HomeMy WebLinkAbout01-20-2015 C7 Traffic Signal Management System UpdateCity of San Luis Obispo, Council Agenda Report, Meeting Date, Item Number
FROM: Daryl Grigsby, Public Works Director
Prepared By: Jake Hudson, Transportation Operations Manager
SUBJECT: TRAFFIC SIGNAL MANAGEMENT SYSTEM UPDATE
RECOMMENDATION
1. Award a sole source purchase order to McCain for upgrading the City’s Traffic Signal
Management System, not to exceed $160,000 in State Highway Account (SHA) grant
funds.
DISCUSSION
The City’s traffic signal management system is a critical tool for the operation, maintenance and
optimization of all City traffic signals. The system was first implemented in 1997 as a means to
optimize staff resource demands, allow for system coordination of timing plans and provide for
quick responses to signal malfunctions, congestion, and emergency events. The system has
become an essential as part of City transportation functions. The system allows staff to minimize
the time it takes to review and implement changes to the signal system as well as address citizen
complaints that are received.
An update to the system is now necessary because the current version of the software has
become antiquated and is having compatibility conflicts with the recently updated Windows
operating system. Further, because the signal software is hosted on an obsolete server it is not
backed up by the City’s Information Technology (IT) department. Finally, the outdated system
has forced staff to maintain antiquated signal hardware which limits contemporary signal
operations and practices.
Section 3.24.060 of the City’s Municipal Code establishes provisions for purchasing authority.
As part of that code, sections 3.24.060(C) and 3.24.060(D) provide the basis for the sole source
recommendation of this report.
As the developer of the City’s specialized software and hardware, McCain is the only vendor
who is capable of providing this hardware and software update for the existing system. For this
reason, staff has directly negotiated purchase order terms, work scope, and costs with McCain
for this upgrade. The scope and amount negotiated is consistent with what other City’s are being
charged. Accordingly, staff recommends awarding a sole source purchase order to McCain.
The $160,000 proposal from McCain includes an updated management system, new server
hosting which is backed up by IT, and replacement of signal hardware in each of the City’s
traffic signals.
1/20/2015
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TRAFFIC SIGNAL MANAGEMENT SYSTEM UPDATE Page 2
CONCURRENCES
IT staff has reviewed and assisted in the development of this project. Also the IT Steering
Committee voted to support this project at its December 17, 2014 meeting.
FISCAL IMPACT
As part of the 2014-15 SLOCOG call for projects, staff was able to secure $360,000 in State
Highway Account (SHA) grant funding for this update and other transportation improvements.
At its February 18, 2014 meeting the Council accepted and appropriated the funding. After this
expenditure there will be an available balance of $202,000 in SHA grant funding.
Since the original 1997 implementation of the signal management system McCain has changed
their pricing structure from costly ($100,000+) upgrades every 5 to 7 years to a biennial
maintenance fee of $15,000. This $160,000 purchase includes the first two years of maintenance,
as part of the upcoming budget staff will request an operating change in 2016-17 to account for
this change.
ALTERNATIVES
The Council may choose to deny or defer the project. However staff does not recommend this as
grant funding has been secured and appropriated by the Council. Also it’s expected that
compatibility issues and inefficiencies in signal maintenance and operations will continue to
worsen.
ATTACHMENTS
1. McCain Proposal
2. February 18th, 2014 Council Agenda Report
T:\Council Agenda Reports\2015\2015-01-20\Signal Mgmt System Update (Grigsby-
Hudson)\Signal Mgmt System Update CAR.docx
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SAN LUIS OBISPO CENTRAL TRAFFIC
MANAGEMENT SYSTEM UPGRADE
San Luis Obispo, CA
October 10, 2014
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City of San Luis Obispo Central Traffic Management Upgrade Proposal 1
October 10, 2014
Agency:
Jake Hudson
City of San Luis Obispo, CA
Dear Jake:
I am pleased to provide to you this proposal for the procurement and implementation of McCain’s
Transparity™ suite, which consists of two product offerings: Transparity TMS (Traffic Management System)
and Transparity IMS (Intersection Management System).
