HomeMy WebLinkAbout5735-5749RESOLUTPON N0. 5749 (1985- er'ies
A RESOLTUION OF THE COUNCIL OF THE CITY OF SAN
LUIS OBISPO APPROVING AN AGREEMENT BETWEEN THE
CITY AND THE RAPE CRISIS CENTER TO PROVIDE EIGHT
HUNDRED FIFTY DOLLARS ($850.00) FOR SERVICES
PROVIDED BETWEEN JULY 1, 1985 AND JUNE 30, 1986.
BE IT RESOLVED by the Council of the City of San Luis Obispo as follows:
SECTION_1. That Certain agreement, attached hereto and marked Exhibit "A"
and incorporated herein by reference, between the City of San Luis Obispo
and the Rape Crisis Center.
SECTION 2. The City Clerk shall furnish a copy of this resolution and a
copy of the executed agreement approved by it to: Rape Crisis Center,
Human Relations Commission; and City's Finance Director.
On motion of Councilman Settle _ - - -- ,seconded by _Councilman Griffin
and on the following roll call vote:
AYES: Councilmembers Settle, Griffin, Dovey; Dunin and Mayor Billig
NOES: None
ABSENT: None
the foregoing resolution was passed and adopted this 6th day of__Au st —__,
1985.
ATTEST:
Pamela Voges, City V r
APPROVED:
City '
City
Finance D
R 5749
1
�. EXHIBIT A
��► ����������►► ii�►������►1►IIIIIIIIII�11 ° "'��
city of son Us oBS o
III
HUMAN RELATIONS COMMISSION
Post Office Box 8100 • San Luis Obispo, CA 93403-8100,549-7150
AGREEMENT
THIS AGREEMENT, dated August 6, 1985, for the convenience of the
parties hereto, is between the CITY OF SAN LUIS OBISPO, a
chartered municipal corporation (referred to herein as "City ")
and RAPE CRISIS CENTER OF SAN LUIS OBISPO COUNTY,a non - profit
corporation (referred to herein as "Rape Crisis Center ").
WITNESSETH:
WHEREAS, Rape Crisis Center has requested City to contribute to
a program to provide educational curriculum for the prevention
of child sexual assault, said program as more fully described in
Exhibit "B" attached hereto and WHEREAS, said services will be
available to residents of the City, thereby serving both a
public and municipal purpose:
NOW, THEREFORE, City and Rape Crisis Center, for and in
consideration of the mutual benefits, promises, and agreements
set forth herein, do agree as follows:
1. Rape Crisis Center agrees to make its services as described
in Exhibit "B" and incorporated herein, available to residents
of the City of San Luis Obispo on a regular basis for the period
July 1, 1985 through June 30, 1986.
2. Rape Crisis Center will provide the City with periodic
summary reports and a final report, describing the type and
quantity of services and listing funds received by Rape Crisis
Center from other sources. Said reports shall be in the form of
Exhibit "C", attached hereto and incorporated herein, or in such
form as shall be approved by the Human Relations Commission or
its staff.
3. Rape Crisis Center and all of its agents, representatives,
participants in any manner in the performance of Rape Crisis
Center's obligations and duties hereunder shall be employees,
independent contractors, or volunteers for Rape Crisis Center
and shall not for any purposes be considered employees or agents
of the City
4. Rape Crisis Center agrees to hold City harmless, and to
defend City against, from and in any claim, action, proceeding
or hearing wherein the allegation charging . liability on the part
of the City as a result of any act of omission, negligent or
otherwise, of Rape Crisis Center.
AGREEMENT
RAPE CRISIS CENTER.
FISCAL YEAR 85 -86
PAGE 2
5. City agrees to pay Rape Crisis Center a one -time only grant,
the sum of Eight Hundred Fifty Dollars ($850),payable in twelve
monthly payments, or if deemed appropriate, in any such manner
as shall be approved by the Human Relations Commission or its
staff.
6. The City Council may by motion terminate this agreement at
its sole discretion after a public hearing and upon ten (10)
days written notice to Rape Crisis Center. Said termination
shall be effective 30 days after City mails notice of
termination of the Rape Crisis Center agreement. Any funds not
paid pursuant to paragraph 5, above, shall revert to City upon
said termination.
7. For purposes of notice under this agreement, all notices
shall be considered effective upon being sent by certified mail
to the following addresses:
CITY:
City Clerk
PO Box 8100
San Luis Obispo, CA.
93403 -8100
RAPE CRISIS CENTER, INC.:
Rape Crisis Center
County Government Center *455
San Luis Obispo; CA.
93408
IN WITNESS WHEREOF, the parties hereto have executed this
Agreement by their proper officers duly authorized:
ATTEST:
RAPE CRISIS CENTER, INC:
i�
City Clerk Pamela es
---- - - - - --
xHIBIT B
III. PROGRAM OBJECTIVES
# Our proposed objectives for the purpose of this grant are:
1. To print 2500 pamphlets which teach parents how to choose
good, healthy, responsible daycare and preschool centers in an,
effort to reduce child abuse.
2. To provide parents with educational pamphlets regarding daycare
Placement. These pamphlets would be distributed through public
schools, preschools, pediatricians, daycares etc. We estimate this
amount to be 2,500.
3. To design and produce are information pamphlet about the
services of the Rape Crisis Center. We estimate that 2000 pamphlets
will be needed.
4. Program brochures will be distributed in the course of public
�. speaking and will also be available at the following agencies;
Law Enforcement Agencies, VictimAitness Unit of the District
Attorneys Office, Hospitals, Department of Social Services etc.These
will be designed to make the public aware of our services.
5. To purchase follow -up curriculum for our Child Sexual Assault Pre-
vention program which has been presented annually in San Luis Coastal
School District. This curriculum will include laminated 11" x 17,
super size lessons for elementary school children, available through
the Committee for Children in Seattle, Washington.
I �-
EXHIBIT C
GUIDELINES FOR REPORTING
City of San Luis Obispo
Grants -in -Aid Funds
M
PHILOSOPHIC ASSUMPTION: Aim to help people to help themselves.
GENERAL GUIDELINES:
As you know, funded agencies are paid with City of San Luis Obispo
taxpayer's money. As such, we are all required to be accountable
for these funds. Accountability will be achieved through the
following methods:
1. Liason_Program: The HRC, through the Commissioners or
staff; will be in contact with the funded program on a
regular basis to identify areas of concern and /or
to provide a resource for each program funded.
2. Periodic Reports will be due to the HRC. The release of
funds shall be contingent on the reciept of a complete
report. Guidelines for such reports shall be as deemed
appropriate by the HRC.*
3. Fiscal. Year -End Reports shall be the responsibility of
each funded agency, and shall be due by July 30, 1984.
Said report shall consist of a synopsis of previous
statistical reporting and an overall narrative of
program operations during the fiscal year. This report
will allow the HRC to present an accurate reflection
of how City Grants -in -Aid funds were used during the fiscal
year to the City Council.
4. Documentation: Through the use of a standardized form
supplied to each funded agency by the HRC, programs will
be required to categorically display their use of
city funds. While supporting documentation is not
necessarily required within the reporting guidelines,
it is necessary to have such documentation on hand in
order to satisfy any need for such documentation.
5. Annual Audit: If necessary, the agency must provide for
an annual audit by an independent auditor mutually
agreed upon.
Through the use of this system, you can aid us to be accountable
to the taxpayers of the City. Your cooperation is very much appreciated.
As always, the HRC and staff are available for help and consultation
whenever the need arises.
*See Agency Periodic Report - Specific Guidelines
EXHIBIT C
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I�
city 0 �
c rf ` HUMAN RELATIONS COMMISSION • 979 PALM STREET
___.,L41!�.. ry ll, Post Office Box 321 • San Luis Obispo, CA 93406.0327 • 8051544 -3050
AGENCY PERIODIC REPORT FORMAT:
SPECIFIC GUIDELINES
Periodic reports shall be due as specified on an agency- by-agency basis.
Reports shall include the information outlined below- for the preceeding
period.
INCLUDE IN THE PERIODIC REPORT:
1 ADMINISTRATORS'S REPORT: Brief synopsis of previous period's events,
including changes, highlights, and activities.
2. FINANCIAL REPORT(S): agency's overall financial report as prepared
monthly, including all program income and expenditure.
3. REPORT OF EXPENDITURE OF CITY FUNDS: according to form provided
by HRC. ..
4. STATISTICAL SURVEY: number of clients served, city of origin, nature
of services provided; any other statistics regularly kept by agency.
5. BOARD OF DIRECTORS: minutes for previous month(s), notification of
meeting dates.
6. FINAL REPORT: Due one month after the close of the fiscal year. Should
be a brief cummulative report including all-of the above components
except for duplicated Board minutes, with overall narrative as to the
progress of the funded program during the course of the grant period.
Emphasis on success of meeting objectives outlined in the grant proposal.
C� O
EXHIBIT C
SPECIFIC GUIDELINES : RAPE CRISIS CENTER Fiscal Year 85 -86
Total grant award upon presentation of receipts of invoice ($850).
Final report indicating use of materials according to Periodic
Reporting Format. Liaison to be assigned by Human Relations
Commission during grant period.
o D
RESOLUTION NO. ........ (1985 Series)
A RESOLTUION OF THE COUNCIL OF THE CITY OF SAN
LUIS OBISPO APPROVING AN AGREEMENT BETWEEN THE
CITY AND HEALTH COMMISSION TO PROVIDE THREE
THOUSAND DOLLARS ($3000) FOR SERVICES PROVIDED
BETWEEN JULY 1, 1985 AND JUNE 30, 1986.
BE IT RESOLVED by the Council of the City of San Luis Obispo as follows:
SECTION 1. That certain agreement, attached hereto and marked Exhibit "A"
and incorporated herein by reference, between the City of San Luis Obispo
and the Health Commission.
SECTION 2. The City Clerk shall furnish a copy of this resolution and a
copy of the executed agreement approved by it to: Health Commission, Human
Relations Commission, and City's Finance Director.
On motion of Councilman Settle _,seconded by _Councilman Griffin
----- cilman Settle --------------- - - - - --
and on the following roll call vote:
AYES: Councilmembers Settle, Griffin, Dovey, Dunin and Mayor Billig
NOES: None
ABSENT: None
the foregoing resolution was passed and adopted this_6th _day of August___,
1985.
ATTEST
Pameila Voges, Cit(�Zler
V
APPROVED:
City A i istraAive Officer
City wttorn
FinanceDir
R 5748
EXHIBIT A
city of san Us oasp®
HUMAN RELATIONS COMMISSION
Post Office Box 8100 • San Luis Obispo, CA 93403 -8100 • 549 -7150
AGREEMENT
THIS AGREEMENT. dated August 6, 1985, for the convenience of the
parties hereto, is between the CITY OF SAN LUIS OBISPO. a
chartered municipal corporation (referred to herein as "City ")
and HEALTH COMMISSION OF SAN LUIS OBISPO COUNTY, a non - profit
corporation (referred to herein as "Health Commission ").
WITNESSETH:
WHEREAS, Health Commission has requested City to contribute to a
program to assist low income Seniors with rental costs, said
program as more fully described in Exhibit "B" attached hereto
and WHEREAS, said services will be available to residents of the
City, thereby serving both a public and municipal purpose:
NOW, THEREFORE, City and Health Commission, for and in
consideration of the mutual benefits, promises, and agreements
set forth herein, do agree as follows:
1. Health Commission agrees to make its services as described
in Exhibit "B" and incorporated herein, available to residents
of the City of San Lu.is Obispo on a regular basis for the period
July 1, 1985 through June 30, 1986.
2. Health Commission will provide the City with periodic
summary reports and a final report, describing the type and
quantity of services and listing funds received by Health
Commission from other sources. Said reports shall be in the form
of Exhibit "C ", attached hereto and incorporated herein, or in
such form as shall be approved by the Human Relations Commission
or its staff.
3. Health Commission and all of its agents, representatives,
participants in any manne.r in the performance of Health
Commission's obligations and duties hereunder shall be
employees, independent contractors, or volunteers for Health
Commission shall not for any purposes be considered employees or
agents of the City.
4. Health Commission agrees to hold City harmless, and to
defend City against, from and in any claim, action, proceeding
or hearing wherein the allegation charging liability on the part
of the City as a result of any act of omission, negligent or
otherwise, of Health Commission.
r
J
AGREEMENT
HEALTH COMMISSION
FISCAL YEAR 85 -86
PAGE 2
5. City agrees to pay Health Commission a one -time only grant,
the sum of Three Thousand Dollars, ($3,000), payable in twelve
monthly payments, or if deemed appropriate, in any such manner
as shall be approved by the Human Relations Commission or its
staff.
6. The City Council may by motion terminate this agreement at
its sole discretion after a public hearing and upon ten (10)
days written notice to Health Commission. Said termination shall
be effective 30 days after City mails notice of termination of
the Health Commission agreement. Any funds not paid pursuant to
paragraph 5, above, shall revert to City upon said termination.
7. For purposes of notice under this agreement, all notices
shall be considered effective upon being sent by certified mail
to the following addresses:
CITY: HEALTH COMMISSION:
City Clerk Health Commission
PO Box 8100 PO Box 1072
San Luis Obispo, CA. San Luis Obispo, CA.
93403 -8100 93406
IN WITNESS WHEREOF, the part.ies hereto have executed this
Agreement by their proper officers duly authorized:
HEALTH COMMISSION
0 SA LUkS 0 0•
Mayor M lanie C. Billi
ATTEST:
,
- - -- - -. -'� = -- --- - - - - --
City Clerk Pamela V
1 X11
EXHIBIT B —
!Ii. Program Objectives
The AdopL -an -Eider program which is proposed would assist
25 needy elders of San Luis Obispo who are on the waiting list
for public housing by providing direct rent subsidy to their
current landlord. This process is modeled after the federal
Section 8 program.
The Health Commission would get referrals, based on criteria
below, from the Housing Authority. Since the Housing has already
screened these people through the application process, another
screening would not be necessary. The referrals would include
those most in need of financial assistance during the waiting
period. The health Commission would then contact the client and
Lake an application. A contract spelling ouL the amount of rent
subsidy and time period would be developed and signed by the
client and landlord. The landlord would agree not to raise the
rent during this period of time. Monthly checks in an agreed -upon
amount would be issued to the landlord for the period specified.
The maximum rent subsidy per client would be S50 /mo for a time
period of no more than one year. (It is feasible that some
clients will only need subsidy for a short period of time to get
them through a particularly difficult period or that public
housing may become available to them in less than the maximum
time allowed.) The Housing Authority will notify the Health
Commission immediately when anv subsidized clients were housed.
The Adopt -an Elder program will closely coordinate with the
existing Senior Information and Referral program. Each client in
the program will be contacted by an ISR volunteer to assess his
needs and provide him with relevant information and referrals.
Monthly follow -up calls would be made during the contracted
period of subsidy.
The program objectives are:
1. To provide rent subsidy of up to S50 per month for up to
one year to 25 elderly citizens of San Luis Obispo while they are
waiLng to be housed in a subsidized unit.
2. To provide comprehensive information services to these
elders to assure that they are aware of all services and
assistance programs available to them.
3. To provide appropriate referrals and facilitate the use
of such.
..To provide follow -up calls at lease monthlv to monitor the
well -being of these clients and evaluate the helpfulness of the
subsidv and referrals.
The criteria for referral Lo the program are:
1. Elderly residents of San Luis Obispo Citv on the waiting
lisL for subsidized housing.
2. Those who have been on Lhe waitinn list for Lwo or more
years.
3. Those in greatest need as determined by the Housing
Authoritv based on income and resources.
\eed will be determined by the length of time the client has
been on the waiting list, the percentage of income the client is
paving for housing (those paving 507 or more will be considered),
the unavailabilitv of other resources or assistance of friends.
The amount of subsidv will be based on the clients income in
excess of 50% being paid for rent but no more than S50 /month.d
EXHIBIT C
�►IIIIIIIIIIIIIIIIIIII I��I��Ii�,��� IIh Illlill III �IIIIII
City ®f sAn leis oBispo
g'+ 0, q�'��bu iq HUMAN RELATIONS COMMISSION • 979 PALM STREET
.a.!;E �!!,._!. �:_' Post Office Box 321 • San Luis Obispo, CA 93406.0321 • 805/544.3050
AGENCY PERIODIC REPORT FORMAT:
SPECIFIC GUIDELINES
Periodic reports shall be due as specified on an agency -by- agency basis.
Reports shall include the information outlined bclow-- for the preceedi'ng
period.
INCLUDE IN THE PERIODIC REPORT:
1. ADMINISTRATORS'S REPORT: Brief synopsis of previous period's events,
including changes, highlights, and activities.
