforcement service component
shall be $9.25 for each animal transaction (as defined in paragraph 1(b) of
this Agreement) in which the service of an Animal Control Officer is involved,
but excluding those services where charges are made pursuant to subparagraph
12(f) below. The charges allocated pursuant to this subparagraph 12(b) shall
be added to the charges described in paragraph 12(a) above, and where
applicable they may also be added to the charges described in paragraph 12(c)
below.
C. Charges for the animal shelter services component shall be
.$4.00 for each animal sheltered for City (as defined in paragraph 1(c) of this
Agreement). The charges allocated pursuant to this subparagraph 12(c) shall
be added to the charges described in subparagraph 12(a) above and where
applicable they may also be added to the charges described in subparagraphs
12(b) and M.
d. Overall program costs (as defined in. paragraph 1(e) of this
Agreement) for the public education component services shall be multiplied by
the•City's population percent, and that sum shall be charged to City. In no
event shall City's allocated costs for the public education component exceed
14d per capita.
e. Charges for the licensing component services shall be $2.25
for each animal licensed for City. Should County choose to conduct a
countywide animal vaccination clinic, the costs for conducting such a clinic
shall be multiplied by the ratio created by dividing the number of animal
vaccinated for City animal owners by the total number of animals vaccinated
during the clinic.
f. In payment for those emergency services (as defined in
paragraph 1(f) of this Agreement) provided to City when only standby animal
control officers are on duty, City shall be charged $30.00 per man -hour. This
charge shall be on a portal -to- portal basis, and when applicable; may be added
to the charges imposed pursuant to subparagraphs 12(a) and (c) above.
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1 �
13. Revenue from Fees and Impounds = Revenue from impound charges
collected on animals taken from within City's corporate limits will be
credited against City's allocated costs.
14. Revenue from _Licensing - Revenue collected in licensing animals
owned or adopted by residents of City shall be credited to City's allocated
costs..
15. Revenue from Court. Fines - Animal control violation fine monies
which are imposed and collected as a result of citations issued or arrests
made within the City will be credited against City's allocated costs.
16. Deficits - City shall pay County any deficits between total revenue
credited to City and City's allocated costs. City agrees the sum of
E 19,000.00 represents a reimbursement which. shall, within the conditions of
this Agreement, be•a maximum under which County shall be excused from any
further performance. When in the calculation of charges incurred, the Animal
Regulation Department costs equal said amount, this clause shall act as a
condition subsequent excusing the County from any further service under the
terms of the contract. Said payments shall be made on or before the 31st day
of August of each year of this Agreement's existence.
17. . Enforceability - The invalidity and unenforceability of any terms
or provisions hereof shall in no affect the validity or enforceability of
any other teems or provisions.
18. Modification - This Agreement constitutes the entire understanding
of the parties hereto and no changes, amendments or alterations - shall be
effective unless in writing and signed by both parties.
19. Assignment of Personnel - The number. of Animal Control Officers
assigned to any activity shall be within the discretion of the Department of
Animal Regulation of the County of San Luis Obispo.
20. Optional Reduction in Services Notwithstanding any provision
herein to the contrary,. City shall have the option to select a reduced level
of services for the remainder of the contract period. The Department will
provide a quarterly report of financial status of City's program in a format
acceptable to the Director. Said reports are ordinarily provided at the end
of the ninth, twelfth and third months of each calendar year. City may notify
Director of its election to reduce services within any .two weeks after receipt
of said report. Upon receipt of notice of said election Director will provide
a reduced level of service, including emergency services: It is the intent of
the parties to provide a continuation of mandated, emergency services to the
community under this paragraph as an alternative to service termination as
provided in paragraph 16 above.
21. Books and Records - County agrees to keep such books and records
and in such form and manner as County Audi tor = Controller shall specify. Said
books shall be open for examination by City at all reasonable times.
22. Notices - Any notice required to be_ "given pursuant to the terms and
provisions hereof shall be in writing and shall be sent by certified or
registered mail to the County at:
Department of Animal Regulation
Route 2, Box 425H
San Luis Obispo, CA 93401
-5-
and to the City at:
City of San Luis Obispo
P.O. Box 321
San Luis. Obispo, California 93406
-IN WITNESS THEREOF, City of San Luis Obispo by resolution duly
adopted by its City Council causes this Agreement to be si,gned by its mayor
and attested by its clerk, and County of San Luis Obispo by order of the Board
of Supervisors causes these presents to be subscribed by Chairman of said
Board and seal of said Board to be affixed thereto attested by clerk of said
Board on the day and.year first above - written.
CITY OF San Luis Obispo. COUNTY OF SAN LUIS OBISPO
1 AA�
By: By:
Mayor Mel nie C. Biliig Chairman, Board of Supervisors
ATTEST:
ity Clerk Pa a Voges
ATTEST:
Francis M. Cooney, Clerk
,O-Board of Supervisors
By .
Deputy Clerk
APPROVED AS TO FORM AND LEGAL EFFECT
But not reoannended
,MMES B. LINDHOLM, JR.
County Counsel
2(0 Z'(Awe ':Ia8N
.,
. . — •
RESOLUTION NO. 5410 (1984 Series)
A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO
APPROVING AN AGREEMENT BETWEEN THE CITY AND THE WARNER
GROUP MANAGEMENT CONSULTANTS FOR ASSISTANCE IN THE SELECTION
AND IMPLEMENTATION OF A FINANCIAL MANAGEMENT INFORMATION
SYSTEM
WHEREAS, the city wishes to acquire assistance in the evaluation,
selection, contract negotiation and implementation of a financial management
information system; and
WHEREAS, the city has.previously contracted with The Warner Group
for the assessment of system requirements and the development of a formal
Request For Proposals; and
WHEREAS; the city has adopted policies and procedures for the contracting
of professional services pursuant to its powers as a chartered municipal
corporation;.
NOW; THEREFORE, BE IT RESOLVED by the Council of the City of San Luis
Obispo as follows:_
1. The City Council, pursuant to Resolution No. 5084, finds that
in the best ,interest of the city, the benefits ensured by continued use of.
the Warner Group outweigh those associated with conducting another consultant
selection'process.
2. That certain agreement, attached hereto marked Exhibit "A" and
incorporated herein by reference, between the.City of San Luis Obispo and
The Warner Group Management Consultants is hereby approved and the Mayor is.
authorized to execute the same.
3. The City Clerk shall furnish a copy of this Resolution and a copy of
the executed agreement approved by it to: Mr. Howard J. Goodman,•The Warner
Group, 5950 Canoga Avenue, Suite 670, Woodland Hills, CA 91367; and to the
City Finance Director.
R 5410
On motion of Councilman Griffin seconded by Councilman Dunin ,
and on the following roll call vote:
AYES: Councilmembers Griffin, Dunin and Mayor Billig
NOES: None
ABSENT: Councilmembers Dovey and Settle
the foregoing Resolution was passed and adopted this 17th day of July ,
1984.
* * * * * * * * * *
APPROVED:
4/39 AJ64
r -L OA
City Administia ive Off i6er
X11LIJ
EXHIBIT . "A"
The Warner Group
CONSULTANTS
Ms. Bobbie Goddard
Director of Finance
City of San Luis Obispo
P.O. Box 321
San Luis Obispo, California 93406
Dear Ms. Goddard:
5950 CANOGA AVENUE, SUITE 670
WOODLAND HILLS, CALIFORNIA 91367
(818) 710 -8855
June 28, 1984
As you requested, we are pleased to submit our revised
proposal to provide continuing data processing planning assis-
tance to the City of San Luis Obispo Finance Department.
We are now completing the first phase of our assignment
which includes preparation of a comprehensive Request for
Proposal. After the City approves the Request for Proposal
the next step will be to release it to prospective data pro-
cessing vendors. We are outlining in this letter how The
Warner Group could continue to assist the City in the vendor
selection, contract negotiation and implementation phases of
the project.
STUDY APPROACH
Our planned approach would be as follows:
PHASE I - PROPOSAL ANALYSIS AND VENDOR SELECTION
1. Screen Vendors and Release Request for Proposal -
Initially, we would assist City personnel in identi-
fying the leading suppliers of municipal financial
data processing systems. We would consider your
present supplier of data processing services, the
County of San Luis Obispo, for inclusion within the
study.
Ms. Bobbie Goddard
City of San Luis Obispo
June 28, 1984
Page 2
We would then release the Request for Proposal to
these selected vendors. In this manner, we would
achieve the benefits of competitive bidding.
2. Analyze Vendor Proposals - After each of the partic-
ipating companies submitted their proposal, our next
step would be to review each to determine the system
best able to meet the City's requirements. We would
review each proposal.for completeness and to ensure
that it answered_•the questions contained in our Re-
quest for Proposal. We also would perform detailed
reference checking and visit vendor facilities and
customers as may be necessary to assess the vendors'
expertise and ability to perform. During this part
of our study we would rate, based on established
criteria, each of the proposals and eliminate those
companies that could not meet the requirements.
3. Prepare Economic Analysis - Upon receipt of the pro-
posals from each of the companies, we should have
all the information necessary to prepare an economic.
analysis. We would estimate the costs of implement-
ing and operating the system as well as expected
savings. We would estimate one -time costs for such
items as site preparation, file cabinets, forms and
others. We also would estimate regular operating
costs for equipment, service, maintenance, telephone
and communications, personnel, space and others.
Every effort would be made to identify and project
any "hidden" costs that might be expected. "Hidden"
costs are those that data processing vendors do not
always reveal to prospective customers. Some of
these might be for training, data transmission,
costs
during the testing and debugging phase, special
electrical requirements, supplies and others.
4. Recommend Data Processing Vendor - Based upon the
economic analysis and the vendor proposal validation
and analysis, we would recommend the company whose
system best satisfies the overall requirements of
the City of San Luis Obispo Finance Department.
5. Prepare Written Report - At the conclusion of the
selection study, we would prepare a written report
containing our findings and recommendations. The
report also would include a suggested implementation
schedule. If requested, we would present our find-
ings to the City Council.
CITY OF SAN LUIS OBISPO
FINANCIAL INFORMATION SYSTEMS STUDY
WORK PROGRAM
ACTIVITIES SCHEDULE IN WEEKS
1 1 2 3 4 1 5 6 7 8 9
PHASE I
1. Screen Vendors & Release
Request for Proposal
(Vendors Prepare Proposals) I I I ---------
� - - --
2. Analyze Vendor Proposals
3. Prepare Economic Analysis
4. Recommend Data Processing
Vendor
PHASES II & III
(Schedule Indeterminate)
Contract Negotiation and
Implementation Assistance
,1
Ms.. Bobbie Goddard June 28, 1984
City of San Luis Obispo Page 3
PHASE II _ CONTRACT NEGOTIATION
We would work with the City and the selected vendor to
aid in the development and negotiation of the final contract
in order to obtain favorable contract provisions and stipula=
tions.for the City. These many include such items as the
vendor's responsbility in training your personnel, system
performance criteria (e.g. terminal response times, etc.), a
favorable payment schedule, software and related documentation
they should provide as well as other items. We also would
request the selected vendor to include their proposal as an
addendum to the contract. We would not review the contract
from a legal point of view.
PHASE III - IMPLEMENTATION ASSISTANCE
We envision that our participation during system implemen-
tation would consist of coordinating and monitoring the activi-
ties that would be outlined in the implementation plan to
help ensure that the system is.successfully installed. If
completion of a.task is behind schedule or other problems
occur, we would recommend appropriate corrective action and
assist you in resolving the problem..
WORK PLAN
As shown on the facing page, our work plan and schedule
are based upon completing the system selection phase of our
study within an elapsed time of nine weeks.
Mr. Howard J. Goodman and Mr. Jeffery S. Thacker- who now
are assisting the City in preparing the Request for Proposal
would continue on.with the selection study.. Mr. Goodman
would be the principal contact and would have primary respon-
sibility for.its successful completion.
I t �
J
Ms. Bobbie Goddard June 28, 1984
City of San Luis Obispo Page 4
BENEFITS TO THE
CITY OF SAN LUIS OBISPO
We believe that as a result-of our work, the City of San
Luis Obispo should derive significant benefits. Some of
these are:
.1. The most appropriate data processing system to ful-
fill the City's needs would be selected.
2. All foreseeable costs will be identified prior to
signing a data processing agreement with a vendor.
3. The most cost effective system would be selected
since the capabilities of the computer and the needs
of the City would be closely matched, thereby avoid-
ing expenditures for excess capacity.
4. The City would benefit from our first -hand knowledge
and experience with the various data processing
vendors offering municipal systems.
5. The equipment should be correctly configured, there-
by avoiding the unpleasant surprises that often re-
sult from a "trial and error" approach.
6. A well- conceived implementation plan should assist
in effecting a smooth and orderly conversion. Also,
the plan would outline a phased approach to install-
ing each application.
7. We would be able to assign to the study the same
personnel who are assisting the City during the
preparation of the Request for Proposal. They are
exceptionally well qualified to assist during the
selection phase.
8. All of our consultants are full -time, permanent
employees of The Warner Group. As such, we can
control the quality of our work and assure you that
no "shortcuts" would be taken.
9. The selected system also should be able to incorpor-
ate the City's existing microcomputers as.part of
its communications network.
10. The negotiated contract with the selected vendor
should help assure that the City receives what was
agreed upon.
Ms. Bobbie Goddard
City of San Luis Obispo
June 28, 1984
Page 5
11. The Warner Group is prepared to assist the City, as
may be required, during conversion, installation and
acceptance testing to help assure that the system
implementation is satisfactory.
TIME AND FEES
As you know our fees are based upon the amount of time
actually expended on an engagement. We estimate that nine
weeks will be required to complete Phase I - Proposal Analysis
and Vendor Selection. Our fixed fee to perform the work
would not exceed $10,000. In addition, we are reimbursed for
out -of- pocket expenses for such items as travel, lodging,
.long distance telephone and report reproduction. Our reim-
bursed expenses would not exceed $1,500.
The duration of Phase II - Contract Negotiation is dif-
ficult to estimate at this time but generally requires three
to four weeks. Our fixed fee to perform Phase II would not
exceed $4,500 including out -of- pocket expenses.
We are unable to accurately determine at this time the
extent of our involvement during Phase III - Implementation
Assistance since many of the tasks and responsibilities may
be assumed by your personnel or the selected vendor. There-
fore; after completion of Phase II we would submit to you a
letter which would outline our suggested role and participation
during Phase III.
As is our usual practice, we would bill monthly as our
work progresses. To confirm the engagement, please sign the
enclosed copy of this letter and return it to Mr. Goodman.
We thank you for the opportunity to provide data process-
ing consulting assistance to the City of San Luis Obispo. We
look forward to completing this most important project.
Very truly yours,
Ms. Bobbie Goddard
City of San Luis Obispo
ACCEPTED:
CITY OF SAN LUIS OBISPO
i�
June 28, 1984
Page 6
ACCEPTED:
THE WARNER GROUP
4-NAM R t �� , ♦ /.
'' — a`,
r • - way C. BI=LLIG TITLE:
TIT
DATE: 0
ATTEST:
t
CITY CLERK PAMEIA
i
DATE:
Gaup n
Tina ce
VA
RESOLUTION N0: 5409 (1984 Series)
A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO
AUTHORIZING THE USE OF REQUEST FOR PROPOSAL PROCEDURES FOR
A FINANCIAL MANAGEMENT INFORMATION SYSTEM
WHEREAS, the city wishes to acquire an effective financial management
information system; and
WHEREAS; the vast array of equipment and technologies available, as well
as the constant introduction of new products, make it exceedingly difficult
to determine exact system requirements and develop suitable descriptive
specifications for formal bids; and
WHEREAS, the city's consultant, The Warner Group, has advised the city
that the evaluation of open.proposals appears appropriate and has .assisted
in the development of a formal RFP; and
WHEREAS, the city has adopted policies and procedures for the purchase
of goods and services pursuant to its powers as a chartered municipal
corporation;
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of San Luis
Obispo as follows:
1. The City Council, as the purchasing authority, finds that the
solicitation of proposals from prospective vendors will result in a mote
favorable and efficient comparison of alternative systems.
2. Due to the unique and indeterminate nature of the city's.
specific
hardware and software requirements for a financial management information
system, and pursuant to Section 3.24.060(G) of 'the Municipal Code, the Council,
in the best interest of.the� city, authorizes-the use of a Request For.Proposals
without formal bid procedures at this stage in the development and acquisition
of a system.
On motion of _Councilman Griffin seconded by Councilman Dunin ,
R 5409
and on the following'rdll call vote:
AYES: Councilmembers Griffin, Dunin and Mayor Billig
NOES: None
ABSENT: Councilmembers'Dovey and Settle
the foregoing Resolution was passed and adopted this 17th, day of
July
1984.
