HomeMy WebLinkAbout6394-6399and
RESOLUTION NO. 00M (1988 Series)
A RESOLUTION OF THE COUNCIL OF THE CITY OF
SAN LUIS OBISPO APPROVING THE AGREEMENT AS REVISED
FOR ENGINEERING SERVICE BETWEEN THE
CITY OF SAN LUIS OBISPO AND BROWN AND CALDWELL FOR
IMPLEMENTATION OF WASTEWATER MANAGEMENT PLAN
WHEREAS, the City has adopted a Wastewater Management Plan ;
WHEREAS, the Wastewater Management Plan identifies a specific
program for the implementation of the Wastewater Management Plan;
and
WHEREAS, the City desires to retain technical assistance to
implement the Wastewater Management Plan program; and
WHEREAS, the City has gone through a consultant selection
process and the firm of Brown and Caldwell is determined to be
capable and interested in provdng. assistance.
NOW,THEREFORE, BE IT RESOLVED the Mayor is authorized to
execute the Agreement for Engineering Services, as revised,
between the City of San Luis Obispo and Brown and Caldwell for
Implementation of Wastewater Management Plan and authorize the
consultant to proceed with the first increment of work with costs
not to exceed $175,000.
On motion of Councilmember Settle , seconded
by Councilmember Reiss
, and on the following roll call vote:
AYES: Councilmembers Settle, Reiss and Mayor Dunin
NOES: Councilmembers Pinard and Rappa
ABSENT: None
the foregoing Resolution was passed and adopted this 23rd day of
February , 1988.
fo'j - asap:
MAYOR RON DUNIN
ATTE U
CITY VLERK PAMELA VGtS
Resolution No. 6399 (1988- - .Series)
Page 2
APPROVED:
V \ice
City Admt tive Officer
ty
Finance Director
Z:::��
Public Works Director
Utilities Manager
wwmpreso /wth #12
AGREEMENT FOR ENGINEERING SERVICES
BETWEEN CITY OF SAN LUIS OBISPO
AND BROWN AND CALDWELL FOR
IMPLEMENTATION OF WASTEWATER MANAGEMENT PLAN
THIS AGREEMENT, made and entered into on this 23rd day
of February , 1988, by and between City of San Luis Obispo or
"City ", hereinafter referred to as "Owner," and Brown and Caldwell,
a California corporation, authorized to provide engineering
services, hereinafter referred to as "Engineer."
WITNESSETH:
WHEREAS, City and Engineer have previously entered into an
Agreement on October 28, 1986, for engineering services for
preparation of Wastewater Management Plan for the City of San Luis
Obispo; and
WHEREAS, Engineer has completed the final report on the San
Luis Obispo Wastewater Management Plan; and
WHEREAS, City has requested Engineer to provide engineering
services for the implementation of the Wastewater Management Plan,
hereinafter referred to as the "Project "; and
WHEREAS, Engineer has available and offers to provide
personnel and facilities necessary to accomplish the work within
the required time; and
WHEREAS,. Owner and Engineer have completed negotiation of
price based on certified cost data submitted by Engineer, and
NOW, THEREFORE, Owner and Engineer agree as follows:
I. PROJECT COORDINATION
A. City
The City Utilities Manager shall be the representative of
the city for all purposes under this agreement and is
Page. 1 of 14
designated as the Project Manager for the City. He shall
supervise the progress and execution of this agreement.
B. Engineer
Engineer shall assign a Project Director and a Project
Manager for this project. Mr. Pervaiz Anwar is hereby
designated as the Project Director and Mr. Azee Malik is
hereby designated as the Project Manager for engineer..
Should circumstances or conditions subsequent to the
execution of this agreement require a substitute Project
Director or Project Manager for any reason, the Project
Director or Project Manager designee shall be subject to
the prior written acceptance and approval of the City's
Project Manager.
II. DUTIES OF ENGINEER
A. Description of Project
The Project is described in Exhibit A entitled,
"Description of Project ". Any changes in the Project as
described will be incorporated, by written Amendment
executed by the City's Project Manager and Engineer.
B. Scope of Engineering Services
Engineer agrees to perform those services which are
described in detail hereafter. Unless modified in writing
by the parties hereto, duties of Engineer shall not be
construed to exceed those services specifically set forth
herein.
1. Planned Engineering Services Engineer agrees to
perform those planned tasks described in Exhibit B
entitled, "Scope of Planned Engineering Services, ".
Compensation for Planned Engineering Services shall be
as provided in Exhibit C.
2. Follow -on Engineering Services Owner and Engineer
agree that certain of the work to be performed by
Engineer cannot be defined adequately prior to the
completion of the predesign or design services, and
that additional engineering work related to the
execution of the project and not covered in Exhibit B
will be needed during performance of this agreement.
It is intended that such categories of work be
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a
classified as Follow -on Engineering Services.
Follow -on Engineering Services will be negotiated
following pre- design or design services when the
actual facilities to be constructed are more
accurately defined. Follow -on Engineering Services
will include the following tasks.
a. Review of submittals. Review contractor's
submittal to assure compliance with the contract
documents.
b. Consultation during construction. Provide
interpretation of contract documents.
Respond to requests for information from the
contractor.
Review requests for substitution from the
contractor.
c. Site visits. Make visits to the construction site
to assist the construction manager in monitoring
of the construction program. It is assumed that
twelve trips to the site will be made during the
construction of the proposed project.
d. Change order preparation and review. Provide
assistance to the City in the preparation and
review of change orders. This will include
developing cost estimates for the changes as well
as evaluating contractor supplied costs for the
proposed changes.
e. Witness testing. Witness the testing of major
equipment. It is assumed that the testing of the
installed equipment would be witnessed at the
site.
f. Prepare operations and maintenance manual. Update
operation and maintenance (O &M) manual currently
in use by the City's plant personnel. Incorporate
changes resulting from additions to or
modifications of existing treatment facilities.
g. Prepare start -up procedures. Prepare start -up
procedures for the modified treatment
facilities. Start -up procedures to include system
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flushing, inspections, testing and any other
additional manufacturer requirement necessary to
place the equipment and systems in full operation.
h. Start -up assistance. Provide start -up assistance
to the City. Conduct up to three pre- start -up
meetings with contractor, construction manager and
plant personnel. Coordinate and oversee the final
testing.
i. Provide operator training. Prepare training
procedures. Coordinate "contractor and equipment
suppliers for contract - related training by the
equipment suppliers. Conduct start -up,
operations, shutdown, maintenance and on -site
field training.
3. Special Engineering Services.
Owner and Engineer agree that certain of the work.
contemplated to be performed by Engineer cannot be
defined sufficiently at the time of execution of this
Agreement, and that incidental engineering work
related to the Project and not covered in Planned or
Follow -on Engineering Services may be needed during
performance of this Agreement. Such categories of
work shall be classified as Special Engineering
Services. Special Engineering Services shall be
authorized by the Project Manager for the City.
Special Engineering Services may include, but are not
limited to, the following:
a. Prepare As -built Construction Plans. Prepare
as -built construction plans based on drawing
mark -ups developed by the contractor during the
construction phase. As -built information will be
transferred to original drawings (mylars) and a
complete set will be submitted to the City.
b. Prepare a Separate Construction Packa a for
Advance Wastewater Treatment. If grant /loan funds
are to be pursued, a separate package will be
prepared for the construction of advance
wastewater treatment facilities. This package
will be formatted into a document which meets the
requirements of Clean Water Grant Program and
State Revolving Fund Loan Program.
Page 4 of 14
c. Incorporate Review Comments. The Advance
Wastewater Treatment construction package may be
submitted to the state and Corps of Engineers for
review. All review comments will be incorporated
to get state and Corps of Engineers concurrence.
d. Public Hearings. Attend public hearings meetings
in Sacramento, California and respond to any
comments from RWQCB to resolve waste discharge
requirements relating to color, turbidity and
temperature.
e. Emergency Power. Prepare plans and specification
for the construction of a new emergency power
system capable of keeping critical unit processes
on -line in case of power outage.
f. Value Engineering Recommendation. Incorporate
value engineering recommendations in the design
upon concurrence by the City.
C. Release of Reports and Information.
Any reports, information, data, or
to, or prepared or assembled by, .
agreement shall be the property of
made available to any individual
Engineer without the prior written
Project Manager.
D. Copies of Reports and Information.
other material given
Engineer under this
City and shall not be
or organization by
approval of the City's
If. City requests additional copies of reports, drawings,
specifications, or any other material in additicn to what
the. Engineer is required to furnish in limited quantities
as part of the services under this agreement, Engineer
shall provide such additional copies as are requested, and
City shall compensate Engineer for the costs of
duplicating of such copes at Engineer's direct expense.