2. FINANCIAL REPORT(S): agency's overall financial report as prepared
monthly, including all program income and expenditure.
3. REPORT OF EXPENDITURE OF CITY FUNDS: according to form provided
by HRC.
k. STATISTICAL SURVEY: number of clients served, city of origin, nature
of services provided; any other statistics regularly kept by agency.
5. BOARD OF DIRECTORS: minutes for previous month(s), notification of
meeting dates.
6. FINAL.REPORT: Due one month after the close of the fiscal year. Should
be a brief cummulative report including all of the above components
except for duplicated Board minutes, with overall narrative as to the
progress of the funded program during the course of the grant period.
Emphasis on success of meeting objectives outlined in the grant proposal.
EXHIBIT C
GUIDELINES FOR REPORTING
City of San Luis Obispo
Grants -in -Aid Funds
PHILOSOPHIC ASSUMPTION: Aim to help people to help themselves.
GENERAL GUIDELINES:
As you know, funded agencies are paid with City of San Luis Obispo
taxpayer's money. As such, we are all required to be accountable
for these funds. Accountability will be achieved through the
following methods:
1. Liason Program: The HRC, through the Commissioners or
staff, will be in contact with the funded program on a
regular basis to identify areas of concern and /or
to provide a resource for each program funded.
2. Periodic Reports will be due to the HRC. The release of
funds shall be contingent on the reciept of a complete
report. Guidelines for such reports shall be as deemed
appropriate by the HRC.*
3. Fiscal Year -End Reports shall be the responsibility of
each funded agency, and shall be due by July 30, 1984.
Said report shall consist of a synopsis of previous
statistical reporting and an overall narrative of
program operations during the fiscal year. This report
will allow the HRC to present an accurate reflection
of how City Grants -in -Aid funds were used during the fiscal
year to the City Council.
4. Documentation: Through the use of a standardized form
supplied to each funded agency by the HRC, programs will
be required to categorically display their use of
city funds. While supporting documentation is not
necessarily required within the reporting guidelines,
it is necessary to have.such documentation on hand in
order to satisfy any need for such documentation.
5. Annual Audit: If necessary, the agency must provide for
an'annual audit by an independent auditor mutually
agreed upon.
Through the use of this system, you can aid-us to be accountable
to the taxpayers of the City. Your cooperation is very much appreciated.
As always, the HRC and staff are available for help and consultation
whenever the need arises.
*See Agency Periodic Report - Specific Guidelines
EXHIBIT C
SPECIFIC GUIDELINES - HEALTH COMMISSION - FISCAL YEAR 85 -86
Grant Award: $3,000.00
$1,500.00 to be provided at onset of Grant period. Monthly reports to be submitted
for the preceeding month according to "Periodic. Report Format ". $1,500.00 to be
provided on January 1, 1986. The Human Relations Commission liaison will be ap-
pointed to your program for the Grant Period.
RESOLUTION NO. 5747 (1985 Series)
A RESOLTUION OF THE COUNCIL OF THE CITY OF SAN
LUIS OBISPO APPROVING AN AGREEMENT BETWEEN THE
CITY AND HOTLINE,INC. TO PROVIDE EIGHT THOUSAND
FIVE HUNDRED DOLLARS ($8,500) FOR.SERVICES
PROVIDED BETWEEN JULY 1, 1985 AND JUNE 30, 1986.
BE IT RESOLVED by the Council of the City of San Luis Obispo as follows:
SECTION 1. That certain agreement, attached hereto and marked Exhibit "A"
and incorporated herein by reference, between the City of San Luis Obispo
and Hotline, Inc.
SECTION 2. The City Clerk shall furnish a copy of this resolution and a
copy of the executed agreement approved by it to: Hotline,Inc., Human
Relations Commission, and City's Finance Director.
On motion of Councilman Settle_— ______ ,seconded by _Councilman Griffin
----- - - - - -- --------------- - - - - --
and on the following roll call vote:
AYES: Councilmembers Settle, Griffin, Dovey, Dunin and Mayor Billig
NOES : None
ABSENT: None
the foregoing resolution was passed and adopted this_EtjL_day of_Ajjgyat____-
1985.
ATTEST:.
i
Pam'fIa Voges, Cl Clerk
APPROVED:
City nistrative Officer
City /Attorne
Finance Direttor
R 5747
EXHIBIT A
►► IIIIIIIIIIIIIIII�����������DI���� i���l �����
city of sAn WIS OBISPO
HUMAN RELATIONS COMMISSION
Post Office Box 8100 • San Luis Obispo, CA 93403.8100 • 549.7150
AGREEMENT
THIS AGREEMENT, dated August 6, 1985, for the convenience of the
parties hereto, is between the CITY OF SAN LUIS OBISPO, a
chartered municipal corporation (referred to herein as "City ")
and HOTLINE, INC., a non - profit corporation (referred to herein
as "Hotline ").
WITNESSETH:
WHEREAS, Hotline has requested City to contribute to a program
to provide telephone information and referral and crisis
intervention, said program as more fully described in Exhibit
"B" attached hereto and WHEREAS, said services will be available
to residents of the City, thereby serving both a public and
municipal purpose:
NOW, THEREFORE, City and Hotline, for and in consideration of
the mutual benefits, promises, and agreements set forth herein,
do agree as follows:
1. Hotline agrees to make its services as described in Exhibit
"B" and incorporated herein, available to residents of the City
of San Luis Obispo on a regular basis for the period. July 1,
1985 through June 30, 1986.
2. Hotline will provide the City with periodic summary reports
and a final report, describing the type and quant.ity of services
and listing funds received by Hotline from other sources. Said
reports shall be in the form of Exhibit "C ", attached here.to and
incorporated herein, or in such form as shall be approved by the
Human Relations Commission or its staff.
3. Hotline and all of its agents, representatives, participants
in any manner in the performance of Hotline's obligations and
duties hereunder shall be employees, independent contractors, or
volunteers for Hotline and shall not for any purposes be
considered employees or agents of the City.
4. Hotline agrees to hold City harmless, and to defend City
against, from and in any claim, action, proceeding or hearing
wherein the allegation charging liability on the part of the
City as a result of any act of omission, negligent or otherwise,
of Hotline.
AGREEMENT
HOTLINE,INC.
FISCAL YEAR 85 -86
PAGE 2
5. City agrees to pay Hotline
of Eight Thousand Five Hundred
twelve monthly payments, or if
manner as shall be approved by
its staff.
a one -time only grant, the sum
Dollars ($8,500), payable in
deemed appropriate, in any such
the Human Relations Commission or
6. The City Council may by motion terminate this agreement at
its sole discretion after a public hearing and upon ten (10)
days written notice to Hotline. Said termination shall be
effective 30 days after City mails notice of terminat.ion of the
Hotline agreement. Any funds not paid pursuant to paragraph 5,
above, shall revert to City upon said termination.
7. For purposes of notice under this agreement, all notices
shall be considered effective upon being sent by certified mail
to the following addresses:
CITY: HOTLINE,INC.:
City Clerk Hotline, Inc.
PO Box 8100 PO Box 654
San Luis Obispo, CA. San Luis Obispo, CA.
93403 -8100 9.3406
IN WITNESS WHEREOF, the parties hereto have executed this
Agreement by their proper officers duly authorized:
HOT�LI�N�E,
v
ATTEST .-_\
City Clerk Pamela Vo s5
EXHIBIT B
III. PROGRAM OBJECTIVES
The followin_ program objectives have been accomplished by HOTLINE during
ry 84 -85. We will also indicate future objectives to be ::met for FY 85 -86.
1. Suicide prevention education lde have developed educational r.:aterials
that wiii be used when ma ing presentations to junior and hi�_h schecl
students. Our outreach to this ,population has increased and teenar.ers
are beginning to understand the many services HOTLI::E can offer .'or
fiscal year 85 -86. HOTLINE.RS will be trained by Dr. '?ichael Peck the
Director of the LA Suicide Prenvention Center. The traininp- will allo:•r
us to discuss depression, suicide with teens and to assist thern when in
fact a classmate discusses suicidal feelings. '_'eenasers need'to be
informed and educated in order to prevent serious prcble_s.
2. 24 hour Crisis - support line- As indicated in this proposal_ IiOTLI ^1E
handles a arge portion of crisis - problem. calls. .e have solidified
our relationships with a number of the agencies offering direct
intervention. In our coordination, we have developed an excellent
relationship with the new Crisis Intervention Team . :•;e offer these
folks assessment and screening of crisis calls and coordinate with
them whenever neccessary. They in turn find cur assessment information
very useful when responding to calls. This is an objective that will
be continued in F °.85 -86.
3. 24 hour Centralized Information and Referral Services - The oosition
of Information & Referral clerk has allowed us to expand and centralize
our services. HOTLINE has developed a comprehensive list of emergency
permanent housing resources, a.list of county-wide support - roups. and a
list of resources for the Human Services Directory. As proposed in our
84 -85 grant, we have upgraded the emergency assistance clearinchouse.
These services were coordinated with the Ministerial Associations, the
Salvation Array and providers throughout SLO County. HOTLIN4E will also
offer information and referral services for the Health Fair project, as
we have been asked to function as therotline for the project on a 24
hour basis. These objectives will be continued.and we also hope to
expand the centralization of information and referral services in SLO Count;
4. After Hours coordination for social service agencies count; ✓ -wide -
:� is in the unique position of netirorking with a pumper of agencies
throughout SLO County. This networking is perforr:.ed in a variety of wa,s.
Refer to the attached data - Exhibit 5. Our goal is to continue to offer
t ese services in order to assist community agencies on a 24 hour basis.
5. TELECA °E Reassurance Service - HOTLINE- has a cadre of volunteers t-:ho
on a daily basis contact seniors and horebcund persons livin_ alone.,--in
FY 84 -85 our Telecare coordinator revitalized this com^enent and ire hone
to exnand further in the coming year. ::e have coordinated this effort
with the Senicr Clubs throughout San Luis Obispo County as they are an
excellent referral source. This 7oal will be continued for FY 81 -86.
Additional recruitment & traininf- of H0 -7 .- �!olunteers - As 1 ~dicated
in t: -Is or000sal :OTLIiv°_ proposes to recruit and train additional vCiunteerZ
in o--de.- to offer two to three available lines _ -er shift This : cal :•rill
be acccmplished in .--v- 85 -86.
7. Develo-Iment of Eundraisinc_.capabilities - The :70TLIN7" Fundra_sinT_ ccm.r..ittee
was established this year for the Sole purnose of ex-4nd-; -g t-e
fu. ^.draisin� capabilities cf- our Cr.2rii at{C1. Tr 'V Cc -��. iS _rCun
will CCnduct additional 1 °'n_ events Solicit it ie fr^ he
tundra -,,l r end ...cr. s .,...
private sector.
EXHIBIT C.
GUIDELINES FOR REPORTING
City of San Luis Obispo
Grants -in -Aid Funds
PHILOSOPHIC ASSUMPTION: Aim to help people to help themselves.
GENERAL GUIDELINES:
As you know, funded agencies are paid with City of San Luis Obispo
taxpayer's money. As sudhi we are all required to be accountable
for these funds. Accountability will be achieved through the
following methods:
1. Liason Program: The HRC, through the Commissioners or
staff, will be in contact with the funded program on a
regular basis to identify areas of concern and /or
to provide a resource for each program funded.
2. Periodic Reports will be due to the HRC. The release of
funds shall be contingent on the reciept.of a complete
report. Guidelines for such reports shall be as deemed
appropriate by the HRC.*
3. Fiscal Year -End Reports shall be the responsibility of
each funded agency, and shall be due by July 30, 1984.
Said report shall consist of a synopsis of previous
statistical reporting and an overall narrative of
program operations during the fiscal year. This report
will allow the HRC to present an accurate reflection
of how City Grants -in -Aid funds were used during the fiscal
year to the City Council.
4. Documentation: Through the use of a standardized form
supplied to each funded agency by the HRC, programs will
be required to categorically display their use of
city funds. Whiie supporting documentation is not
necessarily required within the reporting guidelines,
it is necessary to have such documentation on hand in
order to satisfy any need for such documentation.
5. Annual Audit: If necessary, the agency must provide for
an annual audit by an independent auditor mutually
agreed upon.
Through the use of this system, you can aid us to be accountable
to the taxpayers of the City. Your cooperation is very much appreciated.
As always, the HRC and staff are available for help and consultation
whenever the need arises.
*See Agency Periodic Report- Specific Guidelines
r
EXHIBIT C
rig
�����niii ������������ �ii►�Iiilliliflli� �a� �� ��i�' �
-
_ _ ®I� ci ® pan tins ®B sp®
p HUMAN RELATIONS COMMISSION • 979 PALM STREET
Post Office Box 321 . San Luis Obispo. CA 93406.0321 • 8051544 -3050
AGENCY PERIODIC REPORT FORMAT:
SPECIFIC-GUIDELINES
Periodic reports shall be due as specified on an agency -by- agency basis.
Reports shall include the information outlined below- for the preceeding
period.
INCLUDE IN THE PERIODIC REPORT:
1. ADMINISTRATORS'S REPORT: Brief synopsis of previous period's events,
including changes, highlights, and activities.
2. FINANCIAL REPORT(S): agency's overall financial report as prepared
monthly, including all program income and expenditure.
3. REPORT OF EXPENDITURE OF CITY FUNDS: according to form provided
by HRC.
4. STATISTICAL SURVEY: number of clients served, city of origin, nature
of services provided; any other statistics regularly kept by agency.
5. BOARD OF DIRECTORS: minutes for previous month(s), notification of
meeting dates.
6. FINAL REPORT: Due one month after the close of the fiscal year. Should
be a brief cummulative report includ'i.ng all of the above components
except.for duplicated Board minutes, with overall narrative as to the
progress of the funded program during the course of the grant period.
Emphasis on success of meeting objectives outlined in the grant proposal.
EXHIBIT C
SPECIFIC GUIDELINES - HOTLINE - FISCAL YEAR 85-86
Submit monthly report according to "periodic Reporting Format" for preceeding
month. Upon receipt of report, check will be issued for 1/12 of Grant Award
($708.00). The Human Relations Commission liaison will be appointed to your
program for the Grant period.
r� 0
RESOLUTION NO. 5746 - - - -_ —(1985 Series)
A RESOLTUION OF THE COUNCIL OF THE CITY OF SAN
LUIS OBISPO APPROVING AN AGREEMENT BETWEEN THE
CITY AND SENIOR PROGRAMS AND SERVICES /RSVP TO
PROVIDE EIGHT HUNDRED TWENTY FIVE DOLLARS ($825)
FOR SERVICES PROVIDED BETWEEN JULY 1, 1985 AND
JUNE 30, 1986.
BE IT RESOLVED by the Council of the City of San Luis Obispo as follows:
SECTION 1. That certain agreement, attached hereto and marked Exhibit "A"
and incorporated herein.by reference, between the City of San. Luis Obispo
and Senior Programs and Services /RSVP.
SECTION 2. The City Clerk shall furnish a copy of this resolution and a
copy of the executed agreement approved by it to: Senior Programs and
Services /RSVP, Human Relations Commission, and City's Finance Director.
On motion of --- Councilman Settle ____,seconded by Councilman Griffin
--------- - - - - -- --------------- -
and on the following roll call vote:
AYES: Councilmembers Settle, Griffin, Doyey, Dunin and Mayor Billig
NOES: None
ABSENT: None
the foregoing resolution was passed and adopted this 6th
1985.
ATTEST:
0
Pamela Voges, City�Cle.rk Mayo.A Me`Aanie C. Bill
APPROVED:
City nistrative Officer
n
City 4 torn ;
Finance DirecV/jr.
day of August - - --
R 5746
EXHIBIT A
�������������� ►►�� Ifllllllllll� ►�'' °►� III c1W of san lugs oBispo
a
HUMAN RELATIONS COMMISSION
Post Office Box 8100 • San Luis Obispo, CA 93403.8160 • 549.7150
AGREEMENT
THIS AGREEMENT, dated August 6, 1985, for the convenience of the
parties hereto, is between the CITY OF SAN LUIS OBISPO, a
chartered municipal corporation (referred to herein as "City ")
and SENIOR PROGRAMS AND SERVICES /RSVP, INC., a non- profit
corporation (referred to he.re.in as "RSVP ").
WITNESSETH:
WHEREAS, RSVP has requested City to contribute to a program to
provide recognition to volunteers serving i.n the City of San
Luis Obispo, said program as more fully described in Exhibit "B"
attached hereto and WHEREAS, said services will be available to
residents of the City, thereby serving both a public and
municipal purpose:
NOW, THEREFORE, City and RSVP, for and in consideration of the
mutual benefits, promises, and agreements set forth herein, do
agree as follows:
1. RSVP agrees to make its services as described in Exhibit "B"
and incorporated herein, available to residents of the City of
San Luis Obispo on a regular basis for the period July 1, 1985
through June 30, 1986.