APPROVED:
Cit Administrative fice
b/�tov,
RESOLUTION NO. 5409 1984 SERIES)
RESOLUTION OF THE COUNCIL OF THE CITY OF SAN
LUIS OBISPO SPECIFYING WHAT OFFICIALS SHALL GIVE
A FAITIEUL PERFORMANCE BOND AND ESTABLISHING THE AMOUNT THEREOF.
WHEREAS, Section 712 of the Charter requires the Council to determine
what officials shall give a bond for faithful performance of their duties;
and
WHEREAS; said Charter section also requires the Council to fix the
amounts of the bonds; and
WHEREAS; bonds for certain designated city officials with financial
responsibility are often required and desired whenever various city
operations are subjected to audit or other fiscal review;
NOW, THEREFORE; BE IT RESOLVED by the Council of the City of San Luis
Obispo as follows:
SECTION 1. The persons currently holding the positions of City
Administrative Officer, City Clerk; City Treasurer, and Assistant City
Treasurer shall give bond in the amount of $50 ;000, respectively.
SECTION 2. The bonding company shall be kept advised at all times of
the names of persons holding said positions and, further; whether any
changes are made to the city organization which would affect the positions
addressed by this resolution.
On motion of - - Councilman - Griffin - - ;seconded by - Councilman- Duni.n"
and on the following roll call vote:
AYES: Councilmembers Griffin, Dunin and Mayor Billig
NOES: None
ABSENT: Councilmembers Dovey and Settle
the foregoing resolution was passed and ad ed this ____ day of
e5 � Pan � 17th Y Jules
1984.
R 5408
Resolution No.5408(1984 Series)
CI'7 CLERK PAMELA V GE
* * * * * * * * **
H • it -
C ty Clerk
Fi�a�6
`J
- -1
RESOLUTION NO. 5407 (1984 Series)
A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS
OBISPO APPROVING THE ATTACHED TRAFFIC ORDERS
BE IT RESOLVED by the Council of the City of San Luis Obispo as follows:
SECTION 1. The attached Traffic Work Orders for the period of April 1
through June 30, 1984 are hereby approved.
On motion of Mayor Billig , seconded by Councilman Griffin
and on the following roll call vote:
AYES: Mayor Billig, Councilmembers Griffin and Dunin
NOES: None
ABSENT: Councilmembers Dovey and Settle
the foregoing Resolution was passed and adopted this 17th day of July
1984.
ATTEST:
CITY LERK P ES
APP D:
i
City Administrativ Olfficeil
City A orney
w—
City E ee
R 5407
�q�r��e�if�.
�i /��; �
1) E: F"A Fe -F M E-: �\D -T C-li F::7 F=, LJI E-c L.- I C W 0 F�. E3
DATE TAI•'El\l TO PUBLIC SERVICES
LOCATION BROPD STREET SIO MONTEREY
RED. BY PLL.QN &. TILTON
COMPLETED
w - o
DIS)CRIPTION C.qPN&E THE FIRST PQRKIN& SPPCE ON BROPD ST.
BOTH SIDES FROM 2 HR. TO 30 MIN, CHPH&E METERS PND
PRINT CURBS SREEN, SEE SKETCH 8 LON
E j7KE
TCH R
CONCUR-4
ALI AN G. TILTON (1--!N W. HAWL Y
ENGINEERING ASS�T/TRAFFIC- (JPERVISING CIVIL NIGINEER
-y/ - �- ----------- -. -.... - -- ... . .... ..... ------
WAYNE A. PETERSON DAVID F. ROMERO
CITY ENGINEER DIR. PUBLIC WORf.-:'.S
lWs�r4jL
Ho Sore
JF
O
,FE
ID E: F'acu FR -T'Pll E—= Pq -T- 01 F::" IF4"-"U 1B L— I C:: tAJ C3 F;: l< E�
DATE TAKEN TO PUBLIC SERVICES
LOCATION LRUREL L.N NIO PL16,11STO
RED. BY WPYNE PETERSON
w - n - 4* pq-0,911
COMPLETED --6-2,
q -199
S-h.� I- &�
D I SCR I PT I (31\1 REMOVE PED X—ZNG SIGN PND I*NSTA)L.L
N-17 STOP iQHEPD ON THE EXISTING POST,
SEE SKETCH BELOAl
CONCUR
Vv
.. .. ... ...
ALLAN G. TILTON HIV W. HAWLEY
--L--jGINI��NG ASST /TRAFFIC SUPERVISING Cl ENGINEER
WAYNE A. PETERSON DAVID F. ROMERO
CITY ENGINEER DIR. PUBLIC WORKS
CW 17
NW297
op. L'A -Q PTJ-,
\a LR n
kErY\Q I ye.
WGUSTA STREET
ROSE.
m
E3AM U I tB 0 IE� I E3 F- 10
"T FR � F-- F=' I CC W C) F-;. F` C3 F;: Ir-) 1= F.a. W - 113... 4* - ?y
ey -0- —
DATE TAKEN TO PUBLIC SERVICES COMPLETED
LOCATION RLLEY BETWEEN MPSONIC LOD&E PHD &PS CO, OFF OF MRRSH
RED. BY ALLAN G. TILTON
DISCRIPTION PRINT 4" WHITE STRIPE RS 14APKED IN THE FIELD BY
SUPUEYORS, PLSO INSTALL 2-1 HP-375 "NO PARA'ING IN RLLEY"
ON STEEL POSTS RS SHOWN ON SKETCH BEL -144.
BEL
CONCUR
ALL N G. TILTON 3 1%,l W. ...I.WLCEY
.W
ENGINEERING ASS'T/TRAFFIC 7UPERVISING V (L ENGINEER
----------- . ... ......
44PETERSON DAVID F. ROMERO
CITY ENGINEER DIR. PUBLIC WORKS
C) MAegll
P /Qee of /sock 6p q 1 6044a Ilk
� � � — � \`'�
� C:) F:- 1=3' P-1 ll,,kR 0 11—J 1: Ei3 ��I ES F" CP
E) FE F=' omb���P1 E=— P4 I— M F= �U EEC 9 1 QZ� W C3 F;^ Pz-- E3
DATE TAKEN TO PUBLIC SERVICES
LOCATION FREDERICKS W/0 KENTUCKY
REQ. BY R.R. RASMUSSEN
—y�
COMPLETED
DISCRIPTION PAINT STANDARD 3 F007 OF RED C8A8 ON
EITHER SIDE OF THE DRIVEWAY A7 1270 FRED PICAS.
CONC X�l�x�. 0.
ENGINEF NG ASS'T/TRAFFIC SUPERVISING ENGINEER
�
---------------- ------- (� -----------
�WAYNE A PETERSON DAVID F
/ . . ROMERO
CITY ENGINEER DIR. PUBLIC WORKS
/
^^�
June 7, 1984
city of 5a1'1 luis OBispo
PUBLIC WORKS DEPARTMENT
Past Office Box 321 • San Luis Obispo, CA 93406.0321 • 805/541.1000 t4
R. R. Rasmussen
1270 Fredericks
San Luis Obispo, CA 93401
Dear Mr. Rasmussen:
M-
/�✓SEG'T�JnI_ /va sic �!
Pub!it 3+Yosks
A®BI
04--C-4-
Please notice that the City has posted your property'because shrubs,
trees, or groundcover are obstructing the street or sidewalk and need
to be trimmed. (A copy of posting and pertinent details is
attached).
if -this obstruction is not corrected within 10 days of this notice,
this violation must be referred to the City Attorney for his
attention.
If you have any questions concerning this matter, please call Jack
Brazeal at 549 -7239. Thank you for your prompt consideration of this
matter.
Sincerely,
DAVID F. ROMERO, DIRECTOR
PUBLIC WORKS DEPARTMENT
Jack Brazeal
May 9, 198L
Gentlemen.-
I received this letter this morning, and the bush
has already been Trimmed. What I would like to
know is why you went to the expense of a Certified
Letter and a typists time.to write it -,when a
ring at the doorbell would have gotten the same
response_ ?_
Arborist
e Also, I would like to request that your crew come
and paint a red strip on each side of my driveway.
,7B;yh (L A few years ago you did that because of the hazard I
Enclosure rafer involved in backing out.of our driveway. There is
a utility pole right at the edge of my driveway, and
up to the edge of the driveway,
and sometimes extending as much as
four feet past the utility pole.
I would appreciate some coopera-
tion\
because of the restricted parking in the residential
district north of us, Frederick Street is usually
parked solid with Poly Students and if they are vans i
or pickups, it is impossible to see un or down hill
until one is out in the: traffic lane, and these kids /
use the hill as a race track, and will park -right
13, E—= F:"d!mb F< -1F M 1—= rQ -I- Cli F:::- F=� U � L— I ✓ W C3 Fc
-F FR dc4 F= F:' I J C3 F-< IF= C) F-R: ID E= FR w . C3 _ 4*
DATE TAf:*"EN TO PUBLIC SERVICES
LOCATION GEORGE ST AT EAST END
REQ. BY ALLAN G. TILTON
COMPLETED ZO -------------------
DISCRIPTION INSTALL TNO TYPE N MARKERS ON THE RETAINING NALL
AT THE EAST END OF GEORGE ST. ONE CENTER AND ONE 10 F
RIGHT OF CENTER, BILL NORK TO TRACT 007.1 1/
CONCUR:
ALL G. TILTON
ENGINEERING ASST /TRAFFIC
—?A�—N��—A-------------
PETERSON r
CITY ENGINEER
�
)r-A
W. HAWLRY All X
VISING CI ENGINEER
DAVID F. ROMERO
DIR. PUBLIC WORK'S
fl—, I -IF ")r C3 F= E3 P4 L-U I E3 C31EEC I E�FOC:ll
O1*-FC 12% F= F:' I C: W C) FR K.. Cl, � 13 IFE F< w E3 :4* 29
DATE TAKEN TO PUBLIC SERVICES COMPLETED
LOCATION BUCHON ALLEY BETNEEN NIPOMO AND BROAD STPEETS
REQ. BY D.F,R,Iig-&,T,
DISCRIPTION INSTALL 4 SI&NS AND POSTS AS SHONN BELON,
ANY TIME" KITH PDD9 D PL nfTE
PEP M.C. 4.050
,N\
ALLAN G. TILTON
ENGINEERING TITRAFFIC
WAYNE A. PETERSON
CITY ENGINEER
E� j c-)-) 7,y-%
HN W. HAWLEY,.�
PERV I S I NS VI ENO I NEER
----------------
DAVID F. ROMERO
DIR. PUBLIC WORKS
- , - �
Ilia
1
�r� r
1, j /pis � s Leos �/is %p�2
I
i
7)p
�1
�I
i�
C
;�D
C3 F=' E" ph lr%,4 u—. g—p 1[ .13 C3 Eic I E.3 Imo" C3
ID F= Fz'ocA F� -F M FEIN'-[- C3 IF F--"U EEC 0 1 Cr W C3 ffz;+, 0- ES;
DATE TAk"'EN TO PUBLIC SERVICES COMPLETED .3.e
LOCATION HPTHNPY ST 300 FT SOUTH AND EAST OF CARPENTER
REQ. BY ALLAN &. TILTON
DISCRIPTION REMOVE EXISTIN& X-35'S "SLON" SI&NS AND POSTS
FROM HPTH14P"', ONE LOCATED SOUTH I.-IF C)QPPEH R AND
THE OTHER IS LOCATED EAST OF CARPENTER,
E AND
N T P
CONCU,� ---
ALLAN G. TILTON H W. HAWJJ
LE
MT C
ENGINEE NG ASS'T/*T'RAF'FIC 4S-'ER�VISING CI L ENGINEER
WAYNE A. PETERSON DAVID F. ROMERO
CITY ENGINEER DIR. PUBLIC WORKS
.1
-r -,e- C3 F=- 'rte-" 6=a P4 0 U I E3 C3� I E31F=-C3
IC 7C n F::" dqi F=< _r M E-= "'IF a F= F=" U JB 8 1 C7- t4 C) F=< 0---- E3
DATE TAKEN TO PUBLIC SERVICES
LOCATION HIGH STREET NEST OF REACH STREET
REQ. BY -3.L.O.P.D.1 PLbqN G. TILTuN
COMPLETED 4
6_71- _3 ----------
S4mzpo - A Aa
DISCRIPTION INST,9LL 45 FT OF RED CURB ON THE NORTH S773E
OF HIGH STREET JUST WEST OF REACH STREET, SEE
SKETCH BELON. IN,
CONCUR:<�
ALLAN G. TILTON -il\l W. HAWLEY
t
ENGINEERING ASST /TRAFFIC 4PRVISING CIVIL -NGINEEIR
- -
------------ ------- ZD ------------
WAYNE A. PETERSON DAVIT) F. ROMERO
CITY ENGINEER DIR. PUBLIC WORKS
F-vm-r: &*v ov -4
L
6
0
I -F'Y' C3 E3 � V4 U I E3 C) E-C I � F> C3
rD E: F:="d=b FR -IF M EF V4 -r C3 F=' H=. u n 0,.— 1 4-1 w C• F=Z E3
-IF FR � F=F=7 I W C3 F:;Z e k C3 F=< ID E: FR w . C3 . *t:
DATE TAKEN TO PUBLIC SERVICES COMPLETED
-------------
LOCATION LOS OSOS ULY RD DESCPNSO-CITY LIMITS &�
REQ. BY ALLAN G. TILTON
DISCRIPTION INSTALL R-26-S ON THE EPST SIDE OF LOS OSOS FROM
DESCPNSO NORTH TO THE CITY LIMITS AT 250 FOOT 71/— SPPCIN&
COST OF INSTALLATION TO BE BILLED TO ITP.QqT 683
CONCUR<�—�
ALLAN G. TILTON ?FIN W. HAW
ENGINEERING ASS'T/TRAFFIC SUPERVISI KIVIL ENGINEER
-----------
WAYNE A. PETERSON DAVID F. ROMERO
CITY ENGINEER DIR. PUBLIC WORKS
104 loe,51
@ cd
c.
� 1 -117 1`e -,L3 F= E31 CA lq L. Lil 1 -c-3 C3 1=9" I !E3 IF=' C3
-F FR emb f= F=* I (-- W C) F-I 11--Z C3 F-< ID E= F-C w - of - 4*
DATE TAKEN TO PUBLIC SERVICES COMPLETED
LOCATION 1436 MORRO STREET
REQ. BY STEVE MISSPNORE
DISCRIPTION PAINT 3 FT OF RED CURB
EITHER SIDE OF THE DRIU&I
AT 1436 MORRO STREET.
CONC
AI
clif, G. 111-ION
G' N ERING ASST /TRAFFIC
�------------------
4N X
PETERSON
CITY ENGINEER
HN W. HAWLEY
PERVISING CTV ENGINEER
DAVID F. ROMERO
DIR. PUBLIC WORKS
C3 F---- E3 r-i V14 9 U I $F3. CP 9 1 � F>' M
13E: F:'dct F=< -T M E- VA -r C) F-- V- U E-C I I C]' W 01 9::R F<E-3
"T'FR l� F= F=" I k^J C3 F< 0--'. C.) F;: ID O =: IFS
DATE TAKEN TO PUBLIC SERVICES
LOCATION OSOS ST PT NALMLIT
REQ. BY N KNOFL.ER1PLLPN G. T7LTON
COMPLETED
DISCRIPTION EXTEND RED CURB ON THE SOUTH EPST CORNER
OF OSOS 4 FT TO THE SOUTH. SEE SKETCH FELON.
CONCUR:.�
ALLAN G. TILTON
ENGINEERIIG ASST /TRAFFIC
WONE A. PETERSON
CITY ENGINEER
V\J ALfj Lrr
ti
)i HIV W. H WLEY
17 1 V�
U
PERVISSING C-' V L ENGINEER
DAVID F. ROMERO
DIR. PUBLIC WORKS
° '
����������� �� ������ ���� �
)
�-����I ������ ���F�� ID - c) ~=1*
DATE TAKEN TO PUBLIC SERVICES COMPLETED
LOCATION SANTA BARBPRA A7 ROUND HOUSE
RED. BY ALLAN S. 7IL70N '
DISCRIPTION PAINT RED CURB ON THE WESTERLY SIDE OF SANTA BARBARA
ALSO, REPAINT LANE LINES AS SH014N 0N THE ATTACHED SHEET
C0S70F THIS WORK IS 70 BE BILLED 70 ApC�03-76j2210 BR0AD S7.
CONCUR:
ALLAN G. TILTON
ENGINEERING ASS'T/TRAFFIC
WAYNE A. PETERSON
CITY ENGINEER
4OHN W. HAWLEY
SUPERVISING CIVI�
K
DAVID F. ROMERO
DIR. PUBLIC WORKS
INEER
JU
n. P. W
LU
41 �1 �� _ �� _
cc
E '
\,.
m
1
fwir�,
I '
1.