Transparity TMS central system software provides a collection of traffic management utilities developed in
the latest Microsoft .NET platform, designed to meet the demands of today’s transportation network. It
consists of server-side services that provide data storage, management, and retrieval, allowing for change
tracking and centralized data management, as well as client-side software for the user interface. Designed
in compliance with NTCIP standards, Transparity TMS provides agencies with a viable and cost-effective
migration path to modern technology.
Transparity IMS software provides the agency with a utility designed for conditions where centralized data
management is not needed or is not possible, such as with isolated traffic controllers that have no
communications with the central system, and is designed to be used by only a single user who is connected
directly to a traffic controller.
This correspondence outlines the complete scope of work from McCain in furnishing and implementing
both the Transparity central software and corresponding local software upgrades.
SCOPE OF SERVICES
Item List
1. Project Management/Administration
2. Central System Software
3. Central Software Installation and Configuration
4. Local Controller Software and Implementation (optional)
5. Training
6. Continuing Maintenance
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City of San Luis Obispo Central Traffic Management Upgrade Proposal 2
ITEM 1 –PROJECT MANAGEMENT /ADMINISTRATION
Overview
McCain shall provide project management services throughout the project. This includes monthly billings
and invoices as well as progress reports detailing project progress, milestones, and issues and concerns.
McCain shall manage sub-consultants, sub-vendors, and the installation contractor under contract with the
Agency. McCain shall also attend meetings with the project stakeholders.
Agency shall be responsible in informing McCain of scheduled meetings or discussions regarding the
project.
Deliverables
Project Schedule/Timeline
Progress Reports
ITEM 2 – CENTRAL SYSTEM SOFTWARE
Overview
McCain shall provide the agency with the Transparity software suite, which consists of Transparity TMS
and IMS. In order to update the system to be compatible with newer technologies, McCain shall provide the
agency with a new server and terminal server.
Deliverables
Latest Transparity software suite (TMS/IMS)
DELL R420 Server
DIGI Portserver TS-16
ITEM 3 – CENTRAL SOFTWARE INSTALLATION AND INTEGRATION
Overview
McCain shall install Transparity TMS on the traffic server and client workstations and Transparity IMS on
field laptops. McCain shall also perform the following integration tasks:
Import the current QuicNet configuration and graphics to Transparity TMS. If desired, McCain can
update intersection graphics as an added option
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City of San Luis Obispo Central Traffic Management Upgrade Proposal 3
Restore intersection timing by performing timing uploads for online controllers. McCain shall also
manually input timing for offline controllers
Configure the coordinates for each intersection on the provided web map. If the agency decides to
use their own GIS map, McCain shall assist in putting the layers together in Transparity TMS
Agency shall ensure proper communications from the field locations in order to maintain system
controllability and observability. Agency shall also ensure that remote clients have connectivity to the
server. If providing their own system map, the agency shall provide McCain with the GIS shapefiles.
Deliverables
QuicNet database migration to Transparity
System map
New intersection graphics (optional)
ITEM 4 – LOCAL CONTROLLER SOFTWARE AND IMPLEMENTATION (OPTIONAL)
Overview
If desired, McCain shall upgrade the agency’s existing 200 software to the 233 MC1 local controller
software. In addition to full support on Transparity, the 233 MC1 has the following advantages over the 200
software:
More vehicle overlaps, has pedestrian overlaps
Multiple overlap and detector sets
Various phase and pedestrian functions – sequential timing, protected permissive, advance and
delay walk
More robust traffic data gathering capabilities – 32 system detectors allowed
Special Event timing for RR preemption
Low Priority preemption support
Programmable input and output logic
Adaptive support
McCain shall also perform the following implementation tasks:
Perform the timing conversion from the current 200 software
Provide onsite installation support
Agency shall ensure that the timing to be converted is the desired timing. Agency shall also perform their
bench testing of any converted timings and will sign off for it to be implemented in the field. Agency shall
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City of San Luis Obispo Central Traffic Management Upgrade Proposal 4
also provide the necessary staff during field installs to ensure access to the cabinets and to provide traffic
control during intersection flash operation.