E. Qualifications of Engineer. Engineer represents that it
is qualified to furnish the services described under this
agreement.
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III. DUTIES OF CI.T.Y
City agrees to cooperate with Engineer and to provide
treatment plant operation, maintenance, and performance data
as requested plus available construction or as -built
drawings. City will provide potholing at the treatment plant
to expose underground utilities.
IV. COMPENSATION
For the services described in Exhibit B which are to be
performed by the Engineer, the Owner agrees to pay, and the
Engineer agrees to accept, compensation in accordance with
the methods and schedules set forth in Exhibit C.
Compensation for Follow -on and Special Engineering Services
shall be as set forth in the written authorization for such
services. Payment to the Engineer is due upon receipt of
invoice by Owner. If payment is not made within 30 days,
interest on the unpaid, balance will accrue beginning with the
31st day at the rate of 1.0 percent per month or the maximum
interest rate permitted by law, whichever is lesser. Such
interest will become due and payable at the time said overdue
payment is made.
V'. AUTHORIZATION, PROGRESS.,_AND_COMPLETION
Specific authorization to proceed with work described in
Exhibit B shall be granted in writing by the Owner within a
reasonable time after the effective date of this Agreement.
The Engineer shall not proceed with the work without such
authorization. The work shall be completed within 465 days
after receipt of the authorization to proceed.
For Follow -on and Special Engineering Services, the Owner's
authorization shall be in writing and shall include the
definition of the work to be done, the schedule for
commencing and completing the work, and the basis of
compensation for the work.
VI. TEMPORARY SUSPENSION
The City's Project Manager shall have the authority to
suspend this agreement wholly or in part, for such period as
he deems necessary due to unfavorable conditions or to the
failure on the part of the Engineer to perform any provision
of this agreement. Engineer will be paid the compensation
due and payable to the date of temporary suspension.
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VII.. SUSPENSION; TERMINATION
A. Right to Suspend or Terminate
The City retains the right to terminate this agreement
for any reason by notifying Engineer in writing 7 days
prior to termination and by paying the compensation due
and payable to the date of termination; provided,
however, if this agreement is terminated for fault of
Engineer, City shall be obligated to compensate Engineer
only for that portion of consulting services which are of
benefit to City. Said compensation is to be arrived at
by mutual agreement of the City and Engineer and should
they fail to agree, then an independent arbitrator is to
be appointed and his decision shall be binding upon the
parties.
B. Return of Materials
Upon such termination, Engineer shall turn over to the
City immediately any and all copies of studies, sketches,
drawings, computations and other data, whether or not
completed, prepared by Engineer, and for which Engineer
has received reasonable compensation, or given to
Engineer in connection with this agreement. Such
materials shall become the permanent property of City..
Engineer, however, shall not be liable for City's use of
incomplete materials or for City's use of complete
documents if used for other than the project contemplated
by this agreement.
VIII. INSPECTION
Engineer shall furnish City with every reasonable
opportunity for City to ascertain that the services of
Engineer are being performed in accordance with the
requirements and intentions of this agreement. All work
done and all materials furnished, if any, shall be subject
to the City Project Manager's inspection and approval. The
inspection of such work shall not relieve Engineer of any of
its obligations to fulfill its agreement as prescribed.
Page 7 of 14
IX. OWNERSHIP OF MATERIALS
All original drawings, plans, documents and other materials
prepared by or in possession of Engineer pursuant to this
agreement shall become the permanent property of the City,
and shall be delivered to the City upon demand.
X. INDEPENDENT JUDGMENT
Failure of City to agree with Engineer's independent
findings, conclusions, or recommendations, if the same area
called for under this agreement, on the basis of difference
in matters of judgment shall not be construed as a failure
on the part of Engineer to meet the requirements of this
agreement.
XI. ASSIGNMENT: SUBCONTRACTOR'S EMPLOYEES
This agreement is for the performance of professional
engineering services of the Engineer and is not assignable
by the Engineer without prior consent of the City in
writing. The Engineer may employ other specialists to
perform special services as required with prior approval by
the City.
XII. NOTICE
All notices hereunder shall be given in writing and mailed,
postage prepaid, by Certified Mail, addressed as follows:
To City: -City Clerk's Office
City of San Luis Obispo
990 Palm Street
P.O. Box 8100
San Luis Obispo, CA 934J3 -8100
To Engineer: Brown and Caldwell
150 South Arroyo Parkway
P.O. Box 7103
Pasadena, CA 91109
XIII. INTEREST OF ENGINEER
Engineer covenants that it presently has no interest, and
shall not acquire any interest, direct or indirect,
financial or otherwise, which would conflict in any manner
or degree with the performance of the .services hereunder.
Page 8 of 14
XIV.
G
Engineer further
agreement, no
interest shall b
who has or wil.
agreement is ar
expressly agreed
hereunder, Engi
independent cont
City.
INDEMNITY
W
covenants that, in the performance of this
subcontractor or person having such an
e employed. Engineer certifies that no one
L have any financial interest under this
i officer or employee of City. It is
that, in the performance of the services
weer shall at all times be deemed an
tractor and not an agent or employee of
Engineer hereby agrees to indemnify and save harmless City,
its officers, agents, and employees of and from:
A. Any and all claims and demands which may be made against
City, its officers, agents or employees by reason of any
injury to or death of any person or corporation caused
by any negligent act or omission of Engineer under this
agreement or of Engineer employees or agents;
B. Any and all damage to or destruction of any property,
including the property of City, its officers, agents, or
employees, occupied or used by or in the care, custody,
or control of Engineer, or in proximity to the site of
Engineer's work, caused by any negligent act or omission
of Engineer under this agreement or of Engineer's
employees or agents;
C. Any and all claims and demands which may be made against
City, its officers, agents, or employees by reason of
any injury to or death of or damage suffered or
sustained by any employee or agent of Engineer under
this agreement, however caused, excepting, however, any
such claims and demands which are the result of the
negligence or willful misconduct of City, its officers,
agents, or employees;
D. Any and all claims and demands which may be made against
City, its officers, agents, or employees by reason of
any infringement or alleged infringement of any patent
rights or claims caused by the use of any apparatus,
appliance, or materials furnished by Engineer under this
agreement; and
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E. Any and all penalties
account of the violation
any term or condition of
of any law or regulation
any permit is due to
Engineer.
n
LJ
imposed or damages sought on
of any law or regulation or of
any permit, when said violation
or of any term or condition of
negligence on the part of the
Consultant, at its own costs, expense, and risks, shall
defend any and all suits, actions, or other legal
proceedings that may be brought against or for employees
on any such claim or demand of such third persons, or to
enforce any such penalty, and pay and satisfy any
judgment or decree that may be "rendered against City,
its officers, agents, or employees in any such suit,
action or other legal proceeding, when same were due to
negligence of the Engineer.
XV. WORKERS COMPENSATION
Engineer certifies that it is aware of the provisions of the
Labor Code of the State of California, which requires every
employer to be insured against liability for workers
compensation or to undertake self- insurance in accordance
with the provisions of that code, and it certifies that it
will comply with such provisions before commending the
performance of the work of this agreement.
XVI. INSURANCE
For the duration of this Agreement, the Engineer shall
maintain the following minimum public liability and property
damage insurance which shall protect the Engineer from
claims for.injuries, including accidental death, as well as
from claims for property damage which may arise from the
performance of work under this Agreement. The limit of
liability for such insurance shall be as follows:
A. Comprehensive general liability insurance, including
personal injury liability, blanket contractual
liability, and broad form property damage liability.
The combined single limit for bodily injury and property
damage shall be not less than $500,000.
B. Automobile bodily injury and property damage liability
insurance covering owned, non - owned, rented, and hired
cars. The combined single limit for bodily injury and
property damage shall be not less than $500,000.
Page 10 of 14
C. Statutory workers compensation and employers liability
insurance for the State of California.
The Engineer shall also maintain professional liability
insurance covering damages resulting from errors or
omissions of the Engineer. The limit of liability shall be
not less than $5,000,000.
The Engineer shall submit to the Owner certificates for each
of the policies listed above. Each certificate shall
provide that the insurance company give written notice to
the Owner at least 30 days prior to cancellation or any
material change in the policy. Certificates for
comprehensive general liability and automobile liability
policies shall provide that the pwner is named as an
additional insured.
XVII. AGREEMENT BINDING
The terms, covenants, and conditions of this agreement shall
apply to, and shall bind, the heirs, successors, executors,
administrators, assigns, and subcontractors of both
parties.