�a..
4 L• • s r, IV".5 1
• 1 '�- i�� ti � ?/ ^I I -r.�" h �r pin' ��
xk-
� � I
-
II��"
is
� I -TV OF E34eN UXIS 00 1 S;F'O
w
'*TF<Al=F=10 WOF�0-1
DATE TAKEN TO PUBLIC SERVICES COMPLETED
LOCATION MPRLENE DR AT PATRICIA DR.
RED. BY ALLAN G. TILTONIJ. BRASIL
DISCRIPTION INSTALL PLASTIC STOP LEGEND AND STOP BAR
ON MARLENE AT PATRICIA DR.
1�- W
ALLAN G. TILTON HN W. HA LEY
ENGINEERING ASS'T/TRAFFIC j"UPERVISING E VNG I IN E E R
WAYNE A. PETERSON DAVID F. ROMERO
CITY ENGINEER DIR. PUBLIC WORKS
ol
@
01
CO F= E4 FA P4 9 IIJ 3'. 071�C I !S U=z
E) F=- F=- g=b � —r rl E=— NT 09" F- U E—C I C.:,% W 0 F;: K E3
*I- IF< dnk F= 9= I (�- W 01 F< V< 0 F< 1) E' F<
DATE TAI-.,'EN TO PUBLIC SERVICES
LOCATION MONTEREY STREET AT &RAND AVE
REQ. BY ALLAN &, TILTON
COMPLETED
DISCRIPTION INSTALL NEW "LEFT TURN YIELD ON 6REEN"
ON THE MAST ARM NEXT TO THE LEFT TURN HERD.
SEE SY6N AND SNETCH BELOAl. , 1 �I&NRL
A I
CONCUI:i,4- I '
ALLAN G. TILTON 0 N W. HAWL�*/
ENGINEERING ASS'T/TRAFFIC JSUYPERVISING C 11- ENGINEER
-- ------- ••_------- -- - - - - --
WAYNE A. PETERSON DAVID F. ROMERO
CITY ENGINEER 11 DIR. PUBLIC WORk"'S
30"
64
LEFT TURN fi
YIELD
ON GREEN
Figure 3.
$IV
#
vise
sa
�b
ID E: Fs e�u FR --a- M 0= 1-%.1-0-
C3 F=° U IE-c 1_ I C� W u) FR IF;:
0
DATE TAKEN TO PUBLIC SERVICES
COMPLETES '19 ---------------
LOCATION HATHWA% STREET FETNEEN
CARPENTER AND LONGV,ZEN S
60(b
REQ. BY CITY COUNCIL
DISCRIPTION REMOVE EXISTING R -2 (30) SIGN AND POST,
REMOVE PAVEMENT MARKINGS. SEE SKETCH
RELON. COORDINATE XITH OTHER NOR/; ON NATHWAY 4W,#%* , 4L2401v
CONCUR: A= —1 - _ -- N W �_- - -- - - --
HAWLE
_EIVGINEE�, ASST /TRAFFIC S PERVISING CI I ENGINEER
---------------- ------ --------------
WAYNE A. PETERSON DAVID F. ROMERO
CITY ENGINEER DIR. PUBLIC WORKS
� m
m
� "�pM• ?i� 9.0
J`S�P
tE
�.c 9
z
��o FOOD 9
4
J�C
O
9
1
1
`.SLacK _ -r
SPA
r 6
4LS RT.
3
w
p a a o H4P
�OND ST M"COLI
i
Q
a EDERICKS
_ CC — -"
0
N
m
I -r e C3 F=' E3 Lc� P%J L- U I ES L3 E�c I
ID F:F-- � F=;ti 7— M EE PQ I— L-3 F= Fo U E� L— I � W 0 F< K E3
-IF FR � � F= I � W C3 FR K C3 F< n ff—= FC
DATE TAKEN TO PUBLIC SERVICES
LOCATION KENTUCKY TPFT TO HATHNAY STREETS
REQ. BY CITY COUNCIL
w.c3-4* p-4/-073_
I — I
COMPLETED — --------------
stc, = Q5a1,6
DISCRIPTION REMOVE EXISTING R-2 (30)7S SY&NS., POSTS PND PI)VEMENT
MPRKINGS PS SHONN ON THE SKETCH FELON
COORDYNPTE WITH OTHER NOR;-" ON THXIP'z
CONCUR -- ------
ACLAN G. TI T6� OHN W. HAWL
ENGINEERING ASST/TRAFFI SUPERVISING IVI ENGINEER
---------------------- ---- ze-_� -----------------
WAYNE A. PETERSON DAVID F. ROMERO
CITY ENGINEER DIR. PUBLIC WORKS
Aaoo�
k-Z
-,o,§-i
AO-
7'
ti
-U- V": A F= F=- I C�- W C3 Fes°. F- -: C3 Fm< E) U= FR
DATE TAk::EN TO PUBLIC SERVICES COMPLETED
LOCATION CHORRO RNA LINCOLN STREETS
RED. BY RLLRN S. TILTON
DISCRIPTION PRINT 15 FEET
RLL L'NPRINTED
CONCURZ
ALLAN G. TIL.TON
ENGINEER] ASST
W - Cu - 4*. 2y -06,g
-�-- - ---- - - - - --
s- _ 2 Zkb
(MIN.) OF RED CURP ON
LEGS OF THE INTERSECTION.
o � W
OHN W. HAWLEY
/TRAFf -IC UF'ERVISING V L ENGINEER
- - - -- - --
--------------- - . - -- - - - - -- - --------------
`WAYNE:A PETERSON DAVID F. ROMI-RO
CITY ENGINEER DIR. PUBLIC WORk::S
Ll ncol r�
�1
v
a� I -r Ne M F= E3 Onh U 1 ; 5 C3 n I � F:' C3
n E=- F:o df4 F;; -r m r-- i%j -T c3 F= F="u iB ii (✓ w b o=z �3
-7- F;: 0=a a= F= I a� W a FR 0-- C3 FC n a F;r
_ :1* C
W _
6-1le-1- C)
.) -7 —06q
DATE TAKEN TO PUBLIC SERVICES COMPLETED
-----------
LOCATION SACRAMENTO DR AT CPPITOLIO ,y
RED. BY MM. HPRRISIA.G. TILTON
DISCRIPTION INSTALL R-26C "NO PARI;'ING HERE TO CORNER"
40 FEET SOUTH OF CAPITOLIO ON THE NEST SITU
OF SACRAMENTO. SEE SKETCH RELCtX A
CONCUR:
ALLAN G. TILTON•
ENGINEERING ASS'T/TRAFFIC
- -- --------
Y�E-A.-PETERSON -------
CITY ENGINEER
C40ZA4
%e
vJ
jS W
N W. HAWLEY
'ER�VISING CIV L ENGINEER
DAVID F. ROMERO
DIR. PUBLIC WORKS
R -z6c
jS W
N W. HAWLEY
'ER�VISING CIV L ENGINEER
DAVID F. ROMERO
DIR. PUBLIC WORKS
~~
@|
-�
U F= S-3 rib NO L- U 1 0 C3 E3 I E3 F- C3
n a F='d=� FR -r M E—E NO -r CO F= F-- U E� L- I C:: W C3 FR K E3
DATE TAKEN TO PUBLIC SERVICES
LOCATION N. CH0RR0 STREET N/0 FOOTHILL BLVD
REQ. BY ALLAN &. 7IL70N/SL0PD
COMPLETED
DISCRIPTION INSTALL R-2(25) APPR0N. .100 F7 NORTH OF THE
INTERSECTION OF FOOTHILL. SEE SKETCH VEL0N. A1S0 INSTALL
PAVEMENT MARKINGS~
CONCU w'= �
___~��__=�
R G. TILTON N W,
ENGI ING ASS'T/TRAFFIC ERVISING CIVIL ENGINEER ED
��______________________ ________-----------
�AYNE A. PETERSON DAVID F. R8MERQ
CITY ENGINEER DIR. PUBLIC WORKS
,.;I!- NFEDVI / Cu'aSTRUC`M -!
TRAFFIC REVIE11 REQUEST
F21 I: R. BARBA# 4232 / , 0,
DATE: 4/16/84
LOCATI ^!': North Chorro St. Speed limit sign posting
PROD-LEii: At this time Chorro St. South of Foothill Blvd. is 30 MPH.. Upon crossing Foothill
onto N. Chorro the speed limit reduces to 25 !,TH.. However there is no posting to this effect
N. Chorro is posted for 25 MPH at the North end but not the South end. Could the South end
of N. Chorro be posted for 25 MPH with sign as well as paint numbers on the street and re-
paint the numbers at the North end as they are faded.
/s trLle,
REPLY REQUESTED
YES XX �IjQG
•`O / eas, �a
VOTE: UPOF! CO1PLMO'1, FOR- ,-IAPD TO SUPERVISOR OF TRAFFIC SAFETY 111IT
fi� - ji
s. l.G.
n F= F"d� F=Z -r M E: P4 -F C3 F= F- U r=% I � L-J C3 F� K El
-F FR 42% F= 9= 11 � t4 c3 F;z •< b Fes. jD F= F:;t w . c:) - 4*
DATE TAKEN TO PUBLIC SERVICES COMPLETED
LOCATION ISLAY STREET AT CARMEL STREET
RED. BY ALLAN 6. TILTON
DISCRIPTION INSTALL 15 FEET OF RED CURB ON ALL
PPPROCHES TO THE INTERSECTION, SEE SKETCH ELI..'l
CONCLJ . --- ------ i-
AL A N W. HAWLEY.
ENGINEERING ASST /TRAFFIC S ERVISING CIVI NBINEER
—------------------- --------
WAYNE A. PETERSON DAVID F. ROMERO
CITY ENGINEER DIR. PUBLIC WORM'S
-2.
IC ) t4ee,4
7;+
0
m
I -F `t'' C3 F=7' fS s=% r%4 0 U I E3 U IB I !E! F" C3
ID, E: F=" � � -T P1 E-= [%I -I- C3 F- FzU E3 L- I iC W � F;: R--,- E3
-F FR d� ff = F= I � W 01 F-C F< C3 F;r n IE: FR
DATE TAi:"'EN TO PUBLIC SERVICES
LOCATION 364 ISLAY STREET
RED. BY A. ECHOLS
I
COMPLETED
lb�
DISCRIPTION PAINT 3 FT OF RED CURB ON
EITHER SIDE OF THE DRYVENAY AT 384
ISLAY STREET
CONCUR: . . . . . . .
AL G.
JO 1\1 W. HAWL
ENGINEERING ASS T/TRAFFIC S PERVISING IVIL NGINEER
WAYI\JE•A. PETERSON DAVID F. ROMERO
CITY ENGINEER DIR. PUBLIC WORf--'S
I
iC 1 -T- `v'' M F::- S3 04 M L— U I E3 Of Ec I E; F"O
'-r FR d� F= 1= I (-- W 0 F< 1-` Q F< 0 a FC
DATE TAi-..'.EN TO PUBLIC SERVICES
LOCATION CPLIFORNIP STREET N10 PHILLIPS
RED. BY S. L. 0, P. D.
w - C3 . � c5,c-(—oe'vo-
COMPLETED `5" 3 ?(�
Is
DISCRIPTION RELOCRTE THE EXISTING END NO PPRKING
SIGN TO THE NORTH SIDE OF THE DRIVENA'
PS SHOWN IN THE SKETCH BELOW.
CONCUR< ---
4OHN G. TI ON W. HAWLE
ENGINEERING ASST /TRAFFIC SUPERVISING I IL ENGINEER
---------------- — ---------
WAYNE A. PETERSON DAVID F. ROMERO
CITY ENGINEER DIR. PUBLIC WORk.:S
c%nA
N tjv+h CF
Ta+¢ Drava. waves
@|
�1 -IF -ir C3 F=' ��i,%.o ��3. E3 C3| '1 E3 F- C3
����F;t -F M E—= UNS -F C3 F=" �U E-t I I C� W C] FR a<-. E�
DATE TAKEN TO PUBLIC SERVICES
LOCATION MADONNA RD E/0 LOS 0S0S VLY RD"
REQ. BY PL1iQN G. 7ILT0N
w~ C3.
COMPLETED
DISCR SIDE
OF MPDONNP RD.EPST OF THE INTERSECTION -F LOS OSOS V RD. REMOVE
C8NCUR: ______
ALLAN G. TILTON JOHN W. HAWLEY
ENGINEERING ASS'T/TRAFFI SUPERVISING ENGINEER
WAVNE A. PETERSON DAVID F. ROMERO
CITY ENGINEER DIR. PUBLIC WORKS
`
`J
�
^
��
��,4�foA�^u*~� ^�
-r C3 F-- �S o0i 014 1 U I Ei 01 E-C I E3 F=C3
-Ir FF Z � F= F= I (-- W C3 F:Z K C3 F;'r n a FTC
DATE TAKEN TO PUBLIC SERVICES
LOCATION MPDONNP RD NIO LOS OSOS ULY RD
REQ. BY PLLPN G. TILTON
COMPLETED
DISCRIPTION INSTPLL R-2(25.) 100 FT */-, NEST OF LOS OSOS (ILY RD
ON THE NORTHERLY SIDE OF MiQDuNN)Q RD. INSTjQLL Pi9VEMENT MARKINGS,
IN CONJUNCTION KITH SIGN. ► I -.. 4
CONCURZ: ,.
ALLAN G. 'I ET N
ENGINEERING ASST /TRAFFIC
------------------------
WAYNE A. PETERSON
CITY ENGINEER
ji,�v txj) -------
HAWLEY
SUPERVISING IL ENGINEER
PK-
DAVID F. ROMERO
DIR. PUBLIC WORKS
it
La
c: I -lr,�lr 01 F= E3 O=b P4 U I El 00 1 ESF="O
nF=F-AF,o-'BrME:-N"T' OF F"UE-ll I C WC3lF<6 --'Ei
O
DATE TAKEN TO PUBLIC SERVICES COMPLETED
LOCATION TASSP JRRA AT RAMONA DR.
REQ. BY ALLAN G. TILTON
DISCRIPTIDN INSTALL 15 FEET OF RED ON ALL UNPAINTED CURB
RETURNS AT THE INTERSECTION OF TASSPJPRA-PNO RPMONA DR,
CONCUe
ALLAN S. T LTON
ENGINEERING ASST /TRAFFIC
WAYNE A. PETERSON
CITY ENGINEER
0
0
AWLEY
UF�E NG CIV NGINEER
--- i :__? ----------------
DAVID F. ROMERO
DIR. PUBLIC WORKS
I -TY" C3 F= E3 44 tNJ L- U I E3 C3 E3 I E3 F' C3
1.) FEE V- � F;: -F M E-= 1�4 -V C3 F= F='ILJ 1E, I- I Cr W L-3 FR 0-< E3
,-F U7< � U::-- F- I (-- W c:3 Fq: tz"." C:P F< n F=* F<
DATE TAf%*EN TO PUBLIC SERVICES
LOCATION BUCHON STREET AT MORRO STREET
REQ. BY ALLAN 6. TILTON
w . c) a 4t 6961-tn-5-5�-
. . Q-le I
COMPLETED ,S�V 7
Is uzj�
B, 101-16
DISCRIPTION PRINT CURBS ON RUCHON STREET AT MORRO STREET
PS SHOWN ON THE SKETCH BELOW. COORDINPT WI TN OTHER
NORK BEING PERFORMED ON BUCHON.
T
CONCU IF "
-- - ---- -------
HN
G. TILTON j W. HAWLEY�?
UP�
L
ENGINEERING ASS7T/TRAFFIC UPERVIn IV L ENGINEER
-------------------- ----
WAYNE A. PETERSON DAVID F. ROMERO
CITY ENGINEER DIR. PUBLIC WORI.-.'.S
:Li
MORRO STREET
10*41
c 1 -r"v" aF= E3eA9"49 L-u I E3 O� I E;F"a
1) E: Fo dce F-<T M -F C F= F=o U 0 10 W 0F: F-f:E3
-1F F:7c Pa F= F= I � W 0 F-< F.- C) F< ID E= FR W. 0. *t
DATE TAKEN TO PUBLIC SERVICES COMPLETED5-1
LOCATION TORO STREET BETWEEN MONTEREY AND PALM
REQ. BY MRS. STANNICK
DISCRIPTION PAINT 3 FEET OF RED CURB ON E2'THER SYDE
OF THE 73R7VEXPY AT 960 TORO STREET.
