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HomeMy WebLinkAbout6250-6274r RESOLUTION NO. 6274 (1987 Series) A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO APPROVING AN AGREEMENT BETWEEN THE CITY AND CHILD DEVELOPMENT CENTER TO PROVIDE SEVEN THOUSAND FIVE HUNDRED DOLLARS ($ 7,500_00) FOR SERVICES PROVIDED BETWEEN JULY 1, 1987 AND JUNE 30, 1988. BE IT RESOLVED by the Council of the City of San Luis Obispo as follows: SECTION 1. That certain agreement, attached hereto and marked Exhibit "A" and incorporated herein by reference, between the City of San Luis Obispo and Child Development Center. SECTION 2. The City Clerk shall furnish a copy of this resolution and a copy of the executed agreement approved by it to: Child Development Center, Human Relations Commission, and City's Finance Director. On motion of Councilwoman Rappa seconded by Councilwoman Dovey and on the following roll call vote: AYES: Councilmembers Rappa, Dovey, Griffin and Mayor Dunin NOES: None ABSENT: Councilman Settle the foregoing resolution was passed and adopted this 21stday of July , 1987. ATTEST: a Voges, City APPROVED: nistrative Officer City Atto Ron Dunin R 6274 AGREEMENT THIS AGREEMENT, dated .July 1, 1987, for the convenience of the parties hereto, is between the CITY OF SAN LUIS OBISPO, a Chartered municipal corporation (referred to herein as "City ") and CHILD DEVELOPMENT CENTER OF SAN LUIS OBISPO COUNTY, a nonprofit corporation (referred to herein as "Child Development Center "). WITNESSFTH: WHEREAS, Child Development Center has requested City to Contribute to a program to provide child abuse prevention, intervention, and treatment, said program as more fully described in Exhibit "B" attached hereto and WHEREAS, said services will be available to residents of the City, thereby serving both a public and municipal purpose: NOW, THEREFORE, City and Child Development Center, for and in consideration of the mutual benefits, promises, and agreements set forth herein, do agree as follows: 1. Child Development Center agrees to make its services as described in Exhibit "B" and incorporated herein, available to residents of the City of San Luis Obispo on a regular basis for the period July 1, 1987 through June 30, 1988. 2. Child Development Center will provide the City with periodic summary reports and a final report, describing the type and quantity of services and listing funds received by Child Development Center from other sources. Said reports shall be in the form of Exhibit "C ", attached hereto and incorporated herein, or in such form as shall be approved by the Human Relations Commission or its staff. 3. Child Development Center and all of its agents, representatives, or participants in any manner in the performance of Child Development Center's obligations and duties hereunder shall be employees, independent contractors, or volunteers for Child Development Center and shall not for any purposes be considered employees or agents of the City. 4. Child Development Center agrees to hold City harmless, and to defend City against, from and in any claim, action,. proceeding or hearing wherein the allegation charging liability on the part of the City as a result of any act of omission, negligent or otherwise, of Child Development Center. 5. City agrees to pay Child Development Center a onetime only grant, of the sum of Seven Thousand Five Hundred Dollars, -($7,500.00), to be used as described in Exhibit B., payable in twelve monthly payments, or if deemed appropriate, in any such manner as shall be approved by the Human Relations Commission or its staff. 6. The City Council may by motion terminate this agreement at its sole discretion after a public hearing and upon ten (10) days written notice to Child Development Center. Said termination shall be effective 30 days after City mails notice of termination of the agreement to Child Development Center. Any funds not paid pursuant to paragraph 5, above, shall revert to City upon said termination. AGREEMENT CHILD DEVELOPMENT CENTER FISCAL YEAR 87 -88 PAGE 2 7. For purposes of notice under this agreement, all notices shall be considered effective upon being sent by certified mail to the following addresses: CITY: Child Development Center: City Clerk Child Development Center PO Box 8100 375 Ferrini Road San Luis Obispo, Ca. San Luis Obispo, Ca. 94303 -8100 93401 IN WITNESS WHEREOF, the parties hereto have executed this Agreement by their proper officers duly authorized: Child Development Center, A California Corporation: By: Attest: �- -- CITY OF SAN LUIS OBISPO: unin ATTEST: Ci y Clerk Pamela ges �7 Exhibit B / IV. METHODOLOGY 1) Increase the number of hours of counseling time with children and parents to provide more effective intervention and for assisting the staff in working with the children's special.problems and needs. 2) Provide add$bnal staff hours for our program for school age children to reduce the staff /child ratio from 1 adult to 15, children to 1 adult for 8 children. 3) Work with the Child Abuse 1iceven� ion Network in a community wide effort to form a new united " Child Abuse PreventionCouncil " 4) Work on public awareness of our program and issues related to child abuse and prevention/treatment through community presentations and activities such as Child Abuse Prevention Month activities,, and fundraising efforts. 5) To continue providing parenting classes and workshops for the community and for the parents enrolled in the program. To work cooperatively with other groups to accept families for enrollment in these classes on referral. 6) Continue staff,I parent and agency fundraising efforts. 7) To continue to work toward becoming a more therapeutic environment through staff training and our community program advisors. 8) To develop our new facility so that we can present a positive and professional image which will inspire confidence to parents,, the community and to potential funding sources. 9) To continue to develop a network of support in the church community for financial assistance and for special needs. A EXH Brr C ^ �I► nu�u����� ►���IillliIllllll��u " " "�� IIII I c�i o s Is OBISPO I A y 990 Palm Street /Post Office Box 8100 • San Luis Obispo, CA 93403.8100 AGENCY PERIODIC REPORT FORMAT SPECIFIC GUIDELINES Periodic reports shall be due as specified on an agency -by- agency basis. Reports shall consist of the following for the preceding period: 1. ADMINISTRATOR'S REPORT: Brief synopsis of the activities for the reporting period. This should include a statement describing activities, services provided, meetings held, publicity generated, etc. and any changes in the program that have occurred during the report period. 2. FINANCIAL REPORT(S): Monthly financial statements should be included for the report period. All records must be for the overall financial activity of the agency. Grant activity or separate program financial documentation may be added, but is not acceptable in lieu of complete financial statements. An income and expenditures statement which itemizes line -item expenses and a balance sheet need to be included along with any other information necessary to reflect the total "operating budget" of the agency. 3. REPORT OF EXPENDITURE OF CITY FUNDS: According to form provided by HRC. 4. STATISTICAL SURVEY: Should include number of clients served, city of origin nature of services provided and any other statistics regularly kept by the agency. The total number of clients served should also be broken down by type of service provided, if there is a range of services available rather than a straight "package ". For example, if a client could receive food, lodging and gas or just food, the number of recipients for each type of service should be indicated as well as the total number of people: served. 5. BOARD OF DIRECTORS: Minutes for meetings held during the reporting period and notification of meeting dates should be included. 6. FINAL REPORT: It is critical that this report be recieved within one month after the close of the City's fiscal year. (July 31) This should be a brief cummulative report of the year's events, including a synopsis of services provided, an overall goal's assessment, and a year end financial report of expenditure of City funds. RESOLUTION NO. 6273 (1987 Series) A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO APPROVING AN AGREEMENT BETWEEN THE CITY AND KIDS ON THE BLOCK TO PROVIDE FOUR HUNDRED AND FIFTY DOLLARS ($450.00) FOR SERVICES PROVIDED BETWEEN JULY 1, 1987 AND JUNE 30, 1988 BE IT RESOLVED by the Council of the City of San Luis Obispo as follows: SECTION 1. That certain agreement, attached hereto and marked Exhibit "A" and incorporated herein by reference, between the City of San Luis Obispo and Kids on the Block. SECTION 2. The City Clerk shall furnish a copy of this resolution and a copy of the executed agreement approved by it to: Kids on the Block, Human Relations Commission, and City's Finance Director. On motion of Councilwoman Rappa , seconded by Councilwoman Dovey and on the following roll call vote: AYES: Councilmembers Rappa, Dovey, Griffin and Mayor Dunin NOES: None ABSENT:. Councilman Settle the foregoing resolution was passed and adopted this 21st day of July 1987. ATT ST .....�r Pam la Voges, citjoClerk in APPROVED: ity A *inistrative Officer ,Ci)ty Attorney F' ance Director R 6273 n AGREEMENT THIS AGREEMENT, dated .July 1, 1987, for the convenience of the parties hereto, is between the CITY OF SAN LUIS OBISPO, a chartered municipal corporation (referred to herein as "City ") and THE KIDS ON THE BLOCK, SAN LUIS OBISPO COUNTY, a nonprofit corporation (referred to herein as "Kids on the Block "). WITNESSETH: WHEREAS, Kids on the Block has requested City to contribute to a program to provide training for puppeteers to provide disability awareness programming, said programs as more fully described in Exhibit "B "attached hereto and WHEREAS, said services will be available to residents of the City, thereby serving both a public and municipal purpose: NOW, THEREFORE, City and Kids on the Block, for and in consideration of the mutual benefits, promises, and agreements set forth herein, do agree as follows: 1. Kids on the Block agrees to make its services as described in Exhibit "B" and incorporated herein, available to residents of the City of San Luis Obispo on a regular basis for the period July 1, 1987 through June 30, 1988. 2. Kids on the Block will provide the City and a final report, describing the type and listing funds received by Kids on the Block reports shall be in the form of Exhibit "C" incorporated herein, or in such form as sha Relations Commission or its staff. with periodic summary reports quantity of services and from other sources. Said attached hereto and 11 be approved by the Human 3. Kids on the Block and all of its agents, representatives, or participants in any manner in the performance of Kids on the Block's obligations and duties hereunder shall be employees, independent contractors, or volunteers for Kids on the Block and shall not for any purposes be considered employees or agents of the City. 4. Kids on the Block agrees to hold City harmless, and to defend City against, from and in any claim, action, proceeding or hearing wherein the allegation charging liability on the part of the City as a result of any act of omission, negligent or otherwise, of Kids on the Block. 5. City agrees to pay Kids on the Block a onetime only grant, of the sum of Four Hundred and Fifty Dollars, ($450.00), payable in twelve monthly payments, or if deemed appropriate, in any such manner as shall be approved by the Human Relations Commission or its staff. 6. The City Council may by motion terminate this agreement at its sole discretion after a public hearing and upon ten (10) days written notice to Kids on the Block. Said termination shall be effective 30 days after City mails notice of termination of the agreement to Kids on the Block. Any funds not paid pursuant to paragraph 5, above, shall revert to City upon said termination. @+ i" AGREEMENT KIDS ON THE BLOCK FISCAL YEAR 87 -88 PAGE 2 J 7. For purposes of notice under this agreement, all notices shall be considered effective upon being sent by certified mail to the following addresses: CITY: KIDS ON THE BLOCK: City Clerk Kids on the Block PO Box 8100 2337 Ganador Court San Luis Obispo, Ca. San Luis Obispo, Ca. 94303 -8100 93401 IN WITNESS WHEREOF, the parties hereto have executed this Agreement by their proper officers duly authorized: Kids on the Block, A California Corporation: By: Attest: CITY OF SAN LUIS OBISPO: 1e ..r yor Ron Dunin ATTEST: L a L Ci y Clerk Pamel Voges Iv. METHODOLOGY Ci 0 Although The Kids on the Block program is extremely effective, there is a need for follow -up activities as reinforcement. Films, books, role - playing and group discussions are examples of reinforcment activities. In- service programs will be developed and made available to PTA's and other interested organizations. Disability awareness kits which are used to simulate what it is like to have a disability are also very effective. Kits will be available for loan. The Kids on the Block, San Luis Obispo County would like to be involved in the community as.much as possible. Community activities will include, but are not limited to library programs and being present at community functions with The Kids on the Block. The most important lesson learned in our first year is the demands of being a puppeteer. The time and commitment required goes over and beyond what can be expected of a volunteer. The appropriate training of a puppeteer takes up to three months. In addition to puppeteer training, learning about the disabilities represented is required. Due to the amount of training involved, long term commitments are necessary. Therefore, compensation is indicated. Due to the size of San Luis Obispo County, there are two groups of puppeteers. The north county puppeteers will do most of the performances in northern San Luis Obispo County and the south county puppeteers for southern San Luis Obispo County. After experiencing difficulty in transporting puppets back and forth for practice sessions and performances, the Board of Directors decided a duplicate set is indicated. A few new puppets representing different disabilities will be purchased (e.g. learning disabled, epileptic, spina bifida), but duplicates will not be necessary due to their less frequent use. The Kids on the Block puppeteers will be paid a fee per performance. The Director for The Kids on the Block will also be compensated. From time to time there may be a need for temporary office staff. Two puppeteers were sent to Fremont California for training given /by Kids on the Block Inc. They are in California twice each year to conduct training sessions. Each year we plan to send two puppeteers to a training session. A disability awareness program will be selected this year from six pilot programs in various areas of California. Two representatives will be sent for training on the implementation of the selected program. Most programs beyond the puppet troupe will be implemented by volunteers. Volunteers from the community at large as well as college students will do many of the follow -up programs. The Kids on the Block, San Luis Obispo County has made considerable progress due to the Board of Directors and other dedicated volunteers. Volunteers will continue to be the backbone in our success. �i��n�HI�IInIIIGIIIIIIIIII����� ����lu�i ��I�ii I 11I1II city of sAn luis oaspo 990 Palm Street /Post Office Box 8100 • San Luls Obispo, CA 93403.8100 AGENCY PERIODIC, REPORT FORMAT SPECIFIC GUIDELINES Periodic reports shall be due as specified on an agency -by- agency basis. Reports shall consist of the following for the preceding period: 1. ADMINISTRATOR'S REPORT: Brief synopsis of the activities for the reporting period. This should include a statement describing activities, services provided, meetings held, publicity generated, etc. and any changes in the program that have occurred during the report period. 2. FINANCIAL REPORT(S): Monthly financial statements should be included for the report period. All records must be for the overall financial activity of the agency. Grant activity or separate program financial documentation may be added, but is not acceptable in lieu of complete financial statements. An income and expenditures statement which itemizes line -item expenses and a balance sheet need to be included along with any other information necessary to reflect the total "operating budget" of the agency. 3. REPORT OF EXPENDITURE OF CITY FUNDS: According to form provided by fiRC. 4. STATISTICAL SURVEY: Should include number of clients served, city of origin, nature of services provided and any other statistics regularly kept by the agency. The total number of clients served should also be broken down by type of service provided, if there is a range of services available rather than a straight "package ". For example., if a Client Could receive food, lodging and gas or just food, the number of recipients for each type of service should be indicated as well as the total number of people served. 5. BOARD OF DIRECTORS: Minutes for meetings held during the reporting period and notification of meeting dates should be included.. 6. FINAL REPORT: It is critical that this report be recieved within one month after the close of the City's fiscal year. (July 31) This should be a brief cummulative report of the year's events, including a synopsis of services provided, an overall goal's assessment., and a year end financial report of expenditure of City funds. 14 RESOLUTION NO. 6272 (1987 Series) A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO APPROVING AN AGREEMENT BETWEEN THE CITY AND HOSPICE TO PROVIDE ONE THOUSAND DOLLARS ($ 1,000.00) FOR SERVICES PROVIDED BETWEEN JULY 1, 1987 AND JUNE 30, 1988. BE IT RESOLVED by the Council of the City of San Luis Obispo as follows: SECTION 1. That certain agreement, attached hereto and marked Exhibit "A" and incorporated herein by reference, between the City of San Luis Obispo and Hospice. SECTION 2. The City Clerk shall furnish a copy of this resolution and a copy of the executed agreement approved by it to: Hospice, Human Relations Commission, and City's Finance Director. On motion of Councilwoman Rappa , seconded by Councilwoman Dovey and on the following roll call vote: AYES: Councilmembers Rappa, Dovey, Griffin and Mayor Dunin NOES: None ABSENT: Councilman Settle the foregoing resolution was passed and adopted this 21st day of July , 1987. ATTEST: QVV"WL..( 9,.-vA Pa la Voges, City Jerk ayor Ron Dunin APPROVED: R 6272 G • AGREEMENT THIS AGREEMENT, dated July 1, 1987, for the Convenience of the parties hereto, is between the CITY OF SAN LUIS OBISPO, a chartered municipal corporation (referred to herein as "City ") and HOSPICE, INC., a nonprofit corporation (referred to herein as "Hospice "). WITNESSETH: WHEREAS, Hospice has requested City to contribute to a program to provide care for the terminally ill and counseling for the ill and their families, said program as more fully described in Exhibit "B" attached hereto and WHEREAS, said services will be available to residents of the City, thereby serving both a public and municipal purpose: NOW, THEREFORE, City and Hospice, for and in consideration of the mutual benefits, promises, and agreements set forth herein, do agree as follows: 1. Hospice agrees to make its services as described in Exhibit "B" and incorporated herein, available to residents of the City of San Luis Obispo on a regular basis for the period July 1, 1987 through June 30, 1988.. 2. Hospice will provide the City with periodic summary reports and a final report, describing the type and quantity of services and listing funds received by Hospice from other sources. Said reports shall be in the form of-Exhibit "C ", attached hereto and incorporated herein, or in such form as shall be approved by the Human Relations Commission or its staff. 