XVIII. WAIVERS.
The waiver of either party of any breach or violation of
any terms, covenant, or condition of this agreement or of
any provision, ordinance or law shall not be deemed to be a
waiver of any subsequent breach of violation of the same or
of any other term, covenant, condition, ordinance, or
law. The subsequent acceptance by either party of any fee
or other money which may become due hereunder shall not be
to be a waiver of any preceding breach or violation by the
other party of any term, covenant, or condition of this
agreement or of any applicable law or ordinance.
XIX. COST AND ATTORNEY'S FEES
The prevailing party in any action between the parties to
this agreement brought to enforce the terms of this
agreement or arising out of this agreement may recover its
reasonable costs and attorney's fees expended in connection
with such an action from the other party.
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XX.
XXI.
O •
DISCRIMINATION
No discrimination shall be made in the employment of
persons under this agreement because of the race, color, .
national origin, ancestry, religion or sex of such
person.
If Engineer is found in violation of the non discrimination
provisions of the state of California Fair Employment
Practices _act or similar provisions of federal law or
executive order in the performance of this agreement, it
shall thereby be found in material breach of this
agreement. Thereupon, City shall have the power to cancel
or suspend this agreement, in whole or in part, or to
deduct from the amount payable to Engineer the sum of
Twenty -five Dollars ($25) for each person for each calendar
day during which such person was discriminated against, as
damages for said breach of contract, or both.. Only a
finding of the State of California Fair Employment
Practices Commission or the equivalent federal agency or
officer shall constitute evidence of a violation of
contract under his paragraph.
If Engineer is found in violation of the nondiscrimination
provisions of this agreement or the applicable affirmative
action guidelines pertaining to this agreement, Engineer
shall be -found in material breach of the agreement.
Thereupon, City shall have the power to cancel or suspend
this agreement, in whole or in part, or to deduct from the
amount payable to Engineer the sum of Two Hundred Fifty
Dollars ($250) for each calendar day during which Engineer
is found to have been in such noncompliance as damages for
said breach of contract, or both.
AGREEMENT CONTAINS ALL UNDERSTANDINGS
This document represents the entire and integrated
agreement between City and Engineer and supersedes al prior
negotiations, representations, or agreements, either
written or oral. This document may be amended only by
written instrument, signed by both City and Engineer. All
provisions of this agreement are expressly made
conditions. This agreement shall be governed by the laws
of the State of California.
IN WITNESS WHEREOF, City and Engineer have executed this
agreement on the day and year first above written. .
Page 12 of 14
XXII. SUBCONTRACTS
Engineer shall be entitled, to the extent determined
appropriate by the Engineer, to subcontract any portion of
the work to be performed under this Project. Engineer
shall negotiate and administer subcontracts in accordance
with 40 CFR 33.295. The Engineer shall be responsible to
the Owner for the actions of persons and firms performing
subcontract work.
The Engineer is authorized by the Owner to subcontract work
having a cost which will not exceed 20 percent of the total
amount of compensation due under this Agreement.
Subcontractors selected as of the date of this Agreement,
and the nature of services to be performed by each, is as
follows:
Staal, Gardner, & Dunne, Inc. Geotechnical Services
Engineering Development Associates Surveying Services
XXIII. JURISDICTION
This Agreement shall be administered and interpreted under
the laws of the State of California. Jurisdiction of
litigation arising from this Agreement shall be in that
state. If any part of this Agreement is found to be in
conflict with applicable laws, such part shall be
inoperative, null, and void insofar as it is in conflict
with said laws, but the remainder of the Agreement shall be
in full force and effect.
XXIV. BUSINESS LICENSE
The Contractor and all subcontractors shall have appropriate business
licenses in accordance with the City of San Luis Obispo Municipal Code.
XXV. SCOPE AUTHORIZATION AND COST LIMITATIONS
The Contractor is authorized to perform all work outlined under Task 1.0
to Task 2.11 of this agreement at a cost not to exceed $175,000. Further
authorization to perform the balance of the tasks in this agreement will
be provided by the City Council.
Page 13 of 14
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The effective date of start of the work described in Exhibit B
shall be January 26, 1988.
BROW AND CALDWELL CITY OF SAN LUIS OBISPO
B n i �, I; V .-
y ery iz Mnwar
Vice President
By ge _
v
e-tvri"T11ITt , a yo r
ATTEST:
Pa ela Voges
City Clerk N4�
APPROVED:
Roger Pjcquet
City At orney
Page 14 of 14
C� d
EXHIBIT A
DESCRIPTION OF PROJECT
The project consists of implementation of the Wastewater
Management Plan adopted by the City of San Luis Obispo. This
recommended plan is described in Chapter 8 of the Wastewater
Management Plan dated October 1987. The project consists of three
elements: upgrade of wastewater collection system; improvements to
the wastewater treatment plant; and review of the potential
beneficial use options.
1. WASTEWATER COLLECTION SYSTEM"
The wastewater collection system consists of 150 miles of
sewer lines and eight pumping stations. The collection system has
experienced high level of infiltration and inflow (I /I).
Cost - effective analysis will be conducted to determine if (a) the
collection system should be rehabilitated to reduce I /I; or (b)
larger relief sewers should be built; or (c) additional storage ponds
should be constructed; or (d) the most cost - effective combination of
the above alternatives. An"implementation program and a preliminary
design for the selected improvements to the collection system will be
developed during pre- design studies.
- 2. WASTEWATER TREATMENT PLANT
The wastewater treatment plant is a secondary treatment
plant, using trickling filters and ponds for biological treatment.
Although a portion of the effluent is used for irrigation during the
summer, most of it is discharged to San Luis Obispo Creek, which has
very low natural flows during the dry season. Lt is also an
important creek for steelhead spawning, and the discharge
requirements set by the Regional Board specify a stringent
ammonia- nitrogen limit to avoid toxicity effects on steelhead.
The treatment plant has also been unable to consistently
meet discharge requirements for 5 -day biochemical oxygen demand
(BOD5), and it has periodically exceeded limits for other
constituents such as suspended solids, oil and grease, and coliform
organisms. In addition, the treatment plant has several hydraulic
limitations. The design average dry - weather flow is approximately
Exhibit A
February 8, 1988
Page 1 of 4
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5 mgd. The wet - weather- flow capacity of several process -- including
the influent pumping station, grit removal facility, primary
clarifiers, and effluent pipeline - is about 10 mgd. A flow
equalization basin was constructed recently to help accommodate the
large I/I flows that occur during storms.
Several areas of, treatment plant improvements have been
identified in Chapters 7 and 8 of the Wastewater Management Plan.
These improvements are briefly described here.
Elimination of Raw Wastewater Storage. Existing storage
tank and primary clarifiers will -be retained. The
wastewater flow will be equalized after primary
clarification. The influent pumping station's capacity will
be expanded to accommodate the peak wet - weather flow of
22 mgd. New screening and preaeration /grit removal
facilities will be constructed ahead of influent pumping
station.
Eliminating Trickling- Filter Flow from Primary Clarifiers.
Trickling filter effluent will be directed to the existing
secondary clarifier. Trickling filter effluent flow to the
primary clarifiers will be discontinued. Existing trickling
filters will be retained and will be operated in parallel.
Effluent Pipeline. The existing 24 -inch diameter effluent
pipeline will be abandoned. New 36 -inch pipeline will be
designed to convey treated wastewater to the chlorine
contact tank by- passing effluent ponds.
Potable Water Line to Chlorination Facility. The existing
2 -1/2 -inch PVC potable water line will be replaced with a
new higher - strength pipe.
Digester Spill Containment. A low berm around the digesters
will be constructed -to contain any spillage from the
anaerobic digesters.
Electrical System Improvements. New electrical service and
power distribution system will be.added to accommodate the
load increases associated with plant improvements. Existing
MCC A and B will be replaced. All field wiring and devices
installed prior to the 1962 plant expansion will be
replaced. An analysis will be performed to identify the
emergency power needs in case of a power outage. A new
Exhibit A
February 8, 1988
Page 2 of 4
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electrical building will
electrical equipment..
M
be constructed to house new
Sulfur Dioxide Evaporator. A sulfur dioxide evaporator- will
be added to increase dechlorination capacity and to ensure
chlorine free water.entering the receiving water.
Submerged Creek Discharge Structure. In order to minimize
foaming, the stream discharge - structure will be modified so
that the effluent enters the stream below the water
surface. Relocation of the discharge to below the
confluence of San Luis and Froom Creeks will evaluated.
Facultative Sludge Lagoon. A facultative sludge lagoon will
be constructed to-receve decantate from the digested sludge
drying beds. A small brush aerator will be installed in the
lagoon to ensure that the lagoon surface area remains
aerobic. The d_ecantate will be discharged evenly back to
the treatment facilities to prevent fluctuations in the
ammonia loading.