CONCUR Z-: yj
ALLAN G. TILTON 4JHN W. — HAW
ENGINEERING ASST /TRAFFIC UPERVvISI CIVIL ENGINEER
WA NE A. PETERSON
CITY ENGINEER ,
DAVID F. ROME' ------
DIR. PUBLIC WORKS
O
C; I -y- Ne C3 F= S d=� r%j L- M I S a E-4 I S F' C3
nr=- F:°d %F.°. -T B"llIEtq-T C39= F°ME�L_ I C: WC3 FR KS
-r Fti. d h F= F= I ('. W M FR V." C3 F;: n E= F;
DATE TAKEN TO PUBLIC SERVICES
LOCATION HATHWA% AND SLACK STREETS
REQ. BY CITY COLINCIL/PUDLIC NORHS'
w _ cl _ # e?— tI- USA
COMPL.ET -- - - - - --
d3 a ��
DISCRIPTION INSTALL TWO R. -1 ;STOPS WITH PAVEMENT MARKI.NSS
AS SHOWN DELON.000RDINATE NITH OTHER kAWW IN& PERFORMED
ON HATHNA%,
CONCUR:
ALLAN G. TILTON OHN W.
ENGINEER ING ASST /TRAFFIC UPERVISING IV VENGINEER
--� -- i-------------- -. -. -- - - - - -C) ------ -- - - - - --
WAYNE A. PETERSON DAVID F. ROMERO
CITY ENGINEER DIR. PUBLIC WORKS
RM ccNSTKUUl0 -
wKS iaU11�R
INSTALL NEW STOP -�
� VAma
7
_t
INSTALL NEW STOP'
�CITY �I'I
EXISTING STOP
oi,7Ne OF= c3A" 0 U11C3 0011E!�O
OF= F='UIBL-14—, WOFZKE3
L-JC:)F-<V-"," OF-,cOF=F-< w - c) . ** 9( -
DATE TAKEN TO PUBLIC SERVICES COMPLETED 5q <_(4!,- ________
LOCATION HPTHXPY RND LONSVIEN STREET
REQ. BY CITY COUNCIL
DISCRIPTION INSTALL TNO R-J "STOP" SIGNS AND
PRPEMENT MARKING, INCLUDING CROSSPIPLI-N', PS SHOAIN FELON.
REMOVE EXISTING CENTER LINE MOPING IN THE CURVE.
CONCUR:
---------- ---- ---
ALLAN G. TILTON JOHN W. HAWLE'
ENGINEERING ASS-T/TRAFF' SUPERVISING CI NGINEER
---------------- --------------
-wt;rf�i A.- PETERSON DAVID F. ROMERO
CITY ENGINEER DIR. PUBLIC WORKS
------------ ---- -
I Ak � INSTALL NEW
INSTALL NEW
STOFS
;-1 Li y
-
N
NY-
1 -r Ne C3 9= E3 dck P4 L- U I S; C3 3B I E3 F=l C3
n F= F=* o� FR -F M I=— P4 -lF C3 F= F=U E� H 1 0 W C3 F< E:-: �
O �/� 0 -s-e)
-T FZ irA IF= F= I W C) F< I---- C3 F: E) F= FR W - C3.
DATE TAI:::EN TO PUBLIC SERVICES COMPLETED --------
LOCATION HPTHXPY STREET AT CARPENTER STREET
REG. BY CITY COUNCIL/PUBLIC WORKS
DISCRIPTION INSTALL 3 -WRY STOP PT CARPENTER PHD UPTH;qQY STREETS.
PLSO INSTALL PPUEMENT MARKINGS ANTI STOP GARS PS SHO
ON THE SKETCH FELON. COORDINATE NITH 0 HER ORI-�' Hj9THPIPY.
I
CONCUR
------ - -- ---------
LAN G. TILTON JOHN W.
ENGINEERING ASS'T' /TRAFFIC SUPERVIS G C VIL ENGINEER
WZ- ----------------- --------------
E A. PETERSON DAVID F. ROMERO
CITY ENGINEER DIR. PUBLIC WORKS
5,1-\Ar- F)EjN-fLrFl S-f
txlsTlmu STOP --->
INSTALL NEW STOP
0
,,,INSTALL NEW STOP
'It'
G
-r C3 F:�' S; acb P%j U I E3 C3 1B I E3 F"C3
ID I—E F' Pe FR -r M I—E 0 T 0 1= 9=0 U E3 0— 1 W C3 F< K E3
-F FIt A F= F= I � W C3 F, K M Ft n E� F< w . C3 4t 0
loo
DATE TAKEN TO PUBLIC SERVICES COMPLETED ------------------
LOCATION SUCHON STREET AT CHORRO STREET
REQ. BY CITY COUNCIL
DISCRIPTION INSTALL 4 -WAY STOP AT BUSHON AND CHORRO STREET.
PAINT PAVEMENT MARKINGS AND STOP BARS, NORK TU AIPERFOPmED
MAY l,'84.EXTEND RED CURB AS SHONN 17N '-A'ETCH BEll-, W.
CONCUR:
ALLAN G. THT6N N W. HAWL
ENGINEERING ASS'T/TRAFFIC (�4PERVISING IV L ENGINEER
-------------- ---------------
WAYNE A. PETERSON DAVID F. ROMERO
CITY ENGINEER DIR. PUBLIC WORKS
t
IF
I
CHORRO STREET
IT'y' `OF:" E3�N U I!F3 01=9 I E3F'0
ID E: F"fich F< -r M F= P47- C3 1= Fa LJ 1B I I � W C3 FZ K E3
DATE TAKEN TO PUBLIC SERVICES
LOCATION BUCHON STREET AT NIPOMO ST
REQ. BY CITY COUNCIL IPLIBLIC NORKS
COMPLETED
w -0.4*
DISCRIPTION REMOVE THE TNO STOP SIGNS ON BUCHON STREET
AT NIP0140 STREET. REMOVE PAVEMENT MARKING AND STOP BARE
ON BLICHON. NORK TO BE PERFORMEDION MPYll,,s4.
CONCUR
ALLAN G. TILTON
ENGINEERING ASST /TRAFFIC
------------------------
-4—D
WAYNE A. PETERSON
CITY ENGINEER
sy-0,00o
Nip
0. 0 S TREE 'r
JIPFIN W. HAWLEY/ I
PERVISIN6 CQYL ENGINEER
/ E�l --------
DAVID F. ROMERO 20 pie LPC
D I R. -L'.UBL I C WORKS.,
&
a. Oe� I r
114 /qooe�e.
Sin
9
la:
Eo
N
0
3 F:' Si i2A Q,%J N U 1 0 01 /1 0 �" C3
n E= F="d!mk F{ -r M F="" -T U F= F="U E-9 I Cv W C3 F:zc K 0
-I- FR f=b 1= F= I (-- WUFRK C3 FR n E: F:;Z
DATE TAI-"'Ell TO PUBLIC SERVICES
LOCATION ALL CITY PARKING LOTS
REQ. BY ALLAN G. TZLTONI S.L.O.P.D.
COMPLETED
DISCRIPTION REMOVE $25.00 FINE SIGN ON ALL HANDICAPPED
PARKING SPACES. NO NEW FINE SIGN TO.BE POSTED.
CONCUf'° _ ___ 0
ALLAN G. TILTON W. HAWLEY
GI NE RING ASST /TRAFFIC < 5S W'ERViSING CIVIL E
----------------- ----- -------------
YN L PETERSON DAVID F. ROMERO
CITY ENGINEER DIR. PUBLIC WOR[.--S
1-a :
V �3 F-- E3 dmh P4 L— U I E-30 0 A..- I E3 F"C3
6 7—
DATE TAKEN TO PUBLIC SERVICES COMPLETED
LOCATION CHORRO STREET SIO MISSION
REQ. BY MR. MENARD
DISCRIPTION PRINT 3 FT. OF RED CURB ON EITHER SIDE
OF THE DR7VENAY AT 263 CHORRO ST.
CONCU
H W EY
J H�N *
ENGINEERING ASS'T/TRAFFIC UPER SING CIV L ENGINEER
--- ---------
-- -------- -- — ------
,r/W—YNE—A.—PETERSON ------- DAVID F.—ROMERO --------
CITY ENGINEER DIR. PUBLIC WORKS
C:: I -re C3 F= E3 CA M L— U I E3 C3 Ec I E3 F="C3
� E= 9=• d!=h F;t —F M ✓ N —F C3 F= F:" U.._0 3B 1 � W C3 F=Z V< E3
DATE TAKEN TO PUBLIC SERVICES
LOCATION NALNUT STREET AT MORRO STREET
RED. BY ALLAN G. TILTON
COMPLETED
w . c) - :1*
DISCRIPTION PAINT 15 FT. OF RED CURB ON WALNUT STREET EITHER � E OF
MORRO STREET AS SHONS IN THE SKETCH BEL04 1'11
CONCUR:
ALLAN G. TILTON
ENGI ERING ASST /TRAFFIC
—1 ----------------—
'WAYNE A. PETERSON --
CITY ENGINEER
zx�.4z,lwr
A3
q I
O
lk3
UOHN W. HAV)LEY
4PERVISlt\3 CIVIL
DAVID F. ROMERO
DIR. PUBLIC WORKS
45-/11-
I NEER
6
02
-r "Ir C3 1= Es dab P4 L- U I E3 C3 1B I S; F=l C3
n RE F=' dc% FR -r M E: I\J -IF Q 1= F=" U E� 1 C; W C3 FC V--" E3
DATE TAKEN TO PUBLIC SERVICES
LOCATION GRAND AVE MILL TO PALM STREET
REQ. BY D.F.ROMERO
COMPLETED
W_ C3_ 4t � '-/ - o t'l /-/
DISCRIPTION SNITCH THE BICYCLE LANE SIGNS ON THE NEST SIDE OF
GRAND AVE. MOVE THE SIGN NIO PALM TO NIO MILL AND VIS VERSA,
'LL AND
SEE Sl-%'ETCH BELON,
CONCUR'
W
A AN G. TFTELTT60N� H� AHAWLEY
ENGINEERING ASS'T/TRAFFIC 4F�'ERVISING CIV NGINEER
------------- --- -----------
WAYNE A. PETERSON DAVID F. ROMERO
CITY ENGINEER DIR. PUBLIC WORKS
Sig„ wj
MILL STREET
PALM
pp�
I -F)r C3 F=- ES dMh P4 I- U I E3 C3 n I E; F=C3
n E-= F-l' d=b F,: -r M F= M -T C3 F= F="U 1B I I CC W C3 FTZ lF<!E3
I- F; dnk 1= F= I C- W M FR 1<' C3 FZ � F= F<
DATE TAKEN TO PUBLIC SERVICES
LOCATION JOHNSON AVE AT LAUREL LN.
REQ. BY ALLAN G. TILTON
COMPLETED
W_ C3_ -it. g Ll -0 t"
DISCRIPTION INSTALL NON REFLECTIVE PAVEMENT MARKERS ON THE
CENTER LIN OF JOHNSON AVE N10 LAUREL LN. EXTEND CER MIC
MARA'ERS FROM THE STOP BAR BACK TO TH S 'ART OF 7' TURN POCKET.
�
CONCUR
L � R ��
ALL G 0 TYLT6�-- OHN W. -HA -Ey -- -------
ENGINEERING ASST /TRAFFIC SUPERVISI G CIV L ENGINEER
---------------- ----- — ---------
WAYNE A. PETERSON DAVID F. ROMERO
CITY ENGINEER DIR. PUBLIC WORKS
m
% .""o
tr
ow... ArviL
r
60
ad---
ri
,,I
17V "
J,
LAUREL-L.A-1
DETAIL 23
000000 E300000 [1-
3"
CIO 0 0 0 0 0—
4L -1
. ` I �'x � s TJ•t/G- --
i '
I .
000000 r] o o a v 27
00 CG GGGGO Gp Q40 O p lJ J
d e a e a G G 000 dC -- —O Q -G —0 — 0-- - - -- -- - - - -- —
I
I -IrV C:)F= S3 #CoP4 L_U I E3 OEC l:E3F"O
n F= F=- fimb Fc -r m a N -r of Fz:- u o L_ i c w o Fc K E3
-lrF,<AF=F= 10 W C3 FR K C3 F:Z 0 a F-4 W . 0 . 4* gGl 06/Z
DATE TAKEN TO PUBLIC SERVICES COMPLETED - "S� ' �� q
— - ----------- c� - ----------
LOCATION JOHNSON AVE AT SOUTHNOOD
0 a' rmi BY n I I ZN m 1-- 7 7 / TfW
DISCRIPTION REPAINT PETS XZN& PAVEMENT MPRKZN&S
ON JOHNSON EITHER SIDE OF SOUTHNOOD DR SEE
SNECT FELON
DR
CONCL
---------- -- - - - - - --
ALLAN LTON JJIH4N W. HAWLEY
P
E GINE 'ING ASS'T/TRAFFIC Ul:tRVISING C I ENGINEER
---------------- ---- 2 — ---------------
WAYNE-A. PETERSON DAVID F. ROMERO
CITY ENGINEER DIR. PUBLIC WORKS
0
0
s6u-�AW004
I
ap
1
,
L�
Lrl
0
Aepdu
cJVvcj
0
O
- %e' CD F:�' c-3 do 9'44
fl_ CA 1'. S C:) :E3 :I a F=° CD
FR r- F=- I C:: W CD FR l< CD F: EE F<.
dc%
-) W _ C3- .4*
DATE TAI-.,.'.EN TO PUBLIC SERVICES
COMPLETED
LOCATION JOHNSON AVE AT SOUTHWOOD
REQ. BY ALLAN G. TILTON
DISCRIPTION EXTEND EXISTING RED CURB
LOCATED ON THE NORTHWEST SIDE
ON JOHNSON AN ADDITIONAL
20 FT. TO THE NORTH. ALSO PAINT
STD, 15 FT, OF RED AT ALL
OTHER PPRO
S. S E RELONa
CONCUR ^ =`? ----- - - - - --
- -- --- ---- -- - -- -- - - --
ACLAN G. TILTON
N W. HA LEY
ENGINEERING ASS T /TRAFFIC
S PERVISING C L ENGINEER
---------- - - - - --
----- ----------------- ------ .- - - - - --
WAYNE A. PETERSON
DAVID F. ROMERO
CITY ENGINEER
DIR. PUBLIC WORKS
ap
1
,
L�
Lrl
0
Aepdu
cJVvcj
0
O
Cr Z -rY' C3 F✓ E; ic% U I E3 C3 E3 Z E3 6=' C3
ID RE F- g� F;t -r P1 E: 1114 -r C31 1= F=- U ER I l (—, W C:P FZ K E3
-I- FR d=h 9= 1= 31 Cr W C3 F-R l< C-3 V< 13 1—= F;:
DATE TAKEN TO PUBLIC SERVICES
LOCATION DESERET PL AT CPSA ST.
RED. BY ALLAN G. TILTON
COMPLETED
W. C31- 4* 01-9
DISCRIPTION PAINT CURB RED FROM THE EXISTING FIRE
HYDRANT RED TO THE CURB RETURN.
SEE SKETCH BELON
'w
CONCUFI':�: * -------
------ N TIL�O HN� W i L Y
ENGINEERING ASS'T/TRAFFICJUP�ERV ING CIVI ENGINEER.
— ----------- - - - - -- ----
A �E . PETERSON DAVID F. ROMERO
CITY ENGINEER DIR. PUBLIC WORf•`S
I
tw
F.W.
ter)
IT
Ll
II_..... Ci.E-(-' I E--l' IF:-" CJI
JE.) E=— F:'u::!'t —n "'n"'I R:=- II" •I! 1; --A—
E3 Fi:, ID E� F,,::
ip= F-' F" I if--:: & Ji E-1 IF-Ril =::
DAI-I TAl-::'El%,l 1-0 F"JI-31-IC
L FD ('-'() T 1 C-1 1� I T
1 1 6, TZLT6'h'
D 1 S C F.-,' I i I I . T N" L3 T 44 1.. R— Z P
Civ* Q N D
IS
C?* 7'
--A?,,"PPMENTiJ
BE
PIZ-LE,5' T
.... .. .. ..... .. .... . .. . ..... . .... ... ..........
. .... ....
,
J Q
CIVIL
W A Y A.. F*, E'T E r�.'S J-,!
... .......... ... ...... . .
- C I ., T,
I E'llir:; 1 I'A E ER
TUTR.. F'UBLIC.
yC
CC.
0
V 1
� � �",�
6n o��a,IS �� n � (`e.
/r S`/07
II�yAll�lllll�pl II
city r �' MEETING DATE:
Ilui II h`III�� o san �; .,s oB�isspo �.,�.� July 17, 1984
WMIGO (�®� NCI a GENDA REPORT ITE
FROM: David F. Romero Wayne A. Peterson7,,. Prepared by: John W. Hawley
Director, Public Works City Engineer —}` {';; Super.Civil Engineer
SUBJECT: Traffic Work Orders for the Period of April 1, 1984 through
June 30, 1984
CAD RECOMMENDATION:
Pass Resolution Approving Traffic Work Orders for the Period of
April 1, 1984 through June 30, 1984
BACKGROUND:
The City Engineer has, over the past three months, issued work orders for
the installation of signs, curb markings and pavement markings.