3. Hospice and all of its agents, representatives, or participants in any manner in the performance of Hospice's obligations and duties hereunder shall be employees, independent contractors, or volunteers for Hospice and shall not for any purposes be considered employees or agents of the City. 4. Hospice agrees to hold City harmless, and to defend City against, from and in any claim, action, proceeding or hearing wherein the allegation charging liability on the part of the City as a result of any act of omission, negligent or otherwise, of Hospice. 5. City agrees to pay Hospice a onetime only grant, of the sum of One Thousand Dollars, ($ 1,000.00), to be used as described in Exhibit B., payable in one payment, or if deemed appropriate, in any such manner as shall be approved by the Human Relations Commission or its staff. 6. The City Council may by motion terminate this agreement at its sole discretion after a public hearing and upon ten (10) days written notice to Hospice. Said termination shall be effective 30 days after City mails notice of termination of the agreement to Hospice. Any funds not paid pursuant to paragraph 5, above, shall revert to City upon said termination. 7. For purposes of notice under this agreement, all notices shall be considered effective upon being sent by certified mail to the following addresses: AGREEMENT HOSPICE FISCAL YEAR 87 -88 PAGE 2 CITY: City Clerk PO Box 8100 San Luis Obispo 94303 -8100 N HOSPICE: Hospice PO Box 1342 Ca. San Luis Obispo, Ca. 93406 IN WITNESS WHEREOF, the parties hereto have executed this Agreement by their proper officers duly authorized: Hospice, A California Corporation: By: Attest: CITY OF SAN LUIS OBISPO: ayor Ron un n ATTEST: S —L-2-PL rZet", ' CitjjClerk Pamela V es 0 III. PROGRAM OBJECTIVES Ine Kospice Program.. Objectives are to: J continue to provide at no cost to our clients, care and support during and after a.terminal illness; continue our counseling programs through group and individual sessions for any situation demanded of us and consistent with our philosophy; continue to provide inforration on death and dying to our co=nit.v; continue to be reactive to co=.-..,unity needs, whether by increasing staff time or number, increasing training o_rograms and /or offering* professional forums for those interested; be alert to the possible need for specific training concernincy AIDSyndrome; provide for a separate governing Board for the ad3inistration and growth of a permanent endoernent /trust for the future 's:osnice financial needs. K� 0 EXHIBIT 0 �Illolll�inlll8lll��j������� IIflIIIIIIIIII III,I city of sAn x,115 oBispo y 990 Palm Street /Post Office Box 8100 • San Luis Obispo, CA 93403-8100 AGENCY PERIODIC REPORT FORMAT SPECIFIC GUIDELINES Periodic reports shall be due as specified on an agency -by- agency basis. Reports shall consist of the following for the preceding period: 1. ADMINISTRATOR'S REPORT: Brief synopsis of the activities for the reporting period. This should include a statement describing activities, services provided, meetings held, publicity generated, etc. and any changes in the program that have occurred during the report period. 2. FINANCIAL REPORT(S): Monthly.financial statements should be included for the report period. All records must be for the overall financial activity of the agency. Grant activity or separate program financial documentation may be added, but is not acceptable in lieu of complete financial statements. An income and expenditures statement which itemizes line -item expenses and a balance sheet need to be included along with any other information necessary to reflect the total "operating budget" of the agency. 3. REPORT OF EXPENDITURE OF CITY FUNDS: According to form provided by HRC. 4. STATISTICAL SURVEY: Should include number of clients served, city of origin, nature of services provided and any other statistics regularly kept by the agency. The total number of clients served should also be broken down by type of service provided, if there is a range of services available rather than a straight "package ". For example, if a client could receive food, lodging and gas or just food, the number of recipients for each type of service should be indicated as well as the total number of people served. 5. BOARD OF DIRECTORS: Minutes for meetings held during the reporting period and notification of meeting dates should be included. 6. FINAL REPORT: It is critical that this report be recieved within one month after the close of the City's fiscal year. (July 31) This should be a brief cummulative report of the year's events, including a synopsis of services provided, an overall goal's assessment, and a year end financial report of expenditure of City funds. r C. RESOLUTION NO. 6271 (1987 Series) A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO APPROVING AN AGREEMENT BETWEEN THE CITY. AND CASA SOLANA, INC, TO PROVIDE SIX THOUSAND DOLLARS ($6,000.00) FOR SERVICES PROVIDED BETWEEN JULY 1, 1987 AND JUNE 30, 1988 BE IT RESOLVED by the Council of the City of San Luis Obispo as follows: SECTION 1. That certain agreement, attached hereto and marked Exhibit "A" and incorporated herein by reference, between the City of San Luis Obispo and Casa Solana. SECTION 2. The City Clerk shall furnish a copy of this resolution and a copy of the executed agreement approved by it to: Casa Solana, Human Relations Commission, and City's Finance Director. On motion of Councilwoman Rappa , seconded by Councilwoman Dnva37 and on the following roll call vote: AYES: Councilmembers Rappa, Dovey, Griffin and Mayor Dunin NOES: None ABSENT: Councilman Settle the foregoing resolution was passed and adopted this 21st day of .T„1 1987. AT ST Pam la Voges, City b erk vlaVor Ron unin APPROVED: istrative Officer City nance Director R 6271 • o AGREEMENT THIS AGREEMENT, dated July 1, 1987, for the convenience of the parties hereto, is between the CITY OF SAN LUIS OBISPO, a chartered municipal corporation (referred to herein as "City ") and CASA SOLANA, INC., a nonprofit corporation (referred to herein as "Casa Solana "). WITNESSETH: WHEREAS, Casa Solana has requested City to contribute to a program to provide a residential treatment program for alcoholic women, said programs as more fully described in Exhibit "B" attached hereto and WHEREAS, said services will be available to residents of the City, thereby serving both a public and municipal purpose: NOW, THEREFORE, City and Casa Solana, for and in consideration of the mutual benefits, promises, and agreements set forth herein, do agree as follows: 1. Casa Solana agrees to make its services as described in Exhibit "B" and incorporated herein, available to residents of the City of San Luis Obispo on a regular basis for the period July 1, 1987 through June 30, 1988. 2. Casa Solana will provide the City with periodic summary reports and a final report, describing the type and quantity of services and listing funds received by Casa Solana from other sources. Said reports shall be in the form of Exhibit "C ", attached hereto and incorporated herein, or in such form as shall be approved by the Human Relations Commission or its staff. 3. Casa Solana and all of its agents, representatives, or participants in any manner in the performance of Casa Solana's obligations and duties hereunder shall be employees, independent contractors, or volunteers for Casa Solana and shall not for any purposes be considered employees or agents of the City. 4. Casa Solana agrees to hold City harmless, and to defend City against, from and in any claim, action, proceeding or hearing wherein the allegation charging liability on the part of the City as a result of any act of omission, negligent or otherwise, of Casa Solana. 5. City agrees to pay Casa Solana a onetime only grant, of the sum of Six Thousand Dollars, ($6,000.00), payable in twelve monthly payments, or if deemed appropriate, in any such manner as shall be approved by the Human Relations Commission or its staff.. 6. The City Council may by motion terminate this agreement at its sole discretion after a public hearing and upon ten (10) days written notice to Casa Solana. Said termination shall be effective 30 days after City mails notice of termination of the agreement to Casa Solana. Any funds not paid pursuant to paragraph 5, above, shall revert to City upon said termination. • O AGREEMENT CASA SOLANA FISCAL YEAR 87 -88 PAGE 2 7. For purposes of notice under this agreement, all notices shall be considered effective upon being sent by certified mail to the following addresses: CITY: CASA SOLANA: City Clerk Casa Solana PO Box 8100 383 So. 13th Street San Luis Obispo, Ca. Grover City, Ca. 94303 -8100 93433 IN WITNESS WHEREOF, the parties hereto have executed this Agreement by their proper officers duly authorized: Casa(SSolana, A Cal�1, / nia Corporation: By :l1til Attest: CITY OF SAN LUIS OBISPO: ayor Ron unin ATTEST: _ V _ City Clerk Pamela V tr s CExhibit B _sessions, vocational counseling, recovery goal planning and spiritual discussions. III. PROGRAM OBJECTIVES PROGRAM PHILOSOPHY The philosophy underlying the creation and existence of Casa Solana, Inc.a home for recovery for alcoholic women, have unique needs which are not being addressed by any other rehabilitatiove system, either private or public, in San Luis Obispo County. GOALS A. The primary goal of Casa Solana,Inc. program is to assist each resident in attaining a sat- isfying, autonomous life, free from alcochol dependency. B. The second goal is to offer the women alcoholics of San Luis Obispo County a warm, supportive atmosphere is which to recover and discover themselves. OBJECTIVES 30% of the residents who successfully complete the program will be referred to vocation train- ing or will become gainfully employed. 60% of all women who are admitted will complete the 45 day program. 80% of residents who have legal or court actions will begin to resolve them during residency. All residents will be encouraged to continue Alcoholic Anonymous attendance. 100% of the residents who complete 45 day pri- mary program will be referred to Sunshine Women support group as well as those who complete the Support Phase. IV. METHODOLOGY Any woman, eighteen years of age or older, whose drinking of alcohol is causing problems in any aspect of her life is welcome at Casa Solana regardless of race, color, religion, creed or national orgin. (3) I 1o111 ► I city of sAn leis oBispo liiN990 Palm Street /Post Office Box 8100 • San Luis Obispo, CA 93403 -8100 AGENCY PERIODIC REPORT FORMAT SPECIFIC GUIDELINES Periodic reports shall be due as specified on an agency -by- agency basis. Reports shall consist of the following for the preceding period: 1. ADMINISTRATOR'S REPORT: Brief synopsis of the activities for the reporting period. This should include a statement describing activities, services provided, meetings held, publicity generated, etc. and any changes in the program that have occurred during the report period. 2. FINANCIAL REPORT(S): Monthly financial statements should be included for the report period. All records must be for the overall financial activity of the agency. Grant activity or separate program financial documentation may be added, but is not acceptable in lieu of complete financial statements. An income and expenditures statement which itemizes line -item expenses and a balance sheet need to be included along with any other information necessary to reflect the total "operating budget" of the agency. 3. REPORT OF EXPENDITURE OF CITY FUNDS: According to form provided by HRC. 4. STATISTICAL SURVEY: Should include number of clients served, city of origin, nature of services provided and any other statistics regularly kept by the agency. The total number of clients served should also be broken down by type of service provided, if there is a range of services available rather than a straight "package ". For example, if a client could receive food, lodging and gas or just food, the number of recipients for each.type of service should be indicated as well as the total number of people served. 5. BOARD OF DIRECTORS: Minutes for meetings held during the reporting period and notification of meeting dates should be included. 6. FINAL REPORT: It is critical that this report be recieved within one month after the close of the City's fiscal year. (July 31) This should be a brief cummulative report of the year's events, including a synopsis of services provided, an overall goal's assessment, and a year end financial report of expenditure of City funds. r RESOLUTION NO. 6270 (1987 Series) A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO APPROVING AN AGREEMENT BETWEEN THE CITY AND FAMILY SERVICES CENTER TO PROVIDE FOUR THOUSAND TWO HUNDRED DOLLARS ($ 4,200.00) FOR SERVICES PROVIDED BETWEEN JULY 1, 1987 AND JUNE 30, 1988. BE IT RESOLVED by the Council of the City of San Luis Obispo as follows: SECTION 1. That certain agreement, attached hereto and marked Exhibit "A" and incorporated herein by reference, between the City of San Luis Obispo and Family Services Center. SECTION 2. The City Clerk shall furnish a copy of this resolution and a copy of the executed agreement approved by it to: Family Services Center, Human Relations Commission, and City's Finance Director. On motion of Councilwoman Rappa , seconded by and on the following roll call vote: AYES: Councilmembers Rappa, Dovey, Griffin and Mayor Dunin NOES: None ABSENT: Councilman Settle the foregoing resolution was passed and adopted this 21st day of July 1987. ATTEST: Pam la Voges, Cit Clerk ayor Ron Dunin APPROVED: nistrative Officer City Attoifty ce Director R 6270 0 0 AGREEMENT THIS AGREEMENT, dated .July 1, 1987, for the convenience of the parties hereto, is between the CITY OF SAN LUIS OBISPO, a chartered municipal corporation (referred to herein as "City ") and FAMILY SERVICES CENTER, INC., a nonprofit corporation (referred to herein as "Family Services Center "). WI TNF.SSETH : WHEREAS, Family Services Center has requested City to contribute to a program to provide short term crisis counseling, said program as more fully described in Exhibit "B" attached hereto and WHEREAS, said services will be available to residents of the City, thereby serving both a public and municipal purpose: NOW. THEREFORE, City and Family Services Center, for and in consideration of the mutual benefits, promises, and agreements set forth herein, do agree as follows: 1. Family Services Center agrees to make its services as described in Exhibit "B" and incorporated herein, available to residents of the City of San Luis Obispo on a regular basis for the period July 1, 1987 through June 30, 1988. 2. Family Services Center will provide the City with periodic summary reports and a final report, describing the type and quantity of services and listing funds received by Family Services Center from other sources. Said reports shall be in the form of Exhibit "C ", attached hereto and incorporated herein, or in such form as shall be approved by the Human Relations Commission or its staff. 3. Family Services Center and all of its agents, representatives, or participants in any manner in the performance of Family Services Center's obligations and duties hereunder shall be employees, independent contractors, or volunteers for Family Services Center and shall not for any purposes be considered employees or agents of the City, 4. Family Services Center agrees to hold City harmless, and to defend City against, from and in any claim, action, proceeding or hearing wherein the allegation charging liability on the part of the City as a result of any act of omission, negligent or otherwise, of Family Services Center. 5. City agrees to pay Family Services Center a onetime only grant, of the sum of Four Thousand Two Hundred Dollars, ($4,200.00), to be used as described in Exhibit B., payable in twelve monthly payments, or if deemed appropriate, in any such manner as shall be approved by the Human Relations Commission or its staff. 6. The City Council may by motion terminate this agreement at its sole discretion after a public hearing and upon ten (10) days written notice to Family Services Center. Said termination shall be effective 30 days after City mails notice of termination of the agreement to Family Services Center. Any funds not paid pursuant to paragraph 5, above, shall revert to City upon said termination. 0 0 AGREEMENT FAMILY SERVICES CENTER FISCAL YEAR 87 -88 PAGE 2 7. For purposes of notice under this agreement, all notices shall be considered effective upon being sent by certified mail to the following addresses: CITY: FAMILY SERVICES CENTER: City Clerk Family Services Center PO Box 8100 1160 Marsh Street. San Luis Obispo, Ca. San Luis Obispo, Ca. 94303 -8100 93401 IN WITNESS WHEREOF, the parties hereto have executed this Agreement by their proper officers duly authorized: Family Services Center, A California Corporation: By: _ CiNZ� k X56 Attest: CITY OF SAN LUIS OBISPO: ayor Ron Dunin ATTEST: CitV Clerk Pamela o es ® Exhibit B O METHODOLOGY Family Services Center operates with the guidance of 10 Board members, the services of 20 professional licensed counselors and the administration of a .75 -time director. New this year is the position of a part -time (1 hr. /wk.) evaluation coordinator who contacts clients one month after their counseling services have been completed to follow -up their cases and to evaluate their counselors and the agency. This will be an on -going process, so that any potential problems with a certain counselor or the agency will quickly come to the attention of the Board of Directors.. We rent_. an off -ice accessible to the Obispo. Office hours are 8:30 to 2:30 appointment only, is scheduled from Weekdays (though evening hours are machine collects calls '24 hours a i need immediate assistance to Hotline. handicapped in San Luis weekdays. Counseling, by 7:00 a.m. to 9:00 p.m. scarce). Our answering lay and refers those who Clients telephone to arrange an intake appointment; which is free of charge. If the client's situation is appropriate for Family Services Center counseling, the director will then assign the client to a counselor on the basis of availability / and likely rapport. The counselor will then contact the client V/ to schedule appointments. Sessions are usually one hour long, once a week, for one up to eight weeks. A month after the client has terminated counseling, the evaluation coordinator calls the client to request feedback on the agency's services. Warm Line callers with parenting questions leave their first names and telephone-numbers with the director, who arranges to have a counselor return the call within 24 hours. Counseling information and referrals, are suggested according to each client's need by the director. Monthly caseload reports document the number of referrals, Warm Line calls, new and continued cases; counselor and Board volunteer hours; the number of people served and each one's sex, minority status, town of residence, referral source and /or referral given, and type of counseling received. Each monthly financial report also shows year -to -date figures on income, expenses and assets. Decisions on management and policy are recorded in Board meeting minutes, and news is issued in monthly newsletters. Copies of all of these reports, are forwarded each month to the Human Relations Commission. F.S.C. belongs to the San Luis Obispo Chamber of Commerce, Social Services Coordinating Council, and has a seat on the County Justice Subvention System Program Advisory Board. We cooperate with many other service agaencies such as Hotline, County Mental Health, Social Services Department, E.O.C_, Women's Resource Center, San Luis Obispo Psychological Association, Hospice, R.S.V.P. and many more. • � LJ RESOLUTION NO. 6269 (1987 Series) A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO APPROVING AN AGREEMENT BETWEEN THE CITY AND TRANSITIONS TO PROVIDE FOUR THOUSAND FIVE HUNDRED DOLLARS ($4,500.00) FOR SERVICES PROVIDED BETWEEN JULY 1, 1987 AND JUNE 30, 1988 BE IT RESOLVED by the Council of the City of San Luis Obispo as follows: SECTION 1. That certain agreement, attached hereto and marked Exhibit "A" and incorporated herein by reference, between the City of San Luis Obispo and Transitions. SECTION 2. The City Clerk shall furnish a copy of this resolution and a copy of the executed agreement approved by it to: Transitions, Human Relations Commission, and City's Finance Director. On motion of Councilwoman Rappa , seconded by Councilwoman Dovey and on the following roll call vote: AYES: Councilmembers Rappa, Dovey, Griffin and Mayor Dunin NOES: None ABSENT: Councilman Settle the foregoing resolution was passed and adopted this 21st day of July 1987. ATT T: ® • Pam a Voges, City 0 erk ayor Ron Dunin APPROVED: inistrative Officer R 6269 • o AGREEMENT THIS AGREEMENT, dated July 1, 1987, for the convenience of the parties hereto, is between the CITY OF SAN LUIS OBISPO, a chartered municipal corporation (referred to herein as "City ") and SAN LUIS OBISPO TRANSITIONS, INC., a nonprofit corporation (referred to herein as "Transitions "). WITNESSETH: WHEREAS, Transitions has requested City to contribute to a program to provide a residential and psychiatric services program for the mentally ill, said programs as more fully described in Exhibit "B" attached hereto and WHEREAS, said services will be available to residents of the City, thereby serving both a public and municipal purpose -: NOW, THEREFORE, City and Transitions, for and in consideration of the mutual benefits, promises, and agreements set forth herein, do agree as follows: 1. Transitions agrees to make its services as described in Exhibit "B" and incorporated herein, available to residents of the City of San Luis Obispo on a regular basis for the period July 1, 1987 through June 30, 1988. 