2. RSVP will provide the City with periodic summary reports and
a final report, describing the type and quantity of services and
listing funds received by RSVP from other sources. Said reports
shall be in the form of Exhibit "C ", attached hereto and
incorporated herein, or in such form as shall be approved by the
Human Relations Commission or its staff.
3. RSVP and all of its agents, representatives, participants in
any manner in the performance of RSVP obligations and duties
hereunder shall be employees, independent contractors, or
volunteers for RSVP and shall not for any purposes be considered
employees or agents of the City.
4. RSVP agrees to hold City harmless, and to defend City
against, from and in any claim, action, proceeding or hearing
wherein the allegation charging liability on the part of the
City as a result of any act of omission, negligent or otherwise,
of RSVP.
AGREEMENTS -'
RSVP
FISCAL YEAR 85 -86
PAGE 2
5. City agrees to pay RSVP a one-time only grant, the sum of
Eight Hundred Twenty -Five dollars, ($825.00), payable in twelve
monthly payments, or if deemed appropriate, in any such manner
as shall be approved by the Human Relations Commission or its
staff.
6. The City Council may by motion terminate this agreement at
its sole discretion after a public hearing and upon ten (10)
days written notice to RSVP. Said termination shall be effective
30 days after City mails notice of termination of the RSVP
agreement. Any funds not paid pursuant to paragraph 5, above,
shall revert to City upon said termination.
7. For purposes of notice under this agreement, all notices
shall be considered effective upon being sent by certified mail
to the following addresses:
CITY:
City Clerk
PO Box 8100
San Luis Obispo,
93403 -8100
RSVP:
Senior Programs
660 Pismo St.
CA. San Luis Obispo,
93401
and Services
CA.
IN WITNESS WHEREOF, the parties hereto have executed this
Agreement by their proper officers duly authorized:
SENIOR PROGRAMS, AND SERVICES
yy� N L 'IS OBISP - Mar ela ie C. Billig
ATTEST:
City. Clerk Pamela es
1
`J
r
Cr EXHIBIT B
IV. METHODOLOGY
To accomplish the stated objectives, RSVP is re-
questing funding to plan ahead for recognition which should
be a more feasible and less expensive way of handling the
problem. We would plan to hold these recognition events
in the early fall of the year when the volunteers from the
Harvest Bag (one of our sites) could furnish vegetables that
they have gleaned from the fields. We are requesting $825.00
from the city of San Luis Obispo for fiscal year 1985 -86.
This represents approximately 1/3 of the total cost for
recognition. It is expected that cities in north county
and south county will make up the other 2/3 of the cost,
since they also profit from the volunteer service.
Our sponsoring agency (SPS OF SLO COUNTY, INC.) and
the project director will contact the city council of other
cities of SLO County to solicit funds for volunteer recog-
nition.
The project director and assistant director will con-
tinue to make presentations before civic groups and at
locations which serve the senior population to recruit vol-
unteers and to advertise the involvement and integrity of
RSVP. On January 25, 1985 the director made a presentation
before the CRTA (California Retired Teachers Association)
to recruit volunteers. On January 3, 1985 the director spoke
to the PHP (People Helping People) senior citizens organi-
zation of Los Osos. The project director and assistant
director presented a 1z hour Open Line Talk on KATY on
December 19, 1984. These are methods of keening RSVP before
the public.
The president of SPS of SLO COUNTY, INC. is meeting
with the staff monthly to monitor and evaluate RSVP.
The newsletter continues to be an avenue whereby in-
formation is dessiminated to en.courage involvement, as well
as county newspapers where we publish the list of volunteer
needs.
� 1
EXHIBIT C
GUIDELINES FOR REPORTING
City of San Luis Obispo
Grants -in -Aid Funds
PHILOSOPHIC ASSUMPTION: Aim to help people to help themselves.
GENERAL GUIDELINES:
As you know, funded agencies are paid with City of San Luis Obispo
taxpayer's money. As such, we are all required to be accountable
for these funds. Accountability will be achieved through the
following methods:
1. Liason Program: The HRC, through the Commissioners or
staff, will be in contact with the funded program on a
regular basis to identify areas of concern and /or
to provide a resource for each program funded.
2. Periodic Reports will be due to the HRC. The release of
funds -shall be contingent on the reciept of a complete
report. Guidelines for such reports shall be as deemed
appropriate by the HRC.*
3. Fiscal Year -End Reports shall be the responsibility of
each funded agency, and shall be due by July 30, 1984.
Said report shall consist of a synopsis of previous
statistical reporting and an overall narrative of
program operations during the fiscal year. This report
will allow the HRC to-present an accurate reflection
of how City Grants -in -Aid funds were used during the fiscal
year to the City Council.
a_. Documentation: Through the use of a standardized form
supplied to each funded agency by the HRC, programs will
be required to categorically display their use of
city funds. While supporting documentation is not
necessarily required within the "reporting guidelines,
it is necessary to have such documentation on hand in
order to satisfy any need for such documentation.
5. Annual Audit: If necessary, the agency must provide for
an annual audit by an independent auditor mutually
agreed upon.
Through the use of this system, you can aid us to be accountable
to the taxpayers of the City. Your cooperation is very much appreciated.
As always, the HRC and staff are available for help and consultation
whenever the need arises.
*See Agency Periodic Report - Specific Guidelines
` EXHIBIT 'C
aW of sAn WIS OBISPO
��iI�IIIIIIIIIIIIIiIIIIIII��������� 'n IIIIIII �
1'9 HUMAN RELATIONS COMMISSION - 979 PALM STREET
a ':�a Post Office Box 327 • San Luis Obispo, CA 93406.0321 • 8051544-3050
AGENCY PERIODIC-REPORT FORMAT:
SPECIFIC GUIDELINES
Periodic reports shall be due as specified on an agency-by- agency basis.
Reports shall include the information outlined below• for the preceedirig
period.
INCLUDE IN THE PERIODIC REPORT:
1. ADMINISTRATORS'S REPORT: Brief synopsis of previous period's events,
including changes, highlights, and activities.
2. FINANCIAL REPORT(S)_: agency's overall financial report as prepared
monthly, including all program income and expenditure.
3. REPORT OF EXPENDITURE OF CITY FUNDS: according to form provided
by HRC.
4. STATISTICAL SURVEY: number of clients served, city of origin, nature
of services provided; any other statistics regularly kept by agency.
5. BOARD OF DIRECTORS: minutes for previous month(s), notification of
meeting dates.
6. FINAL REPORT: Due one month after the close of the fiscal year. Should
be a brief cummulative report including all of the above components
except for duplicated Board minutes, with overall narrative as to the
progress of the funded program during the course of the grant period.
Emphasis on success of meeting objectives outlined in the grant proposal.
n
EXHIBIT C
SPECIFIC GUIDELINES - RETIRED SENIORS VOLUNTEER PROGRAM (RSVP,) - FISCAL YEAR 85 -86
Total award to be granted at outset of Grant period ($825.00). Final report due
upon completion of recognition event according to "Periodic Report Format ".
The Human Relations Commission will provide liaison contact for the period of the
grant.
RESOLUTION NO. 5745 - - - - - -- -(1985 Series)
A RESOLTU.ION OF THE COUNCIL OF THE
LUIS OBISPO APPROVING AN AGREEMENT
CITY AND'FAMILY SERVICES CENTER TO
THOUSAND SIX HUNDRED TWENTY FIVE D
FOR SERVICES PROVIDED BETWEEN JULY
JUNE 30, 1986.
CITY OF SAN
BETWEEN THE
PROVIDE THREE
OLLARS ($3,625)
1, 1985 AND
BE IT RESOLVED by the Council of the City of San Luis Obispo as follows:
SECTION 1. That certain agreement, attached hereto and marked Exhibit "A"
and incorporated herein by reference, between the City of San Luis Obispo
and Family Services Center.
SECTION 2. -The City Clerk shall furnish a copy of this resolution and a
copy of the executed agreement approved by it to: Family Services Center,
Human.Relations Commission, and City's Finance Director.
On motion of Councilman Settle ,seconded by _ Councilman Griffin
--------- - - - - -- --------------- - - - - --
and on the following roll call vote:
AYES: Councilmembers Settle, Griffin, Dovey, Dunin and Mayor Billig
NOES: None
ABSENT: None
the foregoing resolution was passed and adopted this 6th _day of_igpgt .....
1985.
ATTEST
Pam la Voges, Cie "Clerk
APPROVED:
— —y =--- - - - - --
City d inistrative Officer
City A torney
Finance Dire for
R 5745
EXHIBIT A
I I I city of san luis ovs o
HUMAN RELATIONS COMMISSION
Post Office Box 8100 • San Luis Obispo, CA 93403.8100 • 549.7150
AGREEMENT
THIS AGREEMENT, dated August 6, 1985, for the convenience of the
parties hereto, is between the CITY OF SAN LUIS OBISPO, a
chartered municipal corporation (referred to herein as "City ")
and FAMILY SERVICES CENTER, INC., a non - profit corporation
(referred to herein as "Family Services Center ").
WITNESSETH:
WHEREAS, Family Services Center has requested City to contribute
to a program to provide short term, confidential counseling,
said program as more fully described in Exhibit "B" attached
hereto and WHEREAS, said services will be available to residents
of the City, thereby serving both a public and municipal
purpose:
NOW, THEREFORE, City and Family Services Center, for and in
consideration of the mutual benefits, promises, and agreements
set forth herein, do agree as follows:
1. Family Services Center agrees to make its services as
described in Exhibit "B" and incorporated herein, available to
residents of the City of San Luis Obispo on a regular basis for
the period July 1, 1985 through June 30, 1986.
2. Family Services Center will provide the City with periodic
summary reports and a final report, describing the type and
quantity of services and lis -t.ing funds received by Family
Services Center from other sources. Said reports shall be in the
form of Exhibit "C ", attached hereto and incorporated herein, or
in such form as shall be approved by the Human Relations
Commission or its staff.
3. Family Services Center and all of its agents,
representatives, participants in any manner in the performance
of Family Services Center's obligations and duties hereunder
shall be employees, independent contractors, or volunteers for
Family Services Center and shall not for any purposes be
considered employees or agents of the City.
4. Family Services Center agrees to hold City harmless, and to
defend City against, from and in any claim, action, proceeding
or hearing wherein the allegation Charging liability on the part
of the City as a result of any act of omission, negligent or
otherwise, of Family Services Center.
AGREEMENT
FAMILY SERVICES CENTER
FISCAL YEAR 85 -86
PAGE 2
5. City agrees to pay Family Services Center a one -time only
grant, the sum of Three Thousand Six Hundred Twenty -Five
dollars, ($3,625.00), payable in twelve monthly payments, or if
deemed appropriate, in any such manner as shall be approved by
the Human Relations Commission or its staff.
6. The City Council may by motion terminate this agreement at
its sole discretion after a public hearing and upon ten (10)
days written notice to Family Services Center. Said termination
shall be effective 30 days after City mails notice of
termination of the Family Services Center agreement. Any funds
not paid pursuant to paragraph 5, above, shall revert to City
upon said termination.
7. For purposes of notice under this agreement, all notices
shall be considered effective upon being sent by certified mail
to the following addresses:
CITY: FAMILY SERVICES CENTER:
City Clerk Family Services Center
PO Box 8100 1160 Marsh St.
San Luis Obispo, CA. San Luis Obispo, CA.
93403 -8100 93401
IN WITNESS WHEREOF, the parties hereto have executed this
Agreement by their proper officers duly authorized:
FAMILY SERVICES CENTER:
S/N LUIS 0
\.
yor Melanie C. Bi
ATTEST:
------- - - - - --
City `,Clerk Pamelaf \Voges
C
Family Services rAer
EXHIBIT B
III. PROGRAM OBJECTIVES
Family Services Center will continue to provide short -term,
professional counseling to individuals, couples and families
in San Luis Obispo County; to provide free telephone counseling
for questions concerning children and adolescents through our
Warm Line; to assist clients in finding other sources of help
through referrals to other organizations; and to provide training,
supervision and support for FSC's counselors and interns.
In FY 85/86, we anticipate 400 cases (approx. 600 clients),
500 referrals and 40 Warm Line calls. We expect a monthly average
of 100 counseling hours, for a total of $65,000 - $75,000 worth
of donated service.
We will continually recruit volunteer counselors, whose altruism
is our existence, and solicit funds to offer them educational
workshops, special training and a recognition dinner. We are
a central referral source for psychological workshops and support
groups throughout the county, and we encourage the input of
SLO County counselors to improve our network of referrals.
Our Professional Development Committee, formed this year, is
currently assessing Family Services Center's role in our community
to determine any need for changes or additions to our program.
We will happily share the results of their survey and investigation
with the Human Relations Commission, City of San Luis Obispo and
other agencies.
Our program has remained the same over the years as no other agency
does what we do. Planning for orderly expansion of FSC in the future,
we are investigating affiliation with Family Services Council of
California and an official audit in FY 85/86.
EXHIBIT C
GUIDELINES FOR REPORTING
City of San Luis Obispo
Grants -in -Aid Funds
PHILOSOPHIC ASSUMPTION: Aim to help people to help themselves.
GENERAL GUIDELINES:
As you know, funded agencies are paid with City of San Luis Obispo
taxpayer's money. As such, we are all required to be accountable
for these funds. Accountability will be achieved through the
following methods:
1. Liason Program: The HRC, through the Commissioners or
staff, will be in contact with the funded program on a
regular basis to identify areas of concern and /or
to provide a resource for each program funded.
2. Periodic Reports will be due to the HRC. The release of
funds shall be contingent on the reciept of a complete
report. Guidelines for such reports shall be as deemed
appropriate by the HRC.*
3. Fiscal Year -End Reports shall be the responsibility of
each funded agency, and shall be due by July 30, 1984.
Said report shall consist of a synopsis of previous
statistical reporting and an overall narrative of
program operations during the fiscal year. This report
will allow the HRC to present an accurate reflection
of how City Grants -in -Aid funds were used during the fiscal
year to the City Council.
4. Documentation: Through the use of a standardized form
supplied to each funded agency by the HRC, programs will
be required to categorically display their use of
city funds. While supporting documentation is not
necessarily required within the reporting guidelines,
it is necessary to have such documentation on hand in
order to satisfy any need for such documentation.
5. Annual Audit: If necessary, the agency must provide for
an annual audit by an independent auditor mutually
agreed upon.
Through the use of this system, you can aid us to be accountable
to the taxpayers of the City. Your cooperation is very much appreciated.
As always, the HRC and staff are available for help and consultation
whenever the need arises.
*See Agency Periodic Report - Specific Guidelines
I ' EXHIBIT C
city of San LUIS ®B1SP®
" "'' HUMAN RELATIONS COMMISSION • 979 PALM STREET
_" ° "t z f ` •.�' Post Office Box 321 •San Luis Obispo, GA 83406.0321 • 8051544 -3050
AGENCY PERIODIC.REPORT.FORMAT:
SPECIFIC GUIDELINES
Periodic reports shall be due as specified on an agency -by- agency basis.
Reports shall include the information outlined below- for the preceeding
period.
INCLUDE IN THE PERIODIC REPORT:
1. ADMIN.ISTRATORS'S REPORT: Brief synopsis of previous period's events,
including changes, highlights, and activities.
2. FINANCIAL-REPORT(S): agency's overall financial report as prepared
monthly, including all program income and expenditure.
3. REPORT OF EXPENDITURE OF CITY FUNDS: according to form provided
by HRC.
4. STATISTICAL SURVEY: number of clients served, city of origin, nature
of services provided; any other statistics regularly kept by agency.
5. BOARD OF DIRECTORS: minutes for previous month(s), notification of
meeting dates.
6. FINAL REPORT: Due one month after the close of the fiscal year. Should
be a brief cummulative report including all of the above components
except for duplicated Board minutes, with overall narrative as to the
progress of the funded program during the course of the grant period.
Emphasis on success of meeting objectives outlined in the grant proposal.
f
EXHIBIT C
SPECIFIC GUIDELINES - FAMILY SERVICES CENTER - FISCAL YEAR 85 -86
Submit monthly report according to "Periodic Reporting Format" for preceeding
month. Upon receipt of report, check will be issued for 1/12 of the Grant
Award ($302:00). The Human Relations Commission liaison will be appointed
to your program for the Grant period.