Deliverables
233 MC1 local controller firmware
Timing conversions
ITEM 5 – TRAINING
Overview
McCain shall provide training for both the Transparity software suite and the 233 MC1 local controller
software. McCain shall also provide documentation (manuals) to be left with agency after training is
completed.
Deliverables
Training
Agency shall provide the facilities where training will be held.
ITEM 6 – CONTINUING MAINTENANCE
Overview
McCain shall provide 2 years of software maintenance to the agency which commences upon initial
installation and integration of Transparity TMS software on the server. As part of this agreement, McCain
shall provide the following:
32 hours of tech support for software issues
8 remote quarterly maintenance sessions with provided PDF report
Agency shall provide remote access through the internet using the Citrix Go-to-Assist software or the
agency’s preferred utility.
Deliverables
2 year software maintenance agreement
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City of San Luis Obispo Central Traffic Management Upgrade Proposal 5
PROFESSIONAL FEES
Fee estimates are summarized on the attached schedule. Fees shall be adjusted to actual accordingly. Fees
are due per completed line item. We shall not provide additional hours or material without written prior
approval.
CLOSING
We appreciate the opportunity to submit this proposal for the Agency of San Luis Obispo Central Traffic
Management System Upgrade. We are confident that our extensive experience in the traffic industry and
knowledge of ITS systems and solutions shall prove to be of value to your Agency.
Please feel free to contact me should you have any questions or would like more information.
Sincerely,
Ray Laigo
ITS Project Manager
McCain Inc.
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City of San Luis Obispo Central Traffic Management Upgrade Proposal 6
McCain Inc.
2365 Oak Ridge Way
Vista, Ca 92081
Proposal for the Agency Of San Luis Obispo Central Traffic Management Upgrade
Date: October 10, 2014 To: Jake Hudson
ITEM QUANTITY UNIT UNIT PRICE TOTAL PRICE
Transparity TMS/IMS (license up to 75 locations) 1 Lump $75,000 $75,000
DELL R420 Server 1 EA $5,000 $5,000
DIGI Portserver TS-16 (16 ports) 1 EA $1,690 $1,690
System installation and configuration 3 Day $1,500 $4,500
* Intersection graphics for 55 locations 4 Day $1,500 $6,000
* 233 MC1 v1.x (latest version) 55 EA $600** $33,000
* Timing conversion for 55 locations 3 Day $1,500 $4,500
* Onsite support for 55 locations 7 Day $1,500 $10,500
Training (Transparity and 233 MC1*) 2 Day $1,500 $3,000
2 Year Software Maintenance Plan 1 Lump $15,000 $15,000
TOTAL $158,190
* - optional
** - pricing if bought with Transparity TMS/IMS software
If additional equipment and services are required beyond what is called for in the Scope of Work we will
charge the following:
ITEM QUANTITY UNIT UNIT PRICE
Labor 1 Day $1,500
233 MC1 local controller software 1 EA $600
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FROM: Daryl Grigsby, Public Works Director
Prepared By: Jake Hudson, Traffic Operations Manager
SUBJECT: 2014/15 TRANSPORTATION GRANT FUNDING
RECOMMENDATION
1. Accept and appropriate $365,000 in Congestion Mitigation & Air Quality (CMAQ) grant
funding for a Park & Ride facility on Calle Joaquin.
2. Accept and appropriate $1,670,000 in Regional State Highway Account (RSHA) grant funding
for RR crossing upgrades at Foothill & California, RailRoad Safety Trail (Taft to Pepper), and
an augmentation of the LOVR interchange budget.
