HomeMy WebLinkAbout01-20-2015 C4 Downtown Renewal Project ContractCity of San Luis Obispo, Council Agenda Report, Meeting Date, Item Number
FROM: Daryl R. Grigsby, Public Works Director
Prepared By: Bridget Fraser, Senior Civil Engineer
SUBJECT: DOWNTOWN RENEWAL PROJECT: HIGUERA STREET – GARDEN TO
BROAD; SPECIFICATION NO. 91320
RECOMMENDATIONS
Award a contract in the amount of $504,450 to Brough Construction, Inc. for construction of the
"Downtown Renewal Project, Specification No. 91320,” and authorize the mayor to execute the
agreement.
DISCUSSION
Background
In the 2007-09 Financial Plan the City Council approved a Major City Goal for Downtown
Maintenance and Beautification and in 2009-11 as an Other Important Objective. Past work includes
street resurfacing, pedestrian light installation, new Mission-style sidewalk and tree grates, tree
removal, replacement and maintenance, new trash cans, painting of street and traffic light poles and
other similar improvements. In a continuing effort to maintain and enhance the downtown, the
Council again approved a Major City Goal to Assess and Renew the Downtown as part of the 2013-
15 Financial Plan.
At the November 18, 2014 meeting, Council approved the plans and specifications and authorized
staff to advertise for bids for the Downtown Renewal Project. On December 17, 2014, four bids
were received, all of which exceeded the Engineers Estimate of $473,000 (Refer to Attachment 1 for
Bid Summary). Brough Construction, Inc. (BCI) of Arroyo Grande, after providing a clarification of
its references, was found to have submitted the lowest responsive bid in the amount of $504,450.00.
This bid was $31,450, or approximately 7%, over the Engineer’s Estimate. A review of the bid
received from BCI reveals the overage is attributed to significantly higher than estimated costs for
pedestrian and vehicular traffic management. All four bids were significantly higher for this same
bid item. Staff attributes the higher costs to the contractors and subcontractors having a better
understanding of the project scope with this project compared to the 2012 project. The primary cost
drivers include the difficulty of working at nighttime during typically wet months, tightly controlled
work areas, reduced work hours compared to the 2012 project, and stringent access requirements.
FISCAL IMPACT
The 2013-15 Financial Plan, pages 3-232 through 3-233 of the Capital Improvement Plan, identifies
$525,000 of Measure Y funds to support the construction and construction management phases for
this project. At this time, construction management/inspection will be performed by in-house staff
thereby freeing up the construction management funds and making them available for the
construction phase. On November 18, 2014, the Council authorized an additional $79,000 for the
project bringing the project budget to $604,000. The estimated project cost based on an award to
BCI is as follows:
Jan. 20, 2015
C4
C4-1
Downtown Renewal Project; Specification No. 91320 Page 2
Current Budget:
Construction $584,000 Construction Management $20,000
$604,000
Estimated Construction Costs:
Contract with Brough Construction Inc.$504,450
City-purchased tree grates (PO - South Bay Foundry)$28,000
Tree trimming (On-call contract)$6,000
Archaeological monitoring (On-call contract)$8,000
Materials testing (On-call contract)$2,000
Misc., printing, advertising $550
Project Contingencies $55,000
Total Estimated Construction Costs $604,000
As shown above, the current budget is sufficient to cover the estimated project costs. Staff
recommends moving forward with award to BCI, the low bidder.
ATTACHMENTS
1. Bid Summary
2. Contract, Brough Construction, Inc.
t:\council agenda reports\2015\2015-01-20\downtown renewal project (grigsby-fraser)\91320 ecar downtown renewal - awrd.docx
C4-2
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1
C4-3
1 of 4
AGREEMENT
THIS AGREEMENT, made on this ______ day of ___________, 2015, by and between the City of San Luis
Obispo, a municipal corporation and charter city, San Luis Obispo County, California (hereinafter called the
Owner) and BROUGH CONSTRUCTION, INC. (hereinafter called the Contractor).