RESOLUTION NO. 5744 ___(1985 Series)
A RESOLTUION OF THE COUNCIL OF THE CITY OF SAN
LUIS OBISPO APPROVING AN AGREEMENT BETWEEN THE
CITY AND CASA SOLANA, INC TO PROVIDE SIX THOUSAND
SEVEN HUNDRED FIFTY DOLLARS ($6,750.00) FOR
SERVICES PROVIDED BETWEEN JULY 1, 1985 AND JUNE
30, 1986.
BE IT RESOLVED by the Council of the City of San Luis Obispo as follows:
SECTION 1. That certain agreement, attached hereto and marked Exhibit "A"
and incorporated herein by reference, between the City of San Luis Obispo
and Casa Solana, Inc.
SECTION 2. The City Clerk shall furnish a copy of this resolution and a
copy of the executed agreement approved by it to: Casa Solana, Inc., Human
Relations Commission, and City's Finance Director.
On motion of - Councilman Settle -_ -_ -- ,seconded by ncilman Griffin
--------- - - - - -- _ Cou ---------------
and on the following roll call vote:
AYES: Councilmembers Settle, Griffin, Dovey, Dunin and Mayor Billig
NOES: None
ABSENT: None
the foregoing resolution was passed and adopted this_6th_day of_A ust____,
1985.
ATTEST:
Pame a Voges, C1 PC lerk
APPROVED:
City nistrative Officer
- - - -- -- - - -- -------- - - - - --
City torney
Finance Dir for
ay
e C. Billig.
R 5744
EXHIBIT A
n
��► �������������ii� ►�Ililllill�����������1 ���
city of San WIS OBISPO
HUMAN RELATIONS COMMISSION
Post Office Box 8100 • San Luis Obispo, CA 93403 -8100 • 549.7150
AGREEMENT
THIS AGREEMENT, dated August 6, 1985, for the convenience of the
parties hereto, is between the CITY OF SAN LUIS OBISPO, a
chartered municipal corporation (referred to herein as "City ")
and CASA SOLANA, INC., a non - profit corporation (referred to
herein as "Casa Solana ").
WITNESSETH:
WHEREAS, Casa Solana has requested City to contribute to a
program to provide residential treatment for alcoholic women,
said program as more fully described in Exhibit "B" attached
hereto and WHEREAS, said services will be available to residents
of the City, thereby serving both a public and municipal
purpose:
NOW, THEREFORE, City and Casa Solana, for and in consideration
of the mutual benefits, promises, and agreements set forth
herein, do agree as follows:
1. Casa Solana agrees to make its services as described in
Exhibit "B" and incorporated herein, available to re.sidents of
the City of San Luis Obispo on a regular basis for the period
July 1. 1985 through June 30. 1986.
2. Casa Solana will provide the City with periodic summary
reports and a final report, describing the type and quantity of
services and listing funds received by Casa Solana from other
sources. Said reports shall be in the form of Exhibit "C ",
attached hereto and incorporated herein, or in such form as
shall be approved by the Human Relations Commission or its
staff.
3. Casa Solana and all of its agents, representatives,
participants in any manner in the performance of Casa Solana
obligations and duties hereunder shall be employees, independent
contractors, or volunteers for Casa Solana and shall not for any
purposes be considered employees or agents of the City.
4. Casa Solana agrees to hold City harmless, and to defend City
against, from and in any claim, action, proceeding or hearing
wherein the allegation charging liability on the part of the
City as a result of any act of omission, negligent or otherwise,
of Casa Solana.
AGREEMENT
CASA SOLANA, INC.
FISCAL YEAR 85 -86
PAGE 2
5. City agrees to pay Casa Solana a one -time only grant, the
sum of Six Thousand Seven Hundred Fifty Dollars ($6,750),payable
in twelve monthly payments, or if deemed appropriate, in any
such manner as shall be approved by the Human Relations
Commission or its staff.
6. The City Council may by motion terminate this agreement at
its sole discretion after a public hearing and upon ten (10)
days written notice to Casa Solana. Said termination shall be
effective 30 days after City mains notice of termination of the
Casa Solana agreement. Any funds not paid pursuant to paragraph
5, above, shall revert to City upon said termination.
7. For purposes of notice under this agreement, all notices
shall be considered effective upon being sent by certified mail
to the following addresses:
CITY: CASA SOLANA,INC.:
City Clerk Casa Solana, Inc.
PO Box 8100 383 S. 13th St.
San Luis Obispo, CA. Grover City, CA.
93403 -8100 1 93433
IN WITNESS WHEREOF, the parties hereto have executed this
Agreement by their proper officers duly authorized:
ATTEST:
CASSA` S'OLA/N {7A ,,-I N�C :
I
Ci
- -- - -=-�. -e-ao ty C e ---- - - - - -- erk Pamela Vo��
_XHIBIT B�
i
III. PROGRAM OBJECTIVES
Casa Solana (Sunshine House) is a community based peer group oriented,
non - medical rehabilitation facility that provides services, food and shelter
in a warm, supportive, non - drinking, family -like atmosphere to women whose
primary, problem is alcoholism. Volunteer "Sunshine Women" serve as sponsors,
furnish transportation to community services and resources and function as a
follow- through support group. Volunteer "Sunshine Engineers" are.men who
perform minor building and equipment repairs and general maintenance of the
home and grounds.
Program goals are two -fold: to assist each resident in attaining a
satisfying, autonomous life -style free from alcohol dependency and to offer
the women alcoholics of San Luis Obispo County a warm, supportive environ-
ment in which to recover and discover themselves. A primary recovery program,
20 days or longer, serves approximately 100 alcoholic women per year.
The program assists and aids the residents through group and individual
alcoholism education, recovery planning, reality oriented coping skills,
social relationships and recreational activities. Total individual involve-
ment is required, with emphasis on responsible behavior to facilitate self
respect, enabling the resident to return to the mainstream of life with
dignity.
Objectives and activities to achieve the purpose and coals of Casa Solana,
Inc. are specific, measurable, achievable, realistic and time bound.
Further objectives are (a) to increase to 40 hours per week the number of
hours of gainful employment of at least 30% of the residents within five
months after completing the program, (b) to maintain 100% residents' attend-
ance at all weekly group meetings provided by the program for individuals in
the first 30 days of residency, (c) to increase to at least 20% the number
of residents who have moved on to planned supportive recovery after at least
45 days after becoming a resident, (d) to decrease by 80% the number of
arrests for alcohol related offenses for those persons who complete the
program, (e) to increase by 80 % the number of residents who attend Alcoholic
Anonymous meetings at least once a week for at least one year after becoming
a resident, (f) to increase the number of residents
Women" meetings or social events by 20% per month f
coming involved in the program, and (g) to increase
.,
number of residents involved in vocational training
at least five months after completing the program.
who attend "Sunshine
Dr 12 months after be-
to at least 20% the
and education programs
EXHIBIT C
GUIDELINES FOR REPORTING
City of San Luis Obispo
Grants -in -Aid Funds
PHILOSOPHIC ASSUMPTION: Aim to help people to help themselves.
GENERAL GUIDELINES:
As you know, funded agencies are paid with City of San Luis Obispo
taxpayer's money. As such, we are all required to be accountable
for these funds. Accountability will be achieved through the
following methods:
1. Liason Program: The HRC, through the Commissioners or
staff, will be in contact with the funded program on a
regular basis to identify areas of concern 'and /or
to provide a resource for each program funded.
2. Periodic Reports will be due to the HRC. The release of
funds shall be contingent on the reciept of a complete'
report. Guidelines for such reports shall be as deemed
appropriate by the HRC.*
3. Fiscal Year -End Reports shall be the responsibility of
each funded agency, and shall be due by July 30, 1984.
Said report shall consist of a synopsis of Previous
statistical reporting and an overall narrative of
program operations during the fiscal year. This report
will allow the HRC to present an accurate reflection
of how City Grants -in -Aid funds were used during the fiscal
year to the City Council.
4. Documentation: Through the use of a standardized form
supplied to each funded agency by the HRC, programs will
be required to categorically display their use of
city funds. While supporting documentation is not
necessarily required within the reporting guidelines,
it is necessary to have such documentation on hand in
order to satisfy any need for such documentation.
5. Annual Audit: If necessary, the agency must provide for
an annual audit by an independent auditor mutually
agreed upon.
Through the use of this system, you can aid us to be accountable
to the taxpayers of the City. Your cooperation is very much appreciated.
As always, the HRC and staff are available for help and consultation
whenever the need arises.
*See Agency Periodic Report - Specific Guidelines
EXHIBIT C
I�I11111IIIlillllllliillli�il�����jl��l�� !!����� I�
I'll I A C, , LY of sAn Luis 1
�Aaair.�
HUMAN RELATIONS COMMISSION • 979 PALM STREET
l" Post Office Box 321 • San Luis Obispo. CA 93406.0321 • 8051544 -3050
AGENCY PERIODIC REPORT FORMAT:
SPECIFIC GUIDELINES
Periodic reports shall be due as specified on an aqency -by- agency basis.
Reports shall include the information outlined below. for the preceedi"tig
period.
INCLUDE IN THE PERIODIC REPORT:
1. ADMINISTRATORS'S REPORT: Brief synopsis of previous period's events,
including changes, highlights, and activities.
2. FINANCIAL REPORT(S): agency's overall financial report as prepared
monthly, including all program income and expenditure.
3. REPORT OF EXPENDITURE OF CITY FUNDS: according to form provided
by HRC.
4. STATISTICAL SURVEY: number of clients served, city of origin, nature
of services provided; any other statistics regularly kept by agency.
5. BOARD OF DIRECTORS: minutes for previous month(s), notification of
meeting dates.
6. FINAL REPORT: Due one month after the close of the fiscal year. Should
be a brief cummulative report including all of the above components
except for duplicated Board minutes, with overall narrative as to the
progress of the funded program during the course of the grant period.
Emphasis on success of meeting objectives outlined in the grant proposal.
EXHIBIT C
SPECIFIC GUIDELINES - CASA SOLANA, INC. - FISCAL YEAR 85 -86
Grant Award: $6,750.00
$3,375.00 to be provided at onset of Grant period. Monthly report to be submitted
for the preceeding month according to "Periodic Report Format ". $3,375.00 to be
provided on January 1, 1986. The Human Relations Commission liaison will be ap-
pointed to your program for the Grant Period.
RESOLUTION NO. 5743 ---------- (1985 Series)
A RESOLTUION OF THE COUNCIL OF THE CITY OF SAN
LUIS OBISPO APPROVING AN AGREEMENT BETWEEN THE
CITY AND MENTAL HEALTH ASSOCIATION TO PROVIDE FOUR
THOUSAND TWO HUNDRED DOLLARS ($4,200) FOR SERVICES
PROVIDED BETWEEN JULY 1, 1985 AND JUNE 30, 1986.
BE IT RESOLVED by the Council of the City of San Luis Obispo as follows:
SECTION 1. That certain agreement, attached hereto and marked Exhibit "A"
and incorporated herein by reference, between the City of San Luis Obispo
and Mental Health Association.
SECTION 2. The City Clerk shall furnish a copy of this resolution and a
copy of the executed agreement approved by it to: Mental .Health
Association, Human Relations Commission, and City's Finance Director.
On motion of Councilman Settle ........ seconded by Councilman Griffin
and on the following roll call vote:
AYES: Councilmembers Settle, Griffin, Dovey, Dunin and Mayor Billig
NOES: None
ABSENT: None
the foregoing resolution. was passed and adopted this6th__day of_August___—
1985.
ATTE
Pam
APPROVED:
Ci— — — ----- ---- --
City inistrative Officer
City
Finance Dir
Bil
R 5743
EXHIBIT A
������� �� i i►► II I II illiJln►����� ► ���
city of san tins ®B,s
HUMAN RELATIONS COMMISSION
Post Office Box 8100 • San Luis Obispo, CA 93403.8100 • 549.7150
AGREEMENT
THIS AGREEMENT, dated August 6, 1985, for the convenience of the
parties hereto, is between the CITY OF SAN LUIS OBISPO, a
chartered municipal corporation (referred to herein as "City ")
and MENTAL HEALTH ASSOCIATION OF SAN LUIS OBISPO, a non - profit
corporation (referred to herein as "Mental Health Association ").
WITNESSETH:
WHEREAS, Mental Health Association has requested City to
contribute to a program to provide a walk -in cooler for their
vocational education program, said program as more fully
described in Exhibit "B" attached hereto and WHEREAS, said
services will be available to residents of the City, thereby
serving both a public and municipal purpose:
NOW, THEREFORE, City and Mental Health Association, for and in
consideration of the mutual benefits, promises, and agreements
set forth herein, do agree as follows:
1. Mental Health Association agrees to make its services as
described in Exhibit "B" and incorporated herein, available to
residents of the City of Sa.n Luis Obispo on a regular basis for
the period July 1, 1985 through June 30, 1986.
2. Mental Health Association will provide the City with
periodic summary reports and a final report, describing the type
and quantity of services and list.ing funds received by Mental
Health Association from other sources. Said reports shall be in
the form of Exhibit "C ", attached hereto and incorporated
herein, or in such form as shall be approved by the Human
Relations Commission or its staff.
3. Mental Health Association and all of its agents,
representatives, participants in any manner in the performance
of Mental Health Association's obligations and duties hereunder
shall be employees, independent contractors, or volunteers for
Mental Health Association and shall not for any purposes be
considered employees or agents of the City.
4. Mental Health Association agrees to hold City harmless, and
to defend City against, from and in any claim, action,
proceeding or hearing wherein the allegation charging liability
on the part of the City as a result of any act of omission,
negligent or otherwise, of Mental Health Association.
AGREEMENT
MENTAL HEALTH ASSOCIATION
FISCAL YEAR 85 -86
PAGE 2
5. City agrees to pay Mental Health Association a one -time only
grant. the sum of Four Thousand Two Hundred Dollars ($4,200),
payable in twelve monthly payments, or if deemed appropriate, in
any such manner as shall be approved by the Human Relations
Commission or its staff.
6. The City Council may by motion terminate this agreement at
its sole discretion after a public hearing and upon ten (10)
days written notice to Mental Health Association. Said
termination shall be effective 30 days after City mails notice
of termination of the Mental Health Association agreement. Any
funds not paid pursuant to paragraph 5, above, shall revert to
City upon said termination.
7. For purposes of notice under this agreement, all notices
shall be considered effective upon being sent by certified mail
to the following addresses:
CITY: MENTAL HEALTH ASSOCIATION:
City Clerk Mental Health Association
PO Box 8100 PO Box 100
San Luis Obispo, CA. San Luis Obispo, CA.
93403 -8100 93406
IN WITNESS WHEREOF, the parties hereto have executed this
Agreement by their proper officers duly authorized:
ATTEST:
ATTEST:
MENTAL HEALTH ASSOCIATION:
� r
----- - - - - --
City Clerk Pamela V"g
EXHIBIT B
III. PROGRAM OBJECTIVES
In addition to fulfilling an emotional void for these mentally
ill adults, the Vocational Program has allowed them to progress
toward economic independence through this work program.. Therefore,
allowing these individuals the ability to maintain economic and
financial stability and growth through working on a regular job
while they learn new job experience and training, our objectives
are fulfilled.
With the added dollars provided to these people through their
work at the greenhouse and farm, their low incomes are supplemented
which allows them to be better able to maintain and develop
financial independence. Whether these people are living alone, in
board and care homes, or subsidized housing, this Vocational Program
insures their right, ability and need to live independently.
We expect to accomplish the following objectives for our
Vocational Program with the purchase of a walk -in cooler:
1. Continue to provide work opportunities and experience for our
clients. With the growing crisis of the homeless and unemployed in
San Luis Obispo, we feel we are providing a very unique vocational
' service for the mentally ill of our county. We are providing a very
vital link in the procuring of economic independence for the
individuals of San Luis Obispo that suffer from chronic psychiatric
disabilities. We will be adding additional clients with this
new aspect of our program.
2. Increase the employment potential of our clients. This
project will begin a natural progression that will ultimately lead
to added skills for our clients which will allow greater self- sufficiency.
3. Provide additional revenues to the Vocational Program. The
greenhouse and farm operation of the Vocational Program provides
the ability to not only pay the clients for their work but also
support the overhead and supply needs of the Vocational Program.
4. Increase our produce production by expanding the growing season
and crop types by using the walk -in cooler as a holding container.
This will in turn allow us the added flexibility of hiring and
training of more clients.
I
EXHIBIT C
GUIDELINES FOR REPORTING
City of San Luis Obispo
Grants -in -Aid Funds
PHILOSOPHIC ASSUMPTION: Aim to help people to help themselves.
