HomeMy WebLinkAboutCreative Mediation ProposalProposal for Facilitation Service s
CREATIV E
MEDIATION
The City of San Luis Obisp o
Creative Mediatio n
265 South St, Suite A
San Luis Obispo, CA 9340 1
Phone : 805-549-044 2
Fax : 805-549-065 4
Web :www .creativemediation .ne t
E-mail :info@ creativemediation .ne t
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LLCreative Mediation (CM) is au public benefit corporation serving all of San Lui s
Obispo County since 1991 . Our work is designed to facilitate effectiv e
communication and conflict resolution for individuals, organizations an d
communities . To achieve this mission, CM engages in three primary activities :
mediation, facilitation and training . CM endeavors to involve all sectors of th e
community in its efforts including, but not limited to individual communit y
members, businesses and business leaders, local government leaders, educationa l
institutions, public agencies and non-profit organizations . Every engagement is le d
by CM's highly trained professional staff that includes more than 30 years o f
combined experience in the field .
CM's work strives to always :
•Be available in a fair and balanced manner ;
•Preserve our role as a neutral convener ;
•Involve the target stakeholder groups as much as possible ; an d
•Lead to a measurable impact .
4W With considerable time and resources already invested in exploring options for a
Tourism Business Improvement District, discussions regarding the County-wide an d
City-wide proposals are at a critical stage . The City of San Luis Obispo does no t
endorse either of the plans specifically ; instead the Council is interested i n
facilitating the creation of whatever entity a clear and consistent majority of Cit y
Hoteliers endorses .
CM has been asked to design a series of meetings that create a forum fo r
productive and accurate information sharing, as well as consensus building o n
future steps regarding the prospective proposals . By utilizing a neutral convener t o
provide expert design and facilitation of these meetings, City Hoteliers will have th e
opportunity to respectfully listen to and discuss the facts regarding each of th e
proposals and to constructively share their concerns and perspectives about eac h
one .
As an end result of the process, a synthesized list of pros and cons will b e
established regarding both the County-wide and City-wide proposals . Through thi s
process, stakeholders will be invited to clearly offer their input on a decisio n
regarding which, if any, of the proposals they would like to implement . Thes e
private discussions will allow any and all issues related to these proposals t o
surface, and in the process, will help to improve the communication and workin g
relationships between stakeholders for consolidated action now and in the future .
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The following schedule of services will be provided during this engagement . Eac h
major phase of the project includes some detail on the supporting activities that wil l
occur throughout the project's lifecycle .
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Project Consultation and Project Managemen t
•Clarification of issue s
•Event sponsor designatio n
•Feasibility of collaboratio n
•Procedures for on-going project administratio n
•Schedule and timeline s
Stakeholder Engagemen t
•Identifying relevant individuals and group s
•Creating a communications strateg y
•Establishing participatio n
•Understanding their interests and concern s
•Conflict coachin g
•Preparing for participation and convenin g
Meeting Process Desig n
•Issue identificatio n
•Scoping and framin g
•Establishing meeting agenda(s )
•Design meeting processe s
•Sponsor and/or stakeholder endorsemen t
Facilitation/Mediation
•On-site facilitation of meeting s
Documentation & Follow-u p
•Report on meeting outcome s
Piro`ect Tiimiin •Cos ai t~ia
Timing
CM can begin work on this project immediately after receiving your writte n
authorization to proceed . We can work with designated City staff as the projec t
sponsor to decide the initial timeline for any pre-planning meetings required t o
finalize the stakeholder engagement, project design and implementation processes .
Professional Fee s
The anticipated fees for each phase of the project are shown in the table below . Th e
rate for a Creative Mediation project manager/facilitator is based upon an hourl y
fee of $175 .00 .
Phase Cost Includes Three Meeting s
A - Project Consultation & Management $875 .00 (5 hours )
B - Stakeholder Engagement $2,800 .00 (16 hours )
C - Meeting Process Design $875 .00 (5 hours )
D - Facilitation (Three meetings)$2040 .00 (8 hours for one lead facilitator at $175/hr ;8
hours for one supporting facilitator at a reduced cost of
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$80 .00/hr)
E - Documentation and Follow-up $262 .00 (1 .5 hours )
Materials (estimate)$100 .0 0
Less 20% "SLO Solutions" Courtesy
Discount
- $1,390.0 0
Total :$5,562 .00
Assuring an exchange of valu eCM is committed to developing engagements with clients that leave both partie sfeeling good about the exchange of value that takes place . Therefore, CM consider sany items in this letter worthy of revisiting to assure that the Organization i sgetting the value it needs for the resources it is committing .
Providing the Event Venu eThe meeting can be held at the CM facility if desired . Otherwise, it is assumed tha tthe City will provide the venue location for all the meeting(s) we conduct as well a sbasic meeting tools such as flip chart stands . CM must `be in the loop' on approvin gthe event location because our interactive process places special demands on th espace. We will make ourselves available well in advance of the meeting to work thi sout. Additionally, the Organization will be responsible for providing refreshment sduring the event .It is CM's recommendation that meals be working, which allow sfor continuity and maintaining group momentum .
Involvement and Timely Respons eBecause of the interdependent nature of this initiative, it will be imperative that C Mand the Organization establish clear communication so that action items and task sthat will contribute to the successful completion of the meetings and Phases take splace in a timely manner .
If you have any questions concerning this engagement letter, please contact me a t(805) 549-0442 . You may indicate your acceptance of this letter by signing in th espace below and returning a copy to us at Creative Mediation, 265 South Street ,Suite A, San Luis Obispo, CA 93401 or fax to 805-549-0654 .
Very Truly Yours,
Authorized Signature Approving This Engagement :
Jesse Sostrin - Chief Executive Officer
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Date :
Ken Hampian,C ~~~~~~
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