2. Transitions will provide the City with periodic summary reports and a final report, describing the type and quantity of services and listing funds received by Transit -ions from other sources. Said reports shall be in the form of Exhibit "C ", attached hereto and incorporated herein, or in such form as shall be approved by the Human Relations Commission or its staff. 3. Transitions and all of its agents, representatives, or participants in any manner in the performance of Transitions's obligations and duties hereunder shall be employees, independent contractors, or volunteers for Transitions and shall not for any purposes be considered employees or agents of the City. 4. Transitions agrees to hold City harmless, and to defend City against, from and in any claim, action, proceeding or hearing wherein the allegation charging liability on the part of the City as a result of any act of omission, negligent or otherwise, of Transitions. 5. City agrees to pay Transitions a onetime only grant, of the sum of Four Thousand Five Hundred Dollars, ($4,500.00), payable in twelve monthly payments, or if deemed appropriate, in any such manner as shall be approved by the Human Relations Commission or its staff. 6. The City Council may by motion terminate this agreement at its sole discretion after a public hearing and upon ten (10) days written notice to Transitions. Said termination shall be effective 30 days after City mails notice of termination of the agreement to Transitions. Any funds not paid pursuant to paragraph 5, above, shall revert to City upon said termination. 0 AGREEMENT TRANSITIONS FISCAL YEAR 87 -88 PAGE; 2 7. For purposes of notice under this agreement, all notices shall be considered effective upon being sent by certified mail to the following addresses: CITY: City Clerk PO Box 8100 San Luis Obispo, 94303 -8100 TRANSITIONS: Transitions P.O. Box 694 Ca. San Luis Obispo, Ca. 93406 IN WITNESS WHEREOF, the parties hereto have executed this Agreement by their proper officers duly authorized: Transitions, A California Corporation: Attest: CITY OF SAN LUIS OBISPO: e � ayor Ron Dunin ATTEST: Ci Clerk Pamela tges 0 Exhibit tS O IV. METHODOLOGY Step One: Transitions will obtain a conditional use permit with the City of San Luis Obispo Planning Commission (the use permit is being applied for at the time of this writing) to increase the capacity of its existing program from six to eight beds. The program is currently housed in a six - bedroom, 2800 sq. ft. residence in an R -2 zone. Transitions has already received approval from the California State Community Care Licensing Division of Social Services to increase the capacity of the facility to eight upon receipt of the use permit. Step Two: Transitions will hire a half -time staff person (20 hrs. per week) who will be responsible for networking with other social service agencies to identify and receive appropriate homeless or risk of becoming homeless persons who can benefit from our support and assessment services. We anticipate all referrals to come from.the City of San Luis Obispo. Networking would include Community Mental Health, Police Dept., Human Relations, Salvation Army, People's Kitchen and any other appropriate agency. This staff person will also work within the facility as part of the staff team concept. Step Three:Transitions will purchase all items mentioned in the budget proposal to adequately furnish the additional two -bed capacity. It is Transitions intent to implement all steps during the month of July, 1987. Transitions would anticipate receiving clients no later than August, 1987 and would propose to offer quarterly reports to the H.R.C. staff as to the progress of the project. Transitions believes that the key to the success of this project lies in the continued coordination with all appropriate human services agencies. OExhibit ► ��n�e�IIIIIIbNIIIIIIIIIIIIIhloillilliIII IIIII cit of sAn luis oBis y wage po 990 Palm Street /Post Office Box 8100 • San Luis Obispo, CA 93403 -8100 AGENCY PERIODIC REPORT FORMAT SPECIFIC GUIDELINES Periodic reports shall be due as specified on an agency -by- agency basis. Reports shall consist of the following for the preceding period: 1. ADMINISTRATOR'S REPORT: Brief synopsis of the activities for the reporting period. This should include a statement describing activities, services provided, meetings held, publicity generated, etc. and any changes in the program that have occurred during the report period. 2. FINANCIAL REPORT(S): Monthly financial statements should be included for the report period. All records must be for the overall financial activity of the agency. Grant activity or separate program financial documentation may be added, but is not acceptable in lieu of complete financial statements. An income and expenditures statement which itemizes line -item expenses and a balance sheet need to be included along with any other information necessary to reflect the total "operating budget" of the agency. 3. REPORT OF EXPENDITURE OF CITY FUNDS: According to form provided by HRC. 4. STATISTICAL_SURVEY: Should include number of clients served, city of origin, nature of services provided and any other statistics regularly kept by the agency. The total number of clients served should also be broken down by type of service provided, if there is a range.of services available rather than a straight "package ". For example, if a client could receive food, lodging and gas or just food, the number of recipients for each type of service should be indicated as well as the total number of people served. 5. BOARD OF DIRECTORS: Minutes for meetings held during the reporting period and notification of meeting dates should be included. 6. FINAL REPORT: It is critical that this report be recieved within one month after the close of the City's fiscal year. (July 31) This should be a brief cummulative report of the year's events, including a synopsis of services provided, an overall goal's assessment, and a year end financial report of expenditure of City funds. RESOLUTION NO. 6268 (1987 Series) A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO APPROVING AN AGREEMENT BETWEEN THE CITY AND AMERICAN RED CROSS, TO PROVIDE TEN THOUSAND DOLLARS ($10,000.00) FOR SERVICES PROVIDED BETWEEN JULY 1, 1987 AND JUNE 30, 1988 BE IT RESOLVED by the Council of the City of San Luis Obispo as follows: SECTION 1. That certain agreement, attached hereto and marked Exhibit "A" and incorporated herein by reference, between the City of San Luis Obispo and Red Cross. SECTION 2. The City Clerk shall furnish a copy of this resolution and a copy of the executed agreement approved by it to: Red Cross, Human Relations Commission, and City's Finance Director. On motion of Councilwoman Rappa , seconded by Councilwoman Davey and on the following roll call vote: AYES: Councilmembers Rappa, Dovey, Griffin and Mayor Dunin NOES: None ABSENT: Councilman Settle the foregoing resolution was passed and adopted this 21st day of July , 1987. ATT T. � 9 Pam a Voges, City b erk on Dunin APPROVED: City At R --6268 AGREEMENT 0 THIS AGREEMENT, dated July 1, 1987, for the convenience of the parties hereto, is between the CITY OF SAN LUIS OBISPO, a chartered municipal corporation (referred to herein as "City") and AMERICAN RED CROSS, a nonprofit corporation (referred to herein as "Red Cross "). WITNESSETH: WHEREAS, Red Cross has requested City to contribute to a.program to provide emergency assistance to victims of disaster, said programs as more fully described in Exhibit "B" attached hereto and WHEREAS, said services will be available to residents of the City, thereby serving both a public and municipal purpose: NOW, THEREFORE, City and Red Cross, for and in consideration of the mutual benefits, promises, and agreements set forth herein, do agree as follows: 1. Red Cross agrees to make its services as described in Exhibit "B" and incorporated herein, available to residents of the City of San Luis Obispo on a regular basis for the period July 1, 1987 through June 30, 1988. 2. Red Cross will provide the City with periodic summary reports and a final report, describing the type and quantity of services and listing funds received by Red Cross from other sources. Said reports shall be in the form of Exhibit "C ", attached.hereto and incorporated herein, or in such form as shall be approved by the Human Relations Commission or its staff. of its agents, representatives, or participants in 3. Red Cross and all any manner in the performance of Red Cross's obligations and duties hereunder shall be employees, independent contractors, or volunteers for Red Cross and shall not for any purposes be considered employees or agents of the City. 4. Red Cross agrees to hold City harmless, and to defend City against, from and in any claim, action, proceeding or hearing wherein the allegation charging liability on the part of the City as a result of any act of omission, negligent or otherwise, of Red Cross. 5. City agrees to pay Red Cross a onetime only grant, of the sum of Ten Thousand Dollars, ($10,000.00), payable in twelve monthly payments, or if deemed appropriate, in any such manner as shall be approved by the Human Relations commission or its staff. 6. The City Council may by motion terminate this agreement at its sole discretion after a public hearing and upon ten (10) days written notice to Red Cross. Said termination shall be effective 30 days after City mails notice of termination of the agreement to Red Cross. Any funds not paid pursuant to paragraph 5, above, shall revert to City upon said termination. it ,;l1 { Ui C' AGREEMENT RED CROSS FISCAL YEAR 87 -88 PAGE 2 7. For purposes of notice under this agreement, all notices shall be considered effective upon being sent by certified mail to the following addresses: CITY: RED CROSS: City Clerk Red Cross PO Box 8100 1230 Marsh Street San Luis Obispo, Ca. San Luis Obispo, Ca. 94303 -8100 93401 IN WITNESS WHEREOF, the parties hereto have executed this Agreement by their proper officers duly authorized: Red Cros , A California Corporation: By: /--� �' r, Attes CITY OF SAN LUIS OBISPO: _ 0 ayor Ron Dunin e ATTEST: City Jerk Pamela Vo � o Exhibit B III. PROGRAM OBJECTIVES The PRIMARY OBJECTIVE for purchase of a service headquarters is to be better able to provide efficient, meaningful, necessary services. When the $180,000 GOAL is reached, the people who support and utilize Red Cross services will have a debt free service . headquarters. Costly rent or loan payments reduce the dollars . available for direct services. As the demand for services increases and some sources of funds decrease, a debt free service headquarters will off -set some of the increased need. A debt free service headquarters means donations to the Chapter will go toward DIRECT services. The $10,000 from the City of San Luis Obispo will be used toward reaching the total capital fund goal. With no estimated increase in SLO City residents utilizing Red Cross Services, 3504 residents will continue to need services. The centrally located service headquarters is especially accessible to those SLO residents. The SLO Firemen's Association donated $500 (individual members donated an additional $280) to support the Capital Fund campaign. Individuals from the Association also donated the labor to re -wire the electrical system. It is expected that the goal will be reached in August, 1987. A golf tournament is being planned for that month. Other special events and fund requests are. planned to conclude prior to August. Exhibit C n city of saw loos OBISPO 990 Palm Street/Post off Ice Box 8100 * San Luis Obispo, CA 93403-8100 AGENCY PERIODIC REPORT FORMAT SPECIFIC GUIDELINES Periodic reports shall be due as specified on an agency -by- agency basis. Reports shall consist of the following for the preceding period: 1. ADMINISTRATOR'S REPORT: Brief synopsis of the activities for the reporting period. This should include a statement describing activities, services provided, meetings held, publicity generated, etc. and any changes in the program that have occurred during the report period. 2. FINANCIAL REPORT(S): Monthly financial statements should be included for the report period. All records must be for the overall financial activity of the agency. Grant activity or separate program financial documentation may be added, but is not acceptable in lieu of complete financial statements. An income and expenditures statement which itemizes line -item expenses and a balance sheet need to be included along with any other information necessary to reflect the total "operating budget" of the agency. 3. REPORT OF EXPENDITURE OF CITY FUNDS: According to form provided by HRC. 4. STATISTICAL SURVEY: Should include number of clients served, city of origin, nature of services provided and any other statistics regularly kept by the agency. The total number of clients served should also be broken down by type of service provided, if there is a range of services available rather than a straight "package ". For example, if a client could receive food, lodging and gas or just food, the number of recipients for each type of service should be indicated as well as the total number of people served.. 5. BOARD OF DIRECTORS: Minutes for meetings held during the reporting period and notification of meeting dates should be included. 6. FINAL REPORT: It is critical that this report be recieved within one month after the close of the City's fiscal year. (July 31) This should be a brief cummulative report of the year's events, including a synopsis of services provided, an overall goal's assessment, and a year end financial report of expenditure of City funds. L C. C7 RESOLUTION NO. 6267 (1987 Series) A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO APPROVING AN AGREEMENT BETWEEN THE CITY AND CENTRAL COAST COMMISSION FOR SENIOR CITIZENS TO PROVIDE THREE THOUSAND SEVEN HUNDRED AND FIFTY DOLLARS ($3,750.00) FOR SERVICES PROVIDED BETWEEN JULY 1, 1987 AND JUNE 30, 1988 BE IT RESOLVED by the Council of the City of San Luis Obispo as follows: SECTION 1. That certain agreement, attached hereto and marked Exhibit "A" and incorporated herein by reference, between the City of San Luis Obispo and Central Coast Commission for Senior Citizens. SECTION 2. The City Clerk shall furnish a copy of this resolution and a copy of the executed agreement approved by it to: Central Coast Commission for Senior Citizens, Human Relations Commission, and City's Finance Director. On motion of Councilwoman Rappa , seconded by Councilwoman Dovey and on the following roll call vote: AYES: Councilmembers Rappa, Dovey, Griffin and Mayor Dunin NOES: None ABSENT: Councilman Settle the foregoing resolution was passed and adopted this 21st day of July 1987. ATTEST: ..iii Pa la Voges evoTayor Ron Dunin APPROVED: v ty A inistrative Officer City At Finance Director R 6267 C • AGREEMENT THIS AGREEMENT, dated July 1, 1987, for the convenience of the parties hereto. is between the CITY OF SAN LUIS OBISPO, a chartered municipal corporation (referred to herein as "City ") and CENTRAL COAST COMMISSION FOR SENIOR CITIZENS, a nonprofit corporation (referred to herein as "Commission for Senior Citizens "). WITNESSETH: WHEREAS. Commission for Senior Citizens has requested City to contribute to a program to provide volunteer services and recognition in the RSVP, Caring Callers and Senior Nutrition programs, said programs as more fully described in Exhibit "B" attached hereto and WHEREAS, said services will be available to residents of the City, thereby serving both a public and municipal purpose: NOW, THEREFORE, City and Commission for Senior Citizens, for and in consideration of the mutual benefits, promises, and agreements set forth herein, do agree as follows: 1. Commission for Senior Citizens agrees to make its services as described in Exhibit "B" and incorporated herein, available to residents of the City of San Luis Obispo on a regular basis for the period July 1, 1987 through June 30, 1988. 2. Commission for Senior Citizens will provide the City with periodic summary reports and a final report, describing the type and quantity of services and listing funds received by Commission for Senior Citizens from other sources. Said reports shall be in the form of Exhibit "C ", attached hereto and incorporated herein, or in such form as shall be approved by the Human Relations Commission or its staff.- 3. Commission for Senior Citizens and all of its agents, representatives, or participants in any manner in the performance of Commission for Senior Citizens's obligations and duties hereunder shall be employees, independent contractors, or volunteers for Commission for Senior Citizens and shall not for any purposes be considered employees or agents of the City. 4. Commission for Senior Citizens agrees to hold City harmless, and to defend City against, from and.in any claim, action, proceeding or hearing wherein the allegation charging liability on the part of the City as a result of any act of omission, negligent or otherwise. of Commission for Senior Citizens. 5. City agrees to pay Commission for Senior Citizens a onetime only grant, of the sum of Three Thousand Seven Hundred and Fifty Dollars, ($3,750.00), to be used as described in Exhibit B., two thousand ($2,000.00) to be used for the RSVP program, seven hundred and fifty ($750.00) to be used for the Caring Callers program, and one thousand ($ 1,000.00) to be used for the Senior Nutrition program, payable in twelve monthly payments, or if deemed appropriate, in any such manner as shall be approved by the Human Relations Commission or its staff. Sul:;' i)J r jJ W AGREEMENT COMMISSION FOR SENIOR CITIZENS FISCAL YEAR 87 -88 PAGE 2 6. The City Council may by motion terminate this agreement at its sole discretion after a public hearing and upon ten (10) days written notice to Commission for Senior Citizens. Said termination shall be effective 30 days after City mails notice of termination of the agreement to Commission for Senior Citizens. Any funds not paid pursuant to paragraph 5, above, shall revert to City upon said termination. 