Advanced wastewater__,_Treatment Facilities. To meet the
stringent ammonia= nitrogen limits for stream discharge,
Activated sludge _process will be used. Existing primary
clarifiers, trickling filters (operating in parallel) and
Clarifier No. 3 will continue to be used as a secondary
treatment facility. Flows from the existing secondary
Clarifier No. 3 will flow through a two -pass aeration tank
and then to two flocculator- clarifiers. Advanced_ treatment
facilities will be: sized to handle a peak flow of 15 mgd.
Piping will be designed to divert higher- flows either to the
equalization pond or to by -pass the activated sludge process
for blending with final clarifier effluent.
3. BENEFICIAL USE OPTIONS
Four beneficial use options for. the City's treated effluent
will be evaluated during predesign phase of facilities design with
the goal of developing a beneficial use program for the City. The
four options include:
A. Stream enhancement -- Reestablishment and perhaps
irrigation of a strip of riparian vegetation along San
Luis Obispo Creek, to provide improved fish and
wildlife habitat, plus other stream enhancement
Exhibit A
February 8, 1988
Page 3 of 4
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Exhibit A
February 8, 1988
Page 4 of 4
measures as determined to be appropriate and
beneficial.
B.
Agricultural irrigation -- The use of effluent to
irrigate agricultural crops.
C.
Landscape irrigation -- The use of effluent to
irrigate landscaped areas such as golf courses., parks,
and industrial parks.
D.
Laguna Lake indirect discharge -- Transport effluent
to retention basins above Laguna Lake and allow it to
percolate through and engineered sand and gravel
backfill to the lake.
A
final report detailing the analysis and including a
recommended
beneficial use program will be submitted to the City for
review and
approval.
Exhibit A
February 8, 1988
Page 4 of 4
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EXHIBIT B
SCOPE OF PLANNED ENGINEERING SERVICES
Planned Engineering Services to be performed under this
Agreement comprise and are. limited to those specifically set forth
in this exhibit. These services are related to the implementation .
of the Wastewater- Management Plan, as described in Exhibit A and
hereinafter referred to as Project. If, during the course of
performing the planned services, City and Engineer find that
additional tasks are required of the Engineer, such tasks will be
performed as Special Engineering Services or Follow -on Engineering
Services.
1.0 Project__ Management. Administer the project -- a
continuous funct -ion during all phases of the project.
Maintain liaison with the City of San Luis Obispo. Attend
and represent Brown and Caldwell at monthly meetings with
City's staff. Provide City with periodic review materials
for critique during the monthly meetings. Encourage the
City's staff, especially the plant operators, to provide
their input on the design of various components of the
Plant facilities.
Attend meetings with Regional Water Quality Control Board
(Regional Board) to assure compliance with all
requirements.
Prepare monthly progress reports for submittal to the
City.
Maintain budget and time control..
1.1 Prepare Project Mana ement -Plan. Define each task to be
conducted, including sequencing, budget allocation and
establishing milestone: Establish project responsibili=
ties, staffing projections, project coordination require-
ments, and schedule.of all meetings with the City staff.
Exhibit B
February 8, 1988
Page 1 of 13
1.2 Coordinate State Revolving Fund__Pinancing. Establish
strategy for obtaining State Revolving -Fund financing.
Meet with SWRCB staff to review loan possibilities and to
determine if special issues should be addressed to
maximize the opportunity for obtaining the loan.
Coordinate submittals to SWRCB and prepare documents for
EPA funded projects. Any special requirements for the
State Revolving Loan financing, not specifically covered
by the various scope items included under planned
engineering services, will be provided under special
engineering services.
2.1 Conduct "kick -off" meetin . Conduct a "kick -off" meeting
with the City's engineering and operational_ staff at the
start of the predesign studies.
Collect available information necessary for the design of
the project. The information to be obtained will include:
o Available topographic and geotechnical information.
o As -built drawings
'2.2 Conduct a brainstorming session. Conduct a "brainstorming
session" with Brown and -Caldwell project advisor and
City's staff to discuss reclamation /beneficial use
options, wastewater collection system and wastewater
treatment plant design. It i.s anticipated that session
will be conducted over a 2 -day period in San Luis
Obispo. Minutes of brainstorming session will be prepared
and distributed to all concerned.
2.3 Prepare geotechnical_ report.. Perform geotechnical
investigations at the proposed facilities location. It is
assumed that a maximum of 7 drill holes will be
required. The depth of the drill. holes will be:
1 hole to 40 -foot depth
1 hole to 25 -foot depth
5 holes to 20 -foot depth
Exhibit B
February 8, 1988
Page 2 of 13
C�
Prepare a geotechnical report. Report will provide. all
geotechnical data necessary for the design of the proposed
facilities. Specifically the following information will
be presented:
o Piezometric data
for
groundwater table.
o Moisture density
test
data.
o Grain size data
o Seismic analysis (.liquefaction potential of soils).
2.4 Prepare site survey report. Determine the surveying
required to support the design of the project. Develop
topographic maps covering the -area where new facilities
would be constructed.
2.5 Eval
ion of
ioentiry agencies and c
in and provide funds
Also identify agencies
reponsibilities) that
interest. Determine
concerns. Work with
implement projects.
a stream enhancement progr
ganizations that might participate
for stream enhancement projects..
(such as those with flood control
might have a nonparticipating
their specific interests and /or
these agencies to evaluate and
Work with the Regional Board to determine how the intent
of the water quality objectives identified in the Basin
Plan and in the City's discharge requirements could be. met
through implementation of a.stream enhancement program.
Identify specific stream enhancement projects that could
be implemented. These may include (1) reestablishment of
riparian "vegetation; (2) irrigation of riparian
vegetation; (3) development of riparian parks; (4)
limiting cattle access to the stream; and (5) construction
of instream habitat improvement structures to enhance
steelhead spawning and rearing. Specific locations should
be identif -ied, and the cooperation of riparian landowners,
where necessary, should be sought.
Exhibit B
February 8, 1988
Page 3 of 13
Develop conceptual designs for the specific projects and
evaluate them on the basis of cost, overall benefits to
the community, and compatibility with Regional Board and
Basin Plan requirements. Prepare a letter report
summarizing the results of Task 2.5.
2.6 Evaluate use of reclaimed, water for agriculture irrigation
And landscape irrigation. Identify areas that are likely
candidates for irrigation. Review available soils data
and take soil samples from representative areas. Analyze
soils for chemical constituents plus such characteristics
as cation exchange capacity and sodium adsorption ratio.
Determine the chemical characteristics of the San Luis
Obispo wastewater treatment plant effluent. Evaluate the
compatibility of the effluent with the area soils.
Determine whether there is likely to be a market. for
reclaimed water. For agricultural irrigation, this will
involve_ discussions with local ranchers and farmers and
others who may have insight into local agriculture, such
as the county agricultural extension agent. For landscape
irrigation, facilities such as parks, golf courses, school
yards, cemeteries, industrial parks, and landscaped
highway medians are the most likely reuse sites.
Based on the above work, identify existing and potential
landscape vegetation and potential crops for the area.
Determine the compatibility of the effluent chemical
characteristics with the vegetation and crops, and prepare
preliminary conceptual designs for irrigation projects.
The main purpose of this step is to identify probable.
costs. Determine whether the irrigators will be able to
afford the price of reclaimed water and, if not, determine
the degree to which the City would be willing to subsidize
the sale of reclaimed water. It must be remembered that
the agricultural irrigator will, in addition to having to
pay for delivery of reclaimed water to his property line,
also incur costs for irrigation equipment,' pumping, and
operation of the irrigation system. Landscape irrigators
Tay need water delivered at a suitably high. pressure.
Some uses, particularly for landscape irrigation, may also
Exhibit B
February 8, 1988
Page 4 of 13
C
require higher treatment levels. Prepare a letter report
summarizing the results of Task 2.6, including costs.
2.7 Evaluate indirect (subsurface) discharge of effluent to
Laguna Lake. Identity potential Laguna- Lake discharge
projects.
Through discussions with the Regional Board and the
California Department of Health Services, document the
discharge requirements and treatment level needed for
specific discharge methods. Specific constituents for
which requirements must be determined include 5 -day
biochemical oxygen demand (BOD5), ammonia- nitrogen, and
nutrients (nitrogen and phosphorus). In addition, because
Laguna Lake is currently used as a body - contact
recreational impoundment, Title 22 requirements for those
types of water reclamation projects may apply. Prepare a
letter report summarizing findings.