GENERAL GUIDELINES:
As you know, funded agencies are paid with City of San Luis Obispo
taxpayer's money. As such, we are all required to be accountable
for these funds. Accountability will be achieved through the
following methods:
1. Liason Program: The HRC, through the Commissioners or
staff, will be in contact with the funded program on a
regular basis to identify areas of concern and /or
to provide a resource for each program funded.
2. Periodic Reports will be due to the HRC. The release of
'funds shall be contingent on the reciept of a complete
report. Guidelines for such reports shall be as deemed
appropriate by the HRC.*
3. Fiscal Year -End Reports shall be the responsibility of.
each funded agency, and shall be due by July 30, 198?.
Said report shall consist of a synopsis of previous
statistical reporting and an overall narrative of
program operations during the fiscal year. This report
will allow the HRC to present an accurate reflection
of how City Grants -in -Aid funds were used during the fiscal
year to the City Council.
4. Documentation: Through the use of a standardized form
supplied to each funded agency by the HRC, programs will
be required to categorically display their use of
city funds. While supporting documentation is not
necessarily required within the reporting guidelines,
it is necessary to have such documentation on hand in
order to satisfy any need for such documentation.
5. Annual Audit: If necessary, the agency must provide for
an annual audit by an independent auditor.mutually
agreed upon.
Through the use of this system, you can aid us to be accountable
to the taxpayers of the City. Your cooperation is very much appreciated.
As always, the HRC and staff are available for help and consultation .
whenever the need arises.
*See Agency Periodic Report - Specific Guidelines
EXHIBIT C
�.Ill�ill Illlllilllii�l�l��i��'��I �I���!lill III!Ill�i � � �
a_V_ III c,ty of san WIS ®B,sp®
fit` i i '• . w 'j HUMAN RELATIONS COMMISSION • 979 PALM STREET
Post Office Box 321. • San Luis Obispo, CA 93406.0321 • 8051544 -3050
AGENCY PERIODIC REPORT FORMAT:
SPECIFIC GUIDELINES
Periodic reports shall be due as specified on an agency -by- agency basis.
Reports shall include the information outlined below• for the preceeding
period.
INCLUDE IN THE PERIODIC REPORT:
1. ADMINISTRATORS'S REPORT: Brief synopsis of previous period's events,
including changes, highlights, and activities.
2. FINANCIAL REPORT,(S): agency's overall financial report as prepared
monthly, including all program income and expenditure.
3. REPORT OF EXPENDITURE OF CITY FUNDS: according to form provided
by HRC.
4. STATISTICAL SURVEY: number of clients served, city of origin, nature
of services provided; any other statistics regularly kept by agency.
5. BOARD OF DIRECTORS: minutes for previous month(s), notification of
meeting dates.
6. FINAL REPORT: Due one month after the close of the fiscal year. Should
be a brief cummulative report including all of the above components
except for duplicated Board minutes, with overall narrative as to the
progress of the funded program during the course of the grant period.
Emphasis on success of meeting objectives outlined in the grant proposal.
EXHIBIT C
SPECIFIC GUIDELINES - MENTAL HEALTH ASSOCIATION - FISCAL YEAR 85 -86
Will provide full grant amount (4.200.00) with receipts or invoices for equipment.
Quarterly reports due September 30, December 30 and March 30 according to "Periodic
Report Format ". Final report due July 31, 1986. The Human Relations Commission
liaison will be appointed to your program for the Grant Period.
Resolution No: 5742 (1985 Series)
A Resolution of the Council of the City of San Luis
Obispo Rescinding the Positions of Public Safety
Director, Chief of Fire Services and Chief of Police
Services and Rescinding the Public Safety Consolidation
BE IT RESOLVED by the Council of the City of San Luis Obispo as
follows:
Section 1: Resolution 5625 (1985 Series) is hereby rescinded
Section 2: WHEREAS: the public safety consolidation was undertaken as
a result of the Police Chief's retirement; and
WHEREAS: the initial consolidation evaluation was undertaken for the
period March 1st through June 1st; 1985; and
WHEREAS: a net staff reduction resulting from the consolidation
impacts and reduces various police and fire activities; and
WHEREAS: insufficient office space exists to combine Police and Fire
staffs in either a Police or Fire facility without a major addition; and
WHEREAS: the consolidation will not improve existing Police and Fire
services without a staff addition; reorganization or facility expansion:
NOW THEREFORE BE IT RESOLVED: that the City Administrative Officer is
hereby authorized to rescind the positions of Public Safety Director,
R 5742
i
Chief of Police Services and Chief of Fire Services effective August 16;
1985 and return Police and Fire Services as separate departments headed by
a Police Chief; who will be Don Englert and a Fire Chief, who will be
Michael Dolder:
BE IT FURTHER RESOLVED THAT: a general fund transfer of $43 9250 from
unappropriated general fund balance is authorized to effect the foregoing
changes. The Police Department budget is increased by $22 2700 and the
Fire Department budget is increased by $20 ;550:
BE IT FURTHER RESOLVED THAT: the enhancement of common service or
activity areas will continue and that a commitment is made to pursue joint
Police /Fire goals as listed in Exhibit "B ".
9
On motion of *Councilman -Set tle" ; seconded by - Coiiricilman "Griffin "
and on the following roll call vote:
AYES: Councilmembers Settle, Griffin, Dovey, Dunin and Mayor Billig
NOES: None
ABSENT: None
the foregoing Resolution was passed and adopted this " -6tH.- day of
- August -_- 1985.
ATTEST:
City er Pame a Vog
* * * * * * * * * * * * * * * * * **
. ea4c� - G-- ..5
-CMy Administrative of
|
f
EXHIBIT "A"
TO: Paul Lanspery; City Administrative Officer
FROM: Michael P: Dolder; Public Safety Director
DATE: July 19; 1985
SUBJECT: Consolidation Update
A review of the six major activities conducted during the first-90 days
are as follows:
1. Manage-the'-Change
ear -Pu ic° a et
-,"Maintain--Current-Operations .. and-Develop-the-Two-
The organizational change resulted in some employee stress caused by
organizational unknowns; uncertainties and a general apprehension for
change: However; most personnel adapted to the change. Some
operational impacts resulted from the different perceptions of the
responsibilities of the three new positions. In particular line
decisions and policy decisions were not always independent or easily
separated: The development of job descriptions helped to clarify how
the three positions interfaced within existing organizations.
However; a cross -over of responsibilities did occur: The two year
public safety budget was the primary work activity during the first 90
days: The Police and Fire budgets; submitted as separate documents;
were approved by the City Council on June 18th: The budget outcome
overcame the expectation that the consolidation would favor one
department over another:
2. Get-to Know -the-People`in' the Organization
The Public Safety Director was the only person to relocate during the
90 day period. In early March; the Director moved to the Police
facility leaving Fire staff at-the main Fire Station: The Director's
relocation allowed for the day -to -day interaction with Police staff
and provided the opportunity to review Police operations including
roles and relationships within the organization: During the same
period the Chief of Police Services and Chief of Fire Services became
familiar with their respective.organizations and roles: The physical
separation of staffs demonstrated the difficulty in maintaining
communication links between the Director and the fire organization.
More communication exchanges occurred between the Public Safety
Director and the Police organization than with the Fire organizaton.
3: Clarify, theDay- to- Day"Roles- of the" Publ i c- Safety, Director ;'- the- Chief,
o 'Po ice °Services -an ie 'o -' ire° ervices
Job descriptions for the Public Safety Director; Chief of Police
Services and Chief of Fire Services were developed at the start of the
reorganization to clarify roles and responsibilities of the new
positions: In summary; the Director is responsible for policy; budget
and personnel issues and the two Chiefs are responsible for day -to -day
operational activities: However; even with the job descriptions; many
questions and issues surfaced which could not be clearly separated
into policy or operation -- consequently; both staffs were at times
confused regarding assignments of task: As anticipated in the
feasibility study; citizens were also unclear as to who needed to
address their problem:
The term "Chief" was assumed to be the department head rather than the
person responsible for operations; which had a tendency to be
confusing:
4. Evaluate-'Space-Needs and I
Police- Faci ity
)acts-of-Relocating Fire-Staff to-the-
Consensus was reached that maximum consolidation benefits would occur
when both Police and Fire staffs operate in one common facility: The
combining of staffs would produce a better communications network; a
better cross - utilization of resources and an improved medium for
problem solving and team building: The common facility would reduce
department barriers and the feeling of separate organizations which
has almost always existed:
The Police facility; having just undergone a recent expansion; was the
largest and most obvious of the existing Police and Fire facilities:
However; as presently constructed; the Police facility would only
provide office space for a limited number of Fire staff: The space
inadequacies include office space as well as parking areas for city
vehicles; personal vehicles and the visiting public: A facility
expansion would be required to adequately house all of the Fire staff
in the Police facility at an estimated cost of at least $150;000:
Splitting the Fire staff between two facilities would compromise the
efficiency of an already smooth running Fire organization: Continuing
the nominal consolidation without relocating Fire staff would be
equally disruptive to the consolidation efforts: The risk of
proceeding with the consolidation with only a partial relocation of
staffs or no relocation at all would be greater than returning to the
traditional Police and Fire organizations: An alternative would be to
develop common goals between the Police and Fire organization rather
than invest in a significant facility expansion:
5: Evaluate-Duties"and-Responsibilities'-of-Police'and,Fire,Management-
Staff
The task analysis of the Police Lieutenants' responsibilities obtained
for a pending promotional examination was also used to evaluate the
position for consolidation work activities: Task audits were also
conducted for the Battalion Chief's position: Both audits indicated
that transferring consolidation work assignments would require a
re- prioritization of current work assignments with some tasks being
postponed indefinitely: Changing staff assignments to accomodate the
consolidation would impact the completion of some current budget
objectives: The consolidation which produced a net reduction of one
staff position has impacted the management staffs of both
organizations:
GI
Work was not transferred on a one -to -one basis; reducing the combined
staffs by one person would affect the operations of one or both of the
departments:
6. Develop-a,-Consolidation-Action "Plan
The action plan for the consolidation is to return to a traditional
Fire and Police organization headed by a Police Chief and a Fire
Chief: The concept of enhancing operations between the two
organizations will be pursued by establishing common goals in the
areas where common functions exist: A close communications between
the two departments will be maintained: As separate departments the
two groups would continue the enhancement of operational activities a
commitment to improve the service levels of both departments through
cooperation: Specific consolidation goals are listed in Exhibit "B ":
EXHIBIT "B"
JOINT POLICE /FIRE GOALS
The following is a list of joint Police /Fire goals that will be pursued by
both departments to increase efficiency and improve cooperation:
1: Police and Fire will appoint and train personnel in Suspicious Fire
Investigations (Arson): Fire personnel will be responsible for
determining the cause and origin of a fire and Police personnel will
be responsible for conducting the criminal investigation: The team
will investigate all suspicious fires within the city:
2. The Police and Fire Department will participate in joint training
classes and activities that deal with common subject areas or
specialized equipment and procedures. joint training will occur at
least quarterly. Both departments will notify one another of any
in -house training that may have mutual benefit. The department
Training Officers will be responsible for notifications and will meet
periodically to determine training needs and scheduling.
3. The Police and Fire Department will appoint a standing committee
composed of representatives from each department who will recommend
changes; operating procedures and needs within Police /Fire Dispatch
Center. The committee will meet at least quarterly. Recommended
changes and procedures will be forwarded to both department Chiefs for
approval prior to implementation.
4. The Police and Fire Departments will participate with other city
departments to develop and evaluate city -wide programs related to
disaster preparedness; community information and personal training
needs.
5. Consideration will be given to the idea of developing a Community
Services Officer position. The person(s) occupying this position
would be responsible for a wide variety of activities including crime
prevention; fire prevention; and disaster preparedness and would
provide city -wide information to the community.
6: An on -going commitment will be made to share information and ideas
between departments in areas such as crime /fire prevention and
Police /Fire master planning.
7. Planning future facility modifications or additions will include the
strategy of providing common work areas and creating the opportunity
of working more cooperatively.
p1� 1
RESOLUTION NO. 5741 (1985 Series)
A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN
LUIS OBISPO TRANSFERRING UNAPPROPRIATED SALES
TAX FUNDS TO PROJECT ACCOUNT.
BE IT RESOLVED by the Council of the City of San Luis Obispo as
follows:
SECTION 1. Appropriate $60,000 from the Transportation Development
Act - Local Transportation Fund unappropriated balance to Project Account
No. 932 -9048 -080 -850.
On motion of Councilman Settle
and on the following roll call vote:
seconded by Councilman Griffin
AYES: Councilmembers Settle, Griffin, Dovey, Dunin and Mayor Billig
NOES: None
ABSENT: None
the foregoing Resolution was passed and adopted this 6th day of
August , 1985.
ATTEST:
� I L 1
CITY `,CLERK PAMELA VOG
R 5741
\�J
Resolution No. 5741 (1985 Series)
Page 2.
APPROVED:
0� rz��a
City AdMUVt rative Officer
14--el
City torne
A -
City E4kineer
Hawley /lovr -ext.
by
�� G � �.
���
5 -8LO- 101 - 25.6/26.0
5 -201 - 089501
State Highway 101
& Los Osos Valley Rd.
District Agrmt. 05A305
THIS AGREEMENT, ENTERED INTO ON 8 -6 -85 is between the
STATE OF CALIFORNIA, acting by and through its Department of
Transportation referred to herein as STATE and
CITY OF SAN LUIS OBISPO,
a charter municipal
corporation of the State
of California, referred
to herein as CITY
RECITALS
1. STATE and CITY contemplate the improvement of a portion
of State Highway Route 101, between mile post 25.6 and mile post
26.0, and a portion of Los Osos Valley Road between State High-
way 101 and South Higuera Street.
2. The aforesaid improvement will consist of revising the
Los Osos Valley Road interchange, by widening and revising the
northbound on and off ramps, and constructing Los Osos Valley
Road between the State Highway interchange and South Higuera
Street, such improvement is referred to herein as PROJECT.
3. CITY and STATE have entered into cooperative agreement
No. 5466 -V, dated February 2, 1982, covering the environmental
clearance and preliminary engineering by STATE, such work
described therein has been completed.
4. STATE and CITY will mutually benefit from the PROJECT,
and desire to specify herein the terms and conditions under
which PROJECT shall be constructed, financed and maintained.
SECTION I
STATE AGREES
1. To prepare contract documents, advertise and award a
construction contract for the PROJECT, in accordance with
STATE's policy and procedure.
2. To construct PROJECT in accordance with"the plans and
specifications of STATE and to bear STATE'S share of the expense
hereof as specified in Section I, Articles 1 and 2.
3. To provide construction engineering for adequate and
proper staffing of the construction contract.
4. To bear. STATE's share of the expense of the work
described in Articles 1 and 2 of this section, as shown on
Exhibit A attached hereto, and by this reference made a part of
this agreement.
5. That upon completion of the construction contract for
the PROJECT, to furnish CITY with 4 copies of the STATE's Report
of Completion and Final Report of Expenditures.
6. To furnish to CITY a set of "AS BUILT" plans for the
CITY's portion of the PROJECT.
T. To maintain and operate, as constructed by STATE, that
portion of the PROJECT lying within State Highway Right of Way,
except as defined in that Freeway Maintenance Agreement dated
October 26, 1966, and any subsequent amendment thereto.
8. To notify CITY in writing no less than ten (10) days
prior to the advertising date of contract, the date of
advertising and bid opening date.
9. To notify CITY in writing within fifteen (15) days
after completion of work that project is completed and City is
to accept the maintenance responsibilities of its portion of the
project.
10. It is anticipated that Federal -Aid primary funds will
be allocated for financing STATE's portion of the PROJECT con-
struction and construction engineering which are eligible for
Federal -Aid participation and STATE will bear the remainder of
the costs as set forth herein, and as shown on Exhibit A.
SECTION II
CITY AGREES
1. To deposit with STATE upon execution of this agreement
by STATE and upon receipt of billing therefor, the sum of
$167,632, the estimated amount of CITY's share of contract cost
and construction engineering costs (including all direct and
indirect charges attributable to such work).
2. To maintain and operate, as constructed by STATE, that
portion of the PROJECT lying within city street right of way,
except as defined in that Freeway Maintenance Agreement dated
October 26, 1966, and subsequent amendments thereto, at no cost
to STATE.
3. It is anticipated that Federal -Aid Urban funds will be
allocated for financing CITY's portion of the PROJECT construc-
tion and construction engineering which are eligible for
Federal -Aid participation, CITY will bear the remainder of the
costs as set forth herein, and as shown on Exhibit A.
4. To certify to STATE that CITY's right of way is free
and clear, in accordance with Local Programs Manual, Volume I.