7. For purposes of notice under this agreement, all notices shall be considered effective upon being sent by certified mail to the following addresses: CITY: COMMISSION FOR SENIOR CITIZENS: City Clerk Commission for Senior Citizens PO Box 8100 122 C West E1 Camino San Luis Obispo, Ca. Santa Maria, Ca. 94303 -8100 93454 IN WITNESS WHEREOF, the parties hereto have executed this Agreement by their proper officers duly authorized: Commission for Senior Ci zens, A California Corporation: By: 4f r Attest: CITY OF SAN LUIS OBISPO: ATTEST: 9'r..j Ci y Clerk Pamela V es � Exhibit B I I I. PROGRAM OBJECTIVES, The objectives of the Senior Nutrition Program for the period July I , 1987 through June 30, 1988 are: 1. To provide 84,227 congregate meals to 850 senior citizens; 2 . To provide,65,908 home delivered meals to 350 senior citizens 3. To proyide.48 nutrition education presentations at cortgregete meal sites; and 4. To provide outreach services to 196 seniors through one - to-one contact and to provide outreach services to 500 senior citizens throes group presentations. IV. METHODOLOGY The methods to achieve the objectives for the outreach program are: A One part -time employee will be assigned to: I. Work 10 hours per week for three months ( September through November 1987 ). on the one- to-one portion of the Outreach P ian ; Z Develop an information brochure by July 30, 1987 ; 3..Make presentatiansat four senior, citizen organizations by November 1987 4. Recruit volunteers to assist in continuing outreach efforts by November 1987. B. Program Directbr wili 1. Monitor progress of the oitreech_efforts on a month Iv basis detail ing : a. the number of outreecn contacts b.the number of new clients Z Report progress to the Human Relations Commission in monthly reports .3.. Communicate with other social service. agencies in the City , as appropriate. It will be possible to measure the impact of the outreach effort by assessing the number of new seniors served as a result of the outreach one-to -one efforts. The impact of the general outreach will be difficult to assess directly. V. FUTURE FUNDING The Senior Nutrition Program is requesting S 3964. from the City of San Luis Obispo. This represents 0.7 % of the proposed annual operating budget for the program . The future funding for the Senior Nutrition Program is uncertain . During the past years Mere have been continued declines in monies available for-this service from the federal sources . While these will remain the main source of revenue they are declining in both actual dollars and constant dollars In order to meet the budget constraints the program has reduced staff time to bare banes. As a result there is no allowance in the site manager's time for direct outreach efforts. This year Is the first time that the Senior Nutrition Program has a waiting list. Yet there is a continue) need to advise the community of.the availability of this service There is aim the continual need to ensure'that the meals are targeted to those in greatest social and economic need. e. Grants- In - Aid Funding Request Central Coast Cwmission for senior Citizens Senior Nutrition program 0 Exhibit B 0 asssessment would be made during the regular contacts with the client (D) Reassessment- Caring Callers reevaluates the client's need for service regularly. This reassessment includes a review of the success of the match, client need for additional services and client satisfaction. The target population of the Caring Caller program is senior citizens , aged 60 or over, who are in greatest social or economic need. The target population is articulated in the Older American's Act Specifically, the program serves only senior citizens who are vulnerable and at risk of institutionalization or impairment - A Management Information System ( MIS )-has been used for the past several years for the collection of information regarding the programs funded through the Older Americans Act in California As a result it is possible to provide you with the following information. This information is based on the first six months of service in this fiscal year. Client Characteristics Percentage of Clients in greatest social need 989 in greatest economic need 85$ To date in this fiscai year a totai d i08 senior citizens have been served This results in a significant benefit to the community . 1. Ill. PROGRAM OBJECTIVES The objectives of the Caring Callers program for the next fiscal year are: * Provide 5200 hours of visiting services to 135 senior citizens; * Recruit and orient 35 -40 new volunteers; * Conduct four meetings of the Project Advisory Council ; * Provide Information regarding the Caring Callers program at ten ( 10) community meetings, events, or organizations; and * Develop and implement a fund raising plan. The unit of service for Caring Callers is visiting. The definition of visiting is : to visit a client to provide reassurance and comfort ( one hour). IV. METHODOLOGY The Caring Callers program serves as link between the volunteer and the client in the establishment of a friendly visiting service to the benefit of the patient In this capacity the Caring Callers program provides the important service of recruiting, training and supervising the volunteer in service to the homebound senior citizen . The methodology for the provision of the 6rsnts -in- Aid Funding Request Central Coast Commission for Senior Citizens ,CARING CALLERS I elk" Exhibit B II . PROBLEM STATEMENT / NEEDS ASSESSMENT The need for the Retired Senior Volunteer Program ( RSVP ) can be gauged in several manners. For the purpose of this application the need can be considered in the benefit that will accrue to the general community through the utilization of resources that otherwise would not have been available. RSVP represents the efforts to marshal] the untapped resources of the senior citizens population in service to the general community. Currently, RSVP stressfully channels the resources of over 600 senior citizens in service to the general community. The population projections for the San Luis Obispo area reveal a substantial increase in the growth of the senior citizens population in the past decade This growth is anticipated to continue . As a result RSVP provides a oast effective means to tap this resource for the local community. The costs of operating the RSVP are divided into two categories : Volunteer support expenses and volunteer expenses . Volunteer support expenses include such items as salaries, fringe benefits, staff travel, office rental and telephone service. Most of these costs are borne by the grant from ACTION. The funds from ACTION represent approximately 70 % of the total program budget Volunteer expenses include all casts necessary for the conduct of the grant project which are of direct benefit to the volunteer. Items such as volunteer recognition banquet, volunteer insurance, volunteer mileage reimbursement are included in volunteer expense. It is the volunteer expense portion of the budget for which local support is requested . The I otal volunteer expenses amount to 3 15,743. Local monies are used to support all of this expense . This grant will provide 19% of the total amount of volunteer expenses or 3 Z of the total operating budget for the program. S Application have also been made with other local organizations to secure the needed local funding. To date these include the County of San Luis Obispo, United Way of the Central Coast, City of Morro Bay, City of Pismo Beach, City of Arroyo Grande, and Southern California Gas Company. The City Grants -in -Aid funds will enable the program to continue its current level of services to the community. This entails service to 577 senior citizens who volunteer at over 147 community agencies serving the community. I I I . PROGRAM OBJECTIVES The objectives of the Retired Senior Volunteer Program for the period July I , 1987 through June 30, 1988 are: 1. To provide volunteer opportunities for an average of 550 persons, providing a total of 140,000 hours of service in the service period Z. To recruit, orient and place 85 new volunteers. (/ 3. To establish twelve (12 ) new stations for volunteers 4. To facilitate the operations of the RSVP Project Advisory Council , hold ten meetings and serve as resource in their preparation of the annual program evaluation. 5 . To conduct an annual public ceremony to provide recognition to the volunteers and those who support the program Grants - In - Aid funding Request Central Coast Commission for Senior Citizens Retired Senior Volunteer Progrom a. z ..r e CExhibit B M 6. To seek other local funding for program operations & to hold two fund raising events �— 7. To publicize the program in the community IV. METHODOLOGY Achievement of RSYP's purpose is facilitated by a coordinated use of resources of ACTION, the RSVP sponsor, and the community to fulfill the goals of RSVP which are to: a:.r. are: 3i ! ( i ) Develop a variety of opportunities for community service for older people willing to Mare their experience, abilities and skill for the betterment of their community and themselves; (2) Ensure that volunteer assignments are made consistent with the interests and abilities of the volunteers and the, needs of the community served ; (3) Ensure that volunteers are provided needed orientation, inservice instruction, individual support and supervision, and are given recognition for their volunteer service; (4) Provide reasonable opportunity for community and volunteer involvement and support in the development, operation and appraisal of the RSVP project; (5) Develop local support to supplement available federal resources, and ensure that program expenditures are 'incurred at the lowest possible cost consistent with effective operation of the project, as required try ACTION legislation; (6) Cooperate with agencies and organizations involved with the fields of aging and volunteerism ; (7) Develop a sound, locally - controlled senior volunteer program with continuing community support V. FUTURE FUNDING Retired Senior Volunteer Program is requesting $ 3,000. from the city of San Luis Obispo. This represents 3 X of the annual operating budget for the pragall. The application requests an increased level of support .'This is necessary to ensure the continued level of services with the anticipated toss of federal revenue sharing funds from the County of San Luis Obispo. RSVP has initiated a campaign to secure local funding to permit the continued level of service. This includes to date the following : renewal application to the United Way of the Central Chest, application to each city in the county, and reWests to Southern California Gas Company and local service clubs. The program plans to expand this aspect of program operation. Grants- In - Aid Funding Request Central Coast Commission for Senior Citizens Retired Ssaior delonteor Progreso Dwm d of 4 0 EXHIBIT C ► Ild�ll�ill811����i���II��IIII�IUIIIIIIIII II city of sAn tuis omspo 990 Palm Street /Post Office Box 8100 • San Luis Obispo, CA 93403 -8100 AGENCY PERIODIC REPORT FORMAT SPECIFIC GUIDELINES Periodic reports shall be due as specified on an agency -by- agency basis. Reports shall consist of the.following for the preceding period: 1. ADMINISTRATOR'S REPORT: Brief synopsis of the activities for the reporting period. Th,is should include a statement describing activities, services provided, meetings held, publicity generated, etc. and any changes in the program that have occurred during the report period. 2. FINANCIAL REPORT(S): Monthly financial statements should be included for the report period. All records must be for the overall financial activity of the agency. Grant activity or separate program financial documentation may be added, but is not acceptable in lieu of complete financial statements. An income and expenditures statement which itemizes line -item expenses and a balance sheet need to be included along with any other information necessary to reflect the total "operating budget" of the agency. 3. REPORT OF EXPENDITURE OF CITY_FUNDS: According to form provided by HRC. 4. STATISTICAL SURVEY: Should include number of clients served, city of origin, nature of services provided and any other statistics regularly kept by the agency. The total number of clients served should also be broken down by type of service provided, if there is a range of services available rather than a straight "package ". For example, if a client could receive food, lodging and gas or just food, the number of recipients for each type of service should be indicated as well as the total number of people served. 5. BOARD OF DIRECTORS: Minutes for meetings held during the reporting period and notification of meeting dates should be included. 6. FINAL REPORT: It is critical that this report be recieved within one month after the close of the City's fiscal year. (July 31) This should be a brief cummulative report of the year's events, including a synopsis of services provided, an overall goal's assessment, and a year end financial report of expenditure of City funds. RESOLUTION NO. 6266 (1987 Series) A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO APPROVING AN AGREEMENT BETWEEN THE CITY AND HOTLINE TO PROVIDE EIGHT THOUSAND FIVE HUNDRED DOLLARS ($8,500.00) FOR SERVICES PROVIDED BETWEEN JULY 1, 1987 AND JUNE 30, 1988 BE IT RESOLVED by the Council of the City of San Luis Obispo as follows: SECTION 1. That certain agreement, attached hereto and marked Exhibit "A" and incorporated herein by reference, between the City of San Luis Obispo and Hotline. SECTION 2. The City Clerk shall furnish a.copy of this resolution and a copy of the executed agreement approved by it to: Hotline, Human Relations Commission, and City's Finance Director. on motion of Councilwoman Rappa , seconded by Councilwoman Dovey and on the following roll call vote: AYES: Councilmembers Rappa, Dovey, Griffin and Ilayor Dunin NOES: None ABSENT: Councilman Settle the foregoing resolution was passed and adopted this ._21st day of jul)z_ 1987. ATT S /f/J�Ji A Pam la Voges, City lerk . on unin APPROVED: C A ministrative Officer City At rney finance Director R 6266 0 4 AGREEMENT THIS AGREEMENT, dated July 1, 1987, for the convenience of the parties hereto, is between the CITY OF SAN LUIS OBISPO, a chartered municipal corporation (referred to herein as "City ") and HOTLINE OF SAN LUIS OBISPO COUNTY, a nonprofit corporation (referred to herein as "Hotline "). WITNESSETH: WHEREAS, Hotline has requested City to contribute to a program to provide 24 hour crisis support and information and referral, said programs as more fully described in Exhibit "B" attached hereto and WHEREAS, said services will be available to residents of the City, thereby serving both a public and municipal purpose: NOW. THEREFORE, City and Hotline, for and in consideration of the mutual benefits, promises. and agreements set forth herein, do agree as follows: 1. Hotline agrees to make its services as described in Exhibit "B" and incorporated herein, available to residents of the City of San Luis Obispo on a regular basis for the period July 1, 1987 through June 30, 1988. 2. Hotline will provide the City with periodic summary reports and a final report, describing the type and quantity of services and listing funds received by Hotline from other sources. Said reports shall be in the form of Exhibit "C ", attached hereto and incorporated herein, or in such form as shall be approved by the Human Relations Commission or its staff. 3. Hotline and all of its agents, representatives, or participants in any manner in the performance of Hotline's obligations and duties hereunder shall be employees, independent contractors, or volunteers for Hotline and shall not for any purposes be considered employees or agents of the City. 4. Hotline agrees to hold City harmless, and to defend City against, from and in any claim, action, proceeding or hearing wherein the allegation charging liability on the part of the City as a result of any act of omission, negligent or otherwise, of Hotline. 5. City agrees to pay Hotline a onetime only grant, of the sum of Eight Thousand Five Hundred Dollars, ($8,500.00), payable in twelve monthly payments, or if deemed appropriate, in any such manner as shall be approved by the Human Relations Commission or its staff. 6. The City Council may by motion terminate this agreement at its sole discretion after a public hearing and upon ten (10) days written notice to Hotline. Said termination shall be effective 30 days after City mails notice of termination of the agreement to Hotline. Any funds not paid pursuant to paragraph 5, above, shall revert to City upon said termination. 1; AGREEMENT HOTLINE FISCAL YEAR 87 -88 PAGE 2 I ✓ 7. For purposes of notice under this agreement, all notices shall be considered effective upon being sent by certified mail to the following addresses: CITY: Hotline: City Clerk Hotline PO Box 8100 P.Q. Box 654 San Luis Obispo, Ca. San Luis Obispo. Ca. 94303 -8100 93406 IN WITNESS WHEREOF, the parties hereto have executed this Agreement by their proper officers duly authorized: Hotline, A California Corporation: By: � L� Attest: CITY OF SAN LUIS OBISPO: Mayor Ron Dunin ATTEST: R� --"- Cit Clerk Pamela oges Exhibit B III. PROGRAM OBJECTIVES The HOTLINE Board of Directors has developed the following goals and objectives to be implemented during fiscal year 1987 -38. SENIOR INFORMATION AND REFERRAL PROGRAM Reapply for Area Agency on Aging grant for FY87 -88 Conduct an annual fundraiser to meet 10% match required by AAA Recruit additional senior volunteers for Senior I &R Continue to co- produce the Senior Line radio talk show on KATY Conduct promotional publicity and outreach countywide Continue to assist in the production of Senior I &R directories VOLUNTEER RECTUITMENT Conduct additional volunteer recruitment drives \, Conduct "Volunteer.ism" campaigns with businessess countywide V Review additional screening tools for Volunteer Interviewing VOLUNTEER TRAINING PROGRAM Additional training for volunteers in the area of Information & Referral services Review and revise existing In- Office training program Develop procedures for monitoring and evaluation In- office training Research feasibility of obtaining college credit for HOTLINE training program Obtain accreditation from AAS and CAIRS CONTINUE TO CENTRALIZE INFORMATION & REFERRAL SERVICES Coordinate Information & Referral services with county /city libraries, employers and other appropriate agencies Compile and produce the Human Services Directory in conjunction with HRC staff Compile and produce countywide Support Group Directory CONTINUE TO OFFER 24 HOUR TELEPHONE NETWORK TO SOCIAL SERVICE AGENCIES Continue to evaluate requests from social service agencies requesting to utilize HOTLINE'S 24 hour telephone network RESEARCH FUTURE TELEPHONE SYSTEMS PUBLICITY /PUBLIC AWARENESS Establish speaker's bureau consisting of board and staff Develop new HOTLINE publicity materials Continue promotional and publicity campaigns TEEN OUTREACH Continued outreach to junior and senior high schools FUNDRAISING Expand the Bowl -A -Thou fundraiser 1 `i Exhibit C CA-W,. � SM W�S OB IiQ; 990 Palm Street/Post Office Box 8100 *San Luis Obispo, CA93403-8100 AGENCY PERIODIC REPORT.- FORMAT SPECIFIC GUIDELINES Periodic reports shall be due as specified on an agency -by- agency basis. Reports shall consist of the following for the preceding period: 1. ADMINISTRATOR'S REPORT: Brief synopsis of the activities for the reporting period.. This should include a statement describing activities, services provided, meetings held, publicity generated, etc. and any changes in the program that have occurred during the report period. 