Prepare a final report on beneficial use options. The
report will summarize the development and analysis of all
options developed and will recommend a beneficial use
program.
2.8 Review existing source detection data. Collect and review
existing smoke testing data. Collect and review existing
TV inspection dada.
2.9 Initial field work. Perform initial source detection work
in Basins B, D, E, and H. Before any sewer rehabilitation
or extensive source detection work is performed in these
basins a cost - effectiveness evaluation is needed to
determine the optimum combination of sewer rehabilitation,
relief sewer construction, treatment plant modifications,
and flow equalization. Intensive flow monitoring will be
Performed in these basins and existing smoke testing and
television inspection data will be reviewed. A
cost- effective evaluation will be conducted based upon the
above data to determine if any portions of the four basins
are cost- effective to rehabilitate. If rehabilitation is
cost- effective, additional source detection may be
necessary to determine the appropriate rehabilitation
methods for each sewer reach. Following subtasks will be.
Exhibit B
February 8, 1988
Page 5 of 13
C� !
performed to identify sewer reaches with I/I and to
perform .a. cost - effective evaluation to determine if the
reaches should be evaluated.
o Conduct an intensive flow monitoring program with
approximately 12 temporary flow monitors in Basins B,
D, E and H to identify portions of the Basins with
high- I/I rates. The intensive flow monitoring
program will be conducted as a cooperative effort
between Brown and Caldwell and City. The monitor
calibrations will be checked by the City collection
.System maintenance crews.
o Perform flow data analysis to determine I/I rates
from each subbasin.
2.10 Develop alternative_ to handle I /I. flows. I/I flows can
be handled by one or more of -the following: sewer
rehabilitation, relief' sewers, in -line or off -line
storage in the collection systems, storage at the
treatment plant, and expanded treatment plant. Develop
above options for analysing Task 2.11.
Individual subbasins developed in Task 2.9 will e
identified for potenti l al rehabilitation.
Develop alternatives for in -line and off -line storage in
the collection system_. Develop treatment plant
modifications including enlarged influent pump station
and grit removal facilities, additional primary
clarifiers, new equalization basins, and increased
overall.hydraulic capacity.
2.11 Evaluate_ alte.rnatives__to, handle I/I flows. Evaluate the
Alternatives developed in Task 2.10 to determine the best
approach for the City to handle I /I.
Perform a detailed cost - effectiveness evaluation to rank
the alternatives by their cost - effectiveness. The
Analysis will be based upon life - cycle costs and account .
for the various projected useful_ lives of the
alternatives. The analysis will also account for
Exhibit B
February 8, 1988
Page 6 of 13
C
differences in operational, maintenance, and power
costs.
Evaluate other factors such as community disruption,
environmental disruptions, and reliability, for the
Alternatives.
2.12 Develop collection preliminary design and
implementation_ program. Collect existing information on
potential major- utility interferences from the
appropriate utility companies. Obtain and review
as- built information on existing sewers.
Develop alternatives for relief and' replacement sewer
alignment and storage basin placement. Alternative
alignments and preliminary profiles for relief,
replacement and new sewers will be developed at 1" = 400'
scale.
Evaluate alternatives to recommend the best
alternatives. Develop preliminary cost estimates and
study non - economic factors such as community disruptions,
environmental disruptions and implementation program for
each alternative.
Develop preliminary design of the recommended
Alternatives. The preliminary design will include the
following:
o Detailed design criteria
o Hydraulic design
o Detailed preliminary cost estimate
Develop an implementation program for the selected
improvements to the collection system. The
implementation plan will show the recommended schedule of
construction and revenue program. The recommended
alternatives will be divided into several construction
packages. The project size will be based upon the
bonding capacity of local pipeline construction firms.
Exhibit B
February 8, 1988
Page 7 of 13
�i
Prepare a preliminary design and program management
report. The report will summarize the development and
analysis of the projects and present the recommended
design and. construction scheduled and preliminary cost
estimates. The report will also include the preliminary
design bt the projects including design criteria,
recommended design flow, vertical and horizontal
alignments, pipe diameters, rehabilitation methods, and
storage location and size:. Drafting. and surveying
standards will be included to help ensure high quality
designs that provide the necessary improvements in the
collection system. New, relief, and replacement sewers
will be shown in plan and profile. Sewer rehabilitation
will be shown in plan. Design of proposed improvements
will be performed by others.
2.13 Prepare-treatment plant basis -of- design report. Prepare
basis -of- design report for the recommended modifications
to the treatment facilities. This report will focus on
refinements to the design criteria for the proposed
treatment facilities, based on the outcome of the
reclamation /beneficial use studies and the collection
system studies. The report will also include:
• Major process and instrumentation diagrams.
• Major process equipment list.
• Plant layout.
• Process flow diagrams and hydraulic capacity
determinations.
• Preliminary construction cost estimate..
• Design and construction schedule.
2..14 Predesign review. Conduct predesign review meeting with
Brown and Caldwell Review Board and the City engineering
and operations staff. Make formal presentation to the
City council if requested. Incorporate comments and
submit the final report.
Exhibit B
February 8, 1988
Page 8 of 13
C O
3.1 Identify underground utilities. Review the existing
drawings and - identify the pot -:hole locations for iden-
tifying underground utilities in the immediate vicinity
of the proposed facilities and pipelines. Information on
pipe size, service type, depth and location of pipelines
will be developed for detailed design. This task does
not include the pot- holing effort.
3.2 Prepare plans and specifications for bidding purposes.
Design new facilities as recommended by the predesign
report. For determination of effort required for this
task, it is assumed that number, sizes and locations of
all proposed facilities will be as discussed in
Wastewater Management Plan for stream discharge
alternative. The above assumptions will be validated
during the predesign phase and scope of work adjusted
accordingly. Detailed design will include design of the
following facilities /structures:
o Screening facility
• Preaeration /grit removal tanks
• Expanded influent pumping station
• New 36 -inch effluent line.
• Potable water line to chlorination facility
• Sulfur dioxide evaporator
• Submerged creek discharge structure
• Digester spill "containment berm and return pump
• Facultative sludge lagoon
• Electrical system improvements
o New electrical building
o .Activated sludge aeration tank
Exhibit $
February 8, 1988
Page 9 of 13
• Secondary clarifiers
• Return activated sludge and waste activated sludge
pumping stations
• Blower building
o Motor control center building
o Dissolved air flotation thickener
The design of above facilities will include architectur-
al, civil, structural, mechanical, electrical, and in-
strumentation disciplines. Demolition and removal of
existing facilities to be abandoned will be included in
the design.
Architectural design will include basic building layouts,
selection of building materials, and interior and ex-
terior treatment of the buildings.
Civil design will include site layouts, computation of
survey control data and paving, grading, landscaping,
drainage, outside piping, and other civil engineering
items for the project.
Structural design will include design of foundations,
buildings, process structures; piping supports, hand
rails, repair and modifications to existing structures,
and miscel- laneous special construction.
Mechanical design will include final selection of mechan-
ical equipment, arrangement of equipment and piping, and
process schematics showing related controls, piping, and
power features. Mechanical design also includes modifi-
cations to existing equipment and piping, where necessary
fo"r the work.on this project.
Electrical design will include service analysis of power
Utility service, determination of power - requirements, de-
sign of electrical. distribution system, motor control
centers, lighting and circuit diagrams and electric
motors and switchgear.
Exhibit B
February 8, 1988
Page 10 of 13
Instrumentation design will include an evaluation of
specific control systems for various processes and
systems specified. Under this task, control panels will
be designed, control systems configured and display
components selected.
3.3 Design reviews. Conduct design ,reviews with in -house
Design Review Board at roughly 40 percent and 70 percent
- design completion levels. Invite City staff to these
design reviews.
Incorporate review comments in design documents.
3.4 Prepare project schedule. Prepare design and
construction schedule updates to the schedule presented
as part of the basis -of- design report. The schedule
updates will be at 40 -, 70 -, and 90- percent completion
levels.
3.5 Prepare construction cost estimates. Update estimates of
project construction cost, developed as part of the
basis -of- design report, at various design completion
stages. Submit to the City these updates at 40 -, 70 and
90- percent completion level. Present these cost
estimates categorized by major project components.
During the early design phase, develop the estimates of
project components from historical data of similar
projects adjusted for unique aspects of this project.
Prepare later phase estimates of more fully designed
components from. unit costs in a Construction
Specifications Institute (CSI) format.
