HomeMy WebLinkAboutBarnett Cox Associates Amend 2, AMENDMENT TO AGREEMENT NO.2
THIS AMENDMENT TO AGREEMENT is made and entered in the City of San Luis Obispo on
November , 2008, by and between the CITY OF SAN LUIS OBISPO, a municipal corporation, herein after
referred to as City, and Barnett, Cox and Associates, hereinafter referred to as Contractor.
WITNESSETH:
WHEREAS, on November 30, 2006 the City entered into an Agreement with Contractor for community
education and outreach services per Specification No. 90665; and
WHEREAS, per the terms of the Agreement, the City desires to extend the Agreement for one additional
year;
NOW THEREFORE, in consideration of their mutual promises, obligations and covenants hereinafter
contained, the parties hereto agree as follows:
1. Section 1. "Term", is modified as follows:
• The term of this Agreement shall be from the date this Agreement is made and entered, as first
written above, and is extended until November 30, 2009.
2. SECTION 3. "City's Obligation" is modified as follows:
• "total sum not to exceed $67,500 for the contract extension period".
3. All other terms and conditions of the Agreement remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have caused this instrument to be executed the day and year
first written above,
ATTEST: CITY OF SAN LUIS OBISPO
/4~ La .~Lfj ,L B~~
City Clerk I Au...d',e.y f.;cJ()J>t!!./ / ' City Manager
APPROVED AS TO FORM: CONTRACTOR
BY~~»7'ty Arney
-------------------------------
CAO REPORT TRANSMITTAL
PURPOSE r;r~~~tt'
Admin Use OnlyCheck One. See Reverse Side for Required Documentation
o Authorize Invitation for Bids (IFB) or Request for Proposals (RFP)
Recommended Vendor
o Award Contract L
Are there any special award circumstances? Yes 0 No 0
If yes, a GAO Report describing them should be attached,
o Other Action Requiring CAO Approval
See Reverse Side for Description
REQUEST SUMMARY·
Report Title Specification No"
Extend the Contract with Barnett, Cox and Associates for One Year
Department ~ {Depart a<l Apltfo~ Transmitta.1 Oate
Utilities ( ntf1J~ it. tIJ<:::e)' 11/17/08
Financial Plan Reference BiroiietBtj;YE"sUlTl'fIte -... Bid Amount·
$ \ $ '\ \ $
• All formal Bid or RFP packages must be assigned a specification number by Finance before s~'I1.
APPROVALS (Check appropriate box if review is required-see reverse side for guidance)
Department 'Qf: ~iOal'lcet&!lijfQrmafion Technology'
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CltYAttorl1eY '-'" '.Oepartment of:
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Human Resources fficer T DateCitv Adn"
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, .•Routmg Will occur III the order listed unless otherwise noted by the IlIItlatlng depat1ment.
REVIEWER COMMENTS
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DISTRIBUTION AFTER CAO APPROVAL
In the case of authorization to invite bids (request proposals) or to award a contract, Administration will retum the original package to the
initiating department with a copy to Finance (or to Public Works if it is a construction-related project) after GAO approval. For all other GAO
Reports, the initiating department should indicate below the appropriate distribution after GAO approval:
Signed transmittal to Cheryl Blair
City Manager Special Report
FROM: Carrie Mattingly ~ PREPARED BY: Ron Munds~
Utilities Director Conservation Manager
SUBJECT: Extend the Contract with Barnett, Cox and Associates for One Year.
RECOMMENDATION:
Approve an Amendment to the Contract with Barnett, Cox and Associate (BC&A) extending the
contract for one additional year for Community Information and Outreach Services not to exceed
$67,500.
DISCUSSION:
In September 2006 the City Council approved a Request for Proposals (RFP) for the Community
Information and Outreach Program for the Utilities Conservation Office's programs and
authorized staff to advertise for proposals. As part of the approval, the Council authorized the
City Manager to award the contract to the most responsive proposer. The contract was awarded
to BC&A for a one year term with the option for the City to extend the contract for up to two one
year tenns upon agreement by both parties. Last year staff recommended and the City Manager
approved the first one year extension. Staff is now recommending the contract be extended for
the second one year term, which BC&A has verbally agreed to. The approved 2008-09 Utilities
Conservation Office budget identifies $67,500 for this activity.
FISCAL IMPACT:
There is $67,500 in the consulting services line item in the approved 2008-2009 Utilities
Conservation Office operating budget identified for this activity.
Attachments:
1. Contract Amendment