2. FINANCIAL REPORT(S): Monthly financial statements should be included for the report period. All records must be for the overall financial activity of the agency. Grant activity or separate program financial documentation may be added, but is not acceptable in lieu of complete financial statements. An income and expenditures statement which itemizes line -item expenses and a balance sheet need to be included along with any other information necessary to reflect the total "operating budget" of the agency. 3. REPORT OF EXPENDITURE OF CITY FUNDS: According to form provided by HRC. 4. STATISTICAL SURVEY: Should include number of clients served, city of origin, nature of services provided and any other statistics regularly kept by the agency. The total number of clients served should also be broken down by type of service provided, if there is a range of services available rather than a straight "package ". For example, if a client could receive food, lodging and gas or just food, the number of recipients for each type of service should be indicated as well as the total number of people served. 5. BOARD OF DIRECTORS: Minutes for meetings held during the reporting period and notification of meeting dates should be included. 6. FINAL REPORT: It is critical that this report be recieved within one month after the close of the City's fiscal year. (July 31) This should be a brief cummulative report of the year's events, including a synopsis of services provided, an overall goal's assessment, and a year end financial report of expenditure of City funds. tA �1� • ��`-�J ��� � G ���� RESOLUTION NO. 6265 (1987 Series) A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO AUTHORIZING STAFF TO PROCEED WITH CONSTRUCTION AND TRANSFERING MONEY FROM CAPITAL OUTLAY CRP APPROPRIATION WHEREAS, the City staff has prepared plans for "Creek Improvement Project- San . Luis Obispo Creek at Wastewater Treatment Plant, City Plan No. L -23H, and WHEREAS, the Engineer's estimate is $26,500.00, and WHEREAS, Zone 9 has budgeted $30,000.00 for this project,and WHEREAS, there is money available in the Capital Outlay CRP appropriation for this project to cover costs until Zone 9 reimbursement, NOW THEREFORE BE IT RESOLVED, the following items: 1. Authorize staff to proceed with construction. 2. Direct the Finance Director to transfer $30,000 from Capital Outlay CRP appropriation to Creek Improvement Project - San Luis Obispo Creek at Wastewater Treatment Plant (9806) for cost of construction and contingencies. On motion of Councilwoman Rappa , seconded by Councilwoman Dovey and on the following roll call vote: AYES: Councilmembers Rappa, Dovey, Griffin and Mayor Dunin NOES: None. ABSENT: Councilman Settle the foregoing Resolution was passed and adopted this 91 day of July , 1987. MAYOR RON DUNIN ATTES Lw\ b CITY AERK PAM VOG R 6265 Resolution No. 6265 (1987 Series) Page Two. APPROVED: ity A inistrative Officer City Att •ney finance Director i Public Works Director gwh3 /jO4rres O ��& o d'GrJ RESOLUTION No. 6264 (1987 Series) A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO AWARDING A CONTRACT AND TRANSFERING MONEY FROM SEWER FUND CRP APPROPRIATION WHEREAS, the City received bids for "Sewerline Improvement Project- Oakridge Easement, City Plan No. J -04R, and WHEREAS, the Engineer's estimate was $51,200.00, and WHEREAS, the low bid was received from Dennis O'Brien of Atascadero, California in the amount of $47,174.00,and WHEREAS, there is money available in the Sewer Fund CRP appropriation for this project, NOW THEREFORE BE IT RESOLVED, the following items: 1. Accept the low bid from Dennis O'Brien of Atascadero, California. 2. Authorize the Mayor to sign the contract on behalf of the city. 3. Direct the City Clerk to prepare the appropriate documents for signature by the successful bidder and the Mayor. 4. Direct the Finance Director to transfer $52,000 from Sewer Fund CRP appropriation to Sewer Main Reconstruction - Oakridge Easement (9780) for cost of construction and contingencies. On motion of Councilwoman Rappa , seconded by Councilwoman Dovey and on the following roll call vote: AYES: Councilmembers Rappa, Dovey, Griffin and Mayor Dunin NOES: None ABSENT: Councilman Settle R 6264 o Resolution No. 6264 (1987 Series) Page Two. the foregoing Resolution was passed and adopted this 21st day of July , 1987. r MAYOR RON DUNIN ATTEST: Qv-t. CITY CL RK PAM-MGE w ■ r r ■ » « a APPROVED: City A inistrative Officer City Att ey finance Director Public Works Director Project Manager gwh3 /jO4rres ��� o �� 0 �� Gj"��L ;-. :� RESOLUTION NO. 6263 (1987 Series) A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO ESTABLISHING A RESIDENTIAL PARKING PERMIT AREA ON WEEKDAYS AT THE EASTERNMOST PORTION OF FOOTHILL BOULEVARD INCLUDING HOMES NUMBERED 1327, 1328, 1332, 1335, 1339, 1345 AND 1351 FOOTHILL BOULEVARD WHEREAS, the Council of the City of San Luis Obispo considered establishment of a residential parking district at the easternmost portion of Foothill Boulevard; and WHEREAS, the Council considered staff reports and public comments; NOW THERFORE BE IT RESOLVED, the Council approves the establishment of a residential parking permit area for homes numbered 1327, 1328, 1332, 1335, 1339, 1345, and 1352 Foothill Boulevard during the hours of 8:00 A.M. and 5:00 P.M., Monday through Friday with the following findings: I. The area is predominantly residential. 2. The streets in the area are congested with vehicles parked by persons not residing in the area. 3• Limiting the parking of vehicles along the streets in the area to vehicles registered or controlled and exclusively used by persons residing in the area is necessary to preserve the quality of life of persons residing in the area. On motion of _Councilwoman Rappa , seconded by Councilwoman Dovey , and on the following roll call vote: AYES: Councilmembers Rappa, Dovey, Griffin, and Mayor Dunn NOES: None ABSENT: Councilman Settle R 6263 0 0 Resolution No. 6263 (1987 Series) Page Two. The foregoing resolution was passed and adopted this 21st day of July , 1987. w4f3 - —_ —® MAYOR RON DUNIN ATTES CITY LERK PAM V S w * r r * r * ■ APPROVED: City dministrative Officer City Att t ney i Public Works Director 4y , Engineer ch /foothill 'k-. C. D D. ,-.X RESOLUTION NO. 6262 (1987 Series) A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO APPROVING THE ATTACHED TRAFFIC ORDERS. BE IT RESOLVED by the Council of the City of San Luis Obispo as follows: The attached Traffic Work Orders for the period of April 1, 1987 through June 30, 1987 are hereby approved. On motion of Councilwoman Rappa seconded by Councilwoman T)nvpy and on the following roll call vote: AYES: Councilmembers Rappa, Dovey, and Griffin NOES: Mayor Dunin ABSENT: Councilman Settle the foregoing Resolution was passed and adopted this Div day of .Tilly 1987. OR RON DUNIN ATTEST: l 1 QL�V CITY tLERK PAM VO S APPROVED: w_ ty Adm'nistrative Officer City At%tbrney City 0 ineer lib3 /wr1 by R 6262 -�z JXL C 1 Gr6, -24;� z III I III II {{ IIII��II IIII II t` g MEETING DATE: I�IIIIIII Ilulh City Of SA .__ ...t1S OBISPO / July 215 1987 MIGS COUNCIL AGENDA REPORT ITCu2 FROM: David F. Romero Wayne A. Peters y Prepared by: Barbara Lynch - Public Works Director Citv Eaaineer_ ) Enaineerina Assistant /Traffic L�IL SUBJECT: Traffic Work Orders for the Period of April 1, 1987 through June 30, 1987. CAD RECOMMENDATION: Pass resolution approving Traffic Work Orders for the period of April 1, 1987 through June 30, 1987. BACKGROUND: The City Engineer has, over the past three months, issued work orders making changes to improve safety and operation of the street system. One -third of the work orders were in response to requests for red curb, one -third were signing requests, and the remaining one -third were changes in parking regulations and pavement markings. It has been Council's policy in the past to accept this report on a quarterly basis. This report satisfies this past policy. FISCAL IMPACT• Minor implementation costs associated with street maintenance. RECOMMENDATION• Pass resolution approving Traffic Work Orders for the period of April 1, 1987 through June 30, 1987. Completed Traffic Work Orders (April 1, 1987 - June 30. 1987) Available in the Council office for review bl4 /wrkord -3 lib3 /wrk by RESOLUTION NO. 6261 (1987 SERIES) A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO ACCEPTING BID AND AWARDING CONTRACT FOR MISSION PLAZA EXPANSION PROJECT AND APPROPRIATING ADDITIONAL FUNDS WHEREAS, the City Council hereby accepts the bid and authorizes the Mayor to sign a contract on behalf of the City for the following: PROJECT: Mission P1aza.Expansion CITY PLAN NO.: L03Y ENGINEER'S ESTIMATE: $260,000 FUND NO.: 966 BIDDER: H. D. Peterson BID AMT.: $326,072 NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of San Luis Obispo: 1. Directs the City Clerk to prepare the appropriate documents for signature by the successful bidder and the Mayor; and 2. The Finance Director is hereby directed to appropriate 1986 -87 unappropriated capital outlay funds to cover total construction cost of $358,600 including contingencies. On motion of Councilman Settle seconded by Councilwoman Rappa , and on the following roll call vote: AYES: Councilmembers Settle, Rappa, Dovey, Griffin and Mayor Dunin NOES: None ABSENT: done the foregoing resolution was passed and adopted this 7th day of ___July_, 1987. ATTEST: 0"', (J.-A City Clerk Pam oge , R 6261 Resolution No. 6261 (1987 Series) Page 2 APPROVED: City d ministrative Officer City. Attorney 9�//,4 "�Z_ - finance Director Community Development Director (�)I ..-- �� J. � /'`-/ 1'Jc�hC'G �� RESOLUTION NO. 6260 (1987 Series) Q A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO AUTHORIZING THE PURCHASE OF THE STENNER CANYON HYDRO ELECTRIC PLANT FROM FIRST NATIONAL BANK OF MINNEAPOLIS IN THE AMOUNT OF $1,574.000 AND TRANSFERRING $566.000 FROM THE EOUIPMENT REPLACEMENT RESERVE TO THE WATER FUND WHEREAS. the City has the option to purchase the Stenner lease from First National Bank of Minneapolis on .July 15. 1987 for $1.574.000: and WHEREAS, the Water Fund can obtain financing at lower interest rates of approximately 7.25% on a loan balance of $566.000: and WHEREAS. the Water Fund has available funds and reserves designated for the liouidation of the lease in the amount of $1.008.000: and WHEREAS. the Equipment Replacement Reserve has an approximate balance of $1,600,000. NOW THEREFORE, BE IT RESOLVED by the Council of the City of San Luis Obispo as follows: SECTION 1. The purchase of the Stenner Canyon Hydroelectric Plant from First National Bank of Minneapolis for $1,574.000 is hereby approved. SECTION 2. The City Director of Finance shall transfer Five Hundred Sixty- Six Thousand Dollars ($566,000.00) from the Equipment Replacement Reserve to the Water Fund. The City Clerk shall furnish a copy of this Resolution to the Director of Finance and the Utilities Manager. R 6260 Resolution No. 6260 Page 2. U On motion of Councilwoman Dovey . seconded by Councilman . and on the following roll call vote: AYES: Councilmembers Dovey, Griffin, Rappa and Settle NOES: Mayor Dunin ABSENT: None the foregoing Resolution was passed and adopted this 7th day of July . 1987. MAYOR RON DUNIN ATTEST: CIT CLERK PAMELA I&ES APPROVED: CITY A INISTRATTVE OFFICER CITY ATTORNEY = ^�7 CITY DIRECTOR OF �iNANCE CITY UTILITIES MANAGER /o�nd TIN 3 S G' 3 RESOLUTION NO. 6259 (1987 Series) A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO ACCEPTING PUBLIC PEDESTRIAN ACCESS EASEMENTS AND COVENANTS TO INSTALL PUBLIC IMPROVEMENTS FROM ROBERT S. AND AMY B. COCORES AND VISTA DE LA CIUDAD, A GENERAL PARTNERSHIP BE IT RESOLVED by the Council of the City of san Luis Obispo as follows: SECTION 1. Those certain agreements and easement deeds attached hereto marked Exhibits "A", "B ", "C" and "D" and incorporated herein by reference,. from Robert S. and Amy B. Cocores and Vista de la Ciudad, a General Partnership are hereby accepted and the Mayor is authorized to execute the same. SECTION 2. The City Clerk shall furnish a copy of this resolution and a copy of the executed covenants approved by it to: City Engineer, Robert S. & Amy B. Cocores, and Vista de la Ciudad, a General Partnership. On motion of Councilman Settle , seconded by _Councilwoman Rappa and on the following roll call vote: AYES: Councilmembers Settle, Rappa, Dovey and Mayor Dunin NOES: None ABSENT: Councilman Griffin the foregoing Resolution was passed and adopted this 7th day of July 1987 MAYOR RON DUNIN ATTEST: ps�. bZ ZX-* CIT CLERK PAM &GES R 6259 C Resolution No. 6259 (1987 Series) Page Two. APPROVED: C'ty A inistrative Officer City Attorney /- UL Community Development Director i-_,_ City Engineer j k4/ j en -aband jms • Exhibit A Recording Requested by City of San Luis Obispo WHEN RECORDED MAIL TO: City Clerk City of San Luis Obispo P. 0. Box 8100 San, Luis Obispo, CA 93403 -8100 APN 03- 663 -08 DEED OF EASEMENT FOR A VALUABLE CONSIDERATION, receipt of which is hereby acknowledged, Vista De La Ciudad, A General Partnership hereby GRANTS to the City.of San Luis Obispo An easement for public pedestrian access over a portion of.abandoned Leland Terrace right -of -way as shown on a map of the Buena Vista Addition to the City of San Luis Obispo recorded in Book A of Maps at page 47 in the Office of the San Luis Obispo County Recorder, State of California, described as follows: The southerly 5 feet of the westerly one half of the portion of said abandoned Leland Terrace lying northerly of the projected centerline of the - former Osos Street (now 'Jennifer St.) as shown on said map as it projects easterly across the right -of -way of said former Leland Terrace, all as shown graphically on attached exhibit A. Dated. June. 29, 1987 Notary for Partnership Signed VISTA DE LA CIUDAD, General Partnership By Sandra B. Gillespie /,,,,r / -I�� �z- Charmaine D. Lyman l � Neil M. Lyr4a.nj Dennis D. Law t Elizabetb M. Law, Trustee of the Dan Delton Law Trust hb4 /deed -2 jms ... c o e ®sAc® aSTATE OF CALIFORNIA COUNTY OF Sari LUIS Obispo � SS: , On this the 29th day of_JiMe 19-87, before me; the undersigned, a Notary Public in and for said State, personally appeared Sandra B ri 1 1 e-%ae ("_harma i nP n- T snnan _ NPi l M T j 13Y1 Dennis D- Laic and EliZabeth M Law Trircf-PP of t'h= DA r, _Taw Tr ist =- -------- - - - ---------------- r p personal) known to me or roved to me on the basis of satisfactory evidence to be the person S who FOR NOTARY SEAL OR STAMP executed the within instrument as t3� - 1 .�gri„n.c of ww h iers of the partnership that executed the within instniriient, and acknowledged to me that such partnership executed the same. WITNESS my hand and official seal., =NRNIA EAL / _ RNEY a Signature �/ / , lt1FORNU J URE N MCINERN Y -_ c+TM rch 23.1990 t. NOT TO 5CALE 7MM1F,r-R.S7- (A8AAJ 1) RHE . RL . y 0.5 OS S 77) k. 2 y v �_ �.DDirioiv I Cit AN A.-san luis oBispo M Department of Community Development 990 Palm Street /Post Office Box 321, Son Luls Obispo, CA 934011 N 15561 16LWJ lQi Ip PUBLIC pEDZ5TPIAN- -YI574- Ds" CIUD4,D 'ROBERT COCORCS -AND. AMY. COC C)RE.S.. --Z07-J0 TRKCT 726 I = ::UPON sP�.C� _JCCICSS -M -.jEASk ENI5 CICI DAD. AMP.- ROBERT C0C0RC3-"VV-1y60C0FZ 7D_C17-y.01-SA&,4VLS -:OBISPO - Exhibit B Recording Requested by City of San Luis Obispo WHEN RECORDED MAIL TO: City Clerk City of San Luis Obispo P.O. Box 8100 San Luis Obispo, CA 93403 -8100 APN 03- 661 -13 DEED OF EASEMENT FOR A VALUABLE CONSIDERATION,, receipt of which.is hereby acknowledged, Robert S. Cocores and Amy B. Cocores hereby GRANT to the City of San Luis Obispo An easement for public pedestrian access over a portion of abandoned Leland.Terrace right -of -way as shown on a map of the Buena Vista Addition to the City of San Luis Obispo recorded in Book A of Maps at page 47 in the office of the San Luis Obispo County Recorder, State of California; described as follows: The northerly 5 feet of..the westerly one half of the portion of said abandoned Leland Terrace lying southerly of the projected centerline of the former Osos Street (now Jennifer St.) as shown on said map as it projects easterly across the right -of -way of said former Leland Terrace, all as shown graphically on attached exhibit A. Dated June 30, 1987 Notary GENERAL ACKNOWLEDGMENT Signed Robert S. Cocores Amv B. 'Cocores . . . .. NO. 201 State of California On this the --I thday of Tune 19JUL, before me, SS. Countyof * San Luis Obispo Diane R. Stuart the undersigned Notary Public personally appeared - -- DIANE R. STT NOTARY. PIR SAN LUIS.OBISPO CAUFOMI �4b Carnimbmian PMALL M UAL Robert S. Cocores and.Amv B. Cocores Ci personally known tome IX proved to me on the basis of satisfactory evidence llN1 r to be the person(s) whose name(s) are subscribed to the within instrument, and acknowledged that they executed it. 1ggg. WITNESS my hand and official seal. y Notary's Sicnature r---�. Exhibit C �. Recording Requested -by _ CITY OF SAN LUIS OBISPO When Recorded, Please Return to: City Engineer's Office City of San Luis Obispo P. 0. Box 8100 San Luis Obispo, CA 93403 -8100 COVENANT TO INSTALL PUBLIC IMPROVEMENTS UPON REQUEST OF CITY Whereas, the undersigned own certain real property commonly known as -1043-Ella Street and Whereas, the undersigned have requested and been granted a temporary exception by the City Council from the requirement of installing certain public improvements on said property conditioned upon execution of a covenant by the property owner agreeing to install said improvements at such time in the future as the City may request same. NOW THEREFORE, in consideration of the granting of permission to temporarily defer installation of certain public improvements consisting of: Curb, gutter and six (6) ft. wide.sidewalk per City Standards adjacent to the property described in 2. below on the Rachel and Jennifer Streets frontage the undersigned owner(s) of property hereinafter described hereby.dovenant with the City of San Luis Obispo to install all of said public improvements without cost' to City upon sixty (60) days written notice from the City of San Luis Obispo requesting that said improvements be installed. Said property is located in the City of San Luis Obispo, County of San Luis Obispo, State of California, and'is described as followsi 1. A.P.N. 03- 663-08 2. Legal Description Lots 3, 4, 5 & -6 of, Block 1 and the north half of Jennifer St. (formerly Osos St, ) lying between the -northerly prolongation of the easterly line of Rachel St. and the westerly line of Leland Terrace (abandoned street) as shown on the Buena Vista Addition to the City of Sail Luis Obispo recorded in Book A of Maps at page 47 in the Office of the San Luis Obispo County Recorder. This covenant'shall run with the land and shall be binding upon the under- = signed owners, their heirs, executors, administrators, and assigns. DATED this 29th day of June, 1987 VISTA DE LA CIUDAD, General Partnership By: � d A Q' Sandra Gil1leSD M. Lyman — i�is D. �.aw yIl 1 �y J S IECO TITLE INSURANCE 'm 1 STATE OF CALIFORNIA C : N COUNTY OF San Luis Obispo } SS. On this ft 29th day of June 1987— _ before me, the undersigned, a Notary Public in and for said State, personally appeared Sandra B. Gillespie armaine D. Lyman, Neil M _ T ymai, e ------ --- --- - - - -- personally known to me or proved to me on the basis of satisfactory evidence to be the persons_ who executed the within instrument asap rf 1ip 9g7tMl _TP ar WEXS -of parWem of the partnership that executed the within instrument, and acknowledged to me that such partnership executed the same. WITNESS my hand and official seal.. i \'-�/ o Signature �_MAUREEN MC FOR NOTARY SEAL OR STAMP OFFICIAL L - .... MAU.fEEN RRERNEY NOTARY PUBLIRNIA SAN LUIS OBNTY My (Amm. Eapim], 1990 - Exhibit D Recording Requested by!, CITY OF SAN LUIS OBISPO When Recorded, Please Return to: City Engineer's Office City of San Luis Obispo P. 0. Box 8100 San Luis Obispo, CA 93403 -8100 COVENANT TO INSTALL PUBLIC IMPROVEMENTS UPON REQUEST OF CITY 1 Whereas, the undersigned own certain real property commonly known as 2006 Rachel. Street , and Whereas, the undersigned have requested and been granted a temporary exception by the City Council from the requirement of 'installing 'certain public improvements on said property conditioned upon execution of a covenant by the property owner agreeing.to minstall said improvements at such time in the future as the City may request same. NOW THEREFORE, in consideration of the granting of permission to temporarily defer installation of certain public improvements consisting of:. Curb, gutter and six (6) fti wide sidewalk per City Standards adjacent to the property described in 2, below ` the undersigned owner(s) of property hereinafter described hereby covenant with the City of San Luis Obispo to install all of said public improvements without cost to City upon sixty (60) days written notice from the City of San Luis Obispo requesting that said improvements be installed. Said property is located in the City of San Luis Obispo, County of San Luis Obispo, State of California,. and -is described as follows: 1. A.P.N. 03- 661 -13 _ 2. Legal Description Lot 1, Block 11 and the south half of Jennifer St. (formerly Osos St.) lying between the nort erly prolongation of the easterly line of Rachel ... St. and-the westerly line of Leland Terrace (abandoned street) as shown on.the Buena Vista Addition to the City of San Luis Obispo recorded in Book A of Maps at Page 47 in.the Office of the San.Luis Obispo County Recorder This covenant shall run with the land and shall be binding upon the under -. signed owners, their heirs, executors, administrators, and assigns. DATED this 30th day of June, 1987 Robert S. Cocores y B. Cocores GENERAL ACKNOWLEDGMENT State of ::a l l f orn' a SS. County of San -T.ni c nhi sPn 1 - 1 1 f ljllllll!lllr!!!./.11ll!!llllll 1'.U. " On this the 30th day of June 19--U, before me, ... Diane R Stuar the undersigned Notary Public, personally appeared Robert S.. Cocores and Amy B Cocores ❑ personally known tome IXXproved to me on the basis of satisfactory evidence to be the person(s) whose name(s) are subscribed to the within instrument, and acknowledged that thP_�L executed it. WITNESS my hand and official seal. Notary's Signature c.G.