3.6 Value engineering. Throughout the project provide a
review of the. developing design by construction
specialists, process specialists and engineering
discipline specialists. These specialists and City
staff, principally plant operations personnel, will
identify and evaluate value engineering recommendations
to the design team and the City. Cost estimators will
perform tradeoff studies and cost evaluations of various
approaches, materials and methods. The design team will
review value engineering recommendations and propose
Exhibit B
February 8, 1988
Page 11 of 13
changes in design to the City for concurrence. Value
engineering recommendations, which change the design
already completed, will be incorporated under special
engineering services.
3.7 Cost planning and monitoring. Establish a cost planning
and monitoring process to aid in predicting and
containing final project cost and enhancing value. This
process will begin with the cost estimators who
participate in Task 3.6, assisting the design team and
the City at approximately 10 percent design to establish
a project. Cost Model composed of component budgets.
Components will include both discrete project elements
such as process unit that can reasonably be foreseen and
also appropriate contingencies for those elements which
cannot be foreseen at the start of the project. The
design team and cost estimators will set component
budgets based on historical cost data and judgment. The
sum of all the individual component budgets will be the
Cost Model.
At 40 -, 70- and 90- percent estimates, cost estimators
will prepare cost estimates in the format of the Cost.
Model as defined in Task 3.5 above. The estimate will
display the budgeted cost, an estimated cost and cost
variance. Significant variances between budgeted and
estimated "component costs will focus value engineering on
that component.
368 Prepare bidding plans and specifications. Coordinate
preparation of plans and specifications for bidding
purposes. Prepare_ one reproducible copy of plans and one
camera ready set of specifications for City's use in
preparing bid documents.
4.1 Provide bidding assistance. Provide assistance to the
City during the bidding of the proposed project. The
services under this task will include the following:
o Attend a pre -.bid conference and .respond to questions
during the bid period.
o Prepare all addenda to the contract documents.
Exhibit B
February 8, 1988
Page 12 of 13
0 Assist the City in evaluations of bids and in
selection of construction contractor.
Exhibit B
February 8, 1988
Page 13 of 13
G
EXHIBIT C
COMPENSATION
Compensation for services provided under Article IIB,
"Scope of Engineering Services," shall be in accordance with the
methods described in this Exhibit and the specific amounts shown on
the attached schedule, or as may be later mutually agreed to.
Compensation for each authorized task or project shall be
on the basis of one of the following types of compensation:
1: Firm Fixed- Price
2. Cost Reimbursement.
3. Per Diem Rate
4. Hourly Rate
I. FIRM FIXED -PRICE
Compensation for each authorized firm fixed -price task
shall be as listed on the attached schedule, or as may be mutually
agreed upon at the time of the work if authorized.
II. COST REIMBURSEMENT
Compensation for each authorized cost reimbursement task
shall be the sum of the cost reimbursement portion and the fixed
professional fee for each task listed on the compensation schedule
included herein, subject to such later mutually accepted
modifications in writing as may be allowed herein.
The cost reimbursement portion of the compensation shall be
the sum of direct labor costs, indirect costs, and other direct
costs, as herein defined. The cost reimbursement for each
designated engineering service shall. not exceed the cost ceiling
listed in the compensation schedule without formally amending this
Agreement.
Exhibit C
February 8, 1988
Page 1 of 7
O
1. Direct Labor Costs. Direct labor costs shall be the
total" number of hours worked on the job by each
employee times each employee's regular time rate.
Direct labor costs shall not. include any distribution
of profits. _
2. Indirect Costs. Indirect costs shall be the product of
all direct labor costs multiplied by an overhead rate
of 1.85.
3. Other Direct Costs. Other direct costs shall be billed
at cost and shall include the following:
a. Services directly applicable to the work, such as
special legal and accounting expenses; computer
rental and programming costs; special consultants;
borings; laboratory charges; commercial printing
and binding; and similar costs that are not
applicable to general overhead.
b. Identifiable reproduction costs applicable to the
work, such as printing of drawings, photostating,
multilithing, printing, and similar costs.
C. Identifiable communication expenses, such as
long - distance telephone, telecopying, telegraph,
cable, express charges, and postage other than for
general correspondence.
d. Living and traveling expenses of employees when
away from home office on business connected with
work.
e.. Automobile expenses at Engineer's current mileage
rate.
f. Subcontracted services.
4. Fixed Professional Fee.
engineering services shall
attached schedule for each
fee shall not be.modified
scope or there is a delay
in authorizing one or more
Fixed professional fee for
be the amount listed in the
authorized task. The fixed
unless there is a change in
of more than six ('6) months
of the tasks.
Exhibit C
February 8, 1988
Page 2 of 7
G o
5. Limitation of Cost and Time. It is estimated that the
total cost ceilings for Planned Engineering Services
given in Section VeA of this Exhibit and the time for
completion given in. this Agreement will not be
exceeded. The Engineer agrees to use his best •efforts
to perform the work .specified in Exhibit B within the
estimated cost and time of .completion.
If, at any time,. the Engineer has reason to believe
that the total cost or time for the performance of
work under this Agreement will be greater or
substantially less than the estimated ceiling cost or
estimated time of completion .given in this 'Agreement,
the Engineer shall immediately notify the Owner in
writing.
III. PER DIEM RATE
Compensation for each service or task authorized on a per
diem basis shall be the sum of per diem labor charges and other
direct costs. Reimbursement for services performed on a per diem
basis shall not exceed the price ceiling listed in the compensation
schedule without formally amending this Agreement.
1. Per Diem. Labor Cost. Per diem labor cost shall be the
total number of days or parts thereof worked on the
job by each employee, times the appropriate per diem
billing rate "shown on the schedule approved at the time
of authorization. Per diem billing -rates cover direct
labor", indirect costs, plus professional fee. The
tabulation of per diem billing rates shall designate
the effective date, and, identify those portions
of the per diem rate which are allocable to direct
labor, overhead, and professional fee. Billing
rates shall be revised annually, or more often as
mutually agreed, to reflect relevant changes in
engineering salary costs. Revisions of the billing
rate tabulation shall be approved by the Owner. .
2. Other Direct Costs. Other direct costs shall be billed
at cost and shall include the following:
Exhibit C'
February 8, 1988
Page 3 of 7
0 0
a. Services directly applicable to the work, such as
special legal and accounting expenses; computer -
rental and programming costs; special consultants;
borings; laboratory charges; commercial printing
and binding; and similar costs that are not
applicable to general overhead.
b. Identifiable reproduction costs applicable to the
work such as printing of drawings_, photostating,
multilithing, printing, and similar costs.
C. Identifiable communication expenses such as
long = distance telephone, telecopying, telegraph,
cable, express charges, and postage other than for
general correspondence.
d. Living_ and traveling expenses of employees when
Away from home office on business connected with
work.
e. Automobile expenses at Engineer's current mileage
rate:
f. Subcontracted services.
IV. HOURLY RATE
Compensation for each service or task authorized on an
hourly rate basis shall be' the sum of hourly.labor costs and other
direct costs, as herein defined. Reimbursement for services
performed_ on an hourly rate basis shall not exceed the price .
ceiling listed in the compensation schedule without formally
amending this Agreement.
1. Hourly Labor Cost. Hourly labor cost shall be the.
total number of hours worked on the job by each
employee times, the appropriate billing rate. The
billing rate for each category of employee shall be set
forth in a rate schedule agreed upon at the time of
authorization of hourly rate work. Billing .rates shall
be revised annually, or more often as mutually agreed,
to reflect relevant changes in engineering salary
costs. Revisions of the tabulation of hourly billing
rates shall.be approved by the Owner.
Exhibit C
February 8, 1988
Page 4 of 7
C�
13
2. Other Direct Costs. Direct nonsalary cost shall be
actual costs and shall include the following:
a. Services directly applicable to the work such as
special legal and accounting expenses; computer
rental and programming costs; special consultants;
borings; laboratory charges; commercial printing
and binding; and similar costs that are not
applicable to general overhead.
b. Identifiable reproduction costs applicable to the
work such as printing of drawings, photostating,
multilithing, printing, and similar costs.
C. Identifiable communication expenses such as
long-distance telephone, telecopying, telegraph,
cable, express charges, and postage other than for
general correspondence.
d. Living and traveling expenses of employees when
away from home office on business connected with
work.
e. Automobile expenses at Engineer's current mileage
rate.
f. Subcontracted services.
V. COMPENSATION SCHEDULE
For each task authorized 'under this Agreement, compensation
shall be in accordance with. the applicable portions of this
Agreement and the following schedule:
A. PLANNED ENGINEERING SERVICES
Compensation for the Planned Engineering Services
(Article IIB.1) shall be as follows:
Basis of compensation Cost reimbursement
Cost ceiling $932,535
Fixed Professional fee $114,500
Professional fee payable Proportional to
per billing period the work completed.