These changes have been implemented in an effort to increase the safety
and operation of the city street system.
It has been the Council's policy in the past to accept this report on a
quarterly basis. This report satisfies this past policy.
FISCAL IMPACT:
Minor implementation costs associated with street maintenance..
RECOMMENDATION:
Pass resolution approving Traffic Work Orders for the period of April 1,
1984 through June 30, 1984.
Attachments: Resolution
Completed Works Orders (available in Council Office for inspection)
(4/1 - 6/30/84)
/jlw
3
,� OqFnly;
RESOLUTION NO. 5406 (1984 Series)
3 !
EXPRESSINC7 THE CITY'S C7RATITUbE AND APPRECIATION.-TO _
CARL E. YOUNG
FOR HIS LONG AND DEDICATED SERVICE TO THE CITlANb ITS CIT12ENS
WHEREAS, Carl E. Young has had a distinguished careen with the City of San'Luis
Obispo spanning thirty -three years; and
WHEREAS, since his appointment in May 1951, Car_ has clone a c rimfendable job in
carrying out his responsibilities as Water Treatment. Plant Supervisor and Acting
Utilities Field Superintendent; and
WHEREAS, Carl has established an enviable reputation throughout the central coast
as a hasd- working, competent, and knowledgeable natter treatment plant supervisor; and
WHEREAS, Carl has diligently watched over the water supply and water . quality
interests of the citizens of this city for all these years; caul
WHEREAS, the operation and appearance of the waiter treatment plant has been
outstanding year after year; and
WHEREAS ,'Carl has trained many many water treatment plant operators; and
WHEREAS, Carl willingly took on the duties of Acting Field Superintendent during
a difficult period; and
WHEREAS, Carl handled these duties in his usual practical and efficient n=nner; and
0
WHEREAS, Carl exemplifies many of the very best qualities that a city desires in
its supervisory employees; and
WHEREAS, Carl's knowledge and ability will be sorely missed by the City and all
who remain behind; and
WHEREAS, Carl's application to his city duties has resulted in severe neglect of
his hobbies of travel, ham radio and fishing; and
WHEREAS, Carl's camper is all packed and ready for more leisurely trips to the
trout streams of Oregon and the remaining states;
NOW, THEREFORE, 13E IT RESOLVED that this City Council wishes to express its
gratitude and appreciation to Carl E. Young for the service .he has performed and the
contributions he has made to the community and wishes him well in his retirement..
On motion of Councilman C7riffin, seconded by Councilman Dunin, and on the following
roll call vote:
AYES: Councilmen C7riffin and Dunin; Mayor $illig
NOES : none
ABSENT: Cou cilmembers bovey and - Settle
lution was passed
ty
day of Juiy, 1984.
e
R 5406
J
RESOLUT]ON x0.5405 (Icwi4 Series)
A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN
LUIS 03ISPO APPROVING AN AGREENE.NT BE'I,JEEN THE
CITY AND COUNTY OF SAti LUIS OBISP( FOP CITY TO
PROVIDE POLICE ENER97ENCY BACK —UP SERVICES FOR
COUNTY:AIRPORT WHEN SHERIF'F'S'OFFICE IS UNABLE TO RESPOND.
BE IT RESOLVED by the Council of the City of San Luis Obispo as Eol.lows:
SECTION 1. That certain agrLe.ment, attached hereto marked Exhibit "A"
and incorporated herein by reference, between the City of San i.uis Obispo and
County of San Luis Obispo
is hereby approved and the Mayor is authorized to execute the same.
SECTION 2. The City Clerk shall furnish a copy of this resolution and
a copy of the executed agreement approved by it to: County of San Luis Obispo
On motion of Councilman Settle
and on the following roll call vote:
seconded by Councilman Griffin ,
AYES: CouncilmsTbers Settle, Griffin, Dovey, Dunin and Mayor Billig
NOES: None
ABSENT: None
the foregoing Resolution was passed
ATTEST
P1 r /_ — Wed ti Clam.
pteo, this 3rd. day of July ,1984.
YO IE
R 5405
C�;a�
1'
WHEREAS, the County of San Luis Obispo owns and operates a County
Airport located off Highway 227 approximately one mile south of the city
limits of the City of San Luis Obispo; and
WHEREAS, County has potential need to call upon City Police for Police
emergency back -up services at the said County Airport; and
WHEREAS, City of San Luis Obispo is willing to provide Police emergency
back -up services to the said County Airport upon the terms and conditions
set forth in this agreement;
NOW, THEREFORE, in consideration of the mutual promises contained
herein, the parties hereto agree as follows:
1. County of San Luis Obispo, its officers or employees, may call
upon City Police of the City of San Luis Obispo for emergency response
services at the San Luis Obispo County Airport, located off Highway 227
approximately one mile south of the city limits of-the City of San Luis
Obispo, as backup services when the County Sheriff is unable to make a
speedy response.
2. City of San Luis Obispo promises to use its best efforts to
provide City police response to calls for service at the said County
Airport, with a twenty (20)- minute response time for each such emergency
call from the time of notification to the City of the need for a
particular response.
Page 1
J
3. County of San Luis Obispo agrees to pay to the City of San Luis
Obispo the costs of the said City emergency police response to the
Airport, at the rate of $51.75 per hour for the total elapsed time for
each response, with a minimum of one hour charged for each response, and
with billings calculated and rounded to the nearest next hour. City will
bill County monthly for all charges incurred pursuant to this agreement,
with an itemization of each incident by date and billable time incurred.
4. The effective date for the commencement of the provision of
services pursuant to this agreement shall be July 1, 1984; and this
agreement shall continue between the parties until canceled.
5. This agreement may be terminated by either party upon thirty
(30) days' written notice to the other party.
6. It is understood between the parties that all calls for services
pursuant to this Agreement shall be responded to by City police officers
with full arrest authority.
7. It is understood between the parties that City police responding
to emergency calls for the County Airport shall continue to be City
employees for all purposes, including Workers' Compensation, salaries, and
benefits, and shall not be considered County employees for any purposes.
8. indemnification. County shall defend, indemnify and save harm-
less the City, its officers, agents and employees from any and all claims,
demands, damages, costs, expenses, or liability arising out of this
contract or occasioned by the performance or attempted performance of the
provisions hereof except those arising from the sole negligence or wilful
Page 2
misconduct of the City including, but not limited to, any act or omission
to act on the part of the County or its agents or employees or other
independent contractors directly responsible to it.
9. Insurance. County shall obtain and maintain for the entire term
of Contract general public liability insurance, or its equivalent in
self- insurance, in companies acceptable to the City and authorized to
issue such insurance in the State of California. Said insurance shall
consist of the following:
a. Liability Insurance. County shall maintain in full force
and effect for the period covered by this Contract bodily and
personal injury, including death resulting therefrom, and property
damage insurance. This liability insurance shall include, but not
be limited to, protection against claims arising from bodily and
personal injury, including death resulting therefrom, and damage to
property, resulting from any act or occurrence arising out of
County's operations in the performance of this agreement including,
without limitation, acts involving vehicles. The amounts of
insurance shall be not less than the following: single -limit
coverage applying to bodily and personal injury, including death
resulting therefrom, and property damage, in the total amount of One
Million Dollars ($1,000,000.00).
The following endorsements must be attached to the policy:
(1) If the insurance policy covers on an "accident"
basis, it must be changed to "occurrence."
(2) The policy must cover personal injury as well as
bodily injury.
Page 3
(3) Broad -form property damage liability must be
afforded.
(4) The City of San Luis Obispo, its officers, employees,
and agents shall be named insureds under the policy; and the
policy shall provide that no other insurance effected by the
City will be called upon to contribute to a loss hereunder.
b. The following requirements apply to all insurance to be
provided by the County:
(1) A certificate of insurance for each policy shall be
furnished to the City within thirty (30) days after execution
of this Contract.
(2) Certificates and policies shall state that the
policies shall not be cancelled or reduced in coverage or
changed in any other material aspect without thirty (30) days'
prior written notice to City.
(3) Approval of the insurance by City shall not relieve
or decrease the extent to which the County may be held
responsible for payment of damages.
c. if County fails or refuses to procure or maintain the
insurance required by this paragraph, or fails or refuses to furnish
City with required proof that insurance has been procured and is in
force and paid for, City shall have the right, at City's election,
to forthwith terminate this Contract.
d. County shall have the right of electing self - insurance to
provide the coverages referred to hereinabove under its said
policies of self - insurance. County agrees that said option
Page 4
11'C 5—Yor
.specifically anticipates coverage of the minimums set f6rth in paragraph
'a' above and expressly incorporates said protections under this
paragraph.
IN WITNESS WHERE
.---QF, the parties hereto have executed this agreement
this ay of
1984.
COUNTY OF SAN LUIS CBISpO
ATTEST: Chairman, aid of upervjsors�
Aut.��ized by Board action
Clerkf -Board of 'MdNrvlsor��2 or) 1984.
APPROVED AS TO FORM AND LEGAL EFFECT:
Ratified by Board action on
JAMES B. LINDHOLM., JR,
County Counsel
l 1984.
BY:
County Counsel
DATED:
Authorized by Council action on
July 3 1984.
4-
CITY A RNEY
Page 5
`�
�f is i,
..1 � ) ' ,J ' j F.,1
h', =
��
o.
RESOLUTION NO. 5404 (1984 Series)
A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS
OBISPO ESTABLISHING FEES FOR FIRE DEPARTMENT PERMITS
BE IT RESOLVED by the Council of the City of San Luis Obispo as
follows:
SECTION 1. The Council hereby establishes fees for each item listed
under Article 4 of the 1982 Edition of the Uniform Fire Code as adopted in
Chapter 15.08 of the City of San Luis Obispo Municipal Code.
SECTION 2. The amount of each permit required shall be as shown in
Exhibit "A" hereto attached.
On motion of Councilman Griffin , %seconded by Councilwoman Dovey, and
on the following roll call vote:
AYES: Councilmembers Griffin, Davey, Dunin, Settle and Mayor Billig
NOES: None
ABSENT: None
The foregoing Resolution was passed and adopted this 3rd day of July
1984.
ATTEST:
i
le ell 6
CITY Cy: ERK P VOG
APPROVED:
y Adminstr tive Uff ic
RESCINDED BY R 5917
R 5404
I
Fire Chief
EXHIBIT "A"
J
V -1
FIRE DEPARTMENT
PERMIT FEE SCHEDULE
(Renewable Annually)
1.
Aircraft Refueling Vehicles
$35.00
2.
Aircraft Repair Hangar
35.00
3.
Automobile Wrecking Yard
35.00
4.
Bowling Pin or Alley Refinishing
35.00
5.
Candles or Open -Flame in Assembly Areas
35.00
6.
Cellulose Nitrate Storage /handle or store
over
100 cubic feet
35.00
7.
Combustible Fiber Storage /handle or store
over
100 cubic feet
35.00
8.
Compressed Gases:
A) Non - Flammable - more than 6,000 cubic
feet
35.00
B) Flammable- more than 2,000 cubic feet
45.00
9.
Cyrogens:
A) Inside Buildin
1 mm
Flaable - over 1 gallon
35.00
2) Oxidizer (includes oxygen) over
50 gallons
35.00
3) Corrosive or Highly Toxic - over
1 gallon
35.00
4) Non - Flammable - over 60 gallons
35.00
B) Outside Building
1 Flammable - over 60 gallons
35.00
2) Oxidizer (includes oxygen)
35.00
3) Corrosive or Highly Toxic - over
1 gallon
35.00
4) Non - Flammable - over 500 gallons
35.00
10.
Dry Cleaning Plant
A) Using Flammable Liquids
35.00
B) Using Non - Flammable Liquids
35.00
11.
Dust Producing Operation
35.00
12.
Explosives or Blasting Agents
35.00+
A) Engine Standby
65.00 /hr
13.
Flammable or Combustible Liquids
A) Inside- Class I (over 5 gallons)
Class II & III (over 25 gallons)
B) Outside- Class I (over 10 gallons)
45.00
Class II & III (over 60 gallons)
14.
Fruit Ripening - Ethylene Gas Process
35.00
15.
Garages (Repair)
35.00
16.
Hazardous Chemicals:
A) Ammonium Nitrate (over 1,000 lbs.)
45.00
B) Corrosive Liquids (over 55 gallons)
45.00
C) Cyrogenics (any amount)
45.00
D) Highly Toxic Materials (any amount)
45.00
E) Hypergolic Materials (any amount)
45.00
F) Nitromethane (over 500 lbs.)
45.00
G) Organic Peroxides (over 10 lbs.)
45.00
H) Oxidizing Materials (over 500 lbs.)
45.00
I) Poison Gas (any amount)
45.00
J) Pyrophoric Materials (any amount)
45.00
V -1
n
NOTE: Any combination of the above permits shall not exceed $90.00
except for permits requiring apparatus and.personnel standby time
or permits for underground hazardous material storage.
V -1
K) Any combination of amounts stated above
90.00
17.
Highly Toxic Pesticides (storage of any amount)
45.00
18.
High Piled Combustible Stock - Exceeding
2500 sq. ft.
45.00
19.
Junk Yards
35.00
20.
Liquified Petroleum Gas
A) Containers more than 119 gallons water capacity
B) Tank Vehicles for Transportation or LP gas
35.00
21.
Lumber Yard - Storage in excess of 100,000
board feet
35.00
22.
Magnesium Working - Process more than 10 lbs.
daily
35.00
23.
Matches - Manufacture /Store in excess of 60
matcman gross (14,400 each gross)
35.00
24.
Nitrate Film - Store, handle, use or display
35.00
25.
Oil and Natural Gas Wells
To drill, own operate or maintain
35.00
26.
Organic Coatings - Manufacture over 1 gallon /day
35.00
27.
Ovens (Industrial, Baking and Drying)
35.00
28.
Places of Assembly
35.00
29.
Radioactive Material
A) To store or handle (see Fire Code for
amounts)
35.00
30.
Refrigeration Equipment
A) Mechanical Refrigeration (see Fire Code
for Most Common Refrigerants)
35.00
31.
Spraying or Dipping
32.
Tank Vehicles for Transportation of Flammable
and Combustilbe Liquids
35.00
33.
Tents and Air - Supported Structures /excess of
200 sq. ft.
35.00
34.
Tire Recapping
35.00
35.
Waste Material Handling Plant
35.00
36.
Welding and Cutting Operations - Any Occupancy
35.00
NOTE: Any combination of the above permits shall not exceed $90.00
except for permits requiring apparatus and.personnel standby time
or permits for underground hazardous material storage.
V -1
�i��
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���
RESOLUTION NO. 5403 (1984 Series)
A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS
OBISPO APPROVING AN AGREEMENT BETWEEN THE CITY AND
CUESTA VALLEY PROPERTIES REGARDING STREET TREES IN
TRACT 939.
BE IT RESOLVED by the Council of the City of San Luis Obispo as follows:
SECTION 1. That certain agreement, attached hereto marked "Exhibit A"
and incorporated herein by reference, between the City of San Luis Obispo and
Cuesta Valley Properties is hereby approved and the Mayor is authorized to
execute the same.
SECTION 2. The City Clerk shall furnish a copy of this resolution and a
copy of the executed agreement approved by it to: Mr. John French, and the
Director of Public Works.
On motion of Councilman Griffin , seconded by Councilman Settle
and on the following roll call vote:
AYES: Councilmembers Griffin, Settle, Dovey, Duniri and Mayor Billig
NOES: None
ABSENT: None
the foregoing Resolution was passed and adopted this 3rd day of July
1984.
ATTEST:
I
City Clerk Pamela Vb s
R 5403
Resolution No. 5403
APPROVED:
e ' Q /",/
City Administrative 0 fice
City A t rney
.1
City E e Mr
1984 Series
EXHIBIT IT
THIS AGREEMENT, dated this 3rd day of J,ily: 1984 by and between
CUESTA VALLEY PROPERTIES, herein referred to as "Subdivider ", and the CITY
OF SAN LUIS OBISPO, herein referred to as the "City ".
WITNESSETH
REFERENCE IS HEREBY MADE to subdivision of that certain real
property in the City of San Luis Obispo, County of San Luis Obispo, State
of California as shown on final map of Tract 939, City of San Luis Obispo,
California, as approved by the City Council, on the 15th day of September,
1981.