Section 14.
5. That the above right of way certification must be
received by STATE before. STATE may advertise. the PROJECT for bid
opening.
6. To comply with the provisions of the Uniform Relocation
Assistance and Real'Property Acquisition Policies Act (Govern-
ment Code Section 7260 et seq.).
SECTION III
IT IS MUTUALLY AGREED AS FOLLOWS
1. All obligations of STATE under the terms of this agreement
are subject to appropriation of resources by the Legislature and
the allocation of resources by the California Transportation
Commission.
2. That STATE shall not award a contract for the
construction contract until after receipt of CITY's deposit
required in Section II, Article 1.
3. That it is anticipated that the PROJECT will be
financed with Federal -Aid funds all applicable procedures and
policies relating to the use of such funds shall apply
notwithstanding other provisions of this agreement.
4. Neither STATE nor any officer or employee thereof shall
be responsible for any damage or liability occurring by reason
of anything done or omitted to be done by CITY under or in
connection with any work authority or jurisdiction not delegated
to STATE under this agreement. it is also agreed that, pursuant
to Government code Section 895.4 CITY shall fully indemnify and
hold STATE harmless from liability imposed for injury (as
defined by Government Code. Section 810.8) occurring by reason of
anything done or omitted to be done CITY under or in connection
with any work, authority or jurisdiction not delegated to STATE
under this agreement.
5. Neither CITY nor any officer or employee thereof shall
be responsible for any damage or liability occurring by reason
of anything done or omitted to be done by STATE under or .in
connection with any work, authority or jurisdiction delegated to
STATE under this agreement. It is also agreed that, pursuant to
Government Code Section 895.4, STATE shall fully indemnify and
hold CITY harmless from any liability imposed for injury (as
defined by Government Code Section 810.8) occurring by reason of
anything done or omitted to be done by STATE under or in connec-
tion with any work, authority, or jurisdiction delegated to
STATE under this agreement.
6. After opening of bids STATE's estimate of cost will be
revised based on actual bid prices. CITY's required deposit
under Section II, Article 1 above will be increased or decreased
to match said revised estimate. If deposit increase or decrease
is less than $1,000 no refund or demand for additional deposit
will be made until final accounting.
7. After opening bids for the PROJECT and if bids indicate
a cost overrun of no more than 10% of the estimate will occur,
STATE may award the contract.
8. If, upon opening bids, it is found that a cost overrun
exceeding 10% of the estimate will occur, STATE and CITY shall
endeavor to agree upon an alternative course of action.
9. If termination of this agreement is by mutual consent,
STATE will bear 50% and CITY will bear 50% of all costs incurred
prior to termination.
10. Upon completion of all work under this agreement,
ownership and title to all materials, equipment and appurte-
nances installed within STATE'S right of way will automatically
be vested in the STATE, and all materials equipment and appur-
tenances installed outsides of STATE'S right of way will be
vested in the CITY, and no further agreement will be necessary
to transfer ownership as hereinabove stated.
11. The cost of any engineering referred to herein shall
include all direct and indirect costs (functional and
administrative overhead assessment) attributable to such work,
applied in accordance with STATE's standard accounting
procedures.
12. Construction costs will be determined by multiplying
the actual quantities as determined by the Resident Engineer,
which were required for CITY's portion of aforesaid improvements
by contract unit prices in STATE's freeway construction con-
tract. Cost of items which vary in quantity by more (or) less)
than 25 percent of quantities shown in the Engineer's Estimate
will be determined in accordance with the applicable sections of
the STATE's Standard Specifications. Work not covered by a con-
tract item will be paid for by force account as provided in
Section 9 -1.03 of said Standard Specifications, and as modified
by Section 6, Force Account Payment, of the Special Provisions
for this contract. Cost to the CITY will be determined as
stated above using actual quantities and Daily Extra Work
Reports covering the force account work, plus any additional
contingency items.
13 The CITY's construction cost will be the actual total
amount paid by STATE to STATE's contractor for. the CITY's share
of the PROJECT, plus the cost of any materials furnished by
STATE at no cost to said contractor, plus the cost of any
signing and /or striping.performed by STATE forces.
14. CITY's share of such costs will be actual cost of all
supplemental work and /or STATE - furnished material and service
directly attributable to work involved in the construction of
aforesaid PROJECT. (Supplemental work shall include but not be
limited to water for dust control and other incidentals.) Pay -
ment for work referred to herein shall be determined in accor-
dance with applicable sections of STATE's Standard Specifica
tions or modifications thereto which may appear in the Special
Provisions.
15. If CITY desires any additional or extra work over and
above that specifically provided for herein, or if additional
work is required to construct said PROJECT, such work will be
financed by CITY at CITY's sole expense and accomplished by
means of an executed change order, approved by CITY in writing,
after receipt of a deposit of funds by CITY therefore to cover
the cost of such work.
16. Contingency items shall include, but not be limited to:
services rendered for the Resident Engineer and his quarters;
and other work done under extra work orders pertinent to the
included construction and engineering.
17. That the CITY's final share of the cost of mobilization
shall be a sum bearing the same proportion to the cost of
Mobilization Item in STATE's contract as the total cost of
CITY's portion of contract items bears to the total cost of
contract items, both costs exclusive of Mobilization.
18. The cost of any engineering referred to herein shall
include all direct and indirect costs (functional and adminis-
trative overhead assessement) attributable to such work applied
in accordance with STATE's standard accounting procedures.
However, STATE's share is accounted for in a statewide account
and is not shown separately on each project's cost breakdown.
19. That, in the construction of said PROJECT, STATE will
furnish a representative to perform the functions of a Resident
Engineer, and CITY may, at no cost to STATE, furnish a represen-
tative, if. it so desires, and that said representative and
Resident Engineer will cooperate and consult with each other,
but the decisions of STATE's engineer shall prevail.
20. That Exhibits "A" and "B ", attached hereto, have been
prepared to depict as near as possible the general scope of work
to be accomplished hereunder. Work to be accomplished pursuant
to this agreement shall be based on the contract documents
referred to hereinbefore in Section I, Article 1, which plans
shall take precedence over that which is shown on said Exhibits
"A" and "B ", in the event of any difference which may appear
thereon.
21. That execution of this agreement by CITY grants to
STATE the right to enter upon CITY owned lands to construct the
PROJECT referred to herein.
f'D
22. That this agreement shall terminate upon completion and
acceptance of PROJECT by STATE and CITY or on December 30P 1900,
whichever is earlier in time; howevec, the maintenance clauses
shall remain in effect until tarminated, in writing, by mutual
agreement.
STATE OF CALIFOMIA CITY OF SAN LUIS OBSIPO
Department of Transportation
LEO J. TROHBATORE
Director, of Transportation
B /
/aistrict Director
Approved as to form:
Attorney
Department of Transportation
EXHIBIT A
Estimate of Cost
STATE's share shall include all work.from Station 65 +00
"L.O.V. Rd." to Station 74 +99.68 "L.O.V. Rd." and shall include
all work on ramps "R -'50" and "R =51 ", and the. private toad.
CITY's share shall include all work between Station 49 +63.48
"L.O.V..Rd." and Station 65 +00 "L.O.V. Rd."
SUMMARY
Total
STATE
CITY
TOTAL
Contract Items
$1,1201347
$794,647
$1,914,994
Supplemental Work
$721,661
$115,339
$1,2041000
Maintain Traffic
221,500
2,.500
25,000
A/W Obligations
3,000
0
3,000
Subtotal
$1,145,847
$797,147
$1,942,994
Contingencies
57;703
39,853
97,556
$1,203,550
$837,000
$2,040,550
State Furnished
Materials
_ ____ ._._ 450
--- -0--
__ 450
Contract Total
$1,204,000
$837,'000
$2,641,000
Construction Engineering
@ 13%
$ 156,500
$108,800
$ 265,300
State Overhead @ 49% (N /P)
_ .0
37,300
__37..300
$ 156.,500
$146,100
$ 302,600
SUMMARY
Total
Federal
City
State
Cost
Funds
Funds
Funds
Contract $2,041,000
$721,661
$115,339
$1,2041000
Const. Engr. _302;600
.__93,807
_52.293
- -- 156,500
$2,343,600
$815,468
$167,632
$1,360,500
Agreement No. 05A305
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RESOLUTION NO. 5740 (1985 Series)
A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO
APPROVING AN AGREEMENT BETWEEN THE CITY AND THE STATE OF
CALIFORNIA, DEPARTMENT OF TRANSPORTATION, FOR THE
CONSTRUCTION OF THE LOS OSOS VALLEY ROAD EXTENSION PROJECT,
CITY PLAN NO. E -08.
WHEREAS, the Council has included the Los Oscs Valley Road
Extension Project as an important project in the Five -Year
Capital Facilities Plan to improve traffic circulation, police
and fire response time; and
WHEREAS, the Council adopted Resolution No. 4726 (1982
Series) approving an agreement between the City and the State of
California authorizing the preparation of environmental
documents, plans and specifications, and expenditure of city FAU
funds for the project; and
WHEREAS, the Council adopted Resolution No. 5631 (1985
Series) approving plans for the project and authorizing
transmittal of the approved plans to the State for advertising,
and
WHEREAS, the Council adopted Resolution No. 5658 (1985
Series) requesting the State Department of Transportation to
approve the project for Federal -Aid Urban (FAU),funding; and
WHEREAS, the proposed construction agreement is in keeping
with State's policy and procedures;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the
City of San Luis Obisp, California, hereby:
R 5740
Resolution No. 5740 (1985 Series)
Page 2.
1. Approves that certain agreement, attached hereto marked
Exhibit A, and incorporated herein by reference, between the City
of San Luis Obispo and the State of California, Department of
Transportation, and the Mayor is authorized to execute the same.
2. Authorizes the City Clerk to transmit the original
agreement and two copies, attaching to each a copy of this
resolution, to:
Mr. W.W. Evans
Asst. Dist. Local Assistance Engineer
Department of Transportation
P.O. Box 8114.
San Luis Obispo, CA 93403 =8114
On motion of Councilman Settle seconded by Councilman Griffin
and on the following roll call vote:
AYES: Councilmembers Settle, Griffin, Dovey, Dunin and Mayor Billig
NOES: None
ABSENT: None
the foregoing Resolution was passed and adopted this 6th day
of August 1985.
iF 'I! iF iF M' N ii it
APPROVED:
- - - - - - - - -- - - - - CityAdlairVIstrative Officer
Director of inance
City E`
nirlineer
0-
Hawley/lovr-ext
by
0//o
RESOLUTION NO. 5739 (1985 Series)
A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN
LUIS OBISPO ACCEPTING BID AND AWARDING A CONTRACT
WHEREAS, the Council
hereby accepts
the bid and authorizes the Mayor to
sign a contract on behalf
of the City for
the following:
PROJECT: Old Garden Creek Drainage
CITY PLAN NO.
J11H
Channel Lining
- Foothill to
ESTIMATE: 200' Southerly
BUDGET ACCOUNT:
Fund
Former Account 30- 5062 -000
$46,800.00
BIDDER: Nick Pokrajac,
Templeton, CA
BID AMOUNT:
$469856.00
NOW THEREFORE BE IT RESOLVED, that the City Clerk is directed to prepare
the appropriate documents for signature by the successful bidder and the Mayor.
On motion of Councilman Settle seconded by Councilman Griffin
and on the following roll call vote:
AYES: Councilmembers Settle, Griffin, Dovey, Dunin and Mayor Billig
NOES: None
ABSENT: None
the foregoing Resolution was passed
August , 1985,
ATTEST-
CITY C�ERK PAMELA OGE
APPROVED:
City AcUiqlstrative Officer
City Engineer
R 5739
9"9,IleeIrlo9
RESOLUTION NO. 5738 (1985 Series)
A RESOLUTION OF THE OXWCIL OF THE QTY OF SAN LUIS OBISPO
DENYING AN APPEAL XM UPHOLDING AMON TAKEN BY THE PLANNING
GX44ISSION DENYING A USE PERMIT FUR THE PEOPLE'S KII04M AT
176 BROOK STREET (A 50-85)
WHEREAS; the Council of the City of San Luis, Obispo considered the appeal
of the People's Kitchen, anon- prof it food and clothing distribution program;
of a decision by the Planning. Commission denying a use permit for the
organization at 176 Brook Street and conducted a public hearing on the matter;
0
WHEREAS, the council considered actions taken by the Planning Ccmiission
on June 26, 1985; and the Hearing Officer on May 31, 1985; by reviewing the
staff report, materials submitted by the applicant /appellant, a petition from
the Brook Street neighborhood against the use; commission and administrative
hearing minutes, and a report from the Police Department; and
WHEREAS, the council agrees that the decision of the Planning Commission
denying the use permit to allow the People's Kitchen to operate from 176 Brock
Street was the appropriate action;
NOW, THEREFORE, the council resolves to deny the appeal of Administrative
Use Permit No. A 50-85 and uphold the Planning Commission's decision denying
the use permit at 176 Brook Street, as follows:
SECTION 1. Finding. That this council, after consideration.of
Administrative Use Permit No. A 50-85 and the Planning Commission's decision,
staff reconwm&tion, and reports thereon, makes the following finding:
1. The proposed use will be detrimental to the health, safety, or welfare'of
persons living or working at the site or in the vicinity.
On imtion of Councilwoman Dovey , seconded by Mayor Billie
and on the following roll call vote:
R 5738
Resolution No. 5738 (1955 Series)
A 50-85
Page 2
AYES: Councilwoman Dovey, Mayor Billig and Councilman Dunin
NOES: Councilmembers Griffin and Settle
ABSERr: None
the foregoing resolution was passed and adopted this 23rd day of July
nrriwvru-
l�C
City Admini ati e O fiver
_
City A torney
Commz?i ty Develdpni§nt Director
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RESOLUTION NO. 5737 . (1985 SERIES)
A RESOLUTION APPROVING INTERAGENCY AGREEMENT NO. 85/037
BETWEEN THE TRUSTEES OF THE CALIFORNIA STATE UNIVERSITY, CALIFORNIA
POLYTECHNIC STATE UNIVERSITY, SAN LUIS OBISPO, AND THE
CITY OF SAN LUIS OBISPO FOR A ROUTE SUBSIDY TO SLO TRANSIT
BE IT RESOLVED by the Council of the City of San Luis Obispo as follows:
1. That Interagency Agreement No. 85/037 between the Trustees of the
California State. University, California Polytechnic State
university, San Luis Obispo, and the City of San Luis Obispo is
appioved for a route subsidy and the Mayor is authorized to execute
the same.
2. The City Clerk shall furnish a copy of this resolution and an
original of this executed Agreement to:
Ray Macias
Procurement & Support Services Officer
California Polytechnic State University
San Luis Obispo, CA 93407
On motion of Councilman Griffin seconded by Councilman Settle and
on the following roll call vote:
AYES: Councilmembers Gr- iffin, Settle, Dove_y, Dunin and Mayor Billig
NOES: None
ABSENT: None
the foregoing Resolution was
July , 1985.
ATTBS
CITY CLERK PAMELA
APPROVED:
Ci y i istrative Officer
e a —
Finance Directo
R 5737
�ii��c�
�/�
Interagency A eement #85/037
e:
This Transit Agreement ( "Agreement ") is made and entered into on
this f,th day of July . , 1985, by and between the CITY OF SAN LUIS
OBISPO, a chartered municipal corporation of the State of California,
hereinafter referred to as "City ", and THE TRUSTEES OF THE CALIFORNIA
STATE UNIVERSITY, CALIFORNIA POLYTEm uc STATE UNIVERSITY, SAN LUIS
OBISPO, hereinafter referred to as "University"; jointly referred to
hereinafter as the "parties ".
The parties enter into and execute this Agreement with knowledge
of and reliance upon the following facts:
1. City is the operator of a mass transit system known as "SLO
Transit" which provides public transportation service within the City
of San Luis Obispo and between the City of San Luis Obispo and
University.
2. University currently subsidizes university students, faculty
and staff who ride on SLO Transit through various methods.
3. City and University desire to simplify the method of subsidy
and encourage more ridership on SLO Transit by providing for direct
payment to City from University, which payment would entitle
university students, faculty and staff to unlimited use of SLO
Transit during a specified period of time..
NOW, TfEFMRE, in consideration of the mutual and respective
covenants set forth herein, and .subject to all the terms and
conditions hereof, the parties agree as follows:
A. University shall pay to City the sum of Forty -Eight Thousand
Seven Hundred Eighty Dollars ($48,780), payable in a single lump sum
payment on or before September 15, 1985.