�IyC NAnnNll. ulYTeev �/ '/ � \ I �/ ��'�C� �� �. �v '� CQ %� ��s�a e la C��c�ad Q Of SM WIS OBISPO 990 Palm Street /Post Office Box 8100 • San Luis Obispo, CA 93403 -8100 AGENCY PERIODIC REPORT FORMAT SPECIFIC GUIDELINES Periodic reports shall be due as specified on an agency -by- agency basis. Reports shall consist of the following for the preceding period: 1. ADMINISTRATOR'S REPORT: Brief synopsis of the activities for the reporting period. This should include a statement describing activities, services provided, meetings held, publicity generated, etc. and any changes in the program that have occurred during the report period. 2. FINANCIAL REPORT(S): Monthly financial statements should be included for the report period. All records must be for the overall financial activity of the agency_ Grant activity or separate program financial documentation may be added, but is not acceptable in lieu of complete financial statements. An income and expenditures statement which itemizes line -item expenses and a balance sheet need to be included along with any other information necessary to reflect the total "operating budget" of the agency. 3. REPORT OF EXPENDITURE OF CITY FUNDS: According to form provided by HRC. 4. STATISTICAL SURVEY: Should include number of clients served, city of origin, nature of services provided and any other statistics regularly kept by the agency. The total number of clients served should also be broken down by type of service provided, if there is a range of services available rather than a straight "package ". For example, if a client could receive food, lodging and gas or just food, the number of recipients for each type of service should be indicated as well as the total number of people served. 5. BOARD OF DIRECTORS: Minutes for meetings held during the reporting period and notification of meeting dates should be included. 6. FINAL REPORT: It is critical that this report be recieved within one month after the close of the City's fiscal year. (July 31) This should be a brief cummulative report of the year's events, including a synopsis of services provided, an overall goal's assessment, and a year end financial report of expenditure of City funds. RESOLUTION NO. 6257 (1987 Series) A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO DENYING AN APPEAL OF STAFF ACTION TO NOT APPROVE A WATER METER FOR PROPERTY AT 3590 BULLOCK LANE WHEREAS, on June 3, 1987,Leo Evans requested a water meter for a portion of a lot located at 3590 Bullock Lane for various purposes; and WHEREAS, SLO Municipal Code Section 13.40.070 states in part, "water services will be installed ... at the located desired by the applicant where such requests are reasonable;° and WHEREAS, on June 12, 1987, city staff determined that the request was not reasonable for this location and for the proposed purposes; and and WHEREAS, on June 17, 1987, Leo Evans did appeal to the City Council the staff action; WHEREAS, on July 7, 1987, the City Council did hold a public hearing to consider this appeal. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of San Luis Obispo, as follows: SECTION 1. That the council does find that the request is not reasonable because water for use outside the city limits is not the obligation of the city and it is prohibited by ordinance and because, given the city's water situation, provision of domestic water service for a narrow strip of land used as an accessway for non - potable purposes (ix , dust control and irrigation of a contemplated' wind break) is not an acceptable use of this valuable resource: SECTION 2. That, therefore, the council does hereby deny the appeal and upholds staff's denial of a water meter. R 6257 Resolution No. 6257 (1987 Series) Page 2 �f- On motion of Councilwoman Dovey ,seconded by Councilwoman Rap pa and on the following roll call vote: AYES: Councilmembers Dovey, Rappa, Settle and Mayor Dunin NOES: None ABSENT: Councilman Griffin the foregoing resolution was passed and adopted this 7th day of July 1987. ayor Ron Dunin ATTEST: S City klerk Pam Vo APPROVED ity dministrative Officer City Attorney Community Development Director JCi �1ou?C�°- �' /lq� l�ri. Recording requested by and when recorded mail to: DOC. NO. - 51971 OFFICIAL RECORDS SAN LUIS OBISPO CO., CAL JUL 20M City Clerk FRANCIS M. COONEY City of San Luis Obispo P. 0. Box 8100 County Clerk Recorder San Luis Obispo, CA 93403 -8100 TIME 2: 20 PM RESOLUTION NO. 6258 (1987 Series) P6 A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO FINDING AND DETERMINING THAT A PORTION OF JENNIFER STREET EASTERLY OF RACHEL STREET IS UNNECESSARY FOR PRESENT OR PROSPECTIVE PUBLIC PURPOSES AND ORDERING THE ABANDONMENT OF SAME SUBJECT TO RESERVATION OF A PEDESTRIAN ACCESS EASEMENT BE IT RESOLVED by the Council of the City of San Luis Obispo as follows: SECTION 1. In accordance with the public hearing duly held on July 7, 1987, pursuant to Section 8300 et seq. of the California Streets and Highways Code, this Council finds and determines that the portion of Jennifer Street right -of -way as described and shown on the map marked Exhibit "A ", attached hereto and incorporated herein is not necessary for present or prospective public purposes. SECTION 2. This Council hereby orders the abandonment of said right -of -way subject to: (a) reservation of a 10 ft. wide public pedestrian access easement centered on the centerline of the Jennifer Street right -of -way. The location may be adjusted in the future to conform to development of the properties, to the satisfaction of the city; (b) dedication of a 10 ft. wide public pedestrian easement extension easterly of, and contiguous to the easement reservation in (a) to allow access to Terrace Hill open space park, and (c) recordation of covenants to require installation of Rachel Street frontage improvements upon 60 days notice by the City Engineer, or in comjunction with any building permit on the adjacent property. VOL' 023Pxu3 I R 6258 II Resolution No. 6258 (1987 Series) Page Two. SECTION 3. The City Clerk shall cause a certified copy of this Order of Abandonment, duly attested under the seal of the City to be recorded in the Office of the Recorder of the County of San Luis Obispo, upon satisfaction of the conditions mentioned in Section 2 above. On motion of Councilman Settle , seconded by Councilwoman Rama , and on the following roll call vote: AYES: Councilmembers Settle, Rappa, Dovey and Mayor Dunin NOES: None ABSENT: Councilman Griffin the foregoing Resolution was passed and adopted this 7th day of July , 1987. % r s - ►. C ITY:,bLERK;PAM V ES APPROVED: City A inistrative Officer City Attorney Z &l Community Development Director City F gineer jk4 /Jenabandon jms AIM 11 •- 1 is VOL 3023PAu 325 —,- JENNIFER S�-- (FM SLY OSOS ST) stole /JW= i00• -- VICINITY MAP AID Sca /e 1 5 o�oic.� rreu/� �e OR 0A t� ec CJ % �u -mil EG,4l &Xe11P770A1 - Jennifer Street (formerly Osos Street) as shown on. Map of the Buena Vista Addition to the City of San Luis Obispo, as.-recorded on October 20, 1887, in Book A of Maps at Page 47, in the Office of the County Recorder, County of San Luis Obispo, State of California, descibed as follows: That portion lying between the northerly prolongation of the easterly line of,Rachel.Street and the westerly line of Leland Terrace(abandoned street) as shown on said map. Reserving therefrom,. an easement for - public pedestrian purposes over the southerly ten feet of the northerly thirty -five ,feet. STREET ABANDONMENT ; Illll�ill�ilil�l1 -Cit% of. JENNIFER ST. _ San WIS OBISPO EXHIBIT A VOL 3023PAU win nip nneilIVIFR1T r(It 0-d follows: RESOLUTION NO.6256 (1987 SERIES) A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO APPROVING AGREEMENT WITH THE COUNTY OF SAN LUIS OBISPO FOR ANIMAL REGULATION SERVICES FOR THE 1987 -88 FISCAL YEAR BE IT RESOLVED by the Council of the City of San Luis Obispo as SECTION 1. That the agreement with the County of San Luis Obispo for animal regulation services for the 1987 -88 fiscal year (Exhibit A) has been reviewed and is approved. SECTION 2. That the Mayor is hereby authorized to enact the agreement. On motion of Mayor Dunin , seconded by Councilmember Griffin , and on the following roll call vote: AYES: Mayor Dunin, Council Memebers Griffin, Dovey, Rappa and Settle NOES: None ABSENT: None . the foregoing Resolution was passed and adopted this 7th day of July , 1987. ayor Ron Dunin ATTEST: L/ CitA Clerk Pamela V ges APPROVED: ity Ad inistra'�ive Officer Police C efef City aytorney � R6256 77 AGREEMENT FOR ANIMAL CONTROL SERVICES This Agreement is made and entered into this 7ti, day of July, 1987, by and between the County of San Luis Obispo, hereinafter referred to as "County ", and the City of San Luis Obispo , hereinafter referred to as "City ". WITNESSETH: THAT WHEREAS, the City is desirous of contracting with the County for perform- ance of the hereinafter described animal control services within its boundaries by the County of San Luis Obispo through the Department of Animal Regulation; and WHEREAS, the County is agreeable to ,providing such services in accordance with the provisions of the San Luis Obispo County Code Title 9 which provides for the licensing of dogs, the establishment of a public pound, and for the collection and care of stray, diseased and vicious animals; and WHEREAS_, the County of San Luis Obispo has established the Department of Animal Regulation to enforce the ordinances of the County Code Title 9 within the unincor- porated areas of the County; and WHEREAS, the interests of all citizens would be served by implementation of Animal Control Services in the incorporated communities of the County; and WHEREAS, the City is desirous of contracting for said Animal Control Service. NOW, THEREFORE, IT IS AGREED AS FOLLOWS: 1. Definition a. "Animal" as used in this Agreement means any species of vertebrate creature. b. "Animal transaction for City" as used in this Agreement means any of the following actions taken by County on City's behalf; (1) Search; (2) Seizure; (3) Capture or attempted capture; (4) Bite investigations; (5) Issue of written warning or citation; (6) Pick -up and disposal of dead animal; (7) Nuisance investigation (8) Care of injured animal; (9) Adoption /Redemption /Destruction Ln_: (10) Extended holds (11) Court /Proceedings C. "Animals sheltered for City" as used in this Agreement shall mean any animal delivered to the animal shelter from within a City's corporate limits. d. "Man- hour" as used in the Agreement shall refer to the services of any single County officer, agent, or employee for one hour. Man - hours shall be recorded to the nearest one -half (112) hour. e. "Overa.11 Program Costs" as used in this Agreement shall mean total operating costs incurred in providing services of any single component, as herein- after described, to any unincorporated areas of County together with the total operating costs incurred in providing services of any single component to any incor- porated community within County contracting for said component. Such costs shall include the cost of any leased premises, equipment, and those subcontracted services as hereinafter described. f. "Emergency Services" as used in this Agreement shall mean those ser- vices provided by one or more animal control officers during hours other than regu- lar business hours in response to a call concerning animal bites, stray vicious ani- mals or situations in which animals are constituting a threat to public safety. Emergency services do not include responses to animal nuisances such as barking or stray dogs. g. "Court /Proceedings" as used in this Agreement shall mean actual time involved by one or more Animal Control Officer in conducting investigations, preparing documents and /or participating in court proceedings resulting from an incident within a City's corporate limits. 2. Services Components - The County agrees to provide all necessary labor, facilities, and equipment to supply the following animal control service components: a. General Administration County agrees to provide management and supervision of the animal control program, to keep records and provide statements as hereinafter specified, to operate an animal release annex, to maintain a head- quarters with communication center and dispatcher service. These services shall hereinafter be referred to as the "general administration component ". b. Ordinance Conformity - City agrees to adopt animal control ordinances which conform to and are not in conflict with Chapter 9 of the San Luis Obispo County Code. Changes and modifications to City codes may be conducted with the County Department of Animal Regulation's consultation before adoption. County Department of Animal Regulation may also make recommendations to Cities for changes or modifications to their City ordinance. This service shall hereinafter be refer -` red to as the "Ordinance Review Component ". C. Animal Control Enforcement - County shall enforce all City Animal Con- trol ordinances and State laws within City's corporate limits, investigate com- plaints, including complaints involving animal bites, and issue citations. These services shall hereinafter be referred to as the "animal control enforcement compo- nent", but services under this component shall not include enforcement of City ani- mal licensing ordinances, which is covered under the "licensing component ", nor shall it include enforcement of zoning ordinances dealing with animals. d. Animal Shelter The County maintains a pound and provides for the care, housing, and disposal of animals seized within City's corporate limits or delivered by City's residents. It is understood and agreed that the County may sub- contract the obligations of this paragraph to an independent contractor or at its option undertake to perform these duties itself. These services shall hereinafter be referred to as the "animal shelter component ". e. Public Education - County shall provide information to the public on the necessity of animal control as recommended by the Animal Regulation and Control Advisory Committee. This service shall hereinafter be referred to as the" "public education component". f. Licensing - County shall collect license fees, issue. licenses and receipts for licenses, enforce City licensing ordinances, and enforce state and local rabies control laws. County may choose to conduct an animal vaccination clinic. These services shall hereinafter be referred to as the "licensing compo- nent". g. Animal Population Control County may choose to conduct a spay and neuter clinic. 3. Animal Regulation and Control Advisory Committee - There shall be an Animal Regulation and Control Advisory Committee whose responsibility it will be to review and recommend on all matters of Departmental Policy regarding overall program administration, level and quality of service, budget, and ordinance development and amendments. This Advisory Committee shall be made up of: one representative from each City contracting with the County, one representative from the County's Veteri- narians' Association, one representative from an Animal Welfare Society, one repre- sentative from the County Health Department, one representative from the Department of Animal Regulation, and one representative from the County Sheriff's Department. The Committee shall receive staff support from the Department of Animal Regulation. 4. Supervision - The rendition of services specified in paragraph 2 of this Agreement, and matters incidental to the performances of said services, and the control of personnel so employed, shall remain in the County. 5. Cooperation - To facilitate the performance of the foregoing functions, -it. is hereby agreed that the County shall have the full cooperation and assistance from the City, its officers, agents, and employees. 6. Special Supplies - It is agreed that in all instances wherein special sup- plies, tools, vehicles, equipment, stationery, notices, forms, and the like must be used in the performance of this contract on behalf of City, the same shall be sup- plied by City at its own cost and expense. 7. Employee Compensation and Liability - City shall not be called upon to assume any liability for the direct payment of any salaries, wages, or other compensation to any County personnel performing services hereunder, or any liability other than that provided in this Agreement. The City shall not be liable for compensation or indemnity to any County employee for injury or sickness arising out of his employment. 8. Indemnification - County shall defend, indemnify and save harmless the City, its officers, agents and employees, from any and all claims, demands, damages, costs, expenses, or liability arising out of this contract or occasioned by the performance or attempted performance of the provisions hereof except those arising from the sole negligence or willful misconduct of the City, including, but not limited to, any act or omission to act on the part of the City or its agents or employees or other independent contractors directly responsible to it. 9. Employee Status - All persons employed in the performance of the services and functions specified in paragraph 2 of this Agreement shall be County employees: no present City employee shall become a County employee by reason of this Agreement; and no person employed hereunder shall have any City pension, Civil Service, or any similar status or right. For this Agreement, and for the sole purpose of giving legal status to the performance of the duties and responsibilities herein, every County officer and employee engaged in the performance of any service hereunder shall, where necessary, be deemed an officer or employee of City while performing the services for City. 10. Prosecution - It shall be the duty of the City Attorney, exercising the discretion vested in his office, to prosecute violations of the City Animal Ordi- nance, and take appropriate legal action with respect to the abatement of any public nuisance involving animals occurring within City's corporate limits. 