Exhibit C
February 8, 1988
Page 5 of 7
Q O
B. FOLLOW -ON ENGINEERING SERVICES
Compensation for Follow -on Engineering services
(Article IIB.2) shall be agreed at the time of
authorization. An allowance of $319,500 shall be
established for such Follow -on Engineering Services as
may be authorized, by the City in accordance with
Article IIB.2. This allowance shall not be increased_
without an amendment to this Agreement.
Basis of compensation.
C. SPECIAL ENGINEERING SERVICES
Compensation for special engineering services
(Article IIB.3) shall be agreed to at the time of
authorization. An allowance of $137,000 shall be
established for such special, engineering services as
may be authorized' by the City in accordance with
Article IIB.3. This allowance shall not be increased
without an amendment to this Agreement.
VI. INVOICES
Charges for reimbursable costs determined in accordance
with this Exhibit shall be billed to the Owner in summary form at
four -week intervals.
1. Firm_ Fixed -Price Invoices. Invoices for firm fixed -
price tasks shall be based on the percentage completion
of the work, as.determined by the Engineer and approved
by the Owner.
2. Cost Reimbursement Invoices. Invoices for cost
reimbursement tasks shall present the su_m of all direct
labor, indirect costs, and other direct costs incurred
during the billing period plus a percentage of the
fixed professional fee. Direct labor charges will be
summarized as total hours and total cost for
professional, technical, and clerical personnel
categories. The amount of fixed professional fee due
for the billing period will.be given.
Exhibit C
February 8, 1988
Page 6 of 7
3. Per Diem Invoices. Invoices for per diem tasks shall
present the sum of labor charges and direct costs
incurred during, the billing period. Labor charges
shall be computed by multiplying the total number of
days and parts thereof expended within each labor
category by the applicable per diem rate.
4. HourlyRate Invoices. Invoices for hourly rate tasks
shall- present the sum of labor charges and direct costs
incurred during the billing period. Labor charges
shall be computed by multiplying the total number of
hours expended within each labor category by the
applicable hourly rate.
Exhibit C
February 8, 1988
Page 7 of 7
ATTACHMENT N0. 1
1
1
1
Wastewater Management Plan Implemenation Revised Agreement
Task Costs
Task No. Task Description Costs
1.0
Proj Management
$0.00
Per Diem
$4,000.00
1.1
Management plan
$0.00
1.2
SRF Financing
$0.00
2.1
Kickoff /WDR
$0.00
2.2
Brainstorming
$0.00
2.3
Geotechnical
$16,632.00
2..4
Site Survey
$6,237.00
2.5
Stream Enhancement
$0.00
Wesco
$4,500.00
2.6
Ag Irrigation
$0.00
2.7
Laguna Lake
$0.00
2.8
Source Detection
$0.00
2.9
Field Work
$0.00
Flow Monitoring
$6,750.00
2.10
I/I Alternatives
$4,236.80
2.11
I/I Analysis
$15,753.60
Total
$58,109.40
't Q
L •
RESOLUTION N0. 6398 (1988 SERIFS)
A RESOLUTION OF THE COUNCIL OF THE
CITY OF SAN LUIS OBISPO APPROVING A
PAVEMENT MANAGEMENT PLAN
4MMAS, The City retained the services of CHEC Consultants Inc. to
evaluate.the pavement design and maintenance practices of the City and to
prepare and install a pavement management system; and
4MRFAS, said evaluation of design and maintenance practices has been
completed; and
0
4111EREAS, Said Pavement Management System is installed and operational;
wHEREAS, The Pavement Manageiment System has identified a backlog of
overlay and reconstruction projects costing $2,430,000
NOW THEREFORE BE IT RESOLVED by the Council of the City of San Luis
Obispo as follows:
SECTION 1. The Pavement Management Plan hereto marked Exhibit "A" and
incorporated herein by reference is hereby approved. This plan includes
policies, goals, and actions for implementation and will guide management
of pavement design, maintenance, rehabilitation and reconstruction.
SECTION 2. The policies will be incorporated into Engineering
Standards as the Standards are revised.
SECTION 3. An additional $140,000 is identified from unappropriated
General Fund revenues for the Streets /Pavement Program of the Capital
Reinvestment Plan in FY 1988 -89.
R6398
Resolution No. 6398 (I(7 Series)
Page 2
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SECTION 4. The City Clerk shall furnish a copy of this resolution and
a copy of the approved Pavement Managenent Plan to the Directors of the
Public Works, Commmumity Development, and Finance Departments
on motion of Councilman --Settle , seconded by;Mayor Dunin
and of the following roll call vote:
AYES: Councilmembers Settle, Mayor Dunin, and Reiss
NOES: Councilwoman Pinard
ABSENT: Councilwoman Rappa
the foregoing Resolution was passed and adopted this 16th day of
February 1988.
ATTEST R I '
V
CITY CLE4K PAM VOGE4 'F
City nistrative Officer
F' hector
Camm3n ty Development Director
PMAYOR RON DUNIN
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City Att Tw
C�r
Public Works Director
City ineer
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RESOLUTION NO. 6397 (1988 SERIES)
A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO
AWARDING A CONTRACT TO L A INTERIOR SYSTEMS FOR
THE PROJECT TO PROCURE FURNISHINGS FOR 955 MORRO STREET
WHEREAS, the City of.San Luis Obispo advertised for bids on a
contract for the project to procure furnishings for 955 Morro
Street (City Plan No. M50D); and
WHERF.AR,.L A Interior Systems submitted the lowest responsive
bid at $126,335.47; and
WHEREAS, the architect's estimate for this contract work was
$253,000.00;
NOW THEREFORE BE IT RESOLVED by the Council of the City of San
Luis Obispo to:
1. award the contract to L A Interior Systems for the project to
procure furnishings for 955 Morro Street;
2. authorize the mayor to execute the contract documents; and
3. direct the finance director to transfer $136,000.00 from the
capital outlay fund CRP appropriation to account number
040 - 9422- 091 -573.
On motion of Mayor Dunin seconded by
Councilman Reiss and on the following roll call vote:
AYES: Councilmembers Mayor Dunin, Reiss, Pinard, and Settle
NOES: None
ABSENT: Councilwoman Rappa
the foregoing resolution was passed and adopted this 16th day
of February 1 1988.
MAYOR Ron Dunin
ATTEST•
CITY ERK Pam Voges
APPROVED:
R6397
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RESOLUTION N0.6396 (1988 Series)
A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO
GRANTING APPROVAL OF TENTATIVE TRACT NO. 1544 (LAGUNA
GARDEN HOMES - PHASE III) LOCATED AT 786 MIRADA DRIVE
BE IT RESOLVED, by the Council of the City of San Luis Obispo as follows:
SECTION 1. Findings. That this council, after consideration of the tentative map of
Tract 1544 and the Planning Commission's recommendations, staff recommendations, and
reports thereon, makes the following findings:
The design of the subdivision and proposed improvements are consistent with the
general plan.
2. The site is physically suited for the type and density of development allowed in a
R -1 and C /OS =40 zones.
3. The design of the subdivision and the proposed improvements are not likely to cause
serious health problems, substantial environmental damage or substantially and
unavoidably injure fish or wildlife or their habitat.
4. The design of the subdivision or the type of improvement will not conflict with
easement for access through (or use of property within) the proposed subdivision.
5. The City Council has reviewed the revised initial study prepared by the Community
Development Director and determined that the proposed subdivision will not have a
significant effect on the environment and hereby grants a negative declaration.
6. Buildings which will be constructed as part of this subdivision will be afforded
adequate solar exposure.
SECTION 2. Conditions. That the approval of the tentative map for Tract 1544 be
subject to the following conditions:
Setback along the Mirada Drive /Cordova Drive frontage of this project shall be as
specified by conditions of Use Permit A 159 -87.
2. Landscaped "bulb -outs" provided along the west side of the private street shall be
modified to the approval of the Architectural Review Commission and the Community
Development Director.
3. Grading and alignment of driveways at Diablo Drive and Cordova Drive shall be revised
to the approval of the Community Development Director and City Engineer.
4. Street cross section, curb, and individual driveway design shall be revised to the
approval of the City Engineer and Community Development Director to prevent drainage
from flooding garages or landscaped areas.
R6396
O �
Resolution No. 6396 (1988 Series)
Page 2
5. Public and private storm drainage catch basins, connection points, etc.; shall be
revised to the approval of the. City Engineer. Individual water and utility meters
shall be provided for each unit.
& Sewer and water mains in the private streets shall be public and, shall be located in
a utility easement to the approval of the City Engineer.