WITNESSETH:
That the Owner and the Contractor for the consideration stated herein agree as follows:
ARTICLE 1, SCOPE OF WORK: The Contractor shall perform everything required to be performed, shall
provide and furnish all of the labor, materials, necessary tools, expendable equipment, and all utility and
transportation services required to complete all the work of construction of
DOWNTOWN RENEWAL PROJECT
HIGUERA STREET – GARDEN TO BROAD, SPECIFICATION NO. 91320
in strict compliance with the plans and specifications therefor, including any and all Addenda, adopted by
the Owner, in strict compliance with the Contract Documents hereinafter enumerated.
It is agreed that said labor, materials, tools, equipment, and services shall be furnished and said work
performed and completed under the direction and supervision and subject to the approval of the Owner or its
authorized representatives.
ARTICLE II, CONTRACT PRICE: The Owner shall pay the Contractor as full consideration for the faithful
performance of this Contract, subject to any additions or deductions as provided in the Contract Documents,
the contract prices as follows:
Item Item Unit of Estimated Item Price Total
No. SS(1) Description Measure Quantity (in figures) (in figures)
1 7,12
Traffic Control (vehicular and
pedestrian) LS 1 $67,800.00 $67,800.00
2 12
Portable Changeable Message
Sign EA 1 $4,325.00 $4,325.00
3 13 Water Pollution Control LS 1 $1,000.00 $1,000.00
4 15 Remove Parking Meter Posts EA 21 $51.00 $1,071.00
5 15
Remove Parking Tee Pavement
Markings EA 28 $120.00 $3,360.00
6 15 Salvage Trash Receptacles EA 4 $109.00 $436.00
7 15 Salvage U-shaped Bike Racks EA 2 $158.00 $316.00
8 15 Salvage sign post (dispose sign) EA 4 $120.00 $480.00
9 15
Abandon Storm Drain at
Higuera/Broad SEC LS 1 $3,678.00 $3,678.00
10 15 Abandon Hose Connection LS 1 $500.00 $500.00
11 16 Remove Tree (715 Higuera) EA 1 $2,001.00 $2,001.00
12 16 Remove Tree (737 Higuera) EA 1 $2,001.00 $2,001.00
13 16 Remove Tree (741/745 Higuera) EA 1 $2,001.00 $2,001.00
14 16 Remove Stump (736 Higuera) EA 1 $1,200.00 $1,200.00
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Item Item Unit of Estimated Item Price Total
No. SS(1) Description Measure Quantity (in figures) (in figures)
15 15, 77
Remove & Replace Concrete
Sidewalk Underdrain (STD 3410) at
Higuera & Garden LS 1 $6,667.00 $6,667.00
16 15, 77
Remove and Replace CI Sidewalk
Underdrain (STD 3415) EA 8 $816.00 $6,528.00
17 15, 77
Remove & Install Water Meter Box
(City furnished) EA 12 $235.00 $2,820.00
18 15, 77
Remove & Replace Sewer
Cleanout Well EA 4 $138.00 $552.00
19 15, 77 Remove & Replace Fire Valve Well EA 4 $138.00 $552.00
20 15, 86
Remove & Replace City Pull Box
(Light, Traffic) EA 11 $703.00 $7,733.00
21 5,15 Reroute Gas line @ 740 Higuera LS 1 $5,005.00 $5,005.00
22 15
Reset Street Name Sign @ Garden
Street LS 1 $217.00 $217.00
23 15
Relocate green sign post & 2-
hour/tow away sign. EA 3 $390.00 $1,170.00
24 56 Roadside Sign – 1 post EA 2 $559.00 $1,118.00
25 56 I-5 Airport sign & G33 left arrow EA 2 $442.00 $884.00
26 56 R99C ISA Parking Sign EA 3 $505.00 $1,515.00
27 73 Parking Meter Posts EA 23 $156.00 $3,588.00
28 73
Install Tree Grate/Frame - Type A
(City furnished) EA 7 $700.00 $4,900.00
29 73
Install Tree Grate/Frame - Type E
(City furnished) EA 2 $731.00 $1,462.00
30 73
Install Tree Grate/Frame - Type G