11. Term and Renewal - This Agreement shall be effective on the 1st day of July, 1987, and shall terminate on the 30th day of June, 1988, or the 30th day of June any year thereafter, provided that not later than March 1.5th next preceding said expiration date, either party shall notify the other in writing that it does not with to renew same. Otherwise, this Agreement will continue from year to year. 12. Allocation_.of_Operating Costs - Charges'to City for the services provided by County shall be computed on the following basis: a. Charges for general administration and ordinance review shall be. $3.75 for each animal transaction for City (as defined in subparagraph 1(b) of this Agreement). A $3.75 charge shall also be applied for each animal delivered to the control facility by a resident of the City. The charges allocated to City pursuant to this subparagraph 12(a) shall be added to the charges made pursuant to subparagraphs 12(b) and (c) below when those charges are applicable. b. Charges for the animal control enforcement service component shall be $9.75 for each animal transaction (as defined in paragraph 1(b) of this Agreement) in which the service of an Animal Control Officer is involved, but excluding those services where charges are made pursuant to subparagraph 12(f) below. The charges allocated pursuant to this subparagraph 12(b) shall be added to the charges described in paragraph 12(a) above, and where applicable they may also be added to the charges described in paragraph 12(c) below. C. Charges for the animal shelter services component shall be $4.25 for each animal sheltered for City (as defined in paragraph 1(c) of this Agreement). The charges allocated pursuant to this subparagraph 12(c) shall be added to the charges described in subparagraph 12(a) above and where applicable they may also be added to the charges described in subparagraphs 12(b) and (f). d. Overall program costs (as defined in paragraph l(e) of this Agreement) for the public education component services shall be multiplied by the City's popu- lation percent, and that sum shall be charges to City. In no event shall City's allocated costs for the public education component exceed 160 per capita. e. Charges for the licensing component services shall be $3.00 for each animal licensed for City. Should County choose to conduct a countywide animal vac- cination clinic, costs for conducting such a clinic shall be multiplied by the, ratio created by dividing the number of animals vaccinated for City animal owners by the total number of animals vaccinated during the clinic. f. In payment for those emergency services (as defined in paragraph 1(f) of this Agreement).provided to City when only standby animal control officers are on duty, City shall be charged $40.00 per man hour. This charge shall be on a portal -to- portal basis, and when applicable, may be added to the charges imposed pursuant to subparagraphs 12(a) and (c) above. g. Charges for Court /Proceedings (as defined in Paragraph l(g) of this Agreement) resulting from an incident within the incorporated limits of a City, shall be charged to that City at a rate of $25.00 per man hour. h. Charges for unrecovered fees, bad checks, and veterinarian services shall be on an actual cost recovery. 13. Revenue from Fees and Impounds - Revenue from impound charges collected on animals taken from within City's corporate limits will be credited against City's allocated costs. 14. Revenue from Licensing - Revenue collected in licensing animals owned or adopted by residents of City shall be credited to City's allocated costs. 15. Deficits - City shall pay County any deficits between total revenue . credited to City and City's allocated costs. City agrees sum of $ 30,000 represents a reimbursement which shall, within the conditions of this contract, be a maximum under which County shall be excused from any further performance. When in the cal- culation of charges incurred, the Animal Regulation Department costs equal said amount this clause shall act as a condition subsequent excusing the County from any further service under the terms of the contract. Said payments shall be made on or before the 31st day of August of each year of this Agreement's existence. 16. Enforceability - The invalidity and unenforceability of any terms or pro- visions hereof shall in no way affect the validity or enforceability of any other terms or provisions. 17. Modification - This Contract constitutes the entire understanding of the parties hereto and no changes, amendments or alterations shall be effective unless in writing and signed by both parties. 18. Assignment of Personnel - The number of Animal Control Officers assigned to any activity shall be within the discretion of the Department of Animal Regulation of the County of San Luis Obispo. 19. Optional Reduction in Services - Notwithstanding any provision herein to the contrary, City shall have the option to select a reduced level of services for the remainder of the contract period. The Department will provide a quarterly report of financial status of City's program in a format acceptable to the Director. Said reports are ordinarily provided at the end of the ninth, twelfth, and third months of each calendar year. City may notify Director of its election to reduce services within any two weeks after receipt of said report. Upon receipt of notice of said election Director will provide a reduced level of service, including emergency services. It is the intent of the parties to provide a continuation of mandated, emergency services to the community under this paragraph as an alternative to service termination as provided in paragraph 14 above. 20. Books and Records - County agrees to keep such books and records and in such form and manner as County Auditor - Controller shall specify. Said books shall be open for examination by City at all reasonable times. 21. Notices - Any notice required to be given pursuant to the terms and pro- visions hereof shall be in writing and shall be sent by certified or registered mail to the County at: and to the City at: Department of Animal Regulation Route 2, Box 425 H San Luis Obispo, CA 93401 City of San Luis Obispo P.O. Box 8100 San Luis Obispo, CA 93403 -8100 Attn: City Clerk's Office IN WITNESS THEREOF, City of San Luis Obispo by resolution duly adopted by its City Council causes this Agreement to be signed by its mayor and attested by its clerk, and County of San Luis Obispo by order of the Board of Supervisors causes these presents to be subscribed by Chairman of said Board and seal of said Board to be affixed hereto attested by clerk of said CITY OF SAN LUIS OBISPO COUNTY OF SAN LUIS OBISPO By: 2:. e _ By: Mayor Ron Dunin Chairman, Board of Supervisors ATTEST: ATTEST: Ci y Clerk Pam Oges 9687u FRANCIS M. COONEY, CLERK Board of Supervisors By: Clerk REVIEWED BUT NOT RECOMMENDED JAMES B. LINDHOLM, JR. County Counsel ' IM DeA,ty County Dated: / -- 1=z -97 C D RESOLUTION NO. 6255 (1987 SERIES) A RESOLUTION APPROVING THE TRANSIT AGREEMENT BETWEEN THE TRUSTEES OF THE CALIFORNIA STATE UNIVERSITY, CALIFORNIA POLYTECHNIC STATE UNIVERSITY, SAN LUIS OBISPO, AND THE CITY OF SAN LUIS OBISPO FOR ROUTE SUBSIDY TO SLO TRANSIT BE IT RESOLVED by the Council of the City of San Luis Obispo as follows: 1. That the Transit Agreement between the Trustees of the California State University, California Polytechnic State University, San Luis Obispo, and the City of San Luis Obispo is approved and the Mayor is authorized to execute the same. 2. The City Clerk shall furnish a copy of this resolution and a copy of the executed amendment and agreement to: Ray Macias Procurement & Support Services Officer California Polytechnic State University San Luis Obispo, CA 93407 On motion of Councilman Settle seconded by Councilman Griffin and on the following roll call vote: AYES: Councilmembers Settle, Griffin, Dovey, Rappa and Mlayor. Dunin NOES: None ABSENT: None the foregoing Resolution was passed and adopted this 7th day of July , 1987. ATT CIT CLERK PAMELA 15GES APPROVED: ity Ad 'nistrative Officer City Attorney MAYOR RON DUNIN < 4� finance Director R 6255 TRANSIT AGREEMENT This Transit Agreement ( "Agreement ") is made and entered into on this 7th day of July_ , 1987, by and between the CITY OF SAN LUIS OBISPO. a chartered municipal Corporation of the State of California, hereinafter referred to as "City," and THE TRUSTEES OF THE CALIFORNIA STATE UNIVERSITY, CALIFORNIA POLYTECHNIC STATE UNIVERSITY, SAN LUIS OBISPO, hereinafter referred to as "University;" jointly referred to hereinafter as the "parties." RECITALS The parties enter into and execute this Agreement with knowledge of and reliance upon the following facts: 1. City is the operator of a mass transit system known as "SLO Transit" which provides public transportation service within the City of San Luis Obispo and between the City of San Luis Obispo and University., 2. City and University entered into Interagency Agreement #85/037 on July 16, 1985 in order to provide a No Fare Program for Cal Poly students, faculty and staff using SLO Transit September 15, 1985 through June 14, 1986. 3. City and University entered into Amendment No. 1 to Interagency Agreement #85/037 and Interagency Agreement #86/058 on July 15, 1986. Said Amendment and Agreement provided a No Fare Program for Cal Poly students, faculty and staff using SLO Transit June 15, 1986 through June 30, 1986, and July 1, 1986 through June 30, 1987, respectively. e� 4. This No Fare Program has increased ridership on SLO Transit and reduced the demand for automobile parking on the University campus by providing for direct payment to City from University, which payment entitles University students, faculty and staff to unlimited use of SLO Transit during a specified period of time. 5. City and University wish to continue and expand the time period for said Program. AGREEMENT NOW, THEREFORE, in consideration of the mutual and respective covenants set forth herein, and subject to all the terms and conditions hereof, the parties agree as follows: A. University shall pay to City a fiscal year fee of Sixty Nine Thousand One Hundred Twenty Four Dollars and Eleven Cents ($69,124.11) for the No Fare Program July 1, 1987 through and including June 30, 1988. Fee shall be payable in semiannual payments on or before September 14, 1987 and February 14, 1988. Said fee is calculated by the following formula: A x B = C, where A = total number of Cal Poly passengers riding SLO Transit during Fiscal Year 1986 -87 as shown on the "SLO Transit Operations Report," an example of which is attached and incorporated by this reference (Exhibit A), and B twenty -nine (29) cents, and C = University fiscal year fee B. Beginning July 1, 1988, and for each successive fiscal year beginning on July 1st while this Agreement is in effect, the fiscal year fee shall be calculated according to the formula in Paragraph A, where "A" uses the fiscal year prior to the fiscal year during which said fee is due and "B" is increased by one cent per fiscal year (for example, FY 1988 -89 = 30 cents, FY 1989 -90 = 31 cents). The fee-shall be adjusted each fiscal year in said manner until such time that the Cal Poly fare revenue per Cal Poly passenger is equal to the SLO Transit fare revenue less Carl Poly fare revenue per SLO Transit passenger less Cal Poly passengers, using the data shown on the applicable . fiscal year "SLO Transit Operations Report ". At such time, "B" shall be equal to the SLO Transit fare revenue less Cal Poly fare revenue per SLO Transit passenger less Cal Poly passengers. Exhibit B of Agreement shows an example of fare revenue calculations using Exhibit A data. The fee shall be payable in semiannual payments on or before September 14th and February 14th of the applicable fiscal year. C. In consideration of the payment described in Paragraph.A or Paragraph B, City shall allow University students, faculty and staff unlimited use of SLO Transit services during normal operating hours, and at existing levels of service for the applicable fiscal year, provided that said students, faculty and staff shall show a current University identification card to the driver of any SLO Transit bus before boarding. City shall not be required to increase its service level above that currently existing, nor to change routes, times, or schedules, or add buses. City reserves the. right to change existing routes, times, and schedules as it deems best for the benefit of the entire SLO Transit system. City shall not charge or exact any additional fee from University students, faculty or staff for use of SLO Transit services. 0 D. Either party may terminate this Agreement at any time, without cause, by giving ninety (90) days written notice to the other party. Either party may terminate this Agreement immediately for cause at any time by giving written notice to the other party. In the latter case. termination shall be effective upon receipt. In the event of termination of this Agreement, City shall refund to University, a proportionate amount of the fee paid pursuant to Paragraph A or Paragraph B. The ratio of the amount refunded to the total fee paid pursuant to Paragraph A or Paragraph B shall be equal to the ratio of weeks (or part of a week) elapsed from July 1 of the current fiscal year, to 52 weeks. E. This Agreement is not assignable. Any assignment or attempted assignment by University shall be void, shall confer no rights on any third party, and shall be good cause for termination of this Agreement by City at its option. F. Neither University nor any of University's agents or contractors are or shall be considered to be agents of City in connection with the performance of University's rights and obligations of this Agreement. Neither City nor any of City's agents or contractors are or shall be considered to be agents of University in connection with the performance of City's rights and obligations under this Agreement. G. Unless otherwise provided, all notices required herein shall be in writing and delivered in person or sent by registered or certified mail, postage prepaid, return receipt requested. Notices required to be given to City shall be addressed as follows: Transit Manager c/o City Clerk City of San Luis Obispo P.O. Box 8100 San Luis Obispo, CA 93403 -8100 Notices required to be given to University shall be addressed as follows: James Landreth Vice President for Business Affairs California Polytechnic State University San Luis Obispo, CA 93407 Provided that either party may change its address by notice in writing to the other party and thereafter notices shall be addressed and transmitted to the new address. Mailed notices shall be deemed received forty =eight (48) hours after deposit in the U.S. mail. H. This Agreement contains the entire Agreement between the parties hereto relating to the unlimited use of SLO Transit by University and may not be modified except by .instrument in writing signed by the parties hereto. I. This Agreement has been entered into and is to be performed in the State of California and shall be construed and interpreted in accordance with the laws of the State of California. 1 -.. n IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the date and year first above written. ATTEST: 2-01,Al . (J.' P-N Cj C1erk.Pamela V es 11 . liq Date CITY OF SAN LUIS OBISPO Mayor Ron Dunin CALIFORNIA POLYTECHNIC STATE UNIVERSITY AT SAN LUIS OBISPO t for Business Affairs C/ ate :1. Q,. SLO TRANSIT YTD OPERATIONS REPORT FOR 7/1/86 TO 4/30187 ,J EXHIBIT A (UNAUDITED) SYSTEM - - ---------------- - - ---- ROUTES ---- TOTALS ROUTE ROUTE, ROUTE ROUTE Y-T -O 1 2 3 4 PERFORMANCE DATA, VEHICLE SERVICE MILES 149467.1 30425.6 45#800.3 43,836.0 28,505.1 VEHICLE SERVICE HOURS 11622.8 2492.5 •3442:0. 3#396.5 2,191.8 TOTAL TRANSIT COST 1313473.30 f 67#264.25 f 99469.91 f 95413.06 f 61,416.10 VEHICLE OPERATIONS If 1231#350.50 f 18#031.77 f 71448.46 f 68#095.81 f 44#074.42 VEHICLE MAINTENANCE 6 -56#037.10 f 11436.38 % 17#240.47 f 16#504.58 1 10#655.65 NON- VEHICLE MAINTENANCE f "6425.80 f 11383.24 f 2454.26 f 1468.97 1 1 #219.34 ADMINISTRATION f 29060.00 f 6#212.85 f 9#226.76 f 8,843.69 f 5476.70 OPERATING COST (IDA COMPLIANCE) f283#Z28.60 f 58 #817.24 f 87#145.88 f 83427.33 f 53#838.35 1 TOTAL PASSENGERS 370#896.0 105#388.0 118#344.0 r 78471.0 76491.0 CITY PASSENGERS 11065.0 2457.0 3015.0 3471.0 1421.0 COUNTY TRANSFER PASSENGERS 0.0 0.0 0.0 0.0 0.0 CASH PASSENGERS 78485.0 17#294.0 30#799.0 14#583.0 6#309.0 TOKEN PASSENGERS 1435.0 035.0 372.0 329.0 316.0 58.0 .'MONTHLY PASS PASSENGERS 11 #996.0 5#899.0 6#351.0 8#278.0 1#468.0 SENIOR PASS PASSENGERS 50475.0 11444.0 15#356.0 21#246.0 1#129.0 SUPER PASS PASSENGERS 7#815.0 11144.0 2624.0 3481.0 975.0 CAL POLY PASSENGERS 204#074.0 65475.0 58#809.0 16#103.0 63#687.0 PROMOTIONAL PASSENGERS 3#041.0 853.0 461.0 1483.0 244.0 TOTAL FARE REVENUE 1118680.50 f 33021.0 f 39434.60 f 26401.53 f 19022.64 CASH AT FAREBOX 1 411155.09 f 9,372.58 f 16#029.06 f 11068.83 f 3484.64 TOKEN REVENUE EARNED f 414.00 f 128.80 f 131.60 f 130.40 f 23.20 MONTHLY PASS SALES f 9#008.00 1 1409.68 f 2#575.52 f 3#389.10 f 633.71 SENIOR PASS SALES f 600.00 f 1#423.56 f 1415.55 f 2#647.03 f 163.65 SUPER PASS SALES f 4#857.50 f 708.35 f 1#556.64 1 1#955.11 f 637.41 CAL POLY ROUTE SIMIDY EARNED f 5505.80 f 189978.68 f 17426.25 f -5)011.06 f 14479.83 PERFORMANCE MEASURES+': PASSENGERS PER VEHICLE SERVICE HOUR 32.9 40.7 35.4 23.1 34.9 OPERATING COST PER HOUR f 24.58 f 22.69 f.' 26.08 f 24.56 f 14.56 TOTAL COST PER PASSENGER f 0.85 1 0.64 f 0.84 f 1.21 f 0.60 TOTAL FARE REVENUE PER PASSENGER f 0.31 f 0.31 1 0.33 1 0.33 f 0.26 TOTAL SUBSIDY PER PASSENGER f 0.54 f 0.32 f 0.51 f 0.88 f 0.55 FARE REVENUE / TOTAL TRANSIT COST 36.6 % 49.1 % 39.8 % 27.5 % 32.1 % FARE REVENUE / OPERATING COST 41.9 % 56.1 % 45.5 % 31.4 % 36.6 % OPERATING COST (TO6 COMPLIANCE I = TOTAL TRANSIT COST LESS VEHICLE LEASE COST AND VEHICLE EQUIPMENT REPLACEMENT RESERVE II INCLUDES VEHICLE EQUIPMENT REPLACEMENT RESERVE ALLOCATIONS 'report does not include °Route Two two -bus operation to date for 4548,4 miles, cost = $3,547.74, per Amendment Not 2 of the Vehicle EXHIBIT B AN EXAMPLE OF FARE REVENUE CALCULATIONS USING EXHIBIT A DATA NOTE: To Calculate the actual fiscal year fee, the SLO Transit Operations Report for the entire fiscal year would be used, 7/1 - 6/30. Calculations for Cal Poly Fare Revenue per Cal Poly Passenger Cal Poly Fare Revenue a $55,895.80 Cal Poly Passengers = 204,074 Cal Poly Fare Revenue per Cal Poly Passenger = 55,895.80 = 27 cents 204,074 Calculations for SLO Transit Fare Revenue less Cal Poly Fare Revenue per SLO Transit Passenger less Cal Poly Passengers SLO Transit Fare Revenue less Cal Poly Fare Revenue = $62,684.70 SLO Transit Passengers less Cal Poly Passengers = 174,822 SLO Transit Fare Revenue less Cal Poly Fare Revenue per SLO Transit Passenger less Cal Poly Passengers = 62.684.70 = 36 cents 174,822 RESOLUTION NO. 6254 (1987 SERIES) A RESOLUTION APPROVING THE ANNUAL CLAIM FOR MONEY FROM THE LOCAL TRANSPORTATION FUND AND THE STATE TRANSIT ASSISTANCE FUND BE IT RESOLVED by the Council of the City of San Luis Obispo as follows: 1. To approve the 1987 -88 annual claim for local transportation funds. 2. To approve the 1987 -88 annual claim for state transit assistance funds. 3. To authorize the Transit Manager to execute the appropriate claim forms. 