WHEREAS, a Subdivision agreement was entered into between the above
mentioned parties, to guarantee completion of the subdivision
requirements, and
WHEREAS, the Subdivider has completed all items except Condition 7,
page 2 of said agreement, and has requested a modification of that
condition to allow planting of required street trees in lieu of payment of
$11,600.00 to the City, and
WHEREAS, the original agreement has expired, and
WHEREAS, the subdivider wishes to canplete the terms of the
agreement with respect to installation of street trees.
NOW THEREFORE, the Subdivision Agreement dated September 15, 1981
for Tract 939 is hereby renewed and Condition 7 (page 2) is modified to
allow the subdivider to plant and maintain for twelve (12) months forty
(40) street trees in lieu of payment of $11,600.00.
All other provisions of the afore - mentioned. Subdivision Agreement
shall remain in force, including the subdivision guarantee by Mid -State
Bank (per Mid- State_Bank letter dated September 11 1981).
IN WITNESS WHEREOF this agreement has been executed by:
CUESTA.VALLEY PROPERTIES
CA_
ider.
CITY OF SAN LUIS OBISPO
APPROVED AS TO FORM:
City torney
city gineer
���� _��
/ �J �! l
�� ��//
RESOLUTION 140. 5402 (1984 Series)
A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS
OBISPO APPROVING AN AGREEMENT BETWEEN THE CITY AND
SEB, INC. EXTENDING TIME TO COMPLETE STREET TREES
AND FENCING FOR TRACT 683
BE IT RESOLVED by the Council of the City of San Luis Obispo as follows:
SECTION 1. That certain agreement, attached hereto marked "Exhibit A"
and incorporated herein by reference, between the City of San Luis Obispo and
SEB, Inc. is hereby approved and the Mayor is authorized to execute the same.
SECTION 2. The City Clerk shall furnish a copy of this resolution and a
copy of the executed agreement approved by it to: Mr. Stan Bell, the Director
of Public Works, and the Director of Community Devdlopment.
On motion of Councilman Griffin
and on the following roll call vote:
seconded by Councilman Settle ,
AYES: Councilmembers Griffin, Settle, Dovey, Dunin and Mayor Billig
NOES: None
ABSENT: None
the foregoing Resolution was passed and adopted this 3rd day of July . ,
1984.
ATTEST:
City Clerk Pamela g
R 5402
Resolution No. 5402 1984 Series
APPROVED:
eQ
C Administrative
ity 'Of fi er
City in er
Community Development Director
EXHIBIT "A"
�
THIS AGREEMENT, dated this 3rd day of July; 1984 by and
between S.E.B., INC., herein referred to as "Subdivider ", and the CITY OF
SAN LUIS OBISPO, herein referred to as the "City ".
WITNESSETH
REFERENCE IS HEREBY MADE to that certain subdivision of real
property in the City of. San Luis Obispo, County of San Luis Obispo, State
of California, as shown on final map of Tract 683, City of San Luis
Obispo, California, as approved by the City Council, on the 5th day of
May, 1981.
WHEREAS, a Subdivision agreement was entered into between the
above- mentioned parties, to guarantee completion of the subdivision
requirements, and
WHEREAS, the original agreement has expired, and
WHEREAS, the Subdivider has completed all items except street trees
and a four (4) foot high chain link fence at the rear of the certain lake
front lots, and has requested a six (6) month extension of time to
complete said items..
NOW THEREFORE, Subdivision Agreement dated May 5, 1981 for Tract 683
is hereby renewed and modified so as to extend the time of completion to
November 5, 1984 to complete planting of street trees and complete fencing
at the rear- of lake front lots.
The City will allow occupancy permits subject to written
notification by the property owner agreeing to the installation of the
trees and fence.
All other provisions of the afore - mentioned Subdivision Agreement
shall remain in force, including the Subdivision guarantee by Santa
Barbara Savings & Loan Association.
IN WITNESS WHEREOF this agreement has been executed by:
ATTEST:
CITJ CLERK PAMELA ES
S.E.B., INC.
CITY OF SAN LUIS OBISPO
day of , 1984 e111111 -
ti
APPROVED:
City Engineer
APPROVED AS TO FORM:
� ��
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,-�
RESOLUTION NO. 5401 (1984 Series)
A RESOLUTION OF THE COUNCIL OF THE CITY OF
SAN LUIS OBISPO AUTHORIZING THE PURCHASE OF
BUS PASSES FOR CITY EMPLOYEES
WHEREAS, Council Resolution No. 4949 (1982 Series) sets forth
Council policy calling for the use of "non - structural" programs to
increase the availability of downtown parking spaces.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of San
Luis Obispo as follows:
1. To authorize the purchase of one monthly bus pass each month on
either SLO Transit or North Coastal Transit in lieu of a provision for a
City -owned parking space for any City employee working half time or more.
2. To direct Finance Department to cover the purchase cost of
monthly bus passes for employees by transfers from the parking fund to the
appropriate bus pass revenue accounts in either the municipal transit fund
or the North Coastal Transit fund.
------ ----- -. .............._ ...__.....
On motion of Councilman Griffin , seconded by Councilman Settle
and on the following roll call vote:
AYES: Councilmembers Griffin, Settle, Dovey, Dunin and Mayor Billig
NOES: None
ABSENT: None
the foregoing Resolution was passed and adopted this 3rd day
of July , 1984.
R 5401
Resolution No. 5401
ATTEST-
CITYJCLERX PAkELA L)�GEI�
70aia"a4 S-p"
City Administrative roffiEfr
City At rney
FinadCe DiY-e or
Public Works Director
(1984 Series)
176
follows:
\T 4l
RESOLUTION N0. =5400 (1984 SERIES)
A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN
LUIS OBISPO ADOPTING AND RATIFYING THE MEMORANDUM
OF AGREEMENT BETWEEN THE CITY OF SAN LUIS OBISPO AND
THE SAN LUIS OBISPO POLICE OFFICERS ASSOCIATION FOR
THE PERIOD JULY 1, 1984 - JUNE 30, 1985.
BE IT RESOLVED by the Council of the City of San Luis Obispo as
Section 1. The Memorandum of Agreement between the City of San
Luis Obispo and the San Luis Obispo Police Officers Association, attached
hereto as Exhibit "A" and incorporated herein by this reference, is hereby
adopted and ratified..
Section 2. The Finance Director shall increase the Personnel
Services appropriation accounts to reflect the negotiated compensation
changes.
Section 3. The City Clerk shall furnish a copy of this
resolution and a copy of the executed Memorandum of Agreement approved by
it to: Frank Goodwin, President SLOPOA; Ann Crossey, Personnel Director;
Roberta Goddard, Finance Director.
On motion of Councilman Griffin , seconded by Councilman Settle
and on the following roll call vote:
AYES: Councilmembers Griffin, Settle, Dovey, Dunin and Mayor Billig
NOES: None
ABSENT: None
the foregoing Resolution was passed and adopted this 3rd day of July ,
1984.
R 5400
Resolution No. 5400 984 Series)
...... _y
94IL;
ATTEST:
Cilty Clerk 'Pamd16 Vjetes
APPROVED:
City Administrative Clfficer%/
City Atto ey
a i re
/
CITY OF SAN LUIS OBISPO
^
MEMORANDUM , -OF`UNDERSTANDI-NG
SAN LUIS OBISPO POLICE OFFICERS' A' SOCIATION
JULY 11 1984
Through
JUNE 30, 1985
/
` TABLE.OF CONTENTS
Article Ng.
Title
I'Preamble
. ,...,....^.."......."..........
3
II
Recognition ..........".......,"..........
4
III
'Check Of+�Dues Deduction ......-...,........
5
IV
'
Management Rights/Employee Rights ....".."
6
V
Definitions .................."""."..."...
7
VI
`
Representative Role ..... ,..........."..
.
8
�
VII
/
Salary ..................................,
9
VIII `
Benefits ......................... ....... ...
15
IX
Working Conditions .........,........,,..
'
23
X
Retirement .........................,.....
�
24
XI
Pplicy and Prbcedure Cgmmittee .........
25
XII
Grievance Proced-ure......�....�...........�
,
`
26
' XIII
�
General Provisions ..�....�.......��, ,...
29,
XIV
Work Actions ..............,..... ...........
31
XV
Full Agreement . . . . . . . , . . . . . " . .. . . . .
33 '
`
XVI.
Savings Clause ...................... .....
�
34
XVII
Retiree's.Medical Insurance .........,......
.
35
XVIII
Noh-Substantive ievisions .................
36
XIX '
�Openers .............................^....
37
Xx
Renegotiations ......................,...
38
�(XI
^ '
Layoffs . .� . . .�. . . . . . . . " ..�. . . . . � . . . . . . � . . . .
39
XXII
.
. Term of Agreement . . ., . . . , . . � . .� . , � . . . .
'
40
Appendix A - Classificatipn ...""..........
41
�
'
Apppndix B ".. . . . . . . . . . . . ., . . . . . . . . . . . . . . . .
42-46
PREAMBLE
This Agreement is made and entered into this 28th day of
June, 1984i by and between the City of San Luis Obispo,
hereinafter referred to as City, and. the San Luis Obispo Police
Officers' Association.
The purpose of this Agreement is to promote the improvement of
personnel management and employer/employee relations~ provide an
equitable and peaceful procedure for the resolution of
differences and establish rates of pay and other terms and
conditions of employment.
The City and the Police Officers' Association agree that all
emplbyees of the.City share in the important responsibility of
providing superior service to the public and that every job and
position is considered to be important.
Nothing in this Agreement between the parties shall invalidate or
be substituted for any provision in City Resolution No. 3405
(1977 Series) unless so stipulated to by provision(s)
contained her.ein and agreed to.
ARTICLE II
^
RECOGNITION
Pursuant to Government Code Section 3500 et seq and City
Resolution No. 3405 (1977 Series), the City hereby recognizes the
San Luis Obispo Police Officers' Association as the bargaining
representative for purposes of representing regular and
probationary employees, occupying the position classifications
set forth in Appendix A, in the Police Unit with respect to their
compensation, hours and other terms and conditions of employment
for the duration of this Agreement.
In
/
~ ~
ARTICLE-III `
'
OFF/DUES DEDUCTION
The City shall deduct dues from City employees and remit said
dues to the Association on a monthly basis for the duration of
this Agreement, which dues shall not include assessmehts.
Monthly dues deduction, additions, and/or deletions shall be
recorded by the City's Finance Officer and a notification of all
dues transactions shall be sent monthly to the Association
President.
The Association shall hold the City harmless from any and all
claims, and will indemnify it against any unusual costs in
implementing these provisions.
Additional provisions can be found in Section 20 of Resolution
No. 3,405 (1977 Series).
5
'-
ARTICLE IV
MANAGEMENT RIGHTS /EMPLOYEE RIGHTS
EMPLOYEE
Employees of the City shall have the right to form, join and
participate in the activities of employee organizations of their
own choosing for the purpose of representation on all matters of
employeremployee relations including but not limited to, wages,
^
hours and other terms and conditions of emplr"/ment. Employees of
the City also shall have the right to refuse to join or
participate in the activities of employee organizations and shall
have the right to represent themselves individually in their
employment relations with the City. No employee shall be
interfered with, intimidated, rest'ained, coerced or
discriminated against because of the exercise of these rights.
MANAGEMENT RIGHTS'
The rights of the City include, but are not limited to, the
'
exclusive right to determine the mission of its constituent
departments,7 commissions and boards; set 'standards of service;
determine the procedures and standards of selection for
employment and promotion; direct its employees; take disciplinary
action; relieve its employees from duty because of lack of work
or for other legitimate reasons; maintain the efficiency of
government operations; determine the methods, means and personnel
by which government operations are to be conducted; determine the
content of the job classifications; take all necessary actions to
carry out its mission in emergencies; and exercise complete
control and discretion over its organization and the technology
for performing its work.
6
ARTICLE y
DEFINITIONS
For purposes of uniformity in the performance evaluation process,
the following definitions, developed by the Performance Appraisal
^
Committee in June 1983, are provided: `
UNACCEPTABLE
Consistently fails to meet performance standards and objectives
for position.- Performance indicates serious lack of knowledge
of basic skills or lack of application of skills. Requires
immediate attention and improvement. ^
IMPROVEMENT NEEDED
Performance is frequently less than expected of a competent
` emplbyee for the position. Performance indicates some deficiency
in basic skill, knowledge or application. Specific efforts to
imprdve desired.
MEETS PERFORMANCE STANDARDS I
Performance indicates competent and effective adherance to
expected standards. Performance indicates fully acceptable
demohstration of knowledge and skills.
EXCEEDS PERFORMANCE STANDARDS
Performance consistently above standards for position.
Performance indicates superior knowledge and application of
skills.
OUTSTANDING
Exceptional performance. Application of knowledge, skills and
results are consistently well beyond the expected standard for
position.
`
' 7
� )
ARTICLE VI
REPRESENTATIVE ROLE
Members of any recognized employee. organization may, by a
reasonable method_ select not more than three employee memberE� of
such organization and one employee observer to meet and confer
.
'
with the Municipal Employee Relations Officer and otherc
management officials '(after written cer�ification of such
selection is provided by an authorized official of the
organization) on subjects within the scope of representation
during regular duty or work hours without loss of compensation or
other benefits. The employee' organization shall, whenever
'
practicable, submit the name(s) of each employee representative
to the Municipal Employee Relations Officer at least two working
.
days in advance of such meetings.
Provided further:
(1) That no' employee representative shall leave his or
her duty or work station or assignment without Specific
approval, of the department head or other authorized
City management official. If employee representatives
cannot be released, date of meeting will be rescheduled
in accordance with item (2) below.
(2) That any such meeting is subject to scheduling by City
management consistent with operating needs and work
schedules. Nothing provided herein, however, shall
limit or restrict City management from scheduling such
meetings before or after regular duty or work hours.
N
ARTICLE VII
Section SALARY
A. Rules Governing Step Increases
The rules governing step increases for employees covered by this
MOU are included in the curreht Salary Resolution with the
`
following modification: The department head shall be authorized
to reevaluate employees who reach Step 5 in their pay range. An
employee who is not performing up to standard for the fifth step
shall be notified-in writing that the department head intends to
reduce him one step unless his job. performance improves
significantly within .a 60-day period. Unless the employee's job
performance improves to an acceptable level by the end of 60
days,. the pay reduction shall then become effective. The fifth
step 'may be reinstated at any time upon recommendation of the
department head. If the department head deems it necessary to
again remove the fifth step during the same fiscal year, he may
make the change at any time with three business days' written
notice.
Each salary range consists of five steps (1 through 5). Steps 1
through 4 equal 95% of the next highest-step; computed to the
nearest one dollar. '
Step 4 = q5% of Step 5
Step 3 = 95% of Step 4
Step 2 = 95% of Step 3
Step 1 = 95% of Step 2
Each across-the-board % salary increase shall raise step 5 of
range 9P by that %. Step 5 of each successive salary range will
a
~-`
be 2.63% above step 5 of the next lower range. After all step
5's of salary ranges have been established, each step 5 shall be
rounded off to the nearest $1.00 and the remaining steps
established in accordance with the above formula.
Employees who are eligible for advancement to step 4 or 5 after
July 19 1983, must receive a "Meets-Performance Standards" or
better on the overall rating on their most recent Performance
Appraisal prior to or coincident with their being eligible for
advancement by time in grade.
Section B Salary Eroyisions for Fiscal Year 1984-85
1. The parties' agree to a five percent (5%) salary increase
effective 1 July 1984 for.all employees who are City employees on
the day this Agreemeht is formally approved by the City Council.
�
The pay adjustment, if-any, required for the period from 1 July
1984, to the implementation date of this Agreement shall be
computed at five percent (52) of .the gross earnings of each
employee, as defined above., during that time period.
2. The Crime Prevention. Coordinator and the Communication
Technician II will receive four (4) range pay adjustments effec-
tive 1 July 1984�
3. The Communication Technician I will receive a two (2) range
pay adjustment effective 1 July 1984.
10
Section C Overtime
1. A.11 employees covered by this Agreement except for the Police
Lieu�enants.L F�dlice Captains-and Technical Coordinator, ��h ' ���
shall be eligible for overtime pay. All overtime shall be paid
at time-and-one-half including shift continuation except as
`
stated below:*
a. Court time - Employees reporting for court duty shall be
guaranteed two hours minimum payment at straight time when
assigned to the second or third watch or three hours minimum
at straight time when assigned to the-first or fourth watch.
Two or more court cases occurring within the minimum time
�
period shall be subject to asingle minimum payment.
b" Training - Employees called back for training sessions
authorized by the Police Chief or Watch Commander shall be
paid on a straight time basis with a two-hour minimum
^
payment., (Sworn personnel below the rank of Captain shall
be paid two hours at straight time when participating in
range qualification training when off duty;) each
sworn emplbyee who shoots for guali` icAtion shall be
provided 100 rounds of practice, ammunition during that /
month.