(City furnished) EA 1 $700.00 $700.00
31 73 Mission-Style Sidewalk SQFT 5350 $30.00 $160,500.00
32 73
Mission-Style Sidewalk at
Basement (STA 2+21.5 to 2+46.3) SQFT 285 $47.00 $13,395.00
33 73 Mission-Style Curb & Gutter LF 585 $120.00 $70,200.00
34 73
Detectable Warning- (New Curb
Returns) SF 58 $79.00 $4,582.00
35 73
Detectable Warning- Remove &
Replace SF 37 $96.00 $3,552.00
36 20 36'’ Box Tree-Ficus EA 5 $1,561.00 $7,805.00
37 77 Install Tree Guard (City furnished) EA 5 $234.00 $1,170.00
38 77 Peak Bike Rack EA 3 $475.00 $1,425.00
39 15,77 Remove & Reset Peak Bike Rack EA 1 $193.00 $193.00
40 77 Trash Receptacle EA 6 $2,765.00 $16,590.00
41 59
Paint/Stain Utility Box (various
sizes) EA 90 $102.00 $9,180.00
42 59 Repaint Signal Pole EA 2 $2,161.00 $4,322.00
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Item Item Unit of Estimated Item Price Total
No. SS(1) Description Measure Quantity (in figures) (in figures)
43 84 Curb Painting (various colors) LF 220 $1.20 $264.00
44 84
Thermoplastic Markings- Parking
Tees, Motorcycle Parking, ISA
Markings SF 110 $26.20 $2,882.00
45 86 3” Elec. Service Line Conduit LF 55 $60.00 $3,300.00
46 86 2" Tree Lighting Conduit LF 545 $102.00 $55,590.00
47 86 2" Spare Conduit LF 470 $16.00 $7,520.00
48 86 Tree Lighting Detail EA 12 $451.00 $5,412.00
49 86 Pull Box (for Future Meter) EA 2 $494.00 $988.00
BID TOTAL: $504,450.00
Payments are to be made to the Contractor in compliance with and subject to the provisions embodied in
the documents made a part of this Contract.
Should any dispute arise respecting the true value of any work omitted, or of any extra work which the
Contractor may be required to do, or respecting the size of any payment to the Contractor, during the
performance of this Contract, said dispute shall be decided by the Owner and its decision shall be final, and
conclusive.
ARTICLE III, COMPONENT PARTS OF THIS CONTRACT: The Contract consists of the following
documents, all of which are as fully a part thereof as if herein set out in full, and if not attached, as if hereto
attached:
1. Notice to Bidders and information for bidders.
2. Standard Specifications, Engineering Standards, Special Provisions, and any Addenda.
2. Accepted Bid.
4. Public Contract code Section 10285.1 Statement and 10162 Questionnaire.
5. Noncollusion Declaration.
6. Plans.
7. List of Subcontractors.
8. Agreement and Bonds.
9. Insurance Requirements and Forms.
ARTICLE IV. It is further expressly agreed by and between the parties hereto that should there be any
conflict between the terms of this instrument and the bid of said Contractor, then this instrument shall control
and nothing herein shall be considered as an acceptance of the said terms of said bid conflicting herewith.
IN WITNESS WHEREOF, the parties to these presents have hereunto set their hands this year and date
first above written.
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ATTEST: CITY OF SAN LUIS OBISPO
A Municipal Corporation
______________________________ By:_____________________________
Anthony Mejia, City Clerk Jan Howell Marx, City Mayor
APPROVED AS TO FORM: CONTRACTOR:
Brough Construction, Inc.
_______________________________ By:______________________________
J. Christine Dietrick, City Attorney Jeff Brough
Its: President
Rev. 12-28-09
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