4. To direct the City Clerk to forward one executed copy of the claim and a certified copy of this resolution to: San Luis Obispo Area Coordinating Council County Government Center San Luis Obispo, CA 93408 On motion of Councilman Settle , seconded by Councilman Griffin and on the following roll call vote: AYES: Councilmembers Settle, Griffin, Dovey, Rappa and Mayor Dunin NOES: None ABSENT: None the foregoing Resolution was passed and adopted this 7th day of July , 1987. ATTES - CITY LERK PAMELA .VO S �s :zM *s * *:esass * *x *xxxsxxsxxx *s - APPROVED: - City dministrative Officer li.a.cZeDirector City Attorney R 6254 ANNUAL CLAIM FOR LOCAL TRANSPORTATION FUNDS AND STATE TRANSIT ASSISTANCE FUNDS CLAIM NO.: TDA -SLO -87/88 FISCAL YEAR: 1987/88 TO: San Luis Obispo Area Coordinating Council County Government Center San Luis Obispo, Ca. 93408 FROM: CLAIMANT: CITY OF SAN LUIS OBISPO ADDRESS: P. 0. Box 8100 CITY: San Luis Obispo, CA ZIP CODE: 93403 -8100 CONTACT PERSON: Nancy Knofler PHONE NO.: 549-7i22 This claimant, qualified pursuant to Section 99203 of the Public Utilities Code, hereby requests, in accordance with Chapter 1400, Statutes of 1971, as amended and applicable rules and regulations, that an allocation be made for the purposes and in the respective amounts as described in the attached Project and Financial Plan claim form. Total LTF /STA funds being claimed are: $8751434 a) Annual (LTF) apportionment $841,295 b) Annual (STA) Funds $ 34,139 Operator Revenues $ 19130 Apportionment $ 330009 City of San Luis Obispo Claimant By: Title: Tr nsit Mana r Date: 1 — S - $, This claim was approved by San Luis Obispo Area Coordinating Council at their 1987 meeting by Resolution No. 87- . Title: Date: 3896 -1 (7) � u Page 1 of 2 FY 87/88 CITY OF SAN LUIS OBISPO TRANSPORTATION DEVELOPMENT ACT ANNUM, PROJECT AND FINANCIAL PLAN Briefly describe all proposed projects (title and descriptions) the proposed use of these funds (by Article and Section of the Transportation Development Act) and the proposed expenditures for the ensuing year for all TDA funds including local transportation funds (previously SB 325) and State Transit Assistance Funds. Project Title and Brief Description Purpose: PUC Article /Section Amount LOCAL TRANSPORTATION FUND 4� 1 SLO Transit A local fixed route transportation system operated by the City of San Luis Obispo 2 North Coastal Transit A regional transporta- tion system operated by North Coastal Transit, a Joint Powers Agency # 3 Regional Handicapped Transit -- A regional handicapped transpor- tation system operated by SLO Regional Transit Authority, a Joint Powers Agency 4 Street Work Various improvement projects for street maintenance, recon- struction and construction Article 4, Section 99260(a) $ 302,570 Article 4, Section 99260(a) t_42,340 Article 4, Section 99260(a) Article 8, Section 99400(a) 4 t_55,077 $ 427,308 # 5 South County to San Luis Article 8, section 99400(c) $ 14,000 Obispo Transit Service Page 2 of 2 Project Title and Brief Description Purpose: PUC Article /Section Amount STATE TRANSIT ASSISTANCE FUND 1 Street Work STA Apportionment for street 339009 Various capital work (PUC Section 99313.3) improvement projects (CAC, 6731d) for street maintenance, reconstruction and construction. 2 SLO Transit "Operator Revenues" for operations$ 1,130 A local transportation (PUC Section 99314) system operated by the CAC, Section 6730(a) City of San Luis Obispo through a private trans- portation contractor. 3 ANY ADDITIONAL LTF APPORTIONMENT WHICH MAY BECOME AVAILABLE $ DURING FISCAL YEAR 1987 -88 WILL BE APPLIED TO STREET WORK UNLESS THERE ARE UNANTICIPATED TRANSIT EXPENDITURES: 1) Total Claim for LTF funds 88441.t2�95 2) Total claim for STA Funds $34.139 Total TDA Claim $875,434 NOTE 161: Any Additional LTF funds which may become available during the fiscal year are proposed to be applied to street work providing the work can be obligated during the fiscal year (Article 8, Section 99400a) or SLOACC ACTION: Date: Agenda Item Resolution 16 5204 -1 (97] transit system (Art. , Section .). CLAIMANT CERTIFIED: Title: Iansit"Manag*j Date: 1 — `a-- g -1 i� O SAN LUIS OBISPO AREA COORDINATING COUNCIL CHECKLIST OF REQUIREMENTS FOR SUBMITTAL OF A LOCAL TRANSPORTATION FUND CLAIM AND STATE TRANSIT ASSISTANCE FUND CLAIM Fiscal Year 1987/1988 Claimant CITY OF SAN LUIS OBISPO Local Transportation Fund (LTF) apportionment $84192075 State Transit Assistance (STA) fund apportionment 34,139 STA operator revenues $ 1,130 INFORMATION TO BE SUBMITTED WITH ALL CLAIMS 1. X Signed annual claim form. 2. X Certified copy of a resolution or minute order authorizing the claims and approving basic purposes for which they are filed. 3. X Completed annual project and financial plan identifying all proposed LTF and STA expenditures. 4. X Statements and supporting financial documents. a. X A budget or proposed budget for the fiscal year of the claim (or portion thereof pertaining to transportation. (CAC, Section 6734a) b. X A statement of revenues and expenditures for the prior fiscal year pertaining to transportation (CAC, Section 6734b). C. X A statement identifying actions to comply with the prior year's fiscal audit recommendations (PUC, Section 99245). d. X A statement identifying and substantiating the reason or need for: - any increase in transportation operating budget above the preceding year - any substantial increase or decrease in scope of operations - or any capital provisions for major new fixed facilities. 5. X Verification of compliance with the prior Unmet Needs hearing findings (either included in the city /county budget or included in attached claim) (CAC Section 6754c): a. Senior Van operating subsidy (331 mile /or $198/ month) and mandatory insurance coverage. (Should be included in budget, rather than claim) b. X Local share of community /regional transit systems: X Regional Handicapped System $ 559077 South County Area Transit $ X North Coastal Transit System $ 42,340 X South County /San Luis Obispo $14,000 $ 6. X Statement verifying the proposed expenditures are in conformity with the Regional Transportation Plan (CAC, Section 6754.1) TRANSIT CLAIMS FOR COMMUNITY TRANSIT SYSTEMS 7. X Your second quarterly payment will be conditional upon. receipt of the Annual Report of Transit Operators to be submitted to the Area Council and the State Controller by September 31, 1986 (PUC, Section 99243; CAC, Section 6733). 8. X Specific statements identifying the efforts being made to implement the performance audit recommendations approved by the Transit Productivity Committee (PUC, Section 99244). 9. X Statement verifying your transit operator does not routinely staff a transit vehicle designed to be operated by one person with two or more persons (PUC, Section 99264). 10. X Statement verifying that at least 15% of the overall trans- portation budget is being used for capital expenditure and depreciation (PUC, Section 99267; CAC, Section 6654). 11. R Statement documenting existing and projected farebox ratios (PUC, Section 99268.1, 2, 3, 5; CAC, Section 6633.2). a. Fiscal Year 1986/87 Farebox Ratio -28.9% b. Projected Fiscal year 1987/88 Farebox Ratio 32% C. Verification that the level of passenger fares and charges is sufficient to meet fare revenue requirements. —2— 12. X Eligibility for funds test. (CAC 6634) Estimated 1987/88 Operating Cost 423,700 Less depreciation, amortization and vehicle lease costs 48,680 Net Operating Costs 375,020 Less amount of fare revenues required to meet your minimum farebox revenue 37,502 Maximum amount receivable for transit system 337,518 STATE TRANSIT ASSISTANCE FUND (STA) In addition to the above the following information must also be submitted for any proposal to use STA Funds for transit purposes. 13. N/A Statement verifying claimant is making full use of federal funds available under the Urban Mass Transportation Act for transportation purposes (CAC, Section 6754(a)(3)). 2718 -1 (19) -3- COMPLIANCE STATEMENTS SLO TRANSIT 1. Annual Report (PUC Section 99243; CAC Section 6733). The City will submit the annual report of transit operators for SLO Transit to the Area Council and the State Controller by September 31, 1987. 2. Performance Audit (PUC Section 99244). The City has implemented programs addressing all Productivity Committee recommendations. 3. Staffing on Vehicles (PUC Section 99264). SLO Transit does not routinely staff a transit vehicle designed to be operated by one person with two or more persons. 4. Capital expenditures (PUC Section 99267; CAC Section 6654) The City will spend at least 15% of the overall transportation budget for capital expenditure. 5. Farebox Ratios (PUC Section 99268.1, 2, 3, 5; CAC Section 6633.2). SLO Transit met the required ratios in 1986 -87 and will continue to meet the required ratios in 1987 -88. The level of pasenger fares and charges is sufficient to meet fare revenue requirements. Fare Revenue Operating Cost Fare Revenue/ Operating Cost Required Ratios 86 -87: 10% 87 -88: 10% 1986 -87 (Projected) $105,000 $363,519 28.9% 1987 -88 (Projected) $120,000 $375,020 32% 6. Regional Transportation Plan (CAC Section 6754.1). The City of San Luis Obispo's proposed expenditures are in conformity with the Regional Transportation Plan. SLO TRANSIT OPERATING AND CAPITAL BUDGET FISCAL YEAR 1987 -88 (prepared June 1987) REVENUES Passenger Fares $ 120,000 TDA -LTF Allocation 401,117 UMTA Section 3 667,135 City of SLO General Fund 222,378 $ 1,410,630 EXPENDITURES Vehicle Operations Vehicle Maintenance Non - Vehicle Maintenance Administration* Capital -UMTA Section 3 $ 291,790 70,790 5,100 153,436 889,514 $ 1,410,630 * includes payments to: North Coastal Transit $ 42,340 Regional Handicapped Transit $ 55,077 note regarding UMTA Section 3 grant: budgeted amount shown for FY 1987 -88 reflects payments to consultant during FY 1986 -87 of $63,386 (Phases a,b and c of Contract Work Schedule) The figures pre s a above are reasonable and accurate. inance Director SLO TRANSIT OPERATING AND CAPITAL BUDGET FISCAL YEAR 1986 -87 (prepared July 1986) REVENUES Passenger Fares $ 110,000 TDA -LTF Allocation 377,733 City of SLO General Fund 51,000 UMTA Section 3 714,675 City of SLO General Fund 238,225 $ 1,491,633 EXPENDITURES Vehicle Operations $ 316,680 Vehicle Maintenance 73,390 Non - Vehicle Maintenance 7,951 Administration 140,712 Capital -UMTA Section 3 952,900 $ 1,491,633 * includes $13,820 for a Gillig spare parts package ** includes payments to: North Coastal Transit $ 49,920 Regional Handicapped Transit $ 47,564 (RHS contribution is a 58% increase over the previous fiscal year) The figures Ares above are reasonable and accurate. finance Director oerrr,�ic�c/ - ,`free_ F/'i7onc 2 - c� � ve -/Io Aa q? RESOLUTION NO. 6253 (1987 Series) A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO ADOPTING CULTURAL HERITAGE CONVMTTEE BYLAWS BE IT RESOLVED by the Council of the City of San Luis Obispo as follows: SECTION 1. That Exhibit "A ", entitled "Cultural Heritage Committee Bylaws ", attached hereto and incorporated herein by reference is approved and adopted. On motion of Councilman Settle seconded by Councilman Griffin, and on the following roll call vote: AYES: Councilmembers Settle, Griffin, Dovey, Rappa and Mayor Dunin NOES: None ABSENT: None the foregoing resolution was passed and adopted this 7th day of Jul 1987. ww ayor Ron Dunin AT T T. r V cl Clerk pam &ges APPROVED: City Administrative Officer Community Development Director R 6253 CULTURAL HERITAGE COMMITTEE BYLAWS ARTICLE 1. PURPOSE The Cultural Heritage Committee promotes the preservation of architectural, archaeological, historical and cultural resources in San Luis Obispo by: A. Helping the public pursue cultural resource preservation projects. B. Sponsoring educational programs and research which improves our understanding of the community's history and archaeology. C. On request, commenting on the effects of public and private actions on community cultural resources. D. Helping with the administration of city- sponsored benefit programs. ARTICLE 2. COMPLIANCE WITH OTHER REQUIREMENTS The functioning of the Cultural Heritage Committee and all of its actions and decisions shall be in compliance with provisions of the Advisory Body Handbook and with provisions of City Council Resolution 6157 (1987 Series). ARTICLE 3. MEMBERSHIP A. The CHC will have eleven members appointed by the City Council. Membership of the committee shall include a person knowledgeable in local history, a person with training or experience in structural rehabilitation, and a person with knowledge of architecture (a minimum of three people). B. The committee shall include one city resident from each of the three Historicak Preservation Districts created by.Ordinance No 1086 (1987 Series). C. At least eight members shall be residents of the City of San Luis Obispo. ARTICLE 4. TERMS OF APPOINTMENT A. Members shall be appointed by the City Council for two -year terms and may be reappointed for not more than four consecutive full terms totaling eight years. ARTICLE 5. OFFICERS A. A Chairperson, Vice - Chairperson and Secretary shall be elected by the committee at its first meeting in April for one -year terms. No person may serve in the office of chairperson or vice chairperson for more than two consecutive terms. ' B. The Chairperson shall preside overall all committee meetings, vote on all matters, appoint all subcommittees, call special meetings, and submit an annual report and budget to the committee for approval and presentation to the City Council. C. The Secretary shall keep all records of the committee, minutes of the committee meetings, and shall coordinate the preparation of agendas and notices with the Community Development Department. LDJ L 1 3 D. The Vice - Chairperson shall serve in the absence or incapacity of the chairperson and perform such other duties as requested by the chair. ARTICLE 6. MEETINGS A. The committee shall hold a regular meeting each month. All meetings shall be open to the public and shall be held at specified time and place with public notice provided as required by California law. B. A quorum shall consist of a majority of the seated members. C. All actions of the committee shall be decided by a majority vote or consensus of the quorum directed through the Chairperson. D. Minutes of each meeting shall be forwarded to the City Council and be available as a public record. E. The Chairperson or any three members of the committee may call a special meeting provided that all public notice requirements are met. F. All committee meetings shall be conducted according to policies and procedures as established by the City Council and, where no such rules exist, by Robert's Rules of Order, Newly Revised. G. All members present must vote, except when a member declares a conflict of interest. Any member declaring a conflict of interest shall not vote on or participate in any related deliberations or actions of the committee. ARTICLE 7. ABSENCES AND RESIGNATIONS A. If a member fails to attend three consecutive regular meetings or a total of six regular meetings within any twelve months, the member shall automatically be considered for replacement. The chairperson of the committee shall inform the Council of such a situation and explain any special circumstances. B. Committee members are responsible for notifying the Chairperson or the Secretary in advance when an absence is anticipated. C. If a member needs to resign from the committee, the member shall immediately direct a letter to the City Council with copies forwarded to the committee chairperson and City Clerk. ARTICLE 8. SUBCOMMITTEES " A. Subcommittees shall be appointed, as needed, by the Chairperson. Subcommittees may include non - committee members who shall have no voting power. ARTICLE 9. AMENDMENTS Bylaw amendments shall be submitted for Council approval by an affirmative vote of the members present at a regular meeting of the committee, provided that such amendments shall have been discussed by the Commission on the agenda of at least two meetings prior to the vote. The members shall receive the proposed amendments at least ten day prior to the first reading. P�� OHC Cdr .;) RESOLUTION NO.6252 (1987 Series) A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO ACCEPTING THE PUBLIC IMPROVEMENTS FOR TRACT 1313 UNIT I, THE FOOTHILLS (FOOTHILL PROPERTIES, SUBDIVIDER) WHEREAS, the Subdivision improvements for Tract 1313, Unit I have been satisfactorily completed, and WHEREAS. the Subdivider has requested acceptance of the public improvements, NOW THEREFORE BE IT RESOLVED by the Council of the City of San Luis Obispo that the public improvements for Tract 1313, Unit I are hereby accepted for maintenance by the City of San Luis Obispo and the Council authorizes the release of 90% of the Faithful Performance Surety (Letter of Credit) in accordance with the subdivision agreement. On motion of Councilman Settle. seconded by Councilman Griffin and on the following roll call vote: AYES: Councilmembers Settle, Griffin, Dovey, Rappa and Mayor Dunin NOES: None ABSENT: None the foregoing Resolution was passed and adopted this 7th day of July . 1987. r'IMTR RON DUNIN ATTEST: Vpjt.�.'n- CAY CLERK PAMELA tGES R 6252 Resolution No.6252 (1987 Series) Page 2 APPROVED: t Adm'nistrative Officer City A orney Community Development Director j4City *Engineer jk4 /t1313acI jj D 'Coa - Fi&rem �Illel • RESOLUTION NO. 6251 (1987 Series) A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO ACCEPTING THE PUBLIC IMPROVEMENTS FOR TRACT 1229 - UNIT 2 TANK FARM ROAD AND POINSETTIA (SANTA LUCIA HILLS, SUBDIVIDER) WHEREAS, the Subdivision improvements for Tract 1229 - Unit 2 have been satisfactorily completed, and WHEREAS, the Subdivider has requested acceptance of the public improvements, NOW, THEREFORE BE IT RESOLVED by the Council of the City of San Luis Obispo that the Subdivision improvements for Tract 1229 - Unit 2 are hereby accepted as complete and the public improvements are accepted for maintenance by the City of San Luis Obispo, and the Council authorizes the release of 90% of the Faithful Performance surety and the Labor & Materials surety in accordance with the Subdivision Agreement. On motion of Councilman Settle , seconded by Councilman Griffin and on the following roll call vote: AYES: Councilmembers Settle, Griffin, Dovey, Rappa and 11ayor Dunin NOES: None ABSENT: None the foregoing Resolution was passed and adopted this 7th day of July 1987. .Wft aq MAYOR RON DUNIN ATT V CIT'If&CLERIK PAM VGES 1! M M M ii • M iF °l R 6251 Resolution No. 6251 (1987 Series) Page Two. APPROVED: Ci y Adm nistrative Officer City Attor ey Community Development Director City Engineer jk4 /929 -acc by r/�� �� :� o ���� , 0 (1 RESOLUTION NO. 6250 (1987 Series) A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO ACCEPTING THE PUBLIC IMPROVEMENTS FOR TRACT 1229 - UNIT 1 TANK FARM ROAD AND HOLLYHOCK WAY (SANTA LUCIA HILLS, SUBDIVIDER) WHEREAS, the Subdivision improvements for Tract 1229 - Unit 1 have been satisfactorily completed, and WHEREAS, the Subdivider has requested acceptance of the public improvements, NOW, THEREFORE BE IT RESOLVED by the Council of the City of San Luis Obispo that the Subdivision improvements for Tract 1229 - Unit 1 are hereby accepted as complete and the public improvements are accepted for maintenance by the City of San Luis Obispo, and the Council authorizes the release of 909 of the Faithful Performance surety and the Labor & Materials surety in accordance with the Subdivision Agreement. On motion of Councilman Settle , seconded by Councilman Griffin and on the following roll call vote: AYES: Councilmembers Settle, Griffin, Dovey, Rappa-and Mayor Dunin NOES: None ABSENT: None the foregoing Resolution was passed and adopted this 7th day of July 1987. MAYOR RON DUNIN ATTES : LJA;�) CITY CLERK PANT V06ES x x x x x x x x R 6250 �1 Resolution No. 6250 (1987 Series) Page Two. APPROVED: ity Admi istrative Officer City At o ney Community Development Director � j( 14 City Engineer jk4 /929 -acc by Y