B. In consideration of the payment described in subparagraph A,
City shall allow university students, faculty and staff unlimited use
of SLO Transit services during normal operating hours, and at
existing levels of service from September 15, 1985, through and
including June 14, 1986, provided that said students, faculty and
staff shall show a current University identification card to the
driver of any SLO Transit bus before boarding. City shall not be
required to increase its service level above that currently existing,
nor to change routes, times, or schedules, or add buses. City
reserves the right to change existing routes, times, and schedules as
it deems best for the benefit of the entire SLO Transit system. City
shall not charge or exact any additional The from University
students, faculty or staff for use of SLO Transit services.
C. Either party may terminate this Agreement at any time,
without cause, by giving thirty (30) days written notice to the other
party. Either party may terminate this Agreement immediately for
cause at any time by giving written notice to the other party. In
the latter case, termination shall be effective upon receipt. In the
event of termination of this Agreement, City shall refund to
University, a proportionate amount of the sum paid pursuant to
paragraph A. The ratio of the amount refunded to the total sum paid
pursuant to paragraph A shall be equal to the ratio of weeks (or part
of a week) elapsed since September 15, 1985, to the total number of
weeks contemplated under this Agreement (39 weeks).
-2-
D. This Agreement is not assignable. Any assignment or
attempted assignment by University shall be void, shall confer no
rights on any third party, and shall be good cause for termination of
this Agreement by City at its option.
E. Neither University nor any of University's agents or
contractors are or shall be considered to be agents of City in
connection with the performance of University's rights and
obligations of this Agreement. Neither City nor any of City's agents
or contractors are or shall be considered to be agents of University
in connection with the performance of City's rights and obligations
under this Agreement.
F. Unless otherwise provided, all notices required herein shall
be in writing and delivered in person or sent by registered or
certified mail, postage prepaid, return receipt requested. Notices
required to be given to City shall be addressed as follows:
Transit Manager
City of San Luis Obispo
P. 0. Box 8100
San Luis Obispo, CA 93403 -8100
Notices required to be given to University shall be addressed as
follows:
James Landreth
Director of Business Affairs
California Polytechnic State University
San Luis Obispo, CA 93407
Provided that either party may change its address by notice in
writing to the other party and thereafter notices shall be addressed
and transmitted to the new address. Mailed notices shall be deemed
received forty -eight (48) hours after deposit in the U.S. mail.
G. This Agreement contains the entire agreement between the
-3-
parties hereto relating to the unlimited use of SLO Transit by
University and may not be modified except by instrument in writing
signed by the parties hereto.
H. This Agreement has been entered into and is to be performed
in the State of California and shall be construed and interpreted in
accordance with the laws of the State of California.
IN WITNESS WHEREOF, the parties hereto have executed this
Agreement as of the date and year first above written.
ATTEST /: t
Y
0/)(
Cit� Clerk Pamela Vol s
CALIFORNIA POLYTECHNIC STATE
UNIVERSITY AT SAN LUIS
Ray Macias
(Name)
Procurement & Support Services Officer
(Title)
-4-
AMOUNT ENCUMBERED
PROGRAM /CATEGORY (CODE AND TTTLEI
FUND TITLE
Rev.Parkin
UNENCUMBERED BALANCE
(OPTIONAL USM
J.R. Landreth Director of Business Aff "r
ADJ. INCREASING ENCUMBRANCE
ITEM CHARTER TUTE FISCAL YEAR
STA
Education Code 90037 1985-8
ADJ. DECREASING ENCUMBRANCE
OBJECT OF EXPENDITURE ICODE AND TITLE)
4- 57104 -4500 Parkin Fines- Forfeiture Funds
I hereby certify upon my own personal knowledge that budgeted funds are
T. &A. NO.
B.R. NO
available for the period and purpose of the expenditure stated,
S 1.7 A F ICCOU7 OFi10ER
-
(hereby certify that all condi ions for exemption set forth in State Administrative Manual Section 1 2o9 have
been complied with%nd this document is exempt from review by the Department of Finance.
SIGNATURE OF OFFICER SIGNING ON BEHALF OF THE AGENCY
DATE
U ME,
PROCURNP,J1 11 niOp[•QRT
5�fwigcp CWFICFA
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RESOLUTION NO. 5736 (1985 Series)
A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO
APPROVING LEASE WITH OPTION TO PURCHASE REAL PROPERTY LOCATED
IN THE THE CITY OF SAN LUIS OBISPO AT 860 PACIFIC STREET
WHEREAS, the City of San Luis Obispo desires to lease the premises at
860 Pacific Street and may desire to purchase said parcel; and
WHEREAS, the partnership of Sage and Johnson is willing to lease the
premises and grant an option to purchase.
NOW, THEREFORE, BE IT RESOLVED as follows:
1. The attached Lease With Option to Purchase marked Exhibit "A" and
incorporated herein by this reference is approved subject to City Attorney
approval of the preliminary title report on this property; and that
following said approval of the preliminary title :report•by the City-Attorhey, the
Mfayor _ is_hereby- authorized to: execute said: Leas e_-With_Option to Purchase.
On motion of Councilman Settle , seconded by Councilwoman Dovey ,
and on the following roll call vote:
AYES: Councilmembers Settle, Dovey, Dunin, Griffin and Mayor Billig
NOES: None
ABSENT: None
the foregoing resolution was passed and adopted this 16th day of Jul_,
1985.
ATTEST:
V
Ci Clerk Pamela Vo s
Appro��••.. �� 4119��
a44 a
City Administr ive 0 ficer
.."/ 17 )v Zzz��
ity At orney
R 5736
EXHIBIT 'T
LEASE WITH OPTION TO PURCHASE REAL PROPERTY
This Lease With Option to Purchase Real Property Agreement
( "Lease ") is made and entered into on this 16th day of Jul-1-1 19850,
by and between SAGE AND JOHNSON, a California General Partnership,
whose general partners are Lawrence B. Sage, Andrew R. Cone, and Mary
C. Hill, hereinafter referred to as "Lessor" and the CITY OF SAN LUIS
OBISPO, a chartered municipal corporation of the State of California,
hereinafter referred to as "Lessee "; jointly referred to hereinafter
as the "parties ".
RECITALS
The parties enter into and execute this Lease with knowledge of
and reliance upon the following facts:
1. Lessor is the owner of the real property (the '!premises"),
and all improvements thereto, including a building of 3400 sq. feet,
and a parking lot of 7 spaces,, commonly known as 860 Pacific Street,
in the City of San Luis Obispo, County of San Luis Obispo, State of
California, more particularly described on Exhibit "A ", which is
attached hereto and incorporated herein by this reference.
2. Lessee desires to rent the premises and obtain an option to
purchase the same.
AGREEMENT
NOW, THEREFORE, in consideration of the mutual and respective
covenants set forth herein, and subject to all the terms and
conditions hereof, the parties agree as follows:
1. Premises.. Lessor hereby leases to Lessee and Lessee hereby
demises and leases from Lessor the premises for the term, at the
rental, and upon the conditions hereinafter set forth.
2. Term. The term of this Lease shall commence fifteen (15)
days after knight, Towle, Sage & Johnson vacate the premises, or June
1, 1986, whichever first occurs. The term shall expire two (2) years
thereafter or until Lessee exercises the option to purchase the
premises, whichever first occurs. ( "initial term ")
3. Rent - Period. Lessee shall pay Lessor as rent for the demised
premises the sum of Three Thousand Seven Hundred Forty Dollars
($3,740) per month, payable monthly in advance, on the first day of
each month. In the event.this Lease commences on a date other than
the first day of.the month, the first month's rent shall be pro
rated. in the event this Lease is terminated, prepaid rent shall be
pro rated. All rent shall be made payable to Sage & Johnson and
shall be delivered to Lessor at the address to which notices to
Lessor are given.
4. Real - Property Taxes. In addition to the foregoing sum,
Lessee shall, as further consideration for this Lease, pay and
discharge all real property taxes and general and special assessments
( "real property taxes "), levied and assessed against the premises and
any improvements thereon, before they become delinquent; provided,
Lessee shall not be required to pay any portion of such real property
taxes which cover any period of time prior to or after the expiration
of the term hereof. Lessee's share of such taxes shall be equitably
pro rated to cover only the period of time within the tax fiscal year
during which this Lease shall be in effect. Lessor shall pay all
other real property taxes.
Lessee, at its cost, shall have the right, at any time, to seek a
-2-
reduction in the assessed Valuation of the property and any
improvements thereon, or to contest any real property taxes that are
to be paid by Lessee. Lessor shall not be required to join in any
proceeding or contest brought by Lessee, unless the provisions
require that the proceedings or contest be brought by or in the name
of Lessor or any owner of the premises. In that case, Lessor shall
join in the proceeding or contest to permit it to be brought in
Lessor's name as long as Lessor is not required to bear any cost.
Lessor shall cooperate with Lessee in signing necessary documents in
order to'seek such reduction or contest real property taxes.
5. Personal Property Taxes. Lessee shall pay prior to
delinquency all taxes assessed against and levied upon trade
fixtures, furnishings, equipment and all other personal property of
Lessee contained in the premises or elsewhere.
6. Utilities. Lessee shall.pay all charges for water, gas,
electricity, sewer, garbage, or any other utility service furnished
upon said premises during the term hereof.
7. Maintenance of Premises. During the term of this Lease, or
any extension hereof, Lessee shall, at its own cost and expense, keep
and maintain the premises and all its fixtures in good order and
repair, including operation and maintenance of the roof, sidewalk
area, parking lot, and exterior of the premises, subject to the
provisions of Paragraph 10, Damage or Destruction.
8. Repairs; Alterations and Additions. Lessee shall have the
right to make repairs, alterations, improvements and additions to the
premises, (hereinafter ''work''), on the following terms and
-3-
conditions:
(a) Lessee shall notify Lessor in writing of its intention
to perform any work upon the premises, specifying the intended
commencement date thereof, which commencement date shall not be less
than ten (10) days after the notice is received.
(b) In case of alterations, additions, remodeling or
improvements, before commencing such work Lessee shall first obtain
the consent of Lessor, which consent shall riot be unreasonably
withheld.
(c) Lessee shall cause all work to be performed in a good
and workmanlike manner and in accordance with applicable laws and
regulations, and shall obtain or cause to be obtained all necessary
permits before commencing or
permitting
the
commencement of any work,
and shall indemnify and hold
Lessor and
the
premises harmless against
any and all liens arising out of the performance of the work.
However, Lessee shall have the right to contest any claim or lien in
good faith by appropriate judicial or arbitration proceedings.
9. Insurance. Lessee shall pay the cost of the insurance
required hereunder.
(a) Liakiilit -- - s-- ..
Y_lnsurance. Le-see - -. .shall _ _._ taa k-k
e out and
maintain during the entire term of this Lease, or any extension
hereof, in a form and with companies acceptable to Lessor,
comprehensive general liability /public liability in the amount of at
least Five Hundred Thousand Dollars ($500,000). Lessor acknowledges
that it is aware that Lessee is self insured for the first. One
Hundred Thousand Dollars ($100,000). Said insurance policy shall
insure. Lessor and Lessee against any l iability arising out of the
-4
I
ownership, use, occupancy or maintenance of the premises and all
areas appurtenant thereto.
(b) Property Insurance. Lessee shall obtain and keep in
force during the term of this Lease or any extension thereof, a
policy of insurance covering loss or damage to premises, in the
amount of the total replacement value thereof., providing protection
against all perils included within the classification of fire,
extended coverage, vandalism, malicious mischief, sprinkler leakage
and rental income insurance bases] on all of the obligations of Lessee
under this Lease as the same may exist from time to time. Said
insurance shall provide for payment for loss thereunder to Lessor or
current owner or holder of a first mortgage or deed of trust on the
premises.
(c) Waive Lessee and Lessor each waive
any and all rights of recovery against the other, or against the
officers, employees, partners, agents, or representatives of the
other, for loss of or damage to such waiving party or its property or
the property of others under the control to the extent of such loss
or amage'is- insured against under any insurance policy in force at
the time of such loss or damage. Lessee and Lessor shall, upon .
obtaining the policies of insurance required hereunder., give notice
to the insurance carrier or carriers that the foregoing mutual waiver
of subrogation is obtained in this Lease, shall cause both Lessor and
Lessee to be named insureds on all such policies.
-5-
j 11
10. Damage or Destruction.
(a) Insured Destruction/Effect on Option to Purchase. if,
during the term of this Lease or any extension thereof, the premises
are totally or partially destroyed from a risk covered by the
insurance described in Paragraph 9(b) rendering the premises totally
or partially inaccessible or unusable, Lessor shall, at Lessee's
request, restore the premises as far as is practicable to the
condition in which the premises existed immediately prior to such
damage or destruction; provided, in no event shall Lessor's
obligation exceed the proceeds received from the insurance required
in Paragraph 9(b). Said request shall be made within thirty (30)
days following the loss or shall be deemed to have been given.
If existing laws do not permit the restoration, or if the
cost of restoration exceeds the proceeds received from the insurance .
required urger Paragraph 9(b), either party may terminate this lease
immediately by giving written notice to the other party; provided,
termination of the Lease in this event shall not.impair Lessee's
rights under the option to purchase.
In sole event of loss or destruction caused by insured -risk
and by reason of non- restoration at Lessee's request accompanied by
Lessee's exercise of the Option to purchase, the purchase price shall
be reduced by the amount of insurance proceeds received by Lessor.
(b) Non - Insured Destruction. If during the term of this
Lease or any extension thereof, the premises are totally or partially
!M
(more than 10 %) destroyed from a risk not covered by the insurance
described in Paragraph 9(b), rendering the premises totally or
partially inaccessible or unusable, either party may terminate this
Lease by giving written notice to the other; provided, that
termination in this event shall not impair Lessee's rights under the
option to purchase. Provided further, that within thirty (30) days
following such destruction, Lessor may elect to restore the premises
and shall notify Lessee in writing whether or not Lessor so intends;
if Lessor does not elect to restore the premises, Lessee shall have
thirty (30) days within which to elect to restore the premises and so
notify Lessor in writing. In the event that neither party elects
within such sixty (60) day period to restore the premises, either
party may terminate this Lease immediately by giving written notice
to the other party; provided termination in this event shall not
impair Lessee's rights under the option to purchase.
If not more than ten per cent (10 %) of the improvements on
the premises necessary for the operation of the business of Lessee is
so destroyed from a risk not covered by insurance, Lessee shall
restore the premises so far as practicable to the condition in which
the premises were immediately prior to such - destruction. Such
destruction shall not terminate this Lease.
(c) Abatement of Rent. Subject to the provisions of
subparagraphs 10(a) and 10(b,) Lessee agrees, after any damage or
destruction of the premises, to make the fullest practicable use of
the premises. During the period commencing with the date of the
damage.or destruction and ending with the completion of the
restoration, if any, the rent payable hereunder shall be abated in
=7-
proportion to the extent to which Lessee's use of the premises is
impaired. If the parties are unable to agree on the amount of
abatement, if any, they shall accept the decision of a competent MAI
appraiser, who shall be.familiar with San Luis Obispo City commercial
property and commercial rents and who shall be appointed by the
President of the San Luis Obispo County Board of Realtors. The cost
of the appraiser shall be borne equally by the parties.
11. Right to Extend. At the expiration of the initial term of
this Lease, Lessee shall have the right to extend this Lease for one
additional period of two (2) years, ( "additional term ") subject to
all the terms and conditions of this Lease, including, but not
limited to, the provisions relating to increased rent contained in
this paragraph; provided, (1) Lessee gives Lessor one hundred twenty
(120) days written notice of the exercise of the right to extend at
the address and in the manner required for notices; (2) that Lessee
shall not be in default under any provision of this Lease at the time
notice is given or on the last day of the term. Should Lessee elect
to extend the term of this Lease, the Three'Thousand Seven Hundred
Forty Dollar ($3,740) per month rent shall be increased by a
percentage equal to seventy -five percent (75 %) of the increase of the
Los Angeles -Long Beach - Anaheim All Urban'Consumers Index during the
initial term of this Lease, or for as much of the initial term of
this Lease for which figures are available as of the first day of the
additional term.
12. Option to Purchase. In consideration of the sum of
Twenty -Five Thousand Dollars ($25,000) ( "initial option price "),
which sum is payable within thirty (30) days after execution of this
In
Lease, or upon receipt and approval by Lessee of a Preliminary Title
Report from First American Title Insurance Company, (to be obtained
and paid for by Lessor) whichever last occurs, Lessor grants to
Lessee an option to purchase the premises upon the terms and
conditions set forth below (the "Option"). The consideration for the
Option and any extension of the Option is separate from Lessee's
consideration for or obligations under the Lease, and the Option is
independent of the Lease. Exercise of the Option is not contingent
upon the Lease remaining in.full force and effect. In the event the
Option is exercised, Lessee shall give Lessor a "Letter of Intent to
Condemn ".