3. Accept and appropriate $360,100 in Urban State Highway Account (USHA) grant funding for
various intersection and corridor operational improvements.
4. Accept and appropriate $448,800 in Highway Safety Improvement Program (HSIP) grant
funding and appropriate $49,900 of traffic operations funding for the local match to widen and
install a two-way left turn lane at 50 Higuera Street.
5. Adopt a resolution committing the necessary local match funds and stating the assurance to
complete SLOCOG regional discretionary funded projects.
DISCUSSION
Background
On December 4th, 2013 the San Luis Obispo Council of Governments approved the 2014 Regional
Transportation Improvement Program (RTIP) providing a total of $27 million in new transportation
funding to the San Luis Obispo region over the next three fiscal years. In addition, city staff has
pursued grant funding for an unfunded safety project at 50 Higuera Street for the last 5 years.
Funding for this project was recently approved by the State Department of Transportation. The
purpose of this staff report is to accept the City of San Luis Obispo’s apportionment of
approximately $2.5 million for various RTIP transportation projects and approximately $450,000
for the safety project at 50 Higuera Street. These are all existing projects that have been either
unfunded or underfunded carry over projects from prior years.
Projects
1. Calle Joaquin Park & Ride Facility
As part of recent development in the vicinity of the US 101/LOVR Interchange project, the City
worked with area developers to establish right of way (ROW) needs for the interchange. As a result,
the City was able to secure additional ROW to be held for potential future interchange improvement
including possible relocation of the southbound (SB) ramps. The area for this Park & Ride has been
Meeting Date
Item Number
2-18-2013
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2014/15 Transportation Grant Funding Page 2
acquired in fee and currently unused except for temporary draining for the Hampton Inn Hotel. This
project was also identified as a regional transportation need in the 2013 SLOCOG Park & Ride
Study for the County. This project will provide a public Park & Ride Facility with approximately 30
parking spaces. No additional funding is required for the local match, as the City’s prior acquisition
of the land satisfies the local match requirements.
2. California & Foothill Railroad Crossing
Upgrades
The Railroad Safety Trail project included
intersection improvements and widening at
California & Foothill Blvd. In addition, the
California Public Utilities Commission (CPUC) has
required that the City upgrade the antiquated
Railroad Gate Arm Systems to new compliant gating
and warning systems for vehicles as well as bicycles
and pedestrians. No additional funding is required
for the local match as the local match is satisfied by
the City’s USHA grant fund allocation.
3. Railroad Safety Trail (Taft to Pepper)
In November of 2000 the Council adopted the
preliminary alignment plan for the Railroad Safety
Trail. Since that time the City has continued to pursue grants and work with Union Pacific Railroad
to receive approval and construct sections of the trail in phases. The most recent section, Hathway
to Taft, was completed in October of 2013. The next phase (Taft to Pepper) is currently
underfunded by approximately $2.3 million. This new allocation augments available finding by
$300,000. Staff will continue to pursue additional funding sources. No additional funding is
required for the local match as the local match is satisfied by prior work on the rail road safety trail.
4. Los Osos Valley Road Interchange
The Los Osos Valley Road Interchange project is currently on schedule to begin construction in
2014/15. This project includes widening the bridge, modifying on and off ramps, and improving
pedestrian and bicycle facilities. An additional $1 million in State Highway Account (SHA) grant
funding has been awarded to funded project increases resulting from new state department of
transportation requirements established in the 100% Caltrans project study and engineering process.
No additional funding is required for the local match as the local match is satisfied by prior work on
the interchange.
5. Various Traffic Safety & Operational Improvements
Over the last several years, the City has implemented vehicle, bicycle, and pedestrian operational
improvements and maintenance activities utilizing USHA grant funding to augment local funding.