C. Police Officers assigned as investigators shall be paid
at time-and-one-half for the first two hours of the call-
back.
d. Officers assigned to Police Officer investigator duties
,
sha-1'1 receive a 7-hour per month overtime payment.
Investigators who serve one week standby duty shall receive
11
credit for 7--hours overtime. All overtime earned except
training, shall 'be charged against the seven hour monthly
minimum guarantee until exhausted at-which time overtime
will be paid as worked at straight time...
2. Employees eligible for overtime pay may elect to receive
compensating time off (CTO) at straight time in lieu of overtime
pay. The watch supervisor must authorize the use of such CTO in
advance if it is for two days or less. The division commander
must authorize CTO use in excess of two days at a time.
3. Except as otherwise provided herein, all .call back shall be
paid at time-and-one-half. Employees called back to work other
.
than their normally scheduled shift shall be paid a minimum of
two hours pay at time-and-one-half. When the employee is
required to work beyond two hours he shall be compensated at
time-and~one-half for each hour worked. Provided that shift
continuation shall be paid at time-and_one-half for each hour
worked.
4. a. Emergency Call Out is defined as: The unexpected, the
unknown, those events or circumstances which cannot be
foreseen and/or manpower preplanned.
Examples: Earthquakes, floods, nuclear disaster,
explosions, hazardous material spills, mutual aid. Usually,
but not always, Emergency all Out will result in the entire
department being called back to duty and/or the instituting
of twelve (12) h'our shifts with all days off and vacations
canceled. Emergency Call Out does n ` ot apply when a single
member of the department or a specialized team is called out
to handle a "special investigatibn« or an "unusual
12
~
occurrence," such as a "homicide investigation" or an
'
"unlawful assembly."
b. Emergency Call Out shall be paid at a minimum of four
(4) hours at time-and-one-h4-:11f and.straight time for each
hour after the initial four hours that each employee works
`
after the declaration of emergency call out has been made by
the Chief of Police,or his authorized representative. No
employee shall be paid more than one four-hour minimum
payment for any one declared emergency"
5. Non-sworn personnel shall receive overtime pay at time-and-
one-half for all hours worked in excess of forty (40) hours per
week unless they elect to take compensating time off at straight
time. Provided, that for training sessions non-sworn personnel
shall be paid on a straight time basis'with a two-hour minimum
payment.
`
6. Appendix B will' be the determinative interpretation of
sections 1-5 above.
`
Section D Wort:: Out of Grade
Employees temporarily assigned to work in a higher classification
shall receive one step (5.26) additional pay but in no case more
than the top step for the higher classification under the
following conditions: _
1. The assignment exceeds ten consecutive work days, in which
case the step increase becomes effective,on the first.work day.
2. The person being temporarily replaced is on extended sick or
disability leave or the position is vacant and an examination is
pending.
13
Section E Standby
Sworn personnel below the rank of Lieutenant on standby, except
investigators, shall be compensated one hour's pay for each five
(5) hours standby. Such employees shall be paid a minimum of
three (3) hours straight time when on standby.
Section F Roll Call Briefing
All Police Officers, investigators, and Sergeants I and II shall
report for duty 15 minutes before the start of their shift for
roll call briefing and shall be paid at straight time.
14
`
'
ARTICLE VIIJ
BtNEFITS
A. Effective 1 July 1984, City agrees to contribute $284.13 per
month for medical, dental, vision and life insurance for
each regular, full-time employee covered by this Agreement.
,
`
B. Effective 1 January 1985r City shall pla ce Association on a
unitary health insurahce rate.
Effective 1 January 1985, employees shall pay benefit cost
increases implemented by the City, up to a maximum of
fifteen dollars ($15.00) per month beyond the current City
contribution of $284.13— Increases above fifteen dollars
($15.00) per month shall be paid by the City.
This section (Section B) shall not apply if Association
selects the option provided in Section C, below"
C. Parties agree Association has the option to withdraw from
the City provided health, dental, and vision plans. To be
eligible to withdraw from these plans, such option must be
excercised no later than 1 November 1984 by written notice
from the .Association President to the City Personnel
Director. Also, to be 'eligible to withdraw from these
plans, the Association must:
^
o furnish proof that a majority of the unit members
want to withdraw;.
o establish the Association as the insurance provider
for employees in the Unit, and for retireed employees;
o agree to a hold harmless clause in a form provided
by the city,
City has a right to refuse to implement this withdrawal if
it can not be guaranteed to be held harmless to the result
\ ./
of any consequences of the changes in coverage, rates, or
admiinistration.
If the Association fulfills the conditions of withdrawal and
the City agrees to implement such withdrawal; then the City
shall contribute LIP to $280.00 per month� as appropriate,
for employees in the Unit.
If the Association withdraws, the new coverage shall be
'effective 1 February 1985, and the Oremimum payments shall
begin 1 January 1985,
D. City shall pay to each full-time regular employee on December
22, an annual lump sum Payment (subject to appropriate
taxation) for the difference between $284.13 per month or
between $280.00 per month as appropriate, or the prorated
share for less than full-time employees, and any lesser sum
expended by the employee for medical and dental coverage for
the period of January 1 through December 31. The City agrees
to maintain the current level of benefits but, reserves the
right 'to choose insurance carriers and/or the method of
insuring and funding these benefits.
E. Effective 1January 1984, the lifetime medical minimum will
be increased to $750,000.00.
F. Effective 1 January 1983, City will pay the cost of
'
increasing life insurance to a $20,000 policy for each
employee in the unit.
G. Disability Insurance ~ Effective July 1,, 1981, City agrees
to pay for a disability insurance program for employees
'
covered by this MOU which will provide -For 60% of the base
W-1
salary of the employee*afte� 90 days of disability subject
to. any terms and conditions in the disability insurance
agreement including, but hot limited to, provisions for
offset of disability payments against workers' compensation,
disability.retire.ment, or any other income excluded by the
`
terms and the disability insurance agreement.
H. Vacation Vacation Leave is gov�rned by Section
2708.7 of the Municipal Code except that it may be taken
after the_completion of the sixth calendar month of service
since the benefit date. Vacation leave shAll be accrued as
earned each payroll period up to a maximum of twice the
annual accrual rate.
I. Holid��f ~ For all employees, holiday leave shall be accrued
as earned each payroll period at a rate of 8 hours per
month. The following days of each year are designated
holidays for non-shift employees:
January 1 � New Year's Day
February 12 - Lincoln's Birthday
Third Monday in February - Washington's Birthday
Last Monday in May - Memorial Day
July 4 � Independence Day
First Monday in September - Labor Day
July 4 - Independence Day
Fi rs t Monday in September � Lab or. Day
September 9 - Admission Day
Fourth Monday in,October - Veteran's Day
Fourth Thur.sday in November - Thanksgiving Day
17
�
December 25 - Christmas
Employee'sBirthday
One-half day before Christmas
One-half`day before New Year's
'
When a holiday falls on'a Saturday, the preceding Friday
shall be observed.. When a hpliday falls on a Sunday, the
following Mondayshall be observed.
J. Vacation, Holiday and C ensatg� Time Off Recgd��ng
7 �� �kpi
All employees may accrue a maximum of vacation time hot to
'
exceed twice their annual rate as set out in Section 2708.7
of the San Luis Obispo Municipal Code.- Holiday leave is
accrued at 8 hours per month to a maximum of 96 hours. CTO
accumulated in accordance with Article VII, S6ction C.2
shall not exceed 40 hours. Subject to the prior approval
the Police Chief or his designated representative, each
'
employee has the option of taking holiday leave or CTO off,
being paid at straight time for any unused leave at the end
'
of each calendar quarter, or carrying over. A maximum of
136 hours may be so paid off each calendar year. This
'
Section is subject to�annual approval of the Chief of Police
prior to the beginning of the new fiscal year.
K. Sick Leave tiCk leave is governed by Section 2708.5 of the
Municipal Code.' An employee may take up to two days per
year of sick leave if required to be away from the job to
personally care for a member bf his/her immediate family as
defined in Sectioh"2708.5 of the San Luis Obispo Municipal
Code. This may be extended to five days per year if the
family member,is part of the employee's household, and to
we
IN
M.
seven days if a household member is hospitalized and the
^
employee submits written verification of such
hospitalization.
Upon termination of employment by death or retirement, a
percentage of the dollar value of the employee's accumulated
sick leave wil be paid to the employee, or the designated
beneficiary- or beneficiaries according to the following
schedule:
a. Death - 25%
b. Retirement and actual commencement of PIERS benefits:
1. After ten years of continuous employment - 10%
2. After twenty years of continuous employment - 15%
Workers' Comoensatign Leave - Any employee who is absent
from duty because of on--the-job injury in accordance with
state workers' &ompensation law and is not eligible for
disability payments under Labor Code Section 4850 shall be
paid the difference between his base salary and the amount
provided by workers' compensation law during the first 90
business days of such disability absence.
Uniform Allowance
1" Each employee required to wear a uniform shall receive
an annual uniform allowance of $300, paid quarterly. This
allowance shall not be paid for any employee who is off duty
,
due to a Job-related injury at the start of any calendar
quarter. If the employee returns to work during that
quarter, his/her uniform allowance will be prorated.
19
2. The City agrees to provide bullet-proof vests to Police
'
Officers for optional wearing. At the discretion of the
Watch Commander, all officers may be required to wear vests.
N. Education Incentive - The City agrees to establish an
educational incentive pay plan. Incentive pay benefits will
be available only to personnel below the rank of Captain.
` 1, Basic Benefits. Educational incentive pay shall not
begin until one year after employment with the City of
San* Luis Obispo, but credit will be given for approved
education obtained pri or to that ti me. The basic b ene fit
fbr officers employed prior to July 1, 1981` will consist of
one-half step above the base salary for possession of an
A.A., br equivalent degree from an accredited community or
junior college, or 60 or more semester units, or a city-
approved equivalent, towards a B.A. degree; and one full
step for a B.A. or equivalent degree plus the P.O.S.T.
�
Advanced Certificate. Total incentive pay shall in no case
exceed one step.
2` Job Related Fields. Degrees must be either in directly
job related fields or include at least 30 semester, or city-
approved equivalent, units in the case of an A.A. or A.S.
degree, and at least 60 semester, or city-approved
equivalent, units in the case of a B.A. or equivalent
,
degrees leading toward the appropriate degree with a grade
of nC' or better,
3. Ao ion and A2210v��l. Application for the incentive
pay shall be made b` the employee to the department head at
20
least 30 days before the date the payment6f the incentive
pay is to be effective. Approval of the department head and
the Personnel Director shall be required.
4. Unsatisfactory PgLfgEmance. In the'event an employee
receiving the incentive pay is not performing up to the
`
established standards set for the,job, the department head
with the concurrence of the Administrative Officer may
suIspend payment of the incentive pay or Step 5 of the salary
range; but not both, until such time as the employee's
performance comes up-to the standard level, in the opinion
of the department head and concurred in by the
Administrative officer.
5. N22_-A221icability. Educational incentives shall not be
paid foreducation received on City time. The education
incentive will be removed if the employee is promoted to a
'
'
position which does not entitle employees to such
incentives.
6. Tuition and Books. If an employee holds a position
which does not qualify him for incentive pay, the employee
~
will be eligible to receive payment for 50% of tuition and
'
books for approved job-related courses upon satisfactory
`
completion of same with agrade of "C" or better.
7. New Employees. The basic benefit for officers hired on
or after July 11 1981, shall .be a five percent step increase
for a peribd of one fiscal year if during the previous
fiscal year the officer has successfully completed--i.e",
`
grades of '/C" or better in all courses—a minimum of nine
21 '
semester, or City-approved equivalent, units of college
level classroom work approved by the Chief of Police,
provided that this benefit shall be payable only for
classroom work done after completion of the probationary
period.
Q. Accidental Death in the Line gf Duty The spouse or
surviving minor children (under 19 unless full-time
students, in which case under 23) of a Police Off'icer who
dies in the line of duty shall continue to receive payment
of the employee's base salary and medical insurance benefits
until the workers' compensation claim is settled and
benefits awarded. At that time, the City's accumulated
contributions will be deducted from the award.
22
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ARTICLE
IX NG CONDITIONS
Section A Place of Residence
An officer's place of residence shall be within a thirty (30)
minute driving radius from San Luis Obispo proper.
`
23
ARTICLE X
RETIREMENT
A. The City agrees to provide the Public Employees' Retirement
�
System's one-half pay at age 55 plan to all sworn personnel
and the 2% at age 60 plan to all non-sworn personnel. The
one-half at age 55 plan includes four amendments, namely,
Post Retirement Survivor Allowance, the 1959 Survivor's
Benefit, age 50 voluntary retirement, and one-year final
compensation. The2% at 60 plan has three amendments, 1959
Survivor's Benefit, one year final compensation, and
conversion of unused sick leave to additional retirement
credit.
B. Effective 1 July 1983, City agrees to provide PERS 2% at 55
for sworn personnel and 2% at 60 for unsworn personnel, with
amendments as specified in A, with conversion of unused sick
leave to additional retirement credit.
C. City will pay the employee's contribution to the PERS.
24
�
ARTICLE XI
POLICY AND PROCEDURE COMMITTEE
A committee including three (3) Association member(s), two (2)
departmental management and the Personnel Director shall explore
and reconcile overlapping and conflicting policies and make
`
recommendations to the Police Chief. The Police Chief will
consider any recommendations of the committee; however, the
parties recognize and agree that the Police Chief has the
authority to set policy,
25
ARTICLE XII
GRIEVANCE PROCEDURE
A grievance is defined as an alleged violation, misinterpretation
orL misapplication of the personnel rules and regulations or of-
any Memorandum of Uhderstanding, excluding disciplinary matters,
or other matters as fall within the scope of representation.
Each grievance shall be handled in the following manner:
A. The employee who is dissatisfied with the response of
the immediate supervisor shall discuss the grievance with the
supervisbr's immediate superior. The employee shall have the
right to 'choose a representative to accompany him/her at each
step of the process. If the matter can be resolved at that level
'
to the .satisfaction of the emplbyee, the grievance shall be
considered terminated.
B. If still dissatisfied, the employee may immediately
submit the grievance in writing to the department head for
consideration, stating the facts on which it was based, including
the provision of the rules, regulations, or agreement said to be
violated' and the proposed remedy. This action must take place
within fifteen (15) business days of the occurrence of the
'
grievance. The department head shall promptly consider the
grievance and render a decision in writing within fifteen (15)
business days of receiving the written grievance. If the
employee accepts the department head's decision,. the grievance
shall be considered terminated.
^
C. If the employee is dissatisfied with the department
head's decision, the employee may immediately submit the
26
grievance in writing to the Personnel Director within five (5)
business days of receiving the department head's decision. The
Personnel Director shall confer with the employee and the
department head and any other interested parties, and shall
conduct such other investigations as may-be advisable.
'
D. The results or findings ` of such conferences and
investigations shall be submitted to the City Administrative
'
Officer in writing within fifteen (15) business days of receiving
the employee's written request. The City Administrative Officer
will ' meet with the employee if the employee so desires before
rendering a decision with respect to the complaint. The City
Administrative Officer's decision shall be in writing and given
the employee within fifteen (15) business days of receiving the
Personnel Director's results and findings. Such decision shall
be final unless employee desires the Personnel Board to review
the decision. If such is the case; the employee will have five
(5) busine�ss days following receipt of the City Administrative
Officer's decision to submit a written request to the Personnel
Board through the Personnel Director for a review of the
decision. The Personnel Board within thirty (30) businessdays
shall review the record and either (1) issue an advisory opinion
to the City Administrative Officer; or (2) conduct a hearing on
the matter. If a hearing is held, an advisory opinion shall be
rendered by the Board within ten (10) business days of the close
of such hearing. If an opinion signed by at least three (3)
members of the Personnel Board recommends overruling or modifying
'
the City Administrative Officer's decision, the City
Administrative Officer shall comply or appeal this recommendation
27
�
to the City Council. Such appeal shall be filed with the City
Clerk within three (3) business days of the Board's action. If
appealed, the City Council shall review the case on the record
and render a final decision within fifteen (15) business days of
submittal..
ME
n
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ARTICLE XIII
GENERAL PROVISIONS
Section A
Pay
Day'
Paychecks
will
be disbursed on
the 7th and 22nd bf each month.
If the 7th or 22nd falls on a weekend or holiday, payment shall
`
be made the preceding business day. This disbursement schedule
~
is predicated upon normal working conditions and is subject to
adjust'ment for cause beyond the City's control.