7. Subdivider shall record an irrevocable offer to dedicate a 12 400t utilities easement
between the private street and the northwesterly boundary of the tract to provide for
possible future extension of public sewer and water mains to the approval of the City
Engineer. This easement may be reduced to not less than 8 -feet in width if the
developer installs the utility line extensions to the approval of the City Engineer.
8. Subdivider shall prepare conditions, covenants, and restrictions to be approved by
the City Attorney and Community Development Director prior to final map approval.
CC &R's shall contain the following provisions:
a. Creation of a homeowner's association to enforce the CC &R's and provide for
professional, perpetual maintenance of all common area including private
driveways, private utilities, drainage, parking not area, walls and fences,
lighting, and landscaping in a first class condition.
b. Grant to the city the right to maintain common area if the homeowner's
association fails to perform, and to assess the homeowner's association for
expenses incurred and the right of the city to inspect the site at mutually
agreed times to assure conditions of CC &R's and final map are being met.
C. No parking except in approved, designated spaces..
d: Grant to the city the right to tow away vehicles on a complaint basis which are
parked in unauthorized places.
e. Prohibition of storage or other uses which would conflict with the use of
carports and uncovered parking spaces for parking purposes.
f. No outdoor storage of boats, campers, motorhomes, or trailers nor long -term
storage of inoperable vehicles.
g. No outdoor storage by individual units except in designated storage areas.
h. No change in city - required provisions of the CC &R's without prior City Council
approval.
i. Homeowner's association shall file with the City Clerk the names and addresses
of all officers of the homeowner's association within 15 days of any change in
officers of the association.
9. Units in the subdivision shall be addressed according to an addressing plan approved
by the Community Development Department.
Resolution No. 6396 (1988 Series)
Page 3
10. Construction of structures on the site shall be consistent with approved tentative
map and attached exhibits, consistent with these conditions of approval, and the
requirements of the Architectural Review Commission.
11. Each lot shall be provided with individual sewer, water and utility connections.
12. Subdivider shall dedicate additional right -of -way needed for installation of curb
returns and handicap access ramps at Diablo Drive and Cordova Drive entrances to the
subdivision.
13. Subdivider shall provide a soils report specifically addressing ground water
conditions affecting slab type foundations.
14. Driveway ramps for right -angle common driveways shall be widened to 20 feet, to the
approval of the Community Development Director and Architectural Review Commission.
15. Street repairs required due to utility and storm drain installation shall be to the
approval of the City Engineer. Blanket pavement of streets may be required .
16. Westerly side of entrance drive at Diablo Drive shall be widened to align with the
driveway across the street, to the approval of the City Engineer.
17. City condominium requirements for private open space shall be met in the final
building designs; minimum setback between back of curb and any building for lots 1 -
17 shall be 15 feet.
18. A detailed plan for landscaping_ , grading, and retaining walls, including possible
consequent redesign of unit 18 at the corner of Mirada and Diablo shall be submitted
to the Architectural Review Commission for approval. In reviewing this plan, the
Architectural Review Commission shall explicitly consider the sight distance and the
visual significance of the corner as an entry into the residential neighborhood.
19. The treatment of lots, the rear walls, fences and grading of 2 - 5 shall be subject
to the review and approval of the Architectural Review Commission. In reviewing this
item, the Architectural Review Commission shall explicitly consider methods for
reducing retaining wall and fence height to provide a visually compatible interface
between this subdivision and the rural lands to the west.
20. Curbside parking on the private street near Cordova Drive shall be subject to the
review and approval of the City Engineer to insure adequate sight distances.
On motion of Councilman Settle seconded by Councilman Reiss
and on the following roll call vote:
AYES: Counclmembers Settle, Reiss, Pinard, and Mayor Dunin
NOES: None
ABSENT: Councilwoman Rappa
IN
Resolution No. 6396 (1988 Series)
Page 4
W
the foregoing resolution was passed and adopted this 16th day of February
1988.
ayor Ron Dunin
,,7L U, ,-, -
Cityl\Clerk Pam V es
APPROVED
City Ad inistrative.Officer
City At rney
Community Development Director
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RESOLUTION NO. 6395 (1988 Series)
A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO
GRANTING APPROVAL OF AN EXCEPTION TO SECTION 17.78.210 OF
THE GRADING ORDINANCE FOR TENTATIVE TRACT;NO. 1544 (LAGONA
GARDEN HOMES - PHASE III) LOCATED AT 786 MIRADA DRIVE
BE IT RESOLVED by the Council of the City of San Luis Obispo as follows:
SECTIWI. Findings That this council, after consideration of the grading plan for
Tentative Tract 1544 and the Planning Commission's recommendations, staff recommendations
and reports thereon, makes the following findings:
1. The conditions of approval of Tentative Tract No. 1544. will assure that approval of
the grading plan does not constitute a grant of special privilege inconsistent with
the limitations upon other properties in the same vicinity.
2. The strict literal application of the grading design standards deprives the subject
property of privileges enjoyed by other properties in the vicinity ;because of the .
following special circumstances which apply to the subject property:
A. The narrow shape of the site.
B. The excessive street setback area required by Zoning Regulations.
C. The site has previously been graded and is no longer in a `natural condition.
3. Under the circumstances of this particular case, the exception is in conformity with
the purposes of this chapter as set out in Section 14.44.020.
SECTION 2. Action. An exception to the design standards of the Grading Ordinance is
approved, allowing less than 40 percent of the site, exclusive of building area, to
remain in its natural state, as shown on the approved grading plan for Tentative Tract.
No. 1544.
On motion of Councilman Settle . seconded by Councilman Reiss
and on the following roll call vote:
AYES: Councilmembers Settle, Reiss, Pinard, and Mayor Dunin
NOES: None
ABSENT: Councilwoman Rappa
R6395
Resolution No. 6395 (1988 Series)
Page 2
the foregoing resolution was passed and adopted this 16th day of February
1988.
or on
ATT T:
City lerk Pam A& es
APPROVED
City Administrative Officer
City Attor y
Community Development Director
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RESOLUTION NO. 6394(1988 Series)
A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO
UPHOLDING AN APPEAL AND APPROVING CONDITIONAL USE PERMIT
APPLICATION A 159 -87 FOR STREET YARD REDUCTION AND FENCE
HEIGHT EXCEPTION FOR PROPERTY LOCATED AT 786 MIRADA DRIVE
WHEREAS, the applicant requested a use permit permit reduce the street yard setback
from 20 feet to 12 feet and to allow a 6 -foot high fence where a 3.6 foot high fence is
normally allowed on the Mirada Drive frontage.
WHEREAS, on December 2, 1987, the Planning Commission denied conditional use permit
application A 159 -87; and
WHEREAS, on December 5, 1987, the applicant's representative appealed the Planning
Commission's action to the City Council; and
WHEREAS, on January 5, 1987, the City Council conducted a duly noticed public hearing
to consider the testimony of the appellant and other interested parties;
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of San Luis Obispo as
follows:
SECTION 1. Findines. That this council, after consideration of the tentative map of
Tract 1544 and the Planning Commission's recommendations, staff recommendations, and
reports thereon, makes the following findings:
The proposed fence height exception and street yard exception will not adversely
affect the health, safety, and welfare of persons residing or working on the site or
in the vicinity.
2. No public purpose will be served by strict compliance with the fence height
regulations and setback requirements.
3. The fence height and setback exceptions are consistent with the intent of zoning
regulations standards to provide an appropriate pattern of building masses and open
space within the neighborhood and to provide exposure to sunlight.
SECTION 2. Action. The appeal by the applicant's representative is upheld, and use
permit application A 159 -87 is approved subject to the following conditions:
Dr In /.
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Resolution No6394(1988 Series)
Page 2
A setback of not less than 10 feet shall be provided between Mirada Drive and private
open space areas required by condominium development regulations.
2. A retaining wall /screen fence not to exceed 6 feet in height may be constructed along
the Mirada Drive frontage with a setback of not less than 4 feet. Grading and
landscaping of the area between the back of sidewalk and wall /fence shall be
completed by the applicant in accordance with a plan approved by the Architectural
Review Commission.
3. Landscaped area shall be provided at the intersection of Diablo Drive and Mirada
Drive, and the fence shall not encroach into this area; details of the fencing and
landscaping treatment shall be subject to Architectural Review Commission review.
On motion of Councilman Settle seconded by Councilman Reiss
and on the following roll call vote:
AYES: Councilmembers Settle, Reiss, Pinard, and Mayor Dunin
NOES: None
ABSENT: Councilwoman Rappa
the foregoing resolution was passed and adopted this 16th day of February
1988.
Mayor Ron Dunin
APPROVED
City A ministrative Officer
City Att ney
Community Development Director
iz