Improvements typically funded with this grant include smaller traffic signal upgrades, ITS facilities,
roadway signing and striping improvements, and other small scale traffic safety and operational
improvements. There is no local match required for this funding.
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2014/15 Transportation Grant Funding Page 3
6. Widening & Two-Way Left Turn Lane at 50 Higuera
This segment of Higuera has been identified as a top ranking collision location since the 2008
Annual Traffic Safety Report. Collisions are primarily attributed to vehicles stopping in the thru
lane to turn left onto Bridge Street or private driveways. This project will widen Higuera along the
frontage of 50 Higuera St. and add a two-way left turn lane so that vehicles no longer have to stop
in the thru lane to turn left. This project was identified as a high priority project for grant funding
when a source became available. Staff has continued to pursue grant opportunities and has now
successfully secured an HSIP grant as the funding source. The required local match for this grant is
$49,900, and staff is proposing to fund the local match out of the Traffic Operations account.
CONCURRENCES
The San Luis Obispo Council of Governments has adopted the 2014 regional transportation plan
allocating this CMAQ, RSHA, & USHA funding for the projects identified in this report.
The State Department of Transportation has selected the widening and installation of a two-way left
turn lane at 50 Higuera to be funded for implementation as part of the Highway Safety
Improvement (HSIP) Program Cycle 6. CalTrans, the property owner and occupant of 50 Higuera,
has coordinated with the city and support widening at this location.
FISCAL IMPACT
The CMAQ, RHSA, & USHA funded projects require no additional financial commitment from the
City as the local matches have already been satisfied or none are required. The HSIP funded project
does require a 10% local match. Staff is proposing to fund this local match from the Traffic Safety
Program which currently has a budget of $51,400, after this expenditure the traffic safety program
will have a balance of $1,500.
Projects by Grant Source & Local Match
Grant TypeAccountProject Grant FundsLocal Match Source Local Match
CMAQ401.XXXX(TBD)Calle Joaquin Park & Ride Facility $365,000Property Acq. In Fee Satisfied
Total CMAQ:$365,000 Total CMAQ Local Match:$0
RSHA401.XXXX(TBD)RailRoad Safety Trail (Taft to Pepper)$300,000Completed RRST WorkSatisfied
RSHA401.XXXX(TBD)Foothill & Calfornia RR X‐ing $370,00014/15 USHA Satisfied
RSHA401.XXXX(TBD)LOVR Interchange Augment $1,000,000Completed LOVR IC WorkSatisfied
Total RSHA:$1,670,000 Total RSHA Local Match:$0
USHA401.XXXX(TBD)14/15 Various Traffic Safety & Ops. Imp.$360,100None None
Total USHA:$360,100 Total USHA Local Match:$0
HSIP401.XXXX(TBD)50 Higuera Widening & TWLT$448,800Traffic Safety Prog. (90558|90398)$49,900
Total HSIP:$448,800 Total HSIP Local Match:$49,900
ALTERNATIVES
1. Deny acceptance of 2014 Regional Transportation Grant Funding. The Council may choose not
to appropriate these grant funds. Staff does not recommend this alternative as these grants
represent approximately $2.5 million in funds available to the City of San Luis Obispo for these
transportation projects. Without these funds, the projects will not have the necessary financial
support to continue. Projects may need to be differed until alternative funding can be identified.
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2014/15 Transportation Grant Funding Page 4
2. Deny acceptance of HSIP grant funding and allocation of the local match. The Council may
chose not to appropriate this grant funding and commit the local match. Staff does not
recommend this alternative as this is one of the top rated collision locations within the City,
without this funding the collision patterns will likely continue.
ATTACHMENTS
1. 2014 Regional Transportation Plan
2. Highway Safety Improvement Program Grant Award Letter
3. Council Resolution
T:\Council Agenda Reports\2014\2014-02-18\Transportation Grant Funding (Grigsby-Hudson)\Transportation Grant Funding.docx
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