Section B, Paychecks Prior to Vacation
If an employee is taking vacation leave and`wishes to receive his
regular paycheck before payday, the employee must notify the
Finance Department in writing at least two weeks prior to the
start of vacation provided the empl/oyeehas sufficient vacation
time coming to cover the pay period.
Section C Manag202Dt Benef �
Employees filling those positions-defined as management shall
receive $25,000 term life insurance and long-term disability
insurance plan for recognition of their management
responsibilities.
Section D Salary Survey Aggocies
Agencies to be used for review of salaries shall.include:
Antioch
California Highway Patrol
Chino
29
Clovis
Davis
Monterey �
PacificA
Salinas '
Santa Barbara City
Santa Barbara County
San Luis Obispo County `
Santa Maria
Im
r
ARTICLE XIV
WORK ACTIONS
Participation by an employee in a strikeor a concerted work
stoppage is unlawful and shall terminate the employment relation.
Provided however that nothing herein shall be so construed as to
`
affect the right of any employee to abandon or to resign his
employment.
(a) Employee organizations shall not hinder;. delay, or
interfere coerce employees of the City to hinder,
dela y, or interfere with the peaceful performance
of City services by strike, concerted work stoppage,
cessation of work, slow-down., sit-down, stay-away, or
unlawful picketing.
(b) In the event that there occurs any strike, concerted
work stoppage, or any other form of interference with
or limitation of the peaceful performance of City
^
services prohibited by Article 28 (a) hereof,-the City,
in addition. to any other lawful remedies or
disciplinary actions, may be action of the Municipal
Employee Relations Officer cancel any or all payroll
deductions, prohibit the use of bulletin boards,
prohibit the use of City facilities, and withdraw
recognition of the employee organization or
' organizations participating in such actions.
(c) Employee members of any employee organization shall not
be locked out or prevented by management officials from
performing their .assigned duties when such emplo�ees
31
are willing and able to perform such duties in the
customary manner and at a reasonable level of
efficiency.
Any decision made under the provisions of this Section may be
appealed to the City Council by filing a written Notice of Appeal
with the City Clerk, accompanied by a-complete statement setting
forth all of the facts upon which the appeal is based" Such
Notice of Appeal must be filed within ten (10) working days after
the affected employee organization first received notice of the
decision upon which the complaint is based, or it will be
considered closed and not subject to any other appeal.
32
ARTICLE XV
FULL AGREEMENT
It is understood this Agreement represents a complete and final
understanding on all negotiable issues between the City and the
Association. This Agreement supersedes all previous Memoranda of
Understanding or Memoranda of Agreement between the City and the
Association except as specifically referred to in this Agreement.
The parties, for the term of this Agreement, voluntarily and
unqualifiedly agree to waive the obligation to negotiate with
respect to any practice, subject or matter not specifically
referred to or covered in this Agreement even though such
practice, subject or matter may not have been within the
knowledge of the parties at the time this Agreement was
negotiated and signed. In the event any new practice, subject
matter arises during the term of this Agreement and an action is
proposed by the City, the Association will be afforded notice and
shall have the right to meet and confer upon request.
�
ARTICLE XVI
SAVINGS CLAUSE
If any provision of this Agreement should be held invalid by
operation of law or by any court of competent jurisdiction, or if
compliance with or enforcement of any provision should be
restrained by any tribunal, the remainder of this Agreement shall
not be affected thereby, and the parties shall enter into a meet
and confer session for the sole purpose of arriving at a mutually
satisfactory replacement for such provision within.a thirty (30)
day work period. If no agreement has been reached, the
parties agree to invoke the provision of impasse under Section 13
of City Resolution No. 3405 (1977 Series)"
34
ARTICLE XVII
RETIREE'S MEDICAL INSURANCE
�
1. Employees covered by this Agreement who meet all of the
conditions set forth belbw may continue group medical coverage at
group rate paid totally by the employee. The qualifying
`
conditions are:
A. The employee must retire from City service, apply for
and actually receive retirement benefits through the
City's retirement system.
B. The employee must be at least 50 years of age.
C. The employee must have at least ten (10) years of
service with the City.
D. The employee may have dependent coverage only forthose
dependents covered for the last year of employment with
the City.
E. All employee and dependent coverage will cease upon the
death of the employee or upon the employee reaching age
65.
This benefit only applies to employees who retire during the term
of this Agreement. This benefit shall continue beyond June 30,
1985° if, and only if, there is mutual agreement of the parties
to continue such benefit.
2. If the Association elects to excercise the option in Article
VIII, Sectios C, then this benefit shall no longer be provided by
the City, but will hereafter be provided by the Association
through the insurance it provides.
35
( �
ARTICLE XVIII
b BSTANTIVE REVISIONS
Effective 1 July 1983, management may make non-substantive
revisions to the Agreement' as discussed during the 1982
negotiations.
If management ihtends to make such revisions, they must be
submitted to the Association no later than 1 January 1983.
No changes shall be made unless they are agreed upon by the
parties.
W-
ARTICLE XIX
OPENERS
There shall be no reopeners during the term of this Agreement.
37
ARTICLE XX
RENEGOTIATIONS
If at the expiration of the term of this Agreement, either party
wishes to make changes to this Agreement, that party shall serve
upon the other, its written request to negotiate, as well as its
initial proposals for an amended Agreement. Such notice and
Proposals m4st be submitted to the other party between 15
April and 1 May. If notice is properly and timely given,
negotiations shall commence no later than 15 May,
38
/ —4
�
ARTICLE XXI
LAYOFFS
The parties 'agree that Rule 2705.3 shall be revised to give
employees who-are laid off / pursuant
to Rule
2705.3 reemployment
rights that will
require their rehire
prior to
the employment of
individuals on
`
an open or promotional list.
The employee to be
rehired, must,
at the time of
,
rehire,
meet the minimum
qualificiations
'
as stated in
the.
appropriate class
specifications.
Employees will be
rehired
on the basis of last
out, first in.
��
��
w
ATTEST:
' � \
ARTICLE XXII
TERM OF AGREEMENT
,
This Agreement shall become effective as of July 1, 1984 and
shall continue in full force and effect until expiration at
midnight, June 30,
term may be extended
1. Classification c
this unit are
1985; except that, by mutual agreement, the
until September 30, 19B5.
SI.GNATURES
'
overed by this Agreement and included within
shown in Appendix. "A".
2. This Agreement does hot apply to Temporary Employees or Part-
time Employees.
This Agreement was executed on
Parties.
CITY OF SAN LUIS OBISPO
______________________
Don Becker, City Consultant
`
--- ________
AVINC ossey, Pers nel Dir.
�
� 1984 by the following
SAN LUIS OBISPO
POLICE OFFICERS' ASSOC.
;R H *ar r y fu p 1 4eq
�
����������----------
q� xrrs ur ow n
^
A ��
le
�^
7,i Clerk Pa6elajog&
.
Dale �rroorz�ge
/�^
, 40
`
APPENDIX
CLASSIFICATION
M
Communications Technician I
Communications Technician II
Crime Prevention Coordinator
Field Service Technician
Identification Technician
Parking Enforcement Officer
Police Captain
Police Lieutenant
Police Officer
Police Sergeant I
Police Sergeant II
` Technical Services Coordinator
41
APPENDIX B
CITY OF SAN LUIS OBISPO
POLICE DEPARTMENT
SPECIAL ORDER NO. 505'
POLICE DEPARTMENT OVERTIME
January 13, 1981
(Refer to Memorandum of Understanding - July 1980 to June 1982 approved by
the City Council.)
Frequently, we have had misunderstandings from all levels within the
Department concerning overtime, minimums, court time, standby, call back,
etc.
I asked Sgt. Downey, President of the Police Association, to draft an easy
to understand memorandum thae would clarify the legal language of the M.O.U.
to eliminate unnecessary doubt and confusion over the terms it contains. In
addition, I asked for brief, clear, examples that would clarify most situations
that we encounter in requesting and authorizing overtime. His very commendable
memorandum is attached to serve as a guideline and as an example for all
personnel involved in this process.
We have also requested the Finance Department to provide us with new overtime
forms that can be computer -coded to better analysis expenditures of overtime
resources. Coding sheets and a procedure authorizing overtime compensation
will be completed and distributed to each of you by Technical Services on
or before February 1,_1981. We urge your cooperation in making this system
effective and efficient.
The attached memorandum is approved subject to- possibility of conflict with
the Council- approved M.O.U. and in case of such conflict, the M.O.U. provisions
shall prevail.
RLN:jdd
Attachment
As above
-42-
RO L. NEUM�
CHI F OF POLICE
Son Luis Obispo
Ell
POLICE OFFICERS` ASSOCIATION
.a Post Office Box 1251
s
Son Luis Obispo, California 93401
MEMORAINDUM
TO: All Personnel
FROM: Sergeant R. J. Downey, President
DATE: January 6, 1981
SUBJECT: Overtime
Due to a misunderstanding each member has not received a copy of the MOU..
Therefore, a need to clarify overtime exists, i.e., when 't is paid, min-
imums, court time standby, etc.
Hopefully; this memo will provide clarification so everyone will operate
with the same understanding:
•.I am asking the Chief of Police to sign this memo, post it on the bulletin
board and provide a copy to every supervisor.
The MOU is expressed in "legaaese" and overtime *is discussed under, several
headings. I will provide my understanding of the MOU complete with examples.
The Chief of .Police indicates his concurrence by his signature and thereby,
provides the uniform guidelines for staff, as well as the Officers;
I. Ail overtime that is shift continuation is paid at time and one =half,
herein expressed as T 1/2.
Example-1:
A. Officer is.scheduled to work from 0100 to 1500 hours. The Officer
is held over until 1700 hours.. The Officer receives 2 hours over-
time at T 112.
B. If the Officer works a fraction of an hour, the Officer will round
off as follows:
0 to 15 minutes equals NO overtime
15 to 30 minutes. equals 1/2 hour
30 to 40 minutes equals 1/2 hour
40 minutes or more: equals 1 hour
This same procedure is used beyond the first hour, i.e., I hour -
45 minutes equals 2 hours.
—43-
NOTE: Detective "s receive the same minimum. However, the. first
two (2) hours and /or the. minimum two (2) hours are the only.
hours for which__Detectives will receive T. 1/2. All other
Detective overtime i.s paid at "straight time" herein expressed
as ST.
III. Emergency Call Out
Supercedes everything discussed and is easy to understand if addressed
as a separate eint.ity. Emergency Call Out is defined"as: "The unex=
pected, the unknown, those events which.cannot be foreseen and /•or
manpower pre - planned." Examples listed in the MOU are: earthquakes,
floods, nuclear disaster, explosions, hazardous material spills, and
mutual aid.
NOTE: Emergency Call Out DOES NOT-APPLY when a single member of the
Department or a specialized team.is called out to handle a special
investigation or an unusual occurrence such as a "homicide investiga-
tion" or an "unlawful assembly ".
Emergency Call Out is paid at a minimum of
ST for each additional hour after the first
works. 'No employee shall receive more than
—44—
four (4) hours at T 1/2 and
four hours each employee
one four -hour minimum.
All
Personnel
RE:
Overtime
January
6, 1981
Page
Two
II.
There are a number of circumstances where the Officer is guaranteed
a minimum number of hours at T 1/2, primarily, callback. This is a
situation in which the employee is called back to work other than
his normally scheduled shift.. -The employee shall be paid a minimum
of two (2) hours at T 1/2: If.the employee works beyond the two
hour minimum he will be paid T 112 for each hour worked, using the
same procedure as outlined in Example 1(B) above.
Example 2:
A. Officer is called back from his day off and works eight (8)
hours. Officer receives eight hours overtime at T 1/2.
B. Officer is called back and works any time less than two (2)
hours. Officer "receives two hours overtime at T72.
C. Detective is called in at 2:00 a.m. and departs at 2:30 a.m.
Detective receives two hours .overtime at T 1/2.
D. Detective is called in at 2:00 a.m. and does not depart until
7:00 a.m-. Detective receives two hours overtime at T 1/? for
the first two hours° and straight time for the remaining three
hours..
NOTE: Detective "s receive the same minimum. However, the. first
two (2) hours and /or the. minimum two (2) hours are the only.
hours for which__Detectives will receive T. 1/2. All other
Detective overtime i.s paid at "straight time" herein expressed
as ST.
III. Emergency Call Out
Supercedes everything discussed and is easy to understand if addressed
as a separate eint.ity. Emergency Call Out is defined"as: "The unex=
pected, the unknown, those events which.cannot be foreseen and /•or
manpower pre - planned." Examples listed in the MOU are: earthquakes,
floods, nuclear disaster, explosions, hazardous material spills, and
mutual aid.
NOTE: Emergency Call Out DOES NOT-APPLY when a single member of the
Department or a specialized team.is called out to handle a special
investigation or an unusual occurrence such as a "homicide investiga-
tion" or an "unlawful assembly ".
Emergency Call Out is paid at a minimum of
ST for each additional hour after the first
works. 'No employee shall receive more than
—44—
four (4) hours at T 1/2 and
four hours each employee
one four -hour minimum.
All Personnel
RE: Overtime
January 6, 1981
Page Three
Example 3 - Emergency Call Out is declared
A. Everyone is placed on twelve hour. shifts.. All days off and vaca-
tion canceled. Everyone receives four hours at T 1/2 and ST for
each hour worked th "ereafter. Obviously, you do "not receive the
overtime if you are on duty. You do not 'receive overtime i:f the
Call Out is canceled prior to your begs nn ing your twelve hour
shift.
B. The same as "A" above and the Call Out lasted three days; Every-
one would receive four hours T 1/2 and eight hours ST. Your
normal work hours are extended from eight to twelve hours. The
first four hours over your normal eight represents and accounts.
for the four (4) hour minimum and is paid at T 1/2. The remain-
ing two days you earn four hours each day at ST.
C. The same as ".B" above and the. Call Out falls on your "days off"
you receive four hours overtime at T 1/2 and twenty -four hours
at ST.
IV. Court Time
Sim_ply_stated, we are guaranteed two or three hours minimum overtime
at ST for any court.a.ppearance. Lf you_are assigned to Shift II or-
III, you receive a two hour minimum: If you are assigned. to Shift I
or IV, you receive a three hour minimum. If court duty extends
beyond the minimum you receive ST pay on an hour for hour basis.
NOTE:
A. Two or more court case-s. occurring within the minimum time period
shall be subject to a sin 1e minimum payment.
B. Compliance with Department Operations Directive S =7 is essential
to insure payment of overtime for court.
C. The exception to the minimums indicated is shift continuation
which is paid as any other shift continuation overtime, i.e.,
T 1/2 for each hour actually worked..
Example 4:
A. Officer working Graveyard or Relief
court and the case is dismissed . or
is finished after 15 or 20 minutesi
hours overtime at ST.
—45-
Shift. Officer appears in
for whatever reason the Officer ,
The Officer receives three
All Personnel
RE: Overtime
January 6, 1981
Age Four
B. Under same circumstances
Day or Night Shift. The
at ST.
as "A" above but Officer is assigned to
Officer receives two hours overtime
C. Circumstances are the same as "A" and /or "B" above and three cases
are scheduled. The Officer is finished in less time than the min-
imum. Officer receives only the minimum as if he'd appeared for a
single case, i.e.; two or three hours respectively.
D. Officer assigned to Day Match but reports for court at 1400 hours,
and does not finish until 1630 hours. Under the shift continuation
proviso the Officer receives 1 1/2 hours overtime at T 1/2, the.
difference between 10 -10 time 1500 and 1630 hours. Sao minimum.
E_. Officer assigned to Night. Watch and-reports for court at 1.330
hours and is finished at 1400 hours. Officer receives the two
hour minimum at ST.
F. You may NOT collect a double minimum by combining standby and
court minimums subject to V explained below.
V. Standby
4
Does not apply to Detectives. This provision was made for the De=
partment's use, but in a number of cases has been extended for use
by the District Attorney as "telephone standby for 'court"
Standby is paid at a ratio of 5 to 1, i.e.., for each five hours you
are on standby you receive one (1) hour overtime at ST. However, you
must receive a minimum of three.hours overtime at ST anytime you are
placed on standby.
NOTE: You- may.not receive a double minimum when on standby for court.
Example 5:
A. Officer scheduled for court at 0900 hours, District Attorney
places Officer on standby and at 1000 hours Officer is told to
respond. Officer appears and is finished at 1030 hours. Officer
receives only three hours overtime at ST because the telephone
standby minimum is three hours and the Officer did not go beyond
the minimum.
B. Same circumstances as in "A" above, but Officer is instructed to
respond to court at 1300 hours after being on standby from 0900
hours to 1130 hours. The Officer appears at'1300 hours and is
finished at 1400 hours. Officer receives the three hour minimum
for telephone standby plus the hour from 1300 to 1400 hours or one
hour. Total overtime equals four hours at ST.
-46-