(a) Option. Lessee shall have the.right to exercise the
Option anytime prior to the expiration of the term of this Lease. If
the Lease should terminate prior to expiration, Lessee retains the
right to exercise the Option to purchase at any time prior to the
time the Lease would have expired if not sooner terminated. Should
this Lease be extended, in accordance with the provisions of
Paragraph 11, Lessee shall have the right to extend this Option for
the additional two year term, with the same right to exercise the
Option at any time prior to expiration of the additional term or at
any time prior to the time the Lease would have expired if not sooner
terminated, provided: (1) Lessee gives Lessor one hundred twenty
(120) days written notice of the exercise of the right to extend the
Option; (2) notice of the extension of the Option must be
accompanied by notice of renewal of the Lease; and (3) payment of the
sum of Thirty Thousand Dollars ($30,000), on.or before the first day
of the additional term of the Lease. Neither the initial option
we
price, nor the subsequent Thirty Thousand Dollar ($30,000) renewal
option price, shall be applied to the purchase price of the property.
In the event that the Lease is terminated prior to commencement of
the initial term, Lessor shall return the initial option price of
Twenty -Five Thousand Dollars ($25,000) to Lessee and the Option is
thereby terminated.
(b) Price. The purchase price prior to the expiration of
the initial term, or the date the initial term of the Lease would
have expired if not sooner terminated, shall be Four Hundred
Forty Five Thousand Dollars ($445,000), cash. Should Lessee extend
the Option and the Lease, the purchase price prior to expiration of
the additional term or the date the additional term would have
expired if not sooner terminated, shall be the lower of:
(i) Four Hundred Forty -Five Thousand Dollars
($445,000) increased by one hundred percent (100 %) of the increase of
Los Angeles -Long Beach - Anaheim Ali Urban Consumers Index for the
initial term; or
(ii) If the increase in subparagraph (i) results in a
Price in excess of Five Hundred Thousand Dollars ($500,000), the
property shall be appraised by an MAI appraiser. Appraisal costs
shall be borne by Lessee.
The purchase price shall be the lesser of the Index
valuation in subparagraph (i) or the appraised fair market value to
be determined under subparagraph (ii).
(c) Method of Exercise. Lessee shall exercise the option
by giving written notice ("option notice ") to Lessor within the
option period as set .forth in subparagraph (a).
(d) Method of Payment. The purchase price.shall be payable
-10-
in cash in lawful money of.the United States to Lessor by Lessee at
close of escrow (the date the Grant Deed and, if required by Lessee,
the quitclaim deeds, are recorded) as provided in subparagraph (g).
(e) Title to- Premises. Lessor shall convey to Lessee, fee
simple absolute title to the premises, free and clear of all liens,
encumbrances, covenants, conditions, restrictions, easements,
rights -of -way, leases or other tenancy agreements (save and except
this Lease) and other matters of record not appearing on the
Preliminary Title Report approved under Paragraph 12, except the
following conditions of title:
delinquent;
(i) A lien to secure payment of real estate taxes, not
(ii) Matters affecting title created by or with the
written consent of Lessee or otherwise approved :in writing by Lessee.
( "Condition"s of Title ")..
Lessor shall deposit into escrow, prior to the close thereof, a
fully executed and acknowledged grant deed, subject to no
reservations and subject only to the Conditions of Title listed
above.
(f) Lessor.'s warranties -and Representations. In addition
to any express agreements of Lessor contained herein, the following
constitute representations and warranties of Lessor which shall be
true and correct as of the close of escrow and the truth and accuracy
of which shall constitute a condition to the close of escrow:
(i) There are no actions, suits, liens, claims, legal
proceedings or any other proceedings affecting the premises or
any portion thereof at law or in equity before any court or
governmental agency, domestic or foreign.
-11-
(ii) Lessor has not received any notices from
goverrmental authorities pertaining to violations of law or
governmental regulations with respect to the
premises, and does
not k=4 of any which may have been received by any predecessor
in interest.
(iii) Lessor has no knowledge of any pending or
threatened p)coceeding iri,eminent domain or otherwise, which would
affect the premises or any portion thereof.
(iv) There are no leases, subleases, occupancies, or
tenancies in effect.pertaining to the this
premises, except
Lease.
(v) There are no liens or encumbrances on or claims
to,, or covenants,, conditions and restrictions, easements,
rights-of"way, rights of refusal#, options to purchase, or other
matters affecting the property except any rights conferred by
this Lease to Lessee.
(vi) There is no material adverse factor condition
relating to the premises, or any portion thereof, which has not
been specifically disclosed in writing by Lessor to Lessee.
(vii) Lessor has the legal power, right and authority
to enter into this Lease with Option to Purchase and to
consummate the transactions contemplated hereby.
(viii) There are no fixtures on the premises in which
anyone other than Lessor has any claim, right, security or other
interest.
(ix) There are no service or maintenance contracts,
management agreements, or any other agreements which will affect
Lessee or the premises subsequent to the commencement of the term
of this Lease.
(x) There are no encroachments onto the premises of
improvements located on any adjoining property nor do any
improvements located on the premises encroach.onto any adjoining
property.
(xi) in the event that, during the period between the
execution of this Lease, and the close of escrow, Lessor has
actual knowledge of, learns of, or has a reason to believe that
any of the above representations or warranties may cease to be
true at the close of escrow, Lessor hereby covenants to
immediately give notice to Lessee of the change in
circumstances. Upon Lessor notifying Lessee of the change in
circumstances, Lessee may, at its sole option, terminate this
Lease and all funds deposited into escrow or delivered to seller
in connection herewith shall be immediately returned, including,
but not limited to, the initial Option price and, if applicable,
the renewal Option price. Further, in the event Lessee elects to
terminate under this paragraph, Lessor shall pay all escrow
- costs, - if - any, incurred by-both parties herein under this Lease.
The warranties and representations of Lessor shall not be
applicable to, and shall.not constitute a condition of the close
of escrow, the actions and omissions of Lessee or its agents,
licensees or invitees.
(g) Escrow. The sale shall be consummated through an
escrow with First American Title Insurance Company, 899 Pacific
Street, San Luis Obispo, California 93401 ( "escrow holder "), to be
-13-
opened no later than five (5) days after the date of receipt of the
option notice. Lessor shall execute and deposit in escrow its Grant
Deed as provided in subparagraph (e) above, within ten (10) days
following the date escrow was opened. The parties.shall execute all
of the documents required by escrow holder; as long as they are
consistent with the provisions of this paragraph. Escrow shall close
within thirty (30) days after the option notice has been given to
Lessor, pursuant to subparagraph (c) above. Escrow shall be deemed
to be closed on the date the Grant Deed aril; if required by Lessee,
the quitclaim deeds, are recorded. The parties may agree to extend
the closing date from time to time in writing, signed by the parties
hereto.
(h) Title.Insurance. At the close of escrow, escrow holder
or, subject to Lessee's approval which approval shall not be
unreasonably withheld, ,other title insurance company duly authorized
to conduct title insurance business in the State of California, must
issue its CLTA standard coverage policy of title insurance in an
amount at least equal to the purchase price of the premises, insuring
title to the premises vested in Lessee subject only to the Conditions
-- -of Title- set. - forth "in-subparagraph (e).
(i) Proration of Rent. Rent shall.be pro rated as of the
close of escrow.
(j) Closing Costs. The cost and expense of the title
insurance pol -icy to be issued in favor of Lessee shall be paid by
Lessor. Except as otherwise specifically provided herein, the escrow
fee of escrow holder -shall be paid one -half by Lessor and one- -half by
Lessee. Lessor shall pay all documentary transfer taxes payable in
-14-
the,recordation of the Grant Deed and any other documents which the
Parties may mutually direct to be recorded in the official records.
Lessor and Lessee shall pay, respectively, the escrow holder's
customary charges to Lessor and Lessee for document drafting,
recording and miscellaneous charges.
(k) Effective Close of Escrow. On close of.escrow, this
Lease shall terminate, and the parties shall be released from all
liabilities and obligations under this Lease.
(1) Failure to Exercise Option. Upon Lessee's failure to
exercise the option, or upon the expiration of the option according
to its terms, the Lessee shall, at anytime thereafter, upon demand of
Lessor, execute a quitclaim deed relinquishing all rights under this
Option to purchase.
(m) Brokers. Lessor represents and warrants to Lessee, and
Lessee represents and warrants to Lessor, that no broker or finder
has been engaged by it, respectively, in connection with any of the
transactions contemplated by this Lease with Option to Purchase, or
to its knowledge is in any way connected with any of such
transactions. In the event of any such additional claims for
broker Is or finder's fees on consummation of this transaction, then
Lessee shall indemnify, save harmless and defend Lessor from and
against such claims if they shall be based upon any statement or
representation or agreement by Lessee and Lessor shall indemnify,
save harmless and defend Lessee if such claims shall be based upon
any statement, representation or agreement made by Lessor.
(n) Survival of Conditions. The covenants, agreements,
representations and warranties made herein which are intended to
-15-
n
V,
survive the close of escrow shall survive the close of escrow, and
the recordation and delivery of the Grant Deed conveying the premises
to Lessee and any investigations by the parties.
13. Waiver of_.Relocation Ixpenses. Lessor represents and.
warrants that it is the agent of Knight, towle,'Sage & Johnson and
has the authority to represent that-Knight, Towle, Sage & Johnson is
vacating the premises as the result of its own business planning
decisions, independently made prior to any City Contact and not as a
result of any City acquisition. Knight, Towle, Sage & Johnson hereby
waives any and all rights it now has, or may have in the future, to
relocation expenses or benefits to which it is, or may be entitled,
as a result of moving from the. premises. Lessor shall obtain Knight,
Towle, Sage & Johnson's signature on the !'Waiver of Relocation
Benefits" form, attached hereto as Exhibit "B" and 'incorporated
herein by this reference.
14. Notices. All notices or other communication required or
permitted hereunder shall be in writing, and shall be personally
delivered or sent by registered or certified mail, postage prepaid,
return receipt requested, at the following addresses:.
_Lessor: _
Sage and Johnson, a partnership
c/o Andrew R. Cone
1319 Marsh Street
San Luis Obispo, CA 93401
Lessee: City Administrative Officer
City of San Luis Obispo.
P. 0. Box 8100
San Luis Obispo, CA 93403 -8100
Notice shall be deemed received.as of the time of personal delivery
-16-
or forty -eight (48) hours following deposit in the United States mail
as set forth above. Notice of change of address shall be given.by
written notice in the manner detailed in the paragraph.
15. Cooperation By The Parties. Lessor and Lessee agree to
fully cooperate with the other and to execute all instruments and
documents in a timely fashion and to take all actions pursuant to the
provisions hereof in order to consummate the transactions herein
contemplated, and shall use their best efforts to accomplish the
timely close of escrow in accordance with the provisions hereof.
16. Entire Agreement. This Lease contains the entire agreement
between the parties-hereto relating to the matters covered hereunder,
and supersedes any and all prior agreements, letters, statements,
promises, representations and warranties, whether written or oral,
relating to the matter herein covered.
17. Time of the Essence. Time is expressly made the essence
hereof.
18. Binding Effect. This Lease shall be binding upon and shall
inure to the benefit of, the successors, heirs, assign and other .
representative of the parties hereto..
19. California Law. This Lease has been entered into and is to
be performed in the State of California and shall be construed and
interpreted in accordance with the laws of the State of California.
20. Waiver. No waiver by either party of any provision hereof
shall be deemed a waiver of any other provision or of any subsequent
breach by either party of the same or any other provision.
21. Cation. The captions, paragraph and subparagraph numbers
appearing in this Lease are inserted only as a matter of convenience
=17-
1 �
and in no way define, limit, construe or.describe the scope of intent
of such paragraph of this Lease, nor in any way affect this Lease.
22. Representation -by Counsel. The parties hereto acknowledge
that each party was represented by an attorney in this transaction.
23. Attorney's Fees. If either party commences an action
against the other party arising out of or in connection with this
Lease, the prevailing party shall be entitled to have and recover
from the losing party reasonable attorney's fees and costs of suit.
24 Recordation of Lease. This Lease with option to Purchase
shall not be recorded. However, the parties shall execute a
Memorandum of Lease and Option to Purchase in recordable form as set
forth .in Exhibit "C" attached hereto and incorporated by reference,
which the - parties agree may be recorded following execution of this
Lease.
IN WITNESS WHEREOF, the parties hereto have executed this Lease
as of the date and year first above written.
LESSOR
SAGE AND JOHNSON
By
LESSEE
WAIVER .OE'_ Rk=TION BINEFITS
Kni4htr towlef
Sage & Johnson CPA
Inc.
hereby ackndwiedgds that
their vacation of
the premlses :-located,
at
860 Pacific Street, San
Luis Obispo, California 93401, was the result. of their own business
planning decision,, independently made prior to any contact by the
City of San Luis Obispo and was not,, and is not, a result of any City
acquisition. Knight; Towle, ,Sag' & ' Johnson hereby waive, any and all
e
rights or claim of rights it now has, or may have in the future, to
relocation expenses or benefits to which it is, or may be entitled,
as a result of moving from the premises.
Knight, Towle, Sage & Johnson
EXHIBIT
���
C
a
>,�
RESOUPTION NO. 5735 (1985 Series)
A RESOUMON OF THE 00UNCIL OF THE CITY OF SAN LUIS
OBISPO GRANTING APPROVAL OF TENTATIVE TRACT NO. 1268
LOCATED AT 353 MADONNA ROAD
BE IT RESOLVED by the Council of the City of San Luis Obispo as follows:
SECTION 1. Findings. That this council, after consideration of the
tentative map of Tract 1268 and the Planning Commission's reccamieridations.'
staff recommendations and reports thereon; makes the following findings:
1. In accordance with state and city environmental review guidelines; an
initial environmental study (ER 5-85) has been prepared and on January 30.'
1985, the Community Development Director determined that the previous EIR
and supplement are adequate for this application. The Planning Camnission
affirms this determination.
2. The tentative map is consistent with the general plan and it substantially
ccnplies with the PD 1165 development plan.
3. The site is physically suitable for the proposed type and density of
development allowed by the C -R-PD zone.
4. The design of the subdivision and the proposed improvements are not likely
to cause substantial environmental damage or substantially and avoidably
injure fish or wildlife or their habitat.
5. The design of the subdivision and the type of improvements are not likely
to cause public health problems.
6. The design of the subdivision and the type of improvements will not
conflict with easements for access through or use of property within the
proposed subdivision.
SECTION 2. Conditions. That the approval of the tentative map for Tract
1268 be subject to the following conditions:
1. Final map shall show Lot 5 corrbined with lot 10.
2. If lots 6 and 7 are not carbineds subdivider shall record an agreement not
to separate ownership of the lots to run with the land in a form to be
approved by the City Attorney and the Chief Building Official.
3. The final map submittal shall include a depiction of buildings in relation
to property lines. Parcel boundaries on the final map shall be revised to
reflect building locations and setbacks from property lines that may be
required by the Uniform Building Code.
R 5735
Resolution No. 5735 (1985 Series)
Tract 1269
Page 2
4. Final map shall include a note that conditions of Ordinance No. 1015 (1984
Series) are conditions of development of the tract.
5. Offers of street dedication on the final map shall be consistent with the
approved final development plan and to the approval of the City Engineer.
6. The northwesterly drives into the site from El Mercado and from Zozcbra
Lane shall be street -type (curbed) entries. All other drives into the site
from public streets shall be driveway ramps.
7. Subdivider shall contribute to the cost of a new traffic signal at Madonna
Road and Zozcbra Lane; as determined by the City Engineer.
8. On -site sewers shall be private, within private easements.
9. Domestic water service shall be provided along public street frontages from
existing mains. On -site water lines shall be private.
10. Prior to filing final map; the subdivider shall obtain a building permit to
commence construction of the shopping mall project autorized under Planned
Development /Rezoning PD 1165 (Ordinance No. 1015, 1984 Series).
On motion of Councilman-Settle- seconded by - Councilman - Griffin--; and
on the following roll call vote:
AYES: Councilmembers Settle, Griffin, Dovey; Dunin and Mayor Billig
NOES: None -
ABSENT: None
the foregoing resolution was passed and adopted this 16th- day of - July - -
1985.
Resolution No. 5735 (1985 Series)
Tract 1268
Page 3
City At ney
Community Development Director
�1
v�G1N6i�f �M��
Ordinance No. 997 (1983 Series)
Exxiarr n.
PD 1072
C /